DESOTO COUNTY BOARD of SUPERVISORS BOARD MEETING MINUTES DISTRICT FOUR SUPERVISOR LEE CALDWELL, PRESIDING September 3, 2019

DESOTO COUNTY BOARD OF SUPERVISORS BOARD MEETING MINUTES DISTRICT FOUR SUPERVISOR LEE CALDWELL, PRESIDING September 3, 2019

A. CALL TO ORDER The September 3, 2019 meeting of the DeSoto County Board of Supervisors was called to order by Supervisor Lee Caldwell, Board President.

Sheriff Bill Rasco opened the DeSoto County Board of Supervisors meeting in a regular session to hear all business before the Board of Supervisors. The following officials were present:

Supervisor Jessie Medlin District 1 Supervisor Mark Gardner District 2 Supervisor Bill Russell District 3 Supervisor Lee Caldwell District 4 Supervisor Michael Lee District 5 Sheriff Bill Rasco Sheriff‟s Department Misty Heffner Chancery Clerk Vanessa Lynchard County Administrator Tony Nowak Board Attorney

B. INVOCATION

Supervisor Michael Lee offered the invocation.

C. PLEDGE OF ALLEGIANCE

D. APPROVAL OF AUGUST MINUTES Supervisor Caldwell asked if everyone had read over the August minutes. Supervisor Jessie Medlin made the motion and Supervisor Mark Gardner seconded the motion to accept the minutes of the Board of Supervisors for August, 2019, pursuant to Section 19-3-27 of the Mississippi Code of 1972, annotated. The motion passed by a vote as follows: Supervisor Jessie Medlin, First District YES Supervisor Mark Gardner, Second District YES Supervisor Bill Russell, Third District YES Supervisor Lee Caldwell, Fourth District YES Supervisor Michael Lee, Fifth District YES

E. APPROVAL OF AGENDA: ADDITIONS & DELETIONS

Supervisor Caldwell asked if there was anyone who wished to add or delete items to the Agenda.

1. County Administrator Vanessa Lynchard requested to add the following: a. BOS – Armory National Guard - Approval of Use Agreement and Amendment of Lease (New, J.14.) Consideration for Executive Session: b. Human Resources – Road Department – Termination – Matt Wiseman (Executive, L.1.c.) c. Human Resources – EMS Promotion – Daniel Harris (Executive, L.1.d.) d. Human Resources – EMS Resignation – Martin Koonce (Executive, L.1.e.) e. EMS Termination Discussion – Tabitha Willis (Executive, L.1.f.) f. Human Resources – Health Claims Report (Consent, H.8.)

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2. Supervisor Jessie Medlin requested to consider the following for Executive Session: a. Nail Road Land Acquisition Update (Executive, K.5.)

3. Environmental Services Director Ray Laughter requested to delete the following: a. John Jennings from Waste Pro – (Citizens Remarks & Presentations, G.2.)

Supervisor Mark Gardner made the motion and Supervisor Michael Lee seconded the motion to approve the Agenda with the additions, deletions and corrections as set forth above.

The motion passed by a vote as follows: Supervisor Jessie Medlin, First District YES Supervisor Mark Gardner, Second District YES Supervisor Bill Russell, Third District YES Supervisor Lee Caldwell, Fourth District YES Supervisor Michael Lee, Fifth District YES

F. 9:00 a.m. – PUBLIC HEARING – BUDGET 2020

Supervisor Jessie Medlin made the motion and Supervisor Mark Gardner seconded the motion to open a public hearing for the matter of FY2020 Budget and Ad valorem tax levies.

The Public Hearing was then open.

Mrs. Lynchard gave a presentation noting highlights from FY19 and specifically noting there has been no tax millage increase for 16 years. She also had a tribute to retiring 3rd District Supervisor Bill Russell.

Mrs. Lynchard and CFO Andrea Freeze presented the proposed tax levy for FY2020 with the following highlights:  Increase in solid waste to 2.12 mills by moving around millage for total of 41.02  DeSoto County Schools moved around millage to better suit their needs  Fire Districts, Levy Boards, Yazoo MS Delta District, and All Drainage Districts did not have any changes

The Proposed Tax Levy for FY2020 is as follows:

IN THE MATTER OF LEVYING COUNTY AND AD VALOREM TAXES FOR FISCAL YEAR 2019-2020 INCLUDING ROAD MAINTENANCE, SCHOOL DISTRICT AND ANY OTHER TAXING DISTRICTS

It is ordered and adjudged by the Board of Supervisors of DeSoto County that the following ad valorem tax rates, or tax levies, be and the same hereby are, imposed and levied for fiscal year 2019-2020, upon all taxable property in DeSoto County, State of Mississippi, and in the County school district, drainage districts and any other taxing districts in DeSoto County as the same are now assessed and listed or may hereinafter be assessed and listed on the Assessment Rolls of said County, as of January 1, 2019 upon each dollar of valuation.

LEVIED PURPOSE OF LEVY MILLS

FOR DESOTO COUNTY GENERAL FUND:

(1) Levy authorized by Section 27-39-329, Mississippi Code of 1972 4.00

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This levy for 4.00 mills is for the following items: General County 3.00 mills General County Mandatory (current expenses and maintenance authorized By Section 27-39-329 (2)(b), Mississippi Code of 1972) 1.00 mill

(2) For General County purposes (current expense and maintenance authorized by Section 27-39-303, Miss. Code of 1972) 24.09

This levy for 24.09 mills for General County purposes is for the following items: office and administration, judicial, law enforcement, assistance to individuals, farm and home services, operation and maintenance of county facilities, economic opportunities, advertising county resources, libraries, county health, soil and water conservation and emergency medical services, as shown by the budget to be adopted by the Board of Supervisors in accordance with the regulations of the State Audit Department.

TOTAL GENERAL COUNTY……………………………………………….………….28.09

(3) For maintenance and construction of roads, as authorized by Section 27-39-305, Code of 1972. 2.97

(4) For county-wide maintenance and construction of bridges and culverts, as authorized by Section 65-15-7, Code of 1972 4.44

TOTAL MAINTENANCE OF ROADS AND BRIDGES…………………….…………7.41

(5) For operation of the solid waste disposal program and the rubbish pit, authorized by Section 19-5-21, Code of 1972 2.12

TOTAL SOLID WASTE…………………….…………………………………………….2.12

(6) 2012 Refunding Bonds I&S (Section 19-9-9) (Fund 229) 1.10

(7) 2013 $10.5 Million Bonds I&S (Section 19-9-9) (Fund 231) .50

(8) 2015 Refunding Bonds I&S (Section 19-9-9) (Fund 232) 1.20

(9) 2016 Refunding Bonds (Section 19-9-9) (Fund 234) .60

TOTAL DEBT SERVICE…………………………..……………………………..……3.40

TOTAL DESOTO COUNTY………….……………………………………………………………….. 41.02

FOR DESOTO COUNTY SCHOOL OPERATIONS:

(1) For the operations of all public schools in the DeSoto County School District, as required by the State Department of Education, and as authorized by Section 37-57-104, et. seq., Code of 1972 44.29

(2) Board of Education Notes interest and sinking fund (Section 37-59-107) 2.50

(3) Board of Education Bonds interest and sinking fund (Section 37-59-23) 6.06

TOTAL DESOTO COUNTY SCHOOLS MILLAGE………………..……………………52.85

FOR NORTHWEST MISSISSIPPI COMMUNITY COLLEGE OPERATIONS:

(1) Support of Northwest Mississippi Community College, as authorized by Section 37-29-141, Code of 1972 1.99

(2) Support of Northwest Mississippi Community College Building and Improvement Fund, as authorized by Section 37-29-141, Code of 1972 2.12

TOTAL NORTHWEST MISS. COMMUNITY COLLEGE MILLAGE…………………..4.11

TOTAL EDUCATION MILLAGE………………………………………………..………………….. 56.96

TOTAL COUNTY-WIDE MILLAGE………………………………………………………………...……..…97.98

OTHER LEVIES:

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(1) For support of County Fire Protection Districts, in accordance with Section 19-5-189, Code of 1972, as follows:

a. Brights/Lewisburg Fire Protection District (real property only) 1.00 b. Walls Fire Protection District (real property only) 1.00 c. Eudora Fire Protection District (real property only) 1.00 d. Love Fire Protection District (real property only) 1.00 e. Nesbit Fire Protection District (real property only) 1.00

(2) For support of Volunteer Fire Departments in accordance with Section 83-1-39, Code of 1972, as follows:

All property in DeSoto County, exclusive of municipalities 2.00

(3) For providing fire protection, a forest acreage tax on all timbered and uncultivated lands in DeSoto County is hereby levied as authorized by Section 49-19-115, Code of 1972. .09 per acre

(4) Yazoo Mississippi Delta Joint Water Management District (Section 51-8-43) .75

(5) Yazoo – Mississippi Delta Levee District (Miss. Const. Ann. Art. 11) 2.00

(6) Drainage tax against all property liable therefore, as authorized by Orders of Records as of this date, and as authorized by Section 51-31-73, Code of 1972

a. Cane Mussacuna Drainage District 8.00 b. Northwest Mississippi Consolidated Drainage District 3.50 c. Lake Cormorant Drainage District 2.00 d. Horn Lake Creek Watershed Drainage District 2.60

(7) For the support of Short Fork Creek Watershed Drainage District, as authorized by Orders of Records as of this date, and as authorized by Section 51-31-73, Code of 1972, as follows:

a. Parcel 0 - 3.0 acres assessed $10.00 per year b. Parcel 3.01 - 10.0 acres assessed $12.00 per year c. Parcel 10.1 to 20.0 acres assessed $15.00 per year d. Parcel 20.1 and up acres assessed .0025 mills per year

None of these levies exceed any of the limitations set out in Title 27, Chapter 39, Code of 1972, or amendments thereto.

