SHIRE OF WAGIN
ORDINARY MEETING OF COUNCIL Agenda 18 September 2018 President and Councillors
An Ordinary meeting of Council is called for Tuesday 18th September 2018 commencing at 7.00 pm in the Shire of Wagin Council Chamber, 2 Arthur Road Wagin.
B A Roderick ACTING CHIEF EXECUTIVE OFFICER 13th September 2018
Contents 1. OPENING
2 2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE (PREVIOUSLY APPROVED) 3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 4. PUBLIC QUESTION TIME 5. APPLICATION FOR LEAVE OF ABSENCE 6. PUBLIC FORUM (PETITION/DEPUTATIONS/PRESENTATIONS) 7. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS Note: That, under Section 5.65 of the Local Government Act 1995, care should be exercised by all Councillors to ensure that a “financial interest” is declared and that they refrain from voting on any matters which are considered that may come within the ambit of the act. 8. CONFIRMATION OF PREVIOUS MEETING MINUTES COUNCIL DECISION
Moved: Cr. Seconded: Cr.
That the Minutes of the Ordinary Council Meeting of 21st August 2018 be confirmed as true and accurate.
Carried
9. STATUS REPORT – AUGUST 2018 5 10. REPORTS FROM COMMITTEES – Nil Reports 18 11. FINANCIAL REPORTS – JULY AND AUGUST 2018 18 12. REPORTS OF OFFICERS 90 12.1 WORKS AND SERVICES REPORT – AUGUST 2018 90 12.2 ENVIRONMENTAL HEALTH OFFICER / BUILDING SURVEYORS REPORT – AUGUST 2018 93 12.3 ACTING CHIEF EXECUTIVE OFFICERS REPORT – AUGUST 2018 95 13. AGENDA ITEMS 105 13.1 DUAL FIRE CONTROL OFFICERS – SHIRE OF NARROGIN 105 13.2 PIESSEVILLE HALL COMMITTEE 108 13.3 FINAL ADOPTION – PROPOSED SHIRE OF WAGIN HERITAGE LIST 110 14. ANNOUNCEMENTS OF PRESIDENT AND COUNCILLORS 129 15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING 129 16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2) 130 16.1 WAGIN HUGGLE BEARS DAY CARE – LEASE AGREEMENT EXTENTION – TBZ LEYTE HOLDINGS PTY LTD 130 17. CLOSURE 130
3 DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Wagin for any act, omission or statement or intimation occurring during Council or Committee meetings. The Shire of Wagin disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by a member or officer of the Shire of Wagin during the course of any meeting is not intended to be and is not to be taken as notice of approval from the Shire of Wagin. The Shire of Wagin warns that anyone who has any application lodged with the Shire of Wagin must obtain and should only rely on written confirmation of the outcome of the application, and any conditions attaching to the decision made by the Shire of Wagin in respect of the application.
Gifts & Travel Register Just a reminder about your obligations as Councillors regarding the Gifts & Travel Register. The City of Perth Bill 2015 has amended the Local Government Act 1995 (the Act) to provide that a relevant person who accepts a gift which is worth greater than $200 must disclose acceptance of the gift within ten days of receipt to the Chief Executive Officer, rather than in an annual return. All contributions to travel over $200 must also be disclosed. Note: - These amounts are accumulative so any gift with an accumulative value over a 12 month period must also be declared
4 9. STATUS REPORT – AUGUST 2018
Date Resolution Officer Description Action Status Questions & # Comments FINANCE & ADMINISTRATION
28 April 2702 CEO Puntapin Rock Dam That Council advise 2015 Water Corp that it is prepared to accept the responsibility and vesting of the Puntapin Dam and associated reserves and infrastructure.
21 Feb 3215 CEO/ MF Road Damage – That Council resolve if an Work in progress 2017 WANDRRA Claim acceptable exemption is not forthcoming then Council engage CORE Business Australia from Busselton to undertake the project supervision for the restoration of damaged roads throughout the Shire of Wagin 23 May 3279 CEO Acquisition of vacant That Council authorise the Lots 150 & 64 2017 commercial lots CEO to negotiate a purchase have been price with the property owners purchased, Lot 31
5 of lots 31, 64 and 150 Tudhoe to still be Street, Wagin. acquired. 17 April 3716 That Council negotiate the 2018 purchase of lot 31 Tudhoe Street 27 June 3285 CEO/MF Wagin Cemetery That Council consider Budgeted 18/19 2017 Upgrades $35,000 in the 2017/2018 budget as per Council Strategic Plan 28 3419 DCEO Nomination for a Council That Council nominate Cr D Staff to investigate Nomination not November Delegate to the Wagin M Patterson for the Wagin how to remove the accepted. 2017 District High School – District High School Council Parents & Citizens Council Association from Update: Cr Council’s Committee Patterson elected Delegates and to the P&C replace with the Committee Wagin District High School Council
27 February 3452 CEO / MF Budget Consideration That Council consider the Included in 18/19 2018 2018 / 2019 inclusion of a 15 m x 9 m Budget. storage shed and additions skip bins for the Wagin Waste Landfill site.
17 April 3709 CEO Letter of Support – That the Shire of Wagin Letter sent, 2018 Pyrolysis Plant provide a letter of support to the Great Southern Waste Grant Applications Group & Curtain University for submitted the Pyrolysis Plant Project
6 19 June 3745 CEO Regional Airport That Council accept the Financial 2018 Development Scheme RADS grant of $10,589 for Assistance (RADS) – Wind Sock the replacement of the Agreement windsock at the Wagin Airport Signed and that work will be undertaken in the 2018/19 financial year. 19 June 3746 CEO Completion of New That Council consider a Budgeted 2018 Hangar Area budget allocation of $20,000 2018/2019 to complete the required fencing at the airport around the site of the proposed new hangars. 19 June 3748 CEO Airport Development That Council investigate the Estimate of cost 2018 Committee Meeting – cost of bitumising the northern $45,000 General Business – North end of the cross strip up to Strip the new hangar area.
19 June 3765 CEO Ordinary Meeting of That Council write a letter to In Progress 2018 Council 19 June 2018 – Western Power requesting Urgent Business / quotes for new streetlights for Western Power various areas and any damaged lights be replaced with LED lights 19 June 3766 CEO Ordinary Meeting of That Council write to the 2018 Council 19 June 2018 – Wheatbelt Development Urgent Business / Commission expressing Wheatbelt Development disappointment over the lost Commission opportunity to lodge an EOI for the Qantas Pilot Training
7 School.
17 July 3774 CEO/MF Staff Housing Policy That Council accept and The Staff Housing 2018 endorse the Staff Housing policy has been Policy referred to the Finance and General Purpose Committee 17 July 3775 CEO Recoating of Shire That Council seek quotes to 2018 Administration Roof spray seal the Shire Administration Roof.
