Mtg47 - Agenda

AGENDA: Tuesday 19th February 2013

VENUE: Wellington Room, Elizabeth II Court, - directions overleaf

10:00 MEETING COMMENCES (Tea/Coffee available from 09:45)

1. Apologies, minutes of previous meeting and matters arising Discussion 45 mins Matters arising to include: 1) Response to List of Streets letter 2) Response to Itchen Navigation letters 3) Issues regarding access on MOD land

2. Statutory Responsibilities & CAP Review Information/ 45 mins Introduction to A) Statutory Duties held by the Countryside Access Discussion Team; and B) CAP Review workshop.

11.30 TEA/COFFEE 15 mins

3. CAP Review continued…[CLOSED SESSION – Forum members only] Information/ 90 mins Workshop to seek Forum’s views on what has worked well, what Discussion hasn’t and what the key considerations should be for the review of the Countryside Access Plans.

13.15 LUNCH 45 mins

4. Forward Plan and Meeting Programme Discussion/ 15 mins Members to agree content of the 3-5 year forward plan and meeting Decision programme for 2013.

5. PATHH: Providing Access to ’s Heritage Information/ 45 mins Update from Sue Coles and discussion on: Discussion 1) Output and next steps 2) Potential to progress the schools workshops

6. Reports from other LAFs Information/ 15 mins 1) ; 2) South Downs; 3) Other Discussion

7. Forum Officer’s Report Information 10 mins Including Small Grants Scheme, national updates, design standards.

3.30 FINISH

Contact: Amanda Hull; 01962 847165; [email protected]

Directions: Elizabeth II Court (Wellington Room), Winchester, SO23 8UJ PLEASE REPORT TO THE MAIN RECEPTION AS MARKED ON THE MAP BELOW.

By Rail - the County Council offices are about a five minute walk from Winchester station. Leave the station via platform two and follow the signs to the County Council offices.

By Bus and Coach - areas surrounding Winchester have regular bus services that stop within easy walking distance of the County Council's Castle complex. For more information, please call the Bus Information Line on 0870 608 2608.

By Road  From the north (via M3) - leave the motorway at junction nine, join the A272 and follow signs for central Winchester. The County Council offices are at the top of the High Street; follow signs for Hampshire County Council.  From the west - leave the M4 at junction 13 and travel south along the A34, then join the B3420 Andover Road which takes you straight into central Winchester; follow signs for Hampshire County Council.  From the south (via M3) - leave the M3 at junction 11 and follow signs along St Cross Road and Southgate Street into the city centre. Turn left at the traffic signal junction with the High Street. The County Council offices are 200 yards up the High Street on the right.

Park and Ride - the South Winchester Park & Ride is located off Junction 11 of the M3. The East Winchester Park & Ride (St Catherine’s and Barfield) are located off Junction 10 of the M3.

Mtg 47 – Item 1

MEETING DATE: Tuesday 19th February 2013

REPORT TITLE: Actions/Matters Arising

ACTION REQUIRED FROM FORUM: Discussion/Decision

1.0 Actions of the meeting of 30th October 2012

Ref. Action Who 1012.01 Send a letter to the Chief Executive introducing the Forum and Sue C its work. 1012.02 Chase Huddle logon details for HCAF members requested. Amanda 1012.03 Send email to Amanda confirming that you accept the Huddle All Terms and Conditions. 1012.04 Draft key points on the outcome of the review of the access land Nigel restriction at East Dean and circulate to the Forum for comment. 1012.05 Draft response to the consultation and Amanda circulate to the Forum for comment. 1012.06 Provide Amanda with any additional questions regarding access All on MOD land. 1012.07 Complete the Annual Report pro-forma and submit to Natural Amanda/David A England. 1012.08 Review forward plan and submit comments to Amanda by 25th All November. 1012.09 Review forward plan; draft meeting programme for 2013. Sue C, Graham, Nigel 2.0 Matters Arising

Highways and the List of Streets letter (action 0212.01/ 0212.02/0712.01) In 2012 a letter was sent to Hampshire County Council requesting that Highways and the Countryside Service work together to: properly define the legal status of the list of streets designations; identify overlaps and gaps (between the List of Streets and the Definitive Map); and provide integrated, useful mapping available for public use. The response to this letter can be found in Annex 1.

Itchen Navigation letters (action 0512.01/0512.02/0712.04) In 2012 a letter was sent to the Itchen Navigation Steering Committee advising that management solutions for the provision of multi-user access along the Itchen Navigation should be looked into; a letter was also sent to Hampshire County Council requesting that the CAP working group look into the issue. Responses to both letters can be found in Annex 2.

Issues regarding access on MOD land In January 2013 a draft letter to the MOD was circulated to the Forum for comment. It was then taken to the South Downs Local Access Forum meeting on 22nd January. The most recent draft was circulated to Forum members by email on 5th February.

ANNEX 1

ANNEX 2

Mtg47 – Item 2A

MEETING DATE: Tuesday 19th February 2013

REPORT TITLE: Statutory Duties

ACTION REQUIRED FROM FORUM: Discussion

1.0 Introduction The Countryside Service is responsible for carrying out a variety of statutory duties and powers on behalf of the County Council. The Countryside Service carries out the functions of the Surveying Authority, Highway Authority and Traffic Authority within the County with respect to Rights of Way. It also carries out the function of Commons Registration Authority with respect to Commons and Village Greens.

2.0 Statutory Duties and Powers A comprehensive explanation of the statutory duties and powers held by the Countryside Service can be found in ‘Rights of Way: A Guide to Law and Practice’ (Riddall and Trevelyan, 2007). An extract from pages 298-302 can be found in Annex 1.

3.0 Performance against Statutory Duties With different working practices across the County, it has previously been difficult for us to quantify the work we carry out on Hampshire’s Rights of Way network. Since April 2010 we have been using an electronic Countryside Access Management System (CAMS) to assist us in our statutory duty to maintain our public rights of way. The consistent use of this software by our Area Teams means that we can, for the first time, produce reliable data to evaluate and report on the work that we have been doing.

Data extracted from the system has been used to compile the charts and tables found in Annex 2 to summarise the number and types of problems that have been reported on the network (also referred to as ‘Issues’) and how we have dealt with them.

Tables and Figures to be found in Annex 2 Table 1: Classification of Issue Types and Priorities Table 2: Problem reports resolved since April 2012 – Type and sub-type by Area Table 3: Unresolved problem reports – Type and sub-type by Area Table 4: Definitive Map and Village Green Statistics

Figure 1: Problems Reported on the Network – by Area Figure 2: Problems Reported on the Network since April 2012 – by Type Figure 3: Problem reports resolved since April 2012 – by Type Figure 4: Problem reports resolved since April 2012 – by Area Figure 5: Average time to resolve reports Figure 6: Unresolved problem reports - Average time waiting

For the purpose of this report, data relating to vegetation control refers to reactive work that is completed by the Access Team. Data from the Priority Cutting List has not been included. It should also be noted that there are instances where work that has not been done by ourselves, is not currently recorded in the system.