STATE OF MISSISSIPPI, DESOTO COUNTY

I, Misty Heffner, Chancery Court Clerk and ex-officio Clerk of the Board of Supervisors, in and for said County and State, do hereby certify that the above is a true and correct copy of the taxes levied by the Board of Supervisors at its September 3rd, 2019 meeting.

Given under my hand and official seal this the 3rd day of September, 2019

(SEAL) ______Misty Heffner, Chancery Clerk

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Supervisor Caldwell asked if there was anyone present who wished to comment on the proposed tax levy or proposed FY20 budget. No one from the public was present who wished to speak.

Supervisor Jessie Medlin made the motion and Supervisor Mark Gardner seconded the motion to adopt the millage levy of the General County and Education levies at a combined millage of 97.98, adopt all special millage items as presented, and take the FY20 Budget under advisement.

Supervisor Michael Lee made the motion and Supervisor Jessie Medlin seconded the motion to close the public hearing.

See Exhibit F.

G. CITIZEN REMARKS & PRESENTATIONS 1. 9:15 am – American Pipeline Informational Presentation

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Ms. Karen Rugard and Mr. Mark Clayton represented Plains All American Pipeline, L.P. Ms. Rugard restated their purpose is to connect 2 pipelines that would take crude oil from Cushing, OK to the Gulf Coast. She noted they are still in the design phase and the work that is currently going on is to gain property survey access to see if a route if feasible and offer an opportunity to talk with landowners. She stated Mr. Clayton and his colleagues have been asking landowners for survey access for the past couple of months. Ms. Rugard stressed this did not mean where they are surveying would be the route; it just answers questions about if it is a feasible route. She said once they nail down the route; they will come back to the Board to present it and they hoped to have community open houses to talk with the people. She noted route maps are highly preliminary and will shift. Mr. Clayton stated every route starts at the desk of an engineer; and they have to get boots on the ground to determine the best route. He stated most of the time they are going on a line of sight. Ms. Rugard stated she did have some answers to questions that the Board had when they were last here: 1. Future pipeline relocation payment – If widening of a road is within the existing County ROW, Plains would pay the larger portion of relocation of their lines. If the County widens the road beyond the existing ROW, the proportion would shift. She stated they will work with the Road Manager; and they will bore under most road crossings. 2. How much land – about 29 miles. This may shift as the route shifts. 3. How far from homes – Federal regulations say how far a pipeline has to be from habitable structure and depth is considered. Ms. Rugard stated they bury at least 4 feet underground, which is deeper than required. She said permanent easements are typically 50 feet wide; 25 feet per side. She stated they did not want the pipeline to be noticed in everyday life. Supervisor Russell asked if a driveway could cross the pipeline. Mr. Clayton said it was not a problem; but they typically had a driveway to cross at 45 degrees and not along the top of the pipeline. Supervisor Medlin asked if Plains had gotten together with Entergy to see if they can use the same easement. Ms. Rugard said they are still in discussion with them. Supervisor Medlin asked why Plains did not get with the County‟s GIS department and get the names of people along the route. Ms. Rugard stated they go out and take a look before getting people together. She stated not being able to cross a property could change the route by several miles and they wanted to get the right people in the room after they determine the route. Supervisor Medlin said people were hesitant about people coming up to their door with no badge or marked vehicle. Supervisor Russell asked if Plains had eminent domain authority. Ms. Rugard stated they do have that authority; but they prefer not to use it. She stated they want to have a positive relationship with the property owners as they are the first line of defense for not damaging pipelines. She stated Plains wants to do right by the homeowners. Supervisor Caldwell said the homeowners did want someone to be properly identified. She asked if there was any liability to the property owner if a Plains person was hurt on their property. Mr. Clayton said there was no liability. Supervisor Caldwell asked if the pipeline would affect property value. Ms. Rugard said she did not think she had seen statistics on that, but she would look into it. Supervisor Caldwell said if a property was cut in half if it would affect subdividing. Supervisor Gardner said if subdividing was impacted, it would affect the property value. Supervisor Gardner asked if Plains had a terminus in Marshall County. Ms. Rugard stated one line currently terminated in Memphis on the west end of the line. She stated on the east end is an existing pipeline in Marshall County. Supervisor Medlin asked if Plains had to buy from a wetland bank when going on wetlands. Ms. Rugard stated they do and they are currently governed by a Corps of Engineers‟ permit; and they are currently in conversation with them. She stated their route may have to shift to address any concerns the Corps has. Ms. Rugard stated, in regard to Miller Farms, they have already made a determination they will not be crossing that area; and will be looking at wetlands south and west of that subdivision. Supervisor Lee asked if any pipelines would be above ground. Ms. Rugard stated the following will be above ground:

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 Pipeline markers with emergency information  Cathotic Protections (protects steel from corrosion by means of a small electric current). She noted these look like candy canes above ground  Pumps and Valves – She stated they would purchase that piece of property outright and it would be fenced and screened as necessary to be a good neighbor. She stated they will preserve the ability to access these sites and will try to put them in areas that are already accessible. Supervisor Lee asked about explosive dangers and leaking. Ms. Rugard stated crude oil is not explosive and safety is their top priority. She stated the pipelines are managed nonstop by satellite readings on pressure and flow rate systems that allow them to see if something is off. She noted they also have shutdown authority. Ms. Rugard stated Plains works closely with first responders and adjacent neighbors to know what to watch for. She stated they are committed to safe and reliable construction and want to be active in the community where they operate. She stated they offer a grant program that typically helps first responders. She said purchasing SCBA‟s is typical of a grant they would do. Supervisor Lee asked if there were any plans to tie into this system and go in a different direction or if another provider could come in and go off of it. Ms. Rugard stated Plains is the designer, owner, and will construct this connection. She said she thought it would be unlikely for an additional transmission pipeline to come in. Supervisor Lee asked the diameter of the pipe. Ms. Rugard stated they are looking at between 20 inches and 24 inches. Supervisor Caldwell asked if animals would be safe with the cathotic protectors since they have an electrical current. Ms. Rugard stated they are safe and not at a voltage that would hurt anyone. She also noted you have to have specialized equipment to access the instruments. She stated there would not be restrictions of farming or ranching. Supervisor Medlin asked if any communities had green space or walking trails over pipelines. Ms. Rugard stated their easement is required to be clear of trees. She stated that lots of subdivisions in Houston have pipeline and wise developers turned them into hike & bike trails. She stated that lots adjacent to them are going at a premium price. Mr. Swims asked if they would parallel roads. Ms. Rugard stated it is easier for them to do that. Mr. Swims asked if there was a road widening project planned if Plains would be willing to talk. Ms. Rugard said they would be happy to work with the County and plan ahead. Comments from the Public: Thomas Plunkett, 2755 Gwynn Road, Nesbit - Mr. Plunkett said he had not heard anything about this until someone came and wanted him to sign for them to survey his property. He stated he wanted to be better informed. He also said he wanted to hear more about the environmental effect. Bryan Wiersma, 12901 Miller Farms Road, Olive Branch – Mr. Wiersma said he was glad to hear the route will go around Miller Farms. He asked if the easement contract had a „hold no harm‟ clause. Mr. Clayton stated there is an indemnity clause that covers that. Mr. Wiersma stated there were 2 spills recently in CA and IL and Plains was found negligent. Mr. Wiersma stated he was concerned about losing trees. He said they were told the easement was 50 feet on each side. Ms. Rugard stated the construction easement is 50 feet per side and then it goes down to 25 feet per side for the permanent easement. She stated the two incidents were unfortunate; and Plains was not proud of them, but they did learn from them. She stated those areas were returned to their previous condition or better. Supervisor Lee asked if they would be willing to bond in case of pipeline damage or leakage. Ms. Rugard said she did not know about that. Doyle Ratliff, 1901 Star Landing West, Nesbit – Mr. Ratliff stated he asked them to go to the end of his 50-acre property rather than across it. He stated his land is pasture land and wanted to know how Plains would get across his fences. Ms. Rugard stated their expectation is that their workers will treat others‟ land as if it was their own. She said it would not be acceptable otherwise, and she would encourage the homeowners to contact her. Mr. Ratliff asked if they could shift to the back of his property. Ms. Rugard said it depends on the adjacent properties. She stated they have to balance the needs of all property owners and weigh how it would impact neighbors.

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The Board encouraged Ms. Rugard to send a letter letting people know someone would be coming to their property. They also offered to put news releases on the County‟s website and social media; and offered to get names, addresses, and potential meeting places. Ms. Rugard again said they usually have a meeting after the route is established. Supervisor Gardner asked Plains to consider running a conduit that would allow fiber for high speed internet to be pulled through along the pipeline. He stated partnering with internet providers would allow for many rural areas to get that service. Mr. Scott Young stated the most frustrating part is public relations. He stated the field guys did not know specifics and he wanted Plains to explain to people what they were doing, be direct, and try to answer questions. He stated the map they received was pretty vague especially with today‟s technology. Ms. Rugard stated they will provide a better map when the route is properly vetted. Supervisor Caldwell stated she understood they wanted to be careful because they were not sure of the route; but there is a certain balance there. She thanked everyone for coming. Mr. Young stated Plains wanted access to the County‟s property at the Road Department and a signature for access to survey. Supervisor Russell asked if Plains could go all along the County‟s property line and help out the landowner next door by not cutting his property in half. Mr. Clayton stated they were trying to avoid the creek, but they would look at that route. Supervisor Bill Russell made the motion and Supervisor Lee Caldwell seconded the motion to approve Plains to survey the County property and authorize the Board President to sign the approval. The motion passed by a vote as follows: Supervisor Jessie Medlin, First District YES Supervisor Mark Gardner, Second District YES Supervisor Bill Russell, Third District YES Supervisor Lee Caldwell, Fourth District YES Supervisor Michael Lee, Fifth District YES

See Exhibit G.1.

