LAMBOURN PARISH COUNCIL

The Memorial Hall, Oxford Street, , . RG17 8XP Telephone: 01488 72400

Clerk: Mrs Karen Wilson Assistant Clerk: Mrs Ann McMath email: [email protected]

MINUTES OF A MEETING OF THE FULL COUNCIL ON WEDNESDAY 4 SEPTEMBER 2019 AT 7:30 PM IN THE MEMORIAL HALL, LAMBOURN

Present: Cllr E. Spence, Cllr Billinge-Jones (Chairman), Cllr Cocker, Cllr Penfold, Cllr Riggall (vice-chairman), Cllr Nims, Cllr N. Spence, Cllr Marks, Cllr McKay and Mrs Wilson (Clerk). Members of the Public: Mrs Wilson, Mrs Roberts, Mr Rowlands, Mrs Jones and Mrs Corney. 2 additional members arrived late and did not give their names.

Acceptance of apologies for absence Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act 1972, members present must decide whether the reason(s) for a member's absence are accepted. Apologies: Cllr Rowlinson is in a meeting in London. Cllr Bulbeck Reynolds is unable to attend due to a medical procedure. Cllr Bracey is in Scotland on work and Cllr Snowden has an emergency at work.

DECLARATIONS OF INTEREST Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464). No declaration of Interests.

63 MINUTES OF THE PREVIOUS MEETING LGA 1972 Sch 12 para 41(1) The minutes of the 14th August 2019 approved and signed.

64 PUBLIC PARTICIPATION Public Bodies (admission to meetings) Act 1960. Mrs Zoe Wilson requests to represent her business plans for her site. Suspension of Standing Orders Mrs Wilson outlines her plan for an eco-friendly information centre, where people can came and see alternative solutions to real world problems. She confirmed that she is unable to do this alone and is hoping to engage the services of a like-minded family to assist with fundraising, marketing and labour – so additional temporary accommodation will be required on site as well as a barn conversion to information centre. She is looking for support from the Parish Council. The Chairman wished her well in her endeavour and looked forward to seeing the application when it comes in. Mrs Roberts raised concerns regarding parking along Baydon Road. The Chairman confirmed that he was aware of the situation and is currently requesting information from both the Police and Council Highways division. He will feedback in due course. Re-instatement of Standing Orders.

65 FINANCE LGA 1972 s150 (5) Salaries LGA 1972 s111 £3760.32 ICCM £60.00 West Berkshire (bin emptying) £158.37 Biffa £452.09 Cripps Fencing Services £636.00 August House Designs (x2 doors) £497.99 Lambourn Universal Stores £ 8.87.

66 RESIGNATION OF COUNCILLOR PHILLIPS For information only Cllr Billinge-Jones has accepted the formal resignation of Cllr Phillips.

67 CO-OPTION OF PARISH COUNCILLOR (S) LGA 1972 s 87(1) Proposal to discuss the co-option of a Parish Councilor to fill the casual vacancy. Mr. Rowland, Ms. Jones and Mrs. Corney have been invited to introduce themselves to the Parish Council. Suspension of Standing Orders Mr. Rowland has lived in the area for over 3 years and has completed the renovation of their house and is looking for a new challenge to channel his energy into. He is unhappy with some noticeable issues in the village and would like to be involved in solving them i.e. dog fouling. Mrs. Jones gave an overview of her life (1 of 5 girls who attended boarding school). She moved here 6 years ago and fell in love with the area, but does realise how isolating can be. She started a Community Conversation to raise awareness of residents. issues and work towards a solution. She feels she has a number of skills to offer especially in reaching ‘hard to reach’ people due to her background in Health and Social care in London. . Mrs. Corney confirmed that she was previously a Parish Councilor but had to leave due to her husband’s illness and family commitments. He is now recovered and her children are at Secondary school, so she has time to devote to the Parish Council.

Re-instatement of Standing Orders

68 PLANNING APPLICATIONS (Please note: in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body).

19/01949/FULMAJ + 10/01950/LBC2– Inholmes House, Inholmes, Woodland St. Mary – Change of use and conversion of Farm Barn from agricultural to domestic heating centre, external alteration to Farm Barn and underground pipework to Inholmes House and associated outbuildings. Action SC. No Objection

2 members of the public arrived.

19/01968/HOUSE – 1, Essex Place, Lambourn – Two Storey Side Extension over Existing Garage Footprint. Single Storey Rear Extension. Action TN. No Objection.

19/02057/HOUSE + 19/02058/LBC2 – Inholmes House, Inholmes, – Repairs and alterations to Engine House and Potting Sheds. Action SC. No Objection.

19/02114/PACOU – Windy Hollow, Sheepdrove, Lambourn – Prior approval for the change of use from B1A office to C3 residential to create a 1 bed unit. Action TN. No Objection, request a tie to the main house.

19/02117/HOUSE + 19/02118/LBC2 – Saxon House, Upper Lambourn – Proposed internal alterations and refurbishment, new porch, reinstatement of glass house and proposed new garage building. Action WR. No Objection Officers comments should be adhered to and a working method statement regarding construction traffic and negating the impact on neighbouring stables and yard.