ANNEX 1

Statutory Duties and Powers Riddall, J. & Trevelyan, J. (2007) Rights of Way: A Guide to Law and Practice, 4th edition, Ramblers Association and Open Spaces Society: London (pg. 297-302).

The duties and powers of highway authorities

Principal rights of way duties of highway authorities (Riddall and Trevelyan, 2007; pg. 298-299).

Description of duty Legislation To maintain publically- maintainable highways or to reimburse the district council for HA 1980 ss 41, 42 its maintenance of publicly-maintainable footpaths, bridleways and restricted byways To keep an up-to-date list of publicly maintainable highways available for public HA 1980 s 36 inspection in each district To assert and protect the rights of the public to the use and enjoyment of, and to HA 1980 s 130 prevent so far as possible the stopping up or obstruction of, all their highways To enforce the restoration of footpaths and bridleways lawfully ploughed or HA 1980 s 134 disturbed To take action if the ploughing or disturbance of a highway is unlawful HA 1980 s 137A To enforce the duty of an occupier to ensure that crops do not inconvenience users HA 1980 s 137A of footpaths, bridleways and unmetalled carriageways To signpost and waymark footpaths, bridleways, restricted byways and byways CA 1968 s 27 where they leave metalled roads and elsewhere to help people follow the route To prosecute anyone responsible for a misleading notice on or near a footpath, NPACA 1949 s 57 bridleway or restricted byway shown on the definitive map To prepare a rights of way improvement plan CRWA 2000 s 60

Principal rights of way powers of highway authorities (Riddall and Trevelyan, 2007; pg. 299-301). Description of power Legislation To erect and maintain signposts and waymarks along any footpath, bridleway, CA 1968 s 27 restricted byway or byway To make a side roads order for rights of way affected by the construction of HA 1980 s 14 improvement of a classified road To create a footpath, bridleway or restricted byway by agreement (DC) HA 1980 s 25 To make an order to create a footpath, bridleway or restricted byway (DC) HA 1980 s 26 To agree to undertake maintenance of a right of way HA 1980 s 38 To improve, widen or level rights of way HA 1980 ss 62, 72, 76 To provide barriers, posts, rails or fences on a publicly-maintainable footpath or HA 1980 s 66 (3) bridleway to safeguard persons using the highway. To construct a bridge to carry a right of way HA 1980 s 91 To undertake works to drain a right of way HA 1980 s 100 To apply to the magistrates’ court for the closure or diversion of a right of way HA 1980 s 116 To make an order to divert a footpath, bridleway or restricted byway (DC) HA 1980 s 119 To make an order to divert a footpath, bridleway or restricted byway which crosses HA 1980 s 119A a railway line (DC) To make an order to divert a footpath, bridleway, restricted byway or byway open to HA 1980 s 119B all traffic for reasons of crime prevention or school security To make an order to extinguish a footpath, bridleway or restricted byway (DC) HA 1980 s 118 To make an order to extinguish a footpath, bridleway or restricted byway which HA 1980 s 118A crosses a railway line (DC) To make an order to extinguish a footpath, bridleway, restricted byway or byway HA 1980 s 118B open to all traffic for reasons of crime prevention or school security To make an order gating a ‘relevant highway HA 1980 s 129A To remove unauthorised signs from rights of way HA 1980 s 132 To make an order temporarily diverting a footpath, bridleway or restricted byway to HA 1980 s 135

enable agricultural excavation or engineering works to be carried out (a duty if certain conditions are met) To require the removal of a structure or other obstruction from a right of way (DM) HA 1980 s 143 To require the enlargement of gates across bridleways or carriageways HA 1980 s 145 To require maintenance work to be undertaken on stiles or gates (DM) HA 1980 s 146 To authorise new stiles or gates in certain circumstances (DM) HA 1980 s 147 To require the removal of things deposited on a right of way causing a nuisance HA 1980 s 149 To require the cutting back of vegetation overhanging a right of way (DC) HA 1980 s 154 The require the abatement of a nuisance caused by barbed wire adjoining a right of HA 1980 s 164 way (DC) To require the fencing of dangerous land adjoining a right of way (DC) HA 1980 s 165 To make good the surface of a right of way under certain circumstances (DM) HA 1980 Sch 12A To carry out works where a duty to keep a path clear of overhanging crops has not HA 1980 Sch 12A been complied with (DM) Note: DC – this power is also exercisable by a non-unitary district council; DM – this power is exercisable by a non-unitary district council which has claimed the right to exercise maintenance powers.

The duties and powers of surveying authorities

Duties of surveying authorities (Riddall and Trevelyan, 2007; pg. 301).

Description of duty Legislation To keep the definitive map under continuous review WCA 1981 s 53 To make modification orders to take account of events requiring the map to be WCA 1981 s 53 modified To prepare definitive maps for any areas not previously surveyed WCA 1981 s 55 To keep copies of the definitive map and statement, together with copies of any WCA 1981 s 57 subsequent modification and reclassification orders, available for public inspection in every district To keep a register of applications for modification orders WCA 1981 s 53B To draw the attention of the public to the availability of definitive maps for inspection WCA 1981 s 57 and to the right to apply for modification orders to be made

Powers of surveying authorities (Riddall and Trevelyan, 2007; pg. 301).

Description of power Legislation To make definitive map modification orders WCA 1981 s 53 To consolidate the definitive map, or maps, and the orders which have modified it WCA 1981 ss 57, 57A

The duties and powers of traffic and street authorities

Duties of traffic authorities (Riddall and Trevelyan, 2007; pg. 301-302).

Description of duty Legislation To exercise the functions conferred on them by the Road Traffic Act 1984, so as to RTRA 1984 s122 ‘secure the expeditious, convenient and safe movement of vehicular and other traffic (including pedestrians) and the provision of suitable and adequate parking facilities on and off the highway’.

Powers of traffic authorities (Riddall and Trevelyan, 2007; pg. 302).

Description of power Legislation To make permanent traffic regulation orders RTRA 1984 s 1 To make temporary traffic regulation orders RTRA 1984 s 14 To make orders prohibiting or restricting the use of rights of way in connection with RTRA 1984 s 16A certain events.

ANNEX 2 Performance against Statutory Duties

Table 1: Classification of Issue Types and Priorities Issues are classified and given a priority as follows:

Priority HCC Promoted Problem TYPE & SUB TYPE Default Route Nuisance - Illegal Driving Use 2 1 Nuisance - Intimidation 2 1 Nuisance - Other 2 1 Obstruction - Cropped/Ploughed 3 2 Obstruction - Fallen/Unstable Tree 2 1 Obstruction - Fencing 3 2 Obstruction - Other 3 2 Other - Adjacent to Path 3 2 Other - Enquiry Other Enquiry Enquiry Other - Improvement Request 2 2 Other - Other 3 2 Signage - Fingerpost Signage Signage Signage - Informative Signage Signage Signage - Waymarking Signage Signage Structure - Barrier 4 3 Structure - Bridge 1 1 Structure - Boardwalk 1 1 Structure - Gate 4 3 Structure - Kissing Gate 4 3 Structure - Other 2 1 Structure - Squeeze - Gap 4 3 Structure - Steps 2 1 Structure - Stile 3 2 Surface - Condition 2 1 Surface - Drainage 3 2 Surface - Other 3 2 Vegetation - Vegetation Control 3 2

Figure 1: Problems Reported on the Network – by Area

The number of problem reports received by each Area in the period since April 2012 shown as a percentage of the total 1,967 issues received (actual numbers shown in brackets).