2. Waste Pro Report Mr. Jennings was not able to travel after an accident he had. Later in the meeting: Mr. Roland Joyner came to introduce Mr. Darrius Jones who is Waste Pro‟s Regional Manager. He stated Mr. Jones will be helping out in this division until a new Division Officer is hired for the Southaven Office. Mr. Joyner said that Mr. Jones and Mr. Josh Vickery will be the ones to go through until further notice, although Mr. Jerry Autrey will still be the primary contact. Supervisor Gardner said he was sure Mr. Joyner and Mr. Vickery were aware that this Board has been bombarded with complaints; and he said the Board would rather hear from Waste Pro than the other way around. Mr. Joyner stated they had all new trucks 2.5 years ago, and now they are having trucks go down. He stated he just hired a new maintenance manager and a new mechanic. 3. EMA – Firehouse Subs Public Safety Grant Grant Administrator Bryan Riley stated they received the Firehouse Subs grant and purchased body armor for EMA. Mr. Riley stated this equipment will allow them to go into a situation with police to begin taking care of victims. Mark Foster said there was a Level 3 rating on the helmet and Level 4 rating on the vest. He stated they got 4 sets of body armor for just over $5,000. 4. Barry Bridgforth Mr. Bridgforth stated he started Southern Belle Subdivision, located at Chamberlin and Laughter, on August 5, 2018 and just received his approval for (SWPPP) Stormwater Pollution Prevention Plan. He said the regulations are choking the developers. Mr. Bridgforth said the Health Department came and approved the development verbally; but it took them 5 months to get a letter from them to send to MDEQ for his SWPPP. He said MDEQ had called to see why they were not moving on the development. Mr. Bridgforth said it took a call from a senator to the Health Department to get things moving.

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H. CONSENT AGENDA

1. Office of Finance & Accounting

a. Budget Amendments – Animal Services, Justice Court Clerk, Election Commissioners, County Registrar, Sheriff’s Departments, Emergency Management Agency, Constable Budgets, Vital Statistics/Ending Cash, Animal Shelter Operations, Emergency Allocations/Ending Cash, Chancery Court Administrator, County Parks & Greenways, Garbage & Solid Waste, Volunteer Fire (2), Road Department, Bridge Fund/NRCS Proj, County Property/Liab Insurance,

Fund/Department # 001 / 445 (1) Animal Services

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM BUDGET INCREASE DECREASE BUDGET REVENUE 001-000-370 Animal Shelter Donations $ 6,027.01 $ 4,392 $ 1,530 $ 5,922

EXPENSE 001-445-588 Veterinarian Fees - Spay/Neuter $ 13,005.45 $ 16,470 $ 75 $ 16,545 001-445-696 Pharmacy Supplies - Medicine $ 287.84 $ 816 $ 40 $ 856 001-445-697 Animal Testing & Vaccinations $ 8,254.33 $ 11,360 $ 100 $ 11,460 001-445-698 Canine Supplies - Food $ 19,091.48 $ 23,648 $ 1,255 $ 24,903 001-445-938 Heating & Air Units - Donations $ - $ 12,678 $ 60 $ 12,738

TOTALS OVERALL INCREASE $1,530.00

Reason for Request: Increase revenue and increase expenses to account for recent restricted donations given to the animal shelter. Fund/Department # 001 / 166 (2) Justice Court Clerk

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 001-166-550 Legal Fees $ 375.00 $ 1,860 $ 1,100 $ 760 001-166-610 Professional Supplies $ - $ 500 $ 500 $ - 001-166-919 Furn/Office Equip-Under $5000 $ - $ - $ 1,600 $ 1,600

TOTALS $ 2,360 $ 1,600 $ 1,600 $ 2,360 Reason for Request: Reallocate funds to purchase chairs for justice court. Fund/Department # 001 / 180 (3) Election Commissioners

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 001-180-492 Election Commissioners' Fees $ 85,150.00 $ 85,000 $ 150 $ 85,150 001-180-503 Cellular Telephone Service $ 5,596.77 $ 5,600 $ 750 $ 6,350 001-180-523 Contractual Printing $ 39,964.49 $ 43,000 $ 1,400 $ 44,400 001-180-530 Rental Of Real Property $ 4,600.00 $ 6,000 $ 700 $ 6,700 001-180-573 Election Workers' Fees $ 90,725.00 $ 131,050 $ 3,000 $ 128,050

TOTALS $ 270,650 $ 3,000 $ 3,000 $ 270,650

Reason for Request: To reallocate funds to line items where necessary to cover additional election expenses. Fund/Department # 001 / 181 (4) County Registrar

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 001-181-465 State Retirement Matching $ 2,134.98 $ 1,890 $ 300 $ 2,190 001-181-466 Social Security Matching $ 986.02 $ 920 $ 100 $ 1,020 001-181-468 Group Insurance $ 1,841.24 $ 1,500 $ 350 $ 1,850 001-181-573 Election Workers' Fees $ 14,286.31 $ 13,000 $ 1,800 $ 14,800 001-181-523 Contractual Printing $ 6,016.81 $ 18,900 $ 2,550 $ 16,350

TOTALS $ 36,210 $ 2,550 $ 2,550 $ 36,210

Reason for Request: To reallocate funds to line items where necessary to cover additional election expenses.

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001 / 200, 201, 202, Fund/Department # 220, 223 & 225 (5) Sheriff's Departments

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET SHERIFF ADMINISTRATION 001-200-475 TRAVEL & SUBSISTENCE $ 521.42 $ 1,500 $ 500 $ 1,000 001-200-476 MEALS & LODGING $ 18,016.07 $ 20,174 $ 1,500 $ 21,674 001-200-543 REPAIRS-OFF FURN & EQ $ 265.18 $ 500 $ 234 $ 266 001-200-570 INSURANCE & FIDELITY BONDS $ 4,935.00 $ 6,000 $ 540 $ 5,460 001-200-604 PRINTER CONSUMABLES $ 16,998.92 $ 25,000 $ 2,500 $ 22,500 001-200-639 SIGNS $ 135.00 $ 500 $ 365 $ 135 001-200-919 FURN/OFF EQUIP UNDER 5,000 $ 10,938.26 $ 13,000 $ 736 $ 12,264 001-200-924 COMPUTER HARDWARE & SOFTWARE $ 29,727.61 $ 31,010 $ 1,715 $ 32,725

AVIATION 001-201-546 OTHER REPAIRS & MAINT $ 2,320.00 $ 31,820 $ 2,875 $ 28,945 001-201-677 AVIATION FUEL $ 4,731.90 $ 5,732 $ 500 $ 5,232

PATROL/LAW ENFORCEMENT 001-202-403 CID $ 546,602.76 $ 602,915 $ 5,000 $ 597,915 001-202-404 OFFICE CLERICAL $ 151,770.70 $ 170,301 $ 3,500 $ 166,801 001-202-533 RENTAL OF OTHER EQUIP $ 694.50 $ 1,100 $ 200 $ 900 001-202-542 VEHICLE REPAIR $ 75,176.60 $ 95,000 $ 5,000 $ 100,000 001-202-546 OTHER REPAIRS & MAINT $ 2,420.00 $ 5,000 $ 980 $ 4,020 001-202-548 RADIO REPAIR & MAINT $ 3,920.00 $ 4,500 $ 580 $ 3,920 001-202-587 TRAINING & REGISTRATION $ 28,848.00 $ 40,000 $ 3,100 $ 36,900 001-202-613 LAW ENFORCEMENT SUPPL $ 156,127.30 $ 171,000 $ 2,000 $ 173,000 001-202-671 GASOLINE $ 445,314.49 $ 502,848 $ 5,000 $ 497,848 001-202-674 LUBRICATING OILS & GREASE $ 12,944.52 $ 18,000 $ 2,300 $ 15,700 001-202-689 CLOTHING ALLOW $ 7,143.67 $ 13,050 $ 1,888 $ 11,162 001-202-915 VEHICLES-ABOVE 5,000 $ 605,738.00 $ 617,271 $ 20,302 $ 637,573 001-202-921 OTHER CAPITAL. UNDER 5,000 $ 166,263.14 $ 256,002 $ 2,000 $ 258,002 001-202-925 RADIOS $ 216,333 $ 3,920 $ 220,253

DUI GRANT 001-216-433 COUNTY PATROL DEPUTIES $ 149,766.52 $ 157,326 $ 5,000 $ 162,326 001-216-441 OVERTIME $ 28,705.21 $ 28,970 $ 1,700 $ 30,670 001-216-465 RETIREMENT $ 28,581.88 $ 29,568 $ 1,800 $ 31,368

