39. TABLE OFFICE

39.1. Main Responsibilities: Table Office is primarily concerned with the day-to-day business of the House. The main subjects dealt with in the Section during the year 2019 were: — 1. Preparation of List of Business. 2. Preparation of List of Papers to be laid on the Table of the House. 3. Statements by Ministers. 4. Parliamentary Bulletin Part-I. 5. Co-ordination work relating to issue of Parliamentary Bulletin Part-II. 6. Provide assistance to Business Advisory Committee. 7. Preparation of daily Memorandum of Business for the Hon'ble Chairman, Hon'ble Deputy Chairman, Secretary-General and other Officers at the Table. 8. Preparation of a Statement showing names of Office-bearers of various Parties/ Groups. 9. Statement showing Party-position in the . 10. Preparation of Alphabetical List of Members of the Rajya Sabha. 11. Allocation of Division No./Seats to Members in the Chamber. 12. Oath/Affirmation by Members. 13. Divisions in the House. 14. Vacation of seats by resignation of Members, and filling up of casual vacancies. 15. Withdrawal of Members. 16. Obituary References. 17. References by the Chair on important national and international events. 18. Felicitations by the Chair. 19. Preparation, updation and uploading of “List of Members of Rajya Sabha” showing, inter alia, permanent and Delhi Addresses and Telephone Numbers etc. of the Members of Rajya Sabha as on 31st December, 2019 on the website of Rajya Sabha. 20. Issue of Membership Certificates to the ex-Members to facilitate availing of pension, CGHS facility, etc. 21. Biennial/Bye-elections to the Rajya Sabha. 22. Issue of congratulatory letters to the newly elected/re-elected Members. 23. Welcome to New Members and Good wishes to retiring Members. 24. Announcements/Rulings/Observations by the Chairman. 25. Nomination of Member(s) on the Panel of Vice-Chairmen, Rajya Sabha. 26. Preparation, uploading on the website, and issue of the publication entitled “Resume' of the Business transacted by the Rajya Sabha” during each of its Session. 27. Meetings of Hon’ble Chairman with Leaders of various Parties/Groups in Rajya Sabha. 28. Maintenance of Minutes Book of the Proceedings of the House. 29. Preparation of Duty Roster for the Officers at the Table at the commencement of each Session. 30. Maintenance of Roll of Members and Member’s Index Cards. 31. Maintenance of Register of Obituary References/References made in the House. 32. Maintenance of Register of Form-I, Form-III and Form-IV of Members, as per Rule 3, 4 and Rule 5 (1) of the Members of Rajya Sabha (Disqualification on Ground of Defection) Rules, 1985. 33. Maintenance/updation of Precedents Register and updation of the Precedents Management System on the Rajya Sabha Website. 34. Data feeding of Members'/ex-Members’ information in MIS Software. 35. Preparation of Statements showing the "Statistical Information" and "Highlights of the work - At a Glance" transacted during each Session. 36. Supply of information under the Right to Information Act, 2005. 37. Review and Weeding out of old files/records. 38. Updation of information concerning Members of Rajya Sabha through “Officers/Section Login” system. 39. Laying of Papers by Private Member/Minister. 40. Merger of Parties.

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39.2. Sessions of the Rajya Sabha: There were three Sessions of the Rajya Sabha during the year 2019 i.e., 248th, 249th and 250th Sessions. Details regarding duration, etc. of these Sessions are as given below:— Session Date of Date of Total Duration of late Actual hours Commencement termination No. of sittings of sitting Sittings (excluding lunch break) Hrs. Mts. Hrs. Mts. 248th 31.01.19 13.02.19 10 00 — 00 03 –– 11 249th 20.06.19 07.08.19 35 27 –– 52 195 –– 34 250th 18.11.19 13.12.19 20 09 –– 52 107 — 05

39.3. Obituary References: 27 Obituary References [3 in 248th, 16 in 249th and 8 in 250th Session] in respect of sitting/ex-Members of Rajya Sabha and important national and international personalities were made in the House. The texts of the references were prepared and got approved.