(334)

(745)

(494)

(394)

Figure 2: Problems Reported on the Network – by Type

The types of problem reports received in the period since April 2012 shown as a percentage of the total 1,970 received (actual numbers shown in brackets).

(78)

(318)

(193) (542)

(326) (180)

(333)

Figure 3: Problem reports resolved since April 2012 – by Type

Any issues that have been resolved in the period since April 2012 shown as a percentage of the total 862 resolved (actual numbers shown in brackets). This includes issues that were received prior to that date.

(51) (110)

(57)

(97) (277)

(206) (64)

Figure 4: Problem reports resolved since April 2012 – by Area

Issue types dealt with by each Area since April 2012. This includes issues that were received prior to that date. See Table 2 for a further breakdown of these figures.

Table 2: Problem reports resolved since April 2012 – Type and sub-type by Area

Central Central Type Detail North South Total East West Nuisance/Illegal Driving/Use 6 7 1 6 20 Nuisance/Intimidation 5 1 3 9 Nuisance/Other 13 3 3 3 22 Obstruction/Cropped/Ploughed 2 7 2 11 Obstruction/Fallen/Unstable Tree 59 37 60 41 197 Obstruction/Fencing 12 6 14 8 40 Obstruction/Other 7 4 7 11 29 Other/Adjacent To Path 7 3 2 12 Other/Enquiry Only 6 5 18 3 32 Other/Improvement Request 8 2 3 13 Other/Other 5 2 7 Signage/Fingerpost 73 2 29 24 128 Signage/Informative 4 1 3 3 11 Signage/Waymarking 41 1 19 6 67 Structure/Barrier 1 1 2 Structure/Boardwalk 2 3 3 8 Structure/Bridge 2 8 17 8 35 Structure/Gate 2 2 11 15 Structure/Kissing Gate 1 1 2 Structure/Other 1 1 Structure/Squeeze/Gap 1 1 Structure/Stile 5 2 13 13 33 Surface/Condition 12 7 10 5 34 Surface/Drainage 2 2 6 5 15 Surface/Other 3 1 3 1 8 Vegetation/Vegetation Control 11 8 60 31 110 Total 283 103 286 190 862

Figure 5: Average time to resolve reports

Average time (in years) taken to resolve each problem type. This shows the average of all the resolved problem reports held in the system. Also shown is the default priority assigned (e.g. P3) to each problem type to enable a comparison to the time taken to resolve.

Table 3: Unresolved problem reports – Type and sub-type by Area

The number of unresolved problem reports that are currently unresolved. This also includes issues that are in progress.

Central Central Type Detail North South Total East West Nuisance/Illegal Driving/Use 8 6 3 5 22 Nuisance/Intimidation 12 3 4 19 Nuisance/Other 7 7 4 18 Obstruction/Cropped/Ploughed 58 21 36 12 127 Obstruction/Fallen/Unstable 33 29 9 9 80 Tree Obstruction/Fencing 68 27 56 15 166 Obstruction/Other 23 18 48 26 115 Other/Adjacent To Path 9 6 4 4 23 Other/Enquiry Only 9 9 15 3 36 Other/Improvement Request 32 42 10 7 91 Other/Other 28 80 8 3 119 Signage/Fingerpost 44 54 28 4 130 Signage/Informative 9 8 1 2 20 Signage/Waymarking 33 21 12 2 68 Structure/Barrier 1 1 2 Structure/Boardwalk 1 1 Structure/Bridge 22 8 19 12 61 Structure/Gate 13 16 11 40 Structure/Kissing Gate 3 3 4 3 13 Structure/Other 3 2 1 6 Structure/Squeeze/Gap 2 2 4 Structure/Steps 6 1 2 9 Structure/Stile 170 61 162 37 430 Surface/Condition 67 25 47 42 181 Surface/Drainage 28 8 18 15 69 Surface/Other 7 3 5 15 Vegetation/Vegetation Control 160 114 11 24 309 Total 855 556 516 247 2174

Figure 6: Unresolved Problem reports - Average time waiting

Average time (in years) that unresolved reports have been waiting to be resolved.

Years

Table 4: Definitive Map and Village Green Statistics

Traffic Regulation

Temporary Closure Orders processed since April 2012 65

Routes currently affected by Traffic Regulation Orders 50

Claims to amend the Definitive Map

Received since April 2012 5

Awaiting investigation 65

Taken up for investigation since April 2012 1

Currently in progress 14

Resolved since April 2012 3

Dedications completed 8

Public Path Orders (diversions, dedications)

No. on list (inc waiting list) 32

Orders made since April 2012 15

Orders confirmed since April 2012 8

Orders that came into effect since April 2012 5

Town and Village Green Applications

Received since April 2012 2

Awaiting investigation 3

Under investigation 2

Resolved 0

Mtg47 – Item 2B/3

MEETING DATE: Tuesday 19th February 2013

REPORT TITLE: CAP Review Workshop

ACTION REQUIRED FROM FORUM: Participation in workshop

1.0 Background

The Countryside and Rights of Way Act 2000 introduced a requirement for Highway Authorities to produce a Rights of Way Improvement Plan. Although, as an ‘Excellent Authority’ Hampshire County Council could have opted out, instead we welcomed the opportunity to work with others to carry out a comprehensive review of issues relating to our rights of way network. We also chose to broaden our approach to ensure we covered issues relating to Countryside Access in general, rather than simply focusing on the rights of way network.

The Countryside Access Plans (CAPs) were produced in 2008 and, although the statutory requirement is that the plans be reviewed every 10 years, Hampshire published its first set of access plans for a period of five years. They therefore run from 2008 to 2013.

We would now like to hear the Forum’s views on what has worked well, what hasn’t and what our key considerations should be for the review of the plans. To inform the workshop, this paper describes the development, content and implementation of the current plans as a basis for discussion.

The full plans can be found on the website: www.hants.gov.uk/countryside-access-plans

2.0 The Hampshire Countryside Access Plans

Research / Development

Two approaches to the collection of data for the CAPs were piloted to evaluate the benefits of different methodologies. In the Forest of Eversley, after qualitative research with key contacts to establish expert opinion on the current issues facing users, consultants carried out a quantitative, large scale household survey and mapped existing access sites and routes in detail. In the Forest of Bere, County Council officers used a more qualitative approach, based on smaller-scale surveys, interviews with key access providers (including local authority representatives and other public landowners) and ‘broad-brush’ mapping of access using existing data. Although both approaches had benefits, the bottom-up Forest of Bere approach provided not only a clear understanding of local issues, but also established a range of contacts within the community.