CUSTODY OF PRISONERS 001-220-546 OTHER REPAIRS & MAINT $ 46,715.51 $ 51,500 $ 3,000 $ 48,500 001-220-583 RECYCLE DISPOSAL/SHREDDING $ 7,514.19 $ 9,000 $ 550 $ 8,450 001-220-620 CLASSIFICATION SUPPLIES $ 1,860.00 $ 2,500 $ 640 $ 1,860 001-220-645 CUSTODIAL SUPPL/CLEANING $ 46,876.92 $ 59,500 $ 3,000 $ 56,500 001-220-691 UNIFORMS $ 22,009.90 $ 30,000 $ 3,500 $ 26,500 001-220-699 OTHER CONSUMABLE SUPPLIES $ 4,806.00 $ 6,855 $ 2,049 $ 4,806

PRISONERS' MEDICAL EXPENSE 001-222-559 OTHER PROF FEES & SERV $ 455.00 $ 2,000 $ 1,400 $ 600

TOTALS $ 3,225,775 $ 44,937 $ 44,937 $ 3,225,775

Reason for Request: To update accident reconstruction software, to replace high mileage K9 Tahoe from Missouri, computer for Tahoe, fund upcoming travel and training, reallocate funds to low balance line items, to cover repairs to 2019 Dodge Charger. Fund/Department # 001 / 260 (6) Emergency Mgt Agency

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 001-260-510 Utilities $ 300.00 $ 300 $ 150 $ 450 001-260-594 Other Contractual Services $ 998.00 $ 3,700 $ 150 $ 3,550

TOTALS $ 4,000 $ 150 $ 150 $ 4,000

Reason for Request: To bring current Chickasaw Amateur Radio Association utility payment. This amount will cover Jan - June 2019, historically they have been behind with their invoicing. 001 / 261, 262, 263, Fund/Department # 264 & 266 (7) Constable Budgets

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 001-261-691 Uniforms Dist 1 $ - $ 500 $ - $ 500 $ - 001-262-917 Other Mobile Equip-less $5000 Dist 2 $ - $ 200 $ - $ 200 $ - 001-262-925 Radios Dist 2 $ - $ 200 $ - $ 200 $ - 001-263-475 Mileage & Other Travel Costs Dist 3 $ - $ 450 $ - $ 450 $ - 001-263-476 Meals & Lodging Dist 3 $ - $ 875 $ - $ 875 $ - 001-263-587 Training & Registration Dist 3 $ - $ 475 $ - $ 475 $ - 001-263-917 Other Mobile Equip-less $5000 Dist 3 $ - $ 200 $ - $ 200 $ - 001-263-925 Radios Dist 3 $ - $ 200 $ - $ 200 $ - 001-264-691 Uniforms Dist 4 $ 108.72 $ 500 $ - $ 390 $ 110 001-264-917 Other Mobile Equip-less $5000 Dist 4 $ - $ 200 $ - $ 200 $ - 001-264-925 Radios Dist 4 $ - $ 200 $ - $ 200 $ - 001-266-475 Mileage & Other Travel Costs Dist 5 $ - $ 450 $ - $ 450 $ - 001-266-476 Meals & Lodging Dist 5 $ - $ 875 $ - $ 875 $ - 001-266-587 Training & Registration Dist 5 $ - $ 475 $ - $ 475 $ - 001-266-691 Uniforms Dist 5 $ - $ 500 $ - $ 500 $ - 001-264-922 Other Cap Outlay Under $5000 $ - $ - $ 6,190 $ - $ 6,190

TOTALS $ 6,300 $ 6,190 $ 6,190 $ 6,300

Reason for Request: To purchase Tasers for each constable utilizing current FY 19 budget funds.

______19 L.C. September 3, 2019

Fund/Department # 001 / 440 (8) Vital Statistics / Ending Cash

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 001-440-458 Vital Statistics $ 2,991.00 $ 3,250 $ 60 $ 3,310 001-999-999 Ending Cash $ - $ 29,589,961 $ 60 $ 29,589,901

TOTALS $ 29,593,211 $ 60 $ 60 $ 29,593,211 Reason for Request: To increase FY 2019 vital statistic fees Fund/Department # 001/ 445 (9) Animal Shelter Operations

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 001-445-921 Other Cap Outlay Under $5000 $ 569.05 $ 3,000 $ 2,200 $ 800 001-445-697 Animal Testing & Vaccinations $ 8,254.33 $ 11,360 $ 1,000 $ 10,360 001-445-441 Overtime $ 23,426.81 $ 23,888 $ 3,200 $ 27,088

TOTALS $ 38,248 $ 3,200 $ 3,200 $ 38,248 Reason for Request: Reallocate funds to cover the remainder of FY 2019 overtime Fund/Department # 001 / 462 & 999 (10) Emergency Allocations / Ending Cash

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 001-462-712 Special Request - House of Grace $ 21,500.00 $ - $ 21,500 $ 21,500 001-999-999 Ending Cash $ - $ 29,589,901 $ 21,500 $ 29,568,401

TOTALS $ 29,589,901 $ 21,500 $ 21,500 $ 29,589,901

Reason for Request: Reallocate funds to special request line item as approved by the Board of Supervisors during August meeting for additional funding. Fund/Department # 028 / 172 (11) Chancery Court Administrator

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 028-172-475 Mileage & Other Travel Costs $ 3,607.30 $ 5,500 $ 400 $ 5,100 028-172-476 Meals and Lodging $ 2,346.00 $ 2,350 $ 400 $ 2,750

TOTALS $ 7,850 $ 400 $ 400 $ 7,850 Reason for Request: Reallocate funds to line items where necessary to finish FY 19. Fund/Department # 101 / 530 (12) County Parks and Greenways

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 101-530-603 Office Supplies and Materials $ 94.62 $ 500 $ 150 $ 350 101-530-655 Other Mt Supplies & Materials $ 5,048.00 $ 5,000 $ 150 $ 5,150

TOTALS $ 5,500 $ 150 $ 150 $ 5,500 Reason for Request: Reallocate funds to line items where necessary to finish FY 19. Fund/Department # 105 / 340, 999 (13) Garbage and Solid Waste

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 105-340-582 Garbage/Rubbish Disposal Fees $ 1,409,209.44 $ 1,312,000 $ 97,250 $ 1,409,250 105-999-999 Ending Cash $ - $ 906,118 $ 97,250 $ 808,868

TOTALS $ 2,218,118 $ 97,250 $ 97,250 $ 2,218,118

Reason for Request: Reallocate funds to cover increase in household garbage disposal fees. Fund/Department # 106 / 251 (14) Volunteer Fire

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM BUDGET INCREASE DECREASE BUDGET REVENUE 106-000-200 Realty / Personal Revenue $ 540,808.02 $ 508,800 $ 32,000 $ 540,800 106-000-201 Motor Vehicle Revenue $ 166,101.29 $ 153,700 $ 12,400 $ 166,100 106-000-289 Ins Premium Tax Distribution $ 225,018.16 $ 221,376 $ 3,600 $ 224,976

EXPENSE 106-251-765 Vol Fire Dept Allocations $ 1,012,440.38 $ 883,525 $ 48,000 $ 931,525

TOTALS OVERALL INCREASE $48,000.00

Reason for Request: Increase revenue and increase expense to cover diversions to (Show detailed fire departments due to an increase in revenue collections. Fund/Department # 106 / 251, 999 (15) Volunteer Fire

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 105-251-765 Vol Fire Dept Allocations $ 1,012,440.38 $ 931,525 $ 82,000 $ 1,013,525 105-999-999 Ending Cash $ - $ 282,995 $ 82,000 $ 200,995

TOTALS $ 1,214,520 $ 82,000 $ 82,000 $ 1,214,520

Reason for Request: Reallocate funds to correct line item to account for prior year tax collections that carried over in ending cash then were diverted in December of 2018.

______20 L.C. September 3, 2019

Fund/Department # 156 / 300, 374 & 378 (16) Road Dept

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 156-300-667 Rip Rap $ 18,736.05 $ 51,000 $ 25,000 $ 26,000 156-300-665 Crushed Limestone $ 109,079.36 $ 125,000 $ 25,000 $ 150,000 156-374-550 Legal Fees $ 420.00 $ 50,000 $ 200 $ 49,800 156-374-555 Engineering Fees $ 63,221.58 $ 92,134 $ 200 $ 92,334 156-378-555 Engineering Fees $ - $ 90,000 $ 2,450 $ 87,550 156-378-559 Other Prof Fees & Services $ - $ - $ 2,450 $ 2,450

TOTALS $ 408,134 $ 27,650 $ 27,650 $ 408,134

Reason for Request: Reallocate funds to correct line items where necessary to cover expenses. Fund/Department # 160 / 359 (17) Bridge Fund - NRCS Proj

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM EXPENSES BUDGET INCREASE DECREASE BUDGET 160-359-633 Concrete $ - $ - $ 24,640 $ 24,640 160-359-909 Other Improvements over 25000 $ - $ 376,000 $ 24,640 $ 351,360

TOTALS $ 376,000 $ 24,640 $ 24,640 $ 376,000

Reason for Request: Reallocate funds to correct line item where necessary to cover project expense. Fund/Department # 001 / 106 (18) County Property/Liab Insurance

YEAR TO DATE ADOPTED REVISED ACCT # LINE ITEM BUDGET INCREASE DECREASE BUDGET REVENUE 001-000-376 Insurance Proceeds $ 117,941.34 $ 115,943 $ 2,000 $ 117,943

EXPENSE 001-999-999 Ending Cash $ - $ 29,568,401 $ 2,000 $ 29,570,401

TOTALS OVERALL INCREASE $2,000.00

Reason for Request: Increase revenue and increase ending cash to carry funds to FY 2020 for replacement of animal control vehicle.

