Kalulushi Municipal Council

KALULUSHI MUNICIPAL COUNCIL

MINUTES OF THE SEVENTEENTH ORDINARY MEETING OF THE COUNCIL HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE, PRESIDENT AVENUE, KALULUSHI ON FRIDAY 24TH JULY, 2020 AT 09:33 HOURS.

PRESENT Councillors: Rashida Mulenga - Her Worship the Mayor Paul Chivunda - Deputy Mayor Modester Kabwe Northy T. Hang’andu Benson Kabwe Geoffrey Kanda Mukupa David Kapeso Gilbert. Kasongo Harrison Mwape Malunga Emmanuel Mazokera Alick C. N. Mwape Clement Njobvu Leonard Sayikumba John Shalubala Sydney Sikazwe Sam Silwimba Maxwell Mulenga Towa Ngwira Chifunga Shimishi Febby M. Simwanza (Mrs.) Maureen Mwape (Mrs.) Teddy Zimba Percyley Chibuye

IN ATTENDANCE: Officers Town Clerk Moses Mwelwa Director Human Resource and Administration Samuel Musenga Director Development Planning Naomi Sakala Director Engineering Services Mulenga Nkolola Chisela Director Housing and Social Services Francis Makesa Acting Director Public Health Christopher Mtonga Information Technology Manager Francis Mumba Acting Public Relations Manager Lidah S. Kamanga District Agricultural Coordinator David Kaboboto District Fisheries and Livestock Coordinator Chiti Kangwa Banda District Planning Officer Sampa Mutale Chibwili District Education Standards Officer Joseph Saili Chief Administrative Officer Paul Chipulu Chief Committee Clerk Hellen Kalezhi - Seke Chief Accountant Christopher Kanyanta

Legal Officer Tasila Chisela Banda Assistant Internal Auditor Nathan Mwandila Senior Clinical Care Officer Patrick Chibuye Senior Committee Clerk Kaputo Chishimba Committee Clerk (Recorder) Sharon Nkonde - Phiri

NATIONAL ANTHEM AND PRAYER

Prior to the commencement of the meeting, the National Anthem was sung and thereafter Councillor Alick C.N. Mwape led members of the house in an opening prayer.

KMC/C/293/07/20 ADOPTION OF THE AGENDA

On a proposal by Councillor Sydney Sikazwe duly seconded by Councillor Maxwell Mulenga, it was:-

RESOLVED

That the agenda of the Seventeenth Ordinary Meeting of the Council be ADOPTED as presented.

NOTICE OF MEETING

The Town Clerk read the notice convening the Seventeenth (17th) Ordinary Meeting of the Council in accordance with the Local Government Act No. 2 of 2019 of the Laws of Zambia.

APOLOGIES There were no apologies recorded.

DECLARATIONS OF INTEREST Declarations of interest were recorded from the under listed Councillors who in turn left the meeting at the time the matters in which they had interest or mentioned were discussed in the minutes.  Emmanuel Mazokera  David Kapeso  Teddy Zimba MAYOR’S COMMUNICATION AND ANNOUNCEMENT

The Council NOTED the Mayor’s communication which was as enlisted below:-

DATE EVENT

9/06/20 Her Worship the Mayor donated 35 sewing Machines, 17 carpentry tools, 10 building tools and 6 computers to various youth and women groups in the District.

11/06/20 Her worship the Mayor officiated at the official opening of Mount Meru filling station in Kalulushi Town Centre.

15/06/20 Her Worship the Mayor attended the handover ceremony of the new District Commissioner Mr. Steven Kainga.

24/06/20 Her Worship the Mayor opened a sensitization workshop for the female employees at Kalulushi Municipal Council in which various issues affecting the female employees during the execution of their duties were discussed.

10/07/20 Her Worship the Mayor together with various stakeholders launched the Tuwamye EPO Twikele Campaign. The launch was set off by the planting of fruit and pine trees at Chambishi School Chambishi Government Clinic. The campaign was expected to be adopted by all the Schools and Clinics in the District.

KMC/C/294/07/20 CONFIRMATION OF MINUTES OF THE SIXTEENTH (16th) ORDINARY MEETING OF THE COUNCIL HELD ON MONDAY 11TH MAY, 2020.

On a proposal by Councillor Leonard Sayikumba, duly seconded by Councillor Maureen Mwape, it was;

RESOLVED

That the Minutes of the Sixteenth (16th) Ordinary Meeting of the Council held on Monday 11th May, 2020 (Minute Nos. KMC/267/05/20 – KMC/292/05/20 be CONFIRMED as a true and correct record of the proceedings of the Council and signed by the Mayor subject to the following amendments: i. On page 7 vide Minute No. KMC/277/05/20, the name of the Councillor who moved the motion (proposer) for the adoption of the minutes of the Finance, Valuation and Commercial Undertaking Committee be changed from A.C. N Mwape and be recorded as T. Ngwira.

KMC/C/295/07/20 MATTERS ARISING FROM THE ACTION TAKEN REPORT Councillor Chifunga Shimishi wanted to find out if the plot premiums fees for Chibote plots enlisted under Minute No. SFVCU/108/04/20 were the old fees, to which he was informed that the old fee was K5, 000.00 which was later revised as enlisted below:

NEW i. High Cost K2,800.00 ii. Medium Cost K1,800.00 iii. Low Cost K1,000.00

Thereafter, the action taken report for the Sixteenth (16) Ordinary Council meeting held on Monday 11th May, 2020 was NOTED

KMC/C/296/07/20 ADOPTION OF THE MINUTES OF THE HUMAN RESOURCE AND ADMINISTRATION COMMITTEE MEETING HELD ON TUESDAY 19TH MAY, 2020

On a proposal by Councillor Leonard Sayikumba, duly seconded by Councillor Chifunga Shimishi, it was;

RESOLVED

That the Minutes of the Human Resource and Administration Committee Meeting held on Tuesday 19th May, 2020 (Minute No’s HR/58/05/20 - HR/61/05/20 be ADOPTED as part of the proceedings of the Council.

KMC/C/297/07/20 ADOPTION OF THE MINUTES OF THE COMMUNITY DEVELOPMENT, EDUCATION AND SOCIAL SERVICES COMMITTEE MEETING HELD ON TUESDAY 26TH MAY, 2020.

A motion was moved by Councillor David Kapeso who wanted to find out whether the owner of the Community Centre situated in Ngweshi Ward was the Ward Development Committee or Kalulushi Municipal Council. After deliberations on the matter it was made clear that the Community Centre was a property of Kalulushi Municipal Council.

There being no any other matter raised, on a proposal by Councillor Sam Silwimba, duly seconded by Councillor Maxwell Mulenga, it was;

RESOLVED

That the Minutes of the Community Development, Education and Social Services Committee Meeting held on Tuesday 26th May, 2020 (Minute No’s CDESS/117/05/20 – CDESS/144/05/20 be ADOPTED as part of the proceedings of the Council.

KMC/C/298/07/20 ADOPTION OF THE MINUTES OF THE PUBLIC HEALTH COMMITTEE MEETING HELD ON FRIDAY 29TH MAY, 2020

On a proposal by Councillor Gilbert Kasongo, duly seconded by Councillor Benson Kabwe, it was;

RESOLVED

That the Minutes of Public Health Committee Meeting held on Friday 29th May, 2020 (Minute No’s PHS/185/02/20 – PHS/218/05/20 be ADOPTED as part of the proceedings of the Council.

KMC/C/299/07/20 ADOPTION OF THE MINUTES OF THE ENGINEERING, INFRASTRUCTURE AGRICULTURE, ENVIRONMENT AND NATURAL RESOURCES COMMITTEE MEETING HELD ON THURSDAY 11TH JUNE, 2020.

On a proposal by Councillor David Kapeso, duly seconded by Councillor Emmanuel Mazokera, it was;

RESOLVED

That the Minutes of the Engineering, Infrastructure, Agriculture, Environment and Natural Resources Committee Meeting held on Thursday 11th June, 2020 (Minute No’s EIANRC/84/06/20 – EIANRC/103/06/20 be ADOPTED as part of the proceedings of the Council.

KMC/C/300/07/20 ADOPTION OF THE MINUTES OF THE PLANNING AND INFORMATION MANAGEMENT SYSTEM COMMITTEE MEETING HELD ON MONDAY 31ST MARCH, 2020.

On a proposal by Councillor Harrison Mwape Malunga, duly seconded by Councillor Leonard Sayikumba, it was;

RESOLVED

That the Minutes of Planning and Information Management System Committee Meeting held on Friday 19th June, 2020 (Minute No’s PIMSC/166/06/20 – PIMSC/197/06/20 be ADOPTED as part of the proceedings of the Council.

NOTE: The under listed Councillors declared interest and left the meeting at 10:07hours. They did not participate in the deliberations on item under Minute No. KMC/299/05/20; NOTE: TheEmmanuel underlisted Mazokera Councillors declared interestand left the meeting at 10:07hours. They did not participate David in Kapeso the deliberations on item No. KMC/299/05/20;  Teddy Zimba They later rejoined the meeting at 10:11 hours.

KMC/C/301/07/20 ADOPTION OF THE MINUTES OF FINANCE, VALUATION AND COMMERCIAL UNDERTAKING COMMITTEE MEETING HELD ON TUESDAY 23RD JUNE, 2020

On a proposal by Councillor Alick C.N. Mwape, duly seconded by Councillor, T. Ngwira, it was: -

RESOLVED

That the Minutes of the Finance, Valuation and Commercial Undertaking Committee Meeting held on Tuesday 23rd June, 2020 (Minute Nos.

FVCU/105/06/20 – FVCU/116/06/20 be ADOPTED as part of the proceedings of the Council

KMC/C/301/07/20 ADOPTION OF THE MINUTES OF SPECIAL FINANCE, VALUATION AND COMMERCIAL UNDERTAKING COMMITTEE MEETING HELD ON FRIDAY 10TH JULY, 2020

On a proposal by Councillor Alick C.N. Mwape seconded by Councillor Gilbert Kasongo, it was: -

RESOLVED

That the Minutes of the Finance, Valuation and Commercial Undertaking Committee Meeting held on Friday 10th July, 2020 (Minute Nos. SFVCU/117/07/20 - SFVCU/120/07/20 be ADOPTED as part of the proceedings of the Council.

KMC/C/302/07/20 ADOPTION OF THE MINUTES OF THE AUDIT COMMITTEE MEETING HELD ON FRIDAY 26TH JUNE, 2020

On a proposal by Councillor Maureen Mwape, duly seconded by Councillor Emmanuel Mazokera it was: -

RESOLVED

That the Minutes of Audit Committee Meeting held on Friday 26th June, 2020 (Minute No’s AC/120/06/20 – AC/126/06/20 be ADOPTED as part of the proceedings of the Council subject to the following amendments:

i. On page 244, on the main heading of the Minutes the time the meeting commenced should be changed from 09:20 hours to 10:08 hours.

REPORT OF THE TOWN CLERK

KMC/C/303/07/20 SUBMISSION OF LIST FOR KALISHA SETTLERS

The Town Clerk reported to the Council that his office was in receipt of a verified list of Kalisha settlers (Appendix 1) from the office of the District Agricultural Coordinator for facilitation of ownership documents.

After a lengthy discussion and on a proposal by Councillor G. Kanda, duly seconded by Councillor G. Kasongo, it was;

RESOLVED

That the verified list of Kalisha settlers (Appendix 1) from the office of the District Agricultural Coordinator for facilitation of ownership of documents be APPROVED.

KMC/C/304/07/20 APPLICATION FOR SELF SPONSORSHIP PAID STUDY LEAVE – MS MARY KAOMA KACHASA

The Town Clerk reported to the Council that his office was in receipt of an application for paid study leave on self-sponsorship from Ms. Mary Kaoma Kachasa, the Senior Accountancy Assistant who had been accepted at Rusangu University to study for a Bachelor of Business Administration Degree (Accounting) on full time basis for a period of three (3) years, beginning December 2019 to December 2022.

It was against this back ground that Management had recommended that the officer be granted paid study leave on self-sponsorship for the period she had applied for and that the matter be submitted to the Local Government Service Commission for approval.

After deliberations and on a proposal by Councillor Gilbert Kasongo , duly seconded by Councillor Alick C. N. Mwape, it was;

RESOLVED

i. That the application for paid study leave on self-sponsorship for Ms. Mary Kaoma Kachasa, Senior Accountancy Assistant be APPROVED and; ii. That the matter be submitted to the Local Government Service Commission for further consideration.

NOTE: At 10:30 hours, all officers below the level of Director were requested to excuse themselves from the meeting before deliberations on the item under minute No. KMC/C/305/05/20 commenced and later re- called at 10:39 hours.

KMC/C/305/07/20 COMPLAINT ON UNRULY BEHAVIOUR BY COUNCILLORS

The Town Clerk reported to the Council that his office was in receipt of a complaint on unruly behaviour from the Chairperson for Planning and Information Management Systems Committee Councillor Harrison Malunga labelled against Councillors Febby Simwanza, Clement Njobvu, David Kapeso, Maureen Mwape and Modester Kabwe respectively.

It was

RESOLVED

That the matter be recorded under confidential minutes.

There being no any other business to transact, Her Worship the Mayor declared the meeting closed at 10:40 hours after the National Anthem was sung and a Prayer from Councillor Maureen Mwape.

………………………………………………………………………………………………..

READ AND CONFIRMED MAYOR………………………………………..

DATE:………………………………………...

Appendix 1 KALISHA LIST OF SETTLERS No. Name NRC Plot No. Farm Size Status Remarks 1 Mbao Chando 484699/11/1 1 9Ha On Title 1. Sold 2Ha to Sinyenga Patavyabo NRC 165972/65/1 2. Rabbeca N Mutaluka 1.5 Ha 2 Chisha Patrick 157216/41/1 2 6Ha developed 3 Robert Kabwe 174680/16/1 3 6.5Ha Developed Robert Kabwe 174680/16/1 35 2.5Ha developed 4 Unknown 4 developed 5 Kambayi Stanny 5 6Ha developed Sold 6Ha Chiluba Kashiwa 6 Ather Michelo (Late) 6 Junior Ather Michelo Next Kin 7 Suze 7 8Ha developed Sold 8 Ha th Chibole Kashiwa 8 Chifunda 9 Old Nyansi 10 Kauseni (late) Doroth Mwila& 10 8Ha developed Virginia M’valo & Amanda James Kayamba Mwenda 11 Edwin Kampamba 8Ha developed Evergreen Musonda 12 Kayamba James 8Ha developed Sold 8 Ha to Evergreen Musonda 13 Zyambo 13 10Ha On Title (99yrs) 14 Robert Minango 364702/11/1 14 6Ha Developing 15 Chisanga Musonda 112565/61/1 15 8Ha On Title (99yrs) 16 Nyondo 16 8Ha developed Sold 8 Ha to Mable Musonda 17 Chishimba 17 Developed 18 Paul Muyombela (Late) 18 8Ha Developed Dyness Muyombela Next Kin 153097/65/1 19 Paul Mwila Kabwe (Late) 19 8Ha Developed Charles Kabwe – Next Kin 467723/67/1 20 Mpyana 20 8Ha Developed Sold 8Ha to Jacob Chitable Nrc. 150016/31/1

21 Aungola Stanry 21 8Ha Developed Sold to 6Ha Charles Kabwe

i Nrc.467723/67/1 22 Aungola Stanry 22 8Ha Developed 23 Henry Mulenga 114564/65/1 On Title 24 Luka N Sinyenga 1000105/61/1 23B Developed 25 Willy Joyce Developed 26 Katongo 24B Developed 27 Ireen Nkandu 323378/67/1 25 28 Jackson Nyirenda 125317/17/1 6Ha Developed Sold to Matilda Munale Musiwa 29 Lydia Liswaniso 476830/67/1 27 Developed 30 Florence Lwiindi Chizongo 213440/74/1 6.5 Developed 31 Luka N Sinyenga 1000105/61/1 Developed 32 Sipho Shilo 30 8Ha Developed Sold 8 Ha Virginia Mvalo. 33 Clement Simunguzye Next Kin 175493/68/1 31 Developed Jane Banda 34 Misheck M’hango 140746/65/1 32 8Ha Developed 35 Johnstone Sichinga Next Kin Ruth 1322222/46/1 33 8Ha Developed Chibale 36 Meckwell Sichinga 100629/65/1 34 Developed 37 Robert Kabwe 174630/16/1 35 2.5 Developed 38 Mirriam Bwalya 35 6Ha Developed Sold 6Ha to Johah S Mafumba 39 Jamson Banda 36 8ha Developed Sold 8Ha to Emmanuel Noah D Njobvu Nrs 258721/11/1 40 Rodson Daniel Musonda Next Kin 120084/67/1 37 8Ha On Title Dorothy Chanda Musonda 40 Maria Mulenga 38 8Ha Developed 41 Chishimba Next Kin Musonda 39 Developed Chishimba 42 Esther Mwansa 40 8Ha Developed Sold 8Ha to Morden M Munsaka NRC 137968/73/1 and Charity Mulenga Munsaka NRC. 300226/67/1 43 Sampa 44 Febby Chewe Next Kin Catherine 130035/65/1 42 7Ha On Title Musonda 45 43 Developed

ii 46 Mulumbi Samukonga 44 8Ha Developed Sold 5 Ha to Mikula Mike Mulumbi Samukonga 3Ha Sold 3Ha to Kunda Mathews 47 Peter Mulenga Chinaka 45 Developed 48 Chipepo (Late) 46 7Ha Developed 49 Blank Developed 50 Golden Zango Next Kin Janet 133030/65/1 48 Developed Bwalya 51 James Sakupapa (late) Next Kin 49 Norah Sakupapa 52 Simpasa 50 53 Billy Mbeba 51 5Ha On Title 54 Emely Magaisa 52 55 Sakawa Chamona (late) Next Kin 107529/65/1 53 Catharine Chamona Lunga. 136081/65/1 56 Mulenga Nkandu 54 8Ha On Title 57 Mulenga Nkandu 55 8Ha On Title 58 Stanrly Ngulube 56 On Title 59 Haanzuki 57A Developed 60 Venus Kasito 160419/21/1 57B 11Ha Developed 61 Frank Mwila (Late) Shem Mwika 135053/65/1 58 6Ha Developed 62 Aston Simfukwe 287703/11/1 59 6.3Ha 63 Brendah Chisulo 189164/65/1 On Title 64 Patric Nyirongo (Late) next Kin 177366/65/1 59 L/Chembe Developed Henry Nyirongo 65 Geshom Chioni 137695/68/1 6L/Chembe 6 Developed 66 Maud M. Chioni 500 Developed 67 Billy Mbewe 214326/67/1 62 7 Developed Sold 7 Ha to Stanly Musonda Kabwe 68 Oliver Mulenga 636A Developed Agness Tembo (Not numbered) 100967/65/1 Developed 69 Naomi Mitutu 149248/61/1 64 Not numbered 70 Blackson Zimba Next Kin 327211/67/1 65 6Ha Developed 71 Lufungulo 5Ha Developed Sold 5Ha to Konkola Mirriam Nrc 135104/65/1 72 Pantu 8Ha Developed

iii 73 Ngolofwana Ndonji 211065/67/1 8Ha On Title 74 Gounasse Developed 75 Febby Kansumba 70A 14A Developed Sold to Makinishi Hellen Nrc 290279/10/1 76 Febby Kansumba 70B 7Ha Developed Sold Timoth Mfula Nrc 199949/64/ 77 Jerry Bobby Mbao 378755/65/1 71 Developed 78 Arone Hamungala Next Kin Elija 71A Developed Hamungala,Braham Hamungala 79 Maiko Muteto Next Kin Yvone 234729/67/1 72 8Ha Developed Muteto 80 Edwin Kashiwa Alberty 72 8Ha Developed 81 M’tonga (Late) 73 8Ha Developed Sold 8 Ha to Abgail J Chilembe 82 George Mukuka 73 7.5 Developed Sold to Abgail Njavwa 83 Betson Singoma 73 84 Epele Mbunda Moffat 121172/65/1 74 8HA 85 Peter Lyuni ChikulaNext Kin 213315/67/1 75 8Ha On Title Dyness Lyuni 86 Ben Munsetuka 139307/24/1 76 Sold to Zilindi Himoonga 87 Simpanga 77 88 Unknown 78 8Ha 89 Martin Mafwa Mukwasa 79 7.5 Sold to Boldwin Sinkala 90 Goster Kaseya (late)Next Kin 180360/65/1 80 On Title Lazarous Kaseya 91 Amos Katebe Next Kin Phillis 105098/65/1 Katebe 92 Shadrick Ndaba 125317/17/1 82 8Ha 93 John Banda 130424/65/1 83 5Ha 94 Ndopu Family 175131/65/1 12 On Title 95 Moses Ndopu 85 4.5 96 Sinkala 97 98 Lazalous Malama /Chembe East 130468/65/1 5 99 Mutete near Kalisha School 100 S S Mutonga / Susan Phiri 69532 71B 8Ha 101 Dauson Sondashi Chiboleka Next 113073/25/1

iv Kin Rabbecah Yalubana 102 103 Josaih Cheeba (late) next Kin 352742/67/1 139 Near Kalisha Stream Remondy Cheeba Muleya 104 Chingezi Malu /Next Kin 114785/65/1 162 After Kalisha Stream 105 Neziah Tembo Next Kin Mary 107971/65/1 163 4.6 Tembo 106 Unknown 164 107 Geofry Mukupa Kanda 140041/45/1 165 12 108 Bwalya Evaristo (Buyer) Nsama 127985/41/1 Mulenga 109 Ivessy Zulu (Buyer) Maybin C 106776/41/1 Nsama 110 Isaack Subakanya (Buyer) Bering 142575/65/1 chipango 111 Tomson Phiri Next Kin Susen Phiri 142826/65/1

NOT NUMBERED ALL DEVELOPED NEAR KALISHA RIVER OR STREAM

No Name Farm No Hectares 137 Banda Sangulani John Next Kin Simon Banda 1 5.8 Ha 371382/65/1 138 Whiteson Zimba Next Kin Joyce Eliko 138495/65/1 2 5Ha 113240/51/1 139 Agness Tembo 3 100967/65/1 140 Chanda Davies Next Kin Eness Chewe 135878/67/1 4 7Ha 114935/67/1 141 Katufwa 6 142 Andason Afrika Matipa 7 143 Nkandu Sabawu (late)next Kin Loveness Chama, kabaso and Mercy 8 5Ha Nkandu 144 Unknown 9 idle 145 Nkosha (buyer) Mwitumwa x 2 Victor 10 5Ha 188439/82/1

v NEAR CEMETRY SQUARTER OFFER

NEAR KALISHA RIVER

119 Ngambi Kiliyeni 226 127181/64/1 120 Mwandila Maxwell Chembe Dam 121 Mayuka Peter 377 122 Kawina M Kayata (late) Next Kin Goliath Kawina and Patricia 249 264572/67/1 Kawina 195645/71/1 123 Zakaria Pezo (late) Buyer James Hakolo M 307 117576/72/1 124 Titu Mikula Next Kin Rahabe Chingezi 308 123339/65/1 125 Francesco Kachama Next Kin Kachama T Jack ,Ireen K. 11.3Ha 122893/65/1

NEAR CHEMBE DAM

126 Polinalio Kapambwe (late) Next Kin 6Ha 127 Judith Kapambwe 224496/65/1 128 Kasoma 129 Suwanki Sulube (Late) Next Kin 174432/65/1 130 Kashala Suwanki 131 Aubino Kataya 13 8 168281/16/1 132 Patrick Nyirongo (late) Next Kin Henry Nyirongo 59 8 177366/65/1 133 Stephen Gondwe (late)Next Kin Angela Gondwe 76B 5.5Ha 186324/65/1 134 Andrew Chola (Late) Next Kin Dorothy Mwila 166A 2 226199/67/1 135 Jenipher Matipa 3 134739/65/1 136 James Kayamba 2 157523/65/1

KALULUSHI MUNICIPAL COUNCIL

ACTION TAKEN REPORT ON THE MINUTES OF THE HUMAN RESOURCE COMMITTEE MEETING HELD ON 19th MAY, 2020

NO MINUTE NO. RESOLUTION ACTIONING ACTION TAKEN OFFICER 1. HR/61/05/20 That the recommendation DHRA Done RECOMANDATION FOR STAFF for staff substantive SUBSTANTIVE PROMOTION- promotion-Martin MARTINE MULWILA-SENIOR Mulwila- Senior ACCOUNTANT/LGSS/11 Accountancy Assistant/LGSS/11 and that the matter be submitted to the local Government Service Commission for approval.

KALULUSHI MUNICIPAL COUNCIL

ACTION TAKEN REPORT ON THE MINUTES OF THE PUBLIC HEALTH SERVICES COMMITTEE MEETING HELD ON 29TH MAY, 2020.

NO MINUTE NO. RESOLUTION ACTIONIN ACTION G OFFICER TAKEN DPH Done -All the PHS/188/05/20 That the Ward beneficiaries DONATIONS RECEIVED FROM Development Committee signed STAKEHOLDERS should sign for the received items and that a list of all stakeholders who made donations should be compiled PHS/189/05/20 That the Engagement of DPH Done ENGAGEMENT OF YOUTHS IN Youths on three (3) months THE COVID 19 FIGHT contract to help in the fight against COVID 19 be Ratified. PHS/195/05/20 That the Chinese DPH Team INSPECTION OF INDUSTRIES Companies in Kalulushi Constituted District be inspected to inspections on- ensure that they complied going with the planned use of the industrial area. PHS/197/05/20 That Councillor B. Kabwe, of DPH Director NUISANCE ABATEMENT AND Musakashi Ward and Director Engineering and POLLUTION CONTROL Engineering Services must services make a follow up on the engaged abatement to ensure that there was compliance PHS/202/05/20 That the ward DPH Done MAKE ZAMBIA(KALULUSHI) Development Committees CLEAN, GREEN AND HEALTHY should be informed to CAMPAIGN retire the monies gotten to buy refreshments for the Make Zambia Clean, Green and Healthy Campaign for the months they got the money for.

KALULUSHI MUNICIPAL COUNCIL

ACTION TAKEN REPORT ON THE MINUTES OF THE ENGINEERING, INFRASTRUCTURE, DEVELOPMENT AND NATURAL RESOURCES RESOURCE COMMITTEE MEETING HELD ON 19th MAY, 2020

NO MINUTE NO. RESOLUTION ACTIONING ACTION TAKEN OFFICER EIANRC/87/06/20 That the Member of DES RDA engaged ROUTINE POTHOLE Parliament for Kalulushi advised negotiations PATCHING Constituency and the for addition of Office of Her Worship the Kalulushi Sabina Mayor be requested to Junction as part of lobby from China Geo Kitwe Chingola dual Engineering Corporation carriageway at an who was engaged to work advanced stage. on the Kitwe-Chingola Dual Carriage way to assist in repairing the damaged section of Kalulushi – Sabina Junction as it was not part of the scope of works. EIANRC/88/06/20 That once funds were DES Done VEGETATION CONTROL available, local youths in 2020 (PHASE 2) various rural Wards would be engaged to participate in drainage maintenance and vegetation control.

EIANRC/89/06/20: That members should Tour done on 19TH LOCAL GOVERNMENT inspect the works on the May 2020 EQUALISATION FUND Truck Parking Inn in order PROJECTS 2019 / 2020 to appreciate the progress on the project. EIANRC/103/06/20 -The local mining DES Management ADJOURNMENT OF THE Companies be engaged to resolved to use MEETING provide west rock laterite instead of stabilizing the area, so that waste rock better the Truck Parking Inn compaction. could be opened and operationalized in its state, while the funds realized therefrom, would be used for its completion. -The sum of Three Special Finance Hundred Thousand committee resolved Kwacha(300,000.00) be Solor lighting,

11 arranged to facilitate the water, bar and payment of One Kwacha, restaurant prioritized Ninety Three Thousand, instead. Six Hundred and Seventy One Kwacha, Ninety Three Ngwee (K 143,671.93) to be paid to Zesco Limited for connection of power and the balance be spent on installation of the water tank so that the facility could be operationalized.

KALULUSHI M UNICIPAL COUNCIL

ACTION TAKEN REPORT ON THE MINUTES OF COMMUNITY DEVELOPMENT, EDUCATION AND SOCIAL SERVICES COMMITTEE MEETING HELD IN THECOUNCIL CHAMBER, CIVIC CENTRE PRESIDENT AVENUE ON TUESDAY 26TH MAY 2020.

NO MINUTE NO. RESOLUTION ACTIONI ACTION TAKEN NG OFFICER CDESS/123/05/20 That application to normalize DHSS The letter had been tenancy with the council for the written to the APPLICATION TO council Community Center tenants to normalize NORMALIZE situated in Ngweshi ward be tenancy with the TENANCY WITH THE approved. Council COUNCIL FOR THE COUNCIL COMMUNITY CENTRE.SITUATED IN NGWESHI WARD- TECY CHANSA-LUWI CHRISTIAN ACCADEMY CDESS/124/05/20 That the applications for DHSS Offer letter were legalization of market stands at being generated for APPLICATION FOR Luato Market be approved. the applicants by IT LEGALISATION OF Department MARKET STANDS AT LUATO MARKET. ThatCDESS/95/11 the additional/19 applicants for DHSS Applicants were CDESS/125/05/20 lock ups in Kalulushi district be communicated to ADDITIONAL approved. through offer letters APPLICANTS FOR and had since been LOCK UP SHOPS IN shown plots. KALULUSHI DISTRICT AAL The matter was noted and referred DEBS CDESS 126/05/20 to Constituency Development Fund (CDF) Committee for STAFFING further consideration CDESS/99/11/19 That the allocation of balance to DEBS Mugala School to construct VIP MASAMBA SCHOOLS toilets be Approved GROUNDS CDESS/101/11/19 That the following Schools be DEBS upgraded to upper basic EDUCATION SUPPORT Kaputula Chiwempala Musakashi TO VULNERABLE Minsenga Twaiteka CHILDREN

KALULUSHI M UNICIPAL COUNCIL

ACTION TAKEN REPORT ON THE MINUTES OF PLANNING AND INFORMATION MANAGEMENT SYSTEMS COMMITTEE HELD IN THECOUNCIL CHAMBER, CIVIC CENTRE PRESIDENT AVENUE ON WEDNESDAY 19TH JUNE 2020.

NO MINUTE NO. RESOLUTION ACTIONING ACTION OFFICER TAKEN PIMSC/168/06/20 That the application for planning DP Planning APPLICATIONS FOR permission to develop be permission to PLANNING PERMISSION TO RATIFIED. develop DEVELOP granted to all reported applicants. PIMSC/171/06/20 That the recommendation for DP Memo written MONITORING AND Council to enact a By-Law to director of EVALUATION compelling all investors to put a legal services name of the Company on their to draft a by- premises be approved. law.

PIMSC/172/06/20 That the application for the DP Client CONSOLIDATIONS OF PLOTS consolidation of Plot numbers informed and Kalul/Ln-1004233-211 and has since Kalul/Ln 1004233-212 all started title belonging to Sydflo Enterprise procession at be approved. ministry of lands.

PIMSC/173/06/20 That the above applications for DP Applicants APPLICATIONS FOR subdivisions of various parcels informed SUBDIVISION of land be approved as presented. however pending payment.

PIMSC/174/06/20 That the application by Catholic DP Write a APPLICATION FOR RENEWAL Mission Franciscan Fathers for memo. OF 99 YEAR LEASE- LOT renewal of 99 year lease- lot NUMBER 5675 number 5675 be approved.

PIMSC/176/06/20 That the recommendation for DP Implemented RE- PLANNING OF KAFUKULA allocation of alternative plots to AREA the affected developers on the land on the buffer Zone of the CEC power lines be approved PIMSC/177/06/20 That the application by Lualuo DP Client APPLICATIONSFOR CHANGE Farms Limited for change of informed of OF ZONAL USE zonal use of Farm No. 6512 the approval, located in Chambishi from pending Agriculture to industrial be payment for

approved. change of use.

PIMSC/178/06/20 That the application for DP Client has extension of Plot No. 1164 East been APPLICATION FOR Kalengwa by Mr Wilson communicate EXTENSIONOF PLOT NO. 1164 Kasenge be approved. d to and EAST KALENGWA demand notice has since been issued. PIMSC/179/06/20 That the applications for DP Client has APPLICATIONS FOR legalization of the un-numbered been informed LEGALIZATION farm plot in extent of 16.2 pending hectares from Mr Kanyata payment and Kawina situated in Chembe west forwarding of be approved. site plans for numbering. PIMSC/180/06/20 That the demolition of structures DP DEMOLITION OF on the Zambia Railways Limited STRUCTURES ON ZAMBIA land be referred to the Permanent RAILWAYS LAND Secretary of the Ministry of Local Government, who should work with the Provincial Local Government Officer to resolve the matter amicably.

That an inspection be conducted in Chibote area for those who Implementatio had developed illegally. n is underway. PIMSC/181/06/20 That the item be deferred to DP ILLEGAL SETTLERS ON allow the offices of the ZAMBIA RAILWAYS LAND – Provincial Administration, the CHAMBISHI Mayor, the area Councillor and Management of Zambia Railways resolve the matter amicably. PIMSC/182/06/20 That the above settlers of DP Pending ALLOCATION OF LAND TO Twatotela who had been omitted availability of THE REMAINING TWATOTELA on the earlier list of allocation of land SETTLER alternative plots be considered. PIMSC/183/06/20 That the correction of details be DLS implemented CORRECTION OF DETAILS IN approved. THE MINUTE BOOK.

PIMSC/184/06/20 That the Generation of new DLS Most letters GENERATION OF recommendation letters for the have been RECOMMENDATION LETTERS. various applicants above be generated. approved.

PIMSC/185/06/20 That the generation of offer DLS Implemented LIST OF APPLICANTS WHO letters by the Council for the BOUGHT PLOTS FROM TWILA above listed applicants who AS RESOLVED UNDER bought plots from Twila MINUTE NUMBER. Investments Limited be PIMSC/96/06/19 approved.

PIMSC/186/06/20 That the application made by DLS Implemented GENERATION OF Grace Muchisi Kasongo for RECOMMENDATION LETTERS generation of new ON BEHALF OF TWILA recommendation letter for plot INVESTMENTS FOR INDIVIDUAL no. 3601 North Kalengwa High APPLICANTS ON FIRST COME Cost be approved FIRST SERVE BASIS. PIMSC/187/06/20 That a public notice be issued to DLS Advert FINAL LIST OF REPOSSESSED inform members of the public on prepared PLOTS FOR ADVERTISEMENT the adjusted prices of various whilst ON FIRST COME, FIRST SERVE categories of plot premiums. reachable BASIS applicants have been notified accordingly PIMSC/188/06/20 That the item on the proposed DLS Inspection PROPOSED MEMORANDUM Memorandum of Understanding was done and OF UNDERSTANDING between Mr. Germmy Mwansa details BETWEEN MR. GERMMY and Kalulushi Municipal Council verified. MWANSA AND KALULUSHI to sell land on his behalf be MUNICIPAL COUNCIL deferred to allow the Committee inspect the farm. PIMSC/189/06/20 That the maintenance of change DLS Implemented MAINTENANCE OF CHANGE of recommendation where the OF RECOMMENDATION recommended applicant was WHERE THE RECOMMENDED deceased and subject to APPLICANT WAS DECEASED provision Death Record and Death Certificate and Order of Appointment of Administrator by the Courts of Law be approved. PIMSC/190/06/20 That alternative farm land be DLS Meeting was REQUIREMENT TO OFFER identified for Mr Nkumbula’s organized but ALTERNATIVE LAND TO THE family. could not take CHILDREN OF THE LATE MR. place due to NKUMBULA JAMESON M. – That a meeting be arranged for non- FARM NO. 1848 OF LOT NO. Mr. Nkumbula and Mrs. attendance of 523/M, KALULUSHI Simwanza where both parties the claimants. MINELAND. could be heard in order to come The matter up with a lasting solution. since silent or in abeyance.

PIMSC/191/06/20 That the relocation for Plot No. DLS RELOCATION OF DAVID CHAM/LN-1006544/77 MUSONDA belonging to Mr David Musonda be approved

PIMSC/192/06/20 That the Ministry of Community DLS Still pending APPLICATION FOR LAND Development and Social Service to be FOR COLLEGE be considered for land for the allocated. college in Twaiteka near Chobe School

PIMSC/193/06/20 That the change of plot numbers DLS CHANGE OF PLOT NUMBERS for Zaffico employees be FOR ZAFFICO EMPLOYEES approved.

PIMSC/194/06/20 That the three affected farmers DLS Still pending ALTERNATIVE LAND from Ichimpe Ward be allocated to be allocated FOR THE THREE (3) land near Bwafwano area in North FARMERS FROM respectively. Kalengwa ICHIMPE AFFECTED BY extension. THE CASE OF ANNUE SIMPUNGWE VS KALULUSHI MUNICIPAL COUNCIL

PIMSC/195/06/20 That the transfers of funds for DLS Implemented (A) AFFIDAVIT VERIFYING compensation for land in PAYMENT OF Twatotela in respect of Mr. COMPENSATION FUNDS Sauka Gilbert and Mulenga INTO MR MULENGA Samson into Mr. Mulenga RAPHAEL (NRC 346288/65/1) Raphael’s Stanbic Bank Account HOLDER OF STANBIC BANK Number 9130002019535 be ACCOUNT NUMBER approved. 9130002019535- MULENGA SAMSON. (B) AFFIDAVIT VERIFYING PAYMENT OF COMPENSATION FUNDS INTO MR MULENGA RAPHAEL (NRC 346288/65/1) HOLDER OF STANBIC BANK ACCOUNT NUMBER 9130002019535 - SAUKA GILBERT.

PIMSC/196/06/20 That change of recommendation DLS Implemented for plot No. 2516 Zamclay from CHANGE OF Juma Mbale to Felistus Mbale RECOMMENDATION FOR A of NRC Number 380261/65/1 DECEASED RECOMMENDED and Taonga Mbale of NRC APPLICANT Number 394986/65/ be approved.

PIMSC/197/06/20 That the applications for plots by DLS Implemented ZAFFICO Directors and APPLICATION FOR PLOTS – employees be approved as ZAFFICO DIRECTORS AND presented. EMPLOYEES

KALULUSHI MUNICIPAL COUNCIL

ACTION TAKEN REPORT ON THE MINUTES OF THE FINANCE VALUATION AND COMMERCIAL UNDERTAKING COMMITTEE MEETING HELD ON HELD ON TUESDAY 23rd JUNE, 2020.

NO MINUTE NO. RESOLUTION ACTIONING ACTION TAKEN OFFICER FVCU/106/06/20 That the receipts and DF Submitted to the RECEIPTS AND PAYMENTS FOR payments for the first Provincial Local THE FIRST QUARTER OF THE quarter of the year Government Officer YEAR 2020 2020 be considered. FVCU/107/06/20 That the departmental DF Actioned DEPARTMENTAL BUDGETOR budgetary performance PERFORMANCE FOR THE FIRST for the first quarter of QUARTER OF THE YEAR 2020 the year 2020 be considered. FVCU/109/06/20 That the Creditors DF Actioned CREDITORS POSITION AS AT 31ST Position As At 31st MARCH 2020 March 2020 be considered. FVCU/110/06/20 That the revenue DF Measures have been collected from markets put in place to REVENUE FROM MARKETS AND and bus stations be improve revenue BUS STATIONS considered subject to collection improvements on monthly collections. FVCU/113/06/20 That the debt swap DF Communicated to application for property NAPSA DEBT SWAP-PROPERTY RATES rates for 2019 and 2020 FOR 2019 AND 2020 AGAINST against outstanding OUTSTANDING NAPSA NAPSA contributions CONTRIBUTIONS-K1,626,703.65 of K1, 626,703.65 be approved. FVCU/115/06/20 That ZCCZ be allowed DP Communicated to AN APPEAL FOR A DEBT RELIEF to pay K500, 000.00 in ZCCZ ON PROPERTY RATES AND WAY 2 installments, first FORWARD –ZCCZ payment be made in third quarter and second installment in fourth quarter of 2020 but before December 2020. That ZCCZ be required to construct a Bus shelter and Ablution block at Sabina and that it should clearly be noted that its a trade-

off and not corporate social responsibility. That ZCCZ should meet the costs for bailiffs and that the resolutions made herein should not be changed until the obligations were mate. FVCU/116/06/20 That council should DF Database created REVENUE COLLECTION TARGET implement database which should be management system used as benchmarks within the shortest possible time as the move would enable the council to monitor complying and non- complying business and in turn maximize revenue collection.

KALULUSHI MUNICIPAL COUNCIL

ACTION TAKEN REPORT ON THE MINUTES OF THE SPECIAL FINANCE VALUATION AND COMMERCIAL UNDERTAKING COMMITTEE MEETING HELD ON MONDAY 10TH JULY, 2020

NO MINUTE NO. RESOLUTION ACTIONING ACTION OFFICER TAKEN SFVCU/118/07/20 That the approved amount DF Submitted to allocated for refuse collection the Ministry of 2020 BUDGET ADJUSTMENT be maintained at K 423,000.00. Local Government That the amount for through the 152060: HIRE OF TENTS compensation of Twatotela office of the settlers be increased to K Provincial 226054: LAND DEVELOPMENT 550,000.00 to accommodate Local AND MANAGEMENT those who may not have been Government captured. Officer awaiting 225040: SCHOOL REQUISITES That K109, 950.00, be DF Ministerial maintained under school approval. requisites and that training programs at Dongwe training Centre should start.

That printing of occupancy licenses be maintained at K20, 000.00.

That gender mainstreaming be maintained at K40, 000.00. 226005: PRINTING OF OCCUPANCY LICENCES That Ward Development Fund be revised to K 3,300,000.00.