The County Council therefore went on produce five further plans using the qualitative methodology piloted in the Forest of Bere, as endorsed by HCAF. It was further agreed with HCAF that the work for each plan would be overseen by a local Working Group made up of local residents, user group representatives, local authority representatives, public land managers and private landowners. The initial purpose of these groups was to guide and advise on the production of the plans, and to provide local contacts and assist with further research and consultation.

Content/Structure

County Overview General themes for the County

Seven area based CAPs Issues specific to particular areas of Hampshire

CAP GIS Layer GIS layer showing specific network improvements (maintenance, development, etc) highlighted

throughout the research

The plans comprise three key elements:

The Hampshire Overview is the overarching document which draws the CAPs together and describes the key issues affecting access to the Countryside across Hampshire.

The area based CAPs reflect the fact that Hampshire is a large and diverse county and that, whilst there are some access issues which are common across Hampshire, there are others which reflect factors such as soil types, land use, underlying geology, topography and demography. The area- based plans represent, therefore, the key local issues that have emerged in different areas of Hampshire.

The Geographic Information System (GIS) layer is a map of specific network issues which those people who have contributed to the access planning process have identified. These issues include desired additions to the network, improvements required to the existing network and obstacles/barriers affecting people’s access to the Countryside. This layer originally included all suggestions which were made but, over time, has been refined and prioritised.

Implementation

This diagram indicates the key mechanisms by which the issues or improvements identified in the CAPs have been delivered.

Parish Councils Applications

CAP Action Network HCC Groups / Improvements HCAF

Other Opportunities organisations provided by and public planning and landowners development Private Landowners

Most of the work of the Countryside Access Team has been shaped around CAP delivery. The following are examples of the work that has taken place; it is not a comprehensive list of actions or projects.

Shaping our business: The County Council has a number of statutory duties and powers relating to access to the Countryside but has always been clear that, in carrying out these duties, our focus should be driven by public benefit. CAP priorities have therefore been built into key areas of work – for example, applications to modify the Definitive Map of Rights of Way can now be prioritised if they meet a need identified in a CAP, and applications to divert public rights of way are now scored according to how they deliver against CAPs. Guidance to landowners has also been developed to ensure that where routes are diverted or dedicated, the new route addresses, where possible, issues identified in CAP research. Issues reported on the existing network are now also prioritised. Projects which address CAP related access improvements have been instigated; these might include specific infrastructure improvements to the network or those aimed at improving the information we provide relating to Countryside Access, such as Storytrails.

Working together: A key area of delivery has focused on working with others to deliver against CAP issues. The Small Grants Scheme has been developed to enable Parish Councils and landowners to take action to address specific issues. The Parish Reference Guide has been produced, also as a mechanism for helping parishes to understand their powers and options.

Volunteer groups have become increasingly important in the delivery of CAP aims. We have been working with the Ramblers on projects such as Waymarking and with the Ramblers, landowners and others on Stiles to Gates. Obviously, the LAFs within Hampshire have also played a leading role in driving projects, the PATHH project which has involved members of both the New Forest and the Hampshire LAFs is one example of this. The CAP Working Groups have, to varying degrees, played an important role in prioritising routes on the GIS layer and, in certain cases, considered particular projects arising from this.

Influencing delivery: The CAPs have provided a significant opportunity to influence development and delivery across Hampshire. Significant work has taken place to embed the contents of the Countryside Access Plans into other plans and delivery programmes such as Local Plans, Local Transport Plans, Hampshire’s Strategic Infrastructure Statement and other such documents. The nature of the documents and the way in which they were researched means that they have proved useful and credible documents for partners to share. Alongside working to embed the core issues identified by the CAPs in relevant plans, strategies and delivery programmes and using the GIS layer to identify specific routes for delivery as opportunities have arisen, the Countryside Recreation Network project is an attempt to shape the development and delivery of Hampshire’s green infrastructure in a way that responds to the key issues described in the CAPs.

3.0 Revising the Countryside Access Plans

Through this workshop the forum is asked to provide its views on the elements of the Access Plans which have proved successful and the elements which need to be rethought or reviewed in light of changing circumstances. The County Council will then consider the views put forward and return to the next Forum meeting with its proposals for consideration.

Mtg47 – Item 4

MEETING DATE: Tuesday 19th February 2013

REPORT TITLE: Forward Plan and Meeting programme

ACTION REQUIRED FROM FORUM: Discussion/Decision

1.0 Forward Plan

The 3-5 year Forward Plan has been updated by the Chair and Vice-Chairs (see Annex 1).

Forum members are asked to consider if there are any additions/amendments needed to the forward plan and what measures should be used as the success criteria.

2.0 Meeting Programme

The draft meeting programme for 2013 can be found in Annex 2. This lists the main themes to be considered by the Forum this year.

Forum members are asked for their comments on the themes proposed for 2013.

Following the meeting, the Chair and Vice-Chairs will finalise and distribute the forward plan and meeting programme.

HAMPSHIRE COUNTRYSIDE ACCESS FORUM (HCAF): 3-5 Year Forward Plan (V3) Agreed by the Forum in ………. 2013

Topic & level of Forum Involvement Success Criteria 1. CAP Review and Implementation  Advise on the process used for the review of the CAPs 2014-2019 and contribute to the review itself.  Advise on the implementation process  Provide a representative to each CAP working group and review progress of groups (at least 2x per year)  Advise on potential partners and/or funding for implementation projects  Contribute to specific/pilot projects 2. Compliance with statutory responsibilities (e.g. ROW, Open Access, and highway issues affecting non-motorised users)  Monitor compliance with statutory responsibilities  Provide advice and guidance on compliance with statutory responsibilities 3. Influence national and local government policy  Respond to statutory consultations and selected consultations as agreed by HCAF members  Engage with and provide advice to those developing new and revised countryside policies (e.g. multi-user routes, all ability routes, permissive routes, unclassified county roads)  Engage with Natural England on specific topics  Engage with planning authorities on securing access improvements through the planning system  Provide advice and guidance to HCC/SCC/ PCC, District Councils and Highways Agency on the implementation of policies affecting access  Liaise with the NF LAF and SD LAF on issues affecting the National Parks in Hampshire, as appropriate 4. Promote opportunities to improve access through local initiatives, Trusts and other organisations  Liaise with HALC, Town and Parish Councils and other bodies supporting local and voluntary action  Engage with the voluntary sector e.g. through Community Action Hampshire, conservation bodies and others  Promote and review HCC Small Grants Scheme and provide panel members  Engage with the Hampshire Local Nature Partnership 5. Education/Awareness raising  Identify opportunities to influence behaviour in the countryside and provide appropriate advice and guidance to access providers and users  Engage with educational establishments (e.g. Sparsholt College) 6. Engaging with land owners (public and private) managers and tenants on access issues  Identify opportunities to engage with private and public landowners  Work with public landowners, particularly HCC to ensure that it leads by example  Engage with MoD and contribute to review of MoD bylaws 6. Seek out/sponsor opportunities to improve access  PATHH – conclude current phase of PATHH and decide future action with regard to output  Consider opportunities presented by schemes such as the Paths for Communities programme 7. Budget for Countryside Access  Receive briefings on budgets for countryside access and provide advice as appropriate  Identify additional funding sources and advise as appropriate 8. HCAF Training and engagement with other LAFs  Identify training opportunities for HCAF members on relevant topics  Liaise with NFAF and SDLAF  Liaise with members of other LAFs, including use of the Huddle network

