NOTICE OF REGULAR MEETING
District of Fort St. James will hold Regular Meeting 2015-11 at 7:00pm on Wednesday June 10th at the District of Fort St. James Council Chambers, 477 Stuart Drive West.
AGENDA
No. Item Name
Page
1. DELEGATIONS AND PRESENTATIONS
2. MINUTES
2.1 Adoption of the Agenda
That Council adopt the agenda for Meeting No. 2015-11.
2.2 Minutes of the Regular meeting 3 - 8
That Council adopt the minutes of the Council Meeting No. 2015-10, held Wednesday May, 27, 2015 as read on this day; and, That such minutes as read set out all the business before Council that day and fully and properly record all of the resolutions and bylaws passed and adopted by Council at that meeting.
3. BUSINESS ARISING FROM THE MINUTES
4. REPORTS
4.1 Reports to Receive 9 - 67
That Council receive the following reports: Animal Control April AP Cheque Listing Building Stats April Carbon Neutral Progress Reporting Grant Writer April Grant Writer May Lagoon Application Text April Reports Staff Time Report Summary of Public Forum
Page 1 of 131 Regular Agenda Item Name
Page Water from Waste Project Plan Outline Water Report
5. CORRESPONDENCE
5.1 Correspondence to Receive 68 - 81
That Council receive the following Correspondence: Community Foundation Correspondence Province of BC ALR Bylaw Update Sagar Saxena Bioenergy Facility Gretchen Vogelsang, FSJSS - Human Early Learning Partnership
6. BYLAWS
6.1 2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015 82 - 87 That Council adopt “2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015,” as amended.
7. NEW BUSINESS
7.1 Verbal Reports
That Council receive the Verbal Reports.
7.2 Fire Association Request 88 - 89 Sponsored MXV passes
7.3 Information Items and Calendar of Events 90 - 130
That Council receive the Information Items and Calendar of Events.
7.4 In Camera Motion 131
That, pursuant to section 90.1(b) and 90.(e) of the Community Charter, Council hold a meeting closed to the public immediately following the close of the regular meeting.
7.5 Adjournment
That Council adjourn the regular meeting at [time] p.m.
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District of Fort St. James Minutes of Regular Council Meeting No. 2015-10 Wednesday, May 27, 2015
District Office, 477 Stuart Drive West, Fort St. James, BC
In Attendance:
Council Mayor Rob MacDougall Councillor Dave Birdi Councillor Brenda Gouglas Councillor Kris Nielsen
Staff Kevin Crook, Chief Administrative Officer Rachelle Willick, Director of Finance
Others Kandace Kerr Sharon Buck Craig Houghton Fred Sam Caledonia Courier
Call To Order
Mayor MacDougall called the meeting to order at 7:00 p.m.
1.0 DELEGATIONS AND PRESENTATIONS
1.1 Mining Community Sustainability and Health Research Second Research Report - Kandace Kerr
Ms. Kerr provided an update and summary of work done on this research project. The first report was a baseline study of before Mt. Milligan mine was constructed; the second report follows up on the period of construction of the mine. The methodology of this study has been adopted for other international studies. The report provides information about several measurable areas including traffic, transient workers and their impact on local health and social services, housing supply and affordability, crime and education training. Additional reports being prepared include a report specifically about the mine's impacts on the Tl'azt'en nation, impacts of the extraction based economy on women, wildlife health, and others. Ms. Kerr asked Council for support for a letter to be sent to Thompson Creek requesting that some of their obligatory reporting be completed. Council expressed their support for the idea, and will consider additional follow up as well.
1.2 Baldy Trail - Heritage Status - Sharon Buck and Craig Houghton
Ms. Buck and Mr. Houghton asked for Council's support for lobbing for environmental protection and potential heritage status for Baldy Trail. The historic trail, used extensively during the Omineca Gold Rush, extends from north of the Nation River
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Minutes of the Regular meeting Page 3 of 131 AGENDA ITEM #2.2
bridge to Manson Creek, via Baldy Mountain. Logging is active in the area; they would like to have a 75 metre corridor preserved for heritage and wildlife protection.
Mayor MacDougall offered to help coordinate a joint letter from several local governments, first nations and other parties.
2.0 MINUTES
2.1 Adoption of the Agenda
Moved by Councillor Nielsen and seconded by Councillor Birdi
2015-10-01 That Council adopt the agenda for Meeting No. 2014-10.
Carried unanimously
2.2 Minutes of the Regular meeting
Moved by Councillor Birdi and seconded by Councillor Gouglas
2015-10-02 That Council adopt the minutes of the Council Meeting No. 2015-09, held Wednesday May 13, 2015 as read on this day; and, That such minutes as read set out all the business before Council that day and fully and properly record all of the resolutions and bylaws passed and adopted by Council at that meeting.
Carried unanimously
3.0 BUSINESS ARISING FROM THE MINUTES
3.1 Meals On Wheels
Councillor Gouglas reported that Meals On Wheels will be starting evening delivery in June.
Direction Caledonia Courier, Fred Sam, Craig Houghton and Sharon Buck left the meeting at 7:48 pm.
3.2 Clean Air and Water Resolution
Council requested follow up on the proposed Blue Dot resolution to make clean air and water a human right.
3.3 Updates from Chief Administrative Officer
Chief Administrative Officer Crook gave Council updates:
The recently adopted personnel policies have been shared with all of the department heads Working in details of a possible land swap with BC Hydro The Greening Up Fort building is in the process of transferring to the District.
4.0 REPORTS
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4.1 Reports to Receive
Moved by Councillor Birdi and seconded by Councillor Nielsen
2015-10-03 That Council receive the following reports: Chamber of Commerce Operations Report Action Tracking Reports
Carried unanimously
Kandace Kerr left the meeting at 8:03 pm.
4.2 Progressive Discipline Policy
Moved by Councillor Gouglas and seconded by Councillor Nielsen
2015-10-04 That Council adopt Policy No. 4.18, "Progressive Discipline" as amended.
Carried unanimously
5.0 CORRESPONDENCE
5.1 Correspondence to Receive
Moved by Councillor Birdi and seconded by Councillor Nielsen
2015-10-05 That Council receive the following Correspondence: Seniors Girls Soccer Grant In Aid Request Sowchea Elementary PAC Grant In Aid Request National Historic Site Salmon Cook-off Invitation Accessibility Stories for Access Day, Spark BC Timber Supply Review Opportunity for Comment Site C Response
Carried unanimously
Moved by Councillor Nielsen and seconded by Councillor Birdi
2015-10-06 That Council grant $500 to the Fort St. James Secondary School Girls Soccer Team to assist with travel to provincials.
Carried unanimously
Moved by Councillor Gouglas and seconded by Councillor Nielsen
2015-10-07 That Council receive the request from the Sowchea School PAC and direct administration to send a letter explaining how the application did not meet Council's criteria for Grant In Aid funding.
Carried unanimously
Moved by Councillor Birdi and seconded by Councillor
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2015-10-08 That Council direct administration to request the Ministry of Forests to present to Council on the Timber Supply Review.
Gouglas
Moved by Councillor Birdi and seconded by Councillor Gouglas
2015-10-09 That Council proclaim June 6, 2015 as "Access Awareness Day" in Fort St. James.
Carried unanimously
Moved by Councillor Nielsen and seconded by Councillor Gouglas
2015-10-10 That Council enter a team in the Great Salmon Cook-off.
Carried unanimously
6.0 BYLAWS
6.1 2014 Financial Plan Amendment, Bylaw No. 948, 2015
Moved by Councillor Nielsen and seconded by Councillor Gouglas
2015-10-11 That Council adopt "2014 Financial Plan Bylaw Amendment, Bylaw No. 948, 2015."
Carried unanimously
6.2 Revenue Anticipation Borrowing Bylaw No. 949, 2015
Moved by Councillor Nielsen and seconded by Councillor Birdi
2015-10-12 That Council adopt "Revenue Anticipation Borrowing Bylaw, No. 949, 2015."
Carried unanimously
6.3 2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015
Moved by Councillor Nielsen and seconded by Councillor Birdi
2015-10-13 That Council give First, Second and Third reading to "2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015".
Carried unanimously
7.0 NEW BUSINESS
7.1 Verbal Reports
Council members and staff provided the following verbal reports:
Councillor Gouglas:
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Toured the Community Centre Bioenergy site tour Attended the Interagency meeting Seniors meeting Lunch with potential new doctor
Councillor Nielsen Attended the opening of the new Chetwynd medical clinic Interagency meeting Lunch with potential new doctor Bioenergy site tour
Councillor Birdi: Bioenergy site tour Nechako Valley Community Services Society board meeting - they intend to open a new day care by September 2015 Wellness Fair Concerned about water pressure issues on 4th Avenue East
Chief Administrative Officer Crook Local Government Intern will be starting June 1 Chief Administrative Officer and Deputy Corporate Officer will be attending the LGMA conference in Prince George
Mayor MacDougall Update on various meeting concerning College of New Caledonia.
Moved by Councillor Gouglas and seconded by Councillor Birdi
2015-10-14 That Council receive the Verbal Reports.
Carried unanimously
7.2 Information Items and Calendar of Events
Moved by Councillor Nielsen and seconded by Councillor Birdi
2015-10-15 That Council receive the Information Items and Calendar of Events.
Carried unanimously
7.3 Rates and Charges Bylaw
Chief Administrative Officer presented a drafts fees and charges bylaw for comment. The draft contains proposed fees for services provided by the municipality.
Moved by Councillor Birdi and seconded by Councillor Gouglas
2015-10-16 That Council receive the draft bylaw and submit any comments to the Chief Administrative Officer.
Carried unanimously
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7.4 In Camera Motion
Moved by Councillor Birdi and seconded by Councillor Gouglas
2015-10-17 That, pursuant to section 90.1(c) of the Community Charter, Council hold a meeting closed to the public immediately following the close of the regular meeting.
Carried unanimously
7.5 Mining Community Sustainability and Health Research
Moved by Councillor Nielsen and seconded by Councillor Gouglas
2015-10-18 That Council send a letter to Thompson Creek concerning overdue public reporting.
Carried unanimously
7.6 Adjournment
Moved by Councillor Nielsen and seconded by Councillor Birdi
2015-10-19 That Council adjourn the regular meeting at 9:13 p.m.
Carried unanimously
Rob MacDougall, Mayor Kevin Crook, Chief Administrative Officer
I certify the foregoing to be the original true copy of the minutes of Regular Meeting No. 2015-10 held on Wednesday, May 27, 2015.
______Kevin Crook, Chief Administrative Officer
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M >_.v—? ._u03w_ 4.—W.._WN.OD MD._s« .>_U_N 4-0pm. 0.0 M04“ (.45 .10»N_ [email protected] AGENDA ITEM #4.1 N045 /\4x_U 40—N_ N.hWm.wmO.@A —w.mOO?.?=m2.v>,H.O2 4:79.. 005502 ..no0m<0 :5 _.O Mam .A:_u:.:3nQ ~U::n.:3W _u0..:.:n mrmzm?nw _.0UO..— >12. U6... « 3% \VOG.UC3»m5W O—O~._? _ANZ0 Anoc?m... _~mmunn5._€ m:v_::8a. Nuns Oooum? nnocszzm Au_mH_A AGENDA ITEM #4.1 Climate Action Revenue Incentive Program (CARIP) Public Reporting Carbon Neutral Progress Survey 2014 May 29, 2015 Name of Local Government Fort St. James, District of Name of member Regional District (RD) Bulkley-Nechako Regional Growth Strategy (RGS) in your region No Population 0-4,999 Submitted by Kevin Crook Position Chief Administrative Officer Email [email protected] Telephone # 250-996-8233 Did you measure your local government's corporate GHG Yes emissions in 2014? What were your local government's 2014 corporate GHG emissions from services delivered directly by your local 357.0 tonnes CO2 equivalent government? What were your local government's 2014 corporate GHG 0.0 tonnes CO2 equivalent emissions from contracted services? Total Corporate GHG Emissions for 2014 357.0 tonnes CO2 equivalent If applicable, please report the 2014 GHG emissions reductions being claimed from Option 1 GHG Reduction n/a Projects. Reductions from Option 1 Projects 0.0 tonnes CO2 equivalent If applicable, please list the names of and report the 2014 GHG emissions reductions being claimed from Option 2 GHG n/a Reduction Projects. Reductions from Option 2 Projects 0.0 tonnes CO2 equivalent If applicable, please report the number of offsets you purchased from an offset provider for the 2014 reporting 357.0 tonnes CO2 equivalent year. Reports to Receive Page 13 of 131 AGENDA ITEM #4.1 If you have purchased offsets, please identify the name of Offsetters your offset provider. Total Reductions from Projects and Offsets for 2014 = 357.0 tonnes CO2 equivalent Corporate GHG Emissions Balance Corporate GHG Emissions 0.0 (Carbon Neutral) Balance for 2014 = If you did not achieve carbon neutrality in 2014, did you undertake any of the following commonly reported corporate n/a GHG reduction activities? If you did not achieve carbon neutrality in 2014, please identify up to three key actions for 2015 that will help you n/a make progress towards becoming carbon neutral. Are you familiar with the Community Energy and Emissions Yes Inventory (CEEI)? Based on your local government's 2014 CARIP Public Report, Level 3 - Achievement of Carbon please check the GCC Climate Action Recognition Program Neutrality level that best applies: This year we replaced the CARIP Public Reporting Template with two online surveys to streamline and improve the Much improved reporting process. We would like to know what you think. Before submitting your survey, please ensure that it is your local government’s complete and final 2014 Carbon Neutral Yes Progress Survey. Please submit this survey only once. Reports to Receive Page 14 of 131 AGENDA ITEM #4.1 Total Grants with Status pending in 2014: 0 Status Pending Grants Combined Value: Total Funds applied for in 2015: $ 1,103,882.00 Grants Submitted in April: 5 Total funds applied for in April: $ 974,240.00 Total grants submitted in 2015: 14 Total funding confirmed in 2015: $ 129,679.00 Monthly Activities Overview April Summary This month’s grant writing activity was focused on several grant submissions to be completed during the last two weeks in April. Notable changes in current project information included: • Grant Submission was completed and submitted to the Gas Tax Fund – Capacity Building. This included the application and a project plan outline for the Wastewater Treatment Facility and Management Plan project (accompanying report); • Application Submissions were made on behalf of the Stuart Lake Seniors Association to the Accessibility fund, RDBN Grant In Aid and the FSJ Community Foundation • Application Submission was completed on behalf of Music Makers to the FSJ Community Foundation; • Outline of May and June’s grant applications work; Category 1 Grant Research • Co-Op Foundation Green Spaces Application review for May submission and relevance to local projects being worked on • Accessibility grant for Seniors Centre renovation Category 2 Community Relations • Continue to meet with SONAR group on a bi-weekly bases; • Extended hours to accommodate working on Gas Tax Fund Application for the District and multiple community projects; • Was contacted by the Parent Advisory Council at the end of April to work with them to develop a proposal for Sowchea School (was determined that this would be separate from Grant Writing Contract except when it came to looking at funding sources) Grant Writing Submission Details: Project Number Project Title Project Summary Funding Source Amount Date Applicant Submitted 2015-04-01 Wastewater Wastewater Treatment UBCM Gas Tax $950,000.00 April 15, District of Fort Treatment Feasibility Study and Fund – Capacity 2015 St. James 1 Reports to Receive Page 15 of 131 AGENDA ITEM #4.1 Facility Management Plan proposal Building Project 2015-04-02 Strawberry Annual Strawberry Tea Regional $500.00 April 17, Stuart Lake Tea District of Fort 2015 Seniors St. James Grant Association In Aid 2015-04-03 Renovation of New flooring and paint Federal 19,740 April 27, Stuart Lake Seniors Accessibility 2015 Seniors Centre Grant Association 2015-04-04 Seniors Transportation costs and FSJ Community 2,000 April 30, Stuart Lake Helping program continuity Foundation 2015 Seniors Seniors Association 2015-04-05 Music Makers Headsets for Theatre FSJ Community 2,000 April 30, Music Makers Production Foundation 2015 Society April Applications list that will be completed through the Grant writer program 1. Northern Development Initiative – Community Halls & Rec Facilities – Music Makers Hall Reno; 2. Northern Development Initiative – Community Halls & Rec Facilities – Pope Mountain Arts; 3. Co-Op Green Spaces – Farmer’s Market; Other projects to be worked over the next few months: 1. Community Hall – Community Spaces Application, District of Fort St. James 2. Co-Op Foundation for new washroom facilities downtown FSJ – Farmer’s Market 3. Music On Mountain Festival – Gaming Grant Grant Writing 2015 Files Notes Active Files Project Organization(s) Details Writing Contact Activity Fort St. James Continue to work with the SONAR group and meet Community Jhenipher High School on a bi-weekly bases. Was decided that SONAR outreach Bridgeman YOUTH PROGRAM and SONAR would host a Mental Health Fair at the Fort St. James DEVELOPMENT youth Secondary School in May. I booked a space to talk with youth about how grant writing helps different organizations access funds to put in place programs and facilities Community Pope Mountain Arts Strategic Planning session (in- Strategic Mary Willick. Arts Council of kind) to complete the strategic plan plan notes Monica Grill Fort St. James completed Jack Project Collective Creations Theatre – SONAR from Grinhaus, meeting with Jack – Outline of next steps completed. second Craig These include: meeting. Houghton, 1. Teachers to determined fall class schedule to Naomi be a Tuesday afternoon/Wednesday Stainton morning split to be held once a month and supported by online conference once a 2 Reports to Receive Page 16 of 131 AGENDA ITEM #4.1 month 2. Proposed schedule submitted to Jack in preparation for fall. Next meeting with Jack COMMUNITY scheduled for June 8th. ARTS Music Makers Music Makers Rejuvenation Project – Began One grant Charlett PROGRAMMING Society working on NDI grant for Community Halls and identified Diston AND Recreation Facilities. Details of work include for August INFRASTRUCTURE designing a floor plan for renovation behind stage. Submission Project will also include new floor in building; Funding from RDBN gas tax fund was confirmed and contract development underway. Next application to be completed for August – to NDI Youth Programming – No New Activity District of Fort Community Hall Theatre Project – received updated Grant Emily St. James information on Community Hall project. opportunit Colombo and (no new activity) y identified Kevin Crook for application District of Fort Lagoon Upgrade Project – Extensive writing for April 15th Emily St. James Lagoon Project. Included meetings and revisions. deadline - Colombo and Letters of support. Also had to complete a project Submitted Kevin Crook plan outline (draft) to include with the application. Details of project shared between Nak’azdli COO and District of Fort St. James Staff COMMUNITY Stuart Lake Seniors Independent Living Housing Project - No Pete Valk INFRASTRUCTURE Housing Co-Op new writing activity Luck Bay Community Park and outdoor skating area – Met Identified 2 Gail Hill & Society with Bob Hughes and Gail Hill. Worked out project grant Bob Hughes draft and compiled source documents for opportuniti park/recreation upgrade. Emailed contacts regarding es for this the Co-Op foundation opportunity. Response was – project Gail was unable to work on it and there was no (May response from Bob deadlines) Nechako Daycare – No new activity Lynda Lewis Valley Community Services Society Julie-Ann Sowchea Trail – No new activity Julie Ann Mortenson Mortenson SENIORS SUPPORT Stuart Lake Seniors Hall Renovation project - Review of 3 funding Judy Seniors Society Accessibility funding application in preparation for application Greenaway April submission. Completed project plan and submitted 3 Reports to Receive Page 17 of 131 AGENDA ITEM #4.1 application for funds. Also submitted applications to assist with Annual Strawberry Tea event and Seniors helping Seniors transportation costs Programming Support – Asked to help find funding to support existing seniors programming and Volunteer Fort St. James Other Non-Profit TV Society, Chamber of Commerce, Nak’azdli groups on file to Greenhouse (community garden project) and sports be developed organization and infrastructure support, Curling Club throughout the year Grant Writing Other Support Files Category 4 Administration & Reporting • Completed and submitted March Invoice and Monthly Summaries • Documented grant writing activities for April summary; • Updated 2015 grant writing spreadsheet; • Continue to respond to email enquiries 4 Reports to Receive Page 18 of 131 AGENDA ITEM #4.1 Total Grants with Status pending in 2014: 0 Status Pending Grants Combined Value: Total Funds applied for in 2015: $ 1,250,661.00 Grants Submitted in May: 2 Total funds applied for in May: $ 59,100.00 Total grants submitted in 2015: 16 Total funding confirmed in 2015: $ 256,321.00 Monthly Activities Overview May Summary This month’s grant writing activity was focused on two grant submissions to be completed during the last two weeks in May. The Co-Op Foundation Green Spaces Application was submitted by the Farmer’s Market and the Gaming Grant for Music On the Mountain was submitted. Also, attention to community outreach was the focus of May’s activities. Category 1 Grant Research • Co-Op Foundation Green Spaces Application review of guidelines and funding parameters; • Gaming Grant- review of guidelines and compilation of support documentation for MoM application Category 2 Community Relations • May 27th, 2015 - Participated in the Mental Health Fair put on at the High School in Fort St. James. Made new contacts with program organizations that require grant writing support. Activity included building a graffiti wall. Spoke with kids about community building and the role of the grant writing in community support. Encouraged them to identify what they would like to see in Fort St. James. Also made sure they knew that ‘everyone’ makes and is part of a community and we all have the ability to make it become what we want. Solicited ideas and conversation with youth. Had 80+ students leave a mark on the wall; • Wrote story about Graffiti wall for District Website; • Worked with the Parent Advisory Council of Sowchea School to create a proposal for the School District to consider regarding Sowchea School closure. This was a separate contract however, there was some grant opportunity research that did yield successful results. This project depending on the decision regarding Sowchea will be worked on through the Grant Writing program; Grant Writing Submission Details: Project Number Project Title Project Summary Funding Source Amount Date Applicant Submitted 2015-05-01 Public Public washrooms at Spirit Co-Op $39,100.00 May 15, Fort St. James Washrooms Square Community 2015 Farmer’s Spaces Market Foundation 1 Reports to Receive Page 19 of 131 AGENDA ITEM #4.1 2015-05-02 MoM Festival Annual Festival Artists and BC Gaming $20,000 May 30, Music On the Technician Costs Grant 2015 Mountain Society Summer Month Scheduled Grant Writer Support to be completed through the Grant writer program 1. I will be away from June 2nd – June 14th Following is a summary of my summer work schedule starting June 15th. 2. MoM – BC Arts Council Innovations fund – Application Deadline – July 2nd. 3. New Horizons For Seniors Application – Stuart Lake Seniors Association – Application Deadline – July 10th. 4. Neighborhood Learning Centers initiative – started by the Parent Advisory Council of Sowchea School – Vancouver Foundation Field of Interest Grant letter of intent to apply end of July deadline. 