17 July 3776 CEO Library / Gallery That Council consider Consultant 2018 Relocation inclusion of funding for a considered in the consultant to redesign the 18/19 Budget Town Hall as a Library / Gallery.
17 July 3783 CEO/MO Works & Services That the issues regarding 2018 W Committee Meeting – 3 watering the Sportsground July 2018 General oval be included in the Business / Think Water 2018/19 budget.
17 July 3792 CEO Southern Agcare That Council authorise and Budgeted 18/19 2018 Contribution commit a $1,500 contribution to Southern Agcare per year for three years commencing 2018/2019 and ceasing on 2020/2021.
17 July 3793 CEO Administration Policy # 13 That Council endorse the Adopted Fitness for Work Policy – amended and updated
8 2018 Updated Administration Policy # 13 Fitness for Work Policy
17 July 3794 CEO Management of the That Council Accept Refer Agenda 2018 Piesseville Hall management of the item in Sept Piesseville Hall and Agenda nomination be called from members of the Community to form the Shire of Wagin – Piesseville Hall Committee. 17 July 3796 CEO Puppy Farming That Council submit comment Comment sent to 2018 to the Department regarding WALGA and the Puppy Farming raising State Government several questions.
21 August 3818 DCEO Trotting Track Light pole That the trotting track light Completed 2018 covers pole covers be removed
21 August 3826 CEO October 2018 Ordinary That the October Ordinary Advertising 2018 Meeting of Council Date – Meeting of Council be held on commenced Change the 23 of October 2018 not the 16 of October 2018 21 August 3827 CEO/MF Wheatbelt Secondary That Council support the Letter of Support 2018 Freight Route – Secondary Freight Route sent Submission / Council project, authorise the CEO to Support prepare a letter of support in favour of an application for funding and endorse an allocation of $6,000 to co-fund the Secondary Freight Route Project Development subject
9 to a successful funding application
10 HEALTH, BUILDING & PLANNING 24 May 1619 CEO Proposed Residential Staff not to progress No action at 2011 Subdivision – Lot 896 Arnott development until further this stage. Street consideration of future needs be determined.
26 Mar 2129 CEO Future Accommodation CEO to seek concept plans Collate Library survey Refer #3776 2013 Requirements – for alternative future venues. - Completed Library/Gallery/Tourist Fin & Admin information HACC
25 Nov 2596 CEO MOU Unigrain – Supply of The Shire have the right to CEO to 2014 & Bore Water take 20% of desalinated contact 2597 water and may request a Unigrain re monthly allocation of .5ml if this matter this exceeds the 20%The Shire will pay on a cost plus basis also a copy of the MOU to go to Morton Seed and Grain (Unigrain) for comment.
26 Apr 2980 CEO Cemetery – Entrance Shelter Asset Management Plans 2016 Committee Meeting 3 March prepared 2016 Quotes
11 That the drawing design by obtained Darren Smith be approved 22 Nov 3154 for the shelter at the Wagin 2016 Cemetery.
That Council accept the design by Slavin Architects
24 October 3402 CEO/URP Proposed Shire of Wagin That Council authorise the September 2017 Heritage List Shire Administration to Agenda Item- proceed with preparation of a new Heritage List comprising all category 1 & 2 properties in the Shire of Wagin Municipal Heritage inventory in accordance with the planning and development (local Planning Schemes) Reg 2015.
27 3472 Exurban Development Application – That Council approve the No Building February Rural & Proposed Repurposed single development application with permit issued 2018 Regional bedroom dwelling & conditions Planning associated outbuilding (domestic shed)
19 June 3744 CEO Area for Aerial Sprayer Use That an area be set aside on 2018 the Eastern end of the runway 24/06/ for the use of by crop dusters to reload.
12 17 July 3795 Exurban Development Application – That Council approve the Proponent 2018 Rural & Proposed Addition to existing development application advised Regional Industrial Shed for storage / 58 subject to conditions. Planning Vernal Street, Wagin
17 July 3797 CEO Development Application – That Council approve the Proponent 2018 Freight Depot Lot 69 Tudhoe development subject to advised Street, Wagin (BP Service conditions Station)
21 August 3828 URP Development Application – That this application be Proponent 2018 Proposed alterations and approved – subject to advised additions to existing conditions commercial building – NAB, Wagin
21 August 3829 URP Development Application – That this application be Proponent 2018 Proposed approved – subject to advised Telecommunications conditions infrastructure (New Mobile Phone Base station) 1 Ballagin Street, Wagin
21 August 3830 URP Development Application – That this application be Proponent 2018 Proposed New Carport & approved – subject to advised Associated Lean to structure conditions 67 Tudor Street, Wagin
21 August 3831 URP Proposed Amendment No 6 – That Council approve the Proponent 2018 Shire of Wagin Local Planning amendment of No 6 Shire of advised Scheme No 2 Wagin Town Planning
13 scheme No 2
14 WORKS & SERVICES 27 Oct 2845 CEO Heating of Toddler Pool The CEO to investigate the Budget Item 17/18 2015 costs involved with the heating of the toddler pool. Pool revitalisation grant quotes being obtained
20 Dec 3196 CEO Request for naming unnamed That Council resolve to Referred to the 2016 road – Stott Road name the Road between Geographic Names Dongolocking and Committee Gundaring North Roads – Stott Road.
27 3456 MOW Audit of Piesseville – Tarwonga That Council audit the As time permits February Road from Thompson Road potential hazard on these S 2018 through to Dohle’s S Bend – bends to determine whether the Camber on the bends is correct
15 May 3723 DCEO Tavistock Street Upgrades That 6 raised rock garden In Progress 2018` beds be installed at the heads of the median strips, with suitable and or metal art work be installed into the beds, and that suitable trees be planted in strategic places in both the bitumen and footpath along the southern and northern
15 sides of Tavistock Street.
17 July 3784 Tavistock Street Upgrades - That 2 sets of bollards be 2018 Bollards installed in front of the beds at the heads of the medium strip intersecting Tudor & Randford Streets Refer to the 21 August That 2 sets of Atlas Solar Townscape 2018 3819 Bollards be installed in Committee Minutes front of the planter boxes
15 May 3724 DCEO Tree Planting and Canopies That suitable advanced In Progress 2018 trees be planted in strategic places in the main CBD area of Tudhoe Street, with a professional horticulturalist engaged to assist in the planting process
17 July 3785 Tree Planting and Canopies – That the Townscape Completed 2018 Townscape Beautification and Beautification and Tree Tree Canopy Plan/Scope of Canopy Plan/Scope of Works Document works document be adopted by Council
21 August 3820 That the updated Street Completed 2018 Tree Implementation Plan and Tree Planting list be adopted
16 17 July 3779 MOW Sealing of Moore Street, Wagin That Council consult a 50km signs installed 2018 supplier for a cost estimate water binding as to trail a section of Moore time permits Street for dust suppression
& That Council design and seek quotes for 3780 improvement of the spillway on Moore Street.