HAMPSHIRE COUNTRYSIDE ACCESS FORUM: MEETING PROGRAMME 2013

Meeting Dates: 19th February, 14th May, 18th July, 22nd October (AGM)

Theme What / How When CAP  Provide a representative to each CAP working group and review progress of groups (at least 2x per year) Implementation  Advise on potential partners and/or funding for implementation projects  Contribute to specific/pilot projects  Advise on the implementation process Note - subject to change following discussions in meeting of 19th February (item 2/3) CAP Review  Advise on the process to be used for the review of the CAPs  Contribute to the review of the CAPs  Advise on the draft CAPs 2014-2019 Note - subject to change following discussions in meeting of 19th February (item 2/3) Compliance  Understand full range of statutory responsibilities with statutory  Monitor compliance with statutory responsibilities responsibilities  Provide advice and guidance on compliance with statutory responsibilities  Advise on mechanisms for delivery Note - subject to change following discussions in meeting of 19th February (item 2/3) Opportunities  Conclude current phase of PATHH and decide future action with regard to output to improve  Consider opportunities presented by schemes such as Paths for Communities access/ multi-  Identify additional funding sources for access improvement projects and advise user routes Education  Identify opportunities to influence behaviour in the countryside and improve understanding  Identify and advise on the delivery of specific projects  Engage with Hampshire County Learning and other partners on specific projects as appropriate Other matters  Respond to statutory consultations and selected consultations as agreed by HCAF members as they arise  Provide advice and guidance to HCC/SCC/ PCC, District Councils and Highways Agency on the implementation of policies affecting access  Attend regional and national LAF conference  Liaise with NFAF and SDLAF on specific topics as appropriate  Liaise with members of other LAFs, including use of the Huddle network *The work of task groups must have full Forum support before advice is issued.

Mtg 47 – Item 5

MEETING DATE: Tuesday 19th February 2013

REPORT TITLE: PATHH – Minutes of Steering Committee Meeting

ACTION REQUIRED FROM FORUM: Discussion

Providing Access to Hampshire’s Heritage (PATHH) Steering Committee Meeting Monday 29th October 2012

Present: David Ashcroft, David Blakeway, Sue Coles, Ruth Croker, Terry Doyle, Stephen Fisher, Amanda Hull, Mark Maclay, Alan Marlow, Emma Noyce, Nigel Wolstenholme

1. Apologies for absence

Jane Harris, Sam Jones, Sarah Manchester.

2. Minutes of Meeting of 15th August 2012 and matters arising

The minutes of the last meeting were accepted as a true record.

Article for Waymark – a draft follow-up article for Waymark was circulated to the Committee for comment. All felt that the article should be sufficiently different to the original one, it was therefore agreed that it should be reviewed in December, following the thank you event, and when there is a better idea of what has been achieved and the next steps. The deadline for articles for the next edition of Waymark is 2nd January.

ACTION: Sue, Alan – re-draft article for Waymark, for submission by 2nd January.

Inside Out - a copy of the email with the original enquiry from Inside Out had been circulated to the Committee for reference. Nothing further had been heard about this. It was agreed to wait until further contact is made and be mindful that this may be something the Committee will need to be involved in.

3. Budget

Alan circulated an updated budget summary, including the projected final spend. All money from HLF has been allocated for spending, so any additional costs will need to wait until after the next HLF money is released. This may include payment of Land Registry charges.

4. Research Output

A summary progress report was circulated with the agenda. Stephen provided the following additional update:

 The database is now complete, including photos of all the relevant maps and awards.  A total of 262 routes were reviewed in phase two, of which 70 were rejected.  The ACAMs have reviewed all routes coming out of phase two and prioritised them in terms of desirability and feasibility and whether they appear on the List of Streets. .  Research relating to all routes, including those rejected, are stored on the database. An additional column was added following the ACAM review to note against each route any significant details (e.g. deliverability, desirability, whether it appears on the List of Streets), and those that are highly desirable are listed at the top.  Routes with evidence of vehicular use have been kept on the database, but have been classified as ‘D’, because the legal process for an upgrade to a BOAT means it is unlikely that they will be taken forward.

It was noted that it would also be useful to check whether any of the routes have been the subject of a Legal Event Order. Recent Orders can be checked online however historic ones (i.e. routes that have been stopped up) will need to be checked at the Record Office.

Sylvia Seeliger has now been commissioned to undertake an expert review of the research to determine the robustness of the historic evidence. She is starting with the database for East Hants as a pilot and will use this to estimate how much time will be needed for the entire review.

It was acknowledged that many of the routes not regarded as desirable or deliverable by the ACAMs would have good historic evidence but their inclusion in the external review will depend upon sufficient budget being available.

Stephen reported that his time is now very limited as the ACAM review had taken significantly longer than anticipated (over 12 hours). He noted that it will also be very time consuming to prepare all routes on claim forms and if agreed by the Steering Committee he would prefer to concentrate on the prioritised ‘A’ routes in the first instance. He will use key volunteers to assist with this where possible and progress to preparing the prioritised ‘B’ routes if time allows. This approach was agreed by all.

5. HLF Completion Report

The HLF Evaluation Report will be the main task for Stephen in November. It was agreed that he would just include examples of the research in the report and send all data on a CD as an appendix.

ACTION: Stephen - draft HLF evaluation report and circulate to Committee for comment.

ACTION: Amanda – compile contributions in-kind for HCC, SCC and NFNPA for inclusion in completion report.

6. Volunteer Event

A thank you event for volunteers has been booked in the Record Office on 27th November from 18.30. Stephen confirmed that 40 volunteers had already accepted the invitation.

It was agreed that the format of this event should be a talk by Stephen summing up the project, followed by questions, then an opportunity for people to mingle, with wine and nibbles.

It was agreed that an invitation should also be extended to all members of HCAF, as well as members of the New Forest Access Forum and the South Downs Local Access Forum.

ACTION: Sue – invite members of HCAF, NFAF and SDLAF to the volunteer event.

7. Education / Travelling Exhibition / Talks

 Education – no further update since the last meeting. The education target has been met.

 Exhibition – both sets of banners are booked into libraries until the end of December (set to be moved between Lymington, Ringwood and New Milton) and January (set to be moved between Alton, Petersfield, thank you event, Stubbington and Portchester), following which an arrangement will need to be made to return them to Winchester.

 Talks – 20 talks have been delivered or booked in total, this includes three to be delivered by Stephen in the new year. It was noted that Sue has also been invited to deliver a talk at the National LAF Conference in February.

8. Publicity

Distribution of PATHH leaflets – a copy of the leaflet was circulated to all and members of the Steering Committee were urged to distribute to their contacts. It was agreed that they should also be distributed to all libraries if possible, or at least those that had hosted the exhibition.