5. BC Gaming Grant for Stuart Lake Seniors Association for Volunteer Fort St. James – Application Date – August 6. Music Makers Hall Application to NDI – August Deadline 7. FSJ Arts Council – RDBN Gas Tax Application for August 8. Curling Club Application development for renos and lighting refit 9. TV Society – to work on broadcasting program development 10. Community Hall – application identification and submissions (create strategy for this) Grant Writing 2015 Files Notes Active Files Project Organization(s) Details Writing Contact Activity Fort St. James Spoke with youth informally regarding knowing how Participate Jhenipher High School to access support for what they want/need. Grant d in the Bridgeman YOUTH PROGRAM and SONAR writing is one of the community resources that the Mental DEVELOPMENT youth District provides to develop programs/projects. Had Health fair a portable graffiti wall that the kids loved. Used May 27th spray cans (more popular) and paint and brushes. Will supply the District with a letter and photos to post on websites. Ideas of community projects for kids include – skate park , arts programs, having a permanent graffiti wall in the community. Built a list of 12 kids that would work with community organizations to develop youth focused programs and activities Parent Leslie and Advisory Christie Council for Sowchea School Community Pope Mountain Arts Mary Willick. Arts Council of Next activity scheduled for mid-June. Will also be Monica Grill Fort St. James having an organizational visioning session in July. Jack Grinhaus, 2 Reports to Receive Page 20 of 131 AGENDA ITEM #4.1 Project Collective Creations Theatre – Craig Next meeting and discussion to be held June 8th with Houghton, Jack Naomi Stainton Music Makers Music Makers Rejuvenation Project – Began One grant Charlett Society working on NDI grant for Community Halls and identified Diston Recreation Facilities. Details of work include for August designing a floor plan for renovation behind stage. Submission Project will also include new floor in building COMMUNITY ARTS PROGRAMMING AND INFRASTRUCTURE Youth Programming – No New Activity District of Fort Community Hall Theatre Project – received updated Grant Emily St. James information on Community Hall project opportunit Colombo and y identified Kevin Crook for application District of Fort Lagoon Upgrade Project – Research in preparation April 15th Emily St. James for the grant application. Changed application to be deadline Colombo and Capacity Building – focused on long-term wastewater Kevin Crook management feasibility study, management plan and system design. This was based on meetings with the Engineers involved in project and research for an innovative application for wastewater treatment. COMMUNITY Work included a review of community documents INFRASTRUCTURE and provincial documents on management planning to develop outline and project plan Stuart Lake Seniors Independent Living Housing Project - No One grant Pete Valk Housing Co-Op new writing activity applied for Luck Bay Community Park and outdoor skating area – Met Identified 2 Gail Hill & Society with Bob Hughes and Gail Hill. Worked out project grant Bob Hughes draft and compiled source documents for opportuniti park/recreation upgrade es for this project (April deadlines) Nechako Daycare – Was asked to work with Lynda to revise Lynda Lewis Valley the June application to modify the budget and Community writing to reflect changes to application. Support Services included participating in a conference Q & A for the Society application process as put on by the Ministry of Children and Family Development. Modifications also had to be made to the project description and 3 Reports to Receive Page 21 of 131 AGENDA ITEM #4.1 project timeline to reflect the new application date and notification timeframe. Julie-Ann Sowchea Trail – No new activity Julie Ann Mortenson Mortenson SENIORS SUPPORT Stuart Lake Seniors Hall Renovation project - Review of 4 Funding Judy Seniors Society Accessibility funding application in preparation for opportuniti Greenaway April submission es Programming Support – Asked to help find funding identified to support existing seniors programming and Volunteer Fort St. James Other Non-Profit TV Society, Chamber of Commerce, Nak’azdli groups on file to Greenhouse (community garden project) and sports be developed organization and infrastructure support, Curling Club throughout the year Grant Writing Other Support Files Category 4 Administration & Reporting • Completed and submitted April and May Invoices and Monthly Summaries • Documented grant writing activities for May Summary; • Updated 2015 grant writing spreadsheet; • Continue to respond to email enquiries 4 Reports to Receive Page 22 of 131 AGENDA ITEM #4.1 Gas Tax Fund Capacity Building Application Prepared by: Shauna Hesse Grant Writer, District of Fort St. James 1. Project Title: Product-from-Waste – A Wastewater reclamation Feasibility Study & Design for the District of Fort St. James and Nak’azdli 2. Project Category – Capacity Building Fund under Long Term Infrastructure Planning 3. Project Rationale (brief description outlining why the project is needed along with the desired outcomes) The District of Fort St. James manages a wastewater lagoon system that serves the communities of Fort St. James and Nak’azdli Reserve #1. Constructed in 1968/69, this lagoon system is located on Nak’azdli reserve land. It has undergone two major upgrades. The first upgrade took place in 1985 and the second in 2007/08. These upgrades were insufficient to deal with the noxious odor problems and these issues continue to be a source of community complaint. The District of Fort St. James is again considering upgrades to the lagoon system including exploring replacing the lagoon with a new wastewater treatment system in a new location. There are five main areas of concern that will impact this decision. These considerations will have a bearing on the present and future services to the local communities and the relationship between the District of Fort St. James and Nak’azdli Whut’en. They are: i. The odour from the lagoons continues to be a source of complaints by area residents on both the Nak’azdli Reserve and in the Fort St. James Community; ii. The lagoon system uses a 27 acre tract of land on the Nak’azdli reserve. The Nak’azdli Band wishes to reclaim/repurpose this reserve land and the adjacent Necoslie River into which the effluent flows. They intend to use this land in a way that makes sense economically and environmentally while serving the needs of the Nak’azdli community including housing needs; iii. There is concern over the environmental impact resulting from the lagoon system effluent being discharged into the Necoslie River. This river flows into the Stuart River and, is a tributary of the Fraser River. It is also one of the spawning areas for the sockeye salmon. It has been noted that over several decades, the river has become silted in and unfit for the aquatic life it once supported. iv. Lagoon upgrades completed in 2008 included pumping sludge from lagoon cells 1 and 2 into cell number 4 rather than disposing of the sludge in an environmentally friendly way. While this short term solution was meant to address the odor issues, the problem was not resolved. Now, because of the sludge build- up and continuing odour issues, further work is required for cell number 4; v. Being 46 years old, the lagoon system infrastructure is aging. The District of Fort St. James must invest a significant amount of money into maintaining this system. Council must decide should they invest in the existing system to aerate pond #4 of the lagoon with the eventuality of the system being relocated off reserve land; or, should they decide now to replace the lagoon system with a wastewater treatment system/facility at a different location (off reserve). A new system would be expensive but could also be designed to reflect a sensitivity and consideration for today’s environmental standards and, yield economic benefits locally and regionally; As ‘cohabiting’ communities within the Nak’azdli Traditional Territory the District of Fort St. James works together with Nak’azdli Band Council to manage areas of community impact in an environmentally sustainable manner. The District recognizes that what was acceptable nearly 50 years ago for wastewater treatment is no longer compatible with todays need to care for the environment including monitoring and reducing GHG emissions. Therefore, the objective of this proposal is to assess the feasibility of and design a new wastewater 1 Reports to Receive Page 23 of 131 AGENDA ITEM #4.1 Gas Tax Fund Capacity Building Application Prepared by: Shauna Hesse Grant Writer, District of Fort St. James management plan and treatment facility that will replace the aging lagoon. Through research, public consultation and assessing the economic and environmental viability of innovative technology, we hope to design a new wastewater treatment facility/system that uses appropriate, innovative, and environmentally sound technologies in wastewater management. With ingenuity and entrepreneurialism, we hope to incorporate reusing and/or repurposing treated wastewater into products that have economic and environmental benefit. Project Description/Abstract (briefly describe the project, please also attached a detailed project description including a detailed work plan and terms of reference, or consultant’s proposal) Product-from-Waste (wastewater) project proposes to complete a wastewater infrastructure feasibility study, wastewater management plan and, a treatment facility design to govern wastewater management for Fort St. James and Nak’azdli Reserve communities. Because this infrastructure project is likely to include the relocation and construction of a new wastewater treatment facility, the project will be completed in two phases. The first phase will complete the essential feasibility assessment and planning necessary for a large infrastructure construction project. The second phase will be construction of the proposed ‘wastewater’ treatment facility and implementation of the wastewater management plan. Phase one is comprised of two components Wastewater Reclamation feasibility Study and the Wastewater treatment facility/system design. The first component Wastewater Reclamation feasibility Study is the community consultation, system research and planning phase of the project. It will consist of an in depth analysis innovative, environmental wastewater management systems currently being used and/or developed today. The second component, Wastewater treatment facility/system design will synthesize the research and findings and the initial community consultation into the final wastewater management feasibility study and wastewater management plan along with the actual system design. Aspects of this in depth and detailed analysis will include a detailed class ‘A’ cost estimate for construction, along with the operations and maintenance plan for the proposed wastewater facility and technologies used. Successful completion of Phase One will require that the project team (including the community planner and engineer) work closely with the councils’ decision-makers to complete the wastewater management plan and facility design. Unique features of this wastewater treatment infrastructure research and planning project include: i. Assessing the viability and economic feasibility of integrating product development into a ‘wastewater treatment system plan.’ Product development includes, but is not limited to, a cost/benefit analysis of wet land development, treated wastewater reuse/repurposing, biosolid (sludge) product development including fertilizers, soil enhancers, biogas, heat and electricity as revenue generators; ii. Meaningful community involvement in creating an actionable, economically sustainable and, ‘eco- friendly’ wastewater treatment system and water/waste reclamation plan that will benefit both the Nak’azdli reserve and the District of Fort St. James for many years. iii. Exemplary community collaboration between Nak’azdli Band Council and the District of Fort St. James Council to complete a comprehensive wastewater management plan and system design that encompasses economic, environmental and social perspectives where impacts will be positive and measurable. Terms of Reference: Using the Protocol on Cooperation and Communications between the District of Fort St. James Municipal Council and, Nak’azdli Band Council as a guide, both Nak’azdli Band Council and the District of Fort St. James will work collaboratively to complete a feasibility study and project plan for a new wastewater treatment facility/system to replace the existing aging lagoon system. The recommendations resulting from community 2 Reports to Receive Page 24 of 131 AGENDA ITEM #4.1 Gas Tax Fund Capacity Building Application Prepared by: Shauna Hesse Grant Writer, District of Fort St. James consultation, research and assessment feasibility study will aid in making the ‘best’ decision for wastewater management for the Fort St. James and Nak’azdli Communities. (See attached project plan and protocol agreement for details) Project Costs and Sources of Funding 1. Estimated project start date: September 1, 2015 Estimated project completion date: August, 2018 2. Project Budget Project Information 1. Identify existing risks to the project (ie. Financial, implementation, or meeting timelines) Risk of Inaction Nak’azdli Band Council has requested that the District of Fort St. James move the existing lagoon system elsewhere, off reserve land. Ignoring this request would result in a poor relationship between Nak’azdli Band and the District of Fort St. James. The District of Fort St. James values the collaborative relationship they have forged with Nak’azdli and will continue to work collaboratively to make the vision for a new wastewater treatment system a community reality. Community Apathy and/or misconceptions towards the project The reuse/repurposing of ‘waste’ and ‘wastewater’ has a ‘gross’ factor that is hard to overcome. Public perceptions of wastewater reuse can be mitigated through proactive communication and community education regarding wastewater treatment technologies used. Perceptions may be softened depending on what the repurposing of waste is used for. Through intensive communication and education the public begin to understand how waste is treated so that it can be deemed safe for public use. Efficient wastewater management and, the economic and environmental implications of successfully repurposing treated wastewater will set a global standard for wastewater management. Communicating these messages will also help to offset negative perceptions regarding reclaiming wastewater Financial Risks Many technologies that will be considered during this project are new to market with limited benchmarking or long-term performance metrics. The municipality may face difficulties in appropriating necessary capital for the construction costs of the proposed wastewater treatment project/facility. Finding a Suitable Location The area of consideration for relocation of the lagoon is in approximately 2 km to 3 km radius from the pumping locations on Nak’azdli Reserve and in Fort St. James. Additionally, existing sewage infrastructure for the communities already exists. Where ever and however possible, the new facility must tie into the existing infrastructure system to help keep project costs affordable and minimize the disruption of sewer disposal for both communities. Implementation Risks Because the project is designed to consider a variety of options for wastewater treatment as well as site relocation, project implementation will need to include a reclamation plan for the current lagoon location. Part 3 Reports to Receive Page 25 of 131 AGENDA ITEM #4.1 Gas Tax Fund Capacity Building Application Prepared by: Shauna Hesse Grant Writer, District of Fort St. James of this plan must contain a strategy and action plan to handle the effluence and bio-solids from the lagoon in a safe and environmentally sensitive manner. Operational Costs The use of new technology will mean that staff training and upgrading to use systems will need to be considered as part of the costs for implementation; Meeting Timelines The timeframe proposed to complete phase one is approximately three years. This time frame is meant to be compatible with the environmental assessment process and may vary dependent on the depth and breadth of information required to complete the assessment. 2. Intended outcomes and deliverables, what benefits, deliverables or products will result from this project? Value added aspects to the project’s implementation include: Outcomes and Deliverables • Wastewater System/facility Project Definition and Feasibility Study • Project preliminary and final designs for new wastewater treatment system • Environmental Assessment and approval • Class A cost estimate for project construction • Feasibility Study will include economic assessment and market research for product development options resulting from the wastewater treatment system/facility. Products • Comprehensive feasibility study for a new wastewater treatment plan and facility • Wastewater Management Plan for Nak’azdli and Fort St. James • Compatible wastewater treatment system including engineered drawings and designs • Provincial Environmental assessment • Product from waste economic implementation plan to reuse/repurpose treated wastewater • Class ‘A’ cost estimate for wastewater treatment facility construction Benefits • Strengthens the regional partnerships and interdependent governance between The District of Fort St. James Council and Nak’azdli Band Council in planning and managing sustainable community infrastructure • Wastewater management and infrastructure plan will reflect the goals, objectives and values of both The District of Fort St. James Council and Nak’azdli Band Council as outlined in the Fort St. James Official Community Plan and Nak’azdli Band’s Comprehensive Community Plan • Job creation • Potential for economic and entrepreneurial opportunities associated with reclaiming/repurposing ‘waste’ and wastewater • Innovative Technology used will contribute to a healthy and clean environment and respect the natural environment and riparian areas continuity. 4 Reports to Receive Page 26 of 131 AGENDA ITEM #4.1 Gas Tax Fund Capacity Building Application Prepared by: Shauna Hesse Grant Writer, District of Fort St. James When completed, this project will serve as a model of best planning practices and community collaboration. As community leaders, we will work together to make our shared vision of a new wastewater treatment facility in Fort St. James a community reality for Nak’azdli reserve and the Fort St. James municipality. 3. Process, what are the key process steps in completing your project? (eg public consultation, research, assessment, training) Governance Partnering to lead project Using the Protocol Agreement for Cooperation and Communications between Nak’azdli Whut’en and the District of Fort St. James as a primary resource, the terms of reference for public consultation and collaboration governing this project will be developed. Public Consultation & Communications Plan The public consultation process will be developed and implemented at the start of the planning process. Additionally, checks and balances will need to be put in place to ensure accurate information regarding the project is shared externally in a timely manner. Public input must be solicited along with taking steps to address and adjust the planning framework to respond to stakeholder input. The focus of public consultation will include identifying what type of wastewater management plan do ‘we’ as a community want and are willing to pay for? Prior to making this decision, a variety of innovative technology options must be thoroughly researched, assessed for feasibility and viability and, presented formally for public review and comments. In addition to public consultation, ongoing communications throughout the planning and design process must be integrated into the entire project to ensure timely information and project status is shared on an as needed bases. Research Research is an essential component of this feasibility study. It is important to understand what kind of wastewater management technology is available now. Wastewater management options range from engineered wetlands to enclosed treatment facilities to containerized systems. We need to know what is going to work with our communities’ needs and desires for wastewater management. There is emerging technology that can manufacture products from wastewater treatment and resulting bio- solids. Options can include bio-gas, heat and electricity conversion, soil enhancement products etc. Our focus for this project is to design a wastewater management plan and system that includes possibilities for reusing/repurposing treated wastewater in addition to the other product development options. We need to know what is appropriate and feasible for our community, what is environmentally safe, and what we can afford in terms of both construction and operation and maintenance. Finalizing Wastewater treatment technology, System Location and Design This process will include presenting the wastewater management possibilities. Through the consultation, research and environmental assessment, this ‘option list’ will be distilled to what makes the most environmental, economic, and social sense for Fort St. James and Nak’azdli wastewater treatment and long term management. This process will be completed after the research and community consultation takes place. Product Development Feasibility integrated into system design 5 Reports to Receive Page 27 of 131 AGENDA ITEM #4.1 Gas Tax Fund Capacity Building Application Prepared by: Shauna Hesse Grant Writer, District of Fort St. James Product development is an important part of the wastewater management plan and system design. This will be completed by taking an entrepreneurial approach to product development from treated wastewater. Features will include a market analysis of product options along with assessing the economic viability of incorporating product development into the wastewater treatment system design. The objective of this approach is to find a way to keep the system economically self-sustaining while ensuring wastewater reclamation opportunities are not wasted. 