39.4. References by the Chair: 9 References [5 in 249th and 4 in 250th Session] on different subjects were made in the House. The texts of the references were prepared and got approved.

39.5. Felicitations by the Chair: 10 Felicitations [1 in 248th, 6 in 249th and 3 in 250th Session] were offered by the Chair to the scientists, technicians and engineers of ISRO and sportspersons in various disciplines on their accomplishments in their respective field. During the 248th Session, the Hon'ble Chairman placed on record the appreciation for Shri Pranab Mukherjee and Late Shri Nana Deshmukh, former Members of this House for being chosen for the conferment of Bharat Ratna Award for their distinguished service in the field of Public Affairs and Social Work respectively; and Late Shri Kuldip Nayyar, a former nominated Member of this House, Shri Hukmdeo Narayan Yadav, a former Member of this House and a sitting Member of and Sardar Sukhdev Singh Dhindsa, a sitting Member of this House, for being chosen for the Padma Bhushan Award for their exemplary work in the field of Journalism and Public Affairs respectively. The texts of the Felicitations were prepared and got approved. 39.6. Retirement of Members: A Parliamentary Bulletin Part-II showing the names of Members of Rajya Sabha retiring on the expiration of their term of office during the year was issued on 3rd May, 2019 for information of Members. One Member (Shrimati Kanimozhi) who was due to retire on 24th July, 2019 got elected to the 17th Lok Sabha before the expiry of her term and accordingly ceased to be a Member of the Rajya Sabha w.e.f. 23rd May, 2019.

The Chairman bid farewell to the retired and retiring Members, during the 249th Session. Leader of the House, Leader of the Opposition, Leaders of various political parties/groups and some other Members also spoke on the occasion. The texts of the Farewell Address by the Hon'ble Chairman were prepared and got approved.

39.7. Biennial Elections to the Rajya Sabha: The Notifications issued by the Ministry of Law and Justice (Legislative Department) in connection with the biennial elections to the Rajya Sabha and programme of elections received from the Election Commission of were reproduced in Parliamentary Bulletin Part-II for information of Members. In the biennial elections held during the year 2019, 8 Members from the States of Assam and Tamil Nadu were elected to the Rajya Sabha. All these Members made and subscribed Oath/affirmation and entries relating to their elections were made in the Index Cards and Register.

39.8. Bye-elections to the Rajya Sabha: 14 Members namely, Shri Ram Vilas Paswan (Bihar), Dr. (), Dr. Sasmit Patra (Odisha), Shri (Odisha), Shri S. Jaishankar (Gujarat), Shri Jugalsinh Mathurji Lokhandwala (Gujarat), Dr. Manmohan Singh (Rajasthan), Shri Neeraj Shekhar (), Shri Sanjay Seth (Uttar Pradesh), Shri Surendra Singh Nagar (Uttar Pradesh), Dr. Sudhanshu Trivedi (Uttar Pradesh), Shri Satish Chandra Dubey

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(Bihar), Shri K.C. Ramamurthy (Karnataka) and Shri Arun Singh (Uttar Pradesh) were elected to the Rajya Sabha in the Bye-elections held to fill the casual vacancies. These Members made and subscribed oath/affirmation and entries relating to their elections were made in the Index Cards and Register.

39.9. Congratulations to newly Elected/Re-elected Members: Congratulatory letters were issued to 22 newly elected/re-elected Members, on receipt of their declaration of results from the Returning Officers of the concerned State.

39.10. Oath Taking Ceremonies in the House/Chairman’s Chamber: During the year 2019, 22 newly elected/re-elected Members made and subscribed oath/affirmation. 16 Members made and subscribed oath/affirmation in the House (14 Members during the 249th Session and 2 Members during the 250th Session). 6 Members made and subscribed oath/affirmation in the Chairman’s Chamber (1 Member on 23rd of August, 2019, 1 Member on 12th of September, 2019, 2 Members on 19th of September, 2019, 1 Member on 22nd of October, 2019 and 1 Member on 7th of November, 2019). All arrangements in connection with the Oath taking ceremonies were made by the Section and the names of the Members who had made and subscribed oath/affirmation in the House and Chairman's Chamber were published in the Bulletin Part-I and Bulletin Part-II, respectively.

