Shawano Hockey League Board Meeting Minutes Wednesday, September 14Th, 2016 Crawford Center 6:07 Pm
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Shawano Hockey League Board Meeting Minutes Wednesday, September 14th, 2016 Crawford Center 6:07 pm 1. Call to Order (year signifies the point in the 3 yr term for the upcoming season) Greg Rusch Yr 2 – President Jeff Huntington Yr 2 – Vice President Jamie Specht Yr 1 - Registrar Monique Knope Yr 1 – Fundraising Jason Davids Yr 3 – Rink Manager Open Yr 3 – Marketing Open Yr 1 – Concessions Andrea Blanke Yr 2 - Secretary Ben Hilbert Yr 3 – Program Director Tanya Stender Yr 1– Volunteer Management/Game Scheduler Tressa Dorn Yr 3 – Treasurer Jason McKeefry Yr 2 – Equipment Manager 2. Correspondence/Visitors- Jennifer Steffan, Patrick Curran-questions on coaching info meeting. 3. New Business- Tressa motioned to move to Item #1 from #18 a. Player Transfers- need to sign a release form stating acknowledgement of one year release only. b. Purchase Impact Wrench- Motion to purchase a Dewalt Impact Wrench and Sockets for $225.00. Jeff 1st Andrea 2nd 4. President Report – Greg a. Approve minutes from August 17th 2016 meeting.- Ben 1st, Jeff 2nd b. Fair stand recap- Did great! Exceeded last year’s sales. c. Registration night plans- Tressa and Jamie will need to be there, next Wed and Thursday night. Need help gearing up kids. d. Schedule Back to Hockey Nights- Oct 10 Mites Monday Oct 12th 5:30-630p Squirts, 6:30-700p Bantams, 7:00- 8:00p Pee Wee’s. e. WIFI update – estimate of $2400 the league will have to pay Charter Communication to run wires to the Crawford Center. Monique 1st, Ben 2nd f. Region 3 Meeting – Schedule for Thursday, Sept. 22nd at 6:30pm at Cornerstone.-Board members to check out valuable info. g. USA Hockey Club Excellence Program- 5. Report- Jason McKeefry resigned from the board and asked for a transfer request. Raffle license is in and tickets are ordered. New family Committee- will cover at back to Hockey night. Marketing Connection Group- $300 check to SHL for kids dressing up at Shawano Speedway. Open Skate Season pass-$50.00 for league members (immediate family only) does not include Skate rental. Marketing hopeful- Liz Beegle-Buchanan. Qualheim’s authorized charge list is updated. Learn to Skate pre registration- 3. Figure Skating pre registration-3. 6. Vice President – Jeff a. Begin background check process for coaches & volunteers- needs link for Safe Sport. b. Begin the process to establish this seasons Code of Conduct Committee-will start to work on. c. Member email updates-updated a few, will finish after registration. d. Report 7. WIAA Items- Dan Hass a. Blue Line Club report- high school to help at practice. b. Update- Did great for fair parking $2400.00 made, Parent meeting on Sunday. Best Seat of the House to be determined. Waiting to hear from Charmaine on the schedule. 8. Treasurer – Tressa a. Financials- out this weekend b. Home Tournaments listed on WAHA site- should be on website soon. c. County Checks- needs to write them d. Report- looking for P.O.S. system 9. Registrar – Jamie- Excused a. Registration update b. Report 10. Secretary – Andrea a. Report 11. Program –Ben a. Coaches meeting recap- Great attendance, very informative b. Calendar of events for October for each level- schedule is full, will move teams around until Mites practice, Squirt tryouts Oct 20th at 5:30pm. c. HIP, Learn to Skate, Figure Skate practice times schedule is out d. Program Policies- ready to discuss at Back to Hockey e. Set Impact Testing Date- Working with Shawano School f. Report- Back to Hockey Weekend- Saturday October 15th. Times will be determined. Would like to try to raffle off 2 tv’s. 12. Rink – Jason Excused a. Rink set up plans Bleachers in Glass, Mats & boards in from trailer Hardware Weekend hours & next week night schedule b. Report 13. Fundraising – Monique a. 12 Days of Christmas raffle tickets – waiting to come back from printing b. Report- willing to sell hats again, will put in donation requests with the Green Bay Packers, Milwaukee Bucks, Milwaukee Admirals, Green Bay Gamblers. 14. Concessions – Open a. Open Skate cards b. Report 15. Marketing – Open a. SHL Newsletter b. Sign Sponsorships- Jeff and Greg working on it c. Report 16. Volunteer Management - Tanya a. Establish new family committee for Mites & Mini Mites- will work well b. Game scheduling update- 60% done, going well, will not post online yet c. Set Skate with Santa date- Dec 18th 5:00-6:00pm d. Report 17. Participant Equipment - Open a. Mite Jerseys- Greg will inventory and order this week b. Small breezers for HIP participants- will get more in c. Report- Greg will look into getting new Nylon socks a well. 18. Old Business a. SHL Bylaws review b. SHL Policy & Procedures review c. Update Code of Conduct document 19. Set next meeting date- Oct 19th 6pm 20. Adjournment- Andrea 1st, Tressa 2nd .