17 July 3782 CEO/MOW Works & Services Committee That the speed humps at Complete 2018 Meeting 3 July 2018 – General the Wagin Caravan Park Business / Wagin Caravan Park be removed – Speed Humps
17 10. REPORTS FROM COMMITTEES
Nil Reports
11. FINANCIAL REPORTS – JULY AND AUGUST 2018
PROPONENT: Manager of Finance OWNER: Shire of Wagin LOCATION/ADDRESS: Shire of Wagin AUTHOR OF REPORT: Manager of Finance SENIOR OFFICER: Chief Executive Officer DATE OF REPORT: 10 September 2018 PREVIOUS REPORT(S): 10 July 2018 DISCLOSURE OF INTEREST: N/A FILE REFERENCE: N/A ATTACHMENTS: Monthly Financial Report and Payments List
BRIEF SUMMARY: The financial statements and list of account payments are attached for Council to adopt.
BACKGROUND: The financial statements for July and August 2018 and corresponding list of account payments are attached for Council to adopt.
COMMENT: The Local Government (Financial Management) Regulations 1996 requires the Council is to be presented with a Statement of Financial Activity each month.
**Gentle Reminder – The Chief Executive Officer has requested that Councillors with queries relating to the payments made please direct them to staff for a response prior to the Council meeting**
CONSULTATION/COMMUNICATION: Nil
STATUTORY/LEGAL IMPLICATIONS: Local Government (Financial Management) Regulations 1996
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: Nil
STRATEGIC IMPLICATIONS: Nil
18 VOTING REQUIREMENTS: Simple Majority
OFFICERS RECOMMENDATION
Moved: Cr. Seconded: Cr.
That Council adopts the Financial Reports for the period ending 31 July 2018 and 31 August 2018 as presented.
Carried
OFFICERS RECOMMENDATION
Moved: Cr. Seconded: Cr.
That EFT Payments EFT7158 – EFT7255, EFT7257 – EFT7259 Cheque Payments 5023 – 5042 and Direct Debit Payments from the Municipal Account totalling $671,798.48 and EFT Payments EFT7157, EFT7256 and Cheque Payments 2482 – 2484 from the Trust Account totalling $2,711.69 for the month of July 2018 be endorsed and accepted for payment.
Carried
OFFICERS RECOMMENDATION
Moved: Cr. Seconded: Cr.
That EFT Payments EFT7262 – EFT7305, EFT7307 – EFT7353, EFT7355 – EFT7390 Cheque Payments 5043 – 5059 and Direct Debit Payments from the Municipal Account totalling $500,832.32 and EFT Payments EFT7260 – EFT7261, EFT7306, EFT7354 and Cheque Payments 2485 – 2489 from the Trust Account totalling $2,009.65 for the month of August 2018 be endorsed and accepted for payment.
Carried
19 SHIRE OF WAGIN
MONTHLY FINANCIAL REPORT (Containing the Statement of Financial Activity) For the Period Ended 31 July 2018
LOCAL GOVERNMENT ACT 1995 LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996
TABLE OF CONTENTS
Monthly Summary Information
Statement of Financial Activity by Program
Statement of Financial Activity by Nature or Type
Note 1 Net Current Assets
Note 2 Explanation of Material Variances
Note 3 Cash and Investments
Note 4 Receivables
Note 5 Rating Revenue
Note 6 Disposal of Assets
Note 7 Capital Acquisitions
Note 8 Borrowings
Note 9 Reserves
Note 10 Grants and Contributions
Note 11 Trust Fund
Note 12 Budget Amendments
20 MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED 31 JULY 2018 KEY INFORMATION
Items of Significance The material variance adopted by the Shire of Wagin for the 2018/19 year is $20,000. A full listing and explanation of all items considered of material variance is disclosed in Note 2. The following selected items highlight significant income and expenditure for the 2018/19 financial year.
Row Labels % Completed Annual Budget YTD Actual Capital Expenditure Land 0% 40,000 0 Buildings 0% 75,000 0 Plant & Equipment 0% 619,000 0 Furniture & Equipment 0% 66,450 0 Infrastructure - Roads 6% 2,131,043 137,838 Footpaths 0% 60,000 0 Infrastructure - Other 0% 270,000 0
Grants, Subsidies and Contributions Operating Grants, Subsidies and Contributions 7% 1,156,297 80,713 Non-operating Grants, Subsidies and Contributions 0% 1,572,821 0
Rates Levied 0% 2312341 0
% Compares current ytd actuals to annual budget
This Time Last Year to Date Year Actual Financial Position * Note 31 Jul 2017 31 Jul 2018 Adjusted Net Current Assets 71% $ 1,050,557 $ 745,121 Cash and Equivalent - Unrestricted 53% $ 759,469 $ 403,050 Cash and Equivalent - Restricted 97% $ 1,217,261 $ 1,177,376 Receivables - Rates 167% $ 32,067 $ 53,492 Receivables - Other 132% $ 519,253 $ 684,310 Payables 101% $ 194,365 $ 195,760
* Note: Compares current ytd actuals to prior year actuals at the same time
21 MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED 31 JULY 2018 INFORMATION
PREPARATION TIMING AND REVIEW SIGNIFICANT ACCOUNTING POLICES
Date prepared: All known transactions up to 12 September 2018 GOODS AND SERVICES TAX Prepared by: Manager of Finance Revenues, expenses and assets are recognised net of the Reviewed by: Deputy Chief Executive Officer amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO). BASIS OF PREPARATION Receivables and payables are stated inclusive of GST receivable or payable. The net amount of GST recoverable REPORT PURPOSE from, or payable to, the ATO is included with receivables or This report is prepared to meet the requirements of Local payables in the statement of financial position. Cash flows Government (Financial Management) Regulations 1996, are presented on a gross basis. The GST components of cash Regulation 34 . Note: The Statements and accompanying flows arising from investing or financing activities which notes are prepared based on all transactions recorded at are recoverable from, or payable to, the ATO are presented the time of preparation and may vary due to transactions as operating cash flows. being processed for the reporting period after the date of preparation. CRITICAL ACCOUNTING ESTIMATES The preparation of a financial report in conformity with BASIS OF ACCOUNTING Australian Accounting Standards requires management to This statement comprises a special purpose financial make judgements, estimates and assumptions that effect report which has been prepared in accordance with the application of policies and reported amounts of assets Australian Accounting Standards (as they apply to local and liabilities, income and expenses. The estimates and governments and not-for-profit entities), Australian associated assumptions are based on historical experience Accounting Interpretations, other authoritative and various other factors that are believed to be pronouncements of the Australian Accounting Standards reasonable under the circumstances; the results of which Board, the Local Government Act 1995 and accompanying form the basis of making the judgements about carrying regulations. Material accounting policies which have been values of assets and liabilities that are not readily adopted in the preparation of this statement are presented apparent from other sources. Actual results may differ from below and have been consistently applied unless stated these estimates. otherwise. Except for cash flow and rate setting information, the report has also been prepared on the ROUNDING OFF FIGURES accrual basis and is based on historical costs, modified, All figures shown in this statement are rounded to the where applicable, by the measurement at fair value of nearest dollar. selected non-current assets, financial assets and liabilities.
