2012 Candidature Procedure and Questionnaire
Games of the XXX Olympiad in 2012
International Olympic Committee
Château de Vidy C.P. 356 CH-1007 Lausanne / Switzerland Tel: (41.21) 621 61 11 Fax: (41.21) 621 62 16 www.olympic.org
© IOC May 2004 ALL RIGHTS RESERVED
2012 Candidature Procedure and Questionnaire / Table of Contents
Table of Contents
I. Global Reference Data ...... 5 II. Related Documents...... 6 III. Information Roadmap ...... 8 IV. IOC Olympic Games Study Commission ...... 11 V. Olympic Games Global Impact (OGGI) ...... 14 VI. Technical presentation ...... 19 VII. Specific glossary ...... 20 VIII. Icons...... 21
PART 1 Æ Candidature Procedure ...... 23
1.1 Æ Phase II – Bid Process...... 25
1.1.1 Introduction ...... 26 1.1.2 Deadlines and landmarks ...... 27 1.1.3 Acceptance of Candidate Cities by the IOC Executive Board...... 28 1.1.4 Signature of the Candidature Procedure ...... 29 1.1.5 Payment of the Candidature Fee ...... 30 1.1.6 Candidate City emblem ...... 31 1.1.7 Olympic Games Observer Programme and Candidate City Briefings...... 32 1.1.8 Submission of the Candidature File, Guarantees and Undertaking ...... 33 1.1.9 Visit of the IOC Evaluation Commission ...... 35 1.1.10 Report of the IOC Evaluation Commission ...... 36 1.1.11 Designation by the IOC Executive Board of Candidate Cities to be submitted to the IOC Session for election ...... 37 1.1.12 Election of the Host City of the Games of the XXX Olympiad in 2012...... 38 1.1.13 Candidate City debriefings ...... 40
1.2 Æ IOC Code of Ethics...... 41
1.3 Æ Rules of conduct applicable to all cities wishing to organise the Olympic Games ...... 45
1.4 Æ Promotion ...... 55
1.5 Æ Undertaking ...... 57
1.6 Æ Preparing for the potential constitution of an Organising Committee ...... 61
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2012 Candidature Procedure and Questionnaire / Table of Contents
Table of Contents, Continued
Part 2 Æ IOC Questionnaire ...... 65
Theme 1 Æ Olympic Games concept and legacy ...... 69
Theme 2 Æ Political and economic climate and structure ...... 73
Theme 3 Æ Legal aspects ...... 77
Theme 4 Æ Customs and immigration formalities ...... 81
Theme 5 Æ Environment and meteorology ...... 85 TABLE 5.11 – Temperature and humidity ...... 90 TABLE 5.12 – Precipitation ...... 91 TABLE 5.13 – Wind direction and strength ...... 92
Theme 6 Æ Finance ...... 93 Theme 6 – Finance / Description of Olympic Games budget categories ...... 102
Theme 7 Æ Marketing ...... 119 TABLE 7.2.2 – Advertising controls (outdoor advertising)...... 127 TABLE 7.2.3 – Advertising controls (advertising on public transport) ...... 128 TABLE 7.2.4 – Advertising controls (at the airports/airspace)...... 129
Theme 8 Æ Sport and venues ...... 131 TABLE 8.1 – Competition schedule ...... 141 TABLE 8.2 – Venues ...... 142 TABLES 8.4 – Venue financing and works ...... 143 TABLE 8.5 a) – Competition venue use and ownership ...... 145 TABLE 8.5 b) – Training venue use and ownership ...... 146 TABLE 8.7 – Responsibilities for venue development...... 147 TABLE 8.9 – Venue schedule ...... 148 Appendix A – Olympic programme ...... 149
Theme 9 Æ Paralympic Games...... 155 TABLE 9.3.1 – Paralympic venues...... 159 TABLE 9.3.2 – Distances and journey times in 2012 (with example)...... 160 TABLE 9.4 – Paralympic competition schedule ...... 161
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2012 Candidature Procedure and Questionnaire / Table of Contents
Table of Contents, Continued
Theme 10 Æ Olympic Village...... 163
Theme 11 Æ Medical services...... 169
Theme 12 Æ Security...... 175
Theme 13 Æ Accommodation...... 179
Theme 14 Æ Transport...... 195 TABLE 14.1 – Existing, planned and additional transport infrastructure ...... 204 TABLE 14.6 – Main parking areas ...... 205 TABLE 14.8 – Fleet and rolling stock ...... 206 TABLE 14.9 – Distances and journey times in 2004 and 2012 / competition venues ...... 207 TABLE 14.10 – Distances and journey times / training venues ...... 210
Theme 15 Æ Technology...... 211
Theme 16 Æ Media operations ...... 215
Theme 17 Æ Olympism and culture...... 219
Part 3 Æ Instructions…………………………………………………221
3.1 Æ Model Candidature File...... 223 3.1.1 General presentation and layout ...... 224 3.1.2 Content instructions ...... 225 3.1.3 CD ROM instructions ...... 246