4. In what ways does this project integrate with other plans or activities? This project integrates multiple community plans from both the District of Fort St. James and Nak’azdli Band. Following are the main documents used: Previous lagoon plans and reports – This is a primary information source for an upgrade to the existing lagoon system for Fort St. James and Nak’azdli. One proposed upgrade was specifically to aerate lagoon pond number 4. Due to mitigating circumstances this upgrade may no longer be an option for wastewater management as the District of Fort St. James and Nak’azdli are now considering relocating and building a new wastewater treatment system/facility. This document provides information on the wastewater treatment needs for Fort St. James and Nak’azdli and gives a description of the current lagoon system, the upgrades completed thus far, and the base wastewater treatment requirements for a future wastewater treatment facility for the District of Fort St. James and Nak’azdli Band. Community Protocol Agreement between Nak’azdli Band Council and the District of Fort St. James –This important document formally recognizes the need of both community governments to collaborate on matters that impact the other and, that their relationship must be based on the “principles of trust, honesty and mutual respect”. This Document will serve as a fundamental foundation piece to develop the terms of reference for the wastewater management plan project. District of Fort St. James Official Community Plan – Completed in 2010, the Fort St. James Official Community Plan outlines policies and strategies to govern the development of the community from a number of different aspects. Components of the plan integrated into this project outline include: 3.3 Growth management strategy is achieved by … policies aimed at economic diversification and investment opportunities as well as a strong environmental protection focus”. Section 3.4 Quality of Life objective includes working with First Nations and other governments, and the public to minimize land use conflicts by planning for compatible adjacent uses which respect the use and scale of their surroundings and, to engage citizens to participate in community life and decision making. District of Fort St. James Annual Municipal Report – This document highlights strategies and goals for the year ended 2013 and beyond. Two goals of note include: Goal #5 that Fort St. James is an environmentally conscious community. The strategy to reach this goal is to become carbon neutral with respect to municipal operations; and Goal #9 District of Fort St. James has sufficient, effective and efficient municipal infrastructure and equipment. This goal specifically focuses on wastewater treatment including seeking funding for water and sewer treatment improvements and to continue to innovate. Climate Action Revenue Incentive Program Public Reporting – Climate Actions Survey 2014 proposed actions for 2015 include applying for funding for a feasibility study for wastewater treatment facility upgrade or replacement and to develop a water conservation plan. 6 Reports to Receive Page 28 of 131 AGENDA ITEM #4.1 Gas Tax Fund Capacity Building Application Prepared by: Shauna Hesse Grant Writer, District of Fort St. James District of Fort St. James Water Conservation Plan – Completed in January 2015 this plan develops a strategy for water use conservation as well as watershed protection for Fort St. James. Section 2.11 of this plan recommends the following action for improving water use “conduct a feasibility study on repurposing of effluent water.” Master Trails Plan – Completed in 2013 this plan focuses on creating a system of trails by identifying existing and planned trail links within and outside the District of Fort St. James Boundary including Nak’azdli and Regional District of Bulkley Nechako Area ‘C’. The plan focuses on improving the quality of life for residents and encourages “strategically establishing trail connections” to key destinations. The possibility of creating engineered wetlands as a wastewater treatment option could include incorporating a trail network into the wastewater management system planning and design. Adding this component to the plan could create opportunities for outdoor recreation-based tourism and support non-motorized modes of transportation (biking, walking) for individuals traveling between Nak’azdli and Fort St. James. Nak’azdli Band Comprehensive Community plan – Completed in 2013, this comprehensive community plan highlights the importance and key actions pertaining to environmental protection and management, healthy and safe community development and, infrastructure development. It also underscores Nak’azdli’s right to assert its rights and title, in this case, specifically how reserve lands are used. Nak’azdli Band Stewardship Policy (draft) With respect to this draft stewardship policy, the District of Fort St. James takes seriously the responsibility to consult and collaborate in all stages of the wastewater feasibility study, management plan and system design project from concept through implementation. This document serves a guide for collaborative meetings as the project progresses. Areas of special consideration pertaining to relocation of the wastewater treatment facility include section 5.2 which states that ‘Nak’azdli land requirements include the need for rural land and …for urban land for community development’. Section 5.3 states that ‘effective planning is an important tool for the sustainable use of lands and resources’ and that this part of the project is especially important for Nak’azdli to be part of. (See project plan for specific references to each document itemized in this summary) 5. Implementation, is there an anticipated implementation plan of the project? If so, please describe: In preparing the outline for this project two documents were included as part of the Project plan outline. They are: 1. Project Outline Table - This table summarizes the aspects and key actions of the Phase One Project plan 2. Proposed Project Timeline – This table itemizes the approximate timeframe for each action according to the previous table. The proposed time period for completing this project is approximately three years. (See Project plan for details) 6. Capacity, describe your capacity to undertake this project Discuss the experience of the District of Fort St. James, Nak’azdli First Nation, Kevin and Pete’s experience in project management (consider including bios on each if permissible), Public Works, etc. 7 Reports to Receive Page 29 of 131 AGENDA ITEM #4.1 Gas Tax Fund Capacity Building Application Prepared by: Shauna Hesse Grant Writer, District of Fort St. James The District of Fort St. James has completed several infrastructure projects over the past several years. The success of the projects depended largely on the planning that went into them prior to construction. Project leads in directing and implementing this project behalf of the District of Fort St. James are: Kevin Crook, Chief Administrative Officer for the District of Fort St. James – Kevin has been employed by the District of Fort St. James for twelve years in various capacities. He has been the CAO for the District of Fort St. James since 2010 and under his jurisdiction a new community center (valued at $2.2 million) and upgrades to the local ice arena to include dressing rooms (valued at $2 million) were completed. He has also overseen the construction of the bridge over Nahounli Creek (valued at $500,000) and the building of Spirit Square in downtown Fort St. James (valued at $800,000). He continues to act as the representative of the District of Fort St. James however needed. Kevin’s expertise is in preliminary design work, contract selection, administrating tenders for large projects, managing complex project budgets and government tracking and reporting for grant funds received. He has a strong commitment to community building and a determination to continue to be part of positive change in Fort St. James. He believes strongly in community collaboration and this is evident through his extensive experience in working through community processes such as community consultation and working with First Nations Communities. Emily Colombo, Economic Development Officer for Fort St. James – Originally from Sault St. Marie, Ontario Emily has worked in the capacity of the District of Fort St. James since 2011. Emily’s passion for community development is evident in the projects she has been involved with. Advocating for passenger rail in Ontario, starting a bicycle sharing co-op, founding a university-based geography and environment club, and launching a seniors’ transportation initiative are some of the innovative and inspiring projects she has in her repertoire. Her experience includes working with municipalities, First Nations, non-profits, universities and co-operatives. Emily’s project management experience includes managing an annual budget for the Economic Development Department, grant writing and reporting to various levels of senior government (Federal and Provincial), as well as, coordinating many projects ranging in size from organizational to regional in scope. Emily emphasises data tracking, statistical management and relationship building as key components in leading successful teams. Dennis Saharchuk, Public Works Department – Dennis’s experience with public works is very extensive. He manages the public works operations and budget and is also primarily responsible for determining what water and sewer systems upgrades are required for Fort St. James. He has an excellent understanding of the current water and sewer systems for Fort St. James and Nak’azdli. He ensures that daily monitoring of the lagoon system water levels and the daily testing and reporting are completed. This is necessary to ensure the system continues to work properly. Many employees certified under the Environmental Operator Certification Program The nature of the community consultation and implementing new, innovative technologies in wastewater management and, working with Nak’azdli Band Council makes this project complex. For this project to be successful, a project team will be assembled to handle the various tasks and decision making/recommendations throughout the project. This project team will also include the Chief Administrative Officer for Nak’azdli Band, designated council members for the District of Fort St. James and Nak’azdli, a jurisdictional committee of public stakeholders and government representatives, and a project manager to work with both Chief Administrative Officers. A Community planner consultant and, an Engineering consulting firm will be contracted to work with our communities to complete the project. (See the project plan for itemized tasks and responsibilities of each team member) 7. Project Benefits, describe the key project benefit(s). Why is this project important to your community? Project Benefits 8 Reports to Receive Page 30 of 131 AGENDA ITEM #4.1 Gas Tax Fund Capacity Building Application Prepared by: Shauna Hesse Grant Writer, District of Fort St. James The main project benefit is how both the District of Fort St. James and Nak’azdli are working together address the need for a new wastewater management system. Their collaborative relationship and commitment to work together will ensure that a wastewater management system is implemented that reflects the environmental, economic and social values and needs of both communities. Program Objectives 1. Productivity and Economic Growth, describe how this project will consider economic growth in the community. Economic Growth and Productivity is integrated into the research and planning for the wastewater management plan and facility feasibility study. The potential to create and/or develop the ‘green’ sector through repurposing wastewater is integral to the feasibility research and study, and will affect the choice of technology to be used for wastewater management. Areas of economic consideration include products that could be created from reused or repurposed treated wastewater and that could be a source of revenue generation. Areas the study will explore include identifying potential product market for treated wastewater (irrigation uses, local sawmill and/or bio-gen plant use, green house expansion etc.) the potential for job creation, the potential for treated wastewater and by-products; the costs/benefits of product development for sale/resale and, the potential for public private partnerships for wastewater management and business opportunities. 2. Clean environment describe how this project will consider environmental benefits and impacts Community Water Efficiency Management – The environmental challenges of global warming are universal, the solutions are local. It is up to each of ‘us’ as individuals and communities to design and implement community infrastructure with ecological conservation and protection as part of the plan. As the climate changes so do the natural resources such as - water. It is up to us to manage our natural water reserves in a way that maintains the ecological health and bounty of such resources. Exploring ways to reuse ‘wastewater’ is an integral part of the wastewater management plan and will affect the choice of technology used in the engineered wastewater treatment facility. By reusing wastewater, we will be able to conserve our natural water reserves especially in times of drought. GHG Emissions Reduction – This project will explore innovative technologies for wastewater management that will help offset GHG Emissions. The concept is to implement wastewater repurposing into the management plan and to use by-products from wastewater treatment to meet other needs in the community. The location of the proposed site may facilitate using treated wastewater and heat for buildings that are in close proximity. Restoration of Riparian and aquatic habitat – by finding a way to use treated wastewater, we help preserve our natural environment. By relocating the wastewater treatment facility, the opportunity is thus created to restore the Necoslie River to its former state. 3. Strong Cities and Communities, describe how this project will consider long term goals and vision of the community. Located in the Central Interior of British Columbia, the communities of Fort St. James and Nak’azdli are situated on the South-East Shore of Stuart Lake. The Nakazdli Reserve and the District of Fort St. James have a combined population of approximately 2415 residents. Community members take pride in being “Historic and Resourceful.” It is this resourceful background that keeps both communities flourishing during economic ups and downs. As rural community governments both the Nak’azdli Band Council and the District of Fort St. James Mayor and Council recognize and value their interdependent relationship especially when it comes to planning for and managing joint community 9 Reports to Receive Page 31 of 131 AGENDA ITEM #4.1 Gas Tax Fund Capacity Building Application Prepared by: Shauna Hesse Grant Writer, District of Fort St. James infrastructure projects and services. They work hard to make sure their communities continue in a sustainable manner that respects the natural environment in which they are located. On Sept. 15, 2014 Mayor and Council and Nak’azdli Band Chief and Council signed a Protocol Agreement of Cooperation and Communication. This historic document outlined the mutual respect between communities, and an acknowledgement that both communities are located in the Nak’azdli Traditional Territory. Two of the identified purposes of this protocol are to strengthen the cooperative working relationship on political, administrative and staff levels and, to develop a collective vision for growth in the area that supports the principles of healthy, liveable and sustainable communities. Outcomes of this protocol agreement include developing a “collective vision for growth in the area that supports the principles of healthy liveable and sustainable communities; and foster mutually beneficial economic development opportunities that are economically, environmentally and socially viable. “ (Protocol agreement 3e&f). The product-from-waste wastewater reclamation feasibility study and resulting Wastewater treatment facility design project uses this valuable protocol agreement as foundation document for community consultation and project development. Effective implementation of this documents protocols will ensure that both communities have a wastewater infrastructure and management plan that respects their shared community vision, values and principles. Program Criteria 1. Larger in Scale, describe how this project is considered larger in scale. This project is larger in scale because it considers the feasibility and practicality of replacing the existing lagoon system with a new wastewater treatment facility that repurposes the waste and wastewater effluent in multiple ways. If feasible and practical for implementation, the Fort St. James Wastewater Treatment system model with repurposing of water and waste can be adapted to other small communities like ours. The comprehensive planning involved in this project extends beyond wastewater treatment. It will implement water efficiency standards and uses that can help meet multiple water needs. The construction cost of this project is estimated to be up to $11 million. This cost does not take into account reclamation planning and work involved deactivating and bringing the current lagoon system back to its original state. Rather this project will seek to integrate the wastewater management plan into other community infrastructure projects and plans and develop . 2. Regional in impact, describe how this project is identified as regional in impact, a regional priority or leads to regional collaboration. This project will have regional impact in the following areas: • Water Efficiency and Conservation using Wastewater Management practices – because we are looking for ways to reuse/repurpose wastewater we hope to design a system that will have 0 water waste; • Demonstrate how a protocol agreement on cooperation and communications between a First Nations community and neighboring community can be implemented to effectively plan a large infrastructure project; • Because we are looking at product development from wastewater, there is a possibility of contributing to the local and regional economy through product distribution and sales (ie. Fertilizer, water to be used at industrial sites and/or for irrigation purposes) 10 Reports to Receive Page 32 of 131 AGENDA ITEM #4.1 Gas Tax Fund Capacity Building Application Prepared by: Shauna Hesse Grant Writer, District of Fort St. James 3. Innovative, Describe any innovative research, planning, testing technology, methodology or approaches that will be used, and how these innovative elements may be transferable to other jurisdictions. This program is innovative in two ways. They are: 1. A unique Community approach to planning community infrastructure for wastewater treatment and management – The project plan outline was developed using a holistic approach to planning a wastewater management infrastructure project. Rather than using traditional Official Community Plan as a primary document, this project uses the Protocol on Cooperation and Communications signed by the District of Fort St. James and Nak’azdli Band Council. This is an exciting opportunity for two communities to work together to create a shared vision of what sustainable and healthy communities can be. Areas of joint consideration through this project will include economic, social, environmental impact of the project; site location and design of a wastewater treatment facility/system design; and, choosing new and innovative wastewater treatment technologies along with the possibility of product development from reusing/repurposing ‘wastewater’. 2. This study proposes to incorporate reclamation and reuse treated wastewater into its Wastewater Treatment Management Plan – By incorporating wastewater reclamation and reuse techniques as part of the Sewer System development plan, it has the potential to align with BC’s water conservation strategy. The implications of implementing this water efficiency measure include: a. A reduction in energy and maintenance costs and lowering Fort St. James GHG emission will be augmented by the economic benefits from effectively reusing/repurposing wastewater for our area; b. Creating a closed loop system whereby water waste resulting from wastewater treatment and reclamation will be virtually zero. If this can be attained, then the technology and system designed and created for Fort St. James can be used in areas where water efficiency is paramount with water conservation. 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AGENDA ITEM #4.1 .0 ?_n~ moan m. _.ran. ma:.u:.m... 0.53.2 Nmhb Pmo who 5.... a VB! HUGH .s_wa In:..:E. mnénaia. cumin. “Pan 3 an G.Vu n ma u ..._< no: . .u.nx n.-:....:... n.:._...!. ._U.OU w.DD M.Dn- aha N sm: me_n xi... rE.na..ra= >33. >_.n.==.... . Nm.BD ab: Ohu mo mu N 33 .55 _11.. .€u:..nx m«....u:.m:. 0um:.:: .m co m on fan ..on n .5: ma.» : x..n_..... on:ina .<.w.. .m.ou .._.MD ..DD N we n on. ND.U c...S_u m....nB.._... m2._...... u_.. 0.53:: .92. m E N.DD éa. Eui... u mun. NO.N S.u<..a mlunun 7.UER ...... w.E:. uubo M.DD aha nabs w ma... Son 15:. >i.u :v:...n.. nabs .be oh... 3 mo mklmu?ni... < m.....:...u.. 5.. . Youth Mental Health Public Forum Summary - Allison Zaporozan The forum was held at the Fort St. James Curling Rink, Tuesday May 12, 2015. The goal of the forum was to start a conversation about; • What care looks like now • Having youth & families at the core of their care team and receiving timely, appropriate care. • Creating a connection between all agencies, services and families • Having a local framework that families can access for those services • Creating a local action team to continue the work • Finding out the needs of our community – where the gaps are To open the evening and honor our communities, Lillian Sam spoke about help for our youth and the things that are happening in the community for the betterment of everyone. She feels that sharing a prayer is meaningful when doing work for the future. I spoke about why I thought it was important to have the forum and make a change in Fort St. James. How the limited to non-existent resources had made it so difficult for us to get help for Aleshia and our family. It was a great turn out with 31 people in attendance. It was a diversified crowd which created some lively conversations. In the audience there was representation from SD 91, the District of FSJ, Nechako Valley Community Services Society, youth and families from FSJ and others interested in making a difference. The speakers included myself, Dr. Marile VanZyl, Raylene Erickson, Lynda Lewis and Brent Seal. Allison Zaporozan I started with our story - the trauma and hardship of our daughter’s psychosis and mental health illness diagnosis, the lack of facilities for youth here in FSJ as well as in Prince George. The Adolescent Psychiatric Assessment Unit (APAU) in the University Teaching Hospital has 6 beds that cover Prince George as well as all the surrounding communities. The most extreme cases are a priority and the wait list is long so it can take months to be admitted. The intake information is misleading and youth are pushed through in less than 3 weeks, sent home to things that are just the same as what they left. In FSJ there was no youth mental health counsellor, which is a condition of release from the APAU. I explained what living with a youth with a mental health illness was like. The stress, the unpredictability, the inability to comfort, not knowing how to help or support your child. The stress that our whole family was/is under and how we were starting to fall apart. Having to take a leave from work to care for our daughter, the disrespectful treatment that we received at the Stuart Lake Hospital several times and how grateful our family was for Marile VanZyl’s care of Aleshia. If Dr. VanZyl had not been the doctor on call that particular night and insisted on seeing Aleshia the next day at the clinic, things would have not turned out the way they did. Dr. VanZyl was a strong advocate for Aleshia and our family and made sure that we didn’t slip through the cracks. I talked about the honor of being a part of the BC Child and Youth Mental Health and Substance Use Collaborative Congress and how that had left me feeling that it was my obligation to bring something back to FSJ from those conferences. That I am the only parent with lived experience from the north that is a part of the collaborative. How there are many areas that have started Local Action Teams that are mapping out communities to see what is actually happening for youth and families in the medical system. Reports to Receive Page 40 of 131 AGENDA ITEM #4.1 Dr. Marile VanZyl Dr. VanZyl stressed the importance of the correlation between mental health illness and substance abuse - that they go hand in hand. That marijuana is the gate way to other drugs as well as the key that can open the pathway to schizophrenia, if you are one of the unlucky ones that has that particular gene. The stats show that youth at 16 and then at 18 years old spike and show an increase in anxiety, etc. The statistics are not accurate for a variety of reasons and the Clinic will soon be holding a Mental Health Awareness campaign to look into that. Each person that has been identified as having a mental health illness will receive a call to book an appointment at the Clinic. This will allow the doctors to update information as well as be more proactive as opposed to reactive when there is a crisis. This will start in the summer of 2015 and run for 3 – 6 months. Dr. VanZyl acknowledged that there are gaps in the services, and without the resources of the mental health workers in FSJ the doctors would be lost. 50 – 60 % of a mental health challenge can be addressed by counselling and the rest by medications. These clinicians are burdened with the amount of youth as well as adults that are suffering with mental health illness which is added to the difficulty for patients getting into the clinic to see a doctor. She talked about the clinic dealing with as much as they can locally and then branching out to the specialists in other areas. The APAU Prince George facility is for the acute cases of youth with mental health illnesses. They are sent there to be stabilized and then redirected to the appropriate specialists. Difficult to get into with long waiting lists. The good news is that in the next 2 months the clinic will be fully staffed with six physicians and that the frustrations that the patients as well as the doctors are feeling will be relieved. Raylene Erickson – youth with lived experience Raylene spoke so beautifully and captured us all. She shared how from her preteen years she felt such anxiety, that she never felt good enough and was living in a world of disapproval. She said that depression were her dark days and that she was ashamed to tell anyone and felt there was no way out. Around the age of 14 she started to self-harm, abuse alcohol and said that it was her poison that made her feel that she belonged somewhere. She encouraged those suffering to