THE LOCAL GOVERNMENT REPORTING ENTITY All Funds through which the Council controls resources to carry on its functions have been included in this statement. In the process of reporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfers between Funds) have been eliminated. All monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies appears at Note 12.
22 MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED 31 JULY 2018 SUMMARY GRAPHS
OPERATING REVENUE OPERATING EXPENSES Rates Loss on Profit on Employee 0% Disposal of Disposal of Other Costs Assets Assets Expenditure 38% 0% 0% 1% Operating Grants, Subsidies and Contributions Other 66% Revenue 19%
Interest Earnings 0% Insurance Expenses Service 28% Charges 0% Interest Expenses Depreciation on Non- Fees and 0% Materials and Current Assets Charges Utility Charges Contracts 0% 15% 6% 27%
Budget Operating Revenues -v- Actual Budget Operating Expenses -v-YTD Actual 6,000,000 7,000,000 Budget 2018-19 Budget 2018-19 Actual 2018-19 6,000,000 5,000,000 Actual 2018-19
5,000,000 4,000,000
4,000,000 3,000,000
3,000,000
Amount $ ('000s) $ Amount Amount $ ('000s) $ Amount 2,000,000 2,000,000
1,000,000 1,000,000
0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
CAPITAL REVENUE CAPITAL EXPENSES
Budget Capital Revenue -v- Actual Budget Capital Expenses -v- Actual 3,500,000 1 Budget 2018-19 Budget 2018-19 3,000,000 Actual 2018-19 1 Actual 2018-19
2,500,000 1 2,000,000 1
Amount $ ('000s) $ Amount 1,500,000 Amount $ ('000s) $ Amount 0 1,000,000
0 500,000
0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
This information is to be read in conjunction with the accompanying Financial Statements and Notes.
23 KEY TERMS AND DESCRIPTIONS FOR THE PERIOD ENDED 31 JULY 2018 STATUTORY REPORTING PROGRAMS
City operations as disclosed in these financial statements encompass the following service orientated activities/programs.
PROGRAM NAME OBJECTIVE ACTIVITIES
GOVERNANCE To provide a decision making Includes the activities of members of council and process for the efficient allocation the administrative support available to the of scarce resources. council for the provision of governance of the district. Other costs relate to the task of assisting elected members and ratepayers on matters which do not concern specific council services.
GENERAL PURPOSE To collect revenue to allow for the Rates, general purpose government grants and FUNDING provision of services. interest revenue.
LAW, ORDER, PUBLIC To provide services to help ensure a Supervision and enforcement of various local SAFETY safer and environmentally laws relating to fire prevention, animal control conscious community. and other aspects of public safety including emergency services.
HEALTH To provide an operational framework Inspection of food outlets and their control, provision of EDUCATION AND To provide services to Maintenance of child minding centre, playgroup WELFARE disadvantaged persons, the elderly, centre, senior citizen centre and aged care children and youth. centre. Provision and maintenance of home and community care programs and youth services.
HOUSING To provide and maintain elderly Provision and maintenance of elderly residents residents housing. housing.
COMMUNITY To provide services required by the Rubbish collection services, operation of rubbish AMENITIES community. disposal sites, litter control, construction and maintenance of urban storm water drains, protection of the environment and administration of town planning schemes, cemetery and public conveniences.
RECREATION AND To establish and effectively manage Maintenance of public halls, civic centres, aquatic CULTURE infrastructure and resource which centre, beaches, recreation centres and various will help the social well being of sporting facilities. Provision and maintenance the community. of parks, gardens and playgrounds. Operation of library, museum and other cultural facilities.
TRANSPORT To provide safe, effective and Construction and maintenance of roads, streets, footpaths, ECONOMIC SERVICES To help promote the Tourism and area promotion including the City and its economic wellbeing. maintenance and operation of a caravan park. Provision of rural services including weed control, vermin control and standpipes. Building Control.
OTHER PROPERTY AND To monitor and control Private works operation, plant repair and SERVICES City overheads operating operation costs and engineering operation accounts. costs.
24 STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 JULY 2018 STATUTORY REPORTING PROGRAMS
YTD YTD Var. $ Ref Annual Budget Actual (b)-(a) Var. Note Budget (a) (b) $ $ $ $ Opening Funding Surplus(Deficit) 1(b) 1,182,914 1,182,914 1,182,914 (0)
Revenue from operating activities Governance 40,547 417 0 (417) General Purpose Funding - Rates 5 2,300,190 0 0 0 General Purpose Funding - Other 870,274 6,707 3,946 (2,761) Law, Order and Public Safety 136,134 6,050 5,585 (465) Health 71,488 5,435 5,048 (387) Education and Welfare 413,766 94,229 88,324 (5,905) Community Amenities 364,700 4,650 5,744 1,094 Recreation and Culture 109,351 7,386 8,579 1,193 Transport 161,538 72,414 4,119 (68,295) q Economic Services 89,700 7,475 22,210 14,735 Other Property and Services 137,220 11,407 5,852 (5,555) 4,694,908 216,170 149,407 Expenditure from operating activities Governance (379,167) (79,512) (82,724) (3,212) General Purpose Funding (403,619) (19,226) (18,610) 616 Law, Order and Public Safety (287,467) (44,176) (39,389) 4,787 Health (255,945) (17,381) (17,011) 370 Education and Welfare (500,497) (47,672) (39,931) 7,741 Community Amenities (522,286) (40,370) (39,129) 1,241 Recreation and Culture (1,153,014) (81,099) (66,229) 14,870 Transport (1,243,774) (61,404) (59,386) 2,018 Economic Services (242,322) (17,099) (23,911) (6,812) Other Property and Services (374,317) (32,262) (52,007) (19,745) (5,362,408) (440,201) (438,327) Operating activities excluded from budget Add Back Depreciation 1,080,310 0 0 0 Adjust (Profit)/Loss on Asset Disposal 6 (36,465) 0 0 0 Adjust Provisions and Accruals 0 0 (10,035) (10,035) Amount attributable to operating activities 376,345 (224,032) (298,955)
Investing Activities Non-operating Grants, Subsidies and Contributions 10 1,572,821 289,168 0 (289,168) q Proceeds from Disposal of Assets 6 230,000 0 0 0 Capital Acquisitions 7 (3,261,493) (262,016) (137,838) 124,179 p Amount attributable to investing activities (1,458,672) 27,152 (137,838)
Financing Activities Self-Supporting Loan Principal 18,201 0 0 0 Transfer from Reserves 9 224,250 0 0 0 Repayment of Debentures 8 (60,969) 0 (1,000) (1,000) Transfer to Reserves 9 (282,069) 0 0 0 Amount attributable to financing activities (100,587) 0 (1,000)
Closing Funding Surplus(Deficit) 1(b) 0 986,035 745,121
KEY INFORMATION pq Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. Refer to Note 2 for an explanation of the reasons for the variance. The material variance adopted by Council for the 2018/19 financial year is $20,000. This statement is to be read in conjunction with the accompanying Financial Statements and notes.