39.11. Vacation of Seats:

1. Resignation : Nine seats became vacant due to resignation by Members, namely, Shri Soumya R. Patnaik (Odisha), Shri Neeraj Shekhar (Uttar Pradesh), Dr. Sanjay Sinh (Assam) , Shri Surendra Singh Nagar (Uttar Pradesh), Shri Bhubaneswar Kalita (Assam) , Shri Sanjay Seth (Uttar Pradesh), Shri K.C. Ramamurthy (Karnataka), Dr. Tazeen Fatma (Uttar Pradesh) and Shri Ram Kumar Kashyap (Haryana).

2. Death: Three seats became vacant due to death of sitting Members, namely, Shri Madanlal Saini (Rajasthan), Shri (Uttar Pradesh) and Shri Ram Jethmalani (Bihar).

3. Election to Lok Sabha : Six seats became vacant due to election of Members to the 17th Lok Sabha, namely, Shri Amit Anil Chandra Shah (Gujarat), Shri (Bihar), Shrimati Kanimozhi (Tamil Nadu), Shrimati Smriti Zubin Irani (Gujarat), Shri (Odisha) and Shri Achyutananda Samanta (Odisha).

4. Seat Declared Vacant : In pursuance of the provisions of clause (2) of article 101 of the Constitution, read with Rule 2 of the Prohibition of Simultaneous Membership Rules,1950, the seat of Shri , an elected Member of the Rajya Sabha from the State of Odisha was declared vacant w.e.f the 9th of June, 2019, consequent upon his not resigning from the Membership of the Rajya Sabha within the 14 days period of publication of declaration of his election to the Odisha Legislative Assembly in the Gazette of Odisha, i.e., the 25th of May, 2019.

Necessary entries relating thereto were made in the Casual Vacancy Register. A copy each of the Notifications in this regard were also sent to the Election Commission of India for taking necessary action to fill up the vacancies.

39.12. Withdrawal of Members: During the 249th Session, on the 5th of August, 2019, the Chairman, under Rule 255 of the Rules of Procedure and Conduct of Business in the Council of States (Rajya Sabha) directed Mir Mohammad Fayaz (J&K PDP) and Shri Nazir Ahmed Laway (J&K PDP) who had persistently and willfully disrupted the proceedings of the House against the repeated directions of the Chair to withdraw immediately from the House. The Members withdrew from the House and this was reflected in the Parliamentary Bulletin Part-I of the day.

39. 13. Naming of Members in Bulletin Part-I: The names of Members who entered the ‘Well’ of the House, shouted slogans/displayed placards/indulged in gross disorderly conduct in violation

240 of the rules and etiquette of Rajya Sabha by persistently and willfully obstructing the proceedings of the House, was noted, compiled and included in the Part-I Bulletins, as and when such incidents happened during each Session.

39.14. Panel of Vice-Chairmen: The Chairman, Rajya Sabha nominated Prof. M.V. Rajeev Gowda, Member on the Panel of Vice-Chairmen on the 28th of October, 2019 to fill up the vacancy caused on the Panel due to the resignation of Shri Bhubaneswar Kalita from the membership of Rajya Sabha on 5th August, 2019. The Member was informed of his nomination and an announcement in this regard was made by the Chair in the House on the 18th of November, 2019.

A Duty Roster for the Members on the Panel of Vice-Chairmen was also got prepared at the commencement of each Session and circulated to them, after due approval of the Hon'ble Chairman.

39.15. List of Business and Papers to be Laid on the Table: 119 Lists of Business and 54 Papers to be Laid on the Table, as detailed below were issued in connection with the Sessions of the Rajya Sabha:-

Session Papers to be Laid on Main List of Revised List Supplementary the Table Business of Business List of Business 248th 08 10 06 - 249th 27 35 25 06 250th 19 20 16 01

The final CRC versions of Lists of Business and Lists of Papers to be Laid on the Table were uploaded on the internet by the Section. The CRC version of the List of Business and Lists of Papers to be Laid on the Table were also sent to the Government Press electronically through e-mail along with hard copy of the final CRCs.