b. Final Inventory Dispositions – Road Department, Sheriff’s Department

DEPT Road NRC = NON REPAIRABLE (COST) K = THOUSANDS DEPT #: 300 NAME: NR = NON REPAIRABLE H = HUNDREDS LOC #: 300 DAS = DECLARE AS SURPLUS D = DOLLARS

Y C R PRELIM INARY F IN A L D A T E OF O LOCATION AT DISPOSED OF A SSET # DESCRIPTION SER IA L # ISSUE/REASON FOR DISPOSAL A PPR OV A L D ISPOSA L F IN A L A S PRELIMINARY BY C DATE LOCATION APPROVAL Q T

42923 New Holland T6.155 Tractor ZCBD25332 DAS = DECLARE AS SURPLUS 13 62450 CM 04/15/19 Keith Pearson surplus/sold

42924 New Holland T6.155 Tractor ZCBD25728 DAS=DECLARE AS SURPLUS 13 62450 CM 04/15/19 Keith Pearson surplus/sold

42925 New Holland T6.155 Tractor ZCBD25382 DAS=DECLARE AS SURPLUS 13 62450 CM 04/15/19 Keith Pearson surplus/sold

42926 New Holland T6.155 Tractor ZCBD25419 DAS=DECLARE AS SURPLUS 13 62450 CM 04/15/19 Keith Pearson surplus/sold

41321 Bush Hog Cutter 2715 15' 1204651 DAS=DECLARE AS SURPLUS 11 13195 CM 04/15/19 Keith Pearson surplus/sold

41322 Bush Hog Cutter 2715 15' 1204650 DAS=DECLARE AS SURPLUS 11 13195 CM 04/15/19 Keith Pearson surplus/sold

41330 Bush Hog Cutter 2715 15' 1204648 DAS=DECLARE AS SURPLUS 11 13195 CM 04/15/19 Keith Pearson surplus/sold

41331 Bush Hog Cutter 2715 15' 1204649 DAS=DECLARE AS SURPLUS 11 13195 CM 04/15/19 Keith Pearson surplus/sold

AUTHORIZATION TO DISPOSE INVENTORY CLERK NOTES

INFORMATION

SIGNED DATE: PRELIM INARY PRESENT TO BOS BY: KIM NORTHCUTT/KEITH PEARSON 04/10/19 PRINT NAM E: KIM NORTHCUTT April 15, 2019

FINAL PRESENT TO BOS

DISPOSED DATE: BY: Keith Pearson 08/20/19 September 3, 2019 PRINT DATE INVENTORY DISPOSED IN AS400 NAM E: Keith Pearson

INV CLERK: DATE: 04/10/19 DATE BOS FINAL M INS ATTACHED HUNTER PETTIGREW

______21 L.C. September 3, 2019

DEPT SHERIFF'S DEPARTMENT NRC = NON REPAIRABLE (COST) K = THOUSANDS DEPT 200 NAME: NR = NON REPAIRABLE H = HUNDREDS LOC DAS = DECLARE AS SURPLUS D = DOLLARS

Y R C PRELIM INARY F IN A L D A T E OF O LOCATION AT DISPOSED OF A SSET # DESCRIPTION SER IA L # ISSUE/REASON FOR DISPOSAL A PPR OV A L D ISPOSA L F IN A L A S PRELIMINARY BY C T DATE LOCATION APPROVAL Q

48345 Apple Iphone 7 F17W81DDHG7F LOST--Affidavit 2018 3H Lost 08/19/19 Affidavit 50097 Iphone XR SDX4YN6UFKXKN Damaged - Inoperable 2019 2H DCSD SID 08/19/19 so waste 42889 XTREME XT06 VEST 13061063 Expired - Ballistic Testing 2013 6H DCSD 08/19/19 so waste

44100 MOTOROLA HH RADIO 037TQY1658 Inoperable 2015 1K DCSD SID 08/19/19 so waste 42473 MOTOROLA HH RADIO 037TNNR612 Inoperable 2012 9H DCSD SID 08/19/19 so waste AUTHORIZATION TO DISPOSE INVENTORY CLERK NOTES

INFORMATION

SIGNED BY: signature on file DATE: 08/13/19 PRELIM INARY PRESENT TO BOS PRINT NAM E: Lt. Justin Smith / C. I. Roger Hutchins August 19, 2019

FINAL PRESENT TO BOS

DISPOSED BY: signature on file DATE: 08/27/19 September 3, 2019 PRINT NAM E: Amy Henley DATE INVENTORY DISPOSED IN AS400

1 of 1 INV CLERK: DATE: 08/13/19 DATE BOS FINAL M INS ATTACHED Hunter Pettigrew

2. Road Department

a. Monthly Road Report

b. Road Bond Report

3. Business Investment Incentives – Final Resolutions

a. Milwaukee Electric Tool Corp.: 8735 S. Crossroads Drive, Olive Branch, MS: 10-Yr. Real Property Tax Exemption (New) $ 26,032,701.00 (Effective: 01/01/2019 – 12/31/2028)

b. Milwaukee Electric Tool Corporation: 12385 Crossroad Drive, Olive Branch, MS: 10-Yr. Personal Property Tax Exemption (Expanded) $ 622,767.00 (Effective: 01/01/2019 – 12/31/2028)

4. Contract Administration – Auto Renewal

a. Sheriff’s Department – Personnel Evaluation Profile License Agreement

b. EMA – Interlocal Agreement for Fire Protection Services Within DeSoto County

c. Facilities – Stroupe Pest Control

d. EMS – AMB Services

e. Leases – Richard Barnes – Robertson Donald Park

f. MS State Extension Services – Comcast

g. Coroner – Tom & Peggy Flinn Lease

h. Accounting, Animal Services, EMS, Planning – Graphite Payments

i. IT - CivicPlus

5. Enter Into the Formal Record and Make a Part of the Board Minutes

a. Human Resources - Humana

b. Solid Waste – Addendum to Host Agreement with Railroad Avenue

c. STP-1963-00(001) LPA/107217-701000 – Full & Final Settlement for Reimbursement – Overlay of Old MS 304, Red Banks Rd & Byhalia Rd

6. Meal Log Affidavit (2)

______22 L.C. September 3, 2019

7. Animal Services – MSU Vet School Visits – Sept 5 & 6/Oct 24 & 25 - Approval for Rooms & Meal Reimbursement and Authorize Clerk to Write Check

8. Monthly Health Claims Report (added to agenda)

Discussion: Board Attorney Tony Nowak stated that Item H.4.a. needed the term of payment changed to 45 days according to the law.

Supervisor Medlin asked why there was not a beginning amount in concrete and a budget amendment for $24,000. Mr. Swims stated that is concrete for NRCS projects. Mrs. Lynchard stated as a project develops the funds are moved to different line items from the NRCS project line.

Mrs. Lynchard reminded the Board that the Monthly Health Claims report was added as well.

Supervisor Bill Russell made the motion and Supervisor Lee Caldwell seconded the motion to approve the actions and matters presented in the Consent Agenda including adding the Monthly Health Claims Report and Item H.4.a. amendment for the time for payment as recommend by Mr. Nowak.

See Exhibit H.

I. OLD BUSINESS

1. National Guard Armory – Request for County to Pay Electric Bill Until Armory is Built Supervisor Caldwell stated the Board had discussed paying for electricity at the temporary parking lot the Armory is building. Mrs. Lynchard stated Mr. Jarman said the bill would probably be about $60 per month. Mr. Nowak stated the agreement from the National Guard

______23 L.C. September 3, 2019

actually stated electric, sewer, water and trash. Supervisor Caldwell stated the only service that will be there is electric; so that needed to be changed. Supervisor Lee Caldwell made the motion and Supervisor Mark Gardner seconded the motion to pay the electric bill at the National Guard Armory location on Star Landing to service the temporary parking lot; and authorize the Board President to sign the agreement with the changes suggested by Mr. Nowak. The motion passed by a vote as follows: Supervisor Jessie Medlin, First District YES Supervisor Mark Gardner, Second District YES Supervisor Bill Russell, Third District YES Supervisor Lee Caldwell, Fourth District YES Supervisor Michael Lee, Fifth District YES

2. At-Large Port Commission Appointment

The Board held this item over until the next regularly scheduled meeting.

See Exhibit I.2.

3. Cockrum Schoolhouse

Mrs. Lynchard stated some Board members have gone to see the Cockrum Schoolhouse. Mr. Nowak stated in order for the Board to provide any funding to the project, it would require Local and Private Legislation. Supervisor Medlin said he might be for that option.

Supervisor Caldwell reminded the Board that the cost would probably be $500,000 just to get the building usable at all; and she was hesitant to spend a lot of taxpayer money on it. Facilities Manager Robert Jarman said the architect is inquiring about the Board‟s decision. He stated the Cockrum Schoolhouse Board used all their grant money they got just to keep the building from falling down. He stated if they got a $300,000 grant this year, it might be enough for the roof structure.

Supervisor Russell said he agreed that it seemed to be a lot of money to spend. Supervisor Caldwell also noted that the bathrooms that were added would have to be torn off according to the MS Department of Archives and History (MDAH). She said she is all for restoring old buildings, but this one might be in too much disrepair.

Supervisor Lee said he is not for a „band-aid‟ fix. Mr. Jarman stated it is a very large building. Supervisor Medlin and Supervisor Gardner said they would go look at the building with Mr. Jarman.