3.2 Æ Model Guarantees File ...... 247 3.2.1 General presentation and layout ...... 248 3.2.2 List of all guarantees requested...... 250 3.2.3 Standard text guarantees...... 254
3.3 Æ Checklist ...... 259
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2012 Candidature Procedure and Questionnaire / Global reference data
I. Global Reference Data
Name 2012 Candidature Procedure and Questionnaire
Date May 2004
Specific Copyright All Trademarks listed in this document are the property of their respective owners. Information © IOC May 2004 ALL RIGHTS RESERVED
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2012 Candidature Procedure and Questionnaire / Related documents
II. Related Documents
List Here is a list of all documents the Candidature Procedure and Questionnaire refers to:
Olympic Charter
Undertaking (original – to be signed)
Host City Contract
Technical Manuals
• Accreditation and Entries at the Olympic Games – Users’ Guide • Technical Manual on Brand Protection • Technical Manual on Hospitality • Technical Manual on Ticketing • Technical Manual on Venues – Design Standards for Competition Venues • Technical Manual on IF Requirements • Technical Manual on Paralympic Games • Technical Manual on Olympic Village and NOC Services • Technical Manual on Accommodation • Technical Manual on Media – Written and Photographic Press • Technical Manual on Media – Broadcasting • Technical Manual on OBO Facilities and Services • Technical Manual on Protocol • Technical Manual on Workforce • Technical Manual for Organising Meetings • Technical Manual on Other Olympic Games Matters
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2012 Candidature Procedure and Questionnaire / Related documents
II. Related Documents, Continued
List (continued) Other documents
• Complementary Marketing Information • Joint Marketing Programme Agreement • World Anti-Doping Code • IOC anti-doping rules • Athens 2004 medical guides • Athens 2004 drug formulary • Athens 2004 doping control guide • IOC’s 2012 Information CD ROM for Applicant Cities • Documentation provided during the Applicant City Seminar (October 2003) • Official Core Terminology on Olympic and Paralympic Games • IOC Graphic Standards / Pictogrammes
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2012 Candidature Procedure and Questionnaire / Information roadmap
III. Information Roadmap
Introduction The aim of this chapter is to explain how the Technical Manuals fit into the general context of the various IOC guidelines and supporting documents. The Technical Manuals are part of an information chain which needs to be clearly understood by the Organising Committees (OCOGs) in order to get the complete picture of the obligations incumbent upon them and distinguish them from the recommendations and advice provided through the Olympic Games Knowledge Programme.
Presentation The graph below illustrates the “information roadmap” and the position of the Technical Manuals within the context of other related documents. Each of the documents is also described in more detail on the following pages.
OLYMPIC CHARTER
HOST CITY CONTRACT
TECHNICAL MANUALS
Olympic Games Knowledge Reports
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2012 Candidature Procedure and Questionnaire / Information roadmap
III. Information Roadmap, Continued
Olympic Charter The Olympic Charter is the codification of the (OC) - Fundamental Principles - Rules and - Bye-laws
adopted by the IOC. It governs the organisation and operation of the Olympic Movement and stipulates the conditions for the celebration of the Olympic Games. Thus, the Olympic Charter represents the permanent fundamental reference document for all parties of the Olympic Movement. It can only be modified with the approval of the IOC Session.
Host City The Host City Contract represents the written agreement entered into between, on Contract (HCC) the one hand, the IOC and, on the other hand, the Host City and the NOC of the host country. The Host City Contract sets out the legal, commercial and financial
- Rights and - Obligations
of the IOC, the Host City and the NOC of the host country in relation to the Olympic Games. In case of any conflict between the provisions of the Host City Contract and the Olympic Charter, the provisions of the Host City Contract shall take precedence.