39.16. Meetings of the Business Advisory Committee: 12 meetings of the Business Advisory Committee [2 in 248th, 7 in 249th and 3 in 250th Session] were held to allocate time for Government Legislative and other Business. The recommendations of the Committee as announced in the House by the Presiding Officers were also published in the Bulletin Part-II for information of Members. Minutes of the meetings of the Business Advisory Committee were prepared, got approved and circulated.

39.17. Papers Laid on the Table: 7590 papers were laid on the Table of the House during the year [833 in 248th, 1981 in 249th and 4776 in 250th Session]. All these papers except CAG Reports, Outcome Budgets and Notifications were received and processed by the Section.

39.18. Papers Laid by Private Member/Minister: One request was received from, Dr. Vikas Mahatme, Member, for laying of certain papers/documents on the Table of the House, which was examined in the light of the Direction issued by the Hon’ble Chairman on the 24th March, 2005 for ‘Laying of Papers by Private Members’. However, the request of Dr. Vikas Mahatme, Member was not acceded to due to non-conformity with the aforesaid Direction of the Hon’ble Chairman and the papers were returned to him in original.

Two requests were also received from, Shri , Minister of Home Affairs, for laying of certain papers/documents on the Table of the House, which were examined under Rule 249 of the Rules of Procedure and Conduct of Business in the Council of States (Rajya Sabha) for "Papers quoted to be laid on the Table" and the said documents have been returned to the Minister, in original with the request to authenticate and furnish them for further processing.

39.19. Statements by Ministers: 54 Statements [17 in 248th, 24 in 249th and 13 in 250th Session], 4 suo-moto Statements [2 each in 249th and 250th Sessions] and 9 Statements regarding Government

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Business [6 in 249th and 3 in 250th Session] were made/laid by Ministers in the House, during the year 2019.

39.20. Memorandum of Business: Memorandum of Business were prepared for 65 sittings [10 in 248th, 35 in 249th and 20 in 250th Session] for use of Chairman, Deputy Chairman, Secretary- General and other Officers at the Table.

39.21. Meeting of Hon'ble Chairman with Leaders of various parties/groups in Rajya Sabha: The Hon'ble Chairman hosted a 'Breakfast meeting' for the Leaders of various parties/groups in Rajya Sabha on the eve of the 248th Session at PHA (Extn.) Building. The Hon'ble Chairman also hosted a 'Luncheon Meeting' and 'High Tea' for the Leaders of various parties/groups in Rajya Sabha on the eve of the 249th and 250th Sessions respectively at 6, Maulana Azad Road, New Delhi. Invitation letters to Ministers and all Leaders were prepared and issued by the Section. Other necessary assistance regarding confirmation of attendance was also provided.

39.22. Newsletter from the Secretary-General, Rajya Sabha: A final consolidated report containing the significant incidents of procedural value that took place during each Session of the Rajya Sabha was prepared, got approved and forwarded to General Research Unit of the LARRDIS for inclusion in the Newsletter.

39.23. Statements showing the "Statistical Information" and "Highlights of the work - At a Glance" : Statements showing the "Statistical Information" and "Highlights of the work" transacted during each Session were prepared for making Valedictory Remarks by the Chairman, Rajya Sabha before conclusion of each Session of the Rajya Sabha. The approved copy of each of these Statements were circulated to the Members of Rajya Sabha and also provided to the Media Education and Audio Visual Unit for distribution to the Press and Media persons. The statements were also uploaded on the Website.

39.24. Information sought under the Right to Information Act, 2005: During the year 2019, 126 applications were received from the RTI Cell. Out of 42 RTI applications and appeals received in hard copy, 36 applications were replied to and 6 were returned as they did not pertain to the Section. Further, out of 84 applications received through RTI-MIS and e-office, 60 applications were replied to and 24 RTIs were returned in original, as they did not pertain to the Section.The replies to the information sought by the applicants were prepared in the language of the application and sent to the CPIO, well in time, for onward transmission to the concerned person.