226099:GENDER MAINSTREAMING That K292, 000.00 be removed from sports and K682, 000.00 226099: WARD DEVELOPMENT from code 311708(Grader) to FUND make K2, 934,000.000 to be channeled towards purchase of 311706: PURCHASE OF TIPPER (3) tipper trucks. TRUCK (3)

That K115, 000.00 be removed from code 311108(storeroom, mechanical workshop and procurement storeroom), and K75, 000.00 from wall fence at PAYMENT OF COOPERATIVES AT council workshop to make an TWAITEKA MARKET amount of K190, 000 to be

channeled towards payments for cooperatives at Twaiteka Market.

That K153, 000.00 which was meant for electrifying the truck park inn be channeled towards the construction of a restaurant and a bottle store to enable the truck park inn start operating and thereafter the funds to be realized be used to complete the project. 311108: TRUCK PARKING INN SFVCU/119/07/20 That the application for debt DF Actioned DEBTSWAP APPLICATION BY swap for Thochima Enterprise THOCHIMA ENTERPRISES of K11,727.15. against K20,000.00 be approved and that council would only pay the difference of K8,272.85.

SFVCU/120/07/20 That the change of bank DF Actioned CHANGE OF BANK ACCOUNT signatories on all bank SIGNATORIES accounts from Mr. Moses Mwelwa outgoing Town Clerk to Mr. Bwalya Davies incoming Town Clerk be approved.

KALULUSHI MUNICIPAL COUNCIL

ACTION TAKEN REPORT ON THE MINUTES OF THE AUDIT COMMITTEE MEETING HELD ON HELD ON 26TH JUNE, 2020

N MINUTE NO. RESOLUTION ACTIONING ACTION O OFFICER TAKEN AC/121/06/2020 That the revised annual audit plan CIA REVISED ANNUAL AUDIT PLAN for 2020 be considered. FOR 2020 AC/123/06/2020 POST AUDIT OF 2019 ACCOUNTS That all receipts must be sought and attached to reduce the queried DF Actioned amount and that payment vouchers should be inspected by a Senior Officer every month as per our earlier recommendations in past audits before external auditors come to audit. Actioned

The provisions of Circular No. MLGH/101/1675 dated March 22, 2016 should be adhered to without fail. Failure to Obtain Authority to Travel K26,186.87 That when officers retire their imprest, the imprest accountant should ensure that officers give Actioned them copies of the activity reports of which one should be attached to the payment voucher and the other filed in registry for record purposes as per our earlier recommendation in past audits.

Done That all cash books must be signed as prepared by, checked by and approved by every month

The provisions of the Local Authorities Financial Regulation Failure to Prepare Activity No. 119 (1) and (2) should be Reports K34,373.74 adhered to and outstanding imprest should be deducted from the Cash Books Not Signed as officers’ salaries at the end of each Prepared, Checked & Approved month as provided for in the

Financial Regulations. DF

DF Done Failure to Recover Unretired Imprest K58, 533.22

Actioned

DF Imprests retired

AC/124/06/2020 That the white books must be DA The process has AUDIT OF FIXED ASSETS. obtained to prove ownership of the initiated. LACK OF WHITE BOOKS vehicles. FOR DONATED VEHICLES

LACK OF TITLE DEEDS FOR That the title deeds must be COUNCIL PROPERTIES obtained for all council properties Awaiting DL issuance of title deeds for a few That a “committee” should be surveyed NON REVALUATION OF constituted to revalue the motor properties. MOTOR VEHICLES vehicles to reflect the current market prices.

The process of disposing-off all FAILURE TO DISPOSE obsolete motor vehicles and DF Not done OBSOLETE VEHICLES & equipment should be expedited. EQUIPMENT Asset striping i.e. movement of spares from one vehicle to another and loss of motor vehicle spares from non-runners must stop immediately. AC/125/06/2020 That those Vehicles which had DES Implemented Audit of Mechanical Section reached mileage for service should VEHICLE MAINTENANCE be parked and not allowed to leave 24

POLICY (VMP) the workshop until the vehicle were fully serviced That “written” weekly reports must be generated and submitted to the N Director for information and O decision making who would submit the weekly report to management to SNON SUBMISSION OF make decisions based on timely DES Periodic reports WEEKLY REPORT TO information. on status for DIRECTOR OF vehicles were ENGINEERINNG That a standard job card must be submitted introduced and must have a provision for the Mechanic and Supervisor to sign on it and it should be presented to management and Council so that it becomes N Council policy to use job cards

That standard break down NNON UTILIZATION OF JOB DES Done forms/cards must be introduced and CARDS must have provision for the

mechanic and supervisor to sign

and should be presented to

management and Council so that it

becomes council policy to use these

break down forms /cards. DES Done BREAKDOWN FORMS -The Mechanic Section must be warned against that practice of purchasing second hand goods and let that purchase of a differential unit be the last purchase that occurred.

- The warning should be availed to PROCUREMENT OF A auditors together with the surcharge DES Differential SECOND HAND lett er as proof that the officers were returned to DIFFERENTIAL UNIT warned and surcharged accordingly supplier and council was That the storeroom at the waiting for workshops must be rehabilitated refund and a stores officer must be assigned once the rehabilitated

store room were functional. -That the dilapidated toilets at the mechanic workshop should be

closed and be repaired by Monday th 29 June 2020. -That Council should Lobby for a borehole from the cooperating partners to be sunk at the workshop by writing a letter to the area

Member of Parliament (MP) under the Director of Engineering services. -That a cleaner must be assigned to DES Store room to LACK OF A PROPER STORE the mechanic workshop to be be constructed ROOM& STORES OFFICER cleaning the toilets. by December 2020 if funds That the showers must be will be constructed at the mechanical available. workshop by June 2021. DES Sanitary officer DILAPIDATED TOILETS assigned i. a cleaner and a worker from

parks and gardens should be 2nd convenience assigned to clean the offices room now open and surrounding premises. though still face ii. Cleaning materials must be NWSCO erratic supplied to the mechanical water supply

workshop immediately. challenges iii. Spot lights should be put in DES hence use of LACK OF A BOREHOLE AND strategic points to provide drums. SHOWERS AT THE enough light at night for Sinking of WORKSHOP security guards to be able to borehole to be carry out their duties in a visible environment considered in 2021 budget. LACK OF CLEANING iv. The portions of broken wall fence must be constructed MATERIALS AT THE The section did WORKSHOP immediately and a razor wire should be put on top to deter not budget for would be thieves. cleaning v. A report of all the things that materials for had been stolen at the 2020, however workshop with the action to be included taken report should be availed in 2021 under to the auditors immediately. section budget.

That management should identify a SECURITY AT THE DES Fence to be trustworthy officer to be appointed WORKSHOP repaired by as a tools man at the garage December 2020 depending on That Internal auditors and other availability of staff should be sent for training or funds the training should be done in- house

KALULUSHI MUNICIPAL COUNCIL

MINUTES OF HUMAN RESOURCE AND ADMINISTRATION COMMITTEE MEETING HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE, PRESIDENT AVENUE, KALULUSHI ON TUESDAY 11TH AUGUST, 2020 AT 09:10 HOURS. PRESENT Councillors: Leonard Sayikumba, Chairperson Chifunga Shimishi, Vice Chairperson Perceley Chibuye John Shalubala Geoffrey .M .Kanda Paul Chivunda, Deputy Mayor (Ex-Officio)

PRESENT BY INVITATION: Councillor: Harrison .M. Malunga

APOLOGY: Councillors Rashida Mulenga Mrs, Mayor (Ex-Officio)

APOLOGY Officers Town Clerk Davies Bwalya Director Human Resource & Administration Samuel Musenga,

IN ATTENDANCE

Director Housing and Social Services Francis Makesa Director Engineering Services Chisela M.Nkolola Director Development Planning Mapopa Nyirenda District Health Director Cliff Hara Acting Director Public Health Christopher Mtonga Assistant Public Relations Manager Lidah Kamanga Council Advocate Towela Chilaika District Community Development Officer Aubrey Chanda District Agricultural Coordinator Davis Kaboboto Chief Administrative Officer Paul Chipulu Chief Accountant Christopher Kanyanta Chief Human Resource Officer Daniel Banda Senior Committee Clerk Kaputo Chishimba Committee Clerk (Recorder) Sharon N. Phiri

PRAYER

Prior to the commencement of the meeting, the Acting Director Public Health led all those present in an opening prayer.

OPENING REMARKS BY THE COMMITTEE CHAIRPERSON

The Committee Chairperson welcomed all those present and emphasised that everyone was free to deliberate. He thus, declared the meeting officially open.

NOTICE OF MEETING

The Chief Human Resource Officer read the notice convening the meeting in accordance with the Local Government Act No. 2 of 2019 of the Laws of Zambia as read together with the Standing Orders.

KMC/HR/62/08/20 ADOPTION OF THE AGENDA

On a proposal by Councillor Geoffrey Kanda seconded by Councillor Perceley Chibuye, it was:-

RESOLVED

That the agenda of the Human Resource and Administration Committee meeting be adopted as presented by Management.

KMC /HR/63/08/20: ORBITUARY – MR OCCONAR MUSONDA

The Chief Human Resource Officer informed the Committee that Council lost an employee by the name of Occonar Musonda who was a Driver under the Department of Human Resource and Administration. He further stated that Mr. Musonda passed away on 2nd August, 2020 at Kalulushi General Hospital around 17:00 Hours after an illness. May His Soul Rest in Peace.

The report on the death of Occonar Musonda, Driver was NOTED.

KMC/HR/64/08/20: VISIT BY THE LOCAL GOVERNMENT SERVICE COMMISSION

The Chief Human Resource Officer informed the Committee that the Local Government Service Commission visited Copperbelt Province from 29thJune to 3rd July, 2020 and that the purpose of the visit was to offer technical support to Councils in the following areas;

1. Staff promotions 2. Staff appointments 3. Staff transfers 4. Staff re-designations and re-grading, etc

Concern i. The Committee raised a concern why Division IV employees were not recommended to the Local Government Service Commission for promotion and appointment, in response it was stated that those with qualifications were recommended and had since been upgraded to division III at Kalulushi Municipal Council and some had been transferred to other Councils.

After deliberations, the Committee NOTED the report and that next time when Commissioners visit the District, they should be informed accordingly.

KMC/HR/65/08/20: STAFF STRENGTH

It was reported to the Committee that the Staff strength for Kalulushi Municipal Council currently stood at Seven Hundred and Twelve (712) Employees and were categorised as shown in the table below;

S/N CATEGORY PREVIOUS NO CURRENT NO 1 Division I 58 60 2 Division II 72 79 3 Division III 116 140 4 Division IV 127 117 5 Long Term Contract 3 6 Workers 6 Short Term Contract 312 310 Workers TOTAL 688 712

He further highlighted that, the number was subject to change due to transfers being effected by the Local Government Service Commission and other eventualities.

Concern The August house raised a concern why the staff strength had gone too high (712) and that the difference was too big from the previous number of employees recorded. In response, it was stated that officers on long and short term contract previously were not included hence the increase on staff strength.

After deliberations, the report was NOTED.

KMC/HR/66/08/20: STAFF TRANSFERS FROM OTHER COUNCILS

The Chief Human Resource Officer reported to the Committee that the Local Government Service Commission transferred the under listed Officers from various Councils to Kalulushi Municipal Council.

S/N NAME SEX POSITION/SALARY PREVIOUS COUNCIL SCALE 1 Davies Bwalya M Town Clerk – LGSS/02 Mufulira Municipal Council 2 Mapopa Nyirenda M Director Planning – LGSS/04 Kitwe City Council 3 F District Planning Officer – Mufulira Municipal Council Ngoza Mafunase Ndhlovu LGSS/05 4 Pamela Mulenga F Health Inspector – LGSS/08 Kitwe City Council 5 Lazarous M. Sakutalika M Acting Community Kasempa Town Council Development Assistant – LGSS/17 6 ElinahMwenda F Community Development Luanshya Municipal Council Officer – LGSS/08

7 Given Silavwe M Mechanic – LGSS/14 Kitwe City Council 8 Noria Matambula F Fire Fighter – LGSS/14 Solwezi Municipal Council 9 Chileshe Machilika F Fire Fighter – LGSS/14 SolweziMunicipal Council 10 Chomba Katongo F Fire Fighter – LGSS/14 Chipata City Council 11 Maxwell Mukosha M Electrician – LGSS/14 Luanshya Municipal Council

12 Priscilla M. Kachusa F Data Entry Operator – Kitwe City Council LGSS/13 13 Chisanga Mulenga F Acting Stores Officer – Lufwanyama Town Council LGSS/17 14 Oliver Ng'andu M Revenue Collector – Milenge Town Council LGSS/18 15 Bunda Chripine M Revenue Collector – Lufwanyama Town Council LGSS/18 16 Foster Chisumpa M Revenue Collector – Kitwe City Council LGSS/18 17 Keagan Hinyama M Acting Group Accountant – Itezhi – itezhi Town Council LGSS/07 18 Hellen Kalezhi - Seke F Chief Committee Clerk – Luanshya Municipal Council LGSS/06 19 Mary Sakala F Typist – LGSS/14 Ndola City Council 20 Mercy Bwalya F Typist – LGSS/14 Lusaka City Council 21 Situwa Musiwa F Clerical Officer – LGSS/18 Mufulira Municipal Council 22 Beauty Wamuwi F Senior Administrative Officer Kitwe City Council Mpolokoso – LGSS/08 23 Mweene Mweene M Internal Audit Assistant – Lufwanyama Town Council LGSS/13 24 M Procurement Officer – Luanshya Municipal Council Ukevwe Eric Chinyemba LGSS/07 25 Thandy F Procurement Officer – Mpongwe Town Council Mwanza LGSS/07

The report was NOTED.

KMC/HR/67/08/20: STAFF TRANSFER TO OTHER COUNCILS The Chief Human Resource Officer informed the Committee that the Local Government Service Commission transferred the under listed Officers from Kalulushi Municipal Council to the Councils shown in the table below;

S/N NAME SEX POSITION COUNCILS TRANSFERRED TO 1 Moses Mwelwa M Town Clerk – LGSS/02 Mufulira Municipal Council 2 Naomi Sakala F Director Planning – Chingola Municipal Council LGSS/04 3 Gracious Bwalya F Programmer – LGSS/10 Chingola Municipal Council 4 Thompson M Stores Officer – LGSS/17 Lufwanyama Town Council Yambayamba 5 Asan Muchele M Internal Audit Assistant – Lufwanyama Town Council LGSS/13 6 Jane Chomba F Clerical Officer – LGSS/18 Lufwanyama Town Council 7 Margaret Mulubwa F Assistant Committee Clerk Luanshya Municipal Council

– LGSS/12 8 Regina Mulenga F Typist – LGSS/14 Mufulira Municipal Council 9 Muma Kangwa M Public Relations Officer – Manyinga Town Council LGSS/13 10 Carol Chisanga F Procurement Officer – Mpongwe Town Council LGSS/07 11 Collins Mwelwa M Group Accountant – Chifunabuli Town Council LGSS/07 12 Wezi B. Chirwa M Chief Architect – LGSS/06 Solwezi Municipal Council 13 Victor B. Kabwe M Chief Internal Auditor – Mpongwe Municipal Council LGSS/06 14 AlbertinaMwangatha F Revenue Collector – Lufwanyama Town Council LGSS/18 15 ObrienNtonyo M Electrician – LGSS/14 Luanshya Municipal Council 16 Clara Mubanga F Market Master – LGSS/16 Chililambobwe Municipal Council 17 Mary Siwale F Community Development Luanshya Municipal Council Officer – LGSS/08 18 Lighton Simukonda M Parks – Superintendent – Kitwe City Council LGSS/12 19 Chomba Lukonde M Electrical – Superintendent Ndola City Council – LGSS/12 20 Kingsley Beensi M Fire Fighter – LGSS/14 Kalabo Town Council 21 Benny Mugula M Leading Fire Fighter – Luanshya Municipal Council LGSS/13 22 Fwalo Nsofwa M Chief Fire Officer – Solwezi Municipal Council LGSS/07 23 Chiyesu M. Banda M Sub Officer – LGSS/12 Lusaka City Council 24 Jean Lifuka F Leading Fire Fighter – Luanshya Municipal Council LGSS/13 25 Namibia Manda M Sub Officer – LGSS/12 Solwezi Municipal Council 26 Pumulo Mwambu M Inspector – LGSS/14 Mazabuka Municipal Council 27 Isaac Zulu M Sub Officer – LGSS/12 Mwililunga Town Council 28 Passwell Mapulanga M Inspector – LGSS/14 Lupososhi Town Council 29 Raphael Siame M Sub Inspector – LGSS/16 Solwezi Municipal Council 30 Francis Mwamba M Auto Electrician – LGSS/14 Ndola City Council 31 Enock Sichinsambwe M Registry Clerk – LGSS/17 Chingola Municipal Council 32 Lackson Kanema M Inspector – LGSS/14 Mumfumbwe Town Council 33 Geraldine Chilambwe M Procurement Officer – Ndola City Council LGSS/07 34 Mutale Sampa Chibwili M District Planning Officer – Mufulira Municipal Council LGSS/05 35 James Mofya M Revenue Collector – Milenge Town Council LGSS/18

After deliberations on the matter.

The Report was NOTED.

KMC/HR/68/08/20: FIRST APPOINTMENT BY THE LOCAL GOVERNMENT SERVICE COMMISSION.

The Chief Human Resource Officer reported to the Committee that the Local Government Service Commission appointed the underlisted officers and deployed them to Kalulushi Municipal Council;

S/N NAME OF OFFICER POSITION 1 Theresa Katete Public Relation Officer – LGSS/13 2 Brian K. Zyambo Internal Audit Assistant – LGSS/13 3 Jonah Chigaba Registry Clerk – LGSS/17 4 Chewe Sara Clerical Officer – LGSS/18 5 Chete P. Phiri Clerical Officer – LGSS/18 6 Kelly Mwanza Sub Inspector – LGSS/16 7 Cryvon C. Munthali Legal Assistant – LGSS/10 8 Kazembe Bwalya Legal Assistant – LGSS/10 9 Norah Simafutu Revenue Collector – LGSS/18 10 Idi Simuliye Mpopwe Revenue Collector – LGSS/18 11 Mervis Kapasa Revenue Collector – LGSS/18 12 Evans Mulu Revenue Collector – LGSS/18 13 Angela Banda Revenue Collector – LGSS/18 14 Daniel Chola Mungu Revenue Collector – LGSS/18 15 Mary Kasongo Revenue Collector – LGSS/18 16 Emmanuel Nsabika Revenue Collector – LGSS/18 17 Martin Sikaonga Revenue Collector – LGSS/18 18 Faith Kampinda Revenue Collector – LGSS/18 19 Alex Shingwe Revenue Collector – LGSS/18 20 Steven Mwale Revenue Collector – LGSS/18 21 Nason Lupulwe Senior Accountancy Assistant – LGSS/11 22 Sydney Kachibe Senior Accountancy Assistant – LGSS/11 23 MwakaMukali Programmer - LGSS/10 24 Kelly Mpepo Electrician – LGSS/14 25 Azel Ngoma Fire Fighter – LGSS/14 26 Living Kaputo Fire Fighter – LGSS/14 27 Edward Nyondo Fire Fighter – LGSS/14 28 Joseph Mwanza Fire Fighter – LGSS/14 29 Bwalya Chishimba Foreman – LGSS/14 30 Kaira Ronald Mechanical - Heavy Equipment – LGSS/14 31 Simushi Simushi Auto Electrician – LGSS/14 32 Mathews Sichula Market Master – LGSS/16 33 Chrispine Shabula Market Master – LGSS/16

He further informed the Committee that the Local Government Service Commission also upgraded and appointed the under listed officers from Division IV to Division III to the positions indicated in the table below and deployed them to Kalulushi Municipal Council;

S/N NAME PREVIOUS NEW APPOINTMENT POSITION POSITION

1 Patrick Chileshe Constable – G/3 Inspector – LGSS/14

2 Misozi Mvula Constable – G/3 Inspector – LGSS/14

3 Felix Lungu Constable – G/3 Inspector – LGSS/14

4 Lameck Siame Sergeant – G/2 Sub Inspector – LGSS/16

5 Chanda Kasemembe Sergeant – G/2 Sub Inspector – LGSS/16

6 Chanda Charles Sergeant – G/2 Sub Inspector – LGSS/16

7 Luke Likonge Sergeant – G/2 Sub Inspector – LGSS/16

8 Bertha Muleba Welfare Worker – G/1 Community Development Assistant – LGSS/17

9 Quency Musakanya Driver – G/1 Fire Fighter – LGSS/14

After deliberations on the matter, the Committee Noted the appointment of officers from Division IV to Division III.

KMC/HR/69/08/20 ACQUITAL OF MESSERS LLOYD CHIPALABWE AND GODFREY CHIBESA

The Chief Human Resource Officer informed the Committee that the above mentioned employees who were on suspension for the case of theft of a compactor vibrator had been acquitted by the courts of law and their suspension had since been lifted.

After deliberations on the matter, the Committee Noted the acquittal of MESSERS Lloyd Chipalabwe and Godfrey Chibesa and emphasised that they should be observed seriously.

KMC/HR/70/08/20 RECOMMENDATION FOR SECTIONAL TRANSFER AND STAFF REDESIGNATION - NAWAKWI PHOEBE MBOLELA

The Chief Human Resource Officer reported to the Committee that the above mentioned employee had requested for a Sectional transfer and staff re-designation to the Section and position indicated in the table below; S/N Name Position/Ss Section Requested Qualifications Section And Position/S 1 Nawakwi Community Community Markets and Bus Grade 12 Mbolela P. Development Development Stations/ Assistant Certificate, Officer – Market Manager – Bachelor of Library LGSS/08 LGSS/08 & Information Science & Development Studies, Diploma in Social Work

He stated that Management had no objection to her request because all along the Market Manager had been working alone without an Assistant in the section hence, Management’s recommendation that she be transferred to the Markets and Bus Stations Section and re-designated as an Assistant Market Manager and that the matter be submitted to the Local Government Service Commission for consideration. After deliberations and on a proposal by Councillor Perceley Chibuye, duly seconded by Councillor John Shalubala, it was;

RESOLVED i. That the recommendation for sectional transfer and staff redesignation - Nawakwi Phoebe Mbolela, Community Development Officer to the position of Assistant Market Manager be CONSIDERED and; ii. That the matter be submitted to the Local Government Service Commission for further CONSIDERATION.

KMC/HR/71/08/20 RECOMMENDATION FOR SECTIONAL TRANSFER AND STAFF REDESIGNATION - DERRICK CHUSA

S/N Name Position/S Section Requested Qualifications Section And Position/Ss 1 Derrick Assistant Community Settlement/ Grade 12 Chusa Community Developme Assistant Certificate, Development nt Settlement Diploma in Officer – Officer – Community LGSS/14 LGSS/14 Development

He further said that Management had no objection to his request because the section was under staffed, hence Management recommended that he be transferred to Settlement section and re-designated to the position of Assistant Settlement Officer and that the matter be submitted to the Local Government Service Commission for consideration.

The Committee highlighted that now that there would be adequate officers at the section, (settlement Section) slight changes should be seen in terms of revenue collection from various settlement areas in the District. After deliberations and on a proposal by Councillor John Shalubala duly seconded by Councillor Geoffrey Kanda, it was;

RESOLVED i. That the recommendation for sectional transfer and staff redesignation - Derrick Chusa, Assistant Community Development Officer, to Assistant Settlement Officer be CONSIDERED and;

ii. That the matter be submitted to the Local Government Service Commission for further CONSIDERATION.

CLOSING REMARKS The Committee Chairperson thanked everyone for their active participation and wished them well.

There being no any other business to discuss, the meeting ended at 09:52 after a prayer by Councillor Harrison Malunga.

......

READ AND CONFIRMED CHIRPERSON......

DATE......

KALULUSHI MUNICIPAL COUNCIL

MINUTES OF THE PUBLIC HEALTH SERVICES COMMITTEE MEETING HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE, PRESIDENT AVENUE, KALULUSHI ON TUESDAY, 25TH AUGUST, 2020 AT 09:00 HOURS.

PRESENT Councillors Gilbert Kasongo-Chairperson Benson Kabwe-Vice Chairperson Chifunga Shimishi Maxwell Mulenga Teddy Zimba Febby Simwanza Paul Chivunda-D Mayor(Ex-officio)

BY INVITATION:

Councillor Geoffrey Kanda

IN ATTENDANCE:

Town Clerk Davies Bwalya Director Public Health Christopher Mtonga Director Human Resource and Administration Samuel Musenga Director Engineering Services Chisela C. Nkolola Director Legal Services Tabo Siyoto Director Housing and Social Services Francis Makesa District Health Director Cliff Hara District Fisheries and Livestock Coordinator Chiti K. Banda Assistant Internal Auditor Nathan Mwandila Senior Health Inspector Nchimunya Mweene Acting Funeral Superintendent Evans Choongo Senior Health Inspector Douglas Habinda Health Inspector Pamela Mulenga SHRMO Chikali Mufana Public Relations Officer Theresa Katete Committee Clerk (Recorder) Jennipher N. Mutenekwa Assistant Committee Clerk (Recorder) Patrick Sakayi

OPENING PRAYER:

Prior to the commencement of the meeting, Councillor Chifunga Shimishi offered an opening prayer.

OPENING REMARKS BY THE COMMITTEE CHAIRPERSON

The Chairperson welcomed the members and management to the Committee Meeting and thereafter called for full participation during the deliberations. The meeting was therefore declared open at 09:00 hours.

KMC/PHSC/219/08/20: ADOPTION OF THE AGENDA On a proposal by Councillor Benson Kabwe duly seconded by Councillor Chifunga Shimishi it was; RESOLVED That the Agenda of the Public Health Services Committee Meeting be adopted as presented.

NOTICE OF MEETING The Director Public Health read the Notice convening the meeting in accordance with the Local Government Act No. 2 of 2019, as read together with the Standing Order No. 6.

REPORT OF THE DIRECTOR OF PUBLIC HEALTH

KMC/PHSC/220/08/20: MONITORING OF EVENTS AND CHURCHES

The Director Public Health reported that the Public Health Department had continued monitoring events and churches within the District to ascertain compliance with the Public Health Act, Chapter 295 read together with the Statutory Instrument No. 21 and 22 of 2020 the Public Health (Infected Area) (Corona Virus Disease 2019) of the Laws of Zambia.

He went on to inform the Committee that the events monitoring exercise was an ongoing activity and was being conducted even before the events guidelines on adherence with the Public Health Regulations were given. The event monitoring was being conducted to ascertain compliance to the guidelines. The details of the monitored events and churches were as shown in the table below:- S/N TYPE OF Total Findings EVENT Number 1 Chilangamulilo 65 Good Compliance 2 Kitchen Party 47 Good Compliance 3 Funerals 33 Good Compliance 4 Churches 156 Good Compliance

The Report was NOTED.

KMC/PHSC/221/08/20: FOOD HYGIENE AND SAFETY ACTIVITIES

The Director Public Health informed the Committee that during the period under review, a total number of Twenty Eight (28) food premises were inspected. These were; Restaurants, Butcheries, Supermarkets and Grocery Stores. Additionally, examination of food was done and food found to be unfit for human consumption was seized and destroyed as per requirement by the law (The Food Safety Act No 7, 2019).

It was further reported that during the period under review, Three Hundred and Ninety One (391) Bovine (beef) carcasses and One Hundred and Sixteen (116) porcine (pork) carcasses were inspected

from Forte Group Investment Abattoir and various butcheries respectively, from which some parts of the carcasses were condemned. During the deliberations members learnt that the increase in the number of inspected animals was due to the Forte Group Investments Abattoir being operational.

The Director of Public Health also reported that the Public Health Department had seized food articles worth over Fifteen Thousand Kwacha (K 15,000) from the Trading premises for various reasons, (Appendix 1 a, b & c). Management was commended for good performance and for destroying the seized products. However, the Committee wanted to find out the mechanisms used to examine the food stuffs classified as “Not of Nature”. In response the Director Public Health explained that the method used to examine the quality of products included smelling, touching and observation of the contents. During the deliberations, Management was urged to inspect trading premises in other markets and in the residential areas to ensure that there were no expired products were sold to the public. The report was NOTED KMC/PHSC/222/08/20: INTRODUCTION OF FEES FOR MEAT INSPECTION It was reported to the Committee that Management introduced fees for Abattoir Meat Inspection and exportation of food products certification in the district.

The proposed fees would be submitted to the Finance, Valuation and Commercial Undertaking Committee for approval. Management had no objection to the proposal, hence the recommendation for ratification of the fees as shown below.

S/N ITEM PROPOSED FEE 01 Big Carcasses (e.g. Bovine/Cattle) K30.00 small Carcasses (e.g. porcine/pigs, K25.00 goats) 02 Food Products Inspection K1 per Kg certification (Export)

After due deliberations on the matter, on a proposal by Councillor Benson Kabwe duly seconded by Councillor Chifunga Shimishi it was; RESOLVED That the introduction and implementation of the fees for Meat Inspection and exportation of food products in the district be RATIFIED as presented.

KMC/PHSC/223/08/20: INSPECTION OF INDUSTRIES The Director Public Health reported that during the period under review, Twenty Six (26) Premises (Appendix 2) were inspected pursuant to Statutory Instrument No. 21 and 22 of 2020 The Public Health (Infected Area) (Corona Virus Disease 2019) of the Laws of Zambia as well as the Occupational Hygiene Health and Safety Act. The inspection was conducted to ascertain compliance in terms of the provision of Personal Protective Equipment (PPE) for workers, availability of Occupation Health and Safety Policies, safe working environment and adherence to COVID - 19 preventive measures.

During deliberations members wanted to find out if the employers were consistent in the provision of Personal Protective Equipment (PPEs), to which it was explained that in the event that workers did not have appropriate equipment, improvement notices had been issued; this measure was said to have enhanced compliance.

The report was NOTED

KMC/PHSC/224/08/20: INSPECTION OF LIQUOR TRADING PREMISES The Director Public Health reported that in the wake of the COVID -19 pandemic, the Department in conjunction with both the State and Council Police had continued to conduct inspections of Liquor Trading Premises (Appendix 3a &b ) in line with the Public Health Act Chapter 295, the Statutory Instrument No. 21 and 22 of 2020, the Public Health (Infected Area) (Corona Virus Disease 2019), the Food Safety Act, 2019 and Liquor Licensing Act of 2011 (Statutory Instrument 64 of 2012 for permitted hours) of the Laws of Zambia.

During the deliberations, members had registered a concern that some people had been observed buying and consuming alcohol in the restaurants and other places within the township, therefore there was a need to intensify inspections of the Liquor Trading premises and strict guidelines should be availed to all Liquor Trading Premises to ensure that there was complete compliance to the guidelines.

The report was NOTED

KMC/PHSC/225/08/20: BUILDING PLAN SCRUTINY It was reported that during the period under review, a total number of One Hundred and Eight (108) building plans had been inspected with respect to lighting, ventilation and sewer disposal before the final approval was given by the Department of Development Planning. It was further reported that One Hundred and Three (103) building plans had been approved whereas Five (5) had been rejected as shown below:-

BUILDING BUILDING TOTAL PLANS APPROVED PLANS REJECTED PLANS SCRUTINIZED 103 5 108

The report was NOTED

KMC/PHSC/226/08/20: INSPECTION OF TERTIARY INSTITUTIONS The Director Public Health reported to the Committee that during the period under review, the Public Health Department had inspected Tertiary Institutions within the District in order to ascertain hygiene standards, compliance with the Public Health Act Chapter 295 as well as the Statutory Instrument No. 21 and 22 of 2020, the Public Health (Infected Area) (Corona Virus Disease 2019) of the Laws of Zambia as shown below:-

S/N NAME DATE COMMENTS FOLLOW-UP OF PREMISES INSPECTED ACTION 1 Zambia Catholic University 16/06/20 Clearance Continued certificate issued inspections 2 Kalulushi College 16/06/20 Clearance Continued of Nursing certificate issued inspections

3 Gideon Robert University 17/06/20 Not complying Continued inspections 4 St Marceline Skills Centre 17/06/20 Clearance Continued certificate issued inspections 5 Kalulushi Training Centre 19/08/20 Clearance Continued certificate issued inspections

The report was NOTED

KMC/PHSC/227/08/20: HEALTH EDUCATION SECTION ACTIVITIES

It was reported that with the rise in the number of COVID - 19 cases in the district, a lot of preventive measures activities (Appendix 4) had been put in place such as community sensitization, disinfection of public premises and enforcement of presidential directives, in order to raise awareness and ensure compliance with the preventive measures of the disease.

It was further reported that during the period under review, the activities undertaken were indicated in Appendix 4 (details of the implementation status, activities conducted and planned).

The report was NOTED

KMC/PHSC/228/08/20: DISINFECTION OF SCHOOLS AND PUBLIC PREMISES

The Director Public Health reported that a total number of thirty One (31) schools, eleven (11) markets, three (3) public offices and six (6) churches were disinfected as tabulated in Appendix 5.

The report was NOTED

KMC/PHSC/229/08/20: DONATIONS RECEIVED FROM STAKEHOLDERS

The Director Public Health reported to the Committee that the Kalulushi Municipal Council had received donations towards the prevention of COVID-19 from various stakeholders in the district during the period under review as shown below:-.

1. MINERAL PROCESSING COMPANY

S/N ITEM QUANTITY 1 Face Masks 5000

2 Dettol 2 bottles

3 Sanitizer 4 bottles

4 Sanitizer 5 liters

2. KALUREST GUEST HOUSE

S/N ITEM QUANTITY

1 Disinfectant 100 liters

2 Hand sanitizer 50 liters

3 Spray bottles 30 bottles

4 Pray pumps 06

5 Gloves 30

6 Mineral water 192 bottles

7 Batteries 30

The report was NOTED

KMC/PHSC/230/08/20: HEALTH PROMOTION ACTIVITIES

It was reported that Kalulushi Municipal Council through the Public Health Department had continued to uphold health standards to help prevent Non-communicable diseases through aerobics. The exercises were held at Patterson Shopping Area, opposite Sir Jack Supermarket every Saturdays from 06:00 hours to 07:00 hours and in Chambishi at the Tennis Court in Makobo area.

It was further reported that participation was open to all the members of the public (Free for All); therefore members of the public were also encouraged to attend these important activities in the quest to encourage good health.

The report was NOTED.

KMC/PHSC/231/08/20: GARBAGE COLLECTION EXERCISE

The Director Public Health reported that during the period under review, the amount of estimated volume of waste collected in the district was as per breakdown shown below:- TYPE OF TYPE OF TONNAGE/ LOADS/DA TONS/WE TONS/ TONS/ VEHICLE GARBAGE CAPACITY Y EK MONTH QUARTER

Tractor Municipal 7 4 168 672 2,016 (Kalulushi) Tractor Municipal 7 4 168 672 2,016 (Chambishi) UD Truck Domestic 15 6 450 1,800 5,400 Compactor Domestic 15 3 270 1,080 4,320 Sino Truck Domestic 30 7 630 2,520 7,560

TOTAL 21,312

During the deliberations members had appealed to Management to prioritize the purchase of garbage trucks in order to intensify garbage collection activities.

The report was NOTED

KMC/PHSC/233/08/20: MAKE ZAMBIA (KALULUSHI) CLEAN, GREEN AND HEALTHY CAMPAIGN It was reported that during the period under review, the Public Health Department facilitated the Make Zambia Clean, Green and Healthy activities. In May, June and July activities took place in Kalanga Ward (Luato Market) and Kafue Ward (Temweni Bar, the Swimming pool and Patterson) ; respectively. The other Wards had also conducted cleaning activities under the supervision of their Ward Development Committees (WDCs) and the Area Councillors. From the activities conducted a total amount of Four hundred (400) tons of waste was collected and disposed off at the dumpsite.

It was also reported that monthly reports of the activities conducted had been compiled and submitted to the Permanent Secretary of the Ministry of Local Government, the Local Government Service Commission and the Provincial Local Government Officer; respectively.

During deliberations, members had expressed concerns that most Government Departments were not participating in the cleaning activities except Kalulushi Municipal Council. The Director Public Health commented that the District Commissioner had convened a meeting with the Heads of Government Departments where they were urged to fully participate in the Make Zambia Clean, Green and Healthy Campaign as enshrined in the statutes.

Thereafter, an appeal was lodged to Management on the need to continue releasing Five Hundred Kwacha (K 500.00) allocation to the respective Wards being payment for logistics for the cleaning exercise.

The report was NOTED

KMC/PHSC/233/08/20: PEST CONTROL ACTIVITIES

The Director Public Health reported to the Committee that during the period under review, one (1) dead dog was collected and disposed off at the dump-site as shown below:-

S/N AREA PICKED FROM DATE COLLECTED 1 Zambezi Road 19/08/2020

The report was NOTED

KMC/PHSC/234/08/20: FUNERAL SERVICES

The Director Public Health reported that the Public Health Department issued One Hundred and Thirty Five (135) burial sites during the period under review, where Forty Two (42) were high cost and Ninety Three (93) low cost. Additionally, Twenty Six (26) body transfers out of the district had been facilitated as shown in the table below:-

S/N CENTRE AREA QUANTITY Low Cost 37 1 KALULUSHI High Cost 24 Body Transfer 20

Low cost 39 2 CHAMBISHI High cost 14 Body transfer NIL

3 CHIBULUMA Low cost 17 High cost 04 Body transfer 06 TOTAL 161

The report was NOTED

PHSC/235/08/20: DISPOSAL OF UNCLAIMED BODIES

It was reported that the Department had disposed off One (01) unclaimed body which was picked within the district and was later buried at Kalulushi Cemetery. Details are as tabulated below:-

S/N AREA PICKED FROM DATE COLLECTED 1 Ichimpe forest 19/08/2020

The report was NOTED.

