Gwehelog Fawr Council Meeting Agenda - Number 357 Venue: Gwehelog Village Hall on 30 May 2018 at 8.30pm Members are reminded that they attend this meeting under the provisions of the Community Council’s Code of Conduct. Members of the public are invited to address the Community Council to make representation, ask questions and give evidence in respect of any item of business included in the agenda – This is via the Chair and at the discretion of the Chair.

Members of the Public and the Press are cordially invited to attend

Item Agenda Item Enc Lead 1 • Apologies for Absence Chair • Declarations of Interest All 2 Approval of Minutes from previous meeting no.356 25 April 2018 Enc Chair/All 3 Matters Arising from Minutes of last meeting Chair/All • Independent Remuneration report 4 County Council Update County Councillor 5 Finance and governance matters • Responsible Finance Officer report and governance • Review and approval of 2018/9 receipts and expenditure and of Clerk/All 2018/9 spend against budget year to date Tabled • Consideration of the Internal audit report and findings for 2017-8 Chair/All and approval • Dates and timetable for external audit enc Chair /all • Consideration and approval of the completed annual return for external audit prior to submission enc Clerk Chair /all

6 Village Hall report Cllr KD 7 Police report 8 Highway matters Update on notifications Clerk Llancayo - Litter Llancayo - dog waste 9 Planning Matters: all matters are open for Council discussion Planning Agenda items Planning Application received Chair/All • Planning Applications update : DC/2017/01078 -none To consider and comment: • DM/2018/00733 11.5.18 Agricultural farm building to house farm animals. prev Kemeys House Farm Circ • DM/2018/00748 11.5.18 Erection of of a store and garage ancillary to the residential use of Orchard House Berllwyd Road Trostrey Common • Appeals received: Appeal Ref: APP/E6840/D/18/3197934 2, Woodland View, , Caldicot, Monmouthshire NP26 3SY -dismissed • MCC Enforcement cases 10 Correspondence received: enc 11 Events and Training All 12 GDPR : Progress report on 12 point action plan Cllr.Kershaw • Policies and procedures for adoption and approval: Subject access request policy, Data security incident checklist Clerk • Privacy notices and website information update enc 13 Passbook balance to be confirmed and signed by Chair Chair/All 14 Matters for next meeting Chair/All Date and time of next meeting: 27 June 2018 8.00pm

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