39.25. Membership Certificate: 22 Membership Certificates were issued in favour of Ex-Members of the Rajya Sabha to enable them to avail pension, CGHS facilities, etc.

39.26. Parliamentary Bulletins: 65 Rajya Sabha Parliamentary Bulletin Part-I (Nos. 5433 to 5497) containing brief record of proceedings of the meetings of the Rajya Sabha held during the year, were prepared, got approved, printed and issued. 1080 Rajya Sabha Parliamentary Bulletin Part-II (Nos. 58447 to 59526) received from various Sections were compiled, got printed and issued during the year.

The final CRC versions of Parliamentary Bulletins (Part-I and Part-II) were uploaded on the Internet by the Section. The CRC versions of Parliamentary Bulletins (Part-I and Part-II) were also sent to the Government Press electronically through e-mail along with hard copy of the final CRCs.

39.27. Division: During the year 2019, 22 Divisions [11 in 249th and 11 in 250th Session], were held in the Rajya Sabha. The final Results of the Divisions were compiled by tallying the Vote Recording Sheets and the Division Slips submitted by Members and the results were published in Bulletin Part-II. The final results of the Divisions were also sent to Editing (English) Section for incorporation of the same in the Printed Debates of the Rajya Sabha.

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In the year 2019, the format of Division Slips was changed from Block wise different colored Division Slips to a common Division Slip of White Color with Ayes, Noes and Abstain in Green, Red and Yellow colored boxes. A Correction Slip of white color has also been introduced, in case a Member fails to cast his/her vote through Automatic Vote Recording Machine or desires to change his/her vote afterwards. Accordingly, the compilation of Instructions for Officials on Duty in Chamber during Division was suitably revised in the light of the above-mentioned changes in the Division Slips and circulated to the concerned officials. Further, for the benefit of Officers/Staff who were assigned duty during division in the Chamber, a briefing meeting was held by the Additional Secretary, on 7th of November, 2019.

39.28. Resume of the Business Transacted by the Rajya Sabha: Resume of the Business transacted by the Rajya Sabha during the 248th and 249th Sessions were prepared, got printed and circulated. The final CRC versions of the Resume were also uploaded on the Website. The number of printed copies of the Resume has been reduced to 50 from 325 w.e.f. 246th Session. Accordingly, circulation of copies of the Resume to Members of the Rajya Sabha has been discontinued. It has been decided to get the publication translated into Hindi and uploaded on the Rajya Sabha Hindi website w.e.f. the 246th (Monsoon) Session. Accordingly, the Resume of the Business transacted by the Rajya Sabha in the 248th and 249th Session was translated into Hindi and uploaded on the Rajya Sabha Hindi website. The Resume of the 250th (winter) Session is currently under submission.

39.29. List of Members (LOM): After considering the changes due to Retirement/Resignation/Death/Cessation/Election/Re-election in Rajya Sabha, the manuscript of the publication entitled “List of Members of Rajya Sabha (December 31, 2019)” pertaining to the year 2019, showing permanent and Delhi addresses and telephone numbers, etc. of Members, was prepared and got approved. It has however, been decided to do away with the practice of printing hard copies of LOM both in English and Hindi versions from the year 2019 and instead to create a web-link of LOM on the Rajya Sabha website wherein real-time changes would be carried out. A request has accordingly been made to NIC for creating a web-link of LOM in Rajya Sabha website to upload and update the information there.

39.30. Other Lists: During the year, following Lists were prepared as indicated against each:- Party-Position in the Rajya Sabha — 38 Alphabetical List of Members — 23 Division List — 02 Attendance Register — 02 The Section also got printed coloured Seating Arrangement Charts with and without photographs of each Member during each session, for use of the Chairman, Secretary-General and others, as and when changes were made in the seating arrangement of Members. Apart from that Division Nos. were allocated to the newly elected/re-elected Members.