Appendix 1: (a) Inspection of Food Premises

S/N NAME DATE COMMENTS LOCATION OF PREMISES INSPECTED 1 ZAMBEEF 03/06/20 Improvement notice served and Chambishi Butchery re-inspection done after 14 days Compliance good 2 Quick 03/06/20 Improvement notice served and Chambishi Save Butchery re-inspection done after 14 days Compliance good 3 Willis 03/06/20 Improvement notice served and Chambishi Butchery re-inspection done after 14 days Compliance good 4 Wada Chovu 03/06/20 Improvement notice served and Chambishi Butchery re-inspection done after 14 days Compliance good 5 Mary Land 03/06/20 Improvement notice served and Chambishi Restaurant re-inspection done after 14 days Compliance good 6 Big 09/06/20 Improvement notice served and Chambishi C Restaurant re-inspection done after 14 days Compliance good 7 Ebenezer 09/06/20 Improvement notice served and Chambishi Restaurant re-inspection done after 14 days Compliance good 8 Wimona 09/06/20 Improvement notice served and Chembe Restaurant re-inspection done after 14 days Compliance good 9 Masters 09/06/20 Improvement notice served and Chibuluma Butchery re-inspection done after 14 days Compliance good 10 Judith 12/06/20 Improvement notice served and Chambishi Restaurant re-inspection done after 14 days Compliance good 11 Kakengos 12/06/20 Improvement notice served and Chambishi Butchery re-inspection done after 14 days Compliance good

12 Mwansa 12/06/20 Improvement notice served and Chembe Butchery re-inspection done after 14 days Compliance good 13 Chobro 12/06/20 Improvement notice served and Kalulushi Butchery re-inspection done after 14 days Compliance good 14 Soweto 16/06/20 Improvement notice served and Kalulushi Butchery re-inspection done after 14 days Compliance good 15 F and B 16/06/20 Improvement notice served and Kalulushi re-inspection done after 14 days Compliance good 16 Mbale 17/06/20 Improvement notice served and Kalulushi Butchery re-inspection done after 14 days Compliance good 17 Big Butchery 17/06/20 Improvement notice served and Kalulushi re-inspection done after 14 days Compliance good 18 Mutalumba Improvement notice served and Kalulushi Butchery re-inspection done after 14 days Compliance good 19 Zulu Butchery 08/07/20 Improvement notice served and Kalulushi re-inspection done after 14 days Compliance good 20 Sampalicious 10/07/20 Improvement notice served and Chambishi Restaurant re-inspection done after 14 days Compliance good 21 ZAFFICO 10/07/20 Improvement notice served and Ichimpe Ichimpe 22 ZAMBEEF 14/07/20 re-inspection done after 14 days Kalulushi 23 Termite 14/07/20 Compliance good Kalulushi Kalulushi 24 Sunshine 14/07/20 Improvement notice served and Kalulushi Restaurant 25 Star Bakery 29/07/20 re-inspection done after 14 days Chambishi 26 Chatepa 29/07/20 Compliance good Chibuluma Bakery 27 Nondes 11/08/20 Improvement notice served and Kalulushi Restaurant pending for re-inspection 28 Kentucky 11/08/20 Improvement notice served and Kalulushi Restaurant pending for re-inspection

Appendix 1(b): Food articles and other products seized Appendix 1(c): Food Handlers Register

S/N DATE NAME NAME OF PREMISES VALIDIDTY 1 08/06/20 Lewis Kalembe ZAFFICO Ichimpe 08/12/20 2 08/06/20 Kenny Kankiza Zaffico Ichimpe 08/12/20 3 08/06/20 Chris Munthali ZAFFICO Ichimpe 08/12/20 4 04/08/20 Mathews Mumba ZAMBEEF 04/02/21

5 04/08/20 Francis Mwape ZAMBEEF 04/02/21 6 04/08/20 Faides Kangombe ZAMBEEF 04/02/21 7 04/08/20 Madrine Tubaka ZAMBEEF 04/02/21 8 04/08/20 Eustas Chitelemba ZAMBEEF 04/02/21 9 04/08/20 Harriet L. Ngoma ZAMBEEF 04/02/21 10 05/08/20 Mercy Nakamba Muruhuay Limited 05/02/21 11 05/08/20 David Nchokwe Muruhuay Limited 05/02/21 12 05/08/20 Francis Chinyama Muruhuay Limited 05/02/21 13 05/08/20 Clara Zulu Muruhuay Limited 05/02/21 14 06/08/20 Romace Kayula Termite Kalulushi 06/02/21 15 13/08/20 Mutamba Mutinta Chizo 13/02/21

Appendix 2: Inspection of Industries

S/N Date Name of Premises Location Comment Inspected 1 10/06/20 Yellow Stripes Chambishi Improvement notice served and re-inspection done after 14 days Compliance good 2 10/06/20 China Henan Chambishi re-inspection done after 14 days Compliance good 3 10/06/20 China Henan Kalulushi Improvement notice served and re-inspection done after 14 days Compliance good 4 10/06/20 Timaja Enterprises Chambishi Improvement notice served Limited Company and re-inspection done after 14 days Compliance good 5 10/06/20 Domain Kalulushi Improvement notice served Star Company and re-inspection done after 14 Limited days Compliance good 6 11/06/20 Rongxin Improvement notice served Investment and re-inspection done after 14 Kalulushi days Compliance good 7 11/06/20 Hui Fan Company Kalulushi Improvement notice served and re-inspection done after 14 days Compliance good 8 11/06/20 Lia Chao And Yue Kalulushi Improvement notice served Ventures and re-inspection done after 14 days Compliance good 9 11/06/20 China United Chambishi Improvement notice served Logistics and re-inspection done after 7 days Compliance good 10 12/06/20 Sino Metals Chambishi Improvement notice served and re-inspection done after 14 days Compliance good 11 12/06/20 Deniz Chambishi Improvement notice served Company Limited and re-inspection done after 14

days Compliance good 12 12/06/20 Gdcn Chambishi Improvement notice served Company Limited and re-inspection done after 7 days Compliance good 13 12/06/20 Hufan Chambishi Improvement notice served and Improvement notice served and re-inspection done after 7 days Compliance good pending for re-inspection

14 16/06/20 Pingan Auto Spares Chambishi Improvement notice served and re-inspection done after 14 days Compliance good 15 16/06/20 Owod Investment Chambishi Improvement notice served and re-inspection done after 7 days Compliance good 16 17/06/20 Mineral Chambishi Improvement notice served Junction and re-inspection done after 14 And days Compliance good Transport Logistics 17 17/06/20 Apex Wood Craft Kalulushi Improvement notice served and re-inspection done after 7 days Compliance good 18 Sinomine Chambishi Improvement notice served Exploration and re-inspection done after 7 Company days Compliance good 19 08/07/20 Oryx Zambia Chambishi Improvement notice served and re-inspection done after 7 days Compliance good 20 10/07/20 United Chambishi Improvement notice served Trillion Transport and re-inspection done after 7 And Logistics days Compliance good 21 10/07/20 Nutri Feed Kalulushi Improvement notice served and re-inspection done after 7 days Compliance good 22 22/07/20 Yafei Ventures Kalulushi Improvement notice served and re-inspection done after 7 days Compliance good 23 22/07/20 Solomon Block Kalulushi Improvement notice served Making Company and re-inspection done after 7 days Compliance good 24 27/07/20 Jinfa Steel Chambishi Improvement notice served and re-inspection done after 7 days Compliance good 25 27/07/20 Zhonkuang Zambia Chambishi Improvement notice served Service Company and pending for re-inspection

26 09/08/20 Easy Home Kalulushi Improvement notice served Co Ltd and re-inspection done after 14 days 47

Compliance good

Appendix 3 (a): Routine Inspection of Liquor Trading Premises S/N Name of Date of Comment Location Premises Inspection 1 Extreme Liquor 11/06/20 Improvement notice served Kalulushi Shop and re-inspection done after 14 days, Compliance good 2 Amissa 11/06/20 Improvement notice served Kalulushi Investment and re-inspection done after 14 days, Compliance good 3 Lutam General 11/06/20 Improvement notice served Kalulushi Dealers and re-inspection done after 14 days, Compliance good 4 Rose One Liquor 11/06/20 Improvement notice served Kalulushi Shop and re-inspection done after 14 days, Compliance good 5 Shadrick Liquor 18/06/20 Improvement notice served Kalulushi Shop and re-inspection done after 14 days, Compliance good 6 Kabemu One 18/06/20 Improvement notice served Kalulushi Liquor Shop and re-inspection done after 14 days, Compliance good 7 Sir Jack Min- 18/06/20 Improvement notice served Kalulushi Mart and re-inspection done after 14 days, Compliance good 8 Zulus Liquor 18/06/20 Improvement notice served Kalulushi Shop and re-inspection done after 14 days, Compliance good 9 Mazo Bottle 18/06/20 Improvement notice served Kalulushi Store and re-inspection done after 14 days, Compliance good 10 Angelic Heart 24/06/20 Improvement notice served Kalulushi General Dealers and re-inspection done after 14 days, Compliance good 11 Astiris General 24/06/20 Improvement notice served Kalulushi Dealers and re-inspection done after 7 days, Compliance good 12 Chibuluma 24/06/20 Improvement notice served Kalulushi Bowling Club and re-inspection done after 7 days, Compliance good 13 Kalurest Garden 24/06/20 Improvement notice served Kalulushi Lodge and re-inspection done after 14 days, Compliance good 14 C.M Bottle Store 08/07/20 Improvement notice served Chembe and re-inspection done after 7 days, Compliance good

15 Mwambeni 08/07/20 Improvement notice served Chembe Bottle Store and re-inspection done after 14 days, Compliance good 16 Off Duty Liquor 08/07/20 Improvement notice served Kalulushi Shop and re-inspection done after 14 days, Compliance good 17 Mukosai Liquor 15/07/20 Improvement notice served Kalulushi Shop and re-inspection done after 7 days, Compliance good 18 Muruhuay 15/07/20 Improvement notice served Kalulushi Restaurant and re-inspection done after 7 days, Compliance good 19 FMB Good 08/07/20 Improvement notice served Chambishi Hope Liquor and re-inspection done after 7 Shop days, Compliance good 20 Bwalyas Liquor 22/07/20 Improvement notice served Chibuluma Shop and re-inspection done after 7 days, Compliance good 21 Kanonde Take 27/07/20 Improvement notice served Chambishi Away and re-inspection done after 7 days, Compliance good 22 Two Stars 30/07/20 Improvement notice served Chambishi Liquor Store and re-inspection done after 7 days, Compliance good 23 Mumba Liquor 04/08/20 Improvement notice served Chambishi Shop and re-inspection done after 7 days, Compliance good 24 Chuma General 04/08/20 Improvement notice served Chambishi Dealers and pending for re-inspection 25 Nics Liquor 09/08/20 Improvement notice served Chambishi Store and pending for re-inspection 26 TM Hideout 11/08/20 Improvement notice served Chambishi Liquor Store and pending for re-inspection

Appendix 3 (b): Liquor seized from illegal trading premises

Name Location Of Item Seized Estimated Quantity Reason For Of Owner Premise Weight /Number Destruction Shakama North White 1 Liter 15 Illegal trading Martha Kalengwa Kankoyo Beer Chola House No 05 Eagle Lager 750 ml 10 Illegal trading Kasepa Lumbatwa Black Lable 750 ml 9 Sherina House No 05 White 1 Liter 17 Illegal trading Nmwila Lukulu Kankoyo Beer Mosi Lager 750 ml 13 Musonda House No 30 Right Choice 200ml 20 Illegal trading Musonda Lwanzila Golden Bell 200ml 6 Whisky

Golden Bell 375ml 8 Whisky

Ice cane spirit 200ml 13

White 1 Liter 82 Kankoyo Beer Chibuku 1Liter 57 Right Choice 370ml 5 Supreme 200ml 6 Banana spirit Green Apple 200ml 6 Black Label 750ml 96 Castle Lager 750ml 21 Mosi Lager 750ml 34 Eagle Lager 750ml 45 Mosi Lager 375ml 11 Castle Lager 370ml 15 Eagle Lager 375ml 11 Mary House No 15 Chibuku 1 Liter 30 Illegal trading Phiri Lukusashi Christine Chibuku 1Liter 35 Illegal trading Kasongo Eagle Lager 750ml 14 Black Lable 750ml 2 Mosi Lager 750ml 8

Appendix 4: STATUS ON THE IMPLEMENTATION OF PRESIDENTIAL DIRECTIVES TO CONTROL AND PREVENT COVID-19

Public gatherings such as conferences, weddings, funerals and festivals subject to them complying with public health authority guidelines Category Total No. Total No. Non Action taken on non-compliant e.g. # of Inspected Compliant arrested, license revoked, etc. Premises Conferences 00 00 00 - Complied-sensitization done and inspections conducted while the Weddings 04 04 00 program/s was on going

 Monitoring of funeral gatherings on going to ensure compliance with public health Funerals 23 23 00 guidelines Gatherings 19 19 00 Complied Others specify (Chilangamulilo) 11 11 None Complied

Complied

30 Church gatherings 30 00

10 02

 Emphasis on the need to observe social distancing made Others (Mealie- to the sellers meal outlets) 10  Premises closed

Total No. Total No. No. Action taken on non-compliant e.g. # of Inspected Compliant arrested, license revoked, etc Premises  Complied  Sensitization on going Restaurants 252 100 None All Bars and Night Clubs to remain CLOSED except Cinemas, Casinos, Gyms, Golf , tennis and other sports activities subject to them complying with public health authority guidelines

Total No. Total No. No. Action taken on non-compliant e.g. of Inspected Compliant # arrested, license revoked, etc. Premises

Bars 232 232 00  Monitoring On-going  Complied  Monitoring on-going Night Clubs 05 05 00 Cinemas None 00 00 N/A  Complied Gyms 04 04 00  Monitoring on-going Casinos None 00 00 N/A Other specify (Bars at Guest  Complied Houses and 07 04 None  Monitoring on-going

Lodges) OTHER PREMISES VISITED BY THE LOCAL AUTHORITY Bus Stations/Bus  Disinfection done Stop 30 15 None successfully –on-going  Inspections on-going  Sensitizations on going Mining on the Covid 19 Companies 52 22 02 prevention  Sensitization done and on going Police Stations 03 03 00 --

Liquor monitoring  Assorted liquor articles activities (illegal 60 Kalulushi seized and disposed of sale of alcohol) operations District  Sensitizations on-going  Make markets clean campaign implemented weekly (Saturdays and Sundays)  Marketeers engaged to ensure premises are cleaned-on-going  Disinfection are on going Markets  Distribution of IEC 12 12 None materials

 Disinfection and Monitoring is on- Schools 67 10 00 ongoing

PLANNED ACTIVITIES S/N ACTIVITY TIME- ACTORS TARGET FRAME

01 Disinfection and On-Going  Public  Colleges and Monitoring of Schools Health Universities Department Staff  K And C Youth

Group

02 Disinfection of Public On-Going  Public  Bus Stations, Markets, Premises Health Police Stations, Health Department Centers, Shopping Staff Centers  K And C Youth Group

03 Sensitization In Markets On-Going  Public  Kalulushi District ,Bus Station and other Health Public Premises Department Staff  K And C Youth Group

04 Enforcement of the On-Going  Public  Kalulushi District Presidential Directives Health And SI 21 And 22 Of Department 2020 Staff

 K And C Youth Group

05 Monitoring of Business On-Going  Kalulushi District Premises for Covid 19 Measures Implemementation

06 Distribution of IEC  Public  Kalulushi District Materials Health Department Staff

 K and C Youth Group

Appendix 5

1. LIST OF SCHOOLS DISINFECTED

S/N NAME OF SCHOOL NUMBER OF ROOMS 1 Chambishi Secondary school 39 2 Lamelza Private school 15 3 Musakashi Primary school 14 4 Misenga Primary School 8 5 Mukulempe Primary School 13 6 Pentass Christine School 11 7 Lukoshi Combined School 16 8 Luongo Primary School 7 9 Chati South Boarding School 122 10 Lunshimba Primary School 10 11 Michinka Primary School 21 12 Chembe Primary School 28 13 Kalisha Primary School 10 14 Lunga Primary School 15 15 Chati East Primary School 11 16 Katuta Primary School 7 17 Kafubu Depot Primary School 32 18 Chati Secondary School 41 19 Kamaluko Primary school 10 20 Chiwembashi Primary school 13 21 Chiwempala Primary school 11 22 Kaputala Primary school 9 23 Chasangwa Primary school 12 24 Kawama Primary school 9 25 Nkokomi Primary school 13 26 Mpandala Primary school 15 27 Chipuya Primary school 20 28 Twikatane Primary school 14 29 Chifupa Primary school 12 30 Fibale Primary school 10

31 Chishalano Primary school 7

Total 31 617

2. LIST OF MARKETS DISINFECTED

S/N AREA TARGET PERSONNEL COMMENTS GROUP INVOLVED

1 MARKETS; Marketeers  Public Health  Program Staff successful  Public Relations

Chembe Market  EHTs-MOH K and C Youth Group 2 Chibuluma market

3 Luato Market

South Kalengwa Market Marketeers  Program successful

5 Chambishi Market

6 Chembe Market

7 Magum Market

8 Kafubu Deport Market

9 Lunga Market

10 Kampwena Markets

11 Patterson

3. OTHER PPUBLIC PREMISES

4. CHURCHES

S/N NAME OF CHURCHES NUMBER OF ROOMS 1 St. Nicholas 7 2 St. Michaels 9 3 St. Francis 7 4 St. Paul’s 4 5 Mary Immaculate 7 6 St. Theresa 6

S/N NAME OF INSTITUTION NUMBER OF ROOMS 1 ZCCM Offices 24

2 District Education Board Secretary’s office 15 3 Kalulushi Municipal Council Civic Centre offices

REPORT OF THE DISTRICT FISHERIES AND LIVESTOCK COORDINATOR

KMC/PHSC/236/08/20: IMPORTANT DISEASES EXPERIENCED

The District Fisheries and Livestock Coordinator reported to the Committee that during the second quarter of 2020, the disease situation in livestock was as shown in the table below:- % Death Vs. SN Disease Species Deaths Herd Size Herd Size

1 Omphalitis Avian 234 729 32.10 2 IBD Avian 54 355 15.21

3 Ascites Avian 49 208 23.56

4 Poisoning Avian 17 150 11.33 5 Fowl Pox Avian 4 15 26.67

6 Parvo Canine 3 7 42.86

The District Fisheries and Livestock Coordinator went on to inform the members that the species had been affected most was the avian and this could be attributed to poor management by Livestock farmers, who had since been advised to observe the vaccination

schedules and maintain conducive and clean environment for the livestock.

The report was NOTED

KMC/PHSC/237/08/20: GENERAL LIVESTOCK MOVEMENT OUTLAY

The District Fisheries and Livestock Coordinator reported that during the period under review, there had been different types of livestock which had been moved in and out of the district for various purposes as shown in the table below:-

Item Farming Purpose Species Out Destination In Source System Traditional Sale Avian 250 Kasumbalesa Traditional Avian 10 Kalulushi Sale Kasumbalesa (Turkey) Traditional Slaughter Bovine 7 Kalulushi Mufulira Traditional Slaughter Porcine 10 Kalulushi Mufulira Traditional Rearing Caprine 22 Mufulira Live Traditional Rearing Caprine 11 Kapirimponshi Traditional Sale Caprine 25 Kasumbalesa Traditional Rearing Canine Kafue Traditional Rearing Bovine 10 Kitwe Traditional Rearing Porcine 2 Kitwe Traditional Sale Ovine 3 Chililabombwe Traditional Rearing Ovine 12 Mufulira Kalulushi 10 Commercial Sale Beef Kasumbalesa Tones 7.5 Commercial Sale Beef Chadiza Tones Carcass Beef 2.5 Commercial Sale Kasumbalesa Offal’s Tones Semi 10 Sale Bovine Kitwe Commercial

The report was NOTED.

KMC/PHSC/238/08/20: ZOONOTIC OCCURENCES

The District Fisheries and Livestock Coordinator reported to the Committee that during the second quarter the Veterinary offices had recorded eighteen (18) dog bite cases as shown on the table below:-

The Committee was also informed that the victims were referred to the Clinic for further attention; however, there were no rabies cases diagnosed among the reported cases.

S/N CRUSHPEN/ POST CAMP CONTACTS REFERRED DISEASE 1 JVC Kabombo 1 1 2 Nkana Lufwanyama 1 1 3 Kalengwa North Kabombo 3 3 4 South Kalengwa Kabombo 2 2 5 RABIES Chibote Kabombo 2 2 6 Central Kabombo 3 3 7 St. Marcellins Kabombo 1 1 8 Chibuluma Kabombo 3 3 9 Magum Kabombo 2 2 TOTAL 18 18

Additionally, the District Fisheries and Livestock Coordinator informed the Committee that her office had received a report from employees at known Chinese firms wherein it was reported that their employers had been keeping un-vaccinated dogs and once an employee was beaten by a dog, he/she was dismissed from work upon reporting the case of a dog bite. This was done in the pretext that the employee was negligent.

After a lengthy deliberation on the matter, on a proposal by Councillor Chifunga Shimishi duly seconded by Councillor Benson Kabwe it was;

RESOLVED That a Team from the Kalulushi Municipal Council and the District Fisheries and Livestock Department be constituted to conduct inspections at the named Chinese firms.

KMC/PHSC/239/08/20: REVENUE COLLECTION

It was reported that during the second quarter of 2020, the office had collected revenue from various services offered by the department amounting to Four Thousand, Four Hundred Kwacha (K4, 400) which was in turn deposited into the ZANACO Transit Account. Details are as tabulated below:-

S/N MONTH ACTIVITY AMOUNT K 1 APRIL Stock Movement 100.00 Rabbies Vaccination 350.00 Forte Group Investment - Consultations TOTALS 450.00

2 MAY Stock Movement 450.00 Rabbies Vaccination 50.00 Forte Group Investment 1,250.00

Consultations - TOTALS 1,750.00

3 JUNE Stock Movement 400.00 Rabbies Vaccination Forte Group Investment 1,750.00 Consultations 50.00 TOTALS 2,200.00

GRAND TOTALS K 4,400.00

The report was NOTED.

KMC/PHSC/240/08/20: MILK COLLECTION

The District Fisheries and Livestock Coordinator reported to the Committee that during the period under review, the volume of milk collected reduced significantly compared to the amount of milk collected in the previous quarter.

It was further reported that the reduction in the milk collections was attributed to the drying off of some dairy cows and the tendency by some farmers of supplying milk without the involvement of the Department of Fisheries and Livestock.

Month Camp Name of Milk Total Quantity Processed1 Collection Centre April Chati Chati - Nil Kabombo Chibote 220 Nil Kabombo Bella farm Nil Kabombo Munzi wesu 1387 Nil farm May Chati Chati - Nil Kabombo Chibote 370 Ichimpe Bella farm Nil Mwambashi Munzi wesu 1481 Nil

June Chati Chati - Kabombo Chibote 370 Kabombo Bella farm - Kabombo Munzi wesu 1388 farm Total 5216

During the deliberations, the Committee members wanted to find out on the measures that could be put in place to increase milk production, to which the District Fisheries and Livestock

Coordinator responded that the farmers had since been encouraged to improve on animal feeding.

The Report was NOTED.

KMC/PHSC/241/08/20: ZAMBIA AQUACULTURE ENTERPRISE DEVELOPMENT PROJECT (ZAEDP) 2019 LOAN BENEFICIARIES

It was reported that Nineteen (19) successful candidates of the Citizen Economic Empowerment Commission (CEEC) Aquaculture risk-fund sharing had their loans for fish production approved and had since received funds for tools and pond construction.

It was further reported that the Department of Fisheries and Livestock therefore had a duty of monitoring and certifying the ponds before funds for the next stage were disbursed. Details of the approved beneficiaries are as tabulated below:-

S/N Name Funds Pond Site Pegging Received Certification Selection 1 Sandala Abel K12, 300 Done Done 2 Tembo K12, 300 Done Done Misheck 3 Kema K12, 300 Done Done Kandepu 4 Kalenga K12, 300 Done Done Prudence 5 Funny K12, 300 Done Done Muntali 6 Zimba Susan K12, 300 Done Done 7 Victoria K12, 300 Done Done Mwene 8 Theresa K12, 300 Done Done Nkandu 9 Evelyn K12, 300 Done Done Mushota 10 Vivian K12, 300 Done Done Tonga 11 Lillian K12, 300 Done Done Kabwe 12 Josephine K12, 300 Done Done Chileshe 13 Penelope K12, 300 Done Done Kampamba 14 Bright K12, 300 Done Done Chisenga 15 Abraham K12, 300 Done Done Mwita 16 Amon K12, 300 Done Done Simukonda 17 Sekanji K12, 300 Done Done Supplies Ltd

18 Tazingwa Not yet Not Yet Not yet Mhoni funded (Project finance) 19 Rebecca K12, 300 Done Done Chishiba (Incubatees) 20 Joseph K12, 300 Done Done Sondashi (Incubatees)

During the deliberations, members raised concerns to some of the beneficiaries whom they said had been receiving loans from different sources. They then urged the Department of Fisheries and Livestock to be scrutinizing the applications thoroughly so as to ensure that resources were equitably distributed. The District Fisheries and Livestock further informed the members that applicants had been submitting forms that had not been completed as per the guidelines; therefore he had urged the members to be advising applicants to engage respective officers at the Ministry for guidance when completing application forms.

The report was NOTED.

KMC/PHSC/242/08/20: CALL FOR LOAN APPLICATIONS

The District Fisheries and Livestock Coordinator reported to the Committee that the office had been issuing and receiving completed loan application forms from eligible individuals and groups for the Aquaculture seed fund Youth empowerment initiative under the Zambia Aquaculture Enterprise Development Project. She also reported that the deadline for receiving applications was extended by two weeks and the new deadline was 28th August, 2020. The report was NOTED.

NOTE: COUNCILLOR FEBBY SIMWANZA JOINED THE MEETING AT 10:48HRS

REPORT OF THE DISTRICT HEALTH DIRECTOR

KMC/PHSC/243/08/20: POPULATION DISTRIBUTION – 2020 The District Health Director started by informing the Committee that Kalulushi District Health Office had continued to provide Primary Health Care (PHC) under the new focus (‘Health Promotion and Disease Prevention’) of the Ministry of Health. He enlisted the services offered to the public as Outpatient, Inpatient, Maternal, Neonatal and Child Health, HIV, Tuberculosis and Malaria prevention activities; among others.

He went on to mention that the Ministry of Health was targeting to eliminate Malaria by 2021 in line with the Legacy Goal Number 2, and to end TB & HIV by 2030. He thereafter gave a report on the population distribution in the district as tabulated below:-

District 21,787 136,168 Under Under WCBA Expected Expected Expected 1 5 Pregnancies Deliveries Live Years Years Births ACTUAL POP 3,275 15.31 24.544 3.434 3.372 3.339 HER HC Chambishi 21,787 714 3336 5347 5347 748 735 Government Clinic 727Chambishi Mine Clinic Chati Rural 4,107 135 629 1008 141 138 137 Health Centre Chembe Health 4,085 134 625 1003 140 138 136 Post Chembe North 1,949 64 298 478 67 66 65 Health Post Chibote HP 6,808 223 1042 1671 234 230 227 Chibuluma 10,893 357 1668 2674 374 367 364 Chisangwa 1,340 44 205 329 46 45 45 Health Post Chiwembashi 1,728 57 265 424 59 58 58 Health Post Denovan Health 1,906 62 292 468 65 64 64 Post Fitanda Health 1,113 36 170 273 38 38 37 Post Ichimpe 2,886 95 442 708 99 97 96 Kalengwa South 17,702 580 2710 4345 608 597 591 Health Post Kalulushi 11,642 381 1782 2857 400 393 383 Township KGC 7,761 254 1188 1905 267 265 259 KMUHC 3,881 127 594 953 133 131 130 Kameme Health 1,226 40 188 301 42 41 41 Post Kite 3,819 125 585 937 131 129 128 Lukoshi Rural 1,770 58 271 434 61 60 58 Health Centre Mindolo 2,723 89 417 668 94 92 91 Minsenga 2,171 71 332 533 75 73 72 Health Post Musakashi 1,723 56 264 423 59 58 58 Health Post Sitwe Health 8,170 268 1251 2005 281 276 273

Post Twaiteka Health 14,978 491 2293 3676 514 505 500 Post Lulamba District Totals 136,168 4,460 20,847 33,421 4,676 4,592 4,547

During the deliberations members had appealed to the Ministry of Health to consider the establishment of a health facility at Kalisha Service Centre because it was located about 5km away from the nearest health facility. It was also mentioned that according to the 2016 Census the area had an estimated population of Three Thousand Five Hundred (3,500), to which it was stated that the recommended distance for health facilities was about 12km with the population of about Five Thousand (5000). Therefore, an assessment on the concern was to be conducted.

The report was NOTED.

KMC/PHSC/245/08/20: DRUG SITUATION IN THE DISTRICT The District Health Director reported that during the quarter under review, the district had recorded no stock outs of drugs and other medical supplies owing to the good application of the logistics management system and that the basic drugs were still available.

He further reported that all the complicated cases requiring higher levels of care were being referred either to Kalulushi General Hospital or Kitwe Teaching Hospital.

A detailed report on the drug stock status was as tabulated below:-

SN NAME OF COMMODITY STATUS 1 Anti-malarial Drugs Available 2 ARVs (First line and second Line) Available 3 Fixed Drug Combination (4FDC) for TB drugs Low stock RIFINAH for TB treatment Low stock 4 Paracetamol Low stock 5 Septrine tab Available Piriton Available Cephalexin cap Available 6 Flagyl Low stock 7 RDTs for testing Malaria Low stocks 8 All required vaccines Available

The District Health Director further reported that orders for all essential medicine and essential supplies had been done, and were awaiting delivery by Medical Stores. During discussions on the item, members raised concerns on the non availability of some drugs in the Health Centers, to which District Health Director reiterated that whenever there had been reports on shortage of drugs, supplies were sourced from facilities with adequate stock except in cases where the office had not informed. The report was NOTED

KMC/PHSC/246/08/20: TOP FIVE CAUSES OF MORBIDITY / DISEASE BURDEN

The District Health Director presented to the Committee a report in tabular form on the top five disease burden in the district as shown below:- S/N Conditions /Disease Number of Incident Rate / cases seen 1000 population 1 Malaria 36,811 245.3 2 Respiratory Infection – 10,272 75.4 Non Pneumonia 3 Muscular Skeletal & 2,276 16.7 Connective Tissue (not trauma) 4 Diarrhea infectious (non 2206 16.2 bloody) 5 Digestive System ( not 1,517 11.14 infectious) (Source: Data from HMIS)

The report was NOTED.

KMC/PHSC/247/08/20: TOP CAUSES OF MORTALITY (DEATHS) It was reported that Chambishi Government Clinic was the sole admitting facility in Kalulushi District and all the referred cases from the facilities within the District were taken to either Kalulushi General Hospital and or Kitwe Teaching Hospital. The District Health Director then had presented a report on the top five causes of mortality in the District as tabulated below:-

Sn Disease/Condition Number of Number of Deaths Admissions Recorded 1 Cardio-vascular diseases 50 9 2 Malaria 188 8 3 Tuberculosis 26 5 4 Hypertension 110 5 5 Anaemia 86 4

The District Health Director was then asked to explain why there had been an increase in hypertension cases, to which he responded that the increase in cases of hypertension was attributed to a bad lifestyle characterized by lack of exercise and poor eating habits.

The report was NOTED

KMC/PHSC/248/08/20: HIV CARE AND TREATMENT

The District Health Director reported to the Committee that the Target of the World Health Organization (WHO) was to Eliminate HIV by ensuring that 95% of all the people Knew their Status, 95% of the Positive people were put on Treatment and 95% of those on treatment had their Viral load suppressed.

It was further reported that all the Twenty Three (23) Health facilities were conducting activities targeting the elimination of HIV by the year 2030. He had added that the district had tested a total number of 6,473 clients out of which 398 tested positive representing a positivity rate of 6.1% among which 388 clients were started on ART in the second quarter of 2020.

The report was NOTED.

KMC/PHSC/249/08/20: TUBERCULOSIS (TB) PROGRAM The District Health Director reported that the Zambia had embarked on the Elimination of TB by the year 2030. To achieve the target, the District Health Director said that Kalulushi District had trained more TB supporters and Health workers in order to increase suspicion.

It was also reported that the Kalulushi District had continued with a robust Intensified Case Finding of Tuberculosis and had since established sputum collection points at community level. He then informed the members that all suspected clients were tested and if found positive they had been put on treatment to prevent the spread of the disease.

The District Health Director further reported that during the period under review, the district had adequate stocks of anti-tuberculosis drugs. Additionally, it was reported that the Tuberculosis (TB) cure rate for the second quarter of 2020 was 93% above the National target of 85% and that 87/87 (100%) of TB patients were had also been tested for HIV resulting in 66% positive cases.

The report was NOTED

KMC/PHSC/250/08/20: MALARIA ELIMINATION PROGRAM The District Health Director reported to the Committee that the District recorded an increase in Malaria incidence rate in all ages from 150.0 per 1000 population in the first quarter of 2019 to 245.3 per 1000 population in the first quarter of 2020. It was also mentioned that Kalulushi District had continued making serious commitments towards malaria elimination in line with Government’s Legacy Goal Number Two (2) of Malaria Elimination by 2021.

The members were further informed that the measures undertaken to achieve the said goal included among others, an integrated approach of Indoor Residual Spraying (IRS), Insecticide Treated Nets (ITNs), Prompt Case Management, Intermittent Presumptive Treatment of pregnant women (IPTp) and monitoring of malaria cases in the community under the Integrated Community Case Management (ICCM) program as well as in pregnant women. He had also mentioned that the district was awaiting Insecticide Treated Nets (ITNs) for mass distribution.

During the deliberations on the item, members had inquired if it was possible to test people in the institutions in order to adequately manage malaria cases, to which the District Health Director responded that it was possible to test people in institutions except the ideal approach could be the implementation of a mass drug administration in the institutions. The report was NOTED

KMC/PHSC/251/08/20: DISEASE SURVEILLANCE AND DISEASE CONTROL

It was reported to the Committee that the Kalulushi District during the period under review had recorded an outbreak of COVID-19 and the district had since continued with active disease surveillance. He went on to report that the Environmental Health section had intensified the Public Health interventions and that the monitoring of public places for COVID-19 compliance had also continued.

Corona Virus Update

The District Health Director reported that Kalulushi District had recorded the first case of Corona Virus on the 8th June 2020. He further informed the Committee that a total of 46 (6%) positive cases had been recorded out of the 714 tests conducted and a total of 11 health workers had tested positive but had since been discharged. Moreover, he reported that, Kalulushi District had recorded 1(one) death as a result of COVID 19. Further, the members were informed that all the facilities in Kalulushi District had been instructed to conduct intensified sensitizations on:  Signs, symptoms and prevention of Corona Virus  Promotion of hand washing practices and coughing and sneezing etiquettes  Discouraging over crowding  Discouraging spitting in public  Encouraging of masking up He thereafter appealed to all the stakeholders to take part in the sensitization of the public on the prevention of the disease. Other Disease Surveillance Trends No. Disease 2019 2020 1 AFP 2 1 2 Cholera 0 0 3 Measles 3 0 4 Dog Bite 33 30 5 Dysentery (suspects) 31 56 6 Typhoid Fever 0 3 7 Chicken pox 43 77 8 Food Poisoning 0 2 9 Hypertension 91 165 10 Mumps 137 27 11 Schistosomiasis (Bilharzia) 12 4 12 Worms 51 37 13 Rabies 0 0

14 Non-Bloody Diarrhea 2146 2184 15 Corona Virus 0 46

The District Health Director then presented the following comments as enlisted below:-  Covid 19: the District had recorded a steady increase in Covid 19 cases  Dog Bites: Most cases recorded were from Chibuluma, Chati and Kalulushi Township Clinics. There was however, a reduction of cases as compared last year same period.  Dysentery: Cases were all suspected. No confirmation was done due to lack of Laboratory reagents. An increase in cases was noted.  Hypertension: There was an increase which could be related to social activities like economic activities and Lifestyle.  Schistosomiasis: There was a decrease in cases which were mostly reported by Chati RHC where there is a dam. The last MDA against Bilharzia was done in schools in 2017. Another campaign is yet to be conducted.  Other Notifiable Diseases: The district remained quiet on cases of AFP, Measles, Cholera and Rabies in the last two years during the same period. The report was NOTED.

KMC/PHSC/252/08/20: INFRASTRUCTURE DEVELOPMENT

i. Chati Health Centre Rehabilitation by ZAFICO The District Health Director reported that the works on rehabilitation of Chati Health Centre were about 60% complete but the works were expected to be completed be December 2019. He explained that the reason for the delay in completion was caused by the procurement challenges at ZAFICO. He had also mentioned that the Clinic had continued operating from the Guest house while awaiting the completion of the project. ii. Chibuluma Staff House and Chibote Health Post It was reported to the Committee that the Contract to complete the Chibuluma Staff house and the rehabilitation of the Chibote community block into a Clinic was awarded to MELCAM Investments Limited at a contract sum of K260, 000 by NFCA, and that:  The Chibuluma staff house was 100% complete and occupied.  The Chibote project works had been completed at 100% and it was operational.

iii. Kalulushi Township Clinic It was reported to the Committee that the rehabilitation of the Clinic had been completed and occupied. However, the

facility still needed the following critical facilities and equipment; an Incinerator, BP machines, thermometers, weighing scales and benches for clients. The District Health Director then informed the house that Kalulushi Township Clinic was in need of help with regards to lobbying for the equipment and benches as outlined above. It was further reported that the health facility had been using the scanner that was under the Public Private Partnership but in needed two (2) scanners for it to operate at maximum. The house was also informed that the Area Member of Parliament and her honor the Mayor had pledged to provide for the scanners. iv. Lulamba Health Post It was reported to the Committee that Lulamba Health post had since been renovated and electricity connected to the facility. The renovations had been reported as having been facilitated through the support from Kalulushi Municipal Council, Ministry of Health and other well-wishers. The beds and mattresses had also been delivered to the Health Post.

The District Health Director further added that there were some pending issues which needed to be attended to as enlisted below:  More Furniture for staff and clients were still needed.  A shelter for weighing children He also informed the Committee that the Health Post was being vandalized because there was no security fence to secure the facility.

During the matter under discussion, the District Health Director thanked Kalulushi Municipal Council, Kalulushi General Hospital, the Office of the District Commissioner and stakeholders (NFCA, Chibuluma Mines PLC, Chambishi Metals and CCS) for supporting the district in the provision of quality Health Care to the community of Kalulushi.

He further said that the District Health office would continue working very well with various stakeholders and partners to ensure that Quality Health services were provided to the residents of Kalulushi District.

After discussions on the matter, on a proposal by Councillor Chifunga Shimishi duly seconded by Councillor Benson Kabwe it was;

RESOLVED

That follow ups should be made on the scanners pledged by the Member of Parliament and her Honor the Mayor.

CLOSING REMARKS

The Chairperson thanked all the members present for the fruitful deliberations and further urged Management to implement resolutions enlisted so as to improve the standards of living of the residents of Kalulushi District.

There being no any other business to transact, the meeting ended at 11:54 after a prayer by Councillor Maxwell Mulenga......

READ AND CONFIRMED CHAIRPERSON......

DATE......

KALULUSHI MUNICIPAL COUNCIL

MINUTES OF THE COMMUNITY DEVELOPMENT,EDUCATION AND SOCIAL SERVICES COMMITTEE MEETING HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE, PRESIDENT AVENUE, KALULUSHI ON TUESDAY 18TH AUGUST ,2020 AT 09: 00 HOURS

PRESENT Councillors Samuel Silwimba-Chairperson John Shalubala-Vice Chairperson Maxwell Mulenga Maureen Mwape Geoffrey M Kanda Harrison M Malunga Paul Chivunda Deputy Mayor (Ex - officio) Rashida Mulenga Mayor (Ex - officio) BY INVITATION: Councillor Chifunga Shimishi

IN ATTENDANCE: Town Clerk Davies Bwalya Director Housing and Social Services Francis Makesa Director Planning Mapopa Nyirenda Director Engineering Services Chisela M. Nkolola Acting Director Public Health Christopher Mtonga Council Advocate Towela Chilaika Chief Accountant Christopher Kanyanta Chief Administrative Officer Paul Chipulu Chief Settlement Officer Mwitelela Muyunda Chief Community Development Officer Josephine Chanda Public Relations Officer Theresa Katete District Social Welfare Officer Mwiche Simasiku Education Standard Officer Joshua Kunda District Health Officer Mercy Kaoma District Fisheries and Livestock Coordinator Chiti Kangwa Banda

Senior Committee Clerk Kaputo Chishimba Assistant Committee Clerk (Recorder) Kangwa Kaluba

OPENING PRAYER Prior to the commencement of the meeting, Councillor Harrison Malunga led the members in an opening prayer. NOTICE OF THE MEETING The Director of Housing and Social Services read the notice convening the meeting in accordance with the Local Government Act No.2 of 2019 of the Laws of Zambia with the standing orders. KMC/CDESS/ 145/08/20 ADOPTION OF THE AGENDA On a proposal by Councillor John Shalubala duly seconded by Councillor Maxwell Mulenga, It was; RESOLVED That the agenda of Community Development, Education and Social Services Committee Meeting be ADOPTED as presented by Management. KMC/CDESS 145/08/20 APPLICATIONS FOR LEGALISATION OF LOCK UP SHOPS/ STANDS AT NORTH KALENGWA/JVC TURN OFF, KAMALATA, MAGAM AND CHANKALAMO MARKETS RESPECTIVELY.

The Director of Housing and Social Services reported on the applications received from stand owners from the above mentioned markets and trading premises who had already built permanent structures on their market stands for legalization of Lock Up Shops / Market Stands. It was further reported that the applicants had stated that they had acquired the stands in question sometime back and had built permanent structures without relevant documents from the Local authority and they were therefore seeking authority from Kalulushi Municipal Council to legalize their stands within the Market and trading areas as enlisted on appendices 1,2 & 3. The Director further informed the Committee members that a site visit was conducted to all the markets enlisted above in order to verify the existence of the stands. A discussion ensued and thereafter on proposal by Councillor Harrison Malunga, seconded by Councillor Maureen Mwape, it was;

RESOLVED

(i) That the applications for Legalization of market stands at Kamalata, Magam and Chankalamo Markets be APPROVED.

(ii) That the applications for legalization of lock up shops at Kalengwa /JVC turnoff be APPROVED subject to conducting a tour to verify on the trading premises.

KMC/CDESS 146/08/20 APPLICATIONS FOR CHANGE OF COUNCIL LEASE

The Director of Housing and Social Services presented to the Committee a list of applications received from the applicants seeking authority for change of Council lease for the respective properties. Details are as tabulated below:-

FROM TO NAME NRC ADDRESS NAME NRC ADDRESS PROPERTY Joseph Mando 573140/10/1 Kalulushi Chiila W. 997105/10/1 Kalulushi M 163 Simwinga Patrick Mwale 172058/65/1 Kalulushi Jimmy Kaivwa 326343/67/1 Kalulushi EK 152 Mercy Kalenge 279076/63/1 Kalulushi Betty P Chabu 368584/67/1 Kalulushi 1036Beast Kalengwa Darius Kasonde 926081/67/1 Kalulushi Esnart Chibwe 369573/10/1 Kalulushi M 159 Mike Mwansa 267671/67/1 Kalulushi Chiluba 6166/67/1 Kalulushi 1031B East Mwenya Kalengwa Linyama 169012/63/1 Kalulushi Wilfred K. 211597/64/1 Kalulushi 1037A East Florence Musonda Kalengwa Kakompe 216551/65/1 Kalulushi Arthur 160339/63/1 Kalulushi EK 13 Davies Chaponda Andiseya 718789/11/1 Kalulushi Pandwe 339021/67/1 Kalulushi 1034B East Lengalenga D.Chikumbi Kalengwa Kasela Widen 104733/92/1 Kalulushi Chishimba 230810/65/1 Kalulushi LS 58 Mulenga Joseph M. 204643/73/1 Kalulushi Chilumba 892601/11/1 Kalulushi EK90 Hambuba Nkoloma Terence Bwalya 199040/45/1 Kalulushi Annie 244009/42/1 Kalulushi M 158 Mulenga James Mwanza 187349/68/1 Kalulushi Jane Mwanza 224929/65/1 Kalulushi No. 38 Chibuluma Market Patricia Kakwata 209776/65/1 Kalulushi Cosmas lungu 146817/51/1 Kalulushi CS 82

Kunda Mwenya 325925/67/1 kalulushi Maria Chewe 364513/65/1 Kalulushi Shop No. 60 Mubanga Chibuluma Market Cathren Bwalya 226230/65/1 Kalulushi Brian Phiri 241706/42/1 Kalulushi EK194

James Mwanza 187349/68/1 Kalulushi Naomi 347655/65/1 Kalulushi Shop No. 39 Mwanza Chibuluma Market Nkandu Mulowa 658390/11/1 Kalulushi Tobias Mwila 319826/33/1 Kalulushi 48 Chibuluma

Sichizya 217223/66/1 Kalulushi Robert 161538/63/1 Kalulushi CS 58 Stephen Chilufya James Mwanza 187349/68/1 Kalulushi Matthwes 279569/68/1 Chibuluma Shop No. 3 Mwanza Chibuluma Market Peter Kalaba 225103/44/1 Kalulushi Kangwa 373611/65/1 Kalulushi LS 159 Namukolo

A discussion on the matter ensued and thereafter on a proposal by Councillor Harrison Malunga duly seconded by Councillor Maureen Mwape, it was;

RESOLVED

That the applications for change of Council lease be APPROVED.

KMC/CDESS 147/08/20 DISPUTE OVER STAND NUMBER 52 - LUATO MARKET

The Director of Housing and Social Services reported that a dispute had arisen on stand number 52 at Lubuto Market between Kennedy Lwamga and Lizzie Kalumba Chileshe over ownership of the stand in question.