ACTION: Amanda – arrange for leaflets to be circulated to libraries.

Presentations to other bodies – it was noted that there is no mechanism in place to let people know how to request a talk. It was suggested that a presentation be made available on the website, possibly with a voice over or as a video. Stephen agreed to look into this further.

ACTION: Stephen – investigate opportunities to present the presentation on the website including a voice over or video recording.

End of project publicity – it was felt that a press release marking the end of the project would be appropriate, possibly as a follow up to the thank you event. All agreed that this should focus on celebrating the success of the volunteer involvement in the project and the educational element. Emma suggested that this is coordinated through the HCC press office.

ACTION: Sue/Alan – draft press release following the thank you event.

Post project contact email – it was agreed that the [email protected] email address could continue to be used for the time being. Stephen agreed to set up a forward on this email account to Sue, Alan and the landowner representatives. In the long term if was felt that Sue should look to set up a new gmail address e.g. [email protected].

ACTION: Stephen – set up a forward for the existing gmail account.

ACTION: Sue – look in to the set up of an alternative PATHH email account.

Online education pack – Stephen reported that this is nearly complete and will be uploaded onto the website when ready. It was suggested that a letter be sent to all Head Teachers so they are aware of the pack.

9. AOB

Stephen reported that he is checking with all volunteers involved in the project, to see whether they would be happy for him to circulate their details to HCC etc, so they can be contacted if there are any other similar opportunities.

10. Date of next meeting

Dates to be circulated for early February.

Mtg47 – Item 6

MEETING DATE: Tuesday 19th February 2013

REPORT TITLE: Reports from other LAFs

ACTION REQUIRED FROM FORUM: None

Meeting dates for 2013 for the New Forest and South Downs Local Access Forums:

New Forest Access Forum: 4 March; 4 June; 9 September; 2 December South Down Local Access Forum: 18 April; 18 July; 17 October; 21 January

Minutes/Agenda of the recent meetings of the New Forest and South Downs Local Access Forums are provided below for information.

DRAFT - Minutes of the New Forest Access Forum Meeting 3 December 2012, Present Members: Alastair Duncan (Chair) Rachel Pearson Joan Cundill Ruth Croker Pat Thorne Sam Dovey Lynden Bowen Heather Gould Alison Russell Ben Rayner Leo Randall

Officers: Sarah Manchester (New Forest National Park Authority) New Forest National Park Authority) Sam Jones (Hampshire County Council)

In attendance: David Illsley (New Forest National Park Authority) Tracey Churcher (Hampshire County Council)

1 Apologies and minutes of last meeting

1.1 Apologies were received from members Sam Dovey, Gary North, Pat Thorne, Ann Sevier, Peter Walsh, Bobbie Lawrence and Gordon Garrett.

1.2 The minutes from the last New Forest Access Forum meeting of 3 September 2012 were agreed as a true record.

2 Matters arising from the last meeting

2.1 Item 2.1 - A site visit had been made by some Forum members. Following the site visit Alastair wrote to the Town Council offering advice on the zig zag path and horse riding access.

2.2 Item 5.3 –An announcement from Defra regarding the coastal access on the Isle of Wight was anticipated, following recent publicity of the issue on breakfast television.

2.3 Item 5.5 – The New Forest Access Forum had endorsed Joan Cundill’s comments regarding the NFDC’s proposal to introduce new car parking charges. Joan advised the Forum that she had recently attended a meeting with the District Council on behalf of

the NFAFA. During this meeting it was advised that an Access Consultant had been appointed and information would be circulated early in the New Year.

2.4 Item 10.1 – Sarah Manchester advised the Forum that should they wish to comment on the greater involvement of the NFAF with the Growing the Forest project to contact her directly.

2.5 Item 16.2 – Joan Cundill updated the Forum with regards to the all ability path at Ashurst recreation ground. Ashurst Parish Council had discussed the possibility of having telephone numbers on the gate to enable access; however it was decided that this would not be a good idea. Presently is thought that only one local person knows the combination to access the path. Following discussion the Forum agreed to write in the first instance to the parish council to suggest some options for enabling all members of the public to have access to the all ability path.

Action: Joan Cundill to draft a letter and forward to Alastair Duncan and Sarah Manchester

3 Expedition Routes for young people with profound disabilities – Tracey Churcher, Hampshire County Council

3.1 Tracey Churcher gave a PowerPoint presentation on working with children with profound disabilities whilst taking their Duke of Edinburgh award.

3.2 Completing the Duke of Edinburgh award is a good opportunity for both able bodied children and children with disabilities; it gives them the opportunity to gain skills for work and life. The New Forest hosts around 600-700 expeditions each year, with it being the ideal place to carry out completion of the bronze expeditions as it is relatively flat with many options for camping. Tracey has previously worked with disabled children in a number of schools within the Hampshire area, including schools on the Waterside and in Ringwood. The charity has recently used borrowed Trampers (off road mobility scooters) for less able bodied children, however HCC would like to lease 4 Trampers which could then potentially be used for both young people completing their Duke of Edinburgh award and also more widely by residents of and visitors to the New Forest. Tracey advised the Forum that she is currently looking for partners to assist in the leasing of these vehicles and a suitable area to store them to enable all parties to use the Trampers. Following discussion Forum members suggested several locations where it might be possible to keep the Trampers. These included, Golf Courses, Balmer Lawn hotel, New Park, Foxlease and the Forestry Commission timber works site at Burley. Tracey will look into this further.

3.3 Alastair thanked Tracey for her presentation, which members agreed had been very interesting.

4 Access Forum Survey – Sarah Manchester

4.1 Following on from the recent bi-annual survey, it was noted that a total of 9 responses had been received. The results were circulated during the meeting, and general agreement was received. There was also general agreement with the suggested options included with the summary of responses.

4.2 It was agreed that Alastair would meet with Ruth and Sarah to consider the responses in more detail, and agree any resulting actions.

Action: Alastair, Ruth and Sarah to meet and discuss the NFAF member survey responses

5 Review the Forum’s Structure & Remit document (paper 30/1)

5.1 Sarah brought item 6.6 of the Structure & Remit document to the attention of the Forum, commenting that although this rarely occurs, all members must be aware of disclosing any personal interests prior to Forum meetings.

5.2 It was agreed that Paragraph 9.2 would be amended to allow 5 minutes for representations from the public. It was tacitly recognised that more time could be allocated to a representation, if this was considered appropriate.

Action: Sarah Manchester to update the Structure & remit document

5.3 Forum members were advised to check their biographies on the NFAF website and to change if necessary, also any new members would need to write a biography and email to Sarah Manchester or Vicki Gibbon.

Action: All members to ensure biographies are up to date and email Sarah Manchester / Vicki Gibbon with any necessary amendments.

6 Annual Report – Alastair Duncan (paper 30/2)

6.1 Alastair advised the Forum that content for the annual report would be drafted and circulated at the next meeting.

7 Officer’s Report – Sarah Manchester (paper 30/3)

7.1 Sarah Manchester introduced her Officer’s report highlighting that the Growth and Infrastructure Bill is currently being discussed at Parliament, the New Forest Access Forum do not currently need to act on this however should this go through it may trigger more town and village green applications.