search for help because you will never know what you can be. “Mental health isn’t something you can see – you have to go the extra mile to understand it”. She received treatment after being busted at school drunk and high and now as a part of the SONAR group at the high school wants to be the person that helps someone like herself. Healthy living has helped her start to change her lifestyle – diet, exercise, reading, talking with someone…are the ways that she is taking care of herself. Lynda Lewis - Nechako Valley Community Services Society Lynda started out by talking about the components of health…it is the balance between spiritual, physical and mental and how each component can provide support to a person with a mental health illness. How a community can also support those directly impacted during those times by advocating, speaking out, exercise/training facilities, etc. The suicide protocol in place now that is a collaborative effort between NVCSS, the high school and the doctors to provide immediate service to youth with a smooth transfer of information as well as consideration for the right to privacy issues. Reports to Receive Page 41 of 131 AGENDA ITEM #4.1 Lynda shared some personal information about her early years with her 3 children that all struggled with various levels of mental health challenges. Although all three are doing well as adults her journey through the teen years was ‘hell’. She felt judged by principals, teachers, doctors…she felt isolated and alone and her life was turned upside down. The sound of an ambulance or the ringing of the phone caused immense anxiety. That this affects everyone and how we need to treat the whole family – siblings and parents. That it is a family problem and not just the youth diagnosed with the mental health illness. Parents are in crisis mode and it is difficult to navigate the mental health system. There are many programs out there that others are using with success. One specific one from the Schizophrenic Society that is being used in Vanderhoof, Burns Lake she thought might be useful here in FSJ. Brent Seal – founder of Mavrixx, adventurer, ultramathoner and creator of The Edge High School Mental Health Training Program Brent started by talking about growing up in the lower mainland and not knowing much about rural areas, and that the more he networked he realized that the challenges were the same – big centers and small communities have similar problems – just different population numbers. He shared some of his own journey and diagnosis with schizophrenia and said there were 2 pivotal times that made a difference in his life. How he wanted to go from partier to serious student and didn’t know how to do that. Having to leave university twice because of the psychosis and other symptoms returning. He continues to share his story with the purpose of saying that even with a diagnosis of a major mental health illness, you can still dream and get your life back on track. He wants to dispel the myth that many hold…that is not possible to overcome the challenges of a mental health illness. That receiving the support that he has from his parents, girlfriend, teachers, friends, school and his own commitment to pursue the life he envisioned, he is living an awesome life. How giving up the self-destructive behaviors is possible. He explained how he sees mental health – which is stressful today because society has changed from a physical labor economy to a mental labor economy. There is a real need in this province and we have to understand what youth need. They need acceptance, awareness, guidance, attention and skill building to know that they can be successful. Whose responsibility is it? The leaders have the resources – grassroots have the energy and when they come together that’s when the magic happens – that it takes both to be connected and that’s where rural communities will find their strength. He is the cofounder of; Balancing Our Minds, a coming together of youth around BC that is held in Rogers Stadium; his creating and launching of The Edge, a high school program that is geared to helping students get ready for that next huge step of going off to college/university or starting in the workforce. Final Thoughts The forum was a great success. There was so much that was shared - far too much to include in a summary. My son Nicholas taped the evening and I would be happy to share it with whomever is interested. Thank you for your patience on receiving this summary, I went over and over the recording trying to encapsulate the essence of each speaker’s presentation. Really an impossible task because they were all so riveting and diverse - I thank them all for being there! A huge thank you for the trust placed in me for the donations that were so graciously given. Reports to Receive Page 42 of 131 AGENDA ITEM #4.1 My next goal is to hopefully create a FSJ Local Action Team and to work with others to identify the needs and gaps in our community for youth and families. Allison Reports to Receive Page 43 of 131 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Product-from-Waste - A Wastewater Reclamation Feasibility Study, Management Plan and System Design Proposal for the Fort St. James and Nak’azdli Reserve communities Project Summary To assess the feasibility and viability of relocating and constructing a new wastewater management system to service the Fort St. James & Nak’azdli area households. Features of this study and resulting wastewater management plan include: Demonstrated leadership as Nak’azdli Band Council and the District of Fort St. James Council work collaboratively to make the Proactive and ongoing community consultation throughout the planning process A review and integration of relevant innovative and environmentally friendly wastewater treatment technology in treating and managing wastewater will be used; and, An assessment of the feasibility and economic viability of repurposing/reusing wastewater, as part of the overall wastewater management system for the Fort St. James and Nak’azdli Reserve Communities; Community Background The Fort St. James and Nak’azdli Reserve #1 communities are located on the Southeast shore of Stuart Lake in the central interior of British Columbia and are part of the Nak’azdli Traditional Territory. Both communities are also part of the Regional District of Bulkley Nechako Area ‘C’. Fort St. James is accessed along Highway 27 and is 62 kilometers north of Vanderhoof and 195 kilometers northwest of Prince George BC (the closest city). Other access includes multiple forest service roads that connect Fort St. James to Mackenzie, Prince George and Vanderhoof communities. The community also has a small airport located within the Regional District of Bulkley Nechako Area ‘C’ called Perison Airport. The estimated combined population of the Fort St. James Municipality and Nak’azdli Reserve is approximately 2,512 residents. In the past 5 years Fort St. James and Nak’azdli communities have experienced a significan population growth. According to Stats Canada the Fort St. James population grew by 25% (341 new residents) and Nak’azdli Reserve population grew by 28% (20 new residents) for a total population growth of 361 (Statistics Canada, 2015). It should be noted that Fort St. James also serves as a central hub for smaller communities within the region. The services and amenities provided in this locale include residents Page 44 of 131 that live beyond the municipal boundaries. As such, the population supported by Fort St. James, at least in part, jumps to over 5000 when residents of Tachie Reserve, Yekooche Reserve, Takla Post and, the Regional District of the Bulkley Nechako Area ‘C’ are included. Fort St. James and Nak’azdli have proved to be resilient in weathering economic challenges. Over the past decade the Fort St. James and Nak’azdli communities AGENDA ITEM #4.1 have experienced the economic highs and lows of a resource based economy. When the softwood lumber industry, once the lifeblood of the local economy, proved unstable due to volatile global market conditions, local jobs were lost and industries were shut down or experienced a reduced work week. The unstable market conditions were closely followed by the mountain pine beetle infestation that desecrated the standing forests. This blow to the local economy was 1 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse acutely felt by both communities. More businesses shut down and many long-time community residents were forced to move away in search of other work. The experience clearly showed that if Fort St. James and its dependent communities were to survive, economic diversification and community development were necessary, and action to expand economic opportunities and ensure community stability resulted. Fort St. James’ local economy is now experiencing a resurgence as mineral exploration and mine development along with a rejuvenated forest sector have brought economic prosperity to the area. Fort St. James is home to multiple logging companies that support the forest industry along with three value added mills (2 saw mills and 1 finger joint mill). The Mt. Milligan mine that operates in the region augments the job stability and stabilizes the community population. The construction of a new biomass plant in Fort St. James has resulted in a minor population boom of 250 + workers for the next two years. Once in operation this job will support directly and indirectly approximately 80 new jobs. There are also proposed pipelines in various stages of the government consultation and/or approval process that will further add to the regional economic diversification. A new hotel was constructed within the last two years and includes a new restaurant/bistro. The hotel houses many of the biomass plant construction workers. The tourism sector continues to grow. Downtown activities such as the Farmer’s market have helped to redefine Fort St. James as a ‘happening’ community and the annual ‘Music On the Mountain’ Festival and Caledonia Classic Sled Dog races are also gaining regional recognition drawing audiences nationwide. Economic affluence and job prospects look very promising for the communities of Fort St. James and Nak’azdli Reserve. With the past decade’s local economic history of highs and lows, Fort St. James and Nak’azdli have learned valuable lessons related to maintaining a healthy community. The need to diversify and strengthen community infrastructure is necessary to survive the peaks and valleys of a resource based economy. Among many initiatives, new economic opportunities and the social and community infrastructure support are actively cultivated in the region. The leadership that Fort St. James and Nak’azdli take in this endeavour affects its surrounding communities and the region. They have demonstrated how community wide collaboration helps to stabilize and foster community wellbeing and growth. Two recent examples of this leadership include: 1. The recruitment effort for new doctors for Fort St. James resulting in 5 new physicians now working in the community; 2. The District of Fort St. James is now completing an economic development strategy involving cross-community sectors in the planning process; 3. Nak’azdli Reserve now has an elementary school that helps children to learn and value their cultural Actions such as those noted above are especially necessary as these communities are now undergoing change as they adapt to population growth because of the current economic prosperity and the associated abundance of jobs. Page 45 of 131 Current Wastewater Treatment used for Fort St. James and Nak’azdli Reserve #1 The District of Fort St. James lagoon system is located on the Nak’azdli Reserve #1. In addition to providing sewer service to the Fort St. James Municipality it also AGENDA ITEM #4.1 services the Nak’azdli Band via a Municipal Type Service Agreement. Constructed in in 1968/69, as a two-cell lagoon system, it has undergone two major upgrades to its current state as a five cell lagoon system with cells 1,2,3 and 5 being aerated. It also has a septage receiving facility consisting of a 14 m3 holding tank. Briefly, the lagoon operates as follows: 2 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Sewage enters the Fort St. James sewage treatment lagoon facility through a 300 mm diameter sewer which then discharges into a series of 5 lagoon cells. Cells one and two serve as a primary treatment step with a retention time of approximately 2 days. Cell 3 is an aerated cell with a retention time of approximately 15 days. It is used primarily to remove BODs from the effluent. Cell 4 is used for effluent polishing prior to chlorination/declorination and has a retention time of approximately 38 days. Cell 5 is an aerated effluent polishing cell prior to discharge in the Necoslie River. Site location: The lagoon system is situated on Nak’azdli Reserve #1 immediately adjacent to the Necoslie River. The land area affected by the lagoon system and rendered unusable is approximately 27 acres. Population supported by the lagoon system The population connected to the lagoon is approximately 3870 and is broken down as follows: District: 1900 Bands: 600 Plus Industrial/Commercial Equivalent allowance: 600 Plus Septage tank equivalent allowance: 770 Effluent inflow rates: Effluent release rates: Budgeted annual operations and maintenance for current lagoon system: Administrative Functions: $ 60,975.00 Collection System: $ 37,500.00 Cottonwood Lift Station: $ 14,200.00 Reserve Lift Station: $ 14,200.00 Lagoon Treatment and Disposal: $ 89,200.00 Sewerage Collection and Treatment combined cost: $216,075.00 Page 46 of 131 Project Rationale The District of Fort St. James is again considering upgrades to the lagoon system including exploring replacing the lagoon with a new wastewater treatment AGENDA ITEM #4.1 system in a new location. There are five main areas of concern that will impact this decision. These considerations will have a bearing on the present and future services to the local communities and the relationship between the District of Fort St. James and Nak’azdli Whut’en. They are: i. The odour from the lagoons continues to be a source of complaints by area residents on both the Nak’azdli Reserve and in the Fort St. James Community; 3 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse ii. The lagoon system uses a 27 acre tract of land on the Nak’azdli reserve. The Nak’azdli Band wishes to reclaim/repurpose this reserve land and the adjacent Necoslie River into which the effluent flows. They intend to use this land in a way that makes sense economically and environmentally while serving the needs of the Nak’azdli community including housing needs; iii. There is concern over the environmental impact resulting from the lagoon system effluent being discharged into the Necoslie River. This river flows into the Stuart River and, is a tributary of the Fraser River. It is also one of the spawning areas for the sockeye salmon. It has been noted that over several decades, the river has become silted in and unfit for the aquatic life it once supported. iv. Lagoon upgrades completed in 2008 included pumping sludge from lagoon cells 1 and 2 into cell number 4 rather than disposing of the sludge in an environmentally friendly way. While this short term solution was meant to address the odor issues, the problem was not resolved. Now, because of the sludge build-up and continuing odour issues, further work is required for cell number 4; v. Being 46 years old, the lagoon system infrastructure is aging. The District of Fort St. James must invest a significant amount of money into maintaining this system. Council must decide should they invest in the existing system to aerate pond #4 of the lagoon with the eventuality of the system being relocated off reserve land; or, should they decide now to replace the lagoon system with a wastewater treatment system/facility at a different location (off reserve). A new system would be expensive but could also be designed to reflect a sensitivity and consideration for today’s environmental standards and, yield economic benefits locally and regionally; As ‘cohabiting’ communities within the Nak’azdli Traditional Territory the District of Fort St. James works together with Nak’azdli Band Council to manage areas of community impact in an environmentally sustainable manner. The District recognizes that what was acceptable nearly 30 years ago for wastewater treatment is no longer compatible with todays need to care for the environment including monitoring and reducing GHG emissions. Therefore, the objective of this proposal is to assess the feasibility of and design a new wastewater management plan and treatment facility that will replace the aging lagoon. Through research, public consultation and assessing the economic and environmental viability of innovative technology, we hope to design a new wastewater treatment facility/system that uses appropriate, innovative, and environmentally sound technologies in wastewater management. With ingenuity and entrepreneurialism, we hope to incorporate reusing and/or repurposing treated wastewater into products that have economic and environmental benefit. Project Description Product-from-Waste (wastewater) project proposes to complete a wastewater infrastructure feasibility study, wastewater management plan and, a treatment Page 47 of 131 facility design to govern wastewater management for Fort St. James and Nak’azdli Reserve communities. Because this infrastructure project is likely to include the relocation and construction of a new wastewater treatment facility, the project will be completed in two phases. The first phase will complete the essential feasibility assessment and planning necessary for a large infrastructure construction project. The second phase will be construction of the proposed ‘wastewater’ treatment facility and implementation of the wastewater management plan. AGENDA ITEM #4.1 4 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Phase one is comprised of two components Wastewater Reclamation feasibility Study and the Wastewater treatment facility/system design. The first component Wastewater Reclamation feasibility Study is the community consultation, system research and planning phase of the project. It will consist of an in depth analysis innovative, environmental wastewater management systems currently being used and/or developed today. The second component, Wastewater treatment facility/system design will synthesize the research and findings and the initial community consultation into the final wastewater management feasibility study and wastewater management plan along with the actual system design. Aspects of this in depth and detailed analysis will include a detailed class ‘A’ cost estimate for construction, along with the operations and maintenance plan for the proposed wastewater facility and technologies used. Successful completion of Phase One will require that the project team (including the community planner and engineer) work closely with the councils’ decision-makers to complete the wastewater management plan and facility design. Unique features of this wastewater treatment infrastructure research and planning project include: i. Assessing the viability and economic feasibility of integrating product development into a ‘wastewater treatment system plan.’ Product development includes, but is not limited to, a cost/benefit analysis of wet land development, treated wastewater reuse/repurposing, biosolid (sludge) product development including fertilizers, soil enhancers, biogas, heat and electricity as revenue generators; ii. Meaningful community involvement in creating an actionable, economically sustainable and, ‘eco-friendly’ wastewater treatment system and water/waste reclamation plan that will benefit both the Nak’azdli reserve and the District of Fort St. James for many years. iii. Exemplary community collaboration between Nak’azdli Band Council and the District of Fort St. James Council to complete a comprehensive wastewater management plan and system design that encompasses economic, environmental and social perspectives where impacts will be positive and measurable. Terms of Reference: Using the Protocol on Cooperation and Communications between the District of Fort St. James Municipal Council and, Nak’azdli Band Council as a guide, both Nak’azdli Band Council and the District of Fort St. James will work collaboratively to complete a feasibility study and project plan for a new wastewater treatment facility/system to replace the existing aging lagoon system. The recommendations resulting from community consultation, research and assessment feasibility study will aid in making the ‘best’ decision for wastewater management for the Fort St. James and Nak’azdli Communities. Page 48 of 131 Project Approach: This project is a phased project with this project plan focused on completing Phase One. There are two components to Phase One. These are: Wastewater Reclamation feasibility and the Wastewater treatment facility/system design. Details are as follows: AGENDA ITEM #4.1 Wastewater Reclamation feasibility is the community consultation, system research and planning phase of the project. It will consist of an in depth analysis innovative, environmental wastewater management systems currently being used and/or developed today. This first component will: 5 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Establish the project scope and governance/responsibilities. Nak’azdli Band and the District of Fort St. James have worked together in the past on projects that have benefited both communities. Because of the size and nature of this particular project, and the complexities involved with relocating wastewater site, both communities will need to continue to work collaboratively to come up with a new plan that meets both communities’ wastewater management needs and identify a suitable site location; Plan and Initiate a communications and community engagement strategy. This strategy will be proactive and ensure ongoing community consultation throughout the planning process. It will facilitate meaningful community involvement to create a wastewater management plan, system/design that meets communities’ wastewater management needs and that will be acceptable for area residents ; Technology research – to seek out and review relevant, innovative and environmentally friendly technology in treating and managing wastewater. This analysis will include an in depth assessment of the feasibility and economic viability of repurposing/reusing treated wastewater, as part of the overall wastewater management plan for the Fort St. James and Nak’azdli Reserve Communities. Site location and environmental assessment – to analyze the feasibility, viability and physical aspects of proposed sites for the new facility/system. Proposed site locations will be shortlisted to find the most suitable location for constructing a new wastewater management system to service the Fort St. James & Nak’azdli area. The second component Wastewater treatment facility/system design will see the completion of a comprehensive feasibility study, the technology choice to be implemented, the wastewater treatment location site chosen and, the project design finalized with engineered drawings and class ‘A’ cost estimates for construction. This second component will synthesize the research and findings and the initial community consultation into the final wastewater management feasibility study and management plan along with the actual system design. Aspects of this in depth and detailed analysis will include an operations and maintenance plan for the proposed wastewater facility and technologies used. Successful completion of Phase One will require that the project team (including the community planner and engineer) work closely with the key ‘council’s’ decision-makers to complete the wastewater management plan and facility design. Deliverables at conclusion of Phase I: Feasibility Study including the economic feasibility of reusing/repurposing wastewater; Wastewater Management Plan Operations and Maintenance plan for the new facility Page 49 of 131 Detailed Design of project Detailed Cost quote for a completed project Timeframe for construction and project completion Segmented smaller projects within the scope of the larger project (shovel ready projects) AGENDA ITEM #4.1 6 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Community planning Considerations: Planning will take an environmental and product development approach to wastewater treatment. In addition to reviewing wastewater treatment and facility options, this also means viewing treated wastewater as a potential source for marketable products (ie sludge, treated water) not to be disposed