Facts on the matter stated that stand number 52 at Lubuto Market was allocated to Kennedy Lwamga by Kalulushi Municipal Council sometime in 2009 (basing on the information he submitted verbally) who later sublet the stand to Lizzie Kalumba Chileshe. Lizzie Kalumba Chileshe had in-turn built a permanent structure on the stand in question without Kennedy Lwamga’s consent.

The Director of Housing and Social Services further reported that both parties were invited to appear before the Committee for a hearing but the duo did not honor the invitation After deliberations on the matter and on a proposal by Councillor Harrison Malunga duly seconded by Councillor Maureen Mwape, it was;

RESOLVED

That the matter be DEFERRED to allow both parties to appear before the Committee during the next sitting.

KMC/CDESS 148/08/20 APPLICATIONS FOR CHANGE OF OWNERSHIP FOR RESIDENTIAL PROPERTIES IN SETTLEMENTS The Director of Housing and Social Servicers presented before the Committee a list of applications received from applicants for change of ownership as tabulated below:-

S/N FROM NRC NO. ADDRESS TO NRC NO. ADDRESS PROPERTY

1. Obedience 377829/65/1 Contact No. Chiyuka 103914/92/1 Contact No. 220 Makeni Mwabi 076442067 Marks 0966827716 Zone 2 Kalulushi 2. Styruled 204779/16/1 321/6 Ireen 363963/65/1 06 Makeni Zimba Wusakile Zimba Zone 1 Police Camp, Kalulushi Kitwe

3. Vailet 367661/65/1 2421 New Agness 179957/68/1 2421 153 Zone G Chisala Musenga, Mumba New South Kalulushi Musenga Kalengwa Kalulushi Kalulushi Contact No. 0968 540423

After due deliberations on the matter, on a proposal by Councillor Harrison Malunga, seconded by Councillor Maxwell Mulenga it was;

RESOLVED

That the applications for change of ownership from the above applicants be APPROVED.

KMC/CDESS 149/08/20 SECOND QUARTER OF THE 2020 ACTIVITIES The Director of Housing and Social Services presented a report on the activities undertaken by the Housing and Social Services Department during the period under review (1st April to 30th June 2020). Details of the activities are as tabulated below:

TOTAL NO. OF AMOUNT APPLICANTS CHARGED/RATE PLANNED ACTIVITIES (ZMK) STATUS

Establishment of occupancy 54 500 On-going license files Preparation and issuance of 26 100 On-going electrification confirmation letters

Land disputes resolution 13 NIL On-going

Household registration 113 150 On-going

The report was NOTED

KMC/CDESS/150/08/20 HOUSEHOLD REGISTRATION IN SETTLEMENTS The Director of Housing and Social Services reported to the Committee that during the second quarter of 2020, the Housing and Social Services Department had conducted a household registration exercise in all settlement areas whose objective was to develop an electronic data base; the exercise was on-going.

He thereafter presented a tabular report on the registered and unregistered properties from Chibuluma, Kalulushi and Chambishi settlement areas as shown below:-

NUMBER OF NUMBER OF TOTAL T NAME OF REGISTERED UNREGISTE NUMBER OF SETTLEMENTh HOUSEHOLDS RED HOUSEHOL e HOUSEHOL DS DS r CHIBULUMA 2,241 366 2,607 e

p KALULUSHI 2,840 4,560 7,400 o

r CHAMBISHI 4,836 1,894 6,730 t

t The report was NOTED.

KMC/CDESS 151/08/20 DONATIONS BY HER WORSHIP THE MAYOR The Director of Housing and Social Services reported to the Committee that Kalulushi Municipal Council had received assorted items as donations from her Worship the Mayor, Rashida Mulenga which included desk top computers and sewing machines to be allocated to Chambishi, Chibuluma and YVTC Sub Centers; respectively. The donated items were meant to help in the imparting of skills to the residents of the named administrative catchment areas. He further reported that the Community Development Section had since recruited learners and had commenced tailoring and computer skills training programs with beneficiaries drawn from Kalulushi Central with intent of having the initiative rolled out to Chambishi and Chibuluma sub centers once learning space was made available. After due deliberations on the matter, on a proposal by Councillor Geoffrey Kanda duly seconded by Councillor Maureen Mwape, it was;

RESOLVED

That a tour by members of the Committee be conducted to Dongwe training center, Kalengwa/JVC trading stands and Chambishi market on Wednesday 19th August 2020 to ascertain the developmental activities taking place

KMC/CDESS 152/08/20 TOUR OF DONGWE TRAINING CENTRE, KALENGWA\JVC TRADING AREA AND CHAMBISHI MARKET

Pursuant to minute numbers CDESS 146/08/20 7151/08/20, it was reported that the Committee had conducted a tour of the above mentioned areas in order to acknowledge developmental projects taking place in the named areas. The details of the findings are as tabulated below:-

i. DONGWE TRAINING CENTER During the tour members observed the following happenings:-  Cracked floor  Cracked walls  Cracked window peens  Leaking Ceiling board  No white boards  No burglar bars on some windows  No ceiling in the hostels  Un plastered walls  Shortage of water  Damaged taps and cisterns in the ablutions  Damaged doors

ii. KALENGWA/JVC The Committee appreciated the upcoming trading area at JVC iii. CHAMBISHI MARKET The Committee had observed that there was a lack of information being given to relevant authorities on works being undertaken by the contractors.

After a lengthy discussion on the matter, it was:-

RESOLVED THAT:

i. A project manager be appointed for Dongwe Centre ii. A borehole be sunk in the next yard iii. A land scaping exercise be undertaken at Dongwe Centre iv. Security should be intensified at Dongwe v. Renovations be done by qualified personnel who would be monitored strictly

REPORT OF THE DISTRICT SOCIAL WELFARE OFFICER

KMC/CDESS/153/08/20 SOCIAL CASH TRANSFER /ZISPIS It was reported that the District Caseload for the SCT program was currently at 2, 228 households to be paid using the ZISPIS system. It was further brought to the attention of the Committee that the plans by the Ministry to have an additional caseload of 1, 949 households to be added to the program in the next target period had since been concluded. Subsequently, the budget for the Enumeration process was reported as having been concluded and all enumerators were said to be on standby awaiting to conduct the important activity. The projected caseload of households on the Social Cash Transfer program was therefore expected to increase to 4,181 beneficiaries.

He went on to report that the payment of transfers to the current households on the program was expected to commence as soon as the budgeting processes on the ZISPIS system were concluded.

It was also reported that the office had anticipated having 1,099 beneficiaries paid using the rural model of using Pay Point Managers (PPMs) and 1,129 beneficiaries who fall under the urban model would utilize payments by Payment Service Providers (PSPs). The PSPs to pay the beneficiaries were reported as:

 MTN with 932 beneficiaries  ZAMTEL with 42 beneficiaries  Airtel with 74 beneficiaries and  NATSAVE Bank 81 with beneficiaries.

The Committee was informed that Bank UBA had since been put on hold pending some negotiations by the Ministry.

The report was NOTED.

KMC/CDESS/154/08/20 BURSARIES It was reported that the statistics for assessment of some of the 2020 Bursaries students at Tertiary level had been compiled. She further went to inform the Committee that 35 students from CBU, Kapasa Makasa University, Mulungushi University and Mukuba University had been assessed so far and reports for 5 students who have been admitted to study Aquaculture and other Agriculture related courses at Chalimbana University have been prepared. Attached in Annexure 1 is a detailed list of students assessed for the award of a Bursary. The report was NOTED. KMC/CDESS/155/08/20 GRIEVANCE MECHANISM It was reported that the Grievance Mechanism was currently in progress and the Social Welfare office had so far received 310 complaints in hard copy from different Wards in the District and that Sensitization was still on-going as beneficiaries still did not fully understand the Mechanism. She further stated that they had managed to register 35 cases, out of which 30 had been resolved, pending the distribution of responses to the complainants. The report was NOTED. KMC/CDESS/156/08/20 DEFILEMENT AND RAPE CASES It was reported to the Committee that the Social Welfare Department had recorded an increase in the number of defilement and rape cases being reported. The District Social Welfare Officer added that in the period between June and August, the office had received reports of a 3-year old female child who was defiled by an

77 adult as well as 2 other cases involving female pupils who were deaf and dumb, raped by known people. She went on to urge the committee to lobby for the introduction of sensitization meetings within the Wards where the public should be educated on the consequences of rape and defilement on that matter because if left uncurbed the vice could reach alarming levels and parents with female children would continue living in fear for the safety of their girl children. It was also mentioned that the children who had experienced such trauma were usually prone to the danger of engaging in prostitution in the near future, that was if the case was not handled properly; that qualifies the reason for the leaders to speak strongly against the vice. She therefore, urged the members to take an active role in coming up with ways of solving the serious problems faced by the public lest they contribute to destroying the society. The report was NOTED.

ANNEXURE 1

DEPARTMENT OF SOCIAL WELFARE – BURSARY ASSESSMENTS BETWEEN JUNE AND JULY, 2020 – KALULUSHI DISTRICT

COPPERBELT UNIVERSITY

S/N NAME OF APPLICANT AG SEX INSTITUTION REFERENCE E NUMBER 1. MWAPE CHRISPINE 20 M C/BELT SW/KAL/ED/17/20 UNIVERSITY 2. MUBANGA EUNICE 19 F C/BELT SW/KAL/ED/22/20 UNIVERSITY 3. KASONGO MAMBWE 18 F C/BELT SW/KAL/ED/19/20 UNIVERSITY 4. KALUWA NDAZIONA 20 F C/BELT SW/KAL/ED/25/20 UNIVERSITY 5. NGUMAYO MABLE 21 F C/BELT SW/KAL/ED/60/20 UNIVERSITY 6. CHUULA JOE 20 M C/BELT SW/KAL/ED/32/20 UNIVERSITY 7. BANDA TITAMENJI 18 F C/BELT SW/KAL/ED/61/20 UNIVERSITY

MULUNGUSHI UNIVERSITY S/N NAME OF AG SE INSTITUTION REFERENCE APPLICANT E X NUMBER 1. CHITALU MWILA 20 F MULUNGUSHI SW/KAL/ED/42/20 UNIVERSITY 2. CHIBUYE JULIET 18 F MULUNGUSHI SW/KAL/ED/43/20 UNIVERSITY 3. BWALYA BUPE 19 F MULUNGUSHI SW/KAL/ED/40/20 UNIVERSITY 4. HALUBANZA S. 18 F MULUNGUSHI SW/KAL/ED/47/20 NAMPANDE UNIVERSITY 5. HATOMBWE 19 M MULUNGUSHI SW/KAL/ED/48/20 VINCENT UNIVERSITY 6. MWALE 18 F MULUNGUSHI SW/KAL/ED/45/20 TRYPHEANA UNIVERSITY 7. CHILESHE SARA 20 F MULUNGUSHI SW/KAL/ED/44/20 UNIVERSITY 8. MWANSA CHEWE 18 F MULUNGUSHI SW/KAL/ED/46/20 UNIVERSITY 9. MWILA JAMES 18 M MULUNGUSHI SW/KAL/ED/38/20 UNIVERSITY 10. KANKWANYA 21 M MULUNGUSHI SW/KAL/ED/34/20 MILWARD UNIVERSITY 11. CHIBANDA 19 M MULUNGUSHI SW/KAL/ED/57/20 MUZANGALU UNIVERSITY 12. CHANSA E. 19 F MULUNGUSHI SW/KAL/ED/37/20 MULENGA UNIVERSITY

13. KACHINGWE 18 F MULUNGUSHI SW/KAL/ED/41/20 NAOMI UNIVERSITY 14. KUNDA EDWARD 19 M MULUNGUSHI SW/KAL/ED/49/20 UNIVERSITY 15. CHANDA 19 M MULUNGUSHI SW/KAL/ED/50/20 MULINDWA UNIVERSITY 16. PHIRI ELLIOT 23 M MULUNGUSHI SW/KAL/ED/33/20 UNIVERSITY 17. SALIPAKO 20 M MULUNGUSHI SW/KAL/ED/39/20 MUKUKU UNIVERSITY

MUKUBA UNIVERSITY S/N NAME OF AG SEX INSTITUTION REFERENCE APPLICANT E NUMBER 1. CHOLA PRINCE 22 M MUKUBA SW/KAL/ED/10/20 UNIVERSITY 2. MAHINA EZRA 22 M MUKUBA SW/KAL/ED/07/20 UNIVERSITY 3. TEMBO ELSE 18 F MUKUBA SW/KAL/ED/08/20 UNIVERSITY 4. KIMBAMATA 23 M MUKUBA SW/KAL/ED/11/20 CHARLES UNIVERSITY 5. SIMPAMBA DERRICK 18 M MUKUBA SW/KAL/ED/13/20 UNIVERSITY 6. CHANDA DOREEN 23 F MUKUBA SW/KAL/ED/12/20 UNIVERSITY 7. CHAMA MARKGOOD 21 M MUKUBA SW/KAL/ED/09/20 UNIVERSITY

KAPASA MAKASA UNIVERSITY S/N NAME OF APPLICANT AG SEX INSTITUTION REFERENCE E NUMBER 1. KAYOYO WANGA 21 F KAPASA SW/KAL/ED/35/20 MAKASA 2. WAYINGA GIFT 19 F KAPASA SW/KAL/ED/36/20 MAKASA 3. CHATE PETRONELLA 23 F KAPASA SW/KAL/ED/58/20 MAKASA 4. MPABANGA SIPHO 25 M KAPASA SW/KAL/ED/59/20 MAKASA

REPORT OF THE DISTRICT EDUCATION BOARD SECRETARY

KMC/CDESS/157/08/20 COMPLIANCE WITH COVID 19 REGULATIONS It was reported to the Committee that Schools had reopened for the second term of 2020 on 1st June, 2020. Prior to opening, there had been meetings where all the stakeholders comprising the Public Health Department, Ministry of Health and Ministry of General Education were in attendance.

Further, the Committee was informed that a group of Standards Officers from the Ministry of Education and Public health had been monitoring compliance to COVID 19 guidelines in schools. From the exercise conducted, fortunately there no reports of COVID 19 registered from the schools monitored.

He went on to thank all the stake holders and individuals who had continued assisting schools in the supply of personal protective equipments including sanitizers, washing soap and buckets, among other items. During deliberations, the following concerns were raised by the Committee:  That the teachers needed to be more strict with the learners in terms of adherence to COVID 19 regulations (wearing of masks, social distancing and hand sanitizing).  That the teachers were expected to lead by example. The report was NOTED.

KMC/CDESS/158/08/20 WATER AND SANITATION

It was reported to the Committee that from a meeting that was chaired by the Former District Commissioner twelve (12) out of the eighty five (85) boreholes sourced by the Area Member of Parliament Commercial bore holes allocated to the following schools; Lukoshi Combined School, Chambishi Secondary School, Masamba Primary School, Kalulushi Primary School, Twalubuka Secondary School, Chavuma Secondary School, Kalulushi Secondary School, Mitobo Girls Combined School, Chati Day Secondary and Chati South Boarding Secondary School. The District Administration was also allocated one commercial borehole.

The Committee was further informed that the borehole meant for the District Administration had since been sunk, whilst the Schools were still waiting for the Commercial boreholes to be sunk.

It was also reported that Mugala Primary School and Twikatane Primary School had been allocated non-commercial boreholes, respectively; however the pump at Twikatane Primary School had not yet been fixed.

The report was NOTED. KMC/CDESS/159/08/20 PRODUCTION UNIT IN SCHOOLS The District Education Board Secretary reported to the Committee that following the directive from the Ministry of General Education Permanent Secretary for all Schools to have production Units, the under listed schools had come up with production units; although due to insufficient resources not much had been done.

Details are as enlisted below:  Chati Boarding School had grown a half lima of Tomatoes, half lima of winter maize, quarter lima of cabbage and had dug 2 fish ponds of 10x20 metres in size. The school was however still seeking for well-wishers to help with the purchase of pond liners and fingerlings.  Chati Day Secondary School had planted two hundred plants of oranges.  Ichimpe Combined School had planted onions and cabbages on a one lima plot including two thousand pine trees seedlings. However their target was to raise ten thousand plants. The report was NOTED

KMC/CDESS/160/08/20 CONSTRUCTIONS It was reported that the office of the District Commissioner had sourced for funds from Chambishi Copper Smelters (CCS) to construct a 1x3 classroom block and N.C.S Suppliers had been contracted to do the works which they started on the 1st June, 2018 and completed on 6th August and was awaiting to be handed over to Ministry of General Education.

It was also mentioned that the newly built classroom block would not only increase the much needed classroom space at the said school but also offer support in providing a conducive learning environment to would be learners from the surrounding community.

The District Education Board Secretary further informed the Committee that Kalulushi Municipal Council was also constructing a 1 x 4 classroom block in Chibuluma area which was currently at lintel level.

The report was NOTED

KMC/CDESS/161/08/20 PREPARATIONS FOR EXAMINATIONS It was reported to the Committee that the General Certificate of Education and Grade Nine External Examinations would be starting on the 31st August, 2020 and end on the 15th September, 2020. He also outlined the activities that the District have already undertaken and those that were yet to be undertaken prior the commencement of examinations: i. Strong rooms inspection The Committee was informed that the Provincial and District teams of Standards Officers had inspected the strong rooms and they were all certified fit for the storage of the Examination Materials.

ii. District Examination Security Committee meeting. The District Education Board Secretary informed the Committee that on Friday 7th August, 2020 they had held a meeting to discuss matters related to examinations. iii. Transport during Examinations It was also reported that during the August/ September examinations, the District had planned to use three vehicles for the distribution of examination materials and monitoring of examinations. The vehicles were to be assigned to the following routes; Chambishi, Chati and Kalulushi Central. He went on to inform the Committee that the Office of the District Education Board Secretary through the District Commissioner had requested for two extra vehicles from Kalulushi Municipal Council and Ministry of Community Development and Social services.

He further reported that due to the minimal resources available to finance the exercise fully, the District Education Office was therefore appealing to the august house for support in terms of fuel for the smooth running of examinations.

The report was NOTED. KMC/CDESS/162/08/20 SENSITIZATION OF HEAD TEACHERS AND TEACHERS It was reported that the Sensitization exercise of Head Teachers and Teachers on conducting of the 2020 examinations had commenced on the 11th August, 2020 and ended on the 14th August 2020 in the various zones. He further stated that different sessions were conducted in a day as per the provisions of the COVID-19 guidelines.

The report was NOTED. There being no other business to transact, the meeting ended at 12:15 hours after a prayer from the Acting Director Public Health Christopher Mtonga.

READ AND CONFIRMED CHAIRPERSON: ……………………………

DATE: ……………………………………..…

KALULUSHI MUNICIPAL COUNCIL

MINUTES OF THE ENGINEERING, INFRASTRUCTURE, DEVELOPMENT AND NATURAL RESOURCES COMMITTEE MEETING HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE, PRESIDENT AVENUE, KALULUSHI ON THURSDAY, 27TH AUGUST, 2020 AT 09:20 HOURS. PRESENT Councillors David Kapeso-Chairperson Sydney Sikazwe-Vice Chairperson Clement Njobvu Emmanuel Mazokera Northy T. Hang’andu Febby Simwanza BY INVITATION: Councillors Sam Silwimba Geoffrey Kanda Benson Kabwe IN ATTENDANCE: Officers Town Clerk Davies Bwalya Director Engineering Services Mulenga C. Nkolola Director Human Resource and Administration Samuel Musenga Director Housing and Social Services Francis Makesa Director Public Health Christopher Mtonga Director Legal Services Tabo Siyoto Forestry Technician Edina M. Nanda Deputy Fire Officer Kelvin Mumba Public Relations Manager Lidah Kamanga Chief Accountant Christopher Kanyanta Assistant Internal Auditor Nathan Mwandila Acting Senior Agricultural Officer Emeldah K. Chongo Ministry of Health Mwansa J. Bwalya Ministry of Fisheries and Livestock Leah P. Kazima Chief Committee Clerk Hellen Kalezhi - Seke Senior Committee Clerk Chishimba Kaputo Committee Clerk (Recorder) Jennipher N. Mutenekwa

OPENING PRAYER: Prior to the commencement of the meeting, Ms. Tabo Siyoto, Director Legal Services led the Committee in an opening prayer.

OPENING REMARKS:

The meeting was called to order at 09:20hours by the Chairperson who subsequently welcomed the members and officers to the meeting and thereafter encouraged them to participate fully during the deliberations.

NOTICE OF MEETING The Town Clerk read the Notice convening the meeting in accordance with the Local Government Act No. 2 of 2019, as read together with the Standing Order No. 6.

KMC/EIANRC/104/08/20: ADOPTION OF THE AGENDA On a proposal by Councillor Sydney Sikazwe duly seconded by Councillor Northy T. Hang’andu it was;

RESOLVED That the Agenda of the Engineering, Infrastructure, Development, Agriculture and Natural Resources Committee Meeting be adopted as presented.

REPORT OF THE DIRECTOR OF ENGINEERING SERVICES

KMC/EIANRC/105/08/20: WARD DEVELOPMENT FUND PROJECTS

The Director Engineering Services reported to the Committee that since the month of June 2020, a total of Three Hundred Eighty Eight Thousand, Eight Hundred Twenty Six Kwacha Fifty Ngwee (K388, 826.50) had been released towards Ward Development Fund.

She further reported on the status of various projects in the respective wards as at August 2020 whose details were as tabulated below:-

S/N WARD TOWNSHIP NAME PROJECTS CURRENT STATUS 1 Kafue Kalulushi Completion of Plumbing fittings completed. Nsokoloko Ablution Pending works included water supply, painting and tiling

Electricals remedying 2 Lubuto Kalulushi Replacement of Scope complete submersible pump and controller at Kalulushi Secondary School

Road works in North Kalengwa using ZAFFICO grader Additional fuel required 3 Dongwe Kalulushi Completion of Roofing complete Dongwe Ward Office Installation of electrical and beam filling required 4 Kankoshi Chibuluma Installation of street Requisition processed lights awaiting quotations Fuel for installation of road construction

5 Ngweshi Kalulushi Purchase of funeral 4No. heavy duty tents tents procured

Road works Additional fuel required 6 Chibuluma Chibuluma Construction of 1 × 4 Completion of block work classroom block at required (ring beam to wall Chibuluma Primary plate and gable ends) School 7 Remmy Chisupa Chibuluma Construction of Ring beam level. Ventilated Improved Delayed awaiting balance of Pit latrines (VIP) at materials Chabala Primary School Scope completed

Road works in Chibote by ZAFFICO grader 8 Buseko Chibuluma Construction of Casting of slab Kampwena Market Shelter 9 Kalanga Kalulushi Installation of Scope completed submersible pump at Mitobo School WDF borehole

Road works Awaiting availability of funds 10 Kalengwa Chibuluma Street lights Order for materials required Purchase of heavy updating due to price changes duty tents Fuel 11 Lulamba Chambishi Completion of Scope complete rehabilitation and furnishing of Lulamba Clinic

Road works using To commence in September Road Development 2020 Agency (RDA) grader 12 Musakashi Chambishi Mothers shelter at Scope completed Musakashi Clinic

Road works Awaiting availability of funds 13 Ichimpe Kalulushi Drilling of borehole Scope complete

Completion of culvert Delayed. Balance of installation materials paid for in August 2020

Completion of Delayed due to under supply

Ichimpe Secondary of materials for ring beam School ablution block 14 Luapula Kalulushi Road works in East Delayed awaiting availability Kalengwa of machinery 15 Kalungwishi Kalulushi Road works (lanes Delayed awaiting availability between Zambezi of machinery Roundabout to Township)

16 Twaiteka Chambishi Flush out of Scope complete boreholes: K – Section and Pa Nkonde

Road works using Temporarily on halt awaiting Road Development replacement of stolen Agency (RDA) grader batteries and terminals 17 Lukoshi Chambishi Construction of 1 × 3 Fabrication of spider trusses classroom at Luongo (delayed) Primary School

Road works using RDA grader Additional fuel for backfilling formed roads required 18 Chambishi Chambishi Construction of 1 × 3 Slab cast awaiting additional classroom at funding for superstructure Chambishi Primary School 1No. skip bin fabricated and Purchase of metallic supplied skin bin To commence in September 2020 Road works using RDA grader 19 Chankalamo Kalulushi Drilling of borehole Requisition for 1No.borehole processed

Completion of Awaiting availability of Chembe Market funds Shelter

Construction of Awaiting availability of Ventilated Improved funds Pit latrines (VIP) toilet at Chembe Market 20 Chati Kalulushi Flush out of borehole Scope completed at Kafubu Depot

Construction of Kaite

Clinic Delayed awaiting balance of materials 21 Mwambashi Chambishi Completion of culvert Order for materials requires installation updating due to price changes

On hold. Theft of materials Completion of Fitanda under police investigation Market 22 Chembe Kalulushi Construction of VIP Delayed awaiting balance of toilet at Luanshimba materials

i. Progress on updating material schedule Arising from the scrutiny of the projects presented, members wanted to find out how soon would the order for materials be updated in view of the price changes, whereupon it was explained that the Procurement Unit would be engaged to update the order immediately.

ii. Concern on the criteria used for distributing Ward Development Fund Members had inquired from Management over the criteria used to disburse Ward Development Funds among the Wards because it was observed that some Wards had not benefited from the allocation whereas some had been allocated more funds than others. In response it was explained that the distribution of funds was as per the resolution made under Minute No. SFVCU/68/11/19; that each Ward would be allocated a total of One Hundred and Fifty Thousand Kwacha (150,000.00) for 2020 in addition to the balance carried forward from the 2019, and projects to be considered would be the on-going projects from 2019 including those in the 2020 budget.

iii. Update on the disbursement of funds Members requested for an update on when the funds would be disbursed to the Wards, to which it was explained that the disbursement of funds was on going and the report only covered Wards with on-going projects. The Committee was also informed that Three Hundred Eighty Eight Thousand Kwacha (K 388,000.00) had been received for Ward projects which shall be disbursed as provided for in the budget.

Thereafter,

The report was NOTED

KMC/EIANRC/106/08/20: PURCHASE OF A BRAND NEW MOTOR GRADER BY KALULUSHI MUNICIPAL COUNCIL

The Director Engineering Services reported that during the period under review Kalulushi Municipal Council through the Procurement Unit under the office of the Copperbelt Permanent Secretary at Provincial Administration in Ndola had commenced the procurement process for a brand new Motor Grader.

She went on to report that on the 15th July 2020, Kalulushi Municipal Council had received a notice of award of the tender to Transinovation Motors Zambia Limited for the supply and delivery of a brand new Volvo SLDG motor grader at ZMW K2,685,000 (VAT exclusive).

The members were also informed that the Provincial Procurement Unit had facilitated the signing of the contract by the Ministry of Justice under the hand of the Attorney General in Lusaka, by 21st August 2020. The Committee was further informed that the Motor Grader was expected to be delivered after six weeks from the date the contract was fully signed.

Thereafter, the Committee members were assured that they would be updated if there were any new developments.

The report was NOTED

KMC/EIANRC/107/08/20: ALLOCATION OF ROADS BY RDA TO KALULUSHI DISTRICT FOR REHABILITATION / UPGRADING TO BITUMINOUS STANDARD UNDER THE ZAMBIA TOWNSHIP ROADS PROJECT (5KM)

The Director Engineering Services reported to the Committee that on the 13th August 2020, Kalulushi Municipal Council had received an urgent request from the Road Development Agency (RDA) for the submission of a total of five kilometres (5km) of urban roads in Kalulushi District under the Zambia Township Roads Project.

Details of the roads submitted for consideration in consultation with the Office of the Mayor are as tabulated below:

S/NO ROAD LANDMARK CHAINAGE WARD TOWNSHIP (KM) 1 Lukoshi Road Loop through 1.9 Twaiteka Chambishi through Twaiteka Twaiteka Market Market and Biseke Community School back to Lukoshi Road

2 Gandhi Circle Loop to and 0.9 Chambishi Chambishi from Buntungwa Road

3 Bus station to Loop to and 0.4 Chambishi Chambishi Independence from Gandhi Stadium Circle inclusive of the bus station 4 Maina Soko Zambia 1.9 Kalanga / Kalulushi Avenue Catholic Lubuto University through ZCCM offices to Kalengwa Road (M18)

The house was also informed that the Member of Parliament had also submitted to RDA a request for additional kilometres to be considered for rehabilitation / upgrading to bituminous standard.

During the deliberations members had inquired over the criteria used for the inclusion of peri urban roads in the project. They were in turn guided that the RDA had given guidance that the roads to be targeted for rehabilitation should be those for areas with a higher population, roads of economic value and those that provide connectivity to the already existing bituminous roads.

However, there was an appeal to Management by the Committee members for the inclusion of roads in the other Wards that had not benefitted from the project once the district was awarded with additional kilometres for rehabilitation by the RDA.

Thereafter,

The report was NOTED.

KMC/EIANRC/108/08/20: CONSTRUCTION OF MARKET SHELTERS BY CCS IN LIEU OF RATES

It was reported that pursuant to Minute No. KMC/286/05/20; Kalulushi Municipal Council had resolved that Chambishi Copper Smelter Limited (CCS) should construct market shelters in the district in lieu of a cash payment of Seven Hundred Ninety Three Thousand, Seven Hundred Eighty Three Kwacha (K793, 783) for property rates.

She also informed the Committee that there were some construction works going on at Chibuluma Market of a 25m × 20m shelter (project was budgeted for under the 2020 budget) and as at 24th August 2020 the foundation trenches had been dug.

The Committee was further informed that there were some rehabilitations going on at Chambishi market and that CCS had also conducted some Corporate Social Responsibility in form of rehabilitations at ten slots and the basketball court.

During deliberations on the item, members wanted to find out if the Seven Hundred Ninety Three Thousand, Seven Hundred Eighty Three Kwacha (K793, 783) would be exhausted on the market shelter, to which it was explained that the scope of works included construction of a market shelter at Chibuluma and the rehabilitation of two (2) market shelters at Chambishi.

However, a concern was raised that Companies should be encouraged to be paying their dues in full instead of allowing them to clear the balances owing to Kalulushi Municipal Council through undertaking some projects that should have been conducted as a form of Corporate Social Responsibility.

Thereafter,

The report was NOTED

KMC/EIANRC/109/08/20: PAST COMMITTEE RESOLUTIONS PENDING IMPLEMENTATION

The Director Engineering Services gave a report on the status of past Council resolutions pending implementation as tabulated below:-

S/N Road Status 1 Road marking Sir Jack / Zambia Catholic University Roundabout parking slots marked Humps Lukanga, Luampu, Zambezi, Buteko and President Avenue painted Stocks of reflective road marking paint depleted

2 Demolition of Shalom Requisitions re-submitted as initial quote exceeded Community Hall in budget hence scope revised downward Luapula Ward Awaiting order and subsequent payment for dry rate hire of excavator and fuel

3 Participation of residents in Due to limitations in available finances, the Wards vegetation control across were allotted into batches. district During the period under review works were done in Kankoshi, Lubuto, Ngweshi, Kalungwishi, Chambishi, Lukoshi, Lulamba, Kalanga, Dongwe Wards (batch 2) to conduct vegetation control As at 25th August 2020 Kankoshi, Lubuto, Ngweshi and Lulamba Wards had completed the exercise and were yet to be paid.

During the deliberations the members had:

i. Congratulated the Parks and Gardens Section for the excellent works done on Sir Jack lane. ii. Raised concerns on the delays in the demolition of Shalom Hall. They argued that the Hall was contributing to making the Town look dirty. Therefore Management was urged to expedite the demolition exercise. iii. Inquired over when the funds shall be allocated to the next group (vegetation control), in response they were informed that letters to the participating groups shall be dispatched by the second week of September, 2020.

Thereafter,

The report was NOTED.

KMC/EIANRC/110/08/20: FIRE & RESCUE SERVICES The Director Engineering Services reported to the Committee that during the period under review, Kalulushi Municipal Council Fire Brigade had responded to the following incidences:  Fourteen (14) fires,  Five (05) road traffic accidents,  One (01) mining incident and  Two (2) drowning cases. She had further reported that the Kalulushi Municipal Council Fire Tender GRZ 704CN was on the 25th August branded with a Council logo and Emergency contact lines by Shakti Engineering. Members had in turn advised for the emergency lines to also be displayed in strategic places where they could be easily accessed by the public.

The report was NOTED.

KMC/EIANRC/111/08/20: MAINTENANCE OF COUNCIL OFFICES

The Director of Engineering Services reported in tabular form on the Maintenance Works undertaken by the Engineering Department as at August 2020 and the details are as follows:-

S/N Property Status 1 Chambishi Sub Centre Chamber completed, painting done, windows had been fixed and tiles were yet to be fixed . 2 Chibuluma Sub Centre Borehole drilled and cased. Awaiting availability of funds for installation of tank stand

During the deliberations members had expressed concerns that Chibuluma Sub Centre had been neglected in terms of providing it with the required office furniture and in response it was explained that the Sub Centre had been inspected and from the findings it was concluded that it needed a facelift and furniture. Members were further informed that plans were under way to procure furniture for the Civic Centre and the sub centres respectively.

The members had inquired over the progress of the borehole to be sunk at Chibote since it was included in the 2020 budget. In response the members were informed that the progress report shall be made available to them by Thursday, 4th September, 2020.

The members had also requested Management to ensure that the boreholes that were donated to the District through the office of the Area Member of Parliament were to be distributed equally in across the District.

Thereafter,

The report was NOTED.

KMC/EIANRC/112/08/20: REPAIR OF EQUIPMENT - SERVICE DELIVERY

The Director Engineering Services had presented before the Committee a tabular report on repairs of equipment for service delivery as at 20th August 2020, whose details are as follows:- S/No Equipment Department Status 1 Massey Ferguson Public Health Balance of spare parts at Tractor Mercury Logistics Courier (Kalulushi) awaiting collection. Ideally shipping should have been paid by BHBW but unfortunately contact person passed away shortly after sending parcel from Lusaka and unable to reach anyone else at the Company. Hence the Council would pay for the service. 2 Lutong Motor Grader Engineering Currently undergoing service by outsourced third party. Engine required additional repairs outside the authorised scope. Requisition for additional works processed, awaiting quotations

NOTE: Councillor Emmanuel Mazokera joined the meeting at 10:34 hours.

During deliberations on the item, members had registered concerns over the outsourcing of a third party (the Supplier) to service the Lutong Motor Grader when Kalulushi Municipal Council had qualified Mechanics. In response the members were informed that the move was undertaken because the engine parts of the grader

were very sensitive and the Department of Engineering Services couldn’t risk having the engine parts getting damaged during servicing by the incumbent mechanics because it would be costly to procure more service parts unlike when the Supplier is engaged to service( the supplier could replace the damaged parts without requesting for more funds in case some parts get damaged during the servicing process).

The Committee members had thereafter urged Management to procure a complete engine for the grader instead of parts.

The report was NOTED.

KMC/EIANRC/113/08/20: DISPOSAL OF OBSOLETE MOTOR VEHICLES AT MECHANICAL WORKSHOP

The Director Engineering Services reported to the Committee that during the period under review, Kalulushi Municipal Council had been granted authority by the Ministry of Finance to dispose - off various obsolete assets including six (6) motor vehicles through a public auction.

She further reported that by 26th August 2020, Management was in the process of engaging an auctioneer.

The report was NOTED.

NOTE: Councillor Febby Simwanza joined the meeting at 10:41 hours.

KMC/EIANRC/114/08/20: SCOPE FOR ESTABLISHMENT PHASE OF TRUCK PARKING INN

The Director of Engineering Services presented a tabular report on the scope of works for the Truck Parking Inn, pursuant to Minute No. EIANRC/89/06/20; wherein the scope of works for the Truck Parking Inn was requested. Details are as shown below:- S/N ROAD ESTIMATED MINIMUM EXPENDITURE 1 22m × 10m ablution for truckers 660,000 Ten (10) shower stalls Ten (10) spacious toilet cubicles Waiting area Laundry area 2 2No. × 11m × 10m ablution for truckers 600,000 Five (5) shower stalls Five (5) spacious squat pan cubicles Waiting area 3 Restaurant and bar 500,000

4 12m × 12m Market Shelter 270,000

5 Installation of water tank and connections 150,000

6 Connection to national electricity grid, 300,000 spotlighting and connections

7 Partial landscaping 1,500,000 (dumping and compacting of waste rock and laterite)

8 Completion of fencing (palisades), electric 1,750,000 fence, surveillance cameras, modification of access points

It was estimated that a minimum of Seven Million Kwacha (K7, 000,000) would be required for the completion of the establishment phase of the Truck Parking Inn from the inception of the project, however, K913, 145.44 had been spent so far.

During deliberations on the matter, it was reported that the Committee members had toured the project as resolved vide Minute No. EIANRC/103/06/20 and had advised that the local companies be engaged to provide laterite and waste rock for stabilizing the site so as to reduce on the costs. The Director Engineering Services had indicated to the house that letters had been written to the local companies so that they could assist with landscaping; provision of laterite and waste rock.

It was also mentioned that since the project was expensive and could take a long time to complete, minimum structures should be constructed so that the Parking Inn could start operating and the funds generated from the facility be ploughed back into the project for its completion.

The report was NOTED.

REPORT OF THE DISTRICT AGRICULTURAL COORDINATOR

KMC/EIANRC/115/08/20: FARMER INPUT SUPPORT PROGRAMME (FISP) UPDATES FOR THE 2020/2021 SEASON

The Acting Senior Agricultural Officer reported to the Committee that the District would operate the Farmer Input Support Programme (FISP) using the Direct Input Supply modality for the 2020/2021 farming season as opposed to the electronic voucher system as shown below:-

NYIMBA INVESTMENT LIMITED DISTRICT DESCRIPTION QUANTITY MT RECEIPTS Kalulushi Urea 1,176.00 1,176.00 Kalulushi Compound D 1,551.00 570.00

2020/2021 FISP BENEFICIARY ALLOCATIONS KALULUSHI VARIETY ALLOCATION TOTAL DISTRICT RECEIVED Groundnut packs MGV 4 80.00 80.00 Maize packs ZMS 616 73.4 MT Pan 53 MRI 624 Phb 30G19 P3812W Soya beans Kafue 50.00 50.00 55.00 55.00 sorghum Kuyuma 375.00MT Not yet received

During the deliberations, members wanted to find out if the number of beneficiaries under the programme had been increased, to which it was explained that the number of beneficiaries had remained the same as for the previous year.

The report was NOTED.

KMCEIANRC/116/08/20: COMMODITY PRICES FOR THE PERIOD APRIL, 2020 TO JUNE 2020

It was reported that the Ministry of Agriculture under the Department of Agri – business and Marketing Development had collected and analysed the commodity market price from Luato Market.

It was further reported that the rationale for the average retail prices was an early warning indicator on food security. It was also mentioned that the district had a sufficient supply of agricultural inputs for sale from the following common outlets; Kalulushi Main Market, Chambishi, Chibuluma, Chembe, Chati and Kafubu depots, respectively.

A detail computed price index was as shown on Appendix “1”.

The report was NOTED.

KMC/EIANRC/117/08/20: FOOD RESERVE AGENCY MAIZE PURCHASE UPDATE The Acting Senior Agricultural Officer reported that the Ministry of Agriculture had been operating four (4) depots in the district during the 2020 grain purchase as shown in the table below:-

S/N DEPOT NAME PURCHASE TO DATE 1 Bwafwano 254 x 50kg

2 Chembe 1,836 x 50kg 3 Chati 992 x 50kg 4 Minsenga 1837 x 50kg TOTAL 4919 x 50kg

It was further reported that a total of Four Forty Eight Thousand, Nine Hundred and Ten Kwacha (K (448, 910.00) had been paid out leaving an outstanding balance of Seventy Thousand, Eight Hundred and Ten Kwacha (K 70,810.00). The report was NOTED.

REPORT OF THE DISTRICT FORESTRY OFFICER

KMC/EIANRC/118/08/20: REVENUE GENERATION

It was reported that during the quarter under review no revenue had been generated from the licensing of forestry products by the Forestry Department due to lack of receipt books. A request was made through the Provincial Forestry Office and the receipt books however none had yet been received.

Upon being asked how the Forestry Department had been conducting its operations without receipt books, she had responded that the clients been requested to either deposit the money into the Forestry Account or referred to Lufwanyama Forestry Department. Those who had deposited the money were then requested to submit copies of the deposit slips to the Department with the hope of issuing them with receipts once the books were available. After lengthy deliberations on the matter, on a proposal by Councillor Emmanuel Mazokera duly seconded by Councillor Sydney Sikazwe it was;

RESOLVED That the District Commissioner’s office be engaged to expedite the process of accessing the Receipt Books for the Department before making a follow up at the Ndola offices.

KMC/EIANRC/119/08/20: NURSERY ESTABLISHMENT

It was reported to the Committee that the Copperbelt Province had been given a target of raising Three Hundred Thousand (300, 000) seedlings of assorted species. This implied that each district was expected to raise 30,000 seedlings from which Kalulushi District had raised 1,000 pine seedlings so far.

She had thereafter, lodged a plea with the Committee to help with the sourcing for stakeholders who could help provide the Forestry Department with seedlings because on its own the Forestry Department would not manage to meet the target.

When asked on the deadline for establishing the nursery and if the Forestry Department would be buying the seedlings from stakeholders, it was explained that the deadline was by the end of

2020 and that the Forestry Department would be buying the seedlings from the stakeholders in order to meet its target.

Thereafter, on a proposal by Councillor Sydney Sikazwe and duly seconded by Councillor Emmanuel Mazokera it was;

RESOLVED

That various stakeholders be engaged to assist in the establishment of 30,000 various tree species to help the Forestry Department meet its target.

KMC/EIANRC/120/08/20 SAWMILL INSPECTION

It was reported that the District Forestry Office had conducted Sawmill inspections along Sabina Road from which they managed to discover illegal indigenous timber in one of the Chinese workshops. Consequently, the Chinese owner was made to pay penalty fees amounting to Thirty Four Thousand, One Hundred Seventy Nine Kwacha (K34, 179) which was subsequently deposited into the ZANACO account for the Ministry.

The report was NOTED.