25 KEY TERMS AND DESCRIPTIONS FOR THE PERIOD ENDED 31 JULY 2018 NATURE OR TYPE DESCRIPTIONS
REVENUE EXPENSES
RATES EMPLOYEE COSTS All rates levied under the Local Government Act 1995. All costs associate with the employment of person such as Includes general, differential, specific area rates, minimum salaries, wages, allowances, benefits such as vehicle and rates, interim rates, back rates, ex-gratia rates, less housing, superannuation, employment expenses, removal discounts offered. Exclude administration fees, interest on expenses, relocation expenses, worker's compensation instalments, interest on arrears and service charges. insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc. OPERATING GRANTS, SUBSIDIES AND CONTRIBUTIONS Refer to all amounts received as grants, subsidies and MATERIALS AND CONTRACTS contributions that are not non-operating grants. All expenditures on materials, supplies and contracts not classified under other headings. These include supply of NON-OPERATING GRANTS, SUBSIDIES AND CONTRIBUTIONS goods and materials, legal expenses, consultancy, Amounts received specifically for the acquisition, maintenance agreements, communication expenses, construction of new or the upgrading of non•current assets advertising expenses, membership, periodicals, paid to a local government, irrespective of whether these publications, hire expenses, rental, leases, postage and amounts are received as capital grants, subsidies, freight etc. Local governments may wish to disclose more contributions or donations. detail such as contract services, consultancy, information technology, rental or lease expenditures. PROFIT ON ASSET DISPOSAL Profit on the disposal of assets including gains on the UTILITIES (GAS, ELECTRICITY, WATER, ETC.) disposal of long term investments. Losses are disclosed Expenditures made to the respective agencies for the under the expenditure classifications. provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of FEES AND CHARGEES these agencies. Revenues (other than service charges) from the use of facilities and charges made for local government services, INSURANCE sewerage rates, rentals, hire charges, fee for service, All insurance other than worker's compensation and health photocopying charges, licences, sale of goods or benefit insurance included as a cost of employment. information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as LOSS ON ASSET DISPOSAL rubbish collection fees, rental of property, fines and Loss on the disposal of fixed assets. penalties, other fees and charges. DEPRECIATION ON NON-CURRENT ASSETS SERVICE CHARGES Depreciation expense raised on all classes of assets. Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local INTEREST EXPENSES Government (Financial Management) Regulations 1996 Interest and other costs of finance paid, including costs of identifies these as television and radio broadcasting, finance for loan debentures, overdraft accommodation and underground electricity and neighbourhood surveillance refinancing expenses. services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and OTHER EXPENDITURE investment accounts, interest on rate instalments, interest Statutory fees, taxes, provision for bad debts, member's fees on rate arrears and interest on debtors. or State taxes. Donations and subsidies made to community groups. INTEREST EARNINGS Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.
OTHER REVENUE / INCOME Other revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.
26 STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 JULY 2018 BY NATURE OR TYPE
YTD YTD Var. $ Ref Annual Budget Actual (b)-(a) Var. Note Budget (a) (b) $ $ $ $ Opening Funding Surplus (Deficit) 1(b) 1,182,914 1,182,914 1,182,914 (0)
Revenue from operating activities Rates 5 2,312,341 708 0 (708) Operating Grants, Subsidies and Contributions 10 1,301,012 165,051 99,156 (65,895) q Fees and Charges 747,263 30,411 21,971 (8,440) Interest Earnings 50,952 1,666 169 (1,498) Other Revenue 246,207 18,334 28,113 9,779 Profit on Disposal of Assets 6 37,133 0 0 4,694,908 216,170 149,407 Expenditure from operating activities Employee Costs (2,388,280) (181,991) (168,209) 13,782 Materials and Contracts (1,181,184) (99,136) (116,063) (16,927) Utility Charges (347,622) (28,967) (24,603) 4,364 Depreciation on Non-Current Assets (1,080,310) 0 0 0 Interest Expenses (37,824) (907) (907) (0) Insurance Expenses (184,537) (122,754) (122,630) 124 Other Expenditure (141,983) (6,446) (5,915) 531 Loss on Disposal of Assets 6 (668) 0 0 (5,362,408) (440,201) (438,327)
Operating activities excluded from budget Add back Depreciation 1,080,310 0 0 0 Adjust (Profit)/Loss on Asset Disposal 6 (36,465) 0 0 0 Adjust Provisions and Accruals 0 0 (10,035) (10,035) Amount attributable to operating activities 376,345 (224,032) (298,957)
Investing activities
Non-operating grants, subsidies and contributions 10 1,572,821 289,168 0 (289,168) q Proceeds from Disposal of Assets 6 230,000 0 0 0 Capital acquisitions 7 (3,261,493) (262,016) (137,838) 124,179 p Amount attributable to investing activities (1,458,672) 27,152 (137,838)
Financing Activities Self-Supporting Loan Principal 18,201 0 0 0 Transfer from Reserves 9 224,250 0 0 0 Repayment of Debentures 8 (60,969) 0 (1,000) (1,000) Transfer to Reserves 9 (282,069) 0 0 0 Amount attributable to financing activities (100,587) 0 (1,000)
Closing Funding Surplus (Deficit) 1(b) 0 986,035 745,121
KEY INFORMATION pq Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. Refer to Note 2 for an explanation of the reasons for the variance. This statement is to be read in conjunction with the accompanying Financial Statements and Notes.
27 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 1(a) FOR THE PERIOD ENDED 31 JULY 2018 NET CURRENT ASSETS
SIGNIFICANT ACCOUNTING POLICIES
CURRENT AND NON-CURRENT CLASSIFICATION PROVISIONS In the determination of whether an asset or liability is Provisions are recognised when: The council has a present current or non-current, consideration is given to the time legal or constructive obligation as a result of past events; when each asset or liability is expected to be settled. The it is more likely than not that an outflow of resources will asset or liability is classified as current if it is expected to be required to settle the obligation; and the amount has be settled within the next 12 months, being the Council's been reliably estimated. Provisions are not recognised for operational cycle. In the case of liabilities where Council future operating losses. Where there are a number of does not have the unconditional right to defer settlement similar obligations, the likelihood that an outflow will beyond 12 months, such as vested long service leave, the be required in settlement is determined by considering the liability is classified as current even if not expected to be class of obligations as a whole. A provision is recognised settled within the next 12 months. Inventories held for even if the likelihood of an outflow with respect to any one trading are classified as current even if not expected to be of item included in the same class of obligations may be realised in the next 12 months except for land held for small. resale where it is held as non current based on Council's intentions to release for sale. INVENTORIES Inventories are measured at the lower of cost and net EMPLOYEE BENEFITS realisable value. Net realisable value is the estimated The provisions for employee benefits relates to amounts selling price in the ordinary course of business less the expected to be paid for long service leave, annual leave, estimated costs of completion and the estimated costs wages and salaries and are calculated as follows: necessary to make the sale. (i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits) The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to be settled within 12 months represents the amount the City has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the City expects to pay and includes related on-costs. (ii) Annual Leave and Long Service Leave (Long-term Benefits) The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where the City does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.