of but, to be repurposed with environmental and or economic benefits/spinoffs. Outline and detail potential economic products that could be reclaimed from the effluent waste – Examples could include: Near potable water repurposed and reconditioned for various water needs (ie irrigation, fire suppression, watering lawns), treated sludge becomes soil enhancer, heat from anaerobic digestion of sludge , methane produced by bacterial and yeast treatment of waste products; Identify regional in-feed sources that could be used – Examples could include: Treated bio-waste (sludge, manure) brought in from nearby communities of Vanderhoof, Fraser Lake, Regional District of Bulkley Nechako (85 km radius) to be repurposed into fertilizer for resale or as part of the infeed for an anaerobic digester system that converts sludge composting into heat and/or electricity sources; Identify community benefits and opportunities to partner on certain aspects of the wastewater system treatment project and reclamation. Examples could include: Wastewater uses - Incorporating water testing/analysis and environmental monitoring into educational programs offered in school; supporting greenhouse and farming operations that are in close proximity to the facility with heat and water; set up cistern systems designed for fire suppression within municipality boundaries, irrigation of community lawns and/or local golf course. Expand on the District of Fort St. James Official Community Plan, Water Conservation Plan, Nak’azdli’s Comprehensive Community Plan, and other suitable plan matches. Examples could include: A review of alternative land use management options for the current lagoon lands; Rather than creating a large facility, explore the feasibility of decentralizing wastewater management put into action thus creating micro-wastewater systems with specific purposes; Look for opportunities to integrate existing community development efforts into the wastewater treatment project. Examples could include: Wetlands and Trails Master plan if an engineered wetlands system is deemed as suitable technology. Partner with businesses such as Nak’azdli greenhouse, Stuart Lake Golf course, and/or biomass energy plant in order to supply repurposed and treated water; ● Meaningful community engagement in the design and implementation of ‘wastewater’ management system – This means more than a passive Page 50 of 131 acceptance of the project. It involve ‘community ownership’ and responsibility to manage our ‘waste’. Examples of community engagement could include: Recycling bio-degradable and compostable materials similar to a community blue box program for compostable materials, AGENDA ITEM #4.1 Technical Considerations for this project: Incorporating innovative wastewater treatment technologies and product development systems into the wastewater treatment facility and system design; 7 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Requirement for an operations and maintenance plan of the new wastewater system for Nak’azdli Reserve and the Fort St. James municipality; Completion of Engineered drawings for the completed wastewater system Class ‘A’ cost analysis for construction Environmental Assessments will take up to two years to complete, however, this can be completed synonymously with the project development Outline of Key actions to complete the Product-from-Waste Wastewater Reclamation Feasibility Study & Design Project Feasibility Key Actions Objectives Deliverables Measures of Success Study 1 Public Develop project 1. Establish terms of reference to guide the Terms of Reference Participation Consultation consultation & project planning and implementation Feasibility Study reference 1. Number and diversity of communication program - to process actively engaged participants be followed throughout the 2. Initiate and follow through on raising level in project planning entire of public awareness of the proposed project 2. Broad stakeholder Identify local, regional and 3. Facilitate community involvement in the representation locally from provincial stakeholders & planning process the District of Fort St. James create stakeholder 4. Garner community feedback and and Nak’azdli Band. engagement strategy acceptance of the project 3. Regional and provincial Implement a combination of engagement; traditional stakeholder and digital public engagement methods Document suggestions, Community Engagement and Communication issues and concerns Feasibility Study reference Community feedback received Adjust planning framework and responded to promptly and to respond to stakeholder positively throughout the input and mitigate any planning process potential impacts Communication Plan Understanding Page 51 of 131 Continue to implement Process and project are communication throughout understood and accepted by project planning community members 2 Technology Identification of potential Assess each technology for the following: Feasibility Study and integrated AGENDA ITEM #4.1 Selection technologies to create a 1. Feasibility into Product-from-waste 2. Affordability System Design 3. Reliability of technology 4. Economic viability 8 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse 5. Political/social approval 6. Environmental Assessment and required regulatory approvals identification 7. Acceptable levels of technical risk for the community, as outlined by the District of Fort St. James and Nak’azdli Band 8. Impact of each option from innovation, environmental, economic, and social perspectives 3 Site Selection Implement public To continue to facilitate community 1. Short listed sites report consultation strategy involvement by means of the Public completed and Assessment and focused on site selection to Consultation process through site selection recommendations made be administered throughout process. 2. Identification of preferred site this step Valuation of shortlisted sites will be in the 3. Public Consultation supports following areas: identified preferred site. 1. compatibility with planning framework this includes existing policy, regulatory and land-use designations Develop a Siting Criteria and 2. Existing site conditions assessed area screening for suitable including: site drainage, foundation areas suitability, size and shape of site, accessibility, sources of wastewater and sewage system adaptations to be made; Potential site identification 3. Identify social impacts and mitigation for long-list of potential sites strategies including permitting, land Evaluation of Long-list and ownership, natural and heritage identification of short list conservation Evaluation of shortlist sites 4. Proximity to product development users and 4 Environmental Develop proposed 1. Expedite the Environmental Assessment 1. Environmental Assessment Provincial Approval of Page 52 of 131 Assessment/ Environmental Assessment approval process Terms of Reference Environmental Assessment Permitting Terms of Reference 2. Feasibility Study Terms of Reference Process Environmental Assessment 2. 3. Engineered Design Provincial Approval of Study and Technology Environmental Assessment AGENDA ITEM #4.1 Selection Study and Technology Selection 9 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse 5 Product-From- Identification of potential Assess for Feasibility and Economic 1. Technology review for Waste product development practicality wastewater reclamation. Outputs possibilities: 2. Recommendations for product Water Reclamation development Treated Biosolids 3. Economic feasibility viability Methane Gas recommendations Biogas 4. Incorporated into feasibility Electricity study Other options not listed 5. Incorporate into engineered designs 6 Waste Wastewater Availability 1. Identify market potential for Management Assessment reclaimed/repurposed wastewater Waste Flow controls and/or other product development identification 2. Recommendations for product Product Market development identification 3. Economic feasibility viability recommendations Procurement Consideration 4. Incorporated into feasibility study 5. Incorporate into engineered designs 7 Financing for Financial plan and budget for phase II of 1. Itemized funding sources and New project developed resources for wastewater Technologies management plan and infrastructure development and construction 8 Finalizing Engineered design for wastewater treatment 1. Engineered drawings for Wastewater facility/design that serves the District of Fort wastewater treatment facility Page 53 of 131 System St. James and Nak’azdli 2. Class A cost estimate for project Design construction completion 3. Operations and Maintenance plan for wastewater treatment AGENDA ITEM #4.1 facility 4. Wastewater management plan completed Table 1Key Actions to complete during Phase I of the Water-from Waste Planning Project 10 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Project Plan Estimated timeframe: 3 years Project Milestones and Estimated Completion: 1. Project Management Terms of Reference for Governance, Cooperation and Communications between Nak’azdli Band and the District of Fort St. James completed – Complete within the first three months of project start 2. Community Consultation & Communication Plan Completed – Complete within the first three months of project start 3. Environmental Assessment Terms of Reference for project submitted and approved – Complete within the first three months of project start 4. Research and presentation of technology options & Site location options – Complete within the first year 5. Feasibility Study Completed – Complete in 18 months 6. Final Wastewater Management System/facility design completed with Class ‘A’ Cost Estimates for construction completed – Complete in 24 months 7. Environmental Assessment Approval – Complete in 36 months 8. All documents and recommendations presented to Nak’azdli Band Chief and Council and the District of Fort St. James Mayor and Council presented and adopted – Finalized and adopted within 36 Months; Page 54 of 131 AGENDA ITEM #4.1 11 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Proposed Timeframe for Phase One completion The following chart denotes the timeframe for completing key actions depicted in Table 1 of the project plan. 2015 2016 2017 Feasibility Study October - January - April - July - October - January - April July - October - January - April - July - and December March June September December March - June September December March June September Public Consultation Technology Research & Selection Site Review &Selection Environmental Assessment & Permitting Financing for construction Completion of Feasibility Study Finalizing Wastewater System Location and Design Environmental Assessment Approval Page 55 of 131 Community Presentations AGENDA ITEM #4.1 Councils' recommendations and Approval Table 2 Estimated Timeframe for completing Key Actions outlined in Table 1 12 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Project Team The Project team will be comprised of a Jurisdictional Committee, Project Manager, Community Planner Consultant and Engineering Firm Consultant and provincial and federal government entities as identified in the initial feasibility study. Key Objectives of the terms of reference for the Project team will include: Continued communication and collaboration between Nak’azdli Band Council and the District of Fort St. James through the entire project’s progression; Supporting and facilitating proactive and ongoing community consultation throughout the planning process A review and integration of relevant innovative and environmentally friendly technology in treating and managing wastewater will be used; and, Continued discussion, consideration and integration of the assessment of the feasibility and economic viability of solid and liquid waste to be repurposed/reused, as part of the overall wastewater management system for the Fort St. James and Nak’azdli Reserve Communities Jurisdictional Committee This committee will serve as a consultation group and focus group throughout the plan development and where required, provide resources and feedback through the project completion District of Fort St. James Council members and Staff; Nak’azdli Council members and Staff; Local, regional and provincial stakeholders and interested parties; Staff and Consultants Specifically designated to work on the Wastewater treatment project include: Project manager Working closely with the District of Fort St. James Chief Administrative Officer, the project manager will complete the following: Complete the project administrative, communication and reporting requirements Identify potential economic opportunities and potential public private partnerships that link to the Wastewater treatment feasibility study, management plans and, future operations and maintenance Liaise with the Community planner and Engineer to ensure they have required information, resource support and ongoing administrative support as Page 56 of 131 and when needed throughout the planning process; Community Planner Consultant - to work with Nak’azdli Band Council and the District of Fort St. James through the community consultation and design process. Areas of responsibility will include: AGENDA ITEM #4.1 Using the Protocol Agreement develop a terms of reference for the project and a scaling system to guide project decision making with Band Council and District Council; 13 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Identify and develop partnerships within the community, regionally and provincially; Work with the District Council and Band Council to narrow down technology choices to a best fit for community needs; Public Private Partnership options for project implementation and/or maintenance and product development contracts; Complete a cost analysis of the proposed project construction; Complete a cost analysis of project for operational and maintenance requirements Create a land inventory for the potential new infrastructure; Engineering Consulting Firm – Their responsibilities will include: Identify the land requirements for proposed wastewater system Provide recommendations for the best location for the proposed project, based on the shortlisted land inventory; Complete an engineered design of the new wastewater system/facility and any required upgrades to the existing sewer infrastructure; Provide a Class ‘B’ or ‘A’ quote for the associated construction costs for the selected project; Complete the Environmental Assessment study for proposed system/facility and site location The Project Manager, Community Planner Consultant and Engineer will work together to complete the following: Review the initial ‘survey of existing wastewater systems’ technology; Complete a long-list then short-list of potential site locations Research and identify other possible ‘wastewater management system scenarios’ for Fort St. James; Complete a costing and economic benefits Strengths, Weaknesses, Opportunities and threats analysis associated with reuse and recycle associated with turning waste into reusable products (ie biogas, fertilizer, water for irrigation etc.); Collaborate with the Engineer to complete an inventory of possible location(s) for a new wastewater treatment facility; Consult with engineer to assess initial feasibility of proposed project including costing; Create a maintenance plan for the project; Complete an operations requirements plan; Project Budget: $950,000 – see Letter and Class D Cost Estimates Supplied by Opus DaytonKnight Consultants Ltd. The planning phase- Phase One the feasibility study, Management Plan and infrastructure design for the proposed wastewater treatment facility 100% funded through the Gas Tax fund Page 57 of 131 Future Funding Options for Phase Two - Construction Future funding sources include: AGENDA ITEM #4.1 a. Federation of Canadian Municipalities Green Municipal Fund – “New or retrofit wastewater projects are eligible for funding if they demonstrate a new solution or approach to wastewater systems within a region, type of municipality, province or territory. These projects must offer knowledge value for other municipalities and must meet provincial regulatory requirements. Examples include: constructing a wastewater 14 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse treatment facility, designed using a new approach; retrofitting an existing facility to upgrade treatment processes; equipping an existing facility with alternative systems, such as an engineered wetland” FCM Website – http://www.fcm.ca/home/programs/green-municipal-fund/what-we-fund/projects/water-funding.htm b. Northern Development Initiative Trust Economic Diversification Infrastructure program – Will provide up to $250,000 in funding for municipalities, regional districts, First Nations and non-profit organizations in Northern Development’s service area for projects that significantly strengthen the local economy via a major capital investment. The program specifically targets funding for public multi-use facilities or capital investments that drive revenue and job creation and provide a long-term asset for the community. Loans are also available through this program. - http://www.northerndevelopment.bc.ca/funding-programs/community-development/economic-diversification-infrastructure/ c. Public Private Partnership Opportunities – This option can be further explored through the Economic feasibility of reclaiming wastewater as part of product development. Models for implementation can be found at the http://www.p3canada.ca/~/media/english/resources- library/files/revised/ppp_waterwastewater_eng.pdf Page 58 of 131 AGENDA ITEM #4.1 15 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Supplemental Information to Accompany Proposal Wastewater Environmental System Possibilities Identified Solar Aquatics Systems Solar Aquatics systems duplicate, under controlled conditions, the natural purifying processes of fresh water streams, pools and wetlands. Wastewater enters greenhouses housing clear-sided tanks populated with a balanced ecosystem of bacteria, phytoplankton, zooplankton, plants, snails, and fish that eat, breakdown, and convert the contaminants and cleanse the water. The water flows through a series of engineered streams and constructed marshes where contaminates are metabolized or bound up in the soil. Solar Aquatics is an inexpensive, distributed and scalable solution for sewage treatment in almost any environment. Example Reviewed: Beaver Creek Nova Scotia Wetlands System Constructed wetlands are shallow pools developed specifically for storm or waste water treatment that create growing conditions suitable for wetland plants. Constructed wetlands differ from other artificial wetlands in that they are not typically intended to replace all of the functions of natural wetlands. Rather, they are designed to provide water quality benefits by minimising point source and nonpoint source pollution prior to its entry into streams, natural wetlands, and other receiving waters. They can also play a water quantity management role. There are two basic types of constructed wetlands: subsurface systems have no visible standing water, and are designed so that the wastewater flows through a gravel substrate beneath the surface vegetation; and surface flow systems have standing water at the surface and are more suited to larger constructed wetland systems such as those designed for municipal Page 59 of 131 wastewater treatment. The cost of establishing a constructed wetland varies depending on size and site conditions. In general, larger constructed wetlands involve higher construction, installation, maintenance, and waste disposal costs. Some sources suggest that constructed wetlands, for the storm and/or waste water they treat are relatively inexpensive, with the costs of a constructed wetland intended to serve a cluster of houses similar to installing a conventional septic system. AGENDA ITEM #4.1 Wetlands may be highly valued by homeowners, and can therefore be serve as centerpieces to developments and recreational areas. 16 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Site - Constructed wetlands can be applied to most development situations where sufficient base flow is available to maintain water elevations. To maintain a constant water level, it is often necessary to have a reliable dry-weather base flow source or groundwater supply. Soils - It is difficult to establish wetlands at sites with sandy soils or other soils with high infiltration rates. A careful review of local climate and water table conditions should be conducted before choosing this BMP. Climate - Constructed wetlands can be adapted for most regions of the country that are not excessively arid. Constructed wetlands have been effective in treating wastewater as far north as the N.W.T. and the Yukon. Thermal Pollution - The standing water in constructed wetlands may contribute to thermal pollution and contribute to downstream warming. This may preclude the use of this BMP in areas where sensitive aquatic species live. Safety - Both natural and constructed ponds are attractive play areas for children. A shallow "safety bench" around the edge of a wetland and/or dense vegetative growth around the perimeter to limit access may ease some safety concerns in urban areas. Maintenance - Constructed wetlands have an establishment period during which they require regular inspection to monitor hydrologic conditions and ensure aquatic, shoreline, and upland plants are surviving. Wetland operators may need to control nuisance insects, odours, and algae. Example Reviewed: McBride, British Columbia Reed Beds System Septage, the solids accumulated in septic tanks, has traditionally been applied to agricultural land without treatment. However, septage is increasingly being regulated as a biosolid, requiring treatment. Wastewater treatment plants in small communities often do not have the capacity to accept septage, therefore alternatives are required. Reed bed filters are simple technologies which have been used extensively in Europe for sludge dewatering [1]. Reed bed filters are similar in design to conventional sand drying beds only planted with common reeds (Phragmites) and the dewatered solids are left to accumulate in the bed over a period of 7-10 years, greatly reducing operating costs. The plants play two important roles: firstly, the growing rhizomes and movement of the stems in the wind break apart the accumulating sludge layer and permit continuous filter drainage, and secondly, plant evapotranspiration increases sludge dewatering. Biogas Plant System Utilizes Anaerobic Digestion – best for pumpable slurries like manure, wastewater and pulped food scraps that are less than 20% solids content. Materials are blended, mixed with heated water and innoculum to kick-start the digestion process and pumped into the chamber(s) where digestion and biogas production Page 60 of 131 occur. After digestion the solids are separated from the liquids and either composted or pelletized for land application. The liquids are processed through a wastewater treatment system. Many low solids anaerobic digestion facilities are successfully operating around the world, commonly at municipal wastewater treatment plants and dairy farms. AGENDA ITEM #4.1 The waste to energy process starts with the existing biogas host. The gas supply is sent through the flare station to manage gas destruction and utilization. The biogas then enters a low pressure biogas storage to optimize outputs capacities. A gas conditioner cleans gas of contaminates, then brings gas to operating 17 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse temperature and pressure, to regulate gas flow. This flow is combusted through our modular gensets for electricity sales or compress and use it as transportation fuel. Waste heat is recovered for processing. Example Reviewed: Nanaimo British Columbia Containerized Wastewater Treatment Systems Newterra is a global technology leader in sustainable treatment solutions for sewage and greywater. They design, manufacture, service and support robust Membrane Bioreactor (MBR) systems that feature our innovative, self-cleaning MicroClear™ membranes. Their MBRs treating sewage water to exceptionally high standards in decentralized municipal, commercial and industrial applications around the world. Ecolibra is also a containerized system that brings wastewater to near potable state using environmentally friendly technology. Both Technology brochures are included in the supplementary information included with this project. Supplemental Information Specific References – to accompany Plan Outline Nak’azdli Whut’en Letter of Support – Dated April 9, 2015. This letter states Nak’azdli Whut’en support and their intent to partner with the District of Fort St. James to Complete the Product from Wast – A wastewater Reclamation Feasibility Study and Design. The letter is signed by Nicholette Prince, Chief Operating Officer on behalf of Nak’azdli Whut’en. Consultant Letter and Class D Estimate from Opus DaytonKnight Consultants Ltd. Dated March 25, 2015 – This letter provides a cost quote for the scope of work required to be contracted out to consultants to complete the feasibility study and the engineered design work required to complete the project. Community Protocol Agreement for Cooperation and Communication between Nak’azdli Band Council and the District of Fort St. James – this document is the foundation of the terms of reference for the entire project. It outlines the commitments of both Nak’azdli Band Council and the District of Fort St. James District of Fort St. James Official Community Plan, 2010 – The entire document gives an overview of the development of Fort St. James specific sections that pertain to this project include: 4.3 Environment Policies pg. 22 Page 61 of 131 i. It is the policy of Council to ensure all operations, planning processes, initiatives and decision making include consideration towards moving the District of Fort St. James’ per capita greenhouse gas emission levels toward the following targes: 33% below 2007 levels by 2020 and 80% below 2007 levels by 2050 pg. 22 AGENDA ITEM #4.1 11.1 – 11.3 Utilities pp 56-58 18 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse 11.2 Objectives d. It is the objective of Council to seek out applicable grant opportunities to upgrade the District’s infrastructure e. It is the objective of Council to install, when required, additional capacity in the community water supply system, and the community sanitary sewer system, and to make adequate provisions for the safe disposal of solid wastes. 