39.31. Merger of Parties: Shri Y.S. Chowdary, Member and leader of Telugu Desam Party (TDP) in Rajya Sabha intimated to the Chairman, Rajya Sabha on 20th June, 2019 about the merger of 4 Members of TDP, namely, Shri Y.S. Chowdary, Shri C.M. Ramesh, Shri T.G. Venkatesh and Shri Garikapati Mohan Rao, out of the 6 Members of TDP in Rajya Sabha, with the Bharatiya (BJP) in Rajya Sabha. Shri Amit Shah, President of BJP also intimated to the Chairman, Rajya Sabha accepting the merger of the said 4 Members of TDP with BJP. Since the merger fulfilled all the requirements of Para 4 of the Tenth Schedule to the Constitution, the said 4 Members, were shown as Members of BJP in Rajya Sabha w.e.f. 20th June, 2019. Shri Ram Kumar Kashyap, lone Member of the Indian National Lok Dal (INLD) Party in Rajya Sabha intimated through a letter addressed to the Chairman, Rajya Sabha in June, 2019 about the merger of his Party with the (BJP) in Rajya Sabha. Shri Amit Shah, President of BJP vide letter dated 24th June, 2019 intimated that the proposal of merger of INLD party with the BJP party has been accepted . Since the merger fulfilled all the requirements of Para 4

243 of the Tenth Schedule to the Constitution, Shri Ram Kumar Kashyap was shown as a Member of BJP in Rajya Sabha w.e.f. 24th June, 2019. 39.32. Declaration under the Members of Rajya Sabha (Disqualification on Ground of Defection) Rules, 1985:The duly filled in Form-III of all 22 newly elected/re-elected Members during the year 2019 and 5 members whose party affiliation changed due to merger of their original parties with another party, were obtained in accordance with the provisions of sub-rule(2) of Rule 4 of the Members of Rajya Sabha (Disqualification of Members on Ground of Defection) Rules, 1985 and the summary of the information furnished were published in Parliamentary Bulletin Part-II, as required under the sub-rule (3) of Rule 4 of the Members of Rajya Sabha (Disqualification of Members on Ground of Defection) Rules, 1985. The Register of Form-IV, based on the information furnished under Rules 3 and 4 of the Members of Rajya Sabha (Disqualification of Members on Ground of Defection) Rules, 1985 in relation to all Members was also updated.

39.33. Maintenance and updation of Precedents Register and updation of Precedents Management System: As usual, precedent entries were initially recorded manually in the Precedents Register. Thereafter, all the entries recorded manually in the precedents register were entered into the software. The system is available on the website of Rajya Sabha with restricted access.

39.34. Review and Weeding out of old files/records: Review of 70 old files pertaining to the year 2011 was done in the month of October, 2019. Out of those, 36 files were weeded out, 14 files retained upto December, 2019 were decided to be weeded out in January, 2020, 6 files were retained till December, 2026 and the remaining 14 files were retained permanently with approval of the Competent Authority on 7th October, 2019.

39.35. Updation of information concerning Members of Rajya Sabha through “Officers/Section Login” system: Information regarding permanent/local address and telephone numbers, e-mail addresses, etc. of Members received on-line through software “Officers/Section Login” was updated regularly. 13 such requests received during the year 2019 through “Officers/Section Login” were updated.

39.36. Index of Files: During the year, 54 files were opened by the Section under various heads, out of which 32 were entered in the DMIS software and the rest of the files could not be entered on DMIS due to non-functioning of the Software. Files entered in DMIS are available for perusal on the Rajya Sabha Intranet under the link ‘Index of Files’.

With reference to the Circular No. RS/2/6/2018-IT dated 28th June, 2019 wherein it was decided to implement the File Management System (e-Office Module) in the Rajya Sabha Secretariat w.e.f. 1st of July, 2019, the Section has started processing files of routine nature, RTI matters, leave applications etc. in e-file and e-leave module of e-office software package.

39.37. SMS Utility: The software was utilized by the Section for sending SMS alerts to Members regarding meetings of the Business Advisory Committee and meetings of Leaders of various parties/groups with Chairman, Rajya Sabha.