The Host City Contract is signed by the IOC, the Host City and the NOC of the host country immediately following the announcement by the IOC of the Host City elected to host the Olympic Games. As such, the Host City Contract is specific to each edition of the Olympic Games.
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2012 Candidature Procedure and Questionnaire / Information roadmap
III. Information Roadmap, Continued
Technical The Technical Manuals annexed to the Host City Contract form an integral part Manuals thereof. They contain the
- Detailed technical obligations - Planning information - Procedures and processes and - Proven practices
regarding a given function of the Olympic Games organisation. Thus, they provide the technical requirements and information for the implementation of the key functional areas to the OCOGs. The IOC may amend the Technical Manuals and update them when necessary to include the most recent and relevant information for the OCOGs.
Olympic Games The Olympic Games Knowledge Reports* represent a description of practices and Knowledge experiences from previous OCOGs, referring to a given local host city context and Reports environment.
(formerly called The reports contain: “TOK Guides”) - Technical organisational information from the OCOGs point of view referring to a given edition of the Olympic Games. This can include practice examples, scale and scope data as well as resource and planning information.
They do not contain: - Legal obligations, - IOC recommendations.
Once published after each edition of the Olympic Games, the Olympic Games Knowledge Reports are no longer modified. For this reason, there is one version of reports which is specific to each edition of the Olympic Games.
* These reports are part of the Olympic Games Knowledge Programme put in place by the IOC in order to facilitate the transfer of Olympic Games Knowledge and assist in the exchange of information from one Olympic Games to the next. The programme comprises several components (written information, workshops etc.) and features the Olympic Games Knowledge Reports as one of its key elements which can also be found on the Olympic Games Knowledge Extranet.
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2012 Candidature Procedure and Questionnaire / Olympic Games Study Commission
IV. IOC Olympic Games Study Commission
Introduction This chapter provides an introduction to the work undertaken by the IOC under the Olympic Games Study Commission, which has a direct impact on Games preparation and operations. Therefore, it is crucial for the reader of this manual to understand the general context and philosophy of the IOC, which will help readers adopt a similar mindset of cost consciousness introduced by the IOC. The detailed technical recommendations have been incorporated directly in this document.
Background of The Olympic Games Study Commission was established by IOC President Jacques the Commission Rogge, when taking up the IOC presidency, to analyse the current scale and scope of the Olympic Games and the Olympic Winter Games. The Commission’s mandate has been to propose solutions to manage the inherent size, complexity and cost of staging the Olympic Games in the future, and to assess how the Games can be made more streamlined and efficient.
The decision of the IOC recognised the desire to maintain the position of the Olympic Games as the most important sporting event in the world, while at the same time, balancing the need to keep the costs associated with the Olympic Games under reasonable control. In particular, the IOC addressed measures to ensure that Olympic Games Host Cities do not incur greater expenses than are necessary for the proper organisation of the Olympic Games.
The IOC was attentive that proposed measures should not undermine the universal appeal of the Olympic Games, nor compromise the conditions which allow athletes to achieve their best sporting performance and which allow the media to transmit the unique atmosphere and celebration of the Olympic Games to the world.
The Commission presented its complete report to the IOC Session in Prague in July 2003. At this meeting, the general principles and detailed recommendations were adopted as well as the calendar of dates for the implementation of these recommendations.
Subsequently, the Commission has been dissolved and the IOC Olympic Games Department manages the detailed implementation of all the recommendations. The objective is to integrate the recommendations and principles of the Olympic Games Study Commission report in the general IOC guidelines and the Olympic Games management processes, so that future Olympic Games organisers will automatically work from this basis. At the same time, it is key that the organisers understand and adopt the general philosophy of the Commission.
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2012 Candidature Procedure and Questionnaire / Olympic Games Study Commission
IV. IOC Olympic Games Study Commission, Continued
Key Messages • As a responsible organisation, the IOC wants to ensure that host cities and residents are left with the best possible legacy in terms of venues, infrastructure, environment, expertise and experience.
• Bigger does not necessarily mean better and higher expenditure does not necessarily guarantee the quality of the Olympic Games. The IOC made clear that excessive or unjustified costs and infrastructure can even be counterproductive.