KMC/EIANRC/121/08/20: REQUEST FOR FINANCIAL SUPPORT

It was reported that the Forestry Department was facing financial and transport challenges to execute its duties and was therefore requesting for help in terms of financial and material support for the effective execution of field forest operations.

During the deliberations, members had reiterated why they were facing challenges when earlier on she had reported that they had received money in the form of penalties by a from a known timber company , to which it was explained that the monies receipted by the district were deposited in the Government Treasuries account.

On a proposal by Councillor Clement Njobvu and duly seconded by Councillor Emmanuel Mazokera it was;

RESOLVED That Kalulushi Municipal Council should continue helping the Forestry Department with transport.

There being no other business to transact, the meeting was closed at 11:22 hours after a word of prayer offered by Councillor Sydney Sikazwe.

READ AND CONFIRMED CHAIRPERSON…………………………

DATE………………………………………

KALULUSHI MUNICIPAL COUNCIL

MINUTES OF THE MEETING OF PLANNING AND INFORMATION MANAGEMENT SYSTEMS COMMITTEE HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE PRESIDENT AVENUE ON FRIDAY 4TH SEPTEMBER 2020 AT 09:30 HOURS PRESENT Councillors: Harrison M. Malunga-Chairperson Clement Njobvu-Vice Chairperson Modester Kabwe Northy T. Hang’andu Leonard Sayikumba Sydney Sikazwe Paul Chivunda-Deputy Mayor(Ex-officio)

ABSENT WITH APOLOGY

Her Worship the Mayor Rashida Mulenga (Mrs)

PRESENT BY INVITATION Councillors John Shalubala Chifunga Shimishi

IN ATTENDANCE: Officers Director Human Resource and Administration Samuel Musenga Director Development Planning Mapopa Nyirenda Director Legal Services Tabo Siyoto (Ms.) Director Engineering Services Mulenga .C. Nkolola Director Housing & Social Services Francis Makesa District Planning Officer Ngoza Kang’ombe Chief Accountant Christopher Kanyanta Assistant Public Relations Manager Lidah Kamanga Town Planner Mwenya .M. Munjeli District Health Planner Lubilo Palangwa District Agricultural Coordinator Davis Kaboboto District Veterinary Officer Dr. Suzyo Muwowo Chief Committee Clerk Hellen Kalezhi - Seke Senior Health Inspector Nchimunya Mweene Senior Committee Clerk Chishimba Kaputo Assistant Committee Clerk (recorder) Vaidah Kambuta

PRAYER Prior to the commencement of the meeting, the Director Housing and Social Services, Mr. Makesa Francis led the members in an opening prayer.

KMC/PIMSC/198/09/20 ADOPTION OF THE AGENDA

On a proposal by Councillor Sydney Sikazwe seconded by Councillor Leonard Sayikumba, it was;

RESOLVED

That the agenda of the Planning and Information Management System Committee meeting be adopted as presented by Management.

NOTICE OF MEETING

The Director Housing and Social Services read the notice convening the meeting in accordance with Local Government Act No. 2 of 2019 and the Standing Order.

REPORT OF THE DIRECTOR OF PLANNING

KMC/ PIMSC/199/09/20 CONSTITUENCY DEVELOPMENT FUND It was reported to the Committee that Kalulushi Municipal Council had received the 2020 Constituency Development Fund (CDF) allocation for Kalulushi Constituency amounting to ZMW 1,600 000.00 in this vein project proposals were received, appraised and submitted to the Constituency Development Committee for consideration.

Members were further informed that the Constituency Development Committee had in turn selected projects which were to be funded by the 2020 Constituency Development Fund based on maximum benefit to the Constituency at large and that a request for approval of the same projects had been submitted to the Ministry of Local Government.

The Director Development Planning then presented a tabular report (Annexure A) of the recommended 2020 CDF projects indicated.

A concern was raised by the members that the Area Member of Parliament (MP) should be engaged in the allocation of Constituency Development Funds. Thereafter,

The report was NOTED.

KMC/ PIMSC/200/09/20 PREPARATION OF THE KALULUSHI INTEGRATED DEVELOPMENT PLAN 2021- 2030

It was reported that pursuant to the Council Resolution under Minute No: KMC/101/06/17 to prepare the Integrated Development Plan (IDP), the Department of Development Planning had commenced the preparation process, with an aim to complete the draft IDP by the end of 4th quarter 2020.

It was also reported that by 20th August 2020, the Planning Department had held a meeting with key selected stakeholders drawn from Government Heads of Department, private sector and non-Governmental Organizations inter alia who were to constitute the IDP Task Teams, whose purpose was to orient them on the

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process of preparing the IDP and mapping the way forward on the preparation of the planning process. Additionally, members were informed that the Department of Planning had since started the drafting of the Integrated Development Planning Program, which would guide Kalulushi District on the various facets of drafting and finalizing the planning instrument. The Committee was also informed that they shall be updated in case of any progress by the Task force.

The report was NOTED

KMC/ PIMSC/201/09/20: HIV/AIDS AND TB ACTIVITIES The Director Development Planning had presented a report in tabular form on HIV/ AIDS & TB activities undertaken during the period under review as shown below: Activity Achieved Funds released Status target 1. HIV/GBV 100% DATF Complete-100 posters Sensitizatio 500 on prep and 250 n meeting covid-19 posters were for CBOS distributed to companies/schools 2. Stakeholder 100% Ministry of Meeting was very s Planning Health successful-Planning Meeting /Action plan developed 3. 5 days 100% ZCHIPP/CHEP 15 Youth volunteers Training of were trained in 15 youths in community theater community theater 4. Distribution 100% DAPP Community based and of second 20 BAGS faith based ,woman hand clothes groups /youths in all areas /Clinics and health of Kalulushi centers both in urban and peri urban areas of Kalulushi benefited from DAPP 5. Visit to 100% KMC 150 YOUTHS YOPCEE encouraged and youth center motivated to work by the extra hard Deputy Mayor and the Town Clerk 6. DATF 70% DATF/KMC Discussion done on MEETING quarter 2 activities

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held Via WhatsApp 7. Distribution 100% DATF/KMC 15,000 MALE of Condoms CONDOMS to all areas distributed and 2000 of Kalulushi brochures to the mines and Covid 19 posters and brochures

In addition to the above he had advocated for the Civic leaders to continue providing support to the HIV/GBV programs in their respective wards. The members had however reiterated that the said programs were conducted mostly in the centrally located urban Wards and were however requesting for the activities to be rolled out to the other Wards; rural Wards inclusive.

The report was NOTED.

KMC/ PIMSC/202/09/20 APPLICATIONS FOR PLANNING PERMISSION TO DEVELOP

It was reported to the Committee that pursuant to the Urban and Regional Planning Act No. 3 of 2015, under section (49) (1) which states that any development on land needed to acquire planning permission to develop from the respective Planning Authority; Kalulushi Municipal Council had received applications for planning permission to develop during the period under review. He went on to inform the Committee that the said applications were processed and planning permissions had been issued to the respective applicants as shown in Annexure B.

On a proposal by Councillor Northy .T. Hang’andu, Seconded by Councillor Sydney Sikazwe it was;

RESOLVED

That the applications for Planning Permission to develop from various applicants be RATIFIED.

KMC/ PIMSC/203/09/20: APPLICATIONS FOR SUBDIVISION

It was reported to the Committee that Council was in receipt of an application from Selisho Mpundu to subdivide Farm No. 9337 of an estimated size of 59.0870 hectares (Ha) situated in Mwambashi area of Kalulushi District,

On a proposal by Councillor Leonard Sayikumba, seconded by Councillor Northy .T. Hang’andu it was;

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RESOLVED That the application for the subdivision of Farm no 9337 in respect of Messrs. Selisho Mpundu be APPROVED as presented.

KMC/ PIMSC/204/09/20: APPLICATIONS FOR REGULARIZATION OF FARMLAND

It was reported that Council was in receipt of applications for regularization and numbering of farm plots from the under listed applicants which were in turn verified by the Ministry of Agriculture through the office of the District Agricultural Coordinator, Kalulushi.

i. Exildah Mhango of NRC number 280473/67/1- farm Sub J4 of L/3378/M situated in Kalulushi. The farm is approximately 5 hectares in extent. ii. Kamalondo Kelvin of NRC number 341977/65/1 - farm situated in Chifupa area of Kalulushi. The farm was approximately 5.6 hectares in extent. iii. Phoebe Kasongo of NRC number 126969/67/1- farm Sub H4 of L/3378/M situated in Kalulushi. The farm is more or less approximately 5 hectares in extent.

During the deliberations members had urged Management to help property owners acquire the necessary documentation for their farms and that the Planning Department should be updating the database so that they could have a database with correct information.

The Director Development Planning had in turn informed the house that the program was on course and a statement on the guidance on the way forward would be availed to the Committee in due course.

Thereafter, on a proposal by Councillor Northy T. Hang’andu, seconded by Councillor Modester Kabwe it was;

RESOLVED

That the applications received in respect of regularization of farmland be APPROVED. NOTE: Councillor Modester Kabwe had joined the meeting at 10:08 hours

KMC/ PIMSC/205/09/20: CREATION OF PLOTS IN TWATOTELA AREA It was reported that the Department of Planning had created plots in Twatotela area of Chambishi, to which he added that the area had been planned to curb the illegal allocation of land that was obtaining in the said area. The Committee was informed that the following categories of plots had been created:  62 Medium Cost Plots

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 2 Church plots  5 Small holdings plots  1 Market plot

He further went on to recommend to the Committee that the creation of plots in Twatotela area be acceded to; after which the schedule for the created plots was to be submitted to the Ministry of Lands for numbering.

After a lengthy deliberation, on a proposal by Councillor Sydney Sikazwe, seconded by Councillor Northy T. Hang’andu it was;

RESOLVED

i. That the creation of plots in Twatotela Area be APPROVED and in turn submitted to the Ministry of Lands for Numbering. ii. The Planning Department should capture the Twatotela area including all the existing structures.

KMC/ PIMSC/206/09/20: SUBMISSION OF 2021 PROJECTS FROM WARD DEVELOPMENT COMMITTEES AND MONITORING OF ONGOING PROJECTS

It was reported that Kalulushi Municipal Council had commenced the preparation of the 2021 Budget estimates and that being the case the Planning Department was embarking on an exercise to obtain project proposals from Ward Development Committees to be included in the budget estimates for 2021 for possible funding under the 2021Ward Development Fund.

It was further reported that the exercise would involve the sensitization of Ward Development Committees on the identification of viable projects and the identification of potential revenue sources for the local authority.

Additionally, the Director of Development Planning had informed the Committee that the Planning Department would also conduct monitoring of on-going Ward Development Fund projects from the respective wards and the exercise was scheduled for 1st to the 15th of September, 2020.

After due deliberation on the matter on a proposal by Councillor Clement Njobvu duly seconded by Councillor Modester Kabwe, It was;

RESOLVED That the submission of 2021 projects by all WDCs be CONSIDERED.

KMC/ PIMSC/207/09/20: INTRODUCTION OF OCCUPATION OF BUILDINGS FEES It was reported that Management during its Ordinary meeting held on 31st August 2020 agreed to introduce the occupancy fee for all

104 the buildings; a move which was in line with the Public Health Act Chapter 295 of the Laws of Zambia (under the Public Health (Buildings) Regulation 14 (1) (2).

He further went on to inform the Committee on the proposed fees as enlisted below:

 RESIDENTIAL i. K5 per square meter

 COMMERCIAL ii. K10 per square meter

 INDUSTRIAL iii. K1500 per room

The Director Development Planning had thereafter reported to the Committee that he was recommending for the proposed introduction of occupancy fees to be acceded to and further be referred to the Finance, Valuation and Commercial Undertakings Committee for approval. After deliberations, on a proposal by Councillor Modester Kabwe and seconded by Councillor Northy T. Hang’andu, It was;

RESOLVED That the introduction of occupation of Building Fees be put on hold until sensitization of the public on the Introduction of Occupancy Fees was conducted.

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ANNEXURE A KALULUSHI MUNICPAL COUNCIL

PROPOSED CONSTITUENCY DEVELOPMENT FUND PROJECTS FOR 2020.

S/No Ward Sector Project Name Contact Cost of Resolved Details Project (ZMW) 1 KAFUE EDUCATION CONSTRUCTION JANET 108 000.00 PENDING OF A WALL SAMPA MINISTERAI FENCE AROUND 0975660391 L APPROVAL SCHOOL GROUND AT MASAMBA PRIMARY 2 CHEMBE TRANSPORT CONTINUATION MIKULA 250 000.00 PENDING OF MIKE MINISTERAI CONSTRUCTION 0968126163 L APPROVAL OF KALISHA AND CHIFUPA ROADS 4 LULAMBA SKILLS BRICK MAKING BANDA 30 000.00 PENDING TRAINING BY LULAMBA FRANCIS MINISTERAI YOUTH CLUB 0966811444 L APPROVAL

5 CHICKEN BANDA 10 000.00 PENDING REARING BY FRANCIS MINISTERAI TWIKATANE 0966811444 L APPROVAL WOMENS CLUB 6 LUKOSHI EDUCATION CONSTRUCTION STEVEN 280 000.00 PENDING OF A 1x2 SICHILIMA MINISTERAI CLASSROOM 0974898260 L APPROVAL BLOCK AT LUKOSHI COMBINED SECONDARY SCHOOL 7 BUSEKO EMPOWERMENT CHICKEN FREDERICK 10 000.00 PENDING REARING SICHONE MINISTERAI L APPROVAL 8 MUSAKASH HEALTH AND 150 000.00 PENDING I EDUCATION REHABILITATIO GETRUDE MINISTERAI N OF MWAPE L APPROVAL MUSAKASHI 0963776561 PRIMARY SCHOOL 9 NGWESHI TRANSPORT CONSTRUCTION AGNESS 82 000.00 PENDING OF A BUS SILISHEBO MINISTERAI STATION FOR 0965994925 L APPROVAL KASEMPA

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10 CHAMBISHI EDUCATION, INSTALLATION ELVIS 180 000.00 PENDING SANITATION OF SEWER LINE MWANSA MINISTERAI AND HEALTH AT TWALUBUKA L APPROVAL SECONDARY SCHOOL CONSTRUCTION OF AN EXTENSION OF A CHILDREN’S WARD 11 TWAITEKA HEALTH CONSTRUCTION MWELWA 300 000.00 PENDING OF A GARBIEL MINISTERAI MATERNITY 0965717162 L APPROVAL WING AT TWAITEKA CLINIC 12 CHIBULUM EDUCATION CONSTRUCTION BONIFACE 120 000.00 PENDING A OF DOUBLE VIP MWENYA MINISTERAI TOILET L APPROVAL PENDING MINISTERAI L APPROVAL Total 1 520 PENDING 000.00 MINISTERAI L APPROVAL

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ANNEXURE B

LIST OF DEVELOPERS WHO HAVE OBTAINED BUILDING PERMIT FOR THE PERIOD FROM 1ST JUNE TO 26TH AUGUST 2020

NO Name Of Developer Proposed Nature Of Development On Site And Plot Number 1 John Kafula 3060 New Site & Service Chambishi Wall Fence 2 Chanda Joseph Chipimo Plot 2514 Riverside, Chambishi Dwelling 3 Joseph Kalumba Plot Sub 1597 Of Farm 1937, Mine Area Wall Fence 4 Jacqueline Kapeso Plot Ln -10000001041/37, Napsa Dwelling/ Wall Fence 5. Martin Musonda Plot 5144n/A Dwelling 6. Rosemary Chishala Plot 7a Nsebula Street Chambishi Wall Fence 7. Mirriam Musonda Plot 80 Kankoyo Chambishi Shops 8. Lloyd Nkhoma Plot 3104 Riverside ,Chambeshi Wall Fence 9. Pertonella. S. Chilufya Plot 18b Ghandi Circle, Chambishi Dwelling 10 Albert Malawo Plot 32 Buntungwa East Dive, Chambishi Wall Fence 11 Sikanyika Daniel Plot 45 Luena Road Wall Fence 12 Chisala Mildred Plot Chib/2351 St/Mar Dwelling/Wall Fence 13 Alongo Investments Plot 2408, Ntundwe Road Wall Fence 14 David Chikwanda Plot 50 Chambeshi Road Wall Fence 15 Dr Mwila Muleya Plot 4682 (Mch 2 – 30) Napsa Wall Fence 16 Rodgers Malata Plot 6310 Chibuluma Dwelling 17 Hensley Bwalya Plot Ln/100000104/283,Office Block/ Worksop/Wall Fence 18 Ireen Wapakwenda Plot 3361 Kafulufuta Road, Kalulushi Wall Fence 19 John Chisulo Plot 14 Kwacha Street, Chambishi Gust Wing 20 Kwenda Moses Plot Ln/100000104016 Chambishi Dwelling 21 Nachiyunde Nachiyunde Plot 3624 St/Mar Dwelling 22 C.Sichone Plot 4866 Robet Sobukwe Area Wall Fence 23 Ngambi Nansawa Plot Ekale/1155e/K Wall Fence 24 Wellington Banda Plot 4151 Wall Fence 25 Andrew Goma Plot 3831 St/Mar Wall Fence 26 Kalonga Christopher Plot 3715 N/K Dwelling 27 Matanda Lubaya Plot 3297 St/Mar Flats 28 Cosmas Mwansa Plot 4739 Napsa Complex Wall Fence 29 Muchinga Mutambo Plot Chib/1961 St/Mar Wall Fence 30 Paul.J.Banda Plot 98 Bouhinia Street Dwelling 31 Easyway Transport Ltd Plot 2796 Chambishi Workshop Development 32 J. Kabale Plot 3460 N/K Wall Fence 33 Arthur Lundu Plot Kalul/Ln 11977/483 Dwelling 34 Gladson Mwansa Plot Mch 3- 57 Napsa Wall Fence 35 Erica Chitambo Plot98 Bouhinia Street Dwelling 36 Maureen Bwalya Plot 4070 Kalulushi Wall Fence 37. Cathrine Chewe Chiluba Plot 3003 N/K Wall Fence 38 Nyirongo Nathan Plot Chib/1704 St Mar Dwelling 39 Molly G.K. Musonda Plot 2697n/K Flats 40 Alex Kamufisa Plot 130 S/K Dwelling 41 Mbuyu Kamocha Patrick Plot Chib/2059 St/Mar Flats 42 Norvious Chikuta Plot Kalul/Ln-11977/348 Wall Fence 43 Philip Nyirenda Plot Kalul/Ln-1197/367 Dwelling

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44 Mizi Charity Plot 88 Makeni,Zone S/K Wall Fence 45 Catherine Mutale Plot Kal/5444 Kalulushi Dwelling 46 Jere Banda Plot 1296 E/K Dwelling 47 Mather Maziba Plot 4570 St/Mar Flats 48 Wedson Lungu Plot Chibu/6119 Kalulushi Dwelling 49 Mather Maziba Plot 4571 St/Mar Flats 50 Mulikita Noah Plot Sub No.265 Of Farm No.1937 Wall Fence 51 Elias Kapota Kapota Plot 6913 N/K Dwelling 52 Agness Makolino Plot Chib/2120 St/Mar Wall Fence 53 Terry Kasonde Plot 1238 Of Farm 1937 (11 Luma Lane ) Wall Fence 54 Emaah Lwando Plot 339 0f Farm No 1937 Mine Are ,Wall Fence 55 Able Mulenga Plot 3957 St/Mar Flats 56 Mbataso William Plot Kalulila – 10000001041128 – Napsa Dwelling 57 Peter Silwamba Plot No 572 Lalafuta Lane Wall Fence 58 Fridah Chileshe Plot 4573 In Coronation/Wall Fence 59 Raphael Banda Plot 16 Napsa Cbd Dwelling/Wall Fence 60 Terry Kasonde Plot 1238 Of Farm 1937, (11 Luna Lane) Wall Fence 61 Egness Amkolino Plot Chib 2120 St/ Mar Wall Fence 62 Theresa Chanda Sampa Plot 36 Presidents Avenue Wall Fence 63 Ivor Sisya Plot 16 Chiposha Lane Dwelling 64 Stephen Musenge Plot 649 S/K Wall Fence

REPORT OF THE DIRECTOR LEGAL SERVICES

KMC/ PIMSC/208/09/20 STATUS REPORT ON COURT CASES - LITIGATION SECTION It was reported that the Litigation section under the Department of Legal Services endeavors to present timely the court cases before the Courts of Law for and on behalf of Kalulushi Municipal Council. The Director of Legal Services then presented the status report on matters before the Courts of law to the Committee as enlisted below;

(i) LUNGA RESOURCES VS KMC: 2017 /HK / 442. It was reported that the matter had commenced on the 7th day of July, 2017 and the brief facts of the matter were that the Plaintiff herein had sued the Defendant claiming inter alia, ownership of a portion of land at the Central Business District (CBD). The Committee was informed that the land in question was conveyed to Kalulushi Municipal Council through a memorandum of understanding between Kalulushi Municipal Council and Chibuluma Mines. Members were further informed that Management was therefore awaiting final settlement of the matter because Kalulushi Municipal Council had disputed some of the terms proposed by the Plaintiff.

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(ii) ANDY SIKUFELE LIAMU NDULUBILA VS KALULUSHI MUNICIPAL COUNCIL : KMC/HK/TR/05 Members were informed that an action had commenced against Kalulushi Municipal Council by the above cited plaintiff in the Livingstone High Court wherein an application for an injunction had been granted by the Hon. High Court Judge Mrs. C.B Maka – Phiri on grounds that Section 33 of the Lands and Deeds Registry Act and the case of ACC vs. Barnet Development Corporation Limited decreed that a certificate of Title was conclusive evidence of ownership by the holder.

It was further reported that the injunction was restraining Kalulushi Municipal Council from interfering with the said land; therefore Kalulushi Municipal Council had since been restrained pending the final determination of the matter. However, Kalulushi Municipal Council had applied to transfer the matter to the Kitwe High Court because it was costly to have the matter heard from the Livingstone High Court; and the application had since been granted.

She went on to inform the house that Kalulushi Municipal Council had applied for non-joinder of Chibuluma mines since they were the ones who transferred the said land to Kalulushi Municipal Council, the Attorney General for the issuance of the Title Deed in favor of the plaintiff and ZCCM for aiding the questionable process of assigning the said property. The date of hearing for the matter was set for the 4th of February 2020 at 09:00hrs before JUSTICE T. I. KATANEKWA. Advocates had attended the hearing but the Judge was indisposed. She therefore informed the Committee that they were awaiting the next hearing date.

The Committee was also informed that a search was conducted at the Kitwe High Court on the 2nd of June, 2020 and the results indicated that no hearing date had been set as yet. Therefore the latest activity on the Courts file was the Order to restore the joinder application which had been signed by the Honorable Registrar Iduma on the 2nd of January 2020; and on the 12th August, 2020 the court had granted the joinder application in favor of Kalulushi Municipal Council.

(iii) JOHN CHONGO AND ANOTHER VS KALULUSHI MUNICIPAL COUNCIL: 2010/ HK/70 It was reported that the matter was on a land dispute wherein a Mr. John Chongo claimed for the following against Kalulushi Municipal Council: 1. damages for trespass ; 2. aggravated damages ; 3. declaration that the said farm belongs to John Chongo ;

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4. injunction ; 5. an order that the Plaintiff is entitled to renew the lease in respect of the property known as farm 4353 ; 6. An order directs Kalulushi Municipal Council within 30 days of the date of the order to execute an assignment of the said farm in favor of the Plaintiff; 7. Interest ; and 8. Costs. The matter was in abeyance for a long time leading to an order of the court striking the matter off. An application for restoration had been made and the Legal Department had filed in the affidavit in opposition of summons to set aside an order of the Court dated 7th November, 2019 and in opposition to restore a dismissed matter to active list on the 29th May, 2020. On the 8th June, 2020 they had filed into Court the 1st Defendants skeleton arguments and list of authorities. Further on the 11th June, 2020 they had attended Court at Kitwe and the ruling was issued on the 15th June, 2020 restoring the matter to active cause list in the interest of justice. Trial was set for 21st August, 2020 at 09: 00 hours, at which an adjournment was sought by one party. The Director Legal Services then informed the Committee that they were awaiting the date of trial on the 20th November, 2020.

(iv) EDDIE SIMFUKWE VS KALULUSHI MUNICIPAL COUNCIL AND JOSEPHAT KALEZHI: 2016/HN/031. The Director of Legal Services informed the Committee that this was a matter wherein the plaintiff Mr. Simfukwe had commenced action claiming for a declaration that he was the bonafide purchaser of plot 2773 Kalulushi ,a declaration that the demolition notice issued by Kalulushi Municipal Council was illegal and /or wrongful, including the order of injunction and any reliefs and costs . The matter was set for trial on the 16th July, 2020.

The Committee members were further informed that the matter had come up on 16th July, 2020, for trial and the parties had agreed to settle matter out of Court. However, Dr. Kalezhi had claimed for K20, 000 as personal costs, K100, 000 as legal fees and an alternative plot. From the claims Kalulushi Municipal Council had agreed to offer him an alternative plot but disputed the costs. She went on to mention that an excuria settlement would fail on this basis; hence matter would have to proceed to trial. . (v) DICKSON SINYANGWE VS KALULUSHI MUNICIPAL COUNCIL AND T. SIAME : 2014 /HK/281 The Committee was informed that a survey had been conducted by Mr. Shamaoma, an independent surveyor; in

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an effort to settle the boundary dispute between the two parties and the survey had since been filed into Court on the 5th June, 2020.

She went on to inform the house that the matter had come up for continued hearing on the 11th of June, 2020 wherein the parties agreed that a consent judgment be signed based on the surveyor’s report.

The house was informed that the matter was concluded through consent of all parties. (vi) HOPE MULENGA KAPATA VS KALULUSHI MUNICIPAL COUNCIL AND MWENZE:

The Committee was informed that the matter was awaiting a final settlement as the Plaintiff proposed and was agreeable to being offered an alternative plot. The matter was in abeyance as parties were still in the process of reaching an excuria settlement. An alternative plot was to be offered as final settlement.

(vii) GODWIN MUSANSE VS KMC AND KESTER MWILA: It was reported that the matter was on purported encroachments and was on appeal before the High Court; awaiting judgment.

(viii) NSOMBO COSMAS MAYEYA VS KMC : 2018/ SKO/59 It was reported that the matter was concluded through a consent order executed on the 22nd of January, 2020 and the defendant was offered an alternative Medium Cost plot number 225 North Kalengwa, Kalulushi.

(ix) MUBANGA STEPHEN LUPUPA VS WEBBY MUSHOTA, KMC AND SUNDAY SICHENDE: 2016/HK/323 It was reported that matter was scheduled for hearing on the 4th of March 2020 however; the Court was not sitting on that day. The members were also informed that the 1st Defendant had made an application to amend his counter claim and that the matter was adjourned to the 16th of July, 2020 because the parties had sought to reach an excuria settlement. The matter was however still active in Court and would be coming up for status conference on the 30th of September, 2020.

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(x) SENGE NDHLOVU VS KALULUSHI MUNICIPAL COUNCIL : 2016/HK/536 It was reported that a Taxed Bill of Costs of K247, 109.18 was signed by the Registrar on the 11th of March 2020. Following the Taxed Bill of Costs, parties had entered a consent order where it was agreed that KMC was to pay the amount charged in four installments after having paid an initial deposit of K100, 000.00, from which KMC had paid the first installment amounting to K40, 000.00 and was yet to pay for the last three installments.

She went on to inform the house that an application to set aside the Writ of Fifa was filed by the Legal Department since the execution of the Local Authority should be done within one year and a date of hearing was yet to be issued. The members were also informed that the application mainly aimed at setting aside payment to sheriffs at Kalulushi the sum of K 7788=00 being for the failed execution they intended to undertake on KMC. However, should the application not be in the favour of KMC, then KMC would be expected to pay sheriff at Kalulushi the sum of K 7788=00. The house was further informed that the date of hearing for the said application had been set for the 14th of September 2020.

(xi) CATHERINE MUTALE KUKWA VS TEDDY ZIMBA AND KMC : 2020/HK/TR 6 It was reported this was the matter wherein the Claimant had alleged that Kalulushi Municipal Council had demarcated on plot 3371 South Kalengwa Kalulushi, a plot he had bought from Chipo Kambote who had obtained the plot in question from Kalulushi Municipal Council. She further reported that Kalulushi Municipal Council had entered appearance at the Kitwe High Court on the 10th day of July, 2020. In defense, Kalulushi Municipal Council had indicated that it had only demarcated for lock up shops outside the boundary of plot 3371 South Kalengwa Kalulushi. The members were thereafter informed that the Legal Department was waiting the Plaintiff’s setting down the matter for trial failure which an application to set aside the matter for want of prosecution should be made by Kalulushi Municipal Council.

(xii) KALULUSHI MUNICIPAL COUNCIL VS TOTAL ZAMBIA LIMITED : 2020/HK /321

It was reported that Kalulushi Municipal Council had instituted action against Total Zambia Limited on 30th June, 2020; claiming for the following relief inter alia:

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1. Payment of a total sum of K 62,410.76 being the outstanding balances owed by total Zambia Limited paid to Total Zambia Limited for the provision of fuel to Kalulushi Municipal Council on various accounts 2. Interest on the said amount (K62,410.76) 3. Damages for breach of contract 4. Special damages for inconvenience caused to Kalulushi Municipal Council in the sum of K176,953.68 5. For an order of injunction 6. Costs of incidental to these proceedings It was also reported that the proceedings herein were served on the Defendant on the 1st day of July, 2020. STATUS OF THE MATTER: Total Zambia Limited had requested to settle the matter by consent order Judgement. In it was agreed that Total Zambia Limited would unfreeze the fuel accounts for KMC, pay special damages in the sum of K176, 953.68 to KMC, and pay damages for breach of contract to be assessed by the Court and the KMC costs. The matter was awaiting filing of consent order judgment into Court since the terms had been agreed upon. (xiii) ECB VS KALULUSHI MUNICIPAL COUNCIL : 2020/HPC/0020 It was reported that ECB had sued the Kalulushi Municipal Council for K512, 165.84 as sum owed to them in legal fees. Settlement was reached between the parties and the first payment of K250, 000 was made and the balance was to be paid in four (4) equal installments.

(xiv) JAMES SIMFUKWE VS THE PEOPLE The Committee was informed that the accused was charged with three (3) counts of forgery, three (3) counts of uttering false documents and two (2) counts of theft by public servant. It was also reported that the accused had pleaded guilty to all the eight (8) counts and was awaiting sentencing. The report was NOTED.

KMC/ PIMSC/209 /09/20: CORRECTION OF DETAILS IN THE MINUTE BOOK.

It was reported that Council was in receipt of applications for correction of details from the individuals who had successfully acquired plots from Kalulushi Municipal Council, however their details were erroneously recorded in the Council Minute Book.

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Management was therefore recommending for the under listed details to be approved for correction as presented in the table below:

Details As They Correct Details NRC Address Plot No. Minute No. Appear In The Number Minute Book M. Shadrick Fredrick Mulabi 153067/25/1 Chibuluma, Plot Number 4463 PWD/242/03/09 Kalulushi Chibuluma, Kalulushi Bridget Mumba Bridget Mumba 302625/16/1 Kalengwa Plot No. 1218, PWD/104/03/08 Kabaso, Kabaso, Minute East, Kalengwa East, Minute Number Number Kalulushi Kalulushi. PWD/55/12/07 PWD/104/03/08 Chibwe Kasongo Chibwe 236783/83/1 Kalulushi Plot No831 PIMSC/172/11/1 Kalulushi Kasongo Chibuluma 8 PIMSC/172/11/ 18 Chanda Aubry Chanda Aubrey Kalulushi Plot No. 5005 PWD/20/10/14 Chilekwa North Kalengwa North Kalengwa Chilumba M. John Chilumba M. 187451/65/1 Kalengwa Plot No. 4235 PWD/104/03/08 Kalulushi John East, PWD/104/03/08 PWD/104/03/08 Kalulushi

Mercy Kalundu. Mercy 206262/21/1 Kalulushi Plot No.4236 PWD/104/03/08 Kalulushi Sikalundu Central Number PWD/104/03/08 Sylvester Kasonde Makayi 382968/67/1 Kalulushi Plot No. 4891 PWD/20/10/14 Kalulushi Macloud house Central No. 10 Zambezi Chibwe Kasongo Chibwe 236783/83/1 Kalulushi Plot no.4370 PIMSC/172/11/1 Kalulushi Kasongo 8 PIMSC/172/11/ 18 Harriet Mulenga Harriet Mulenga 280914/57/1 Plot no.4299 PWD/20/10/14 Kalulushi Mutale Abina Mutale Albina 304540/62/1 Kalulushi Plot No. 5006 PIMSC/11/01/18 PIMSC/11/01/18 Agness Mwelwa S Agness Mwelwa 121881/65/1 Kalulushi Plot No. 4234 PWD/104/03/08 Kalulushi Central Zoom Engineering Zoom Crno./Nrc Twatotela Plot No. 3570 PIMSC/180/10/1 Ltd, 1.41 Hectares Engineering Ltd, no:111022 Area 7 1.01 Hectares Miniva Minyawu Minivah 169934/23/1 Twatotela Plot No. 2891 PIMSC/180/10/1 Kalulushi Minyawu Area 7

Sinyangwe Felix, Sinyangwe 188331/13/1 Kalulushi Plot No. 2443 PIMSC/56/05/18 2443 New Musenga, Felix, 2443 Area. Kalulushi. Kabompo, Kalulushi Cosmas Amaran Cosmas Aram 112681/31/1 Kalulushi Plot No. 92 PWD/185/07/08 Kalulushi Kalulushi Kapompo Street, Medium Cost. Alice Chilu Alice Chilulu 385436/11/1 Kalulushi Plot No.2894

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Kalulushi Area Joyce M Phiri Joyce Phiri 195427/51/1 Kalulushi Plot No. 3167 PWD/193/12/12 17 A Kopano Area Ireen Mwanza Ireen Mwansa 430555/11/1 Kalulushi Plot No. 04 PWD/45/02/11 Matanda Street, Makobo Area, Kalulushi Banda Humphrey Banda 417664/67/1 Plot no. 5353 PWD/9/12/12 North Kalengwa Humphrey North Kalengwa North Kalengwa Chikopela Dickson, Chikopela 134574/65/1 Kalulushi Plot No. 2740, PWD/193/12/12 Plot No. 2739 Dickson, Plot M/C St Marceline, No. 2740 Kalulushi Daphin kahoota Daphine Kahota 188210/18/1 Kafue plot No. 2214 St PWD/45/02/11 house No. ph/2 Marceline c7 Margaret Mawele Margaret 346344/31/1 Kalulushi Plot No.3173 PWD/45/02/11 Mawele Area

Kashimba Thresa, Kashiba Theresa 204370/31/1 Kalulushi Plot No. 5010b, PIMSC/84/10/18 M/C North Kalengwa. Lumpyani Robert, Plot Lumpyani 151736/25/1 Kalulushi Plot No. 6334b, PIMSC/84/10/18 No. 6234b Robert Plot No. H/C, North 6334b, H/C. Kalengwa Beatrice Namenga Beatrice 388106/65/1 35 Luena Plot no. 1109 East PIMSC/84/10/18 Namengwa Kalengwa Ruth Kunda M. Ruth Kunda 391202/61/1 Kalulushi Plot No.1230 East PWD/45/02/11 2059 Mushili Railway 2059 Mushili Area. Kalengwa H/cost – Ndola Railway – Ndola Mwewa M. Sydney Mwelwa Sydney 218988/65/1 Kalulushi Plot No. 7004, KMC/218/04/19 H/C, St Marceline Simkoko Alick Alick Simukoko 209260/12/1 Kalulushi Plot no2074St PWD/45/02/11 House No. C47 Marcelline Busakile Medium Cost Ngoni Loveness Ngoni Loveness 161006/65/1 Plot no. 5001 East PWD/03/02/07 East Kalengwa East Kalengwa Kalengwa Peta Makina Peter Makina 157060/61/1 Kalulushi Plot No. 2893 PWD/45/02/11

Sepiso Kwalombota, Sepiso Zn114216 Kalulushi Plot No. 3040, PIMSC/26/03/18 Plot No. 3040, M/C. Kwalombota, H/C, St Marceline Plot No.3040, H/C Geofferey Nsensema Geoffrey 386159/67/1 Kalulushi Plot No. 2217 St PIMSC/26/03/18 Police Camp Nsensema Marcelline Mulenga House No A4 Police Camp Fuliness M.F. Musaba Fumpa Julien 140179/32/1 Kalulushi 4503, High Cost, PIMSC/88/06/19 Mwelwa St Marceline

On a proposal by Councillor Clement Njobvu, seconded by Councillor Northy T. Hang’andu,

It was;

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RESOLVED

That the applications for the correction of details in the Minute Book be APPROVED.

KMC/PIMSC/210/09/20 ALTERNATIVE PLOT BORDERING ON JUDICIAL PRECEDENT.

1. It was reported that in the matter between Nsombo Cosmas Mayeya vs. Joseph Sikasunda 1st Defendant and Kalulushi Municipal Council 2nd Defendant; a Consent Order dated 22nd January 2020, Council was ordered to compensate Joseph Sikasunda. Subsequently, a temporal alternative plot number 225 North Kalengwa was given. However, after the Ministry of Lands had numbered the site plan, a new plot numbered KALUL/LN-77281/85 was awarded to Joseph Sikasunda. The Committee was further informed that Management had no objection to an offer letter for PLOT NO. KALUL/LN- 77281/85 being generated in favor of Joseph Sikasunda.

After due deliberation on the matter, on a proposal by Councillor Northy T. Hang’andu, seconded by Councillor Modester Kabwe, It was;

RESOLVED That the generation of an offer letter in favor of Joseph Sikasunda be APPROVED KMC/PIMSC/211/09/20 CHANGE OF PLOT NUMBER - COPPERSTONE ENTERPRISE It was reported that Council was in receipt of a letter from Copperstone Enterprise that was allocated Plot No. KALUL/LN- 100423/228A, CBD Commercial which was later re-planned and subsequently re-numbered. Members were informed that the re-numbered plan had since been collected from Ministry of Lands bearing a new Plot No: KALUL/LN-100423/282. She thereafter recommended to the Committee for the new number to be approved so as to enable the entity obtain the requisite documents for Title. After deliberations, on a proposal by Councillor Leonard Sayikumba, seconded by Councillor Modester Kabwe, It was;

RESOLVED That the Director Legal Services should facilitate for the visit to Copperstone Enterprise so as to obtain more information.

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KMC/PIMSC/212/09/20 GENERATION OF NEW RECOMMENDATION LETTERS ARISING FROM LOSS AND IRRETRIEVABLE MINUTES INTER ALIA.

It was reported that Council was in receipt of twenty (20) applications for the generation of new recommendation letters; whose detailed information was as presented below:

1. HUI FAN COMPANY LIMITED Hui Fan Company Limited had bought Plot Number F9 along Sabina Road on First come first serve basis on 25th June 2015, but no documents were issued to them except the receipt.

Members were informed that Hui Fan Company Limited was intending to apply for a Certificate of Title with the Ministry of Lands hence their application to have an offer letter generated. Service charges/Plot premium pegged at K80, 100.00 were paid for on 26th June, 2020 under receipt number 00028589 and that management therefore had no objection to this request being sought.

2. MR OBRIAN MULENGA Mr. Obrian Mulenga of House Number 31; 12th Street Nchanga South, Chingola was offered Plot No. 2489, Chibuluma area of Kalulushi under minute number PWD/86/04/11. The Director Legal Services had reported that, his names were appearing in our minute books but without a minute number. It was on this premise that this application was being sought. Management had no objection to this application being granted.

3. MR MOSES MUTAMBO Mr. Moses Mutambo of Plot number 148 off Ng’ombe Crescent, Chambishi of NRC number 257798/67/1 was offered plot number 148 Chambishi and was reported under Minute number PWD/98/03/14 wherein he was required to pay penalty fees for legalization. Upon meeting all the requirements, it was discovered that he had been not individually reported with the plot number. He had therefore, requested that management update the minute books with his name and plot number appearing individually because he intended to acquire a Title with the Ministry of Lands. Management had no objection to this application being sought.

4. ANTHONY MUSONDA Anthony Musonda of Chibuluma holder of NRC No. 170884/43/1 was offered Plot No. 4351, Medium Cost,

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Chibuluma and Plot number 4212, Low Cost, Chibuluma, St Marceline under Minute Number PWD/242/03/09. Payments for the same were made under Receipt Number 0006459. The application was on the basis that he had lost his letters of offer after his car was broken into and his file containing the same was stolen. A police report and affidavit had since been obtained. The applicant therefore wished to obtain Title from the Ministry of Lands. Management had no objection to the application and was, recommending for the application to be considered for a recommendation letter.

5. ESTHER MWAPE Esther Mwape of Farm Number 1, Luongo Phase III, Musakashi, Chambishi of NRC number 106008/65/1 was offered Farm Number 1 Luongo Phase III under minute number 389/5/89. She had lost her offer letter but has since acquired an affidavit and police report to support her claim for reproduction of an offer letter at the prescribed Council fees.

6. MR. WENIKA SIKANYIKA Mr. Wenika Sikanyika of Plot No. 2811, North Kalengwa, Kalulushi, holder of NRC No. 225373/65/1 had lost his recommendation letter and wished to have the letter reproduced. He had since attached an Affidavit, Police report and all receipts for the payments under receipt numbers 00005689, 00005687 & 00005688. Management therefore, had no objection to this application being sought and the letter being reproduced at the prescribed Council Fees.

7. LEWIS BWALYA Lewis Bwalya holder of NRC Number 122779/65/1 of 18 Mulombwa Road, Makobo area of Kalulushi was offered an alternative Plot Number 162, Kalengwa South after health issues arose coupled with requirements by United Nations Habitant for Humanities, to have the sanitation system improved. All necessary payments for Application fee, Plot Premium and Purchase of low Cost Standard Plan where made under receipt numbers 76932, 75093, 76933 and 76974. Management therefore, had no objection to the request being sought for generation of a recommendation letter.