Supervisor Medlin thanked the Board for their support in fixing up the old Ingram‟s Mill Schoolhouse. He stated the people that came to vote there were very pleased with the results and he noted that the original blackboards are still hanging on the walls. He stated it was a different situation than Cockrum as it was in pretty good shape, yet very historic.

4. Authorize Attorney to Continue Representing County for Barlow Heights Appeal on September 16, 2019

Mrs. Lynchard reminded the Board that Mr. Nowak recused himself from this item previously and Mr. Jody Neyman represented the County. Planning Director Bennie Hopkins stated this is not an appeal, that the developer resubmitted his application.

Supervisor Lee stated the developer has cut 2 lots and now has 10, 2-acre lots. Mr. Hopkins stated it is a totally different submission; and he noted the developer did have his attorney with him at the Planning Commission meeting. He noted the Planning Commission did approve this application.

______24 L.C. September 3, 2019

Supervisor Lee stated part of the question was if sewer service was available; but he noted the developer does have a permit from the Health Department.

Supervisor Michael Lee made the motion and Supervisor Jessie Medlin seconded the motion to authorize Mr. Jody Neyman to represent the Board on this matter on September 16, 2019.

5. DCRUA – Request Letter of Support for Corps of Engineers

Mr. Tracy Huffman stated this is letter of support for the 7001 Application to amend their request to the Corps of Engineers primarily for infrastructure toward the Coldwater Plant to continue the plan of the DeSoto County Regional Utility Authority. He noted additional infrastructure would specifically be toward the northeastern portion of the County. Mr. Huffman stated they have been working with the Corps to increase the Authority for 5 years; and they have come back saying they need a letter of support from the County.

Supervisor Medlin asked if this would obligate the County to anything. Mr. Huffman said it would not. Supervisor Medlin stated there are hundreds of lots in that area that cannot develop because of no sewer access.

DCRUA Director Bill Austin stated this request might indirectly tie together with a new school because of the anticipated growth that will bring; but he said if they build a plant, they need participants to that plant. Supervisor Medlin asked if the new school would pump to this plant. Mr. Huffman stated DCRUA has a contract with the school for pumping, but that would be decided later.

Supervisor Jessie Medlin made the motion and Supervisor Bill Russell seconded the motion to approve the letter and authorize the Board President to sign.

See Exhibit I.5.

6. Star Landing Road Bridge Replacement – Award of Bid and Authorization for Board President Signature on All Documents ERBR-STP-0906(4)B

Mr. Huffman stated this item includes 2 related documents. He stated they received 2 bids on the Star Landing Road Bridge Replacement project: Talbot Brothers at $1,722,589.51 (the lowest bid) at 28.47% over the engineer‟s estimate Phillips Construction at $2,549,323.24 at 90.12% over the engineer‟s estimate

He said there is about $1.5 million in the ERBR grant leaving a shortfall; but State Aid has agreed to restore forfeited funds in the amount of $144,000 and new program funds in the amount of $458,572 from the Craft Road Box Project. He stated when the Craft Road project starts he will request funds from forfeited funds to complete that project.

Supervisor Russell asked about the start date. Mr. Huffman said it could likely be mid-October. Supervisor Medlin asked where the forfeited funds came from. Mr. Huffman stated it was

______25 L.C. September 3, 2019

money allocated to DeSoto County, but they did not have a LSBP project. He stated this action will also keep the current funds from being forfeited.

Supervisor Bill Russell made the motion and Supervisor Mark Gardner seconded the motion to award the bid to Talbot Brothers finding them to be the lowest and best qualified bidder; approve the Board orders as outlined with $458,572 from DeSoto County‟s State LSBP funds and $144,000 restored from forfeited funds; and authorize the Board President to sign all documents presented as well as the Board Order.

See Exhibit I.6. J. NEW BUSINESS

1. Human Resources – Recognition from Milliman

Human Resources Director Carla Crockett stated DeSoto County has awesome benefits through their insurance plan. She stated Milliman has acknowledged DeSoto County as “Best in Benefits” for the third year in a row. Mrs. Crockett presented the Board with a plaque from Milliman.

2. Fire/EMA – Request to Activate Committee to Update Fire Code for County

Mrs. Lynchard stated that Chief Chris Olson has requested to activate the committee to update the fire code for the County.

Supervisor Mark Gardner made the motion and Supervisor Jessie Medlin seconded the motion to nominate the same committee, Supervisor Caldwell and Supervisor Russell, and authorize the Board Attorney to work with them as well.

3. Road Projects a. ERBR-STP-0906(4)B – Star Landing Road Bridge Replacement: Approval of Task Order #13 for CE&I Services and ERBR Funds Request Letter and Final Payment Checklist Documents and for Board President to Sign All Applicable Documents

Mr. Tracy Huffman stated Task Order #13 is 10% of the current bid in place and subject to fluctuate with the final cost. He requested approval of the task order and ERBR Funds Request letter. Mr. Huffman stated Ms. Melinda McGrath from MDOT needs the letter signed by the Board President officially requesting the ERBR funds. He stated the checklist has to be formally submitted to MDOT with the signature of the Board President and Project Engineer.

Mr. Huffman noted this would use the LSBP funds that were going to be forfeited.

Supervisor Bill Russell made the motion and Supervisor Lee Caldwell seconded the motion to approve Task Order #13 as presented, and authorize the Board President to sign the task order,

______26 L.C. September 3, 2019

ERBR Funds Request Letter, and Final Payment Checklist documents, and any other appropriate documents.

Mrs. Lynchard asked if this action would include authorization to sign any future documents. Mr. Huffman said there will be other documents related to this by means of the actual contract; but this motion just included the presented documents.

See Exhibit J.3.a. b. Notice of Forfeiture of LSBP Funds

Mr. Huffman stated there was $173,000 in the next round of forfeited funds, which will be resolved by the action on Item I.6. He stated he will respond that those funds are being addressed.

Later in the meeting: Mr. Huffman presented a proposed letter to send to State Aid stating the funds eligible for forfeiture in the amount of $173,000 are programmed to be utilized on the active project ERBR- STP-0906(4)B – Star Landing Road Bridge and a Board Order authorizing the transfer of funds and requested the Board President‟s signature.

Supervisor Bill Russell made the motion and Supervisor Lee Caldwell seconded the motion to authorize the Board President to sign the letter to State Aid requesting the transfer of funds in the amount of $173,000 to be utilized on the active project ERBR-STP-0906(4)B – Star Landing Road Bridge and the Board Order authorizing the transfer of funds.

See Exhibit J.3.b. c. Update on Holly Springs Road

Mr. Huffman stated he had an update on Holly Springs Road. He stated he has been told it would be 4 months before they can go out to bid unless they file an advance construction letter that could, hopefully, let the advertisement for bids go out in about 30 days. Mr. Huffman said he would get the advanced construction letter together and bring it back to the Board later in the day and requested the Board authorize the Board President to sign the letter.

Mr. Huffman also noted Waggoner Engineering is out of the budget that the Board previously approved. He asked for the Board to approve a task order for $24,000 to finish out the comments and go out for bidding phase. Mr. Huffman stated this would be amendment #4 to Task Order #9. Mrs. Lynchard stated that money would come from Ending Cash in the bridge fund #160.

Supervisor Michael Lee made the motion and Supervisor Lee Caldwell seconded the motion to take $24,000 out of the bridge fund 160-351 and approve the amendment to Task Order #9/Amendment 4 and authorize the Board President to sign the Task Order and Advanced Construction Letter.

______27 L.C. September 3, 2019

See Exhibit J.3.c. d. Advanced Construction Request Letter – Holly Springs Road Segment I – FBLD – 1920-00(007) – LPA/104863-701000

Mr. Huffman came back with a copy of the advanced construction request letter to help secure funding, with the BUILD Grant agreement to come later. He stated the letter asks Federal Highways to allocate funds to move forward as soon as approved.

Supervisor Russell asked how much money this was for. Mr. Huffman stated $13 million.

Supervisor Gardner asked when it would be appropriate to have a ground breaking. Mr. Huffman said he is trying to get Entergy to give their price for moving utilities so they can start clearing, hopefully, in the fall; possibly within the next 30 days.

Supervisor Lee asked about the end of October. Supervisor Gardner said Monday, October 28th ; which is also former Supervisor Harvey Lee‟s birthday. The Board agreed that date would be very special as Supervisor Harvey Lee was a driving force behind the Holly Springs Road project.

See Item J.3.c. for authorization for Board President to sign Advanced Construction Letter.

See Exhibit J.3.d.

4. Environmental Services a. Stormwater Awareness Week

Environmental Services Director Ray Laughter stated the Stormwater Committee met and asked that the Board recognize the week of September 23-27, 2019 as Stormwater Awareness Week in DeSoto County. He said he would be asking the Board to read in some schools and noted that the Stormwater Committee talked about using our own book next year.

Supervisor Jessie Medlin made the motion and Supervisor Lee Caldwell seconded the motion to recognize the week of September 23-27, 2019 as Stormwater Awareness Week in DeSoto County and authorize the Board President to sign the resolution declaring such.

See Exhibit J.4.a. b. Recreational Trails Grant

Mr. Laughter stated they have applied for 4 years for this grant; and this year it was awarded for Ingrams Mill Park. He stated the department is very excited to get the grant and they will begin construction immediately upon receiving the funds. Mr. Laughter stated the County‟s match of $30,000 is in the budget for next year. He requested the Board President have authorization to sign the grant when it comes in.