28 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 JULY 2018 NOTE 1(b) ADJUSTED NET CURRENT ASSETS
Last Years This Time Last Year to Date Ref Closing Year Actual Adjusted Net Current Assets Note 30 June 2018 31 Jul 2017 31 Jul 2018 $ $ $ Current Assets Cash Unrestricted 3 495,126 759,469 403,050 Cash Restricted 3 1,177,376 1,217,261 1,177,376 Receivables - Rates 4 67,044 32,067 53,492 Receivables - Other 4 1,158,788 519,253 684,310 Loans receivable 18,201 24,730 18,201 Interest / ATO Receivable 0 0 (162) Inventories 40,543 27,135 40,543 Land held for resale - current 0 0 0 2,957,077 2,579,915 2,376,811 Less: Current Liabilities Payables (338,234) (194,365) (195,760) Regional Refuse Group Accrued Funds (63,001) (93,001) (63,001) Provisions - Loans, Annual & Long Service Leave (390,083) (424,360) (389,082) Current Leave Liability - as per Audit 15/16 (177,351) 0 (177,351) (968,669) (711,727) (825,195)
Unadjusted Net Current Assets 1,988,408 1,868,188 1,551,616
Adjustments and exclusions permitted by FM Reg 32 Less: Cash reserves 3 (1,177,376) (1,217,261) (1,177,376) Less: Land held for resale 0 0 0 Less: Loans receivable (18,201) (24,730) (18,201) Add: Provisions - Loans, Annual & Long Service Leave 390,083 424,360 389,082 Add: Long term borrowings 0 0 0 Adjusted Net Current Assets 1,182,914 1,050,557 745,121
SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION Please see Note 1(a) for information on significant The amount of the adjusted net current assets at the end of accounting polices relating to Net Current Assets. the period represents the actual surplus (or deficit if the figure is a negative) as presented on the Rate Setting Statement.
Adjusted Net Current Assets (YTD) 4,000,000 This Year YTD 3,500,000 2017-18 Surplus(Deficit) 3,000,000 2018-19 2,500,000 $.75 M 2,000,000 1,500,000 Last Year YTD 1,000,000 500,000 Surplus(Deficit)
Amount ( $ '000s) 0 $1.05 M (500,000) Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
29 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 2 FOR THE PERIOD ENDED 31 JULY 2018 EXPLANATION OF MATERIAL VARIANCES
The material variance thresholds are adopted annually by Council as an indicator of whether the actual expenditure or revenue varies from the year to date budget materially. The material variance adopted by Council for the 2018/19 financial year is $20,000.
Timing/ Reporting Program Var. $ Var. Permanent Explanation of Variance $ Revenue from operating activities
Transport (68,295) q Timing Direct Road Grant delayed to late timing of Main Roads confirmation. Investing Activities Road Project Grants delayed to late timing of Main Roads confirmation. Non-operating Grants, Subsidies and Contributions (289,168) q Timing Storm Damage claims being collated. Capital Acquisitions 124,179 p Timing Storm Damage & Capital Works Program under YTD Budget.
30 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 JULY 2018 NOTE 3 CASH AND INVESTMENTS
Total Interest Maturity Cash and Investments Unrestricted Restricted Trust YTD Actual Institution Rate Date $ $ $ $ Cash on Hand Petty Cash and Floats 1,300 1,300 N/A Nil On Hand At Call Deposits Municipal Fund 101,560 101,560 NAB Nil At Call Municipal Cash Maximiser 300,190 NAB 0.40% At Call Trust Fund 36,483 36,483 NAB Nil At Call Term Deposits Municipal Investment - Term Deposit 1,177,376 1,177,376 NAB 2.53% 26-Dec-18
Total 403,050 1,177,376 36,483 1,315,419 - - SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand Cash and cash equivalents include cash on hand, cash at with banks and other short term highly liquid investments that are readily convertible to known bank, deposits available on demand with banks and other amounts of cash and which are subject to an insignificant risk of changes in value and bank short term highly liquid investments that are readily overdrafts. Bank overdrafts are reported as short term borrowings in current liabilities in the convertible to known amounts of cash and which are subject statement of financial position. to an insignificant risk of changes in value and bank overdrafts. Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financial position.
Total Cash Unrestricted Restricted 73% $1.32 M $.4 M
Trust Unrestricted 2% 25%
31 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 JULY 2018 NOTE 4 RECEIVABLES
Rates Receivable 30 June 2018 31 July 2018 Receivables - General Current 30 Days 60 Days 90+ Days Total
$ $ $ $ $ $ $ Opening Arrears Previous Years 43,311 67,044 Receivables - General 21,770 647,310 549 24,916 694,544 Levied this year 2,469,127 0 Percentage 3% 93% 0% 4% Less Collections to date (2,445,394) (13,552) Balance per Trial Balance Equals Current Outstanding 67,044 53,492 Sundry debtors 694,544 GST receivable (162) Loans receivable - clubs/institutions 18,201 Income in advance 0 Doubtful Debtors (10,234) 0 Net Rates Collectable 67,044 53,492 Total Receivables General Outstanding 702,349 % Collected 0.00% 0.00% Amounts shown above include GST (where applicable) 0 0 0 KEY INFORMATION SIGNIFICANT ACCOUNTING POLICIES Trade and other receivables include amounts due from ratepayers for unpaid Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other rates and service charges and other amounts due from third parties for goods amounts due from third parties for goods sold and services performed in the ordinary course of business. sold and services performed in the ordinary course of business. Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-current assets. Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An Rates Receivable allowance for doubtful debts is raised when there is objective evidence that they will not be collectible. 2,500,000 2017-18
2,000,000 2018-19 30Accounts Days Receivable (non-rates) Current 93% Debtors Due
1,500,000 30 Days $702,349 60 Days 1,000,000 Over 30 Days 90+ Days Amount$('000s) 97% 500,000 60 Days Over 90 Days 0 0% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Current 90+ 4% 3% Days 4% Collected Rates Due 0% $53,492
32 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 JULY 2018 NOTE 5 RATE REVENUE
General Rate Revenue Budget YTD Actual Number of Rateable Rate Interim Back Total Rate Interim Back Total Rate in Properties Value Revenue Rate Rate Revenue Revenue Rates Rates Revenue RATE TYPE $ $ $ $ $ $ $ $ $ Differential General Rate GRV 0.108072 746 7,960,431 860,300 4,000 1,500 865,800 0 0 0 0 UV 0.007450 331 188,433,500 1,403,830 3,000 0 1,406,830 0 0 0 0 0 0 0 0 0 0
Minimum $ GRV 560 148 280,079 82,880 0 0 82,880 0 0 0 0 UV 560 53 2,675,409 29,680 0 0 29,680 0 0 0 0 0 0 0 0 0 0 0 0 Sub-Totals 1,278 199,349,419 2,376,690 7,000 1,500 2,385,190 0 0 0 0 Discount (85,000) 0 Amount from General Rates 2,300,190 0 Ex-Gratia Rates 12,151 0 Total General Rates 2,312,341 0
SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.