8. TAIZYA CHILUFYA & MABLE CHILUFYA CHILUFYA Taizya Chilufya of NRC No. 397554/65/1 and Mable Chilufya Chilufya holder of NRC No. 513582/67/1 had bought Plot number 1158, High Cost East Kalengwa from Francis Ntamba and were reported under minute No. PWD/54/12/07; however, since then their offer letter was never generated. They wished to have their Letter of Offer generated so that they could proceed to Ministry of Lands for

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Title. Management had no objection to this application being sought.

9. MR. ROBERTSON CHISANGA Mr. Robertson Chisanga holder of NRC No. 111776/65/1 of Plot No. 2254 in Chambishi was offered a Commercial Plot No. 2254 on 10th March 2014 after Council approved to legalize his Plot under Minute number PWD/98/03/14. He had made all necessary payments under receipt numbers 68061, 68059, 68058 & 68060. Unfortunately his offer letter was never generated after legalization. It was on this premise that the request was being made and Management had no objection to the application being sought.

10. MR. KENNEDY MWAMBA Mr. Kennedy Mwamba holder of NRC No. 303551/43/1 and resides in Kitwe on Plot No. 4621, St Marceline was allocated Plot No. 4621, St Marceline. However, the minutes and recommendation letter for the said plot could not be traced. The applicant had since exhibited an affidavit and police report confirming the loss of the said documents. Management had no objection to the request for a new recommendation letter to be granted.

11. MR. KAPULU MADICHI Mr. Kapulu Madichi of NRC No. 210521/21/1 was reported in the 2002 minute book but without a Plot Number; although his plot number was Plot No. 5520B, M/C, North Kalengwa, Kalulushi. A physical inspection was conducted by the Planning Department where it was verified that a house had since been erected on the same plot. Management recommended that the applicant be offered a new recommendation letter bearing Plot No. 5520B.

12. KASALUMUNA JANE Kasalumuna Jane holder of NRC No. 385869/65/1 of Kalulushi was offered a Plot No. 7922B M/C in North Kalengwa. Her application was on the basis that from the time the plot was purchased her name appeared in the Council minute books but without a plot number thereby making it difficult for her to obtain Title from the Ministry of Lands. Management recommended that the application be considered for a new recommendation letter.

13. TANDEO CHISHALA .T Tandeo Chishala .T of NRC No. 210797/66/1 was offered the said Plot via Legalization after a Full Council resolution on 26th April, 2010, under Minute No. PWD/70/01/10 to legalize the stay and ownership of the plot. All the required payments were made. However, the name was omitted from the Minute book after the legalization to obtain a recommendation letter.

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Management had recommended that this application for a new generation letter be approved.

14. MR. JONATHAN NGOMA Mr. Jonathan Ngoma holder of NRC No. 172151/65/1 of House No. 23, Mwambashi Crescent had his details (names) appearing in the minute book but without a plot number. A physical inspection was conducted by the Planning department where it was verified that a residential house had since been erected on the same plot. Management recommended that the applicant be offered a new recommendation letter for PLOT NO. 3004, H/C, St Marceline.

15. NICHOLAS KAKANWA Nicholas Kakanwa holder of NRC No. 130170/71/1 of Kalulushi was offered a Small Holding plot of 25 Hectares in Kameme Area. The same was also identified as Farm 216 Kameme A. In 2013, the applicant paid a demarcation fee of K500 which was made under receipt number 66204. Unfortunately, since then the applicant had never received any document from the Council. Management had no objection to an offer letter being generated.

16. MISHECK NGULUBE Misheck Ngulube holder of NRC No. 177387/65/1 of Kalulushi was offered Plot No. 4611, L/C, Chibote under Minute No. PWD/185/07/08. However, he was never reported for generation of a recommendation letter; follow ups had been made but to no avail. Therefore Management was recommending that the applicant be considered for generation of a recommendation letter for Plot No. 4611, L/C, Chibote.

17. CHAWEZI SINGOGO Chawezi Singogo of Kitwe holder of NRC No. 386040//67/1 was offered Plot No. 1145, H/C, East Kalengwa under minute number PWD/54/12/07. Payments for the Plot Premium under receipt number 00017227. Unfortunately, the name was omitted from the report and hence does not appear anywhere in the minute books. All necessary documents had been attached. Management had no objection to the application being sought.

18. GRACE MUNTHALI Grace Munthali holder of NRC No. 132402/91/1 of Kitwe was offered Plot No. 3002, H/C, St Marceline, Kalulushi. The Minutes and offer letter could not be traced. A police report and affidavit were obtained confirming the loss of the said documents. Management had no objection that a new recommendation letter be generated.

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19. MR. GILBERT CHILAMBWE Mr. Gilbert Chilambwe of Plot No. 5300, St Marceline holder of NRC No. 180816/33/1 was appearing in the minute book but without a plot number. A physical inspection was conducted by the Planning department where it was verified that a residential house had since been erected on the same plot. Management recommended that the applicant be offered a new recommendation letter.

20. CHANDA ABIGAIL & MAKONDO WEBSTER CHIKOMBA Chanda Abigail holder of NRC No. 226132/65/1 and Makondo Webster Chikomba holder of NRC No. 212185/62/1 wished to have their recommendation letters for Plot No. 2897 St Marceline M/C (Chanda Abigail) and Plot no. 2896 St Marceline M/C (Makondo Webster Chikomba) to be replaced owing to the reason that the said recommendations were lost in an inferno. Verifications had been made and it was discovered that plot premiums were paid and development had commenced. Affidavits and police reports had since been submitted as per procedure.

21 AGNESS GENE NYIRENDA Ms Agness Nyirenda of box No. 18A Kopano whose NRC No. is 933635/11/1. His names were appearing in the minute book but without a plot number. A physical inspection was conducted by the Planning department and verified that a residential house had since been erected on the same Management recommended that the applicant be offered a new recommendation letter.

22 MUMBA TEDRO Mr. Mumba Tedro of box No. 3615 North Kalengwa whose NRC No. is 174050/65/1. His names were appearing in the minute book but without a plot number. A physical inspection was conducted by the Planning department and verified that a residential house had since been erected on the same plot No. 1163 High Cost, East Kalengwa. Management recommended that the applicant be offered a new recommendation letter.

23 EDDIE SAKELA KAMBOYI Mr. Eddie Sakela Kamboyi holder of NRC No. 249286/67/1, Kalulushi was offered Plot No. 2695 Mosi-O-Tunya, H/C, Kalulushi under Minute No. PWD/09/01/06 but with no specification of the plot number making it impossible for him to obtain Title from the Ministry of Lands. All premiums had been paid and he had since built on the land. Management had no objection that a new recommendation letter be generated.

24 KALUMBA EMELDAH Kalumba Emeldah holder of NRC No. 256298/66/1 of Chimwewe Township in Kitwe had bought a Plot No. 3632

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High Cost, St. Marceline on the first come, first serve basis under Minute No/ PWD/212/06/15 H/C, but was never reported because she only managed to complete the payments in 2016, under the receipt Nos. 00039651, 00029099 & 00028777 amounting to K25, 000.00. She had therefore applied for a recommendation so that she could obtain Title from the Ministry of Lands. Since all premiums had been paid Management had no objection that a new recommendation letter be generated.

25. MS GETRUDE MWAPE

MS GETRUDE MWAPE of NRC No. 167962/65/1 of Kalulushi. The applicant was offered Plot No. 4246 Chambishi. The Minutes and offer letter cannot be traced. A police report and affidavit were obtained confirming the loss of the said documents. Management had no objection that a new recommendation letter be generated.

26. MS MAGGIE CHONDE

MS MAGGIE CHONDE of Plot No. 2892, Chambishi area whose NRC No. her 168000/65/1. Her names were appearing in the minute book but without a plot number. A physical inspection was conducted by the Planning department and verified that a residential house had since been erected on the same plot. Management recommended that the applicant be offered a new recommendation letter.

27. MS AGNESS CHILOMBO

Ms Agness Chilombo of NRC No. 210484/33/1 of Kalulushi. The applicant was offered Plot No. 4247 Chambishi. The Minutes and offer letter cannot be traced. A police report and affidavit were obtained confirming the loss of the said documents. Management had no objection that a new recommendation letter be generated.

28. MS MWILA KAPANDA

Ms Mwila Kapanda holder of NRC No. 181113/41/1 who wished to have her recommendation letter for Plot no. 3156 recommendations were lost in an inferno. Verifications had been made and it had been found that plot premiums were paid and development had commenced. Affidavits and police reports had since been submitted as per procedure

29. MS CHITI IREEN

Ms Chiti Ireen holder of NRC No. 181113/41/1 who wished to have her recommendation letter for Plot no. 3156 recommendations were lost in an inferno. Verifications had been made and it had been found that plot premiums were paid

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and development had commenced. Affidavits and police reports had since been submitted as per procedure

30. MR INNOCENT MWILA

Mr. Innocent Mwila of NRC No. 206680/32/1 of Kalulushi. The applicant was offered Plot No. 125 Chambishi. The Minutes and offer letter cannot be traced. A police report and affidavit were obtained confirming the loss of the said documents. Management had no objection that a new recommendation letter be generated. 31 MS. ANNY NGOSA

Ms. Anny Ngosa of NRC No. 139528/63/1 of Kalulushi. The applicant was offered Plot No.3162 Chambishi. The Minutes and offer letter cannot be traced. A police report and affidavit were obtained confirming the loss of the said documents. Management had no objection that a new recommendation letter be generated.

32. MR. FREDRICK LUWIPA Mr. Fredrick Luwipa holder of NRC No. 204189/41/1 was offered a Plot in Chambishi on 10th March 2014 after Council approved to legalize his Plot under Minute number PWD/98/03/14. Unfortunately his offer letter was never generated after legalization. It was on this premise that the request was being made and Management had no objection to the application being sought.

After deliberations, on a proposal by Councillor Northy T. Hang’andu, seconded by Councillor Modester Kabwe

It was;

RESOLVED

i. That the applications for Generation of New Recommendation Letters for the applicants from serial Nos.1,5,7,15,16,17,19&20 be put on hold to allow the Committee members to meet and scrutinize the matter before the next Ordinary Full Council. ii. That the applications for Generation of New Recommendation Letters for the applicants serial Nos. 2,3,4,6, 8,9,10,11,12,13,14,21,22,23 ,24 , 25,26,27,28,29,30, 31 and 32 be APPROVED.

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KMC/ PIMSC/213/09/20: LIST OF APPLICANTS WHO BOUGHT PLOTS FROM TWILA AS RESOLVED UNDER MINUTE NUMBER. PIMSC/96/06/19

The Director of Legal Services had presented before the Committee the List of applicants who had bought plots from TWILA as Resolved under Minute Number PIMSC/96/06/19. Details of the applicants are as shown below:

1. ALEXANDER MUTELA bearer of NRC No. 223110/24/1 of Plot No. KALUL/LN 1000001873/181 High Cost, St Marceline had paid a Service Charge fee of K2, 800 under Receipts Numbers 00074156, 00074040, 00074009 and a Handling Fee of K1, 000 under receipt number 00073877 2. MUPETA NDASHYE bearer of NRC No. 410859/61/1 of Plot No. KALUL/LN 1000001873-17 High Cost, St Marceline had paid a service charge of K2, 800 under Receipt Number 00074063 and a Handling Fee of K1, 000 under receipt number 00074064. 3. LEVISON CHIRWA bearer of NRC Number 216683/82/1 of Plot No. KALUL/LN 1000001873-60 High Cost, St Marceline had paid a service charge of K2, 800 and K1, 000 under Receipt Number 00074411.

After deliberations, on a proposal by Councillor Modester Kabwe, seconded by Councillor Northy T. Hang’andu,

It was:-

RESOLVED

That the list of applicants who bought plots from Twila as resolved under Minute Number PIMSC/96/06/09 be APPROVED.

KMC/ PIMSC/214/09/20: GENERATION OF RECOMMENDATION LETTERS ON BEHALF OF TWILA INVESTMENTS FOR INDIVIDUAL APPLICANTS ON FIRST COME FIRST SERVE BASIS.

It was reported to the Committee that Council was in receipt of applications for generation of new recommendations from the following;

S/N NAME NRC NO. PLOT NO. AMOUNT RECEIPT KALUL/LN NUMBER 1000001873/ 1. GOLDEN 373717/65/1 351 30, 000 00073850 KAZEMBE 2. PATRICK 493617/67/1 367 30, 000 00073785 MUTALE

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On a proposal by Councillor Leonard Sayikumba, seconded by Councillor Clement Njobvu,

It was;

RESOLVED That the generation of recommendation letters on behalf of Twila Investments for individual applicants on first come first serve basis be APPROVED.

KMC/PIMSC/215/09/20: CHANGE OF RECOMMENDATION FOR DECEASED PERSONS 1. It was reported that Council was in receipt of an application for Change of Recommendation for the Late BORNFACE MULENGA who died on the 6th of September 2002 and his property had been sold to AARON SIKANA of NRC No. 218826/65/1, House No. 1882 Matanda Road, Kalulushi through the Administrator Mr. MULENGA JOSEPH KAPUNTE. All the relevant documents had been submitted. Members were informed that Management had no objection to an offer letter being generated for STAND NO. 4 KABOMPO LANE, Kalulushi in the names of AARON SIKANA.

2. KELVIN NYAMBE NASILELE of NRC No. 176151/84/1 died on the 11th day of August 2011 at Kalulushi General Hospital and his property was sold to CHISHIMBA MULENGA of NRC No. 205680/65/1. The administrator of his estate was appointed through an order of appointment dated 05th July 2012 at Kalulushi Local Court. Plot premiums, change of recommendation fees as well as PTT were paid as far back as 2014 for plot number 1293 EAST KALENGWA H/C pending recommendation.

3. ELIJAH LONGWANI died on the 17th of January 2019 and his property was sold to PAUL SINKENDE of NRC No. 139978/77/1, House No. 58, Geddis Street, Nkana East, Kitwe through the Administratrix RACHAEL SAKALA in whose names PLOT NO. 1002431-10 H/C, NAPSA and PLOT NO. 1004232-216 M/C CHIBOTE both in the Kalulushi District of the Republic of Zambia. Further, through a Consent Order dated 25th August 2020, it was ordered that the said plots be given to Mr. Paul Sinkende and vest the same in his names. After deliberations on the matter and on a proposal by Councillor Sydney Sikazwe, duly seconded by Councillor Modester Kabwe, It was;

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RESOLVED That the applications for change of recommendation for deceased persons be APPROVED.

KMC/PIMSC/216/09/20 LIST OF ALTERNATIVE PLOTS It was reported under Minute number PIMSC/92/06/19 that there was need to compile a list of those to be considered for the re- allocation of alternatives plots once land was available. See annexure I for list of individuals considered from the double allocation applications as well as other pending cases. It was also reported under Minute number PIMSC/178/06/20 that an allocation of alternative plots be made to affected developers on the land on the buffer zone of the CEC power lines under the Kafukula area. It was therefore recommended that, the allocation of alternate plots be approved pending verification of all those affected including the outstanding case in Chambishi where people were allocated under ZESCO pylons. After deliberations, on a proposal by Councillor Sydney Sikazwe, seconded by Councillor Northy. T. Hang’andu. It was;

RESOLVED i. That the minute numbers under Kafukula be indicated and that Mr. Simpukwe be included on the list. ii. A list of those to be considered for the re-allocation of alternatives plots once land is available and the affected developers under the Kafukula area including the outstanding case in Chambishi where people were allocated under ZESCO pylons be APPROVED Annexure i SNO NAME NRC REASON OLD PLOT NEW PLOT NO. NO. 1. Mulenga To be Double allocation 4451 Medium 24 medium cost Musonda submitted cost North Chibuluma Kalengwa Ext. 2. Kabwe To be Double allocation 2188 st. 25 medium cost Mukefwe submitted Marcelline North Kalengwa Ext. 3. Julia Namwai To be Double allocation 1377 East 26 medium cost submitted Kalengwa North Kalengwa Ext. 4. Mary 340864/24/1 To be allocated PIMSC 18 high cost Mukonzhi 57/03/19 North Kalengwa ext. 5. Charles 538160/61/1 Double allocation 207 Napsa 19 High cost Mubanga H/C North Kalengwa Ext.

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6. Naomie To be Double allocation 3585 St. 27 Medium cost Kawina submitted Marcelline North Kalengwa Ext. 7. Peggy Kapalu To be Double Allocation 3400 St. 28 Medium cost submitted Marcelline North Medium Cost Kalengwa Ext. 8. Maggie K. 358498/65/1 Double Allocation KALUL/LN- 29 Medium cost Chalikosabe 10000001041- North 211 Medium Kalengwa Ext Cost 9. Timothy 445855/67/1 Double Allocation KALUL/LN- 92 Medium cost Ngosa 1000000789- North 867 Kalengwa Ext St Marcelline Medium Cost 10. Anna 172631/62/1 Double Allocation CHI/2358 St. Chikuwa Marcelline 30 Medium cost Medium Cost North Kalengwa Ext 11. Gaety 405975/74/1 Double Allocation KALUL/LN- 31 Medium cost Mweene 0000000787- North 952 St Kalengwa Ext Marcelline Medium Cost 12. Beatrice Bule 255879/66/1 Double Allocation CHIB/3284 St 32 Medium cost Marcelline North Medium cost Kalengwa Ext 13. Charles 164232/48/1 Double Allocation CHIB/3285 St 43 highCost Chanda Marcelline N/Kalengwa Medium cost Extension 14. Dorothy 461546/61/1 Double Allocation KALUL/LN- 33 Medium cost Chibinda 000000652- North 514 Kalengwa Ext 15. Angela Banda 181203/66/1 Double Allocation CHIB /3310 34 Medium cost St Marcelline North Medium cost Kalengwa Ext 16. Double Allocation KALUL/LN- 69 N/Kalengwa Prisca 191138/75/1 0000000742- Extension high Mwinga 147 HC St cost. Marcelline Medium cost 17. Katongo Chali 415406/61/1 Double Allocation 6146 North 10 High Cost Kalengwa North Kalengwa Ext 18. Antony Sakala 212492/31/1 Double Allocation 3608 HC St 14 High cost Marcelline North Kalengwa 19. Exhildah To be Double Allocation 3401 HC 15 High Cost Kasumu submitted Chambishi North Kalengwa Ext. 20. Namushi 180296/84/1 Double Allocation CHIB/3409 46 High Cost Munembo HC St North Marcelline Kalengwa Ext. 21. Bwalya To be Double Allocation 3609 HC St 69 High Cost Chikwanda submitted Marcelline North Kalengwa

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22. Andiseya 602192/11/1 Double Allocation 6135 Katyetye 45 High Cost Lengalenga Kalulushi North High Cost Kalengwa 23. Christopher 501714/67/1 Double Allocation CHIB 3509 124 MEDIUM Ngosa ST Marcelline Cost North Medium Cost Kalengwa Ext. 24. Josephat To be Double Allocation 2120 High 48 High Cost Kalezhi submitted Cost St North Marcelline Kalengwa Ext. 25. Dunstan To be Double Allocation 3401 St. 16 HC North Kasumu submitted Marcelline Kalengwa Ext. 26. Mr. Isaac Sere To be Double Allocation 4165 HC 11 High Cost submitted North North Kalengwa Kalengwa Ext. 27. Emmanuel 185715/65/1 Double Allocation 4495 St Plot 9 High Bwalya Marcelline cost, North High Cost Kalengwa. 28. Hamvula 194980/65/1 Double allocation 6353 High 2537 H/C St Ompy Cost North Marceline Kalengwa 29. Majory 562260/67/1 Double allocation 4779 HC St 181 H/C st Ntamba Marcelline Marcelline Chalwe 30 Kakoma violet 983088/11/1 Double allocation 2460 High 2330 H/C st Cost St marcelline Marcelline 31 Chimwanga 397202/65/1 Double allocation 4257 High 162 H/C st Jonathan Cost ST marcelline Marcelline 32 Ireen Bwalya 142847/65/1 Double allocation 2063 St 1224 Kalengwa Marcelline east , H/c 33 Judith 190622/47/1 Double allocation LN-20911/19 2544, st Nachalwe Ichimpe High marcelline. H/C Cost 34 Leah kasheta 280750/17/1 Double allocation 2643 St 163 H/C ST Marcelline Marcelline High Cost 35 Gabriel Lungu 222105/65/1 Double allocation 4039 St Plot 11 high Marcelline cost, north High Cost kalengwa 36 Orden Ntele 594719/67/1 Double allocation 6164 High Plot 14, high Cost North cost, north Kalengwa kalengwa 37 Collins chansa 363338/11/1 Double allocation 4861 High Plot 15, high Cost St cost, north Marcelline kalengwa 38 Gregory 217692/71/1 Double allocation 2452 High Plot 17 high Mulenga Cost St cost north Marcelline Kalengwa 39 Bwalya Vera 404614/65/1 Double allocation 2013 High Plot no. 1 high Cost St cost. ,north Marcelline kalengwa 40 Richard 397083/65/1 Double allocation 4862 High Plot no.2 high Muchiti Cost St cost,north AMrcelline kalengwa

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41 Alice Mbewe 293360/67/1 Double allocation 4812 High Plot 3, high cost Cost St north kalengwa Marcelline 42 Felix Ngoma 356411/52/1 Double allocation 6134 High Plot 4 high cost cost St north Kalengwa Marcelline 43 Juneid Mwale 227416/65/1 Double allocation 4814 High Plot no. 5 high Cost St cost, north Marcelline kalengwa 44 Namasiku 429727/61/1 Double allocation 4121 High Plot 6 north Milupi Cost St Kalengwa high Marcelline cost 45 Victoria 305920/67/1 Double allocation 2015 High Plot 7 high cost Chembe Cost St north kalengwa Marcelline 46 Grace Muyaba 293360/67/1 Double allocation 4815 High Plot 8 high cost Cost St north kalengwa Marcelline 47 Mwangala 182072/63/1 Double allocation 1389 High Plot 70 high mubita Cost East cost, north Kalengwa Kalengwa. 48 Getrude 302882/74/1 Double allocation 4865 High Plot 71, high Liywali Cost St cost. North Marcelline Kalengwa. 49 Kasonde 214714/18/1 Double allocation 5245 High Plot no 21 High Mulenga Cost St Cost, North Marcelline Kalengwa Ext. 50 Musa Mwabo 256738/82/1 Double allocation 2016 High 48. H/C Cost St NORTH Marcelline KALENGWA 51 Sepiso 157189/18/1 Double allocation 2116 High Plot 22 h/c Mwambo Cost St north Kalengwa Marcelline 52. Sydney 214941/65/1 Double allocation 2356 Medium Plot 140 m/c mwansa Cost St north kalengwa Marcelline 53 Edwin 235591/65/1 Double Affected Developer 3471 Lubuto 137 M/C North Mbimbi Kalulushi Kalengwa Medium Cost 54 Andrew 207901/65/1 Double Affected Developer 6123 Medium 138 M/C North Mutale Cost Katyetye Kalengwa Kalulushi 55 Patience 342733/31/1 Double Affected Developer 2114 Medium 139 M/C North Chikuswe Cost St Kalengwa Marcelline 56 Chisenge 408347/61/1 Double Affected Developer CHIB/2121 140 MC North Mukosha Medium Cost Kalengwa St Marcelline 57 Francis 333333/61/1 Double Affected Developer 2998 135 Medium Mupeta Medium Cost Cost North N/Kalengwa Kalengwa Extension 58 Martin 142407/34/1 Double Affected Developer 2110 Medium 136 Medium Chalwe Cost North Cost Kalengwa N/Kalengwa Extension.

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Annexure ii 1. Fridah Besa 337752/33/1 Kafukula affected developer 6132 36 Medium N/Kalengwa cost North Kalengwa Ext 2. Faith 230841/65/1 Kafukula Affected Developer 6134 37 Medium Mpundu N/Kalengwa cost North Chanka Kalengwa Ext 3. Victor 948560/11/1 Kafukula Affected Developer 6135 9 High cost chileshe N/Kalengwa North HC Kalengwa Ext 4. Owners 137267/34/1 Kafukula Affected Developer 6136 39 Medium Mwaba N/Kalengwa cost North Kalengwa Ext. 5. Philips 137182/65/1 Kafukula Affected Developer 6137 40 Medium Kapuka N/Kalengwa cost North Kalengwa Ext 6. Catherine 115299/92/1 Kafukula Affected Developer 6138 41 Medium Musosha N/Kalengwa cost North Kalengwa Ext 7. Hildah 147479/31/1 Kafukula Affected Developer 6139 42 Medium Bwalya N/Kalengwa cost North Kalengwa Ext 8. Lwangwa I 198918/31/1 Kafukula Affected Developer 6140 49 Medium Laban N/Kalengwa cost North Kalengwa Ext 9. Bright 344734/65/1 Kafukula Affected Developer 6140 50 Medium Sinyali N/Kalengwa cost North Kalengwa Ext 10. Gabriel 158840/22/1 Kafukula Affected Developer 6142 51 Medium Nguvula N/Kalengwa cost North Kalengwa Ext 11. Rabecca 506639/67/1 Kafukula Affected Developer 6143 52 Medium Mpundu N/Kalengwa cost North HC Kalengwa Ext 12. Musonda 214554/65/1 Kafukula Affected Developer 6145 53 Medium Kelly N/Kalengwa cost North Kalengwa Ext 13. Milika Phiri 453871/11/1 Kafukula Affected Developer 6146 20 High Cost N/Kalengwa North HC Kalengwa Ext. 14. Mitty 143108/25/1 Kafukula Affected Developer 6147 21 H/C S Mukisha N/Kalengwa NORTH HC KALENGWA 15. Janet 494820/67/1 Kafukula Affected Developer 6148 54 Medium Mwelwa N/Kalengwa cost North Kalengwa Ext 16. Ngosa 269624/66/1 Kafukula Affected Developer 55 Medium Kalenga cost North

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Kalengwa Ext 17. Mwansa 389415/65/1 Kafukula Affected Developer 6156 13 High cost Joseph North Kalengwa Ext 18. Loveness 231489/33/1 Kafukula Affected Developer 6157 57 Medium Chabu cost North Kalengwa Ext 19. Kelvin 928257/11/1 Kafukula Affected Developer 6159 58 Medium Kasuba cost North Kalengwa Ext 20. Chrispin 135454/10/1 Kafukula Affected Developer 6160 59 Medium Chimwemwe cost North Kalengwa Ext 21. Chibwe 571679/10/1 Kafukula Affected Developer 6161 60 Medium Stephen cost North Kalengwa Ext 22. Dorothy 461546/61/1 Kafukula Affected Developer 6162 126 Medium Chibinda cost North Kalengwa Ext 23. Banda 105528/10/1 Kafukula Affected Developer 6163 HC 62 Medium Postani N/Kalengwa cost North Kalengwa Ext 24. Joseph Phiri 363742/67/1 Kafukula Affected Developer 6164 63 Medium cost North Kalengwa Ext 25. Jessy 238264/52/1 Kafukula Affected Developer 6166 HC 64 Medium Nsofwa cost North Kalengwa Ext 26. Robert 385408/65/1 Kafukula Affected Developer 6167 65 Medium Luneta cost North Kalengwa Ext 27. Majory 385409/65/1 Kafukula Affected Developer 6169 66 Medium Luneta cost North Kalengwa Ext 28. Audrey Phiri 453870/11/1 Kafukula Affected Developer 6170 HC 67 medium Cost North Kalengwa Ext 29. Geoffrey 203307/67/1 Kafukula Affected Developer 6171 68 Medium Mulenga cost North Kalengwa Ext 30. Frank 353899/11/1 Kafukula Affected Developer 6172 HC 19 High Cost Lwabano Medium cost North Kalengwa Ext 31. Chansa Joy 492078/67/1 Kafukula Affected Developer 6173 68 Medium cost North Kalengwa Ext 32. Annie 221979/65/1 Kafukula Affected Developer 6174 56 Medium Mangolo cost North Kalengwa Ext 33. Billy 136384/47/1 Kafukula Affected Developer 6175 75 Medium Silwamba cost North Kalengwa Ext 34. Gorrete 349002/66/1 Kafukula Affected Developer 6176 76 Medium Mumba cost North Kalengwa Ext

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35. Maureen 418105/61/1 Kafukula Affected Developer 6177 77 Medium Nsofwa cost North Kalengwa Ext 36. Herzrion 338855/67/1 Kafukula Affected Developer 6178 78 Medium Musonda cost North Kalengwa Ext 37. Joyce Mbuzi 137102/65/1 Kafukula Affected Developer 6179 79 Medium cost North Kalengwa Ext 38. Emma 156778/65/1 Kafukula Affected Developer 6180 80 Medium Kalulu cost North Kalengwa Ext 39. Mable 137103/65/1 Kafukula Affected Developer 6181 81 Medium Naposhya cost North Kalengwa Ext 40. Edith M. 215871/65/1 Kafukula Affected Developer 6183 83 Medium Mwila cost North Kalengwa Ext 41. Chama 130558/10/1 Kafukula Affected Developer 6184 84 Medium Nunga cost North Kalengwa Ext 42. Mary 343191/16/1 Kafukula Affected Developer 6185 85 Medium Mwamba cost North Kalengwa Ext 43. Aaron 426895/67/1 Kafukula Affected Developer 6187 86 Medium Nkandu cost North Kalengwa Ext 44. Maximo 398934/67/1 Kafukula Affected Developer 6188 87 Medium Folotiya cost North Kalengwa Ext 45. Leonard 412986/67/1 Kafukula Affected Developer 6189 88 Medium Milimo cost North Kalengwa Ext 46. Chisanga 426968/67/1 Kafukula Affected Developer 6190 89 Medium Nkoma cost North Kalengwa Ext 47. Chilimbu 383304/65/1 Kafukula Affected Developer 6193 90 Medium Zimba cost North Kalengwa Ext 48. Arnold 911026/11/1 Kafukula Affected Developer 6194 91 Medium Kapasa cost North Kalengwa Ext 49. Hilary 280496/10/1 Kafukula Affected Developer 6198 121 Medium malungo cost North Kalengwa Ext 50. Ackson 161611/32/1 Kafukula Affected Developer 6199 122 Medium Meleki cost North Mwalwa Kalengwa Ext 51. Melody 247745/68/1 Kafukula Affected Developer 6200 123 Medium Banda cost North Kalengwa Ext 52. Modecai 228480/45/1 Kafukula Affected Developer 6201 124 Medium Chopoma cost North Kalengwa Ext 53. David 380596/64/1 Kafukula Affected Developer 6202 125 Medium Mukambo cost North

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Kalengwa Ext 54. Evans Banda 132897/10/1 Kafukula Affected Developer 6204 HC 72 High Cost North Kalengwa 55. Musokela R. 244435/68/1 Kafukula Affected 6205 HC 47 North Kasonde Developer Kalengwa h/c 56. Kayombo 176205/10/1 Kafukula Affected Developer 6206 HC 44 High Cost Lumai North Kalengwa 57. Elizabeth 335873/31/1 Kafukula Affected Developer 6207 MC 133 Medium Chansa Cost North Kalengwa 58. Sharlotte 283242/68/1 Affected developer 6208 MC 135 M/C Nsama N/K Extension. Christine 197539/66/1 Kafukula affected Developer 6210 80 MC 59. Chileshe N/Kalengwa Extension Michael 205188/56/1 Affected 6209 MC 136 M/C 60. Tembo developer North Kalengwa extension. 61 Ngosa To be submitted Annuel Simpungwe v KMC 129/130 Medium Cost North Benson case Kalengwa 62 Elizabeth To be submitted Annuel Simpungwe v KMC 131/132 Medium Cost North Kalela case Kalengwa 63 Mwila To be submitted Annuel Simpungwe v KMC 133/134 Medium Cost North Chisembo Case Kalengwa

KMC/PIMSC/217/09/20: GENERATION OF RECOMMENDATION LETTERS ON BEHALF OF TWILA INVESTMENT FOR ZESCO EMPLOYEES WHO HAD OBTAINED RESIDENTIAL PLOTS IN ST MARCELINE AREA.

It was reported that there was need to generate recommendation letters for the underlisted successful applicants who were offered plots under Twila Investment.

SN NAME NRC PLOT NO AMOUNT 1. Chirwa Nelson 255044/66/1 Kalul/LN 77185/83 K20,000.00 2. Chisi Christopher Junior 309930/51/1 Kalul/LN77185/182 K30, 000.00 3. Chisi Christopher Junior 309930/51/1 Kalul/LN7785/ 84 K20, 000.00 4. Jaqueline Mpala 777182/11/1 Kalul/LN 1000001873/428 K30,000.00 5. Francis Chifwaila 156667/31/1 KALUL/LN 77185/186 K30, 000.00 6. Francis Chifwaila 156667/31/1 KALUL/LN 77185/ 85 K20, 000.00 7. Robert Musakanya 217082/65/1 1000001873/427 K30, 000.00 8. Musonda Nkamba 249960/64/1 1000001873/426 K30, 000.00 9. Dorothy Chembo 242082/68/1 1000001873/338 K30, 000.00 Kasempa 10. Potther Mbulo 410911/62/1 1000001873/337 K30, 000.00 11. Harrington Nyondo 216058/65/1 1000001873/334 K30, 000.00 12. Elvis Siamubi 180773/71/1 1000001873/333 K30, 000.00

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13. Humphrey Kasongo 251580/68/1 1000001873/335 K30, 000.00 14. Mercy Kapembwa 157984/63/1 1000001873/334 K30, 000.00 15. Natasha Mwaba 955925/11/1 KALUL/LN/77185/86 K20, 000.00 16. Maxwell Kabeya 646269/11/1 KALUL/LN/77185/183 K30, 000.00 17. Gerd Ntoshya 732288/11/1 KALUL/LN/77185/184 K30, 000.00 18. Gerd Ntoshya 732288/11/1 KALUL/LN/77185/16 K30, 000.00 19. Mbumba Kavula Isaac 395562/67/1 KALUL/LN/77185/87 K20, 000.00 20. Mwila Hephizibia 428874/67/1 KALUL/LN/77185/88 K20, 000.00 Chiluba 21. Collins Kanyanta 240602/66/1 KALUL/LN/77185/89 K30, 000.00 22. Cosmas Michelo 167407/75/1 KALUL/LN/77185/185 K20, 000.00 23. Doreen Kapokola 122923/97/1 KALUL/LN/77185/90 K20, 000.00 24. Andrew Chiti 305778/67/1 KALUL/LN/77185/91 K20, 000.00 25. Patrick Chimfwembe 187542/45/1 KALUL/LN/77185/187 K30, 000.00 26. Martin Mulenga 209453/68/1 KALUL/LN/77185/92 K20, 000.00 27. Mpundu Chipeta 160897/35/1 KALUL/LN/77185/188 K30, 000.00 28. Leon Kalima 193764/68/1 KALUL/LN/77185/157 K30, 000.00 29. Bridget Lizzie Chanda 364411/52/1 KALUL/LN/77185/381 K30, 000.00 30. Carmen Kangwa 410722/61/1 KALUL/LN/77185/189 K30, 000.00 31. Mercy Kapembwa 157984/63/1 KALUL/LN/77185/158 K30, 000.00 32. Cosmas Mukuka 219213/68/1 KALUL/LN/77185/156 K30, 000.00 33. Yvonne Makomo 322683/67/1 KALUL/LN/77185/155 K30, 000.00 34. Samaria Banda 150688/18/1 KALUL/LN/77185/93 K20, 000.00 35. Webby Kampamba 174895/45/1 KALUL/LN/77185/94 K20, 000.00 36. Kandela Chiteule 264884/68/1 KALUL/LN/77185/7 K20, 000.00 37. Wellington Ndhlovu 159549/65/1 KALUL/LN/77185/96 K20, 000.00 38. Habanyama Mulenga 813797/11/1 KALUL/LN/77185/159 K30, 000.00 39. Elliot Katoma 296790/74/1 KALUL/LN/77185/160 K30, 000.00 40. Emmanuel P. Bwalya 143977/46/1 KALUL/LN/77185/350 K30, 000.00 41. Emmanuel P. Bwalya 143977/46/1 KALUL/LN/77185/349 K30, 000.00 42. Brian Makaliki 277286/16/1 KALUL/LN/77185/364 K30, 000.00 43. Davies Kintu 160689/65/1 KALUL/LN/77185/154 K30, 000.00 44. Tabeth Sichamba 345085/67/1 KALUL/LN/77185/161 K30, 000.00 45. Alfred Kakonkanya 169811/24/1 KALUL/LN/77185/382 K30, 000.00 46. Mirriam Mpepo 345958/67/1 KALUL/LN/77185/97 K20, 000.00 47. Mike Weluzani Banda 174876/51/1 KALUL/LN1000001873/330 K30, 000.00 48. Norman Chabala Kabwe 236487/68/1 KALUL/LN1000001873/331 K30, 000.00 49. Mwendalubi Chalwe 414602/61/1 KALUL/LN1000001873/328 K30, 000.00 50. Siphiwe Namuntala 415914/61/1 KALUL/LN1000001873/329 K30, 000.00 51. Cedrick Malinzi Zulu 186008/21/1 KALUL/LN1000001873/278 K30, 000.00 52. Jones Allan Mumba 303936/61/1 KALUL/LN1000001873/279 K30, 000.00 53. Christine Kabinda 208403/65/1 KALUL/LN/77185/98 K20, 000.00 54. Nelson Chilwa 245044/66/1 KALUL/LN/77185/99 K20, 000.00 55. Mwiinga Hamwene 314237/61/1 KALUL/LN1000001873/280 K30, 000.00 56. Joseph Chate 302317/61/1 KALUL/LN/77185/100 K20, 000.00 57. Osward Mulala 177276/47/1 KALUL/LN/77185/101 K20, 000.00 58. Sydney Kufa 379174/61/1 KALUL/LN1000001873/275 K30, 000.00 59. Dora Lukonde 196101/47/1 KALUL/LN/77185/102 K20, 000.00 60. Sipha Moyo 2148/51/62/1 KALUL/LN/77185/103 K20, 000.00 61. Brian Musonda Mukuka 220135/45/1 KALUL/LN/77185/104 K20, 000.00

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62. Musa Yamba 119642/14/1 KALUL/LN/77185/224 K30, 000.00 63. Hubert Musenga Mutale 191437/65/1 KALUL/LN/77185/223 K30, 000.00 64. Harrington Nyondo 216058/65/1 KALUL/LN/77185/222 K30, 000.00 65. Lameck Mwanja 269925/66/1 KALUL/LN/77185/228 K30, 000.00 66. Chileshe Bwalya 401314/10/1 KALUL/LN/77185/348 K30, 000.00 67. Mhango Derrick 303172/61/1 KALUL/LN/77185/229 K30, 000.00 68. James Musenge 250375/64/1 KALUL/LN1000001873/276 K30, 000.00 69. Derrick Kunda 591787/67/1 KALUL/L/77185/147 K30, 000.00 70. Henry Siwale 215857/68/1 KALUL/LN1000001873/277 K30, 000.00 71. Christine Mulenga 109206/34/1 KALUL/LN1000001873/187 K30, 000.00 72. Regan Tandeo 158845/63/1 KALUL/LN1000001873/186 K30, 000.00 73. Oliver K. Kunda 301114/64/1 KALUL/LN1000001873/185 K30, 000.00 74. Moses C. Bwalya 28135866/1 KALUL/LN1000001873/184 K30, 000.00 75. Ackan Kingsley Tembo 475818/52/1 KALUL/LN1000001873/183 K30, 000.00 76. Carlos Boaz Chanda 388562/67/1 KALUL/LN/77185/105 K20, 000.00 77. Gladys Mabula 355121/67/1 KALUL/LN1000001873/181 K30, 000.00 78. Cynthia Kolala 203202/68/1 KALUL/LN/77185/106 K20, 000.00 79. Gershom Musonda 149297/68/1 KALUL/LN1000001873/182 K30, 000.00 80. Arthur Simwawa 211084/11/1 KALUL/LN/77185/107 K20, 000.00 81. Ireen Kufa 268394/66/1 KALUL/LN/77185/108 K20, 000.00 82. Saidi Alick Kandakwiza 249099/64/1 KALUL/LN/77185/148 K30, 000.00 83. George Bwalya 268394/66/1 KALUL/LN/77185/109 K20, 000.00 84. Ngosa Penge 253560/68/1 KALUL/LN/1000001873/179 K30, 000.00 85. Elesi Chanza 379170/61/1 KALUL/LN/1000001873/180 K30, 000.00 86. Jonas Mwanza 182961/15/1 KALUL/LN/77185/110 K20, 000.00 87. Obvious Mubanga Phiri 435909/67/1 KALUL/LN/77185/148 K30, 000.00 88. Chiko Nalituba 412214/67/1 KALUL/LN/77185/111 K20, 000.00 89. Rhoda Mpepo 478941/11/1 KALUL/LN/77185/149 K30, 000.00 90. Lackson Nyirongo 213957/17/1 KALUL/LN/77185/112 K20, 000.00 91. Alice Chabatemi 345334/61/1 KALUL/LN/1000001873/271 K30, 000.00 92. Kenneth Mubanga 209060/68/1 KALUL/LN/1000001873/439 K30, 000.00 93. Stanley Jinaina 135329/25/1 KALUL/LN/77185/113 K20, 000.00 94. Isra Mwanza 259461/16/1 KALUL/LN/77185/8 K20, 000.00 95 Patrick Chileshe Sampa 133276/22/1 KALUL/LN/77185/149 K30, 000.00 96. Gilbert Mutambo 331680/61/1 KALUL/LN/77185/114 K20, 000.00 97. Jaquiline M Lupapulo 777182/11/1 KALUL/LN/1000001873/272 K30, 000.00 98. Blessings Banda 392397/53/1 KALUL/LN/1000001873/273 K30, 000.00 99. Timothy Nenga 370129/67/1 KALUL/LN/1000001873/442 K30, 000.00 100. Andrew Mulenga 138300/63/1 KALUL/LN/77185/378 K30, 000.00 101. Moono Mwanza 332220/10/1 KALUL/LN/1000001873/270 K30,000.00 102. Inonge Ilubala 936163/11/1 KALUL/LN/1000001873/269 K30,000.00 103. Denny Kalukangu 274637/64/1 KALUL/LN/1000001873/268 K30,000.00 104. Sitanulaho P. Monde 226709/16/1 KALUL/LN/77185/377 K30,000.00 105. Kabaso D. Bwalya KALUL/LN/1000001873/262 K30,000.00 106. Singoyi Stanely 134977/65/1 KALUL/LN/1000001873/263 K30,000.00 107. Mike Munachoonga 257638/77/1 KALUL/LN/1000001873/264 K30, 000.00 108. Siwainga C. Sikamba 187146/47/1 KALUL/LN/77185/376/376 K30, 000.00 109. Ackson Mwaba 220192/68/1 KALUL/LN/1000001873/265 K30, 000.00 110. Lombe Mbao 230729/71/1 KALUL/LN/1000001873/266 K30, 000.00 111. Brian Mumba 268863/66/1 KALUL/LN/1000001873/267 K30, 000.00