______28 L.C. September 3, 2019

Supervisor Jessie Medlin made the motion and Supervisor Bill Russell seconded the motion to accept the Recreational Trails Grant with a $30,000 match from the County and authorize the Board President to sign upon receipt.

5. Office of Procurement a. Sole Source Purchase for Axon for Constables

Procurement Coordinator Karen McNeil stated the Constables want to purchase tasers and they are contributing a total of $6,025.00 from their budgets. She stated Axon is the only vendor that sells Tasers.

Supervisor Gardner said Constable Holloway called him and two of the constables are already Taser certified; and the others will get certified. He said it offers the constables a non-lethal alternative.

Supervisor Caldwell said they also mentioned that, if needed, a Taser could be used in court rather than pepper spray.

Mrs. McNeil stated there is not another Company that can provide Taser and that is what the officers are certified on. Mr. Nowak stated they are already certified on Taser, Taser is the only one that records deployment, and the only device that has been through numerous court challenges.

Supervisor Mark Gardner made the motion and Supervisor Lee Caldwell seconded the motion to approve the sole source purchase for Axon Tasers finding that Taser is the only one that records deployment, the constables are certified on Taser, and it is the only device that has been through numerous court challenges.

The motion passed by a vote as follows: Supervisor Jessie Medlin, First District NO Supervisor Mark Gardner, Second District YES Supervisor Bill Russell, Third District YES Supervisor Lee Caldwell, Fourth District YES Supervisor Michael Lee, Fifth District YES

See Exhibit J.5.a.

6. Office of Finance and Accounting a. Preliminary Inventory Dispositions – EMA, IT, Fleet Management, Circuit Court Reporters, EMS

Inventory Clerk Hunter Pettigrew stated EMA has some old headsets and inoperable equipment; IT has computers and monitors that don‟t work; Fleet has 3 vehicles, a Chevrolet with high mileage and needs a motor, and 2 Crown Vics; Circuit Reporters have an old printer that does not work; and EMS has 3 GPS units that will not work with new data.

Supervisor Medlin asked about the tractors on the Final Dispositions. Mr. Pettigrew stated the Road Department got rid of tractors and a bush hog. Supervisor Medlin asked for the mileage/hours on the reports. Mr. Pettigrew stated he would ask for that information when the dispositions were submitted.

______29 L.C. September 3, 2019

Supervisor Jessie Medlin made the motion and Supervisor Mark Gardner seconded the motion to approve the preliminary inventory dispositions for EMA, IT, Fleet Management, Circuit Court Reporters, and EMS as presented.

The motion passed by a vote as follows:

Supervisor Jessie Medlin, First District YES Supervisor Mark Gardner, Second District YES Supervisor Bill Russell, Third District YES Supervisor Lee Caldwell, Fourth District YES Supervisor Michael Lee, Fifth District YES

See Exhibit J.6.a. b. Interfund Transfer & Any Necessary Budget Amendment – Postage for Car Tags

Mrs. Freeze stated this is hopefully the last request to transfer funds. She stated the funds collected in April, May and June settled in May, June and July. She noted the funds were in the General Fund, but they did not realize the postage would increase so drastically from $1.50 to $3.50 per car tag.

Supervisor Jessie Medlin made the motion and Supervisor Michael Lee seconded the motion to approve the Interfund Transfer for car tag postage as presented.

The motion passed by a vote as follows:

See Exhibit J.6.b. c. Claims Docket

Chief Financial Officer Andrea Freeze presented a page by page declaration of the Claims Docket. Deputy Director Stephanie Hanks brought invoice documentation to address any questions.

Supervisor Jessie Medlin asked about the following claims:

Page 73 – Waste Pro Memphis Recycle Disposal $280 – Mr. Laughter stated that is for televisions that are now being landfilled Page 45 – Gulf Guaranty – Mrs. Hanks stated the County pays them and they pay the bills. She stated they also have an admin fee on each bill of $77.65. Mrs. Lynchard stated they have saved the County a lot of money. Page 78 – North Central – Center Hill – Mr. Swims stated that is the signal light at Center Hill. Supervisor Medlin asked if the County had paid $300,000 for dirt at the rubbish pit. Mr. Laughter stated it is actually $400,000.

Supervisor Mark Gardner asked about the following claims: Page 9 – Sandborn Map – Mr. Mitchell stated this is targeted to go online this fall and it is about 90% paid. Page 19 – JE Allen – The invoice showed ceiling tiles for Ingrams Mill Schoolhouse. Page 19 – Woodson & Bozeman – The invoice showed air conditioner for Hernando Library Page 20 – Paessler AG – Mr. Mitchell stated that is support for software. He stated they watch is closely Page 20 – Business Communications – Mr. Mitchell stated that is for backup support of the Data Center. He stated they pay over $200,000 per year on support. Page 21- Fresche Solutions – Mr. Mitchell stated that is support on DeSotoMS.info Page 23 – Journey to New Beginnings – The invoice showed this was for an expert witness.

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Page 25 – Patrick Vance Daly – unusually large amount for guardian at litem – Mrs. Freeze stated he is at Juvenile Court and their administrator has been out. This is 3 months of payments. Page 28 – Hunter Paper – lot of office supplies ordered. Mrs. Lynchard contacted Mr. Sanford and he said they only order 3 or 4 times a year and they were low. Page 37 – Sheriff‟s Admin – Also a lot of office supplies Page 42 – North Miss 2-way – Federal Allegiant $20,400. The invoice showed 17 light bars with mounts. Mrs. Ford was contacted and said that was for cars they will be buying in 2020. Page 49 – Caltopo – The invoice showed 2 offline accounts for search and rescue mapping Page 49 – Gigaparts – Mr. Mitchell stated they redid the room at EOC and that it for a radio Page 61 – Stenograph – The invoice showed software for Court reporter Page 66 – Guardian – The invoice showed additional scanners for jail, 2 readers and 2 licenses for tracker. Mr. Mitchel stated it tracks inmates and equipment at the jail. Page 70 - $70,000 – Region IV – Mrs. Freeze stated those are July invoices Page 70 - $36,000 – Turn Around Achieve – Mrs. Freeze stated that is for monitoring the grant and was built in as part of the agreement Page 78 – Z&J Construction - $3,000 – Mr. Swims stated that was for fans in the new shop. Page 89 – Power Equipment Rental – The invoice showed track hoe rental – Mr. Swims stated it was used on Jaybird and they can ask for reimbursement. Supervisor Bill Russell had no questions.

Supervisor Lee Caldwell asked about the following claims:

Page 13 – M&I Properties – Mr. Nowak stated they have filed an appeal for their gas pumps conditional use application. Page 13 – Bruce Prewett – Mr. Nowak stated the Court Order had a number of things that had to be addressed and they have been getting them over time. Page 13 – Core 5 Appeal – Mr. Nowak stated that is for work a couple of months past. He stated that appeal has been voluntarily dismissed. Page 13 – Lisa Gay – Mr. Nowak stated that was a wrongful death case. Supervisor Michael Lee asked about the following claims:

Page 40 – Axon – The invoice showed 40 left-hand holsters for the Sheriff‟s Department.

In accordance with Section 19-13-31 and Section 19-11-23 of the Mississippi Code Annotated, Supervisor Jessie Medlin made the motion and Supervisor Lee Caldwell seconded the motion to authorize the Chancery Clerk to pay the bills as presented by the Chief Financial Officer.

The motion passed by a vote as follows:

See Exhibit J.6.c. 1) Region IV – Explanation of Invoice See Exhibit J.6.c.1.

7. Contract Administration a. Sheriff’s Department – Naval Surface Warfare Center

Director of Procurement and Administrative Services Pat McLeod stated this is a finding of fact for prepay of night vision goggles. She stated the Board made the finding of fact in October 2017. Mrs. McLeod stated the amount is $7,200 and requested the Board President‟s signature.

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Supervisor Mark Gardner made the motion and Supervisor Jessie Medlin seconded the motion to approve the prepayment of $7,200 for night vision goggles for the Sheriff‟s Department based on the finding the Board made in October 2017.

See Exhibit J.7.a.

8. Road Department a. Bond Report – The Retreat

Mr. Swims reminded the Board that he asked them to hold off on this bond previously. He said they inspected the subdivision and there were no other issues. Supervisor Medlin said this was a disagreement between the developer and contractor. Mr. Swims stated they have made the necessary repairs and he requested the Bond be released.

Supervisor Jessie Medlin made the motion and Supervisor Lee Caldwell seconded the motion to release the bond on The Retreat subdivision.

See Exhibit J.8.a. b. Road Register Update – The Retreat Mr. Swims requested the road in The Retreat be added to the Road Register and to approve the updated Road Register.

Supervisor Jessie Medlin made the motion and Supervisor Michael Lee seconded the motion to approve the updates to the Road Register as presented.

See Exhibit J.8.b. c. Finding of Fact – 5610 Kaitlyn Dr E Mr. Swims stated a culvert is not holding up and it is causing sinkholes. He said the last time the Road Department made repairs in this area, the Board agreed to make the repairs and get reimbursement from the Town of Walls. He stated the repairs at 5610 Kaitlyn Dr E will be approximately $2,657 and at 9167 Kaitlyn Dr E will be about $8082. Supervisor Bill Russell made the motion and Supervisor Jessie Medlin seconded the motion to make the repairs with the Town of Walls‟ permission and conditioned upon the Town reimbursing the County for the repairs at 5610 & 9167 Kaitlyn Dr. East.