7.2 Following discussion Alison Russell commented that the BHS code of conduct was quite long. It was thought that the local ‘codes’ were more user-friendly. It was suggested that there might be scope for Alison or one of her BHS colleagues to attend a meeting of the Cycle Working Group to discuss common issues and that inter-group dialogue promotes understanding.

8 Local Nature Partnership (paper 30/4)

8.1 Ben Rayner introduced his report on the Local Nature Partnership, which had been circulated at the last meeting. Ben explained that the LNP would potentially be a good organisation for the NFAF to work with, however at the moment they are just getting established and it is not clear how much weight the LNP will carry. Potential roles for the NFAF would be as a high-level strategic adviser, and also at a lower level on delivery. Ben agreed to keep the NFAF informed of future developments.

9 New Forest Higher Level Stewardship Scheme Wetland Restoration – Alastair Duncan (paper 30/5)

9.1 Alastair reported on his recent site visit to and around Islands Thorns, this is a recently opened Inclosure in the northern part of the Forest. Alastair explained that Sarah Oakley led the site visit and did an excellent job of explaining what the intentions were there in regards to wetland restoration and why this would be needed. The watercourse through Islands Thorns Inclosure had eroded causing a deep channel. It was desirable to raise the channel bed to a more natural level. Existing access points, both bridges

and fording points, across the stream would be retained. During the short term there would be some local disruption with the removal of trees etc however this is a long term project which would be beneficial to the Forest.

9.2 Lynden Bowen expressed an interest in the HLS scheme and advised Alastair Duncan that she would also like to attend a future site visit.

10 Dog Walking Code – Heather Gould (paper 30/6)

10.1 Heather introduced her paper on the new dog walking code, commenting that a range of window stickers and credit card sized information would also be produced. Some suggestions about the text were made, which Heather would report back to the Dogs Forum. The main point made was that actions to prevent disturbance to ground nesting birds should not be dependent on the presence of signs.

10.2 Alastair commended the Dogs Forum for its work, and the NFAF endorsed and welcomed the new code with the proviso that the Forum’s suggestion was considered.

11 Coming up in 2013 – Sarah Manchester (paper 30/7)

11.2 Dates were agreed for 2013 meetings as 4 March, 3 June, 9 September and 2 December. The March and December meetings will be held at Foxlease or Lyndhurst Community Centre with Sarah Manchester and Alastair Duncan looking at suitable venues for June and September confirmation will be circulated in due course.

11.3 Alastair Duncan agreed to attend the National LAF conference which will be held in February.

11.4 Sarah Manchester, Lynden Bowen and Ben Rayner were interested in attending the regional LAF conference; Sarah to advise of dates in due course.

11.5 Neighbouring LAF meetings – Ruth Croker will continue to attend Wiltshire meetings and Joan Cundill may be able to attend Dorset meetings if Peter Walsh was unable to.

11.6 The following members have agreed to attend HCAF meetings – Alastair Duncan, Ruth Croker (not February), Lynden Bowen, Heather Gould (July or October). Ben Rayner will be the first reserve.

Action: Sarah Manchester to firm up attendance at HCAF meetings, and inform HCAF

12 HCC Updates – Sam Jones

12.1 Sam Jones gave the Forum an update on the work of Countryside Service in the New Forest, explaining that it had been a very busy couple of months. Prior to the meeting a spreadsheet was circulated to members detailing the stiles to gates project. Presently 31 gates had been fitted with a further 25 scheduled for installation before the end of the financial year. The NPA supplies the gates, and HCC and NPA have an agreement that timber gates will be installed, except when a gate will be exposed to ponies or horses in fields, when a metal gates is used as these are less palatable to the equine community.

12.2 HCC is also devising some standard specifications for rights of way work, which will be very helpful for Small Grants Scheme applicants as well as for contractors and the rights of way team itself. Once complete, the specifications will be available on line.

12.3 Framework agreements are being drawn up with pre-approved contractors. Once in place these will speed up delivery.

12.4 Three bridges are due to be installed on footpaths in Godshill, Ibsley and Sopley.

12.5 It is hoped that the Local Sustainable Transport Fund will be able to assist with projects to provide multi-use routes in Breamore and Boldre.

12.6 Sam appealed to all members and their representation groups to help with information about repeated vandalism of a footbridge in Linwood. Gates and signs are being removed from the bridge, which leaves it open to livestock. The bridge is not livestock- friendly, and as it is constructed to footpath standards it should not be used by horse- riders who should use the adjacent fording point. The police have been notified, as the damage is considered to be a criminal offence.

13 Recreation Strategy Working Group – Alastair Duncan (paper 30/8)

13.1 Alastair Duncan updated the Forum on the Recreation Management Strategy Working Group explaining that a new Chair had been elected and ran the meetings quite differently. The Chair prevailed on the meeting to take Cycling off the agenda for the next 12 months. Alastair commented that some other members of the Group were not entirely happy with this, as cycling is quite a contentious issue and many feel that it needs to be addressed.

13.2 During discussion members were concerned that the RMS Working Group might have lost its way. It was felt that the Group should ensure that there is a good balance between all Forest interests, including cyclists, walkers, horse riding etc. Alastair agreed that he would take this view back to the Working Group.

13.3 The Forum endorsed the Research sub-group’s proposal to undertake research into the actions, knowledge and motivations of cyclists.

14 Reports from Representatives

14.1 Small Grants Scheme – Joan Cundill (paper 30/9)

No further comments were given on this paper

14.2 Community Toilets Scheme – Joan Cundill (paper 30/10)

Joan Cundill commented on her paper, advising members of the Forum that currently they have 17 venues in the scheme, and that she would like to see this grow to around 100. The village shop in Minstead was reported as a good example of where the scheme is proving to be successful

14.3 Providing Access to Hampshire’s Heritage – Ruth Croker

Ruth Croker advised the Forum that leaflets had now been produced and distributed. This project had been handled very well and a large number of volunteers had assisted.

14.3 Cycle Working Group – Alastair Duncan

No further comments were given

14.4 Huddle – Ben Raynor

It was commented that Huddle is reasonably useful as a means of communicating information and there had been a steady flow of discussions on the website. It was thought that NE views Huddle as being of value, as opposed to NE providing staff to support LAFs. Ben will continue to monitor and report back to forum members.

15 Reports from neighbouring access forum meetings

15.1 Wiltshire 26 September (paper 30/11)

15.2 Hampshire, 30 October (paper 30/12)

15.3 Dorset 9 November (paper 30/13)

15.4 Due to time restraints it was agreed to take all the above reports as read.

16 AOB / Items for next meeting

16.1 Sarah Manchester commented that the recent review of Governance of National Park Authorities had not been dropped by Parliament, although there was neither the money nor the time available at the moment for the primary legislation that would be required to introduce it.

16.2 Alison Russell suggested that the Forum might have an interest in a proposed HLS scheme at Barton Common, as it might include changes to the access provision.