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112 Dickson Phiri 183105/10/1 KALUL/LN/1000001873/259 K30, 000.00 113 Dorica K. Chanda 355169/67/1 KALUL/LN/1000001873/260 K30, 000.00 114 Sungawanji Musongole 282272/16/1 KALUL/LN/1000001873/261 K30, 000.00 115. Chabi Kelvin 105589/43/1 KALUL/LN/1000001873/258 K30, 000.00 116. Alick Kazetu 648279/11/1 KALUL/LN/1000001873/257 K30, 000.00 117. Richard K. Simfukwe 153184/25/1 KALUL/LN/1000001873/256 K30, 000.00 118. Sinkala Moses 181069/41/1 KALUL/LN/1000001873/389 K30, 000.00 119. Daniel Munuga 189510/65/1 KALUL/LN/1000001873/390 K30, 000.00 120. Pother C. Mbulo 410911/52/1 KALUL/LN/1000001873/122 K30, 000.00 121. Alice Nauntala 219744/47/1 KALUL/LN/1000001873/387 K30, 000.00 122. Cindy Chupa 304548/66/1 KALUL/LN/1000001873/388 K30, 000.00 123. Victor Chola Kasamba 165517/46/1 KALUL/LN/1000001873/385 K30, 000.00 124. Bartholomew Siambunji 182289/24/1 KALUL/LN/1000001873/386 K30, 000.00 125. Gerd Ntonsha 732288/11/1 KALUL/LN/1000001873/124 K30, 000.00 126 Maxwell Kabeya 646269/11/1 KALUL/LN/1000001873/318 K30, 000.00 127 Natasha Mwaba 955925/11/1 KALUL/LN/1000001873/319 K30, 000.00 128. Mbumba Kabula Issac 395562/67/1 KALUL/LN/1000001873/123 K30, 000.00 129. Kelvin Chewe 270674/66/1 KALUL/LN/1000001873/383 K30, 000.00 130. Timothy Nenga 370129/67/1 KALUL/LN/1000001873/381 K30, 000.00 131. Remmy Mambwe 132621/32/1 KALUL/LN/1000001873/382 K30, 000.00 132 Robert Bwacha 203672/62/1 KALUL/LN/1000001873/380 K30, 000.00 133 Greogory Mubanga 244349/16/1 KALUL/LN/1000001873/379 K30, 000.00 134 Glynis Sibukoko Mutale 672593/11/1 KALUL/LN/1000001873/376 K30, 000.00 135 Maritina Mafumbi 188960/32/1 KALUL/LN/1000001873/377 K30, 000.00 Kungu 136 Mambwe Tembo 193293/65/1 KALUL/LN/1000001873/424 K30, 000.00 137 Monica Ngoma 268857/74/1 KALUL/LN/1000001873/425 K30, 000.00 138 Denova Katuta Chibuye 627316/11/1 KAL/LN/77185/353 K30, 000.00 139 Alfred M. Bowa 226001/31/1 KALUL/LN/1000001873/422 K30, 000.00 140. Belechi Nkomba 231640/68/1 KALUL/LN/1000001873/423 K30, 000.00 141. Beauty Kayombo 233397/43/1 KALUL/LN/1000001873/421 K30, 000.00 142 Musakanya Anthoney 882044/11/1 KALUL/LN/1000001873/420 K30, 000.00 Ngulube 143 Tikwiza Chibeka 221093/65/1 KALUL/LN/1000001873/419 K30, 000.00 144 Maria Chisanga 412907/67/1 KALUL/LN/1000001873/418 K30, 000.00 145 Daniel Shawa 16744018/1 KALUL/LN/1000001873/417 K30, 000.00 146 Mathew Ndhlovu 585609/11/1 KALU/LN/77185/352 K30, 000.00 147 Jacob Moonga 542193/11/1 KALUL/LN/1000001873/416 K30, 000.00 148 Damaske Kamanga 209429/65/1 KALUL/LN/1000001873/415 K30, 000.00 149 Kendrick Mwila 211948/32/1 KALUL/LN/1000001873/413 K30, 000.00 150 Francis Mwanza 38912067/1 KALUL/LN/1000001873/414 K30, 000.00 151 Amos Sikazwe 237891/64/1 KALUL/LN/1000001873/412 K30, 000.00 152 Ireen Sakala Kapulula 170331/65/1 KALUL/LN/1000001873/326 K30, 000.00 153 Joseph Zulu 415714/52/1 KALUL/LN/1000001873/327 K30, 000.00 154 Ernest Chifwembe Banda 25028261/1 KALUL/LN/1000001873/324 K30, 000.00 155 Victoria Chewe Phiri 235717/16/1 KALUL/LN/1000001873/325 K30, 000.00 156 Gerrald Phiri 533466/52/1 KALUL/LN/1000001873/323 K30, 000.00 157 Alex Mbumba 332898/61/1 KALUL/LN/77185/354 K30, 000.00 158 Lemmy Chungu 264037/16/1 KALUL/LN/77185/355 K30, 000.00 159 Timothy .M. Bowa 224420/64/1 KALUL/LN/77185/356 K30, 000.00

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160 Mubanga Cynthia 630338/11/1 KALUL/LN/1000001873/320 K30, 000.00 Kayombo 161 Mwaba K. Mukolo 934291/11/1 KALUL/LN/1000001873/322 K30, 000.00 162 Abishayi Mulenga 902382/11/1 KALUL/LN/1000001873/321 K30, 000.00

After discussions and on a proposal by Councillor Northy. T. Hang’andu seconded by Councillor Modester Kabwe it was;

RESOLVED That the Generation of Recommendation Letters on behalf of Twila Investment for ZESCO employees who had obtained residential plots at St Marceline be APPROVED upon verification with accounts of payments.

KMC/PIMSC/218/09/20: PROPOSED MEMORANDUM OF UNDERSTANDING BETWEEN MR. GEMMY MWANSA AND KALULUSHI MUNICIPAL COUNCIL.

It was reported that the then Town Clerk Mr. Moses Mwelwa reported to the Council that, his office was in receipt of an application from Mr. Gemmy Mwansa of House No. 6. Daghamersk road Kalulushi owner of Stand No. KALUC/LC – 11975/22 for the Council to advertise a total of 119 Plots on First Come, First Serve basis.

It was stated that of the 119 Plots, 3 were High Cost and the rest were Medium Cost Plots. He added that the following were the proposed terms and conditions of the Memorandum of Understanding:- i. 5% Commission per plot should be paid to the Council ii. One Thousand Two Hundred (K1, 200. 00) should be the cost of opening up roads as per Council Engineers estimate. iii. The plots should be sold by the Council at the cost of K35, 000.00 per High Cost Plot and K30, 000.00 per Medium Cost Plot iv. The Council should process recommendations for the successful clients to Ministry of Lands at a fee of K1, 000.00 per recommendation. Following the deferment of the aforesaid captioned item by the Committee during the immediate previous Committee meeting to allow for them to inspect the said area; it was reported that the said inspection was conducted by the Committee and Management was registering that it was still in receipt of an application from Mr. Gemmy Mwansa as per above report.

After deliberations, on a proposal by Councillor Clement Njobvu seconded by Councillor Northy T . Hang’andu, It was;

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RESOLVED i That the proposed Memorandum of Understanding between Mr. Gemmy ii That the fees must be considered when signing the Memorandum of Understanding. iii Mwansa and Kalulushi Municipal Council be APPROVED.

KMC/PIMSC/219/09/20: SWAPPING OF PLOT NUMBERS

It was reported that Council was in receipt of an application from Mr. HAZEMBA KELVIN of 761 Steve Biko, Zamclay, Kalulushi holder of NRC No. 210501/65/1 was offered Plot No. CHAM/3500, M/C, CHAMBISHI under Minute Number PWD/283/10/15; whereas Mr. SHADRICK MAFUTA of Plot Number 3068, Chambishi of NRC No. 144118/65/1 was offered Plot No. CHAM/3486, M/C, CHAMBISHI. The applicants had agreed to swap plots after Mr. Mafuta was wrongly shown Mr. Hazemba’s Plot by the Kalulushi Municpal Council Planners and he had since built on the said plot. Both parties had agreed to swap plots and therefore wish for their names to be added to the Council Minute books with the swapped plot numbers attached.

Management had no objection to the move by the two parties and had therefore recommended that Mr. K. HAZEMBA be relocated to PLOT NO. CHAM/3486, M/C, CHAMBISHI; whereas, Mr. S. MAFUTA to be relocated to PLOT NO. CHAM/3500, M/C, CHAMBISHI.

On a proposal by Councillor Clement Njobvu, seconded by Councillor Leonard Sayikumba, It was; RESOLVED That the applications for swapping of plot numbers be APPROVED as presented.

There being no other business to discuss, the meeting was closed at 12: 42 hours with a closing prayer offered by the Chief Committee Clerk. ………………………………………………………………………………………………………

READ AND CONFIRMED: CHAIRPERSON ………………………

DATE ………………………………….

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KALULUSHI MUNICIPAL COUNCIL

MINUTES OF FINANCE VALUATION AND COMMERCIAL UNDERTAKING COMMITTEE MEETING HELD IN THE COUNCIL CHAMBER CIVIC CENTRE, PRESIDENT AVENUE, KALULUSHI ON THURSDAY 10TH SEPTEMBER 2020 AT 09:28 HOURS

PRESENT

Councillors T. Ngwira, Vice Chairperson P. Chibuye B. Kabwe P.Chivunda,DeputyMayor–Ex-Officio

ABSENT WITH APOLOGY

Her Worship the Mayor Mrs R. Mulenga, Ex-officio Councillors A. C.N Mwape G. Kasongo M. Kabwe

ABSENT WITH APOLOGY Director Engineering Services Mulenga Chisela Nkolola

ATTENDANCE: Officers

Town Clerk Davies Bwalya Director Human Resource and Administration Samuel Musenga Director Finance Martin Chimpampwe Director of Planning Mapopa Nyirenda Director Housing and Social Services Francis Makesa Director Legal Services Tabo Siyoto Chief Accountant Christopher Kanyanta Chief Committee Clerk Hellen Kalezhi - Seke Assistant Commercial Manager Kamiji Mbilika Assistant Public Relations Manager Lidah Kamanga Assistant Internal Auditor Nathan Mwandila Senior Health Inspector Nchimunya Mweene Assistant Accountant Kambani Lungu Committee Clerk Richard Musonda

PRAYER

Prior to the commencement of the meeting, a prayer was offered by the Director Legal Services.

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NOTICE OF MEETING

The Chief Accountant read the notice convening the meeting in accordance with the Local Government Act No. 2 of 2019 of the Laws of Zambia as read together with the Council Standing Orders.

KMC/FVCU/117/09/20 ADOPTION OF THE AGENDA On a proposal by Councillor Gilbert Kasongo, seconded by Councillor Percyley Chibuye,

it was;

RESOLVED

That the agenda be ADOPTED as presented by Management.

REPORT OF THE DIRECTOR OF FINANCE KMC/FVCU/118/09/20 RECEIPTS AND PAYMENTS FOR THE SECOND QUARTER OF THE YEAR 2020

It was reported that as at 01st April 2020 Kalulushi Municipal Council had a balance of K3, 727,276.00 which was brought forward from the first quarter-2020. Kalulushi Municipal Council had collected a total sum of K 12,513,120.67 from which funds amounting to K 14,430,822.59 were spent in the second quarter of the year 2020. Details of the income and expenditure for the period under review are as shown in Annexure (i).

During the deliberations, members had expressed concern that the revenue collection efficiency was unfavorable. In response Management sighted the outbreak of COVID-19 as having had drastically affected the collection of revenue. For instance, there had been a reduction in the payments for liquor licences following the closure of bars, non-issuance of fire certificates to mention a few.

On proposal by Councillor Percyley Chibuye, seconded by Councillor Benson Kabwe,

It was;

RESOLVED

That the receipts and payments for the second quarter of the year 2020 be CONSIDERED.

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KMC/FVCU/119/09/20 DEPARTMENTAL BUDGETORY PERFORMANCE FOR THE SECOND QUARTER OF THE YEAR 2020

It was reported that the overall budgetary performance of Kalulushi Municipal Council was standing at 72% in terms of income and 73% in terms of expenditure.

Details of the Departmental Budgetary Performance for the period under review are as shown in Annexure (ii).

On proposal by Councillor Percyley Chibuye, seconded by Councillor Benson Kabwe,

It was;

RESOLVED

That the Departmental Budgetary Performance for the second quarter of the year 2020 be CONSIDERED.

KMC/FVCU/120/09/20 DEBTORS POSITION AS AT 30TH JUNE 2020

It was reported that Kalulushi Municipal Council was owed a total sum of K29, 497,720.89 as at 30th June 2020 by companies, individuals and Government Institutions in terms of Rates, Rentals and other Fees and Charges as shown below:

RATES AREA AMOUNT OWING (K)

MINING 16,361,500.60 INDUSTRIAL/COMMERCIAL 9,258,060.11 RESINDETIAL 2,834,186.20 SUB TOTAL 28,453,746.91

OTHERS DETAILS AMOUNT OWING(K) RENTALS 516,765.00 BILL – BOARDS 492,808.98 TIMBER LEVY 34,400.00 SUB TOTAL 1, 043,973.98 GRAND TOTAL K29,497,720.89

During the deliberations ,the Committee had expressed concerns over the status of the accounts and had urged Management to improve in the area of revenue collection.

Thereafter, Management was tasked with a duty of constituting a Task Force to ascertain the number of existing bill boards as well as determining the owners. After which upon identification the owing

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companies should be made to settle their owing bills; in turn write off the debts for the non existing bill boards and owners. On proposal by Councillor Percyley Chibuye, seconded by Councillor Benson Kabwe,

It was;

RESOLVED

i. That the debtors position as at 30th June 2020 be CONSIDERED. ii. That a task force be constituted comprising of officers from Valuation Section to verify the existence of bill boards. iii. That the owners of existing bill boards should be charged and made to clear their outstanding debts iv. That the bill boards with non existing owners be pulled down and written off.

KMC/FVCU/121/09/20 CREDITORS POSITION AS AT 30th JUNE 2020

It was reported that Kalulushi Municipal Council was owing Companies, Individuals and Statutory Creditors funds amounting to K36, 100,778.32 as at 30th June 2020. The table below shows the breakdown of the Creditors:

STATUTORY CREDITORS DETAILS AMOUNT(K) ZRA 21,833,637.04 NAPSA 6,345,207.56 LASF 4,597,762.66 Union Dues 142, 312.47 NHIMA 29, 610.86 SUB TOTAL 32,776,607.26

STAFF CREDITORS

DETAILS AMOUNT(K) LEAVE DAYS FOR 777,378.62 OFFICERS ON TRANSFER SETTLING IN ALLOWANCE 289,597.69 SUB TOTAL 1,066,976.31

OTHER CREDITORS

DETAILS AMOUNT(K) Kitwe Central Hospital 468,405.48 Mission Press 31,915.73 Nkana Water & sewerage 403,030.84 ECB Legal Practitioners 196,624.38

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ZISC 145,690.33 Staff Scheme Loans 634,313.40 Other suppliers of Goods & 172,986.19 Services Third Party Deductions 204,228.40 Sub total 2,257,194.75 GRAND TOTAL K36, 100,778.32

During the deliberations, it was brought to the attention of the Committee that Nkana Water and Sewerage Company had requested for a reduction on the amount owed, and Management thought the reduction (K4/m2) was reasonable and they are still maintaining the same amount.

Thereafter, on a proposal by Councillor Benson Kabwe, seconded by Councillor Percyley Chibuye,

It was;

RESOLVED

i. That the Creditors Position as at 30th June 2020 be CONSIDERED. ii. That Nkana Water and Sewerage Company be written to indicating that Kalulushi Municipal Council still maintains the K4/m2 charge.

KMC/FVCU/122/09/20 REVENUE FROM MARKETS AND BUS STATIONS

It was reported that during the period under review, Kalulushi Municipal Council had collected a total sum K181, 011.49 from Markets, Bus stations and Refuse Collection as tabulated below:

TYPE APRIL- MAY- JUNE- TOTAL- TARGET/ COLL OF ZMK ZMK ZMK ZMK FLEXED EFF % INCOME 6MONTHS Market 27,784.87 26,177.80 26,717.27 80,679.94 240,900.00 63 Fees Bus 12,882.80 11,962.75 12303.10 37,148.65 194,180.00 43 Station Fees Refuse 17,309.35 35,850.35 10023.20 63,182.90 211,500.00 62 Collection Total 57,977.02 73,990.90 49,043.57 181,011.49 646,580.00 59

During deliberations, the Committee had queried Management on why there had been under performance in the area of revenue collection. To which Management explained that the effects of COVID-19 had highly affected collection of revenue, however it had since put into place some interventions that could help improve

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efficiency such as reshuffling supervisors to prevent them from becoming too familiar with Revenue Collectors.

After further deliberations, on proposal by Councillor Percyley Chibuye, seconded by Councillor Benson Kabwe,

It was;

RESOLVED

i. That the report be NOTED

ii. That a Task force be constituted to assess the revenue collection efficiency in markets and bus stations.

KMC/FVCU/123/09/20 DISBURSEMENT OF 2020 WARD DEVELOPMENT FUND

It was reported that Kalulushi Municipal Council had disbursed funds amounting to K1, 690,021.50 as at 2020 to various Wards. Details are as tabulated below:

BALANCE B/F FROM ALLOCATED EXPENDITURE BALANCE S/N WARD NAME 2019 AMOUNT(k) TOTAL (ZMK) (ZMK) 1 Kafue 18,387.20 150,000.00 168,387.20 54,824.85 113,562.35 2 Lubuto 4,598.66 150,000.00 154,598.66 56,352.50 98,246.16 3 Dongwe 97,039.10 150,000.00 247,039.10 88,548.00 158,491.10 4 Kankoshi 101,382.00 150,000.00 251,382.00 60,718.50 190,663.50 5 Ngweshi 108,673.35 150,000.00 258,673.35 38,576.38 220,096.97 6 Chibuluma 112,769.00 150,000.00 262,769.00 212,485.00 50,284.00 7 Remmy Chisupa 156,870.45 150,000.00 306,870.45 72,145.57 234,724.88 8 Buseko 166,814.00 150,000.00 316,814.00 129,603.10 187,210.90 9 Kalanga 73,802.80 150,000.00 223,802.80 87,298.00 136,504.80 10 Kalengwa 107,154.00 150,000.00 257,154.00 27,312.61 229,841.39 11 Lulamba 89,238.07 150,000.00 239,238.07 103,941.85 135,296.22 12 Musakashi 131,373.00 150,000.00 281,373.00 31,115.00 250,258.00 13 Ichimpe 89,655.73 150,000.00 239,655.73 125,146.63 114,509.10 14 Luapula (4,263.95) 150,000.00 145,736.05 20,000.00 125,736.05 15 Kalungwishi 60,172.15 150,000.00 210,172.15 22,200.00 187,972.15 16 Twaiteka 122,860.10 150,000.00 272,860.10 103,640.20 169,219.90 17 Lukoshi 169,400.00 150,000.00 319,400.00 208,000.10 111,399.90 18 Chambishi 112,619.00 150,000.00 262,619.00 113,345.00 149,274.00 19 Chankalamo 164,307.00 150,000.00 314,307.00 18,494.00 295,813.00 20 Chati 165,001.08 150,000.00 315,001.08 34,258.00 280,743.08 21 Mwambashi 99,604.05 150,000.00 249,604.05 10,000.00 239,604.05 22 Chembe 63,062.00 150,000.00 213,062.00 61,096.21 151,965.79 23 Pool Fund 332,746.40 - 332,746.40 10,920.00 321,826.40 Total 2,543,265.19 3,300,000.00 5,843,265.19 1,690,021.50 4,153,243.69

GRAND TOTAL K1, 690,021.50

The Committee had appealed to Management to ensure that there was consistency in the frequency funds were disbursed to the all

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Wards; there were claims that some had been accessing Ward Fund regularly unlike others who were trailing behind in terms of accessing Ward Fund. Further, Management was also reminded to be notifying the Ward Councillors whenever funds had been deposited. Thereafter,

The report was NOTED.

KMC/FVCU/124/09/20 GRANTS RECEIVED FROM GRZ

It was reported that council received a total sum of K2, 608,8265 from GRZ as Grants during the period under review broken down as follows:

DATE DETAILS AMOUNT (K) 21.04.2020 Local Government Equalization 723,190.92 fund for Feb 2020 20.05.2020 Local Government Equalization 942,817.79 fund for March 2020 03.06.2020 Local Government Equalization 942,817.79 fund for April 2020 TOTAL 2,608,826.50

The report was NOTED.

KMC/FVCU/125/09/20 REVISION OF SAND LEVY

It was reported to the Committee that the charges for sand was Fifty Kwacha (K50.00) per truck load across the board; irrespective of the truck tonnage. This was discriminating to the trucks with a less tonnage and was favouring trucks with a high tonnage. To enhance uniformity Management was therefore recommending to the Committee to have the sand levy be revised as presented below:

DETAILS PROPOSED (K) Up to 3.5 Tonnes 10.00 Up to 14 Tonnes 40.00 Up to 20 Tonnes 50.00 Up to 30 Tonnes 70.00

After due deliberations on the matter, on a proposal by Councillor Benson Kabwe seconded by Councillor Percyley Chibuye,

It was;

RESOLVED

That the proposed fees for sand levy be APPROVED.

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KMC/FVCU/128/09/20 TRADING, PROFIT & LOSS ACCOUNT FOR THE SECOND QUARTER OF THE YEAR 2020

It was reported that the Kalulushi Municipal Council Canteen had made a profit of K19, 689.00 for the period under review. Details of the Kalulushi Municipal Council Canteen’s Profit & Loss Account for the second quarter of 2020 were as presented in Annexure (iii).

The report was NOTED.

KMC/FVCU/129/09/20 COST FOR THE PREPARATION OF THE SUPPLEMENTARY VALUATION ROLL

It was reported that the Kalulushi Municipal Council was in receipt of a quotation for the Supplementary Valuation Roll amounting to K850, 000; dated 27th of August 2020 from Government Valuation Department. The Supplementary Valuation Roll was to include the Plant and Machinery not captured in the previous Main Valuation Roll.

Members had expressed concerns that the results from the previous Valuation Roll were not as expected; they were unfavourable because there was no improvement in terms of the revenue base, as anticipated. Therefore, it was not fair to be spending a lot of resources on unprofitable activities.

Further, the Committee had complained that the charge for the Supplementary Valuation Roll (K850,000) to capture the Plant & Machinery and a few properties not included in the Main Valuation Roll was higher than what was paid (K750, 000) for to come up with the Main Valuation Roll which captured most of properties in the District

In response to the concerns by the Committee, Management had informed the Committee that they could not do without a Valuation Roll because that would attract audit queries since it was enshrined in the statutes that all Local Authorities should have Valuation Rolls. Management had also informed the Committee that the Government Valuation Department would be engaged to discuss on considering a reduction in the charge for coming up with a Supplementary Valuation Roll because the amount charged was even more than what was provided for in the budget (K250, 000).

The Committee had then suggested if Management could constitute a Task Force to go on the ground and conduct a survey of Plant and Machinery in the District as well as properties that were not captured in the Main Valuation Roll so as to have a rough estimation of what Kalulushi Municipal Council would expect once the Supplementary Valuation Roll was conducted. The results from the survey should then be submitted to the Finance Department to

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be used as a basis for drawing explicit Terms of Reference to be included in the Memorandum of Understanding. The Committee had also suggested to Management that the payment of Tribunal Charges should be conditional upon meeting the expectations of Council.

Further, members had requested for the Planning Department to provide the Finance Department (Valuation Section) with site plans to act as a bench mark when collecting data on existing companies and the properties that were not captured.

The Committee had also proposed to Management if it could factor in commission to be paid to MTN and Airtel in the 2021 budget so that residents could pay rates through the use of the facilities for the above mentioned service providers.

Thereafter, on proposal by Councillor Percyley Chibuye seconded by Councillor Benson Kabwe,

It was:-

RESOLVED

i. That the preparation of the Supplementary Valuation Roll be considered; Provided that:

 The Planning Department should provide the Finance Department (Valuation Section) with site plans to act as a bench mark when collecting data on existing companies and the properties that were not captured.

 A Task force was constituted to go on the ground and collect data on existing Companies, Plant and Machinery and properties that were not captured so as to have a rough estimation of what Kalulushi Municipal Council would expect once the Supplementary Valuation Roll was prepared. The results from the survey should then be submitted to the Finance Department to be used as a basis for drawing the Terms of Reference; (terms of reference should be explicit).

 The Memorandum of Understanding should state explicitly that payment of Tribunal Charges should be upon meeting the expectations of the Council.

KMC/FVCU/130/09/20 APPLICATION FOR REMISSION OF PROPERTY RATES

It was reported that the Council was in receipt of an application for remission of property rates from a Mr. Facewell Maliseni of 112

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Kombe Avenue. The applicant had employed the provisions contained in the Rating Act No. 21/2018 under Section 22(1) (2) (5) which states that:

1) Occupier may apply to the Rating authority for the remission of the whole or part of the rates payable by the occupier on a ratable property and that occupier shall state the reasons for which the remission is sought. 2) A remission of rates shall be applied on annual basis. 5) A rating authority has discretion to grant a remission of rates where reasons advised under sub section (1) are compelling. The grounds of application for exemption were that the applicant was a male senior citizen aged 75 and surviving on pension fund amounting to Two Hundred Kwacha k200.00 per month. Therefore, he was unable to pay for the property rates due to insufficient funds.

On a proposal by Councillor Benson Kabwe seconded by Councillor Percyley Chibuye,

It was;

RESOLVED

That the application for exemption from paying property rates from a Mr. Facewell Maliseni of 112 Kombe Avenue be CONSIDERED.

KMC/FVCU/130/09/20 PERFORMANCE OF 50% PAYMENT PROMOTION

It was reported that the 50% promotion which commenced on 20th May 2020, pursuant to Minute Number FVCU94/03/20; to write – off 50% of outstanding balances on residential rates as at 31st December, 2019 had ended on 20th August, 2020.

The Committee was informed that the collection efficiency was below 10% against the projected 70% as per the attached schedule in Annexure (iv) which shows the details of debt write-off of a 50% payment promotion for residential rates performance under review.

During the discussions, the Committee had advocated for the introduction of an incentive to rate payers who are up to date in terms of rates and pay their annual rates early as a way of encouraging them to be paying the rates on time and in full. The proposal of the discount percentage was 30% which they said could start this year. Then by the end of the year a review could be conducted to ascertain its sustainability.

Management was also informed that there was a need to carry out an investigation of households in order to solve the issue of duplicate bills (two bills being delivered at one property) so that duplicate accounts could be identified and in turn closed. 149

Further, the Committee had advised Management to finalise the issue of using the services of MTN and Airtel for payment of rates. On proposal by Councillor Percyley Chibuye, Seconded by Councillor Benson Kabwe,

It was;

RESOLVED

i. That a 30% discount be granted to residential rate payers who are up to date and pay their annual rates early.

ii. That 50% promotion on outstanding residential property rates be extended to December 2020.

KMC/FVCU/131/09/20 APPLICATION TO LEASE COUNCIL COMMERCIAL VENTURES.

It was reported that Kalulushi Municipal Council was in receipt of nine (9) applications from applicants who had expressed interest in leasing Commercial Ventures. The said applicants had been invited to appear before the Committee to be interviewed so that the best candidate could be picked.

The requirements for one to be successful were:  National registration card,  utility bill and  bank statements for the past three months  Not owing Kalulushi Municipal Council any rentals. The under listed applicants were interviewed. S/N NAME CATEGORY 1. Zambia Army (Commando Swimming Pool Unit- Ndola) 2. Nathan Chali Swimming Pool/Temweni 3. Edward Kabaso Lulamba Bar Mutashimpika 4. Anthony Chishingwa Temweni Bar 5. Thom London Chipuka Temweni Bar 6. Zulawu Local Branch Temweni Bar 7. Hilda Mpundu Lulamba Bar

During the deliberations after having conducted the interviews, the Committee had suggested to Management that :  there was need to reduce the rentals considering the state the Ventures were ins  furniture was not to be leased  Standard was to set over the extent of undertaking renovations/ rehabilitations on the Venture (a limit as to how much a Lessee could spend on renovations/beautifying the Venture)

150

On the other hand it was also suggested that Kalulushi Municipal Council could pay for the renovations of the swimming pool and thereafter adjust the proposed rentals upwards. On proposal by councilor Benson Kabwe, seconded by councilor Percyley Chibuye, it was;

RESOLVED i. That the application by Zambia Army to become a lessee for the Kalulushi Municipal Council Swimming Pool be CONSIDERED.

ii. That Temweni and Lulamba bars should be re-advertised; the advertisement should indicate monthly rentals and be restricted to companies ONLY.

iii. If no lessee comes forward, then the applications for Comfort Zone and Hilda Mpundu could be CONSIDERED; respectively.

iv. That the monthly rentals for the Commercial Ventures should be revised to:  Swimming Pool K5000.00 (@current state)  Temweni Bar K3000.00  Lulamba Bar K2000.00

There being no any other business to discuss, the meeting was declared closed at 14:03 hours after a prayer by Councillor Benson Kabwe. ------

READ AND CONFIRMED: CHAIRPERSON......

DATE......

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Annexure i

CONSOLIDATED RECEIPTS AND PAYMENTS FOR APRIL-JUNE 2020

FINANCIAL REPORT

OPENING BALANCE ACCOUNT NAMES @ 01.04.2020

DISTRICT FUND 3,229,675.73

CDF 527,799.69

3,757,475.42

RECEIPTS AND PAYMENTS FOR THE MONTH OF JANUARY 2020

6 MONTH 2020 Budgeted CUMMULATIVE YEAR ACTUAL VS FLEXED 1 REVENUE FLEXED JAN-MARCH 2020 APRIL-JUNE 2020 BALANCE Amount TODATE BUDGET % BUDGET

151 Local taxes/rates

151101 Residential 6,200,981.00 3,100,490.50 388,764.40 544,759.51 933,523.91 30.11 2,166,966.59

151102 Industrial/Commercial 9,540,627.76 4,770,313.88 904,669.99 1,107,428.74 2,012,098.73 42.18 2,758,215.15

151103 Mining/Plant 35,203,047.60 17,601,523.80 9,621,445.00 7,107,378.00 16,728,823.00 95.04 872,700.80

SUB TOTAL 50,944,656.36 25,472,328.18 10,914,879.39 8,759,566.25 19,674,445.64 77.24 5,797,882.54

1512 Local taxes - - - - -

151201 Personal levy 210,000.00 105,000.00 24,960.65 103,341.61 128,302.26 122.19 (23,302.26)

SUB TOTAL 210,000.00 105,000.00 24,960.65 103,341.61 128,302.26 122.19 (23,302.26)

152 Fees and Charges ------

152001 Consent fees 0 ------

152002 Survey fees 455,000.00 227,500.00 5,000.00 - 5,000.00 2.20 222,500.00

152003 Building inspection fees 48,000.00 24,000.00 13,773.29 19,395.03 33,168.32 138.20 (9,168.32)

152

152004 Plan scrutiny fee 337,500.00 168,750.00 82,179.47 46,902.15 129,081.62 76.49 39,668.39

152005 Change of premise use 170,000.00 85,000.00 10,653.18 31,892.50 42,545.68 50.05 42,454.32

152006 Container/Ntemba fee 410,400.00 205,200.00 38,462.95 53,568.52 92,031.47 44.85 113,168.53 Rentals/lease of Council’s 152007 properties 75,240.00 37,620.00 16,519.25 4,251.25 20,770.50 55.21 16,849.50

152008 Application forms fees 125,500.00 62,750.00 22,209.15 20,718.05 42,927.20 68.41 19,822.80

152009 Rentals from houses ------

152010 Sketch Plans ------

152011 Search fees 10,000.00 5,000.00 175.50 205.12 380.62 7.61 4,619.38

152012 Notice board and advert fees - - - 19.00 19.00 - (19.00)

152013 Market fees 481,800.00 240,900.00 71,804.60 80,157.32 151,961.92 63.08 88,938.08

152014 Parking fees 1,800.00 900.00 - - - - 900.00

152016 Bus station fees 388,360.00 194,180.00 45,373.95 37,148.65 82,522.60 42.50 111,657.40

152017 Affidavit & Other legal fees 8,000.00 4,000.00 210.00 - 210.00 5.25 3,790.00

152019 Registration of Suppliers ------

152020 Hire of halls 6,000.00 3,000.00 3,525.00 - 3,525.00 117.50 (525.00)

152030 Course fees 75,000.00 37,500.00 - - - - 37,500.00

152032 Vacuum Tanker Service ------

152033 Refuse disposal 423,000.00 211,500.00 68,426.57 63,183.30 131,609.87 62.23 79,890.13

152038 Library membership fees 4,620.00 2,310.00 882.00 180.00 1,062.00 45.97 1,248.00

152045 Notice of marriage fees 76,000.00 38,000.00 5,899.80 8,532.50 14,432.30 37.98 23,567.70

152046 Abattoir/meat inspection fees - - - 368.00 368.00 - (368.00) Registration of clubs and 152047 societies ------

152049 Vendor levies ------

152050 Farm Produce Levy 30,000.00 15,000.00 - - - - 15,000.00

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152053 Communication mast levy 144,000.00 72,000.00 - 18,000.00 18,000.00 25.00 54,000.00

152057 Land Record ------

152060 Hire of Tents 57,600.00 28,800.00 3,660.00 - 3,660.00 12.71 25,140.00

152061 Billboards and banners 65,769.60 32,884.80 33,177.20 - 33,177.20 100.89 (292.40)

152062 Lease of council transport 94,200.00 47,100.00 600.00 50.00 650.00 1.38 46,450.00

152064 Penalties 69,500.00 34,750.00 3,446.25 6,615.20 10,061.45 28.95 24,688.55

152065 Site Rent ------

152067 Medical fees 15,000.00 7,500.00 112.50 25.30 137.80 1.84 7,362.20

Change of ownership of plot 152069 18,600.00 9,300.00 4,805.09 427.60 5,232.69 56.27 4,067.31

152099 Other fees and charges 168,280.00 84,140.00 38,278.57 16,624.70 54,903.27 65.25 29,236.73

SUB TOTAL 3,759,169.60 1,879,584.80 469,174.32 408,244.19 877,418.51 46.68 1,002,166.29

153 Licenses ------

153001 Liquor licence 42,000.00 21,000.00 2,472.55 1,265.25 3,737.80 17.80 17,262.20

153002 Firearm and ammunition licence 15,000.00 7,500.00 9,312.95 6,263.00 15,575.95 207.68 (8,075.95)

153003 Dog licence 3,000.00 1,500.00 - - - - 1,500.00

153052 Manufacturers License 12,500.00 6,250.00 13,410.00 - 13,410.00 214.56 (7,160.00)

153053 Retail License 231,000.00 115,500.00 36,364.80 51,478.25 87,843.05 76.05 27,656.95

153054 Wholesale License 5,000.00 2,500.00 - - - - 2,500.00

153055 Occupancy Licence 275,000.00 137,500.00 27,450.50 18,945.00 46,395.50 33.74 91,104.50

153060 Petroleum License 176,200.00 88,100.00 24,000.00 - 24,000.00 27.24 64,100.00

153061 Restaurant License ------

153099 Other licences 10,800.00 5,400.00 28,660.00 989.25 29,649.25 549.06 (24,249.25)

SUB TOTAL 770,500.00 385,250.00 141,670.80 78,940.75 220,611.55 57.26 164,638.45

154 Levies ------

154

154001 Livestock Levy ------154002 Bird Levy ------154003 Fish Levy ------

154004 Pole levy 26,719.00 13,359.50 - - - - 13,359.50

154005 Charcoal levy 7,300.00 3,650.00 - - - - 3,650.00

154006 Sand levy 10,000.00 5,000.00 977.30 1,692.05 2,669.35 53.39 2,330.65

154051 Opaque Beer Levy ------Miscellaneous levies (timber 154099 levy) 155,100.00 77,550.00 2,197.50 7,635.45 9,832.95 12.68 67,717.05

SUB TOTAL 199,119.00 99,559.50 3,174.80 9,327.50 12,502.30 12.56 87,057.20

155 Permits ------

155001 Health permits 392,000.00 196,000.00 24,495.55 10,592.50 35,088.05 17.90 160,911.95

155002 Permit for opaque beer ------

155003 Herbalist permit ------

155004 Transportation of milk products ------Transportation of meat 155005 products ------

155006 Transportation of opaque 10,400.00 5,200.00 - - - - 5,200.00

155007 Nursery , pre school permits ------

155008 Burial permits and grave sites 30,000.00 15,000.00 15,611.30 18,894.94 34,506.24 230.04 (19,506.24)

155009 Fire certificate 738,500.00 369,250.00 42,390.00 11,469.39 53,859.39 14.59 315,390.61 Extension of business hours 155010 permits 35,640.00 17,820.00 - - - - 17,820.00 Public permit(social gatherings, 155011 etc.) ------

155099 other permits ------

SUB TOTAL 1,206,540.00 603,270.00 82,496.85 40,976.83 123,473.68 20.47 479,796.32

156 Charges ------

155

Service Charges -Residential 156001 Plots - - - - - Service Charges -Industrial 156002 Plots - - - - -

156003 Premium Plot Residential 740,000.00 370,000.00 232,588.75 283,277.42 515,866.17 139.42 (145,866.17)

156004 Premium Plot – Commercial 2,685,000.00 1,342,500.00 285,157.35 184,613.90 469,771.25 34.99 872,728.75

156099 Other charges 846,750.00 423,375.00 17,628.49 10,399.00 28,027.49 6.62 395,347.51

SUB TOTAL 4,271,750.00 2,135,875.00 535,374.59 478,290.32 1,013,664.91 47.46 1,122,210.09

157 Other Incomes ------

157001 Interest on investments ------

157002 Profit from Council Ventures ------

157003 Donations 28,598.00 14,299.00 - - - - 14,299.00

157099 Other income 50,000.00 25,000.00 24,819.01 25,606.72 50,425.73 201.70 (25,425.73)

SUB TOTAL 78,598.00 39,299.00 24,819.01 25,606.72 50,425.73 128.31 (11,126.73) TOTAL LOCALLY GENERATED FUNDS 61,440,332.96 30,720,166.48 12,196,550.41 9,904,294.17 22,100,844.57 71.94 8,619,321.91

158 National Support (Grants) ------

158001 Grant in lieu of Rates ------

158002 Restructuring Grant ------

158003 Recurrent Grant ------

158004 Capital Grant ------

158099 Other Grants -Equalization fund 11,196,687.12 5,598,343.56 1,885,635.58 2,608,826.50 4,494,462.08 80.28 1,103,881.48

SUB TOTAL 11,196,687.12 5,598,343.56 1,885,635.58 2,608,826.50 4,494,462.08 80.28 1,103,881.48

159 Local Development Fund ------Constituency Development 159001 Fund (CDF) 1,600,000.00 800,000.00 - - - - 800,000.00

SUB TOTAL 1,600,000.00 800,000.00 - - - - 800,000.00

TOTAL NATIONAL SUPPORT 12,796,687.12 6,398,343.56 1,885,635.58 2,608,826.50 4,494,462.08 70.24 1,903,881.48

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TOTAL REVENUE 74,237,020.08 37,118,510.04 14,082,185.99 12,513,120.67 26,595,306.65 71.65 10,523,203.39

2 EXPENSES ------

21 Personal Emoluments ------

211 Salaries ------

211320 Salaries Div. I 6,943,945.71 3,471,972.86 1,432,836.19 1,407,116.11 2,839,952.30 81.80 632,020.56

211330 Salaries Div II 6,583,120.32 3,291,560.16 2,128,710.89 2,682,579.15 4,811,290.04 146.17 (1,519,729.88)

211340 Salaries Div III 7,048,837.36 3,524,418.68 1,811,566.14 990,304.47 2,801,870.61 79.50 722,548.07

211350 Salaries Contractual 5,270,280.00 2,635,140.00 1,443,029.13 1,008,208.87 2,451,238.00 93.02 183,902.00

ITEM TOTAL 25,846,183.39 12,923,091.70 6,816,142.35 6,088,208.60 12,904,350.95 99.85 18,740.75

212 Wages ------

212010 Wages - Division IV 5,574,969.66 2,787,484.83 690,962.72 1,515,368.59 2,206,331.31 79.15 581,153.52

ITEM TOTAL 5,574,969.66 2,787,484.83 690,962.72 1,515,368.59 2,206,331.31 79.15 581,153.52

213 Allowances - - - - -

2132 Fixed Allowances ------

213202 Cash in lieu of Leave Div i ------

213203 Cash in lieu of Leave Div ii ------

213205 Cash in lieu of Leave Div iii ------

213206 Cash in lieu of Leave Div iv ------

213247 Long Service Bonus ------Travelling on 213249 Leave/holiday/commutation 316,000.00 158,000.00 45,112.92 69,490.49 114,603.41 72.53 43,396.59