19/02163/HOUSE + 19/02164/LBC2 – Inholmes House, Inholmes, Woodlands St Mary – Internal and external alteration – Internal and external alterations to the Storage Barn. Action SC. No Objection.

19/02180/FUL – Upshire House, Greenways, Lambourn – Section 73: Removal of condition 3 of planning permission 128267 (May 1987). Action PP. Objection. This tie should not be lifted until the new trainers house is built otherwise the racing yard viability is diminished.

69 PLANNING CORRESPONDENCE Weekly Lists

19/01451/HOUSE + 19/01452/LBC2 – Inholmes, House, Inholmes, Woodlands St Mary – Refurbishment of main house and alterations to external window and door openings. No Objection. APPROVED.

19/01786/FUL – 34-50, Close End, Lambourn, , Berkshire. RG17 8NJ – Replace existing UPVC windows with a more energy efficient UPVC window in like for like fenestration. Support the application. Energy efficient and environmentally friendly. APPROVED.

19/01680/HOUSE – 6, Baydon Road, Lambourn, Hungerford Berkshire - Demolition of an existing structure to the rear, demolition of a single garage and the construction of a single storey rear and side extension. Object. Flat roof not in keeping with the design of the house. APPROVED.

19/01167/HOUSE – Whitehouse Farm, Upper Lambourn – Erection of four timber stables, tack room and feed store to be used for horses and ponies owned by the family. No Objection, request a tie to the house. APPROVED.

70 STREET LIGHTS Highways Act 1980 Local Government and Rating Act 1997 s30 Proposal to retrospectively confirm upgrade of the following streetlights: Street light in Newbury Street has been upgraded due to rusted bracket at a cost of £590 + £370.13 (damaged and rusted). Street light on the footpath between Honey Hill and Northfield has been upgraded. At a cost of £ 377.45. Resolution: All in agreement.

71 LITTER PICKER Open Space Act Proposal to retrospectively confirm that West Berkshire Council will be emptying the bins at the Old Cricket Field and Mill Lane at a cost of £158.37 (Aug – Mar). Proposal to confirm newly employed Litter picker Mr Patrick Hickman- Robertson OBE, report received from Mr. Hickman-Robertson.

Resolution: All in agreement. The Caretaker has raised concerns that he is being paid for additional hours. The Council resolved to revisit the hours worked in 6 months with the staffing committee having a discussion with the litter picker.

72 HORSE TRACKS Retrospective confirmation for additional costing for the completion of the Old Cricket Field horse track at a cost of £322.40 + VAT Resolution: All in agreement

73 OLD CRICKET FIELD Proposal to discuss the installation of curb stones to seal off the rubberised surface at Old Cricket field. Quote 1: Bancum Surfacing £6994.25 Quote 2: Lambourn Surfacing - £1395 + vat Quote 3: Ashalt Recycling - £850 + vat Quote 4: Stable soft – no quote received. Cllr Riggall thanked the Clerk for her hard work in getting the quotes in so promptly. Resolution to accept quote 3.

74 CILCA UNIT 29 Proposal to accept the following policies in order to complete this unit. Complaint, Data retention, Equal opportunity, Health & Safety, information and recruitment. Resolution to accept the proposed policies.

20:48 All members of the public and potential Parish Councillors left.

75 EXCLUSION OF PRESS AND PUBLIC FOR A VOTE ON THE NEW COUNCILLOR Proposal to vote on the new Councillor. The Council discussed the current situation and resolved to fill the vacancy for the post which has been vacant since the election, but would request candidates for the Eastbury position (which has become vacant due to Cllr Phillips resignation) to return to the October meeting. Mrs Jones received the majority of the votes.

76 CORRESPONDENCE (For information only) NALC – Newsletter NALC – Chief Executive Bulletin (x2) British Legion – Request a defibrillator – to be referred to Hall & Street committee. Police – Newsletter West Berkshire Council – Volunteer Newsletter Berkshire Youth – 11th September 2019 1pm – 2:30pm Beansheaf Community Centre, Linear Park, Charrington Road, Didcot RG31 7AW. Police –June and July 2019 stats Police and Crime Commissioner – Newsletter NALC – Autumn 2019 survey SLCC – News bulletin NHS – Public Governors position West Berkshire Council - Highways Network Stakeholders questionnaire Artland – Proposed new training yard adjacent to Whitcombe House Stables, Upper Lambourn. Cllr Spence asked for feedback. Auditing Solutions – Audit fees £ 680.00 + vat. It was resolved to remain with the same auditors which we have used, once confirmation had been received that the auditor would be a different auditor. IAC – Auditing fees £ 670.00 + vat

77 ITEMS FOR DISCUSSION/AGENDA ITEMS Cllr Nims requested a discussion on the Parish Council Flat Roof Policy. Cllr Penfold confirmed that this policy was written in the early 90’s and was available on the website but neither the Clerk nor Cllr Riggall have been able to find said policy.

Cllr Penfold reported 2 street lights out.

21:06 Meeting closed.

Chairman: Date: 2 October 2019