• This project involves all Olympic stakeholders. It will require their commitment to the Commission’s recommendations and it will ultimately be to their benefit as well. The notion of "teamwork" and striving for the same goal are key in this context.
• It has to be ensured that the underlying philosophy and conclusions with regard to the size and complexity the Olympic Games are widely spread, understood and properly assimilated within the Olympic Movement and beyond.
• No single recommendation proposed by the Commission will provide a solution, but the sum is reflective of an attitude and mindset that should be adopted by all parties of the Olympic Movement.
• Underpinning this approach, the IOC has strengthened its support and collaboration with the OCOGs through e.g. enhanced Games management processes and a strong transfer of knowledge programme to provide assistance and advice, as needed.
Main The report of the Commission lists 119 detailed practical recommendations which recommenda- have been structured according to five major themes: Games Format, Venues and tions Facilities, Games Management, Number of Accredited Persons and Service Levels. Please note that the detailed recommendations have been incorporated in relevant parts of the Technical Manuals. They can also be consulted in the complete report of the Olympic Games Study Commission.
1. Games Format
The IOC should re-affirm the following Olympic Charter principles: • The Olympic Games are awarded to one Host City • The duration of competitions shall not exceed sixteen days • Only sports practised on snow and ice may be considered as winter sports
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2012 Candidature Procedure and Questionnaire / Olympic Games Study Commission
IV. IOC Olympic Games Study Commission, Continued
Main 2. Venues and facilities recommenda- Minimise the costs and maximise the use of competition, non-competition and tions training venues and guarantee an efficient usage in terms of time, space and (continued) services, while taking into consideration the needs of the Olympic Family.
3. Games Management
Recognising the fact that the Olympic Games are evolving, the IOC should clearly define its role and responsibilities within the Olympic Movement vis-à-vis all involved parties with the objective of improving Olympic Games governance. The OCOG should adopt more effective business processes with the objective of creating a more efficient and coordinated Olympic Games management through work practices that maximise all resources.
4. Number of accredited people
The IOC should establish appropriate guidelines and find ways of containing (and ideally decreasing) the overall number of accredited persons on the occasion of the Olympic Games. The focus should be on groups that have experienced the most dramatic increases, those which have more flexible rules and those that do not have any maximum numbers.
5. Service levels
Stop the ever increasing "benchmark inflation" that arises from comparisons of services provided at past Olympic Games or other major events. Service levels should be of a reasonable standard and be adapted to each client groups’ real needs. Acceptable risk levels must also be addressed with some key stakeholders.
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2012 Candidature Procedure and Questionnaire / Olympic Games Global Impact (OGGI)
V. Olympic Games Global Impact (OGGI)
Context Recognising the importance of sustainable development and social responsibility, the International Olympic Committee has launched the OGGI project with the objective to
- measure the global impact of the Olympic Games - create a comparable benchmark across all future Olympic Games editions - help bidding cities and future organisers identify potential legacies to maximise the Olympic Games’ benefits
To this end, the IOC has worked since 2001 with a network of local universities and experts in order to elaborate a methodological framework and select a set of measurable indicators for the collection of data from each Olympic Games.
The information on the Olympic Games’ global impact forms part of the Official Report to be produced after each Olympic Games. Thus, it has become an official requirement to be fulfilled by Host Cities.
Approach/ The key elements of the OGGI methodology are as follows: methodology • OGGI takes into account the specificities of each Olympic Games and the related host context. This ensures that the organisers can also use this project to their benefit for reporting, monitoring and communication purposes. • The Olympic Games’ impact study is based on the three dimensions which are commonly associated with the concept of sustainable development. These dimensions are: - environmental - social - economic • OGGI makes a distinction between activities, - directly related to the Olympic Games, i.e. sports/venues, Olympic Village and International Broadcast Centre - describing the context of the event, such as road networks, upgrading of telecommunication systems in general in the Host City. • The period of measurement stretches over 11 years, i.e. it starts two years before the election of the Host City and ends two years after the Olympic Games. • Most of the data refers to the region in which the event takes place, however in some instances local, national or international levels apply (e.g. worldwide media impact).
A set of more than 150 indicators has been elaborated. For each indicator a detailed description and the measurement methods and units have been determined. The list of indicators is given for information about the type and scope of data required.