11.3 Policies a. It is the policy of Council to support the development of municipal water and sanitary sewer systems to service all existing and future residents and businesses within the urban containment boundary. c. It is the policy of Council to communicate with senior government, utility companies and the private sector in order to coordinate development plans with the Official community Plan. h. It is the policy of Council to upgrade and replace sanitary sewers and water lines consistent with its financial capability and to prioritize the required replacements on the basis of age, condition, size of lines , and anticipated future demand for service. District of Fort St. James Annual Municipal Report, December 2013 – This document outlines annual and multi-year goals and actions of the District of Fort St. James. Page 25 refers to goal #9 which states “District of Fort St. James Has Sufficient, Effective and Efficient Municipal Infrastructure and Equipment. Key Strategies include “Approach infrastructure development in a way which is innovative, responsive and enhances the community; and, Meet or exceed provincial and federal standards for drinking water and sewage treatment”. Key Actions state “Continue to seek funding for water and sewer treatment improvements” and specifically regarding the lagoon upgrades, the key action is to “continue to innovate” Climate Action Revenue Incentive Program Public Reporting- Climate Action Survey 2014 – This report identifies actions taken in 2014 and goals for 2015 regarding Climate Action. Under the section Water and Wastewater on page 7 the following goals are itemized complete a Water Conservation plan and “Apply for funding for feasibility Study for wastewater treatment facility upgrade or replacement – Gas Tax Funding.” District of Fort St. James Water Conservation Plan – Winter/Spring 2015 – This plan focuses on Water conservation and efficient use of water resources in Fort St. James. Section 2.11 on page 13 highlights there is potential for the municipality to look at selling effluent water to industrial users. Actions for improving water include “Conduct a feasibility study on repurposing of effluent water.” Page 62 of 131 Master Trails Plan for Fort St. James, 2014 – This plan is included simply because it is the framework by which the trails system development in Fort St. James, Nak’azdli Reserve and the Regional District of Bulkley Nechako. If the decision is made to go with an engineered wetlands system for wastewater treatment, this plan can be integrated into the overall wetlands concept and design as a “product development” component. AGENDA ITEM #4.1 Previous Lagoon Upgrades plans reports and letters, 2000, 2010, 2012 – This series of chronicles the lagoon repair history along with the continued efforts to upgrade the lagoon system. 19 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse Nak’azdli Band Comprehensive Community Plan, 2013 – The comprehensive community plan provides guidance for how community development will take place within Nak’azdli Reserve. Under the Theme Envirnoment Goal #9 on page 20 is to “protect sustain and manage our lands and resources”. Actions include Nak’azdli will complete a land use plan and associated policies related to land and resource protection and management. Under Themes of Governance and Physical on page 22 the goal #19 is to “Improve relations and governance between the Band Council and Keyoh” Key actions include Develop a protocol agreement and success will be measured by “formal agreements and policies in place that improve the governance and decision-making relationship between Nak’azdli and Keyoh. Goal #20 & 21 are to Devel;p and build sustainable, mix-use housing and Promote green building principles and standards. Actions include “incorporate mixed housing options into strategies and plans developed by Nak’azdli and Incorporate building bylaws into Nak’azdli’s policy and procedures.” Success will be measured by “Green building principles and designs are common features in all new housing and infrastructure projects within Nak’azdli Territory. Nak’azdli Band Stewardship Policy (Draft) – This document serves was prepared by Nak’azdli First Nation and lays the framework for consultation and working collaboratively with Nak’azdli on the planning phase of a major infrastructure project. This document is complimentary to the Protocol Agreement on Cooperation and Communications between Nak’azdli Band Council and the District of Fort St. James Council. Other Reference Material Consulted while preparing this project plan 1. Environmental Assessment User Guide updated May 2011. This document will help to develop environmental assessment terms of reference for the project and the community consultation planning process. http://www.eao.gov.bc.ca/pdf/EAO_User_Guide%20Final-Mar2011.pdf 2. Environment Assessment Act as of March 2015 http://www.bclaws.ca/Recon/document/ID/freeside/00_02043_01 3. Asset Management for Sustainable Service Delivery Framework for BC – This Framework establishes a high-level, systematic approach that supports local governments in moving toward service, asset and financial sustainability through an asset management approach. http://www.assetmanagementbc.ca/sustainable-service-delivery/ 4. Asset Management BC Roadmap Project, Asset Management B.C. Roadmap May 2011 – This comprehensive guide outlines the principles and steps for creating a successful asset management plan. https://www.civicinfo.bc.ca/Library/Asset_Management/AM_Roadmap/Guide_for_using_the_Roadmap%20--AMBC--Sept_23_2011.pdf 5. Canadian Biogas Study –Benefits to the Economy, Environment and Energy, November 2013 – This document outlines process for capturing biogas. The case study cited on pg 23 refers specifically to wastewater as a source of renewable energy in the case study “Harvest Power Fraser River in Richmond BC http://www.biogasassociation.ca/bioExp/images/uploads/documents/2013/resources/Canadian_Biogas_Study_Summary.pdf Page 63 of 131 6. PPP Canada Energy-from Waste- Sector Study, September 2014 – This document highlights energy from waste technologies and suggests different financial models for energy projects. It is an excellent resource document to explore not only new and emerging technologies. Some of the technologies can apply to wastewater treatment and be incorporated into wastewater management planning. http://www.p3canada.ca/~/media/english/resources-library/files/revised/ppp_waterwastewater_eng.pdf AGENDA ITEM #4.1 7. PPP Waste/Wastewater Sector Study, January 2013 – This study examines the possibilities of public private partnerships related specifically to water/wastewater management. It is thorough in how it examines opportunities and risks and will serve as an excellent resource to guide the 20 Reports to Receive Product-from-Waste – A Wastewater Reclamation Feasibility Study & Design Project Outline Prepared for the District of Fort St .James, BC Prepared by: Shauna Hesse economic aspects of the wastewater management feasibility. http://www.p3canada.ca/~/media/english/resources- library/files/revised/ppp_waterwastewater_eng.pdf 8. Fist Nations – Municipal Community Infrastructure Partnership Program Service Agreement Toolkit – September 2011. This toolkit is an excellent resource for the governance policies and agreement for both project planning and infrastructure. This document will complement the Protocol Agreement on Cooperation and Communications between Nak’azdli Band Council and the District of Fort St. James http://www.fcm.ca/home/programs/community-infrastructure-partnership-program/program-resources/toolkit.htm 9. Generating Renewable Electricity With Distributed Generation: A Self-Assessment Toolkit for BC First Nations - BC Hydro, June 2013. This document explores opportunities to generate combined heat and power from waste resources. Section 2.1.3 pg. 13 highlights technology that is already used specifically generating biogas from wastewater. The toolkit provides useful checklists when exploring options for renewable electricity. http://www.bchydro.com/content/dam/BCHydro/customer-portal/documents/corporate/independent-power-producers-calls-for-power/customer- based-generation/self-assessment-toolkit-for-bc-first-nations.pdf Page 64 of 131 AGENDA ITEM #4.1 21 AGENDA ITEM #4.1 Emily Colombo FW: Drinking Water Report for Fort St James CWS - 5/20/2015 4 messages District of Fort St. James -----Original Message----- From: Louise Zenk [mailto:[email protected]] Sent: Monday, May 25, 2015 12:09 PM To: [email protected]; [email protected] Subject: Drinking Water Report for Fort St James CWS - 5/20/2015 DRINKING WATER REPORT Facility Name: Fort St James CWS Sample Location: 115 Douglas Avenue, Fort St James BC, V0J 1P0, Chamber Of Commerce Office Date Collected: 20/05/2015 Operator: David Stewart Box 640 Fort St James, BC V0J 1P0 Site ID: MVVE-4SPLLK Lab: BCCDC Sample ID: HTRN-9VKL3B Lab Sample ID: B5WW026704 WATER TEST RESULTS: Total Coliform per 100 mL: Less than 1 E. Coli per 100 mL: Less than 1 Comments: L:LESS THAN FOR FURTHER INFORMATION PLEASE CALL: Greg Tone (250) 565-2150 District of Fort St. James -----Original Message----- From: Louise Zenk [mailto:[email protected]] Sent: Monday, May 25, 2015 12:09 PM Reports to Receive Page 65 of 131 AGENDA ITEM #4.1 To: [email protected]; [email protected] Subject: Drinking Water Report for Fort St James CWS - 5/20/2015 DRINKING WATER REPORT Facility Name: Fort St James CWS Sample Location: Lot 82 West Birch Street, Fort St James BC, V0J 1P0, Wellhouse Tap Date Collected: 20/05/2015 Operator: David Stewart Box 640 Fort St James, BC V0J 1P0 Site ID: MVVE-4SPLLL Lab: BCCDC Sample ID: HTRN-9VKKT5 Lab Sample ID: B5WW026682 [Quoted text hidden] District of Fort St. James -----Original Message----- From: Louise Zenk [mailto:[email protected]] Sent: Monday, May 25, 2015 12:09 PM To: [email protected]; [email protected] Subject: Drinking Water Report for Fort St James CWS - 5/20/2015 DRINKING WATER REPORT Facility Name: Fort St James CWS Sample Location: 121 250 Stuart Drive, Fort St James BC, V0J 1P0, Health Unit Date Collected: 20/05/2015 Operator: David Stewart Box 640 Fort St James, BC V0J 1P0 Site ID: MVVE-4SPLA9 Lab: BCCDC Sample ID: HTRN-9VKKQ8 Lab Sample ID: B5WW026679 [Quoted text hidden] District of Fort St. James -----Original Message----- From: Louise Zenk [mailto:[email protected]] Sent: Monday, May 25, 2015 12:09 PM Reports to Receive Page 66 of 131 AGENDA ITEM #4.1 To: [email protected]; [email protected] Subject: Drinking Water Report for Fort St James CWS - 5/20/2015 DRINKING WATER REPORT Facility Name: Fort St James CWS Sample Location: 477 Stuart Drive, Fort St James BC, V0J 1P0, Municipal Office Date Collected: 20/05/2015 Operator: David Stewart Box 640 Fort St James, BC V0J 1P0 Site ID: MVVE-4SPLLJ Lab: BCCDC Sample ID: HTRN-9VKKPR Lab Sample ID: B5WW026703 [Quoted text hidden] Reports to Receive Page 67 of 131 Correspondence to Receive N3H_.....\w§_44/ _ . 103 M». umla?m 2 L _. ?cw:3:::.< no::Qwn,.o: .Ww:a<.w .5 <5 m§>S« 9.. n9.Ss.€S..§ _<.wk Ma. No ~M Ummnloe ow 10: Mn. Hmhuamum _WOun 0&0 -401“ W». Hm?awwwW0 /\0.u Zuo >55.” 7\—mwv\Cn.Nil AUOE302 W0“ 103 M». .uN=..0m OOu.n.—:.=h~.-m?ux_uO..5n_N3O5 7\_Npo~.:...® Eu?lw. U?wn. 7\~NvxO1N—u_h—005503" /<0 WHO _u_0wm®Q no W030: 315» < J\Or:.m n..C—v\. Page 68 of 131 H.Uv\Onu o7>:wm AGENDA ITEM #5.1 mX0o:E<® Humnwonon. 10: M». Hwnsow O03:-Elmnux ~u0~:.—nwNnmO= ‘§?.R.\¥§§\m V %§ RNQ. mm»v\\.NV \.I§\\«r.M.N.u.\.§.\§§§ WK, ‘Q Nmib ¥\ . \®u\\.\.?$1w\ W: ‘QW§w\ ?g. NW“ U©.WQ.yVN«W4W mm?ammmeow 41%.mnmmm >OOOCZ._. Z0. mx>zo: ZO. >OOOC2._. gum amammzz>z_m Correspondence to Receive _ fiuwuéxxn ._.OH>_. O>U o>m_.m__ H042: O>U oxmocmm 4042- O>U ozmocmmm umyL #04)... cmu95: 404.9... CMUoxmocmmw 404.5. 26: Wozmocmmw momma:mxo:>zom® 4042.. nm=§_ d umuomz. _ 16.3»? _ .zZ..ir« ..mFmm.23 omuom?amEmz?cxm - m ._.O._.D_ucmunxmecmm @ ® WmBomm?ama..§%8mo= _.=m_.x9.32. 3 5m < 69 Page 69 of 131 AGENDA ITEM #5.1 '«(...m.4 Umwmmmmeow .:.a_.§m _ U (r,VmO?OZ. >ooocza ZO. wm>zo: zmu >O0OCZ._. j?m Correspondence to Receive z>_sm ammgmmm.11 §m.____m, X xmo xmo X 30 00.2 ._.O4>—. o>_u n>m: HO._.>_. O>U ozmocmm ._.OH>_. CMU26... . . 4042- cmoozmocmm. M...»:.,.,n..wmax5 a9.>_. n>m: moxmocmm . m . mommmzmxo_._>zmm © m 40._.>_. cmuoms. 3 m 33.. awnnzmccmmM @ o2__§_ n:x__... ® Wm.3wa=& Rams? Bu} ciao: 3. 5m Sean. 3 caosmE5 W58 :32 momamm. I npmz l C252 nov< M...amammw oov< u I 33 mama: @ $3 88 Omz._?>_. .ammo:C252 . Page 70 of 131 AGENDA ITEM #5.1 '1 1, .,,,.,..~» \~., J Correspondence to Receive D _w.~:..wI ?n]: .C?. 1: > 4 _. _ Wm Zwnobq 1; T129 20; owmohc “ ‘ “I _<_mv q.Nc_m 1 —AO<.: AUHOOW 0.10»; \./n—:i.iM2.N: Can... 703: 9.00.! IN@u —~nw:.N.O-.v. .3-Hm-nu-5?.-um >.._.cn::w :5 1..::..n:=: 3.. ~ >m v5: Bum m-—_.Gm.&v\G0 mu< ._.:amo 72: :05; 5-.“ n9..m7_n.: SE. :6 >m1n._:....m_ 72:. Oc.._:._m£o:.m n>_.nu ._..a::u...< no T. _ _Sm..:.:m:u _u..on_:n:c: :5 >m3o:_-:_.m_ _.w:n. Fnma.. 33:: S:25»_n#9.,vn,nm\w_QUo . _n:_n —<=:_m:w~ _$m.__:u >a.=mw! roam. :_ 2: E» nQ a « >9 cu m 053 o. :6 ounce V0 max Ema M5 F9. 09: on Uu:u_mm m. <_n.o._m mo (E2 mm» 4m. E. R muoummgmoa < Kevin Crook Thank you for your time on Wednesday afternoon. Sagar Saxena Good afternoon, Mr. Macdougall. It was a pleasure to meet you and Kevin. It was really good to hear that Fort St. James is moving forward towards putting a Bio energy facility. There is a lot of interest around the region regarding the Bio energy and its implementation. At UNBC, we have well known expertise who can provide support towards the implementation of the process and can also help you with a lot of information. Our experts have provided support to “Hazelton” ( sorry I said Valmont the other day) with their Bioenergy facility as well. We also have a Bio Energy pant at our campus which provides the energy to the campus and other buildings at UNBC. We are creating a Bio Economy group here at UNBC which will provide support to the initiatives like yours and Hazelton. Please let me know if you have any requirement from UNBC( regarding the Bio energy Facility) and how we can be of any support. Note: we don’t have expertise to build the facility but we can help you with the implementation( pre and post) process associated with the facility. Kind Regards Sagar Saxena, M.B.A. Research Project Officer- Marketing, Partnership and New Initiatives University of Northern British Columbia Email: [email protected] Phone: (250) 960-5736 Cell: 778 349-5523 Correspondence to Receive Page 72 of 131 AGENDA ITEM #5.1 Correspondence to Receive Page 73 of 131 AGENDA ITEM #5.1 Emily Colombo FW: Hello from the Human Early Learning Partnership. Please read our email below for news and information about HELP 1 message Gretchen Vogelsang see below – section regarding Well Ahead – application to be pilot district. FSJSS sees this as being a, potentially, powerful resource to continue to meet our student need and develop our community – click on the link and check it out. I’d value your thoughts. We will apply for pilot district consideration by early next week, so even though I know how very busy you are, time is of the essence. Thanks Gretchen PS – I have also included the HELP BC link that will show you how Fort St. James is categorized on the vulnerability scale they have been using to track school districts and areas over the last decade. Some interesting information upon which to build strong systems for kids http://earlylearning.ubc.ca/maps/edi/nh/sd91/ From: Kerri Dyck Sent: Thursday, May 28, 2015 3:38 PM To: Lenore Aspell; Holly Nikiforuk; Chantal Phillips; Kari Ephrom; Paula Van Tine; Michelle MillerGauthier; Lauretta Hunter; Judith Friesen; Gretchen Vogelsang; Kristin Stearns; Stacie L. Gray; John Bennison; Cathy Eggleton; Claire McKay; Andrew Goran; Ashley Posnikoff; Barb Zang; Beverly Elo; Candace Lawrence; Caroline Deane; Catherine Tassie; Cathy Wickes; Cherilyn Sandback; Craig Little; Crystal Musfelt; Dave Lawrence; Denise Dowswell; Dylan Watt; Heide Heiman; Heidi Grant; Jenn McCord; Jeremy Gooding; Jill French; JoAnne Leon; Kathy Green; Leal Baumann; Lisa Chaisson; Lorinda Ottesen; Monica Sillje; Naomi Stainton; Nick Ferguson; Patty Bursey; Paul Woolnough; Sam MacKinlay; Shelley Van Erp; Sheri Klassen; Susie Blattner; Terri Daniel; Tina Giesbrecht; Vicki Pederson; Winifred Comeau Subject: Hello from the Human Early Learning Partnership. Please read our email below for news and information about HELP Correspondence to Receive Page 74 of 131 AGENDA ITEM #5.1 HELP Newsletter June 2015 View this email in your browser HELP is hiring! Learn more.... Register today! MDI Reports 2015: Insights & Information Webinar June 3 HELP is excited to announce that the latest Middle Years Development Instrument (MDI) reports are now available. This year’s reports include exciting new changes that will offer increased value and new insights. A webinar has been scheduled for June 3 from (3:304:15pm) to discuss the improvements made to this year’s reports and to offer some time and space for a question and answer period. HELP’s own Dr. Kimberly SchonertReichl and Jennifer Fox will walk you through the changes and offer valuable insight into how you can move to action with your MDI results. This webinar is an excellent Correspondence to Receive Page 75 of 131 AGENDA ITEM #5.1 opportunity to ask questions and learn from others. Please register here. Reminder! HELP Roadshow 2015 Evaluations Thank you to everyone who attended the HELP 2015 Roadshow. Our stops in Prince Rupert, Terrace, Prince George and the Okanagan were a great success. We value your feedback. If you attended a Roadshow presentation, and have not already done so, please fill out our event evaluation form. The data gathered from these evaluations helps us plan future events, including our annual Fall Expo and future Roadshows. Evaluation Forms. OPPORTUNITIES HELP is Hiring MDI Project Manager HELP is seeking a parttime (50%) MDI Project Manager. The incumbent will provide leadership in expanding the breadth of the MDI (Middle Years Development Instrument) and manage the key deliverables of a scaleout project of the MDI in a number of pilot sites in Canada. The MDI is a standardized research tool for assessing social and emotional wellbeing in the middle years. It is designed to capture children’s voices about their experiences and wellbeing at age 9 and then at 12. HELP’s vision is to expand the project beyond BC by building a series of demonstration sites in regions across Canada that gather high quality data at key developmental stages in childhood and use these data to drive action. The incumbent will responsible for all aspects of the scaleout project. For further information and to apply, please visit UBC Job Careers page. Correspondence to Receive Page 76 of 131 AGENDA ITEM #5.1 Call for Expressions of Interest: Pilot BC Districts wanted for WellAhead The J.W. McConnell Family Foundation has announced a new initiative to support child and youth wellbeing in the K12 school setting. WellAhead is not a new program or organization – it is a process that brings together people from multiple perspectives to collectively advance integrated approaches to socialemotional wellbeing in schools. WellAhead is seeking districts in BC that have a passion at the board, school and community level to advance students’ socialemotional wellbeing. Ideal pilot districts will be interested in learning about what strategies are most effective and why, and using this to inform their work. For more information and an Expression of Interest Template, click here. EVENTS Save the Date! HELP’s Fall Expo 2015 HELP's Fall Expo 2015 will take place on Wednesday, November 4. We continue to finalize program and registration information for our annual flagship event. Please watch our blog, Twitter, Facebook and newsletter for updates, highlights and registration announcements. HeartMind 2015 registration is now available! HeartMind 2015 will take place October 2nd and 3rd in Vancouver, Canada at the Parkview Terrace rooms "under the Correspondence to Receive Page 77 of 131 AGENDA ITEM #5.1 sails" of the iconic Vancouver Trade and Convention Centre. The conference will be moderated by acclaimed journalist and Heart Mind expert, Maria LeRose, and feature a keynote address by world renowned systems scientist, Dr. Peter Senge of MIT. There will also be Big Conversations, Small Group sessions, handson workshops, networking events and a science panel. This year's HeartMind will explore the theme of human connection, and how we raise and teach our children in the context of a rapidly changing digital world. Register today! The Early Years Conference 2016 January 2830, 2016 The Hyatt Regency, Vancouver, British Columbia The Early Years Conference celebrates 20 years of innovative professional development with the 10th conference in Canada for early childhood development and family support. The 2016 conference will continue to lead the field to improve skill development, practice and systems. Over the last 20 years there has been an explosion in research in areas of child development, child welfare, infant mental health, and family support. The conference has evolved from national to international participation. Share your knowledge! The call for abstracts is open until May 31, 2015. Register today! Families in Canada Conference 2015 June 10 and 11, 2015 Ottawa Marriott Hotel, Ottawa, Ontario The Vanier Institute of the Family is hosting the Families in Canada Conference 2015. This event will be a unique and exciting opportunity to engage in catalytic conversations with Canadian leaders from diverse professions, disciplines and backgrounds who will bring their unique perspective to important discussions about the issues and experiences faced by families today. Register today. PUBLICATION SPOTLIGHT Although an association has been shown between neglect in Correspondence to Receive Page 78 of 131 AGENDA ITEM #5.1 early life and brain development, early intervention such as entry into a highquality family environment can help promote normative brain development among vulnerable children. Read Dr. Tom Boyce’s latest publication. Dr. Tim Oberlander et al. report that prenatal exposure to a specific type of antidepressant medication and maternal mood had distinct effects on child behavior at 3 years of age...read more. How do babies feel pain and how can pain be measured by functional imaging? Dr. Ruth Grunau, with Dr. Manon Ranger, report on this. What do you need? How can HELP help? We are always interested in hearing from you and learning more about how we can help you in your work and outreach. Do you need a particular resource? Is there a particular topic you and/or your clients need more information about? Do you have an idea for how we can better communicate information and research? Let us know. @HELP_UBC Follow HELP on Twitter for up to the minute news & information @HELP_UBC is the best place to find up to the minute news and information about HELP, our events and our program of