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See Exhibit J.8.c. d. Finding of Fact – 9167 Kaitlyn Dr E This item was discussed at J.8.c. See Exhibit J.8.d. e. Fence Repair at 6653 Broadwing Circle West Mr. Swims stated they mowed behind Hawks Crossing around the lake and a rock was thrown and hit a private fence. He stated it appears to be a legitimate request for $250 to replace a fence section. Supervisor Lee stated the Road Department had put in rip rap in that area to stop some erosion and a tractor apparently hit it and threw a large rock into the fence. He suggested spraying around the rip rap to keep from hitting it with the mowers. Supervisor Gardner asked if all the bush hogs had safety chains. Mr. Swims said they do. Supervisor Michael Lee made the motion and Supervisor Mark Gardner seconded the motion to repair the fence at 6653 Broadwing Circle West at a cost of $250.00 as requested. The motion passed by a vote as follows: Supervisor Jessie Medlin, First District YES Supervisor Mark Gardner, Second District YES Supervisor Bill Russell, Third District YES Supervisor Lee Caldwell, Fourth District YES Supervisor Michael Lee, Fifth District YES

See Exhibit J.8.e. 9. E-911 Commission Appointment

Director of Administrative Services and Procurement Pat McLeod stated Chief Olson‟s appointment is about to expire.

Supervisor Lee Caldwell made the motion and Supervisor Jessie Medlin seconded the motion to reappoint EMA Director Chief Chris Olson to the E-911 Commission as the Board of Supervisors‟ appointee.

See Exhibit J.9. 10. Lease Agreement – Star Landing Road

Supervisor Caldwell stated the County has to give the sod farm 90-days‟ notice that part of their area will be cut from the lease. She stated the amendment comes because the Armory location had to move to the west some. She also stated the Armory will let the sod farm continue to use the area until they actually start construction.

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Supervisor Mark Gardner made the motion and Supervisor Lee Caldwell seconded the motion to amend the lease with DeSoto Sod Farm for the amended acreage, authorize the firm of Smith, Phillips, Mitchell, Scott & Nowak to draft the amended lease, and authorize the Board President to sign.

. 11. Human Resources – Request to Seek Quotes for Flu Shots

Mrs. Lynchard requested the Board authorize Human Resources to seek quotes for flu shots for employees.

Supervisor Jessie Medlin made the motion and Supervisor Lee Caldwell seconded the motion to authorize Human Resources to seek quotes for flu shots for employees.

12. DHS Lease Agreements

Mr. Nowak stated there are 3 agreements; Child Protective Services, Economic Assistance, Family Services. He said he has Family Services; but CPS had a change in leadership and he is waiting for their signatures as well as Economic Assistance. Mrs. Lynchard stated they are trying to get the leases in place and then asking for reimbursement of what has not been paid.

13. Budget FY20

The Board discussed the effects of raises and insurance costs and the impact they would both have on the budget. They all agreed that the employees are the biggest asset of the County and that they wanted to do right by the employees.

Supervisor Mark Gardner made the motion and Supervisor Bill Russell seconded the motion to give a 2.5% raise effective on September 22 to be reflected in the 2nd check in October and an additional 1.5% on February 1st based on today‟s salary to offset potential insurance costs that likely will have to be passed on to employees, for an overall 4% raise.

Supervisor Medlin stated his objection was because of the insurance costs. Supervisor Lee stated he might not be for the special requests for salary increases with this option. Supervisor Caldwell stated they would have to review the special requests. Supervisor Gardner stated this would be an allocation to the Department head or elected official to disburse at their discretion. Mr. Nowak stated he would look into the legality of a mid-year raise.

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K. PLANNING

1. Final Subdivision

a. Misty Oaks Subd, Phase 2, 1st Rev. of Lots 26 & 27 (7385) - Application is Final subdivision approval of 1 lots on 4.67 acres. Identified as Parcel #2- 08-4-17-01-0-00027-00 located on the west side of Misty Oaks Lane and south of Austin Road in Section 17, Township 2, Range 8 (District 4) Applicant: Eddie Stanford

Mr. Hopkins presented the Misty Oaks Subdivision, Phase 2, 1st Rev of Lots 26 & 27 application for final subdivision approval to merge Lots 26 & 27 to create one lot. Mr. Eddie Stanford was present to represent the application.

Supervisor Caldwell stated that the application is to combine 2 lots into one lot for a single home. She then stated that she finds the owners of Lots 25 & 28 as being affected and will need to sign the plat.

Supervisor Caldwell made a Motion and Supervisor Lee seconded the Motion to approve the Misty Oaks Subdivision, Phase 2, 1st Rev of Lots 26 & 27 to include a finding that the owners of Lots 25 & 26 are the adversely affected parties that will be required to sign the final plat.

THE FOLLOWING ACTION WAS TAKEN ON THIS MATTER:

FIRST DISTRICT SUPERVISOR, JESSIE MEDLIN YES SECOND DISTRICT SUPERVISOR, MARK GARDNER YES THIRD DISTRICT SUPERVISOR, BILL RUSSELL YES FOURTH DISTRICT SUPERVISOR, LEE CALDWELL YES FIFTH DISTRICT SUPERVISOR, MICHAEL LEE YES

b. Richmond Woods Estates, 1st Rev. of Lots 1 & 2 (7376) - Application is Final subdivision approval of 1 lot on 4.11 acres. Identified as Parcel #3-06-8- 2801-0-00001-00 & #3-06-8-2801-0-00002-00 located on the south side of Steven Henry Road and west of Gitter Road in Section 28, Township 3, Range 6 (District 5) Applicant: Paul McCloud Mr. Hopkins presented the Richmond Woods Estates, 1st Rev. of Lots 1 & 2 application for final subdivision approval to merge Lots 1 & 2 to create one lot. Paul McCloud was present to represent the application.

Mr. McCloud stated that he thought the two lots were combined into one lot when he closed on the property but later found out they were still separate when he asked for a building permit for a barn.

There was discussion that the house is located where it is on the property due to the flow of water on land that causes flooding.

Supervisor Lee made a Motion and Supervisor Caldwell seconded the Motion to approve the Richmond Woods Estates, 1st Rev. of Lots 1 & 2 to include a finding that the owner of the property at 8649 Steven Henry Dr. is the adversely affected party that will be required to sign the final plat.

THE FOLLOWING ACTION WAS TAKEN ON THIS MATTER:

2. Consent

a. Sayger Hill Minor Lot (#7379) Approval of 1 lot(s) on 3.00 acre(s) out of 24.00 acres. Subject property is identified as Parcel #3-06-9-30-00-0-00002- 02. Subject property is located on the south side of Holly Springs Rd and east of Smith Rd in Section 30, Township 3, Range 6 (District 5)

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Applicant: Rick Sayger

b. Haley 6 Acre Minor Lot (#7380) Approval of 1 lot(s) on 6.00 acre(s) out of 158.00. Subject property is identified as Parcel #2-09-1-12-00-0-00011-00. Subject property is located on the north side of Austin Rd and west of Hwy 301 in Section 12, Township 2, Range 9 (District 3) Applicant: Virginia Gatrell

c. Boggan’s Crossing, 1st Rev Minor Lot (#7381) Approval of 5 lot(s) on 5.99 acre(s). Subject property is identified as Parcel #3-06-2-04-00-0-00014-00. Subject property is located on the north side of Vaiden Road and east of Anderson Lane in Section 4, Township 3, Range 6 (District 5) Applicant: Pamela Murphy

d. Ronan 2 Lot Minor Lot (#7382) Approval of 2 lot(s) on 4.01 acre(s). Subject property is identified as Parcel #2-07-7-35-00-0-000013-05. Subject property is located on the east side of Malone Road and north of Byhalia Road in Section 35, Township 2, Range 7 (District 5) Applicant: Ian Sammons

e. Ramage Estates Minor Lot (#7383) Approval of 2 lot(s) on 10.64 acre(s). Subject property is identified as Parcel #2-08-8-27-00-0-00002-23. Subject property is located on the north side of Dean Rd and east of Tulane Road in Section 27, Township 2, Range 8 (District 4) Applicant: Robert Ramage

f. Hendryx Minor Lot (#7384) Approval of 2 lot(s) on 9.785 acre(s). Subject property is identified as Parcel #3-09-4-17-00-0-00006-01. Subject property is located on the south side of W. Commerce and west of Bluff Road in Section 17, Township 3, Range 9 (District 4) Applicant: Charles Hendryx

Mr. Hopkins presented the Consent Agenda items above. He then stated the applications meet all Subdivision Ordinance requirements.

Supervisor Lee made the motion and Supervisor Medlin seconded the motion to approve the items and actions set forth on the Consent Agenda.

THE FOLLOWING ACTION WAS TAKEN ON THIS MATTER:

See Exhibit K.

L. EXECUTIVE The executive session portion of these minutes is recorded under the portion of the minutes called “Executive Session”. Supervisor Mark Gardner made the motion and Supervisor Lee Caldwell seconded the motion to recess the Board meeting until Thursday, September 5, 2019 at 1 p.m.

The motion passed by a vote as follows:

Supervisor Jessie Medlin, First District NO Supervisor Mark Gardner, Second District YES Supervisor Bill Russell, Third District YES Supervisor Lee Caldwell, Fourth District YES Supervisor Michael Lee, Fifth District YES

THIS the 7th day of October, 2019, these minutes have been read and approved by the DeSoto County Board of Supervisors.

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______Lee Caldwell, President DeSoto County Board of Supervisors

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