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2012 Candidature Procedure and Questionnaire / Olympic Games Global Impact (OGGI)
V. Olympic Games Global Impact (OGGI), Continued
Requirement As Volume 4 of the Official Report on the Olympic Games, OGGI becomes an obligatory deliverable for the Host City in accordance with the Olympic Charter and the Host City Contract. The Host City is required to provide all data and information for the OGGI project for an 11-year period starting two years prior to the Host City election in the report format determined by the IOC.
Recommended Some important preparatory work for the OGGI project can already be undertaken preparatory during the candidature phase. This includes the following recommended activities: work • Collaboration with a local university To compile the OGGI report and related data, it will be necessary to collaborate with a local university as a partner for research and methodological support. Candidate Cities should shortlist potential university partners and assess their references in similar research projects which can illustrate the experience and competence which will be indispensable for this kind of project. • Information sources It will be important to have reliable and recognised information sources for all data to be collected for the project. It will therefore be beneficial to evaluate early on any possible information sources in the host country that could be accessed to acquire the necessary data for each of the three dimensions of the project (environmental, social, economic). • Country’s legal reporting requirements Some countries/regions have specific reporting requirements which are imposed by law, e.g. to show that the organisation respects certain environmental or sustainability standards. Early clarification of the situation in the host county/region in this respect will be an advantage.
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2012 Candidature Procedure and Questionnaire / Olympic Games Global Impact (OGGI)
V. Olympic Games Global Impact (OGGI), Continued
Environmental The following table gives the complete list of environmental indicators, indicators differentiating between those which are directly related to the event and those which describe its context:
Event indicators Context indicators
• Trade-offs for protected areas • Greenhouse gas emissions • Area listed compared with area • Atmospheric pollutants disturbed • Land use • Developed area of Olympic sites • Listed sites • Primary ecological assessment of • Buffer zones developed areas • Endangered species and biodiversity • User capacity of developed areas • Fertilisers, pesticides and • Operating flows of developed areas agricultural production • Food production consumed during • Hazardous substances in foodstuffs the Olympic Games • Energy used by agriculture • Reassignment of developed areas • Irrigation rate • Built area of Olympic sites • Deforestation • Primary ecological assessment of • Raw material consumption facilities • Open-air leisure areas • Floor area of Olympic buildings • Housing • User capacity of facilities • Ozone • Operating flows of facilities • Indoor air quality • Average journey times between Olympic sites • Transport networks • Reassignment of facilities • Daily travelling distance • Prospective impact studies • Road congestion • Solid waste • Waste and water treatment capacity • Waste treatment • Water treatment • Water reserves and consumption • Water consumption per inhabitant • Water quality
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2012 Candidature Procedure and Questionnaire / Olympic Games Global Impact (OGGI)
V. Olympic Games Global Impact (OGGI), Continued
Social The following table gives the complete list of social indicators, differentiating indicators between those which are directly related to the event and those which describe its context:
Event indicators Context indicators
• Political involvement in the • Distribution of political power organisation of the Olympic Games • Public consultation and • States officially represented during participation the Olympic Games • Fundamental rights in the • Security agents constitution • Parliamentary votes connected with • Classification in international the Olympic Games ratings • Public referenda connected with the • Global agreements Olympic Games • Laws and amendments • Deferment and abandonment of • Pressure groups public policies • Poverty • Consultation with specific groups • Education level • Arts and architecture • Crime rate • Volunteers • Health services • Ceremony participants • Nutrition • Spectators at the ceremonies • Sanitation facilities • Recognition of emblems and • Information media mascots • Telephone lines and Internet • Cultural programme connections • Educational activities • Community centres and • Television and radio audiences for associations the ceremonies • Cultural venues • Media accreditation • Participation rates in sport • Visitors to the Olympic Games • Sports played website • School sports • NOC delegations • Available sports facilities • Officials • Top-level sportsmen and women • Administrative and technical staff • Professional championships • Guests • Results at the Olympic Games and • Spectators world championships • Official sports • Media specialising in sport • Judges and referees • Sports broadcasting • Drug testing • Previous candidacies • Complaints and appeals • Cases of illegal drug use among the • Medals and national records country’s athletes • Olympic records and world records • Opinion polls • Television and radio audiences and • Media image broadcasting time