research. We are also connected to likeminded followers including community partners, ECD advocates and local, Correspondence to Receive Page 79 of 131 AGENDA ITEM #5.1 national and international researchers and faculty. Follow @HELP_UBC today and join the conversation. Photo Credits (top down): Kindergarten Scout by Mats Eriksson Flickr CC Attribution Robson Square by Marcin Chady Flickr CC Attribution All other photos are property of HELP or purchased through istockphoto. HELP_UBC 976 followers 1,048 tweets following 431 people follow Copyright © 2015 Human Early Learning Partnership You are receiving this email because you have opted to receive emails from HELP by either signing up online, at events or through HELP staff. Please review the protection of privacy statement below. If you no longer wish to receive HELP email communications please unsubscribe by clicking the link at the bottom of the email. Protection of Privacy Please note that HELP adheres to Canadian AntiSpam Law (CASL), which requires us to obtain consent before sending Commercial Electronic Messages to our mailing list. In accordance with Section 38 and 39 of the Freedom of Information and Protection of Privacy Act (FIPPA), the information on this form is necessary to the proper administration of a lawfully authorized activity. By filling out this form you are providing the Human Early Learning Partnership (HELP) with your preferred valid email address which will be used to sign you up to HELP’s mailing list. Your email address will be provided to a third party, MailChimp, which will send the newsletter to you on behalf of HELP. MailChimp will store your email address on its server, located in the United States. If you have questions about the collection, use and disclosure of this information by HELP please contact the Knowledge Translation Coordinator, Amy Mullis. For your convenience, here are the links to MailChimp's privacy policy and its Safe Harbor Company Profile. MailChimp Privacy Policy http://mailchimp.com/legal/privacy/ MailChimp's Safe Harbor Company Profile http://export.gov/safeharbor/ Our mailing address is: Human Early Learning Partnership 4402206 East Mall Correspondence to Receive Page 80 of 131 AGENDA ITEM #5.1 Vancouver, BC V6T 1Z3 Canada Add us to your address book unsubscribe from this list update subscription preferences Forward this email to a friend Correspondence to Receive Page 81 of 131 AGENDA ITEM #6.1 Date: June 4, 2015 Memo to: Kevin Crook, Chief Administrative Officer From: Rachelle Willick, Director of Finance Subject: 2015 Financial Plan Amendment RECOMMENDATION That Council adopt “2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015,” as amended. REPORT Purpose To provide details and information regarding the required financial plan amendment for the 2015 fiscal year. Background Community Charter section 173(1)(b) requires Council to “amend the financial plan to include the expenditure and the funding source” in the case of any expenditure which was not contemplated in the financial plan for that year. Details To amend the 2015 budget to reduce capital expenditures as well as transfers to replacement reserves to budget a surplus to cover past expenditures. To adjust revenues to actual thus changing the expenditures to reflect the revenue adjustments. Council gave first three readings to this bylaw on May 27, 2015. Some of the numbers on Schedule X have been corrected since that time. FINANCIAL/PROGRAM IMPLICATIONS Please see attached spreadsheet RELATIONSHIP TO THE OFFICIAL COMMUNITY PLAN/STRATEGIC PLAN n/a 2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015 Page 82 of 131 AGENDA ITEM #6.1 Respectfully submitted, Rachelle Willick Director of Finance Approved by: Kevin Crook Chief Administrative Officer 2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015 Page 83 of 131 AGENDA ITEM #6.1 DISTRICT OF FORT ST. JAMES 2015 FINANCIAL PLAN BYLAW AMENDMENT BYLAW NO. 950, 2015 A bylaw to amend District of Fort St. James “Financial Plan Bylaw No. 948, 2015.” The Council of the District of Fort St. James enacts as follows: 1. This Bylaw shall be cited for all purposes as “2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015”. 2. District of Fort St. James “Financial Plan Bylaw No. 948, 2015” is amended as follows: a) Schedule “A” is replaced by the attached Schedule “A”. b) Schedule “D” is replaced by the attached Schedule “D”. c) Schedule “E” is replaced by the attached Schedule “E”. READ A FIRST, SECOND AND THIRD TIME THIS 27th DAY OF MAY 2015. ADOPTED THIS DAY OF 2015. Rob MacDougall, Mayor Kevin Crook, Chief Administrative Officer Certified a true copy of “2014 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015”. Kevin Crook, Chief Administrative Officer 2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015 Page 84 of 131 AGENDA ITEM #6.1 DISTRICT OF FORT ST. JAMES FINANCIAL PLAN BYLAW NO. 950, 2015 (Amendment 1) Appendix "A" - General Fund REVENUES 2015 2016 2017 2018 2019 Property Tax Municipal 1,580,621 1,611,910 1,644,148 1,677,031 1,710,572 Grants In Lieu of Tax 213,196 217,460 221,809 226,245 230,770 Fees/Sale of Services Protective Services 275,675 281,189 286,812 292,549 298,399 Sanitation Services 134,600 137,292 140,038 142,839 145,695 Recreation Services 82,140 83,783 85,458 87,168 88,911 Licences and Permits 109,450 111,639 113,872 116,149 118,472 Rentals and Leases 37,002 57,000 57,000 57,000 57,000 Interest and Penalties 32,100 32,742 33,397 34,065 34,746 Other Fees and Charges 23,950 24,429 24,918 25,416 25,924 Other Revenue 0 Community Forest Revenue 449,000 400,000 400,000 400,000 400,000 Grants from Other Governments 462,833 272,803 278,259 283,824 289,501 Internal Transfers 182,500 182,500 182,500 182,500 182,500 Collected for Other Government 1,103,241 1,125,306 1,147,812 1,170,768 1,194,183 Other Grants and Donations 151,200 97,200 107,200 97,200 107,200 Total General Revenues $ 4,837,508 $ 4,635,252 $ 4,723,223 $ 4,792,753 $ 4,883,874 EXPENDITURES 2015 2016 2017 2018 2019 Municipal Services General Government 1,000,173 1,009,976 1,030,176 1,050,779 1,071,795 Protective Services 510,156 520,359 530,766 541,382 552,209 Public Works 797,902 813,860 830,137 846,740 863,675 Sanitation 109,500 111,690 113,924 116,202 118,526 Parks and Recreation 437,933 446,692 455,625 464,738 474,033 Library 150,009 153,009 156,069 159,191 162,375 Other 8,000 8,160 8,323 8,490 8,659 Other Gov't Remittances 1,118,241 1,125,306 1,147,812 1,170,768 1,194,184 Transfers to Reserve Funds 425,579 287,580 294,412 305,750 331,692 Transfer to Capital Fund 148,000 0 0 0 0 Debt servicing Principal 113,699 138,616 137,910 112,470 91,969 Interest 18,316 20,004 18,068 16,243 14,758 Total General Expenditures $ 4,837,508 $ 4,635,252 $ 4,723,223 $ 4,792,753 $ 4,883,874 2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015 Page 85 of 131 AGENDA ITEM #6.1 DISTRICT OF FORT ST. JAMES FINANCIAL PLAN BYLAW NO. 950, 2015 (Amendment 1) Appendix "D" - Capital Expenditure Plan CAPITAL REVENUES 2015 2016 2017 2018 2019 Reserve Funds 244,700 96,250 243,300 0 0 Surplus 88,270 127,000 25,000 25,000 25,000 Operating 210,000 77,000 10,200 76,250 57,250 Debt 215,000 65,000 150,000 0 0 Grants 137,747 333,000 280,000 52,000 69,750 Other Funds 11,500 44,750 102,500 23,750 5,000 Total $ 907,217 $ 743,000 $ 811,000 $ 177,000 $ 157,000 CAPITAL EXPENDITURES 2015 2016 2017 2018 2019 General Fund General Government 28,200 28,000 12,000 8,000 8,000 Library 10,000 0 0 0 0 Protection 20,000 85,000 225,000 25,000 0 Public Works 325,000 205,000 99,000 119,000 124,000 Parks & Recreation 435,747 65,000 250,000 0 0 818,947 383,000 586,000 152,000 132,000 Water Fund Water Supply 18,000 0 0 0 0 Water Lines 25,000 350,000 15,000 15,000 15,000 Water Treatment 0 0 0 0 0 43,000 350,000 15,000 15,000 15,000 Sewer Fund Lift Stations 30,270 0 0 0 0 Collection and Disposal 15,000 0 200,000 0 0 Lagoon 0 10,000 10,000 10,000 10,000 45,270 10,000 210,000 10,000 10,000 Total $ 907,217 $ 743,000 $ 811,000 $ 177,000 $ 157,000 2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015 Page 86 of 131 AGENDA ITEM #6.1 DISTRICT OF FORT ST. JAMES FINANCIAL PLAN BYLAW NO. 950, 2015 (Amendment 1) Appendix "E" - Reserve Funds REVENUES 2015 2016 2017 2018 2019 Transfers from Funds General Fund 425,579 397,170 405,114 413,216 421,480 Other Funds 88,270 0 0 0 0 Other Revenue 0 0 0 0 0 Interest 0 0 0 0 0 $ 513,849 $ 397,170 $ 405,114 $ 413,216 $ 421,480 EXPENDITURES 2015 2016 2017 2018 2019 Transfers to Funds To General Fund 0 0 0 0 0 To Capital 332,970 188,050 151,500 0 0 To Surplus 0 0 0 0 0 $ 332,970 $ 188,050 $ 151,500 $ - $ - 2015 Financial Plan Bylaw Amendment, Bylaw No. 950, 2015 Page 87 of 131 AGENDA ITEM #7.2 Emily Colombo Requests from the Fort St. James Firefighters' Association 2 messages [email protected] Hi, Kevin and Emily. At last night's Firefighters' Association meeting a couple questions were asked that I said I would bring forward on their behalf. 1) The members are wondering if the District would consider obtaining a corporate pass for the MXV Gym that members could use, much like the ski passes that are purchased yearly. 2) . Thanks for your help. Brenda Gouglas Kevin Crook Hi Brenda, Thanks for bringing this forward. Item 1 should be discussed by Council. I think it is a nice idea, perhaps for other staff as well. Item 2. There are several bench spots available at Spirit Square, possibly other places. They can provide the text desired and preferred location to me. Cost is $500 for a bench plaque. If they have other suggestions for locations (i.e., not benches), they will be considered, and cost will be actual cost of the plaque and installation. Kevin Kevin Crook, Chief Administrative Officer District of Fort St. James 477 Stuart Drive West / PO Box 640 Fort St. James, BC V0J 1P0 Phone 2509968233 Fire Association Request Sponsored MXV passes Page 88 of 131 AGENDA ITEM #7.2 Fax 2509962248 www.fortstjames.ca Twitter @DFSJames Facebook: District of Fort St. James [Quoted text hidden] Fire Association Request Sponsored MXV passes Page 89 of 131 AGENDA ITEM #7.3 May 27, 2015 Dear Mayors and Regional District Chairs: As we prepare for the upcoming 2015 UBCM Convention in Vancouver this September, I wanted to let you know that my caucus colleagues and I are once again looking forward to listening to the discussions around the issues and initiatives that affect British Columbia’s communities and the people who live there. Our work depends on your input and your insight, and my colleagues and I will be there to listen and to learn about your priorities. The theme this year, Excellence in Action, is a wonderful way to recognize the successful track we have worked on together to build our province, to highlight our strengths and to lead the way to securing a future for British Columbians today and for many years to come. If you would like to request a meeting with me or a Cabinet Minister on a specific issue during this year’s convention, the online registration form at https://UBCMreg.gov.bc.ca will go live on June 15th. The invitation code is MeetingRequest2015 and it is case sensitive. It’ll be great to see you at the UBCM Convention. If you have any questions, please contact my UBCM Meeting Request Coordinator, Tim Wong, via his email address which is: [email protected] or by phone at 604-775-1600. Sincerely, Christy Clark Premier Information Items and Calendar of Events Page 90 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 91 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 92 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 93 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 94 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 95 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 96 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 97 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 98 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 99 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 100 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 101 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 102 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 103 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 104 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 105 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 106 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 107 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 108 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 109 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 110 of 131 AGENDA ITEM #7.3 Information Items and Calendar of Events Page 111 of 131 AGENDA ITEM #7.3 June 1, 2015 TransCanada Corporation 450 – 1st Street S.W. Calgary, AB, Canada T2P 5H1 www.transcanada.com/ Hello, Since early 2013, Prince Rupert Gas Transmission (PRGT) has been engaging with our neighbours, communities and Aboriginal groups about our project. Last November, we received approval from the BC Environmental Assessment Office and recently received the first of a number of BC Oil and Gas Commission (OGC) approvals. We anticipate receiving the balance of these OGC permits in June. In order to proceed with the first construction activities (preparing construction camps and ancillary sites) PRGT will require the approval of our customer Pacific NorthWest LNG. This early construction work could begin as early as July 1st. Should we not receive remaining permits, and approval to proceed by our customer, this early construction work would not begin at this time. Major mechanical construction of PRGT will proceed only after we receive a positive Final Investment Decision from our customer later this year. The initial construction activity will be limited to site clearing and preparing construction camp sites, clearing the related sites for stockpiling construction material, and upgrading roads along the route. It is expected that the effect on land and local communities will be minimal as most of the camps will be built on already disturbed land, and any new areas required will be very small. The establishment of these camps as early as possible is one of the most effective ways of limiting impact on local communities, as it allows our workers to be housed in self-contained camps with their own services. PRGT and our construction contractors will be engaging with local businesses and service providers about the various job and business opportunities that will be made available throughout the course of construction of PRGT. Further information on this engagement will be provided in the coming weeks. We are committed to engaging with communities and will be sharing information and working with communities to identify and manage issues through regular engagement activities. Please don’t hesitate to contact us should you have any questions or concerns. Email: [email protected] Toll Free: 1.855.253.0099 (Toll-free) Sincerely, John Dunn Vice President – Prince Rupert Gas Transmission TransCanada Information Items and Calendar of Events Page 112 of 131 AGENDA ITEM #7.3 PRGT Project Activity Update #24 May – June 2015 Information Items and Calendar of Events Page 113 of 131 AGENDA ITEM #7.3 PRGT Project Activity Update #24 About the Project The proposed Prince Rupert Gas Pink Mountain 37 Transmission (PRGT) Project is an Wonowon Proposed North approximately 900 kilometre natural gas Montney Mainline pipeline to be routed from north of Hudson’s Fort St. John Hope B.C. to the proposed Pacific NorthWest ALASKA Stewart Taylor Prince Rupert Gas Transmission Hudson’s LNG export facility on Lelu Island within Hope Cranberry Junction the District of Port Edward. Upon receiving Chetwynd Dawson Creek 37 97 BRITISH COLUMBIA all approvals, PRGT will be constructed and Hazelton Mackenzie operated with safety and environmental New Hazelton 29 Tumbler Ridge stewardship as top priorities. Granisle ALBERTA 16 Smithers Telkwa 16 Once it’s operating, the project will generate Terrace Fort St. James an estimated $25 million each year in Prince Rupert 37 Houston Port Edward property taxes. This revenue will help support Kitimat Burns Lake school and hospital districts, emergency Fraser Lake Vanderhoof Prince George services, recreation services, recycling Prince Rupert Gas Transmisson Other 16 Prince Rupert Gas Transmission (PRGT) Proposed Route Proposed Pacific NorthWest LNG Export Facility (3rd party) programs and other local programs vital to Initial Build Compressor Station TransCanada’s NOVA Gas Transmission Ltd. (NGTL) Existing System PRGT ONLY Potential Future Compressor Station Proposed North Montney Mainline Project 97 Highways sustaining strong communities. Cities and Towns Project Updates PRGT continues to progress project development activities, including benefits in advance of major construction activities. Please visit our website community and First Nations engagement, in preparation for the for more information on local contracting opportunities at: http://www. commencement of pipeline construction activities. The start of this princerupertgas.com/jobsandbenefits/contracting-and-jobs/. construction activity is dependent on PRGT’s receipt of all required permits and approvals (including Temporary Use Permits related to some camp and Regulatory Update auxiliary sites which are granted by Regional Districts and Municipalities, At the beginning of May, PRGT was awarded the first two construction and outstanding OGC permits),and is aligned with Pacific NorthWest permits for the Project from the BC Oil and Gas Commission (BC OGC). LNG’s (PNW LNG) federal regulatory approvals. The start date of this initial The permits include approximately 70 conditions related to notification construction activity is also dependent on PNW LNG making a positive and reporting, heritage conservation, First Nations, land clearing, wildlife, commercial decision to proceed. terrain stability, stream crossings, and engineering. These permits represent Once these approvals have been granted, PRGT will begin site preparation approval for construction work from the northeastern end of the route at camp locations and other ancillary sites. Following this initial construction (20km northwest of Hudson’s Hope) to roughly 50km north of Fort St James. activity, right-of-way clearing would begin with commencement of pipeline In total, TransCanada has applied for 11 pipeline and facilities permits from construction activities shortly thereafter. the BC OGC and anticipates a decision on the remaining permits in the To advance the Project, PRGT will be bringing on construction contractors coming weeks. shortly to plan and prepare for construction. PRGT and our prime contractors will continue engaging directly with communities, First Nations and local businesses along the route to share information about opportunities and 2 PRGT Project Activity Update May – June 2015 Information Items and Calendar of Events Page 114 of 131 AGENDA ITEM #7.3 PRGT Project Activity Update #24 Project Agreements management among many others. We have been engaging with the community on many of these plans and continue to work with Over the last two years, PRGT has engaged with First Nations along Aboriginal groups and affected stakeholders to incorporate their input our route about anticipated benefits. To date, we have signed Project into plan development. Agreements with five First Nations. Pipeline Project Agreements are part of a comprehensive approach to working with First Nations on Socio Economic Effects Management Plan LNG opportunities, including developing skills training and involving First Nations in developing business opportunities. Additionally, these PRGT will soon be engaging First Nations, Nisga’a Nation, local agreements will provide financial and other benefits related to the governments and service providers to review and elicit feedback on pipeline project, ensuring benefits from the Project can be fully realized. PRGT’s Socio Economic Effects Management Plan (SEEMP), which is a condition of our EAC. This plan will describe how PRGT will be monitoring Field Work and reporting on our efforts to manage effects and will outline how PRGT will address concerns from First Nations, Nisga’a Nation, local Geotechnical work to evaluate river crossings has begun and is governments and service providers throughout the course of construction. expected to continue throughout the month. The Timber Management The SEEMP must be approved by the BC Environmental Assessment field program has wrapped up for now, and will continue upon approval Office (BC EAO) prior to time of highest impact to infrastructure and of all construction work. Additional details on this work will be provided services (ie. prior to construction camps being occupied with the larger as it becomes available. workforce for the purposes of mechanical construction). The SEEMP will Environmental Management Plans govern how we report and engage on our efforts to reduce and monitor effects of our project throughout the course of mechanical construction. Over the past several months, PRGT has been developing a series of Upcoming engagement on the SEEMP development will include management plans in accordance with the commitments made in circulating an early draft in the coming weeks, and meeting with PRGT’s Environmental Assessment Certificate (EAC) and the Conditions interested stakeholders and Aboriginal groups throughout the attached to the EAC. These plans, designed to manage potential effects development of the draft until the SEEMP is finalized. PRGT will also identified in the Environmental Assessment (EA), address various topics continue providing project updates as construction planning evolves. related to traffic and access, socio-economic effects, and environmental 3 PRGT Project Activity Update May – June 2015 Information Items and Calendar of Events Page 115 of 131 AGENDA ITEM #7.3 PRGT Project Activity Update #24 In the Community May 12 – 13: North Peace Economic Development Commission: May 28: Prince George Breakfast Club 2015 Sparks Women’s Leadership Conference • Dave Kmet, Regional Manager Prince George and LNG Land, will • TransCanada is proud to be a sponsor of this year’s event in Fort be speaking at the Prince George Breakfast Club. St. John that will bring over 200 women in the region together. May 29: Northwest Community College Golf Tournament and The two-day conference will help attendees improve their skills Student Bursary Fundraiser in networking, communications, and leadership. • Members from PRGT will be kicking off the golf season at the May 23: 4th Annual Charity Golf Scramble Skeena Valley Golf Club in Terrace. Contact [email protected] • PRGT looks forward to golfing in this year’s Charity Golf for more information! Scramble in Prince Rupert. Proceeds from the 2015 event will go May 30: Northern BC Safety Conference towards the Prince Rupert and District Hospice Society and the • The 1st Annual Northern BC Safety Conference will be taking Prince Rupert Marine Rescue Society. place in Prince George at the CN Centre. We’re excited to May 24 – 26: BC Chamber of Commerce AGM and Conference sponsor this event and encourage you come check it out! • We hope to see you at this year’s BC Chamber of Commerce AGM and Conference, held at the Prince George Civic Centre. Look for representatives from TransCanada to be speaking at the breakfast on Tuesday morning. Skills Training and Education Think Big Career Fair On May 13, representatives from TransCanada participated in the Think Big Career Fair, put on by Nak’azdli Band and held at the Fort St James Secondary. This important event drew around 300 people and many interesting booths, helping attendees to connect with potential employers and various educational institutions. Thank you to all who stopped by! Breanne Whyte, PRGT Aboriginal Liaison, and Sadie Donovan, Coastal GasLink Aboriginal Liaison, attend the Think Big Career and Education Fair 4 PRGT Project Activity Update May – June 2015 Information Items and Calendar of Events Page 116 of 131 AGENDA ITEM #7.3 PRGT Project Activity Update #24 Investing in the Community Chetwynd Medical Clinic and Wellness Centre In March, members from TransCanada’s BC Natural Gas projects announced a donation of $100,000 for the new Chetwynd Medical Clinic and Wellness Centre. An event was held with Mayor Nichols and representatives from Council, Northern Health, and the media to tour the new facilities prior to the official opening. The project is now complete and we were honored to attend the celebration on May 14. At full operations, the medical clinic portion will house medical offices and exam rooms, while the community wellness area will provide health education, group learning, and out-service support. Mayor and Council, along with representatives from TransCanada, celebrate TransCanada’s contribution to the Chetwynd Medical Clinic and Wellness Centre TransCanada believes this holistic facility will be a strong asset to the community and region, and we’re happy to be a part of promoting care and healthy living in northern communities. North Central Local Government Association AGM and Conference PRGT was pleased to participate in this year’s North Central Local Government Association (NCLGA) AGM and Conference in Prince George. Leaders from governments, First Nations, and industries across Northern BC converged on the Prince George Civic Centre to network, discuss policies, and debate resolutions specific to regional issues affecting residents of the north. Topics ranged from mental health and addictions support to land use planning to industry readiness. In addition to the regular conference activities, representatives Representatives from TransCanada’s BC Natural Gas projects attend the trade from PRGT, Progress Energy, and Pacific NorthWest LNG hosted a show at the North Central Local Government Association AGM and Conference breakfast with municipal leaders from across the route to provide project updates. We appreciated the opportunity to gather many of our stakeholders in one room and field questions spanning from the beginning of the production lifecycle to the end. Thanks to the organizers for a wonderful conference! Rebecca McElhoes, Community Relations Manager, PRGT, Steve Dunk, Manager, Environment & Regulatory, Progress Energy, and Derek Baker, Community Relations Advisor, Pacific NorthWest LNG, answer questions from attendees at the project update breakfast during NCLGA. Toll free phone number 1.855.253.0099 Email: [email protected] www.princerupertgas.com Rebecca McElhoes, Community Relations Manager 5 PRGT Project Activity Update May – June 2015 Information Items and Calendar of Events Page 117 of 131 AGENDA ITEM #7.3 Spring/Summer 2015 Spring is upon us! 2015 Meeting Dates: Please ensure you are prepared should flooding occur. Water courses may become Board Meetings: dangerous as water levels June 25th rise; high water flows can July 23rd cause bank erosion and in- August 20th stability. September 17th Use caution when working October 22nd or recreating on or near November 19th bodies of water. December 10th Residents and business owners in low-lying areas which have experienced flooding in Committee Meetings: the past are strongly encouraged to take steps to flood-proof structures, including mov- ing any indoor/outdoor items to higher ground; June 11th Relocate hazardous materials, such as cleaners and pesticides, to higher ground to pre- July 23rd vent water contamination. August 20th Be prepared to unplug and disconnect any electrical items; September 3rd Gather important papers in water-tight containers and keep a record of valuables in a October 8th safe place. November 5th December 10th Got Weeds? Report Invasive Plants 1-866-44-WEEDS (1-866-449-3337) A non -profit society working to prevent and control the spread of The Regional District Board of Directors were sworn in at the December 11th, 2014 invasive plants. Inaugural Meeting. Bill Miller was appointed as Chair. 