39.38. Status of Computerization: Table Office has been fully computerized and working on computers efficiently since 1998. This Section has been preparing camera-ready copies of List of Business, List of Papers to be Laid on the Table, Parliamentary Bulletins (Part-I and Part- Business, List of Papers to be laid on the Table and Parliamentary Bulletins are sent to Translation Section and the Government Press through e-mail. Lists of Business, Lists of Papers to be laid on the Table and Parliamentary Bulletins (Part-I and Part-II) are also uploaded by the Section directly on the Internet.

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39.39. Updation of Rajya Sabha Website: This Section is responsible for updation of the following information on the Rajya Sabha Website:- 1. List of Business 2. Parliamentary Bulletin Part -I 3. Parliamentary Bulletin Part – II 4. Papers to be Laid on the Table 5. Publication entitled “Resume” of the Business transacted during each Session of the Rajya Sabha 6. List of sitting Members showing their names, party-affiliation, State, addresses, telephone numbers, Division Number etc. through Members’ Information System (MIS) 7. Party-position in the Rajya Sabha. 8. Division No. wise List of Members 9. Presiding Officers of Rajya Sabha 10. Panel of Vice-Chairmen 11. General Information for Members 12. Officers/Section Login - Updation of information concerning Members of Rajya Sabha received on-line 13. Disqualification of Members on Ground of Defection 14. Valedictory Address and Statistical Information All data were regularly and promptly updated on the website including Circulars issued by the Section.

39.40. Inspection Report: The inspection of the Section for the year 2019 was done by Shri Swarabji B., Director on the 23rd of January, 2019. The inspection of the work transacted in Hindi in the Section during the year 2019 was done by Shri Dharmendra Kumar, Assistant Director (E&T) on 6th March, 2019.

39.41. Goals and Analysis: The basic nature of the work allotted to this Section pertains to day-to-day business of the House. In view of this, it is difficult to set targets in physical terms for the Section because most of the work assigned depends on many external factors, which are beyond the control of the Section. However, it has always been the endeavour of the Section to discharge all its responsibilities promptly and efficiently. With total computerization and coordinated efforts of the Section, this was achieved quite successfully. All the targets laid down in the Annual Action Plan were achieved timely.

39.42. Budget: The Section has been allocated three Heads of expenditure. The details of Budget Estimates, expenditure incurred and Revised Estimates under the said Heads during the Financial year 2019-20 are as given below:— Head of Expenditure Budget Expenditure Revised Estimates incurred Estimates 02 Members 02.00.20-Other Admn. Expenses 1,00,000/- 60,325/- 1,00,000/- (Expenditure incurred on meetings of the Business Advisory Committee, Oath Taking Ceremonies, Leaders’ meetings etc.) 01 Chairman & Dy. Chairman 01.00.20- 2,00,000/- 41,352/- 2,00,000/- Other Admn. Expenses (Expenditure incurred on dinner meetings of the Hon’ble Chairman with the Leaders of the various parties/groups in Rajya Sabha) and Farewell to Retiring Deputy Chairman 02 Members 02.00.13 – Office Expenses 90,000/- 29,000/- 90,000/-

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[Expenditure incurred on making payment to the private vendor for printing of coloured

Seating Arrangement Chart without and with

photograph of each Member for use during each Session of Rajya Sabha]

39.43. Training: During the year, one day training session was organised by the NIC on KMS (e-office software) in the month of October, 2019 which was attended by Shri Deepak Kalra, Under Secretary, Shri Ashutosh Awasthi, Assistant Legislative Officer, Shri Anurag Kumar, Assistant Legislative Officer and Shri Ritesh Kumar Mann, Secretariat Assistant.

39.44. Work Done in Hindi: During the year, 13 Notices for the meetings of the Business Advisory Committee, 12 Notifications regarding vacation of seats, resignation and death of Members of Rajya Sabha, were issued both in Hindi and English. Further, All the communications/RTI applications received in Hindi were replied in Hindi only. Also, all the rubber stamps used in the Section have been converted into bilingual.

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