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2012 Candidature Procedure and Questionnaire / Olympic Games Global Impact (OGGI)
V. Olympic Games Global Impact (OGGI), Continued
Economic The following table gives the complete list of economic indicators, differentiating indicators between those which are directly related to the event and those which describe its context:
Event indicators Context indicators
• Composition of committees by • Structure of the productive sector sector • Concentration of the productive • Partner enterprises system (Breakdown by origin and sector) • Quality of the productive system • Partner enterprises • Socio-economic indicators (Size and quality) • Per capita energy consumption • Jobs created • Energy consumption broken down • Overnight stays by category and by source origin • Breakdown of energy consumption • Courtesy vehicles according to IOC by use criteria • Energy self-sufficiency • Structure of OCOG revenue • Breakdown of building stock • Structure of OCOG spending • Structure of motor vehicle • Catalyst effect of the Olympic population Games • Structure of the transport system • Ratios specific to Olympic activities • Hotel infrastructure • Breakdown of operating • Hotel occupancy rate expenditure • Registered passengers at airports • Breakdown of capital expenditure • Tourist visits • Directly induced earnings • Rate of establishment of foreign • Breakdown of visitor spending organisations • Public share of expenditure • Hosting of international events • Revenue from Olympic activities • Structure of the economic product • Revenue from context activities • Per capita gross domestic product • Dependence of the economy • Wages • Low wage proportion • Gini income distribution index • Consumer price index • Price indexes • Openness of the economy • Dynamics of service activities • Exchange rate • Investment risks • Economic role of the state • Structure of public spending • Structure of fiscal revenue • Per capita gross debt • Weight of the public debt
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2012 Candidature Procedure and Questionnaire / Technical presentation
VI. Technical presentation
Introduction The Candidature Procedure and Questionnaire is the document provided by the IOC to Candidate Cities in the second phase of the Bid Process. It contains explanations about the various steps of the candidature until the election of the Host City in July 2005.
Structure The Candidature Procedure and Questionnaire is structured in three parts: • Part 1: Candidature Procedure • Part 2: IOC Questionnaire • Part 3: Instructions
Part 1 Part 1 outlines what is required of a Candidate City during the second phase of the Bid Process. It contains procedures, rules and deadlines to be respected by Candidate Cities.
Part 2 Part 2 contains the detailed IOC questionnaire which provides the structure of the Candidature File to be submitted to the IOC and which will form the basis for a technical analysis of each city’s project.
The following document types are requested in the IOC Questionnaire: • Explanations • Tables • Maps • Block plans • Guarantees
Part 3 Part 3 contains precise instructions on the presentation of a Candidate City’s submission to the IOC which includes the following documents: • Candidature File • Guarantees Files • Original signed Undertaking • Maps (printed sets and electronic version) • CD ROMs • Comprehensive financial data • Initial environmental impact assessments and other relevant studies
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2012 Candidature Procedure and Questionnaire / Specific glossary
VII. Specific glossary
Introduction The following table lists specific terms and acronyms used in the Candidature Procedure and Questionnaire:
Term Definition AIOWF Association of the International Olympic Winter Federations ANOC Association of National Olympic Committees ANOCA Association of National Olympic Committees of Africa ASOIF Association of Summer Olympic International Federations CAS Court of Arbitration for Sport EBU European Broadcasting Union EOC The European Olympic Committees GAISF General Association of International Sports Federations HCC Host City Contract IBC International Broadcasting Centre IF International Federation IOC International Olympic Committee IPC International Paralympic Committee JMP Joint Marketing Programme JMPA Joint Marketing Programme Agreement MPC Main Press Centre NBC National Broadcasting Corporation NF National Federation NOC National Olympic Committee OBO Olympic Broadcasting Organisation OCA Olympic Council of Asia OCOG Organising Committee for the Olympic Games Organización Deportiva Panamericana (Pan-American Sports ODEPA Organisation) ONOC Oceania National Olympic Committees SOCOG Sydney Organising Committee for the Olympic Games VIK Value in kind WADA World Anti-Doping Agency
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2012 Candidature Procedure and Questionnaire / Icons
VIII. Icons
Use of icons Specific icons have been used to enhance the readability of the Candidature Procedure and Questionnaire.
These icons represent different information types as described in the following table:
Icon Definition