213299 Other Allowances - - 38,787.59 7,842.06 46,629.65 - (46,629.65)

ITEM TOTAL 316,000.00 158,000.00 83,900.51 77,332.55 161,233.06 102.05 (3,233.06)

2142 Statutory Contribution ------

214210 NAPSA 1,430,336.03 715,168.02 198,912.16 396,888.54 595,800.70 83.31 119,367.32

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Local Authorities Superanuation 214225 fund 395,881.46 197,940.73 64,516.39 132,407.76 196,924.15 99.49 1,016.58

ITEM TOTAL 1,826,217.49 913,108.75 263,428.55 529,296.30 792,724.85 86.82 120,383.90 Contributions for Trade 2143 unions ------Zambia Congress of Trade 214310 Unions ------

Zambia United Local Authorities 214320 Workers Union ------

214399 Others -Madison Grz insurance 102,480.84 51,240.42 65,203.95 16,659.00 81,862.95 159.76 (30,622.53)

ITEM TOTAL 102,480.84 51,240.42 65,203.95 16,659.00 81,862.95 159.76 (30,622.53)

2145 Restructuring Costs ------

214503 Local Authorities Restructuring ------

ITEM TOTAL ------

22 Use of goods and services ------

221 Office Costs ------

221010 Office Material 589,194.75 294,597.38 55,570.00 107,332.00 162,902.00 55.30 131,695.38

Telephone, Fax, Telex, Radio 221020 (Charges and Maintenance) ------

221030 Internet charges 106,100.00 53,050.00 1,200.00 51,706.34 52,906.34 99.73 143.66

221040 Postal Charges 6,500.00 3,250.00 - 300.00 300.00 9.23 2,950.00

221050 Computers & Peripherals Cost 205,080.00 102,540.00 1,840.00 24,645.00 26,485.00 25.83 76,055.00 Maintenance of Office 221060 Equipment 15,400.00 7,700.00 - - - - 7,700.00

221080 Data Processing Services 92,000.00 46,000.00 - 9,600.00 9,600.00 20.87 36,400.00 Books, Magazines & 221090 Newspapers 306,840.00 153,420.00 28,260.00 62,390.85 90,650.85 59.09 62,769.15

221095 Insurance 40,000.00 20,000.00 - - - - 20,000.00

ITEM TOTAL 1,361,114.75 680,557.38 86,870.00 255,974.19 342,844.19 50.38 337,713.19 Building, Repair and 222 Maintenance Costs ------

158

222010 Rentals for Buildings 78,000.00 39,000.00 26,000.00 19,500.00 45,500.00 116.67 (6,500.00)

222020 Water and Sanitation Charges 126,000.00 63,000.00 - - - - 63,000.00

222030 Electricity Charges 219,600.00 109,800.00 63,647.00 46,000.00 109,647.00 99.86 153.00 Building Maintenance (Maintenance, Consumables, 222040 Cleaning) 469,498.00 234,749.00 210,223.60 234,074.00 444,297.60 189.26 (209,548.60) Office Furniture and Fittings 222050 (Maintenance) ------

222060 Insurance for Buildings 25,000.00 12,500.00 9,247.37 - 9,247.37 73.98 3,252.63 223090 Parking Fees ------

ITEM TOTAL 918,098.00 459,049.00 309,117.97 299,574.00 608,691.97 132.60 (149,642.97) Plant, Machinery, Vehicle Running and maintenance 223 Costs ------

223010 Petrol ,Oil and Lubricants 1,448,412.00 724,206.00 417,131.14 460,204.05 877,335.19 121.14 (153,129.19)

223020 Servicing (Other consumables) 225,000.00 112,500.00 133,399.06 360,213.29 493,612.35 438.77 (381,112.35)

223030 Spare parts 315,400.00 157,700.00 43,653.00 33,328.81 76,981.81 48.82 80,718.19

223040 Tyres 321,000.00 160,500.00 12,500.00 44,025.19 56,525.19 35.22 103,974.81

223050 Repairs ------

223060 Insurance 455,000.00 227,500.00 50,094.00 50,000.00 100,094.00 44.00 127,406.00

223070 Licenses and Taxes 80,000.00 40,000.00 - 21,652.00 21,652.00 54.13 18,348.00

223080 Toll fees 10,240.00 5,120.00 400.00 40.00 440.00 8.59 4,680.00

223099 Other costs 69,000.00 34,500.00 390.00 900.00 1,290.00 3.74 33,210.00

ITEM TOTAL 2,924,052.00 1,462,026.00 657,567.20 970,363.34 1,627,930.54 111.35 (165,904.54) Other Administrative 224 Operating Costs ------

224030 Meal Allowance 7,147.50 3,573.75 1,900.00 1,200.00 3,100.00 86.74 473.75 Boards Councils and 224060 Committees Allowances 1,039,430.00 519,715.00 137,000.00 198,000.00 335,000.00 64.46 184,715.00

224099 Other Costs 562,860.00 281,430.00 121,189.91 122,612.80 243,802.71 86.63 37,627.29

159

ITEM TOTAL 1,609,437.50 804,718.75 260,089.91 321,812.80 581,902.71 72.31 222,816.04

225 Requisites ------

225001 Hand Tools and Equipment 168,584.80 84,292.40 7,920.00 23,643.00 31,563.00 37.44 52,729.40 Protective Wear, Clothing and 225005 Uniforms 730,445.48 365,222.74 105,589.50 160,161.00 265,750.50 72.76 99,472.24

225010 Drugs, Vaccines ------

225014 First Aid kit 1,000.00 500.00 - - - - 500.00

225021 Street light equipment ------

225022 Trafic lights equipment ------

225025 Road maitenance materials 117,750.00 58,875.00 96,871.59 42,974.35 139,845.94 237.53 (80,970.94)

225029 Insectcides 216.00 108.00 - - - - 108.00

225038 Survey and mapping - - 5,170.80 - 5,170.80 - (5,170.80)

225040 School requisits 132,511.00 66,255.50 - - - - 66,255.50 Water treatment chemicals,Boreholes,pumps 225048 and other water reticulation ------Boreholes,pumps and Water 225049 reticulation materials 585,000.00 292,500.00 89,816.92 120,169.45 209,986.37 71.79 82,513.63 Identification and licencing 225050 material ------

225099 Other purchases 319,253.00 159,626.50 3,550.00 6,299.95 9,849.95 6.17 149,776.55

ITEM TOTAL 2,054,760.28 1,027,380.14 308,918.81 353,247.75 662,166.56 64.45 365,213.58

226 Services ------Consultancy, Studies, Fees, Technical Assistance Short 226001 Term 536,000.00 268,000.00 - 6,114.88 6,114.88 2.28 261,885.12

226003 Audit fees 120,316.00 60,158.00 24,802.19 4,477.77 29,279.96 48.67 30,878.04

226005 Printing 69,200.00 34,600.00 - - - - 34,600.00

226008 Advertisement and Publicity 103,960.00 51,980.00 - 5,518.80 5,518.80 10.62 46,461.20 Technical Equipment and repair 226010 & Maintenance ------

160

Official Entertainment 226018 25,000.00 12,500.00 - - - - 12,500.00 Public Functions and 226020 Ceremonies 273,965.00 136,982.50 45,141.60 - 45,141.60 32.95 91,840.90

226023 Show and Exihibits 50,930.00 25,465.00 - - - - 25,465.00 Boards, Councils and 226033 Committees expenses 86,200.00 43,100.00 201,416.00 67,885.00 269,301.00 624.83 (226,201.00)

Hire of Motor Vehicles (for 226035 creation roads & other services) ------

226037 HIV & AIDS Activities ------Relief, Repatriation and Burial of 226043 Destitutes 154,908.00 77,454.00 3,398.00 3,600.00 6,998.00 9.04 70,456.00 Staff recreation(Sports 226053 Activities) 418,560.00 209,280.00 - - - - 209,280.00

226054 Land Demarcation and Survey 257,400.00 128,700.00 200.00 20,000.00 20,200.00 15.70 108,500.00

226056 Bush clearing and grass cutting 525,000.00 262,500.00 96,009.37 28,000.00 124,009.37 47.24 138,490.63 Development and Maintenance 226057 of Cemeteries ------Research (Produce socio- 226058 economic Surveys) ------

226059 Valuation of properties 250,000.00 125,000.00 - - - - 125,000.00 Labour Day Expenses and 226060 Awards 43,980.00 21,990.00 - 72,295.00 72,295.00 328.76 (50,305.00)

226061 Provision of Fire Services 50,450.00 25,225.00 - - - - 25,225.00 Creation and maintenance of 226067 parks 170,900.00 85,450.00 500.40 17,735.00 18,235.40 21.34 67,214.60 Cycle Road 226070 Maintenance/Drainages/creation 400,000.00 200,000.00 33,760.75 115,019.89 148,780.64 74.39 51,219.36

226071 Waste and Refuse Collection 822,456.00 411,228.00 329,184.80 422,058.12 751,242.92 182.68 (340,014.92)

226072 Creation of Dump Sites 70,000.00 35,000.00 - - - - 35,000.00

226073 Medical Fees/Charges - - 45,571.02 7,142.00 52,713.02 - (52,713.02)

Establishment and Maintenance 226074 of Street Lights and Traffic lights 450,000.00 225,000.00 31,383.82 42,790.00 74,173.82 32.97 150,826.18 In & Outdoor Spraying & 226077 Disinfection 55,650.00 27,825.00 7,600.00 - 7,600.00 27.31 20,225.00 Conferences, Seminars and 226078 Workshops 198,630.00 99,315.00 - - - - 99,315.00 Public Libraries and Community 226079 Centres ------161

226081 Servicing of plots 60,000.00 30,000.00 - - - - 30,000.00

226083 Bank Charges 81,600.00 40,800.00 22,299.20 27,837.59 50,136.79 122.88 (9,336.79)

226089 Market Facilities ------

226092 Bridges and Culvets 200,000.00 100,000.00 - - - - 100,000.00

226099 Other Services(cdf and Wdf) 6,712,653.40 3,356,326.70 1,068,671.29 1,230,050.40 2,298,721.69 68.49 1,057,605.01

SUB TOTAL 12,187,758.40 6,093,879.20 1,909,938.44 2,070,524.45 3,980,462.89 65.32 2,113,416.31

227 Travel expenses ------Travel Expenses Within 2271 Zambia ------

227110 Road, Rail and Air Fares 28,280.00 14,140.00 11,000.00 1,200.00 12,200.00 86.28 1,940.00

227120 Accommodation Charges - - 1,545.00 - 1,545.00 - (1,545.00)

227130 Allowances 649,100.00 324,550.00 121,800.13 121,977.20 243,777.33 75.11 80,772.67

227150 Petrol, Oil and Lubricant 208,323.64 104,161.82 32,319.20 4,528.85 36,848.05 35.38 67,313.77 Travel Expenses Outside 2272 Zambia ------

227210 Road, Rail and Air Fares 30,000.00 15,000.00 - - - - 15,000.00

227230 Allowances 76,440.00 38,220.00 - - - - 38,220.00

227260 Airport Charges ------

227270 Visas 6,000.00 3,000.00 - - - - 3,000.00

ITEM TOTAL 998,143.64 499,071.82 166,664.33 127,706.05 294,370.38 58.98 204,701.44

228 Training ------Short Term Training & Staff Development Within Zambia 2281 (more than 6 Months) ------

228110 Training Allowances 255,800.00 127,900.00 26,386.04 - 26,386.04 20.63 101,513.96

228120 Training and Education Charges 95,850.00 47,925.00 45,425.00 - 45,425.00 94.78 2,500.00 Workshops, seminars and 228130 conferences 187,700.00 93,850.00 12,000.00 10,300.00 22,300.00 23.76 71,550.00

228140 Road, Rail and Air Fares 37,355.00 18,677.50 - - - - 18,677.50

162

228150 Other Expenses 75,470.00 37,735.00 - - - - 37,735.00

Short Term Training & Staff Development Outside Zambia 2282 (Less than 6 Months) ------

228210 Training Allowances ------

228220 Training and Education Charges 4,000.00 2,000.00 - - - - 2,000.00 Workshops, seminars and 228230 conferences ------

228250 Other Expenses 1,500.00 750.00 - - - - 750.00 Long Term Training & Staff Development Within Zambia 2283 (more than 1 year) ------

228310 Training Allowances 27,500.00 13,750.00 25,800.00 - 25,800.00 187.64 (12,050.00)

228320 Training and Education Charges 182,500.00 91,250.00 46,775.00 - 46,775.00 51.26 44,475.00

228350 Road, Rail and Air Fares 16,000.00 8,000.00 - - - - 8,000.00 Registration and Subscriptions (Professional 2285 Bodies) ------Local Government Association 228510 of Zambia 45,000.00 22,500.00 12,500.00 25,300.00 37,800.00 168.00 (15,300.00)

228520 Subscriptions (Others) ------

228540 Reistration (Others) ------

ITEM TOTAL 928,675.00 464,337.50 168,886.04 35,600.00 204,486.04 44.04 259,851.46

2286 Medical Costs ------

228610 Medical Charges within Zambia 170,801.40 85,400.70 125,783.30 63,915.60 189,698.90 222.13 (104,298.20) Medical Charges Outside 228620 Zambia ------

ITEM TOTAL 170,801.40 85,400.70 125,783.30 63,915.60 189,698.90 222.13 (104,298.20)

229 Legal Costs ------Compensation and Awards 229010 Debit 190,100.00 95,050.00 151,485.00 177,881.00 329,366.00 346.52 (234,316.00)

229050 Legal fees 399,500.00 199,750.00 100,725.00 495,541.46 596,266.46 298.51 (396,516.46)

163

ITEM TOTAL 589,600.00 294,800.00 252,210.00 673,422.46 925,632.46 313.99 (630,832.46)

Financial Charges ------

interest on Domestic debt ------

241030 Interest on Loans ------

ITEM TOTAL ------

26 GRANTS ------Grants to non-governmental organisations ------Grants to clubs and 262015 associations ------

ITEM TOTAL ------

26 OTHER GRANTS ------

265010 Other Grants 100,000.00 50,000.00 - 5,000.00 5,000.00 10.00 45,000.00

ITEM TOTAL 100,000.00 50,000.00 - 5,000.00 5,000.00 10.00 45,000.00

3 ASSETS ------

3111 Buildings and Structures ------

311101 Residential buildings ------

311102 Office Buildings 5,000.00 2,500.00 - 18,400.00 18,400.00 736.00 (15,900.00)

311103 Fixtures and fittings 5,500.00 2,750.00 44,527.00 - 44,527.00 1,619.16 (41,777.00)

311104 schools ------

311108 Industrial Buildings 3,070,000.00 1,535,000.00 - 284,467.24 284,467.24 18.53 1,250,532.76

ITEM TOTAL 3,080,500.00 1,540,250.00 44,527.00 302,867.24 347,394.24 22.55 1,192,855.76 Plant,Machinery and 3112 Equipment ------

311203 Air Conditioning Equipments ------Electrical and electronic 311205 equipment 124,605.00 62,302.50 - - - - 62,302.50 Labotory and scientific 311207 equipment ------

164

311209 Loose tools 11,750.00 5,875.00 - - - - 5,875.00

311211 Camping equipments - - - - - #DIV/0! -

311213 Industrial equipments - - - - - #DIV/0! - Other machinery and 311299 equipment 272,600.00 136,300.00 150,000.00 - 150,000.00 110.05 (13,700.00)

ITEM TOTAL 408,955.00 204,477.50 150,000.00 - 150,000.00 73.36 54,477.50

3113 Office Equipment ------Computers, Peripherals, 311301 Equipment 510,520.00 255,260.00 69,275.00 12,000.00 81,275.00 31.84 173,985.00

311302 Communication Equipment ------

311303 Telephone, Fax, Telex, Radio 2,000.00 1,000.00 - - - - 1,000.00

Refrigerator, TV, VCR, 311304 Cameras, Air conditional 89,750.00 44,875.00 - - - - 44,875.00

311399 Other office & Equipment 77,500.00 38,750.00 - - - - 38,750.00

ITEM TOTAL 679,770.00 339,885.00 69,275.00 12,000.00 81,275.00 23.91 258,610.00

3115 Other Assets ------

311501 Office Furniture 589,750.00 294,875.00 - 3,750.00 3,750.00 1.27 291,125.00

311504 Hospital Furniture ------

ITEM TOTAL 589,750.00 294,875.00 - 3,750.00 3,750.00 1.27 291,125.00

3117 Vehicles and Motor Cycles ------

311701 Bicycles 6,000.00 3,000.00 - - - - 3,000.00

311702 Motor cycles (≥125cc) ------

311703 Motor cycles (≥125cc) 40,000.00 20,000.00 - - - - 20,000.00

311704 Motor vehicles (≤3500Kg) 1,650,000.00 825,000.00 - - - - 825,000.00 Motor vehicles (≥3500- 311705 16000Kg) 700,000.00 350,000.00 - - - - 350,000.00 Heavy duty vehicles 311706 (>16000Kg) 1,960,000.00 980,000.00 - - - - 980,000.00

ITEM TOTAL 4,356,000.00 2,178,000.00 - - - - 2,178,000.00

165

3118 SPECIALISED VEHICLES ------

311803 Graders 1,722,000.00 861,000.00 - - - - 861,000.00

311899 Other specialised vehicles 2,624,200.00 1,312,100.00 - - - - 1,312,100.00

ITEM TOTAL 4,346,200.00 2,173,100.00 - - - - 2,173,100.00

3122 Intangible Fixed Assets ------

311950 Computer Software 260,000.00 130,000.00 - - - - 130,000.00 Other Intangible 311999 Assets(copyrights) ------

ITEM TOTAL 260,000.00 130,000.00 - - - - 130,000.00

32 Financial Assets ------

320 Staff debtors ------

322010 Standing imprest(Petty Cash) ------

322020 Imprest ------

322070 Staff Advances ------

ITEM TOTAL ------

SUB TOTAL ------

4 LIABILITIES ------

41 Current Liabilities ------

411 Creditors ------

4111 Domestic creditors ------other creditors(suppliers of 411110 goods & services) 700,000.00 350,000.00 6,456.00 18,000.00 24,456.00 6.99 325,544.00

411140 Zambia Revenue Authority 500,000.00 250,000.00 - 346,650.86 346,650.86 138.66 (96,650.86) National Pension Scheme 411150 Authority 518,725.00 259,362.50 - - - - 259,362.50 Local Authorities Superanuation 411170 fund 480,000.00 240,000.00 - - - - 240,000.00 Zambia Congress of Trade 411171 Union ------

166

Zambia United Local Authority 411172 Workers Union ------Other deductions from third 411199 parties (FireZUS) ------Staff Creditors & Other 4115 Creditors ------

411520 Terminal Benefits 808,827.73 404,413.87 107,684.06 343,548.81 451,232.87 111.58 (46,819.01)

411530 Long Service Bonus ------

411540 Leave Travel Benefits ------

ITEM TOTAL 3,007,552.73 1,503,776.37 114,140.06 708,199.67 822,339.73 54.68 681,436.64

GRAND TOTAL 74,237,020.08 37,118,510.04 12,543,626.14 14,430,822.59 26,974,448.73 72.67 10,144,061.31

CLOSING BALANCES AS AT 3OTH JUNE 2020

DISTRICT FUND 1,416,174.37

CDF 423,599.12

1,839,773.49

OPENING BALANCES 3,757,475.42

ADD: RECEIPTS FOR 3 MONTH 12,513,120.67 TOTAL FUNDS AVAILABLE FUNDS AVAILABLE 16,270,596.08

LESS: PAYMENTS FOR THE MONTH 14,430,822.59

CLOSING BALANCES 1,839,773.49

167

Annexure (ii)

DEPARTMENTAL BUDGETORY PERFORMANCE FOR THE SECOND QUARTER OF THE YEAR 2020

RECEIPS

CUMULATI APPROVE ACTUALS THIS MONTH THIS PREVIOUS VE FLEXED D VARIANCE

PERIOD QUARTER YEAR 2020 2020 YEAR

CUMULAT DETAILS APRIL MAY JUNE TOTAL IVE TO DATE BUDGET BUDGET TO DATE

K K K K K K K K %

Human Resource And 12 Administration 33,393 29,195 22,861 85,449 61,814 147,263.41 2,061,000 4,122,000 1,913,736.59 7

Finance And 14 Accounting 5,801,734 4,274,961 1,412,787 11,489,482 12,724,980 24,214,461.72 31,695,085 63,390,170 7,480,623.28 76

15 City Planning 59,773 267,520 226,386 553,678 770,204 1,323,882.80 1,326,500 2,653,000 2,617.20 100

16 Engineering 20,900 26,500 17,700 65,100 112,623 177,723.00 518,350 1,036,700 340,627.00 34

Environmental And Public 17 Health 25,470 60,833 26,785 113,088 161,132 274,220.20 486,060 972,120 211,839.80 56

168

Housing And 18 Social Services 52,800 75,782 77,742 206,324 251,432 457,756.00 1,031,515 2,063,030 573,759.00 44

TOTALS 5,994,070 4,734,791 1,784,261 12,513,121 14,082,186 26,595,307 37,118,510 74,237,020 10,523,202.87 72

PAYMENTS

CUMULATI ACTUALS THIS MONTH THIS PREVIOUS VE FLEXED APPROVED VARIANCE

PERIOD QUARTER YEAR 2020 2020 YEAR

DETAILS APRIL MAY JUNE TOTAL CUMULATIVE TO DATE BUDGET BUDGET TO DATE

K K K K K K K K % Human Resource And 12 Administration 1,690,733 1,673,137 1,058,422 4,422,292.32 4,182,069.49 8,604,361.81 9,594,733 19,189,466 990,371 90

14 Finance And Accounts 538,886 531,466 399,338 1,469,689.90 1,830,102.16 3,299,792.06 4,317,311 8,634,622 1,017,519 76

15 City Planning 282,127 213,559 272,906 768,591.93 1,092,355.06 1,860,946.99 2,568,579 5,137,158 707,632 72

16 Engineering 2,062,953 1,873,972 1,603,389 5,540,314.07 3,291,431.87 8,831,745.94 14,744,831 29,489,661 5,913,085 60 Environmental And Public 17 Health 415,413 363,118.17 416,826 1,195,357.76 1,081,259.78 2,276,617.54 2,961,338 5,922,676 684,720 77

18 Housing And Social Services 445,238 310,436.29 278,922 1,034,596.61 1,066,407.78 2,101,004.39 2,931,719 5,863,437 830,714 72

TOTALS 5,435,350.7 4,965,688.56 4,029,803.32 14,430,842.59 12,543,626.14 26,974,469 37,118,510 74,237,020 10,144,041 73

169

Annexure (iii)

KALULUSHI MUNICIPAL COUNCIL

COMMERCIAL VENTURES FIRST QUARTER 2020 PROFIT AND LOSS

CANTEEN

DETAILS APRIL MAY JUNE TOTAL

ZMK ZMK ZMK ZMK

SALES REVENUE

CASH SALES 5,020.00 8,334.00 9,730.00 23,084.00

CREDIT SALES 15,789.00 19,742.00 12,249.00 47,780.00

BEVERAGES-BEER -

OTHER INCOME -

TOTAL SALES 20,809.00 28,076.00 21,979.00 70,864.00

OPENING STOCK 820.00 2,190.00 1,550.00 4,560.00

ADD PURCHASES -

FOOD STUFFS 13,175.00 13,155.00 21,014.00 47,344.00

BEVERAGES -

BEER -

LESS CLOSING STOCK (2,190.00) (1,550.00) (8,519.00) (12,259.00)

COST OF SALES 11,805.00 13,795.00 14,045.00 39,645.00

GROSS PROFIT 9,004.00 14,281.00 7,934.00 31,219.00

170

EXPENDITURE

WAGES(chef's salary) 2,575.00 2,575.00 2,575.00 7,725.00

ELECTRICITY 2,000.00 2,000.00

CANTEEN BILLBOARD 1,400.00 1,400.00

BANK CHARGES 135.00 170.00 100.00 405.00

TOTAL EXPENSES 4,110.00 4,745.00 2,675.00 11,530.00

NETPROFIT 4,894.00 9,536.00 5,259.00 19,689.00

171

KALULUSHI MUNICIPAL COUNCIL

DEPARTMENT OF FINANCE

REVENUE SECTION

DEBT WRITE –OFF FOR 50% PAYMENT PROMOTION FOR RESIDENTIAL RATES PERFORMANCE ANNEXURE IV %

Total amount (K) owed as at 31st December, 5,965,529.97

2019

Total amount (K)qualifying for 50% 2,982,764.99

promotion

Total Number of properties written off 765

Total amount (K) collected at the end of 260,569.73 4.4 promotion

Total amount (K) amount written off 5.8 172,291.48

PREPARED BY:…………………………………………DATE:………………... SIGN………………

172

CHECKED BY:…………………………………………..DATE:………………... DATE…..…………

173

KALULUSHI MUNICIPAL COUNCIL

MINUTES OF THE AUDIT COMMITTEE MEETING HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE, PRESIDENT AVENUE, KALULUSHI ON FRIDAY 18TH SEPTEMBER 2020 AT 09:14 HOURS

PRESENT Councillors Emmanuel Mazokera-Chairperson David Kapeso Teddy Zimba Towa Ngwira Alick C.N. Mwape Paul Chivunda (Ex – Officio) PRESENT BY INVITATION Councillor Clement Njobvu Geoffrey Kanda

APOLOGIES

Her Worship the Mayor Rashida Mulenga

APOLOGIES: Officers

Director Human Resource and Administration Samuel Musenga

IN ATTENDANCE: Officers Town Clerk Davies Bwalya Director Housing and Social Services Francis Makesa Director Engineering Services Mulenga Chisela - Nkolola Director Legal Services Tabo Siyoto District Agricultural Coordinator Davis Kaboboto District Planning Officer Ngoza Kang’ombe Chief Accountant Christopher Kanyanta Assistant Public Relations Manager Lidah Kamanga Senior Health Inspector Nchimunya Mweene Assistant Internal Auditor Nathan Mwandila Internal Auditor Assistant Mweene Mweene Assistant Accountant- MOH Rosely Yambayamba Chief Committee Clerk Hellen Kalezhi - Seke Senior Committee Clerk Kaputo Chishimba (Recorder)

PRAYER

Prior to the commencement of the meeting, Mr. Davis Kaboboto graced the meeting by a word of prayer.

174

NOTICE OF MEETING

The Assistant Internal Auditor, Mr. Nathan Mwandila read the notice convening the meeting in accordance with the Local Government Act Chapter 281 of the Laws of Zambia; read together with the Council Standing Orders.

KMC/AC/127/09/20: ADOPTION OF THE AGENDA

On a proposal by Councillor Towa Ngwira, seconded by Councillor David Kapeso, It was;

RESOLVED That the agenda of the Audit Committee meeting be ADOPTED as presented by Management.

KMC/AC/128/09/20: REQUEST FOR MONTHLY FUEL ALLOCATION FOR AUDIT SECTION

It was reported to the Committee that in a bid to improve the efficiency and effectiveness of audit section, the section had requested Management to consider allocating a monthly fuel allocation of 200 litres for Audit programs to enable the Audit Section perform random spot checks, project monitoring, audit all Departments as indicated in the Annual Work Plan, follow up on procurement issues and inspection of operation sites of Kalulushi Municipal Council (i.e. Chambishi sub centre and Chibuluma sub centre). However, the request had not been honored.

RISK

The Assistant Internal Auditor informed the Committee that not conducting random spot checks on revenue collections, carrying out head counts and checking the projects that were being worked on before they signed payments, posed a risk for the Audit Section because they would be deemed to be an ineffective Audit Section.

MANAGEMENT RESPONSE

The Town Clerk had advised that the item should be revised and captured as ‘LACK OF TRANSPORT’ and not fuel as his office does ensure that fuel was adequately provided for all the activities undertaken by Kalulushi Municipal Council when needed. He had further informed the Committee that the Kalulushi Municipal Council had a shortage of vehicles.

175

During further deliberations the members had advised Management to put in place a program for the repairs of vehicles. They were also concerned why vehicles were not being serviced for a long period of time and only when they have become obsolete; leading to huge servicing costs.

The Audit Section was also advised to have had reported the matter to the Town Clerk and he would have solved it.

Thereafter, on a proposal by Councillor Alick Mwape, seconded by Councillor Towa Ngwira, It was; RESOLVED That the matter be referred back to Management.

NOTE: Councillor Clement Njobvu joined the meeting at 09:27

KMC/AC/129/09/20: LACK OF STORE ROOM SPACE

It was reported to the Committee that, during its sitting on 6th December, 2018 under Minute Number AC/41/12/18 it was proposed that a container should be procured and used as a temporal storage facility for goods before a permanent structure was constructed; because of the urgency of the matter.

The Committee was informed that, despite of the resolution passed no container had been procured as yet.

RISK

The Committee was informed that the lack of a storage facility for goods would make it difficult for the Stores Officer to account for the goods in stock.

RECOMMENDATION

The Assistant Internal Auditor reported to the Committee that they had therefore recommended to Management that a container should be procured for storing goods temporarily before a permanent structure was constructed.

MANAGEMENT’S RESPONSE

The Town Clerk had informed the Committee that his office would take up the issue and make follow ups as it was a matter of urgency. 176

He further informed the Committee that upon the completion of rehabilitations at the former ZESCO premises a room would be secured for the storage of goods. Dongwe Centre was also cited as another alternative that could be used as a storage facility.

After a lengthy discussion, on a proposal by Councillor Towa Ngwira, seconded by Councillor David Kapeso,

It was;

RESOLVED

That the matter be referred back to Management for further follow ups.

NOTE:

The Deputy Mayor Councillor Paul Chivunda joined the meeting at 09:56hours.

KMC/AC/130/09/20: INSCRIPTION OF COUNCIL PROPERTIES

It was reported that according to the provisions of the Public Stores Regulation No.154 there was need to have all the furniture and other properties owned by Kalulushi Municipal Council to be inscribed with the Kalulushi Municipal Council identification marks/numbers.

The Committee was informed that the exercise had since started and was ongoing so as to ensure that all the properties were inscribed with the identification marks/ numbers.

RISK

It was reported that if the properties were not inscribed then Kalulushi Municipal Council risked losing its property and this could be picked as a query by the external auditors.

RECOMMENDATION

The Assistant Internal Auditor therefore recommended to Management for the exercise to continue so that the newly procured property could also be inscribed with Council identification marks/numbers.

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MANAGEMENT’S RESPONSE

In response Management had informed the Committee that the inscription process was an ongoing exercise and that the Stores Unit and Engineering Department were working hand in hand to ensure that the newly procured properties were inscribed.

After due discussion on the matter, on a proposal by Councillor Alick Mwape, seconded by Councillor D. Kapeso,

It was;

RESOLVED

i. That the inscription exercise be reinforced ii. That Spot checks should be conducted in all the offices to ascertain if the properties have been inscribed.

KMC/AC/131/09/20: FAILURE TO DISPLAY INVENTORY SHEETS

It was reported that most offices did not have inventory sheets displayed on their doors and it was not established if the Heads of Departments had authorized the removal/transfer of inventory to other Departments as per Financial Regulation No.152(2). The Assistant Internal Auditor had further informed the Committee that it was a requirement for each Head of Department to keep an inventory register for the entire inventory in their respective Departments.

RISK

The Committee was informed that in the absence of inventory sheets being displayed the audit trail could be lost and Kalulushi Municipal Council could lose its property.

MANAGEMENT’S RESPONSE

Management had reiterated that a Physical count of inventory had already been done. However, upon the Stores unit having had discovered that the inventory sheets initially displayed on doors of offices were no longer displayed in some offices anymore, they would therefore issue soft copy inventories to the respective Heads of Department so that the needful was done.

The report was NOTED.

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KMC/AC/132/09/20: PROOF OF OWNERSHIP FOR ALL COUNCIL PROPERTIES

It was reported that in accordance with Financial Regulations; all Council buildings and vehicles should be recorded in the Fixed Asset Register and that title deeds and white books should be processed for all Council properties. However, it was reported that the process had not yet started and with the passage of time that would not be accomplished.

RISK

The Committee was informed that if the exercise was not undertaken, Kalulushi Municipal risked losing its properties.

RECOMMENDATION

It was recommended that Title deeds and White books should be processed for all Council buildings and vehicles; respectively.

MANAGEMENT’S RESPONSES

The Town Clerk in turn responded that the report was not explicit but was characterized by generalizations. Therefore the Assistant Internal Auditor was advised to have had been explicit in his reporting so as to enable for specific decisions to be made.

The Director Legal Services further informed the Committee that Nine (9) of the properties owned by Kalulushi Municipal Council had been surveyed; the Civic Centre inclusive. Additionally, the application for title deed had been done already and the survey diagrams were with Ministry of Lands; and were awaiting the issuance of title deeds.

After further deliberation on the matter, on a proposal by Councillor Towa Ngwira, seconded by Councillor Alick Mwape,

It was;

RESOLVED

That the matter be referred back to Management.

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KMC/AC/133/09/20: APPARENT LACK OF INFORMATION FLOW BETWEEN PLANNING AND VALUATION

The Committee was informed that from an interview conducted with the Valuation staff it was observed that there was an apparent lack of information flow between the Planning Department and the Valuation Section. The Assistant Internal Auditor substantiated the claims by citing an example that, whenever a new area had been assigned/created or when issuing new plots, the Planning Department had never availed the Valuation Section with copies of the Site Plans and schedules of successful applicants/owners of plots in the respective areas.

It was further reported that, the Planning Department had proved to have failed to provide accurate, required updated information on how they plan and give out plots in new areas as well as in the existing planned areas. This tendency was said to have had posed a great challenge on the Valuation Section operations especially when attending to queries, field work and during the preparation of the Valuation Roll.

RISK

The Committee was informed that there was likelihood that the Valuation Roll would not capture all the rateable properties resulting in loss of revenue by Kalulushi Municipal Council.

RECOMMENDATION

It was recommended that copies of all site plans should be given to the Valuation Section who in turn should keep a Register of Site Plans under their Section.

It was also recommended that letters of change of ownership should also be copied to the Valuation Section to enable the updating of their records. However, that had not yet been implemented hence the emphasis.

MANAGEMENT’S RESPONSES

Management had noted the report and had informed the Committee that the layout plans for new areas were available and Valuation Section would be availed copies of new plans.

The Town Clerk further informed the Committee that Kalulushi Municipal Council would soon conduct a Supplementary Valuation Roll exercise in which all the properties not previously

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captured would be included; therefore the site plans should be availed to the Valuation Section.

The Chairperson of the Committee had further informed the members that Kawama area had not been captured on the Valuation Roll, although the settlers in the area were willing to start paying property rates to Kalulushi Municipal Council.

The Deputy Mayor had in turn advised the Committee that areas that did not have site plans should be recaptured and a database be put in place to avoid double allocations.

The report was NOTED.

KMC/AC/134/09/20: CHALLENGES REVENUE SECTION IS FACING

It was reported that the Internal Audit Section had conducted an Audit of revenue and spot checks from which they observed the under listed challenges faced by the Revenue Section:

KALENGWA, BELL AND CHIBULUMA CHECK POINT

 The shelter that was being used by the Revenue Collectors and Council Police had been poorly constructed and shall not be conducive to shelter them during the rainy season  The check points had no toilets

RISK

It was reported that during rainy season officers would find it very difficult to collect revenue and therefore Kalulushi Municipal Council could lose out on revenue.

Secondly, the absence of toilets was not hygienic and posed a serious health risk to officers.

RECOMMENDATION

It was recommended that permanent structures (shelter and toilets) should be constructed so as to motivate the officers and in turn collect more revenue from the check points.

MANAGEMENT’S RESPONSES

Management had responded that the procurement of materials had started; however, the Procurement Unit would facilitate for the sourcing of a Container to be used.

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Thereafter,

The report was NOTED.

KMC/AC/135/09/20: BILLBOARD FOR THE LIBRARY

It was reported that the Audit Section had observed that there was no any billboards or sign posts indicating the availability of a library at a known distance away from the road.

RISK

The Committee was informed that would be clients were denied an opportunity to use the library because they would not know of the existence of a library.

RECOMMENDATION

It was recommended that billboards or signposts should be placed in strategic positions.

Thereafter,

The report was NOTED

KMC/ AC/136/09/20: LACK OF A PROPER STORE ROOM AT THE

WORKSHOP

It was reported that from the inspection conducted at the Mechanical workshop store room it was observed that the store room had cracks on the walls and had no shelves such that all the stores items were being stored on the floor as shown in the picture below:

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RISK

It was reported that it would be very difficult to realize that some items had gone missing because there was no proper order of arranging the stored items.

Furthermore the cracks were a hazard to officers in an event that the building collapsed.

RECOMMENDATION

It was recommended that the storeroom at the workshop should be renovated and segregated into proper storerooms for Mechanical, Electrical and Auto Electrical sections; respectively.

MANAGEMENT’S RESPONSE

Management had responded that the construction of a storeroom for the mechanical workshop had been factored into the 2020 budget and to be implemented in the third quarter of 2020; provided the locally generated funds were readily available.

The report was NOTED.

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KMC/AC/137/09/20: DILAPIDATED TOILETS

It was reported that the toilets from the mechanical workshop were dilapidated as evidenced by the picture below;

RISK

It was reported that this posed a risk of employees contracting diseases due to lack of running water.

RECOMMENDATION

It was recommended that:

 Council should Lobby for a borehole to be sunk at the workshop.  The toilet should be repaired immediately.

MANAGEMENT’S RESPONSE

Management had responded that the urgent need for maintenance/repair of the toilet had been noted and that the drilling of boreholes had been factored into the 2020 budget; however the erection of a tank was not provided for, therefore the equipping of the borehole could only be completed in 2021.

The report was NOTED.

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KMC/AC/138/09/20: LACK OF A BOREHOLE AND SHOWERS AT THE WORKSHOP

It was reported that the Valuation Section had observed that there was no running water and showers had not been constructed for the mechanics to use after repairing vehicles.

RISK

It was reported that there was a likelihood of workers catching preventable diseases.

RECOMMENDATION

It was recommended that a borehole should be installed and showers provided for at the mechanical workshop as soon as possible.

MANAGEMENT’S RESPONSE

Management had noted the response.

During the deliberations, the members had suggested that Management should apply for borehole at the Ministry of Community Development.

Thereafter,

The reported was NOTED.

KMC/AC/139/09/20: SECURITY AT THE WORKSHOP

It was reported that in the recent past a number of thefts had occurred at the workshop; solar panels and car batteries had been stolen. Below is a picture of the current status of the wall fence:

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RISK

It was reported that it appeared that there had never been any concerted efforts to secure the place with flood lights, razor wire and to rehabilitate the broken down walls.

RECOMMENDATION

It was recommended that

 Spot lights should be put in strategic points to provide enough light at night for security guards to be able to carry out their duties in a visible environment.  The portions of broken wall fence should be constructed immediately and a razor wire should be put on top to deter would be thieves.  A report of all the things that had been stolen at the workshop with the action taken report should be availed to the auditors immediately.

MANAGEMENT’S RESPONSE

Management had responded that spotlighting and erection of a boundary wall fence at the Mechanical workshop had been factored into the 2020 budget. The requisition for spotlighting and boundary wall fence had also been submitted and were awaiting financing as and when locally generated funding were available.

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During the deliberations, the members wanted to know why the mechanical workshop was losing property when they were security personnel at the same facility and they were not being charged when an item went missing. In turn, Management had tasked the Audit Section with ensuring that they took keen interest in the vehicles that were earmarked for auction because it had been observed that some of the parts for the said vehicles have gone missing

The report was NOTED.

KMC/AC/140/09/20: FAILURE TO FENCE THE DUMP SITE

It was reported that according to the Technical Guidelines for Landfill Site Selection and Management, to protect the public from any adverse effects of a landfill operation, adequate buffer Zones around landfills should be properly acquired, demarcated, fenced and enforced. Contrary to the above, a physical inspection carried out revealed that the dump site was not demarcated, fenced and enforced. Below is a figure showing the current status of the Kalulushi dump site:

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RISK

It was reported that there was a likelihood that the site would be encroached upon by the surrounding community. Furthermore, it posed a serious health hazard to the community.

RECOMMENDATION

It was recommended that the dumpsite should be demarcated, fenced and enforced to reduce the serious health threat that it posed to the community and to protect it from unauthorized access.

MANAGEMENT’S RESPONSE

Management had responded that the Fencing of the dumpsite had been factored into the 2020 budget; although, the budget line for the same was removed because of the adjustments made to the 2020 due to the outbreak of the Covid-19 pandemic. However, it had since been factored into the 2021 budget.

The report was NOTED.

KMC/AC/141/09/20: ABATTIOR

A physical inspection of the premises revealed that the building was not operational and needed to be renovated to a modern abattoir or a new abattoir should be constructed instead.

Below is a picture of the abattoir;

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RISK

It was reported that Kalulushi Municipal Council risked being queried by external auditors and the pictures were likely to appear in the Auditor General’s report.

RECOMMENDATION

It was recommended that the old abattoir should be renovated or a new abattoir should be constructed as soon as possible.

MANAGEMENT’S RESPONSE

Management had noted the report.

The Chairperson of the Committee had informed the members that the abattoir land needed to be protected as it was at risk for encroachment. Members were also informed that a site visitation was conducted yet no works had yet been done. The members were also concerned about the matter because it had been appearing in

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the budgets yet not being implemented. They had emphasised that the matter needed to be taken seriously as part of the land had been encroached on.

The report was NOTED.

There being no any other business to transact, the meeting ended at 11:29 hours after a prayer from the Internal Auditor Assistant Mr. Mweene Mweene.

…………………………………………………………………………………………………

READ AND CONFIRMED CHAIRPERSON………………………………..

DATE…………………………………………….

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