1 Information Items and Calendar of Events Page 118 of 131 AGENDA ITEM #7.3 The Regional News 2015 Regional District of Bulkley-Nechako Budget Page 2 - Spring 2015 2015 Regional District of Bulkley-Nechako Budget At its meeting on March 26, 2015, the Regional District Board of Directors approved the Financial Plan for the years 2015 to 2019. Included in the Financial Plan is the Budget for 2015, which shows a tax increase for regional services of $812,746 and a tax increase for local services of $102,483. The table below compares the taxation budget for 2015 with 2014. The residential tax rate for services affecting all rural taxpayers, increases from $103.29 for a $100,000 property in 2014 to $122.60 in 2015, primarily due to a decrease in the surplus carried forward from the prior year as well as high- er costs for emergency preparedness. For municipal taxpayers, the residential tax rate for region-wide services in- creases from $79.94 for a $100,000 property in 2014 to $92.38 in 2014, primarily due to a lower surplus from the pri- or year. The graph shown here indicates that the trend-line of the residential tax rate for regional services has shown a slight decrease over the last five years. 2015 Stuart-Nechako Regional Hospital District Budget On March 26, 2015, the Board of the Stuart-Nechako Regional Hospital District (SNRHD) approved its 2015 budget. The total amount of taxes raised will increase from $1,742,600 in 2014 to $1,790,000 in 2015. Higher property as- sessments will enable the residential tax rate to remain the same as last year at $54 for a $100,000 property. The construction of the Burns Lake Hospital is now complete and demolition of the old hospital as well as landscaping will be completed by the fall of 2015. The 2015 budget includes $1.9 million for the remainder of the SNRHD’s share of the cost of this project. The 2015 budget also includes $795,000 for final payment of the SNRHD share of the costs of the outpatient renovations at the Vanderhoof Hospital, which are now complete. In addition, the 2015 bud- get includes $400,000 for a sprinkler system and $90,000 for a new telephone system at the Fort St. James Hospital, $128,000 to replace the heating system at the Fraser Lake Health Centre, minor equipment grants of $180,000 and building repairs of $24,000, as well as contributions of $131,000 toward Northern Health’s Integrated Community Clinical Information System and $65,000 toward its Emergency Department Information System. In 2016, the SNRHD will once again start building a capital reserve to accumulate funds for its share of the costs of the proposed new hospital in Fort St. James. Further details on the 2015 budget can be found in the Stuart-Nechako Regional Hospital District section of our website at www.rdbn.bc.ca. (Continued on page 5) Information Items and Calendar of Events Page 119 of 131 AGENDA ITEM #7.3 The Regional News Page 3 - Spring 2015 Initiatives for 2015 include: Northwest BC Regional Benefits Alliance Manson Creek Landfill Upgrades Legacy Funding Strategy Landfill Weigh Scale Upgrades Infrastructure Assessment Funding Initiate Review of Solid Waste Mgmt. Plan Electronic Regional Newsletter Local Recycling for Packaging & Printed Paper – Assist with Expanding Services New Financial Policies Take Over Landfill Operations Capital Reserve Policy Purchase Equipment & hire Staff Debt Policy Grant Application to Assist with Costs Chinook Community Forest Zoning Bylaw Review Round Lake Rural Fire Protection Regional Planning Strategy Capital Asset Management Plan Investigate Possible Planning Services for Munici- palities More Engaging Budget Process Participate in Implementation of Regional Skills Gap Analysis Rural Fire Dept. Fire Fighter Courses Regional Agriculture Marketing Project Emergency Management MOU with Fort St. James Planning for 2016 Business Forum Hosting Emergency Meetings & Workshops Regional Marketing – Promote the Region to Tour- Rail Disaster Response ists, Potential Residents and Employees, Po- tential New Businesses Serving Tourism, Min- Seasonal Preparedness ing, LNG, Agriculture Emergency Preparedness Workshop Northern Emergency Social Services Training Knockholt Western Sub-Regional Landfill - Wetland Upgrade Project Part of the landfill leachate collection and treatment system at the Knockholt Western Sub-Regional Landfill (located just outside Houston, BC), is an engineered wetland system that was originally constructed in 2007. The cattails that have been planted in the wetland, are a key component in the successful treatment of landfill/septage leachate and in 2012, the wetland experienced a significant challenge…keeping marauding moose from eating the cattails! In 2013, the Regional District completed significant upgrades to the wetland system, including the installation of a game fence around the facility to keep the moose out. Other work included the planting of a type of bulrush in the areas that the cattails were destroyed in 2012 that will, over the long term, provide additional treatment capacity in the wetland. In addition, an aeration tower was constructed out of a culvert, plastic piping and plastic water bottles. The purpose of this tower is to introduce oxygen into the liquid which provides for additional treatment of the leachate. Information Items and Calendar of Events Page 120 of 131 AGENDA ITEM #7.3 The Regional News Page 4 - Spring 2015 Initiation of RDBN Landfill Operations In early 2015, the RDBN Board of Directors made a decision to transition the operations of the Knockholt and Clear- view Sub-Regional Landfills from contractor based to internal RDBN operations. This decision was made following the completion of a detailed financial analysis comparing RDBN internal costs to those of contractor bids obtained in December 2014. Historically, the RDBN has successfully (less cost to the taxpayer) transitioned solid waste services such as transfer station operations and waste haul services to internal RDBN operations. The current contract for the Knockholt Landfill expires at the end of August 2015, while the contract for the Clearview Landfill expires in November 2015. RDBN operation of the two facilities will commence once the existing contracts expire. Capital equipment will be purchased for use at the two landfill sites, including two landfill compactors, two excavators, two crawler dozers, a dump truck and a roll-off truck. A grant application has been submitted to the Federal Gas Tax Strategic Priorities Fund in an attempt to have some of the capital costs recovered. Manson Creek Landfill Upgrades The Manson Creek Landfill site is located on crown land approximately 6 kilometres north-northwest of Manson Creek, British Columbia at kil- ometer 65.5 on the Finlay-Manson Forest Service Road. The site has been operated as an unattended landfill since 1987 and landfilling is con- ducted in excavated trenches. The site con- tractor is required to compact and cover the disposed garbage from June through October. As the site is unattend- ed, there is no fencing at the facility, although there are separate piles for wood and metal wastes. In 2014, the RDBN worked closely with the Ministry of Environment to develop a plan and strategy to address bear access issues at the Manson Creek Landfill. In 2015, upgrades to the fa- Chair Bill Miller in front of the Parlia- cility will include installing an electric fence and cattle guard as well as ment Building in Victoria, B.C. in establishing an adequate fire guard and surface water drainage improve- March, 2015. ments. Information Items and Calendar of Events Page 121 of 131 AGENDA ITEM #7.3 The Regional News SPRING CLEAN UP TIME AGAIN Page 5 - Spring 2015 Spring is here and it’s time to FireSmart your Property First Priority Zone Second priority Zone The First Priority Zone includes all buildings on your You can reduce fuels by thinning and pruning vegeta- property and the surrounding 10 metres. FireSmart tion in the area 10 to 30 metres surrounding your these areas: buildings, so combustion cannot be supported; ensure roofing, eave and siding materials are fire Remove trees and debris that can spread fire up- rated and clean; wards to become a fast spreading crown fire; seal all eave openings; Space trees so that the crowns of individual trees are 3 - 6 metres apart; close in deck openings; Remove or reduce the number of evergreen remove any shrubs, trees, or deadfall; trees in the area, evergreens such as pine and move woodpiles to the Second Priority Zone; and spruce are much more combustible than decidu- keep your grass mowed and watered. ous trees, aspen, poplar and birch. Do not use a stool or chair for climbing; Remove deadfall, thick shrubbery and mature trees that might provide the opportunity for a ground fire to climb up into the forest canopy; and Extend the second priority zone precautions fur- ther on downhill slopes and on windward expo- sures as fires spread more quickly on upward slopes. Third Priority Zone Thin the area 30 - 100 metres surrounding your buildings so fires will be of low intensity and more easily extinguished; Remove all ladder fuels; and Cut down dry grasses 2015 Stuart-Nechako Regional Hospital District Budget (Continued from page 2) The boundaries of the Stuart-Nechako Regional Hospital District include the municipalities of Vanderhoof, Fort St. James, Fraser Lake, Burns Lake and Granisle as well as Electoral Areas B (Burns Lake Rural), C (Fort St. James Ru- ral), D (Fraser Lake Rural), E (Francois/Ootsa Lake Rural), and F (Vanderhoof Rural). Information Items and Calendar of Events Page 122 of 131 AGENDA ITEM #7.3 The Regional News Money in the Region Page 6 - Spring 2015 “Give Us Your Best Shot” Topley Volunteer Fire Regional District of Department Receives Photo Contest Bulkley-Nechako Board of Directors Grant Funding Municipalities With the help of RDBN grant writing Over $2,500 in CASH Prizes! Town of Smithers - Mayor Taylor Bachrach assistance, the Topley Volunteer Fire Village of Telkwa Photos & Video Vignettes - Mayor Darcy Repen Department was awarded $63,000 for District of Houston operational expenses and fire - Mayor Shane Brienen Village of Granisle protection equipment through a - Councillor Thomas Liversidge Provincial Community Gaming Grant. Coming Soon Village of Burns Lake Grant money will be used to off set - Mayor Luke Strimbold Village of Fraser Lake operational expenses and to purchase - Mayor Dwayne Lindstrom District of Fort St. James equipment required to provide Fire - Mayor Rob MacDougall District of Vanderhoof Protection, Motor Vehicle Accident - Mayor Gerry Thiessen and First Responder Services. Electoral Areas A - Smithers Rural Finding funding for operational - Director Mark Fisher expenses is challenging and Community Find us on Facebook at Give Us Your Best Shot B - Burns Lake Rural Gaming Grants are among the only - Director Bill Miller (Chair) C - Fort St. James Rural funding streams available. There are Or Visit - Director Tom Greenaway four categories of funding available D - Fraser Lake Rural through Community Gaming Grants: - Director Mark Parker www.rdbn.bc.ca/regionalphotocontest E - Francois/Ootsa Lake Arts & Culture-eg Museums, Music Rural - Director Eileen Benedict Festivals F - Vanderhoof Rural Human & Social Services-eg. Food - Director Jerry Petersen G - Houston Rural Banks, Community Services Connecting Consumers and Producers - Director Rob Newell Public Safety-eg. Fire Departments, 2015 projects will include: Search and Rescue Sport-eg. Soccer, Hockey, Biking Updated RDBN Agriculture Brochure Questions or Clubs Comments: The next Community Gaming Grant intake is for Public Safety. Mail: P.O. Box 820 Burns Lake, B.C. V0J 1E0 Application period is from Jul 1 - Aug Phone: 250-692-3195 31 Toll Free: 1-800-320-3339 “Topley now has what it needs to Fax: 250-692-3305 provide Fire Protection, Motor Email: inquir- [email protected] Vehicle Accident and First Websites: www.rdbn.bc.ca Responder Services. Thank you for www.mining.rdbn.bc.ca the help in reaching our goal.” Byron Sketchley, Fire Chief The Regional News If you wish to be included The RDBN provides community in the distribution list to groups across the region with grant To be listed in the directory or for more receive the “Regional writing assistance. To find out how we News” please send an information on hosting a community event email to can help you, fill out the Request for visit [email protected] or Assistance Form. Available on the phone the Regional District Office at: RDBN website. www.rdbn.bc.ca/agriculture (250) 692-3195 or 1-800-320-3339 Information Items and Calendar of Events Page 123 of 131 AGENDA ITEM #7.3 Emily Colombo Fwd: NCLGA May Update Kevin Crook -- Kevin Crook, Chief Administrative Officer District of Fort St. James 477 Stuart Drive West / PO Box 640 Fort St. James, BC V0J 1P0 Phone 250-996-8233 Fax 250-996-2248 www.fortstjames.ca Twitter @DFSJames Facebook: District of Fort St. James ------Forwarded message ------From: NCLGA An NCLGA newsletter summary of May 2015 View this email in your browser May Newsletter A Post-Convention Update The NCLGA would like to thank all delegates, sponsors, volunteers, and speakers for contributing to this year's highly successful, 60th AGM & Convention in Prince George. Once again, our funding targets for the AGM & Convention were exceeded. The NCLGA would like to thank the City of Prince George team, specifically Tanya Information Items and Calendar of Events Page 124 of 131 AGENDA ITEM #7.3 Spooner, for their great work raising funds & organizing events for this year's AGM. There were many notable instances that happened during this year's AGM. To start, the NCLGA is pleased to announce we have received a membership application from the Nisga'a Village of Gitlaxt'aamiks. The application will be voted on at our July board meeting. This would mark our 42nd member community, and our second First Nations Village Government. We are more than happy to have more community leaders to flesh out the views and values held by everyone who calls North Central BC 'home'. The NCLGA was also pleased to sign a Memorandum of Understanding with Northern Development and the Omineca Beetle Action Coalition. The full document will be made available on our website in the coming weeks, after all minutes are received and processed from the AGM. Finally, 23 out of 26 possible resolutions were endorsed by the membership. These will in turn be sent out to their respective Ministries, UBCM, FCM, and other non- governmental stakeholders. The NCLGA is also currently planning for UBCM 2015. This year will mark the first time area associations are able to hold meetings with Cabinet Ministers. Our Priorities and Planning Committee is currently tasked with deciding which Ministries would be the most strategic to meet with. This is in addition to the meetings held with Ministers throughout the year that happen concurrently with our Board Meetings, events in member communities, and trips to Victoria/Vancouver. Updated & amended resolutions, along with Don Lidstone's PowerPoint, will be Information Items and Calendar of Events Page 125 of 131 AGENDA ITEM #7.3 available on the website after AGM minutes are received. Community Engagement The NCLGA will be attending Minerals North 2015 in Mackenzie, BC this coming week. If any attending member communities wish to meet and discuss specific issues in their communities, please feel free to contact the office to set up a time. For the second year in a row, President Brian Frenkel is pleased to address UNBC graduates during their Convocation Ceremonies. A video of last year's address can be found below: President Brian Frenkel's address to UNBC Graduating Class of 2014. NCLGA staff and First-Vice President Roodenburg also met with new Northern Development interns last week to instruct them on the function & inner workings of NCLGA. For all communities receiving an intern this year, congratulations -- they are a bright & eager team. Finally, a cheque for the Canadian Cancer Society was handed off last week. A total of $1600 was donated from our AGM's 50/50 proceeds during the Banquet. Councilor Murry Krause from Prince George, the beneficiary of the 50/50 draw, was kind enough to donate his half of the proceeds back to the charity in question. Information Items and Calendar of Events Page 126 of 131 AGENDA ITEM #7.3 New NCLGA Board The NCLGA Board for 2015/2016 is as follows: President Brian Frenkel – Councillor, Vanderhoof First Vice President Laurey Anne Roodenburg – Councillor, Quesnel Second Vice President Shaely Wilbur – Councillor, Dawson Creek Past President Bruce Christensen – Councillor, Fort St. John Director at Large Cheryl Shuman – Councillor, Dawson Creek Director at Large Laurie Walters – Councillor, Williams Lake Director at Large Gord Klassen – Councillor, Fort St. John Bulkley-Nechako Representative Luke Strimbold – Mayor, Burns Lake Cariboo Representative Joan Sorley – Director, Area 'F' Fraser-Fort George Representative Pat Crook – Mayor, Mackenzie Kitimat-Stikine Representative James Cordeiro – Councillor, Terrace Peace River Representative Brad Sperling – Director, Area 'C' Skeena-Queen Charlotte Representative Dave MacDonald – Mayor, Port Edward Dawson Creek 2016 - May 4-6, 2016 As announced at NCLGA 2015 in Prince George, our 2016 AGM & Convention will be held in Dawson Creek. It is a joint event, simultaneously held by Tumbler Ridge, Pouce Coupe, Dawson Creek, and Chetwynd. Please find current information on the attached brochure, here. Hawkair has also graciously offered to sponsor the event with direct flights from both coastal and central communities throughout our region. Information Items and Calendar of Events Page 127 of 131 AGENDA ITEM #7.3 Copyright © 2015 North Central Local Government Association, All rights reserved. Thank you for subscribing. You are receiving this email because you opted in on our website. Our mailing address is: North Central Local Government Association 206-155 George Street Prince George, British Columbia V2L 1P8 Canada Add us to your address book unsubscribe from this list update subscription preferences Information Items and Calendar of Events Page 128 of 131 Information Itemsand Calendarof Events Community Events Jun 2015 (Pacific Time - Vancouver) Sun Mon Tue Wed Thu Fri Sat 31 1 2 3 4 5 6 Bike To Work Week 9:30am - Preschool 11am - Lunch 9:30am - Preschool 11:30am - Farmers' Gym @ Program @ Gym @ Market @ Nak'azdli Anglican Sowchea Spirit Daycare Church Elementary Square School, Park, 389 2649 Stuart Sowchea Drive Road, Fort West, St James, Fort Saint 7 8 9 10 11 12 13 BC V0J James, BC Easter in June @ 9:30am - Preschool 11am - Lunch 9:30am1P0, - Preschool 11:30amV0J 1P0, - Farmers' Fort St. James Gym @ Program @ GymCanada @ MarketCanada @ National Historic Nak'azdli Anglican Sowchea7pm - Regular Spirit Site of Canada, 280 Daycare Church ElementaryCouncil Square Kwah Road West, School,Meeting Park, 389 Fort Saint James, BC 2649 Stuart V0J 1P0, Canada Sowchea Drive Road, Fort West, St James, Fort Saint BC V0J James, BC 14 15 16 1P0, 17 18 V0J 1P0, 19 20 Canada Canada Sailing Camp Intro 9:30am - Preschool 11am - Lunch FOOD BANK @ 11:30am - Farmers' Day @ Cottonwood Gym @ Program @ Anglican Church Market @ Park Nak'azdli Anglican 9:30am - Preschool Spirit Daycare Church Gym @ Square Sowchea Park, 389 Elementary Stuart School, Drive 2649 West, Sowchea Fort Saint Road, Fort James, BC 21 22 23 St James, 24 25 V0J 1P0, 26 27 BC V0J Canada National Aboriginal 9:30am - Preschool 11am - Lunch 9:30am1P0, - Preschool 11:30am - Farmers' Day @ Fort St. Gym @ Program @ GymCanada @ Market @ James National Nak'azdli Anglican Sowchea7pm - Regular Spirit Historic Site of Daycare Church ElementaryCouncil Square Canada, 280 Kwah School,Meeting Park, 389 Road West, Fort 2649 Stuart Page 129 of131 Saint James, BC V0J Sowchea Drive 1P0, Canada Road, Fort West, St James, Fort Saint BC V0J James, BC 1P0, V0J 1P0, 28 29 30 1 2 3 4 AGENDA ITEM#7.3 Canada Canada 9:30am - Preschool 11am - Lunch Canada Day - 11:30am - Farmers' Gym @ Program @ Cottonwood Park @ Market @ Nak'azdli Anglican CottonwoodCanada Day -Park NHS @ Spirit Daycare Church Fort St. James Square National Historic Park, 389 Site of Canada, 280 Stuart Kwah Road West, Drive Fort Saint James, BC West, V0J 1P0, Canada Fort Saint James, BC V0J 1P0, Canada Information Itemsand Calendarof Events Council Events Jun 2015 (Pacific Time - Vancouver) Sun Mon Tue Wed Thu Fri Sat 31 1 2 3 4 5 6 Federation Of Canadian Municipalities Conference 7 8 9 10 11 12 13 Federation Of Canadian Municipalities 9am - Mt. Milligan 7pm - Regular RDBN Committees Conference Tour from Council Arena Parking Meeting Lot @ Arena Parking Lot 14 15 16 17 18 19 20 21 22 23 24 25 26 27 7pm - Regular RDBN Board Council Meeting Page 130 of131 28 29 30 1 2 3 4 AGENDA ITEM#7.3 Canada Day Stat AGENDA ITEM #7.4 District of Fort St. James 477 Stuart Drive West, P.O. Box 640 Fort St. James, B.C. V0J 1P0 Phone 250 996-8233 Fax 250 996-2248 Email [email protected] OFFICE OF ADMINISTRATION NOTICE OF IN-CAMERA MEETING June 10, 2015 Pursuant to the Community Charter, Sections 90.1(b) a meeting, closed to the public, will be held immediately after the regular meeting of Council to discuss the following: Community Charter Section 90. (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: . . . (b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; . . . (e) the acquisition, disposition, or expropriation of land or improvements, if the Council considers that disclosure might reasonably be expected to harm the interests of the municipality; . . . . In Camera Motion Page 131 of 131