16.3 Alastair Duncan was concerned that there had been no representation from the Forestry Commission for the last two meetings.

The meeting ended at 1.30pm

Date of next meeting: Monday 4 March 9.30am – 1.00pm venue to be confirmed

South Downs Local Access Forum

22 January 2013 Richmond Room, Edes House, West Street, Chichester, PO19 1RQ Agenda 10.30 a.m. – 13.30 p.m. Tea and coffee available from 10.00

Time Item Outcome

A. General Business 10.30 1. Welcome, apologies and any urgent matters not on agenda

10.35 2. Minutes of the last meeting, 24 April 2012 Agree minutes. a. Matters arising Report actions.

10.50 3. SDNPA update a. Work Plan 2013/14 (Appendix 1) LAF input b. LSTF Update only c. South Downs Management Plan – Outcomes and Policies LAF to agree how Survey to be held February - March to respond

11.10 4. Defra and Natural England business a. Huddle b. Dedication of NE owned NNRs as Access Land c. Other NE news

11.20 5. Information items a. Feedback from other LAFs, members

B. Key Topics for discussion SDLAF advice sought. 11.30 6. SDLAF involvement at public events, Laura Warren, Community Engagement Officer, SDNPA

12.00 Break

12.10 7. Access on MoD land, SDLAF/HCAF joint message (Appendix 2 to follow)

12.40 8. Dog walkers code of conduct/charter (Appendix 3)

13.30 Close

Mtg47 – Item 7

MEETING DATE: Tuesday 19th February 2013

REPORT TITLE: Forum Officer’s Report

ACTION REQUIRED FROM FORUM: Volunteer to join the SGS Panel Agenda items for SELAF conference Comments on Countryside Service Design Standards 1.0 Summary

This paper provides brief information on:  Small Grants Scheme  National Updates  Forum Membership  Countryside Service Design Standards  LAF Conferences

2.0 Small Grants Scheme – Countryside Access

It has now been confirmed that the Small Grants Scheme budget for 2013/14 is £50,000. Closing dates to the Scheme are: 5th April; 28th June; 27th September.

There is currently a vacancy on the Panel following a member resignation. This would involve attending three Panel meetings a year to advise on applications to the scheme. Please contact Amanda if you would be interested in joining the Panel or if you would like any further information about this role.

The South Downs National Park Authority has recently announced the launch of the Sustainable Transport Solutions Fund (STSF) - a small grants scheme fund that will run from 1 February 2013 to 31st March 2015. Any business, parish council, voluntary group, partnership or other not for profit organisation can apply for funding if they believe their project will encourage people to travel sustainably to and within the National Park. It is anticipated that this fund will be suitable match funding for many Small Grants Scheme projects within the National Park (subject to them meeting the essential criteria of the fund).

3.0 Forum Membership

Vacancies have been advertised for representatives of landowners and motor vehicle users – appointments to both posts are being finalised. A vacancy for an off-road cycle representative has also been advertised. The closing date for applications is 22 February.

4.0 LAF Conferences

National Conference - due to be held on 27th February in Sheffield. The agenda includes talks on how LAFs can make use of the survey on engaging with the natural environment, PATHH (to be given by Sue Coles), and the role of rights of way improvement plans. It also features workshops on volunteers, urban LAFs, multi-user routes, LNPs, engaging with health departments, planning issues, facilitating disabled access, huddle, setting up ‘friends of’ groups, open access, impacts of cuts, green infrastructure and Paths for Communities. Sue Coles and Graham Flatt will be attending on behalf of the Forum.

South East LAF Conference - the next SELAF Conference is due to take place on 21st May in London. Please inform Amanda if there are any items you would like to see on the agenda and/or if you would be interested in attending.

5.0 National Updates

The Government response to the Independent Panel on Forestry report has been released. The Government has agreed with the Panel's recommendations and believes 'that the Public Forest Estate should continue to deliver a high level of public benefits. These benefits, such as safe and well-marked public access, rich biodiversity and high quality recreational facilities, are fundamental to the integrity of the Estate and contribute significantly both to the rural economy and to wider Government social and environmental priorities.' Key messages for LAFs include:  Public Forest Estate to remain in public ownership.

 New body to be created alongside the FC to hold the land in trust.  Aim to work with forest and woodland landowners to improve public access.  Recognition of the importance of health and well-being and the contribution made by green space.

The full report can be found on the website: http://www.defra.gov.uk/publications/2013/01/31/pb13871-forestry-policy-statement/

Review of maps of open country and registered common land deferred Natural England is required under section 10 of the Countryside and Rights of Way Act 2000 to undertake a review of the eight conclusive maps of open country and registered common land in England, some of which were first published in 2004 and others in 2005. It is required that the first review is undertaken not more than ten years after the issue of the conclusive map. Further reviews must also then be undertaken within ten years of that first review.

As a consequence of the Government’s overall budgetary situation, which means that not all of the work that the Department and Natural England consider useful and important can be given priority at the moment, Ministers have decided to defer the review of the maps. Regulations under the Countryside and Rights of Way Act 2000, will therefore be made to extend the review period in section 10(2)(a) of the 2000 Act to not more than fifteen years after the issue of the original conclusive maps, and to also extend the period in section 10(2)(b) of the Act to not more than twenty years after each previous review.

The first Paths for Communities grant offers were made at the end of last year to local groups in Sheffield, Kent and West Mersea (totalling £137,860). For more information see the website: www.naturalengland.org.uk/p4c.

Natural England has just published its latest MENE report, entitled 'Monitor of Engagement with the Natural Environment Survey (2009-2012): Difference in access to the natural environment between social groups within the adult English population (DATA003)'. For further information see the website: http://publications.naturalengland.org.uk/publication/4646400

6.0 Countryside Service Design Standards

There are a wide range of structures on Hampshire’s path network, which vary in their construction and adherence to current best practice. For example, there are many different versions of gates, boardwalks, steps, bridges, and drainage features.

In order to encourage a good minimum standard and a greater consistency in approach, the Countryside Service has produced in draft a series of standard designs for use by its own officers, partners (e.g. Parish, Town and District Councils, landowners, volunteer groups, local organisations) and others. These describe what we would like to see in Hampshire’s countryside; they suggest a minimum and do not preclude local distinctiveness.

They draw on:  Legal requirements (they all meet or exceed these)  Best Practice nationally, through guides such as BTCV’s (TCV’s) ‘Footpaths’  Other County’s practices and specifications  The expertise and experience of officers at HCC

Officers have distilled information from the above sources to provide a good minimum standard appropriate for Hampshire’s landscape and typical paths, to be used when structures are replaced. They will be appropriate for most but not all situations and are not comprehensive or exhaustive. In addition to these standards, further advice is offered through contacting officers where for example the recommended structure may not be possible/suitable or for more complex structures such as bridges.

Our officers will be using the finalised versions and we hope that our partners will find them useful in guiding their choice of structure or materials. In time and as needed, we hope to add standards for other structures – for example, rural car park surfacing or bird hides.

Members comments on the content of these drafts (see Annex 1) would be welcome, to [email protected] by 26th February.