General Rates
1,600,000 Budget YTD Actual Budget YTD Actual % 1,400,000 $2.3 M $. M 0% 1,200,000 0% 1,000,000 0% 0% 0% 800,000 0%
600,000
400,000
200,000
0 GRV UV GRV UV
33 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 JULY 2018 NOTE 6 DISPOSAL OF ASSETS
Budget YTD Actual Net Book Net Book Asset Ref. Asset Description Value Proceeds Profit (Loss) Value Proceeds Profit (Loss) $ $ $ $ $ $ $ $
P02 Deputy CEO Vehicle 12,453 27,000 14,547 P08 EHO Vehicle 23,668 23,000 (668) P12 Komatsu Grader 97,447 120,000 22,553 P40 Isuzu Truck 13t 59,967 60,000 33
193,535 230,000 37,133 (668) 0 0 0 0
KEY INFORMATION
Budget Actual YTD Proceeds on Sale 250,000 Budget YTD Actual % 200,000 $230,000 $0 0% 150,000
100,000
50,000
0 Proceeds on Sale
34 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY INVESTING ACTIVITIES FOR THE PERIOD ENDED 31 JULY 2018 NOTE 7 CAPITAL ACQUISITIONS
YTD Actual YTD Budget Capital Acquisitions Annual Budget YTD Budget Total Variance $ $ $ $ Land 40,000 0 0 0 Buildings 75,000 0 0 0 Plant & Equipment 619,000 0 0 0 Furniture & Equipment 66,450 0 0 0 Infrastructure - Roads 2,131,043 262,016 137,838 (124,179) Footpaths 60,000 0 0 0 Infrastructure - Other 270,000 0 0 0 Capital Expenditure Totals 3,261,493 262,016 137,838 (124,179)
Capital Acquisitions Funded By: $ $ $ $ Capital grants and contributions 1,582,821 289,168 0 (289,168) Other (Disposals & C/Fwd) 230,000 0 0 0 Cash Backed Reserves Recreation Development Reserve 15,000 0 0 0 Electronic Sign Reserve 10,250 0 0 Recreation Centre Equipment Reserve 4,000 0 0 Plant Replacement Reserve 90,000 0 0 Aerodrome Maintenance & Development Reserve 10,000 0 0 Refuse Waste Management Reserve 30,000 0 0 Land Development Reserve 40,000 0 0 0 Contribution - operations 1,249,422 (27,152) 137,838 164,990 Capital Funding Total 3,261,493 262,016 137,838 (124,179)
SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition. Annual Budget For assets acquired at no cost or for nominal consideration, cost is 3,500 YTD Actual determined as fair value at the date of acquisition. The cost of non-current 3,000 assets constructed by the local government includes the cost of all materials used in the construction, direct labour on the project and an appropriate 2,500 proportion of variable and fixed overhead. Certain asset classes may be 2,000 revalued on a regular basis such that the carrying values are not materially Thousands different from fair value. Assets carried at fair value are to be revalued with 1,500 sufficient regularity to ensure the carrying amount does not differ materially 1,000 from that determined using fair value at reporting date. 500
0
Acquisitions Annual Budget YTD Actual % Spent $3.26 M $.14 M 4%
Capital Grant Annual Budget YTD Actual % Received $1.58 M $. M 0%
35 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY INVESTING ACTIVITIES FOR THE PERIOD ENDED 31 JULY 2018 NOTE 7 CAPITAL ACQUISITIONS (CONTINUED)
Capital Expenditure Total Level of Completion Indicators
0% 20% 40% Percentage YTD Actual to Annual Budget 60% Expenditure over budget highlighted in red. 80% 100% Over 100%
% of Completion # Level of completion indicator, please see table at the end of this note for further detail. Variance Account Annual Row Labels YTD Budget YTD Actual (Under)/ Number Budget Over Capital Expenditure Land 0.00 Town Centre Development E167784 (40,000) 0 0 40,000 (40,000) 0 0 40,000 Buildings 0.00 Medical Centre Upgrades E167702 (20,000) 0 0 20,000 0.00 Solar Panels - Various Buildings E167430 (35,000) 0 0 35,000 0.00 Depot - Amenity Room Upgrades E167458 (20,000) 0 0 20,000 (75,000) 0 0 75,000 Plant & Equipment 0.00 Deputy CEO Vehicle (P02) E167746 (43,000) 0 0 43,000 0.00 EHO/BS Vehicle (P08) E167747 (43,000) 0 0 43,000 0.00 Komatsu Grader (P12) PE1901 (350,000) 0 0 350,000 0.00 Isuzu Truck 13t (P40) PE1902 (173,000) 0 0 173,000 0.00 Slasher for Bobcat PE1903 (10,000) 0 0 10,000 (619,000) 0 0 619,000 Furniture & Equipment 0.00 IT Upgrade Project E167742 (10,000) 0 0 10,000 0.00 Electronic Advertising Sign E167278 (40,250) 0 0 40,250 0.00 Rec Centre - Commercial Exhaust Hood FE1901 (8,000) 0 0 8,000 0.00 Wetlands Park - Playground Equipment FE1902 (8,200) 0 0 8,200 (66,450) 0 0 66,450 Infrastructure - Roads 0.03 Capital Works Program E167103 (1,117,083) (93,090) (30,481) 1,147,564 0.10 WANDRRA Capital Works E147125 (1,013,960) (168,926) (107,357) 1,121,317 (2,131,043) (262,016) (137,838) 2,268,881 Footpaths 0.00 Footpath Program E167124 (60,000) 0 0 60,000 (60,000) 0 0 60,000 Infrastructure - Other 0.00 Cemetery Upgrade E167191 (63,000) 0 0 63,000 0.00 Refuse Site - Storage Shed, Cardboard & Skip Bins E167753 (30,000) 0 0 30,000 0.00 Sportsground Oval - Reticulation E167758 (50,000) 0 0 50,000 0.00 Airport Development IO1901 (40,000) 0 0 40,000 0.00 Airport - Reseal Taxiway IO1902 (15,000) 0 0 15,000 0.00 Townscape E167136 (72,000) 0 0 72,000 (270,000) 0 0 270,000
(3,261,493) (262,016) (137,838) 3,399,331
36 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FINANCING ACTIVITIES FOR THE PERIOD ENDED 31 JULY 2018 NOTE 8 BORROWINGS
Principal Principal Interest Information on Borrowings New Loans Repayments Outstanding Repayments Particulars 30 Jun 2018 Actual Budget Actual Budget Actual Budget Actual Budget $ $ $ $ $ $ $ $ $ Recreation and Culture Loan 131 - Recreation Centre Development 67,982 0 0 8,738 67,982 59,244 4,207 Loan 139 - Swimming Pool Redevelopment 239,319 0 0 12,035 239,319 227,284 12,001 Other Property and Services Loan 137 - Staff Housing 180,880 0 0 1,000 12,342 179,880 168,538 907 10,552 Loan 138 - Doctor Housing 96,812 0 0 9,653 96,812 87,159 5,921 584,993 0 0 1,000 42,768 583,992 542,225 907 32,681 Self supporting loans Recreation and Culture Loan 141 - Wagin Ag Society (SSL) 173,708 0 0 18,201 173,708 155,507 5,143 173,708 0 0 0 18,201 173,708 155,507 0 5,143
Total 758,701 0 0 1,000 60,969 757,700 697,732 907 37,824
All debenture repayments were financed by general purpose revenue.
SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION All loans and borrowings are initially recognised at the fair value of the consideration received less All loans and borrowings are initially recognised at the fair value of the consideration received directly attributable transaction costs. After initial recognition, interest-bearing loans and borrowings less directly attributable transaction costs. After initial recognition, interest-bearing loans and are subsequently measured at amortised cost using the effective interest method. Fees paid on the borrowings are subsequently measured at amortised cost using the effective interest method. establishment of loan facilities that are yield related are included as part of the carrying amount of the Fees paid on the establishment of loan facilities that are yield related are included as part of loans and borrowings. the carrying amount of the loans and borrowings.
Borrowings Principal 70,000 Repayments 60,000 50,000 $1,000 40,000 30,000 Interest Earned Interest Expense 20,000 10,000 $169 $907 0 1 Reserves Bal Loans Due Actual Budget $1.18 M $.76 M
37 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 JULY 2018 NOTE 9 CASH AND INVESTMENTS
Cash Backed Reserve Budget Transfers Actual Transfers Opening Budget Interest Actual Interest Budget Transfers In Actual Transfers In Out Out Budget Closing Actual YTD Closing Reserve Name Balance Earned Earned (+) (+) (-) (-) Balance Balance $ $ $ $ $ $ $ $ $ Leave Reserve 152,499 3,812 0 0 0 0 0 156,311 152,499 Plant Replacement Reserve 273,536 7,338 0 0 0 (90,000) 0 190,874 273,536 Recreation Centre Equipment Reserve 13,389 335 0 1,800 0 (4,000) 0 11,524 13,389 Aerodrome Maintenance & Development Reserve 7,988 200 0 5,200 0 (10,000) 0 3,388 7,988 Municipal Buildings Reserve 116,210 2,905 0 0 0 0 0 119,115 116,210 Admin Centre Furniture, Equipment & IT Reserve 494 0 0 0 0 0 0 494 494 Land Development Reserve 49,515 1,238 0 0 0 (40,000) 0 10,753 49,515 Community Bus Reserve 14,075 413 0 0 0 0 0 14,488 14,075 HACC Reserve 81,013 3,495 0 0 0 0 0 84,508 81,013 Recreation Development Reserve 187,019 4,675 0 70,000 0 (35,000) 0 226,694 187,019 Refuse Waste Management Reserve 112,034 2,301 0 51,058 0 (30,000) 0 135,393 112,034 Refuse Site Rehabilitation Reserve 74,885 1,872 0 21,059 0 0 0 97,816 74,885 Water Management Reserve 84,718 2,118 0 0 0 (5,000) 0 81,836 84,718 Town Drainage Reserve 0 0 0 0 0 0 0 0 0 Electronic Sign Reserve 10,000 250 0 0 0 (10,250) 0 0 10,000 Emergency/Bushfire Control Reserve 0 0 0 50,000 0 0 0 50,000 0 Community Gym Reserve 0 0 0 2,000 0 0 0 2,000 0 Sportsground Precinct Redevelopment Reserve 0 0 0 50,000 0 0 0 50,000 0
1,177,376 30,952 0 251,117 0 (224,250) 0 1,235,195 1,177,376
KEY INFORMATION
Reserve Balances
Community Gym Reserve Electronic Sign Reserve Water Management… Refuse Waste… HACC Reserve Land Development… Municipal Buildings… Recreation Centre… Leave Reserve 0 50,000 100,000 150,000 200,000 250,000 300,000
Actual YTD Closing Balance Opening Balance $
38 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 10 FOR THE PERIOD ENDED 31 JULY 2018 GRANTS AND CONTRIBUTIONS
Grants and Contributions
Variance Row Labels Annual Budget YTD Budget YTD Actual (Under)/Over Operating grants, subsidies and contributions General Purpose Funding Grants Commission - General 420,780 0 0 (420,780) Grants Commission - Roads 211,141 0 0 (211,141) Governance Youth Development Trainee 20,000 417 0 (20,000) Law, Order and Public Safety FESA Grant - Operating Bush Fire Brigade 59,000 0 0 (59,000) FESA Grant - Operating SES 26,934 0 0 (26,934) Education and Welfare HACC Recurrent Grant 338,606 84,652 80,713 (257,893) Recreation and Culture HACC Recurrent Grant 1,000 0 0 (1,000) Transport Direct Road Grants 68,247 68,247 0 (68,247) Regional Airports Development Scheme (RADs) 10,589 0 0 (10,589)
Operating grants, subsidies and contributions Total 1,156,297 153,316 80,713 (1,075,584)
Non-operating grants, subsidies and contributions Community Amenities Contributions to Cemetery Upgrade 8,000 0 0 (8,000) Recreation and Culture Public Open Space Funds for Playground Equipment 8,200 0 0 (8,200) Electronic Sign Contributions 20,000 0 0 (20,000) Transport Road Project Grants 300,605 120,242 0 (300,605) Roads To Recovery Grant 222,056 0 0 (222,056) WANDRRA Storm Damage 1,013,960 168,926 0 (1,013,960)
Non-operating grants, subsidies and contributions Total 1,572,821 289,168 0 (1,572,821)
Grand Total 2,729,118 442,484 80,713 (2,648,405)
39 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 11 FOR THE PERIOD ENDED 31 JULY 2018 TRUST FUND
Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:
Opening Closing Balance Amount Amount Balance Description 01 Jul 2018 Received Paid 31 Jul 2018 $ $ $ $ Deposits - Town Hall 800 0 0 800 Deposits - Community Bus 900 0 0 900 Deposits - Rec Ctr & EFP 2,962 0 0 2,962 Deposits - Animal Trap 0 0 0 0 BCITF 0 94 (94) 0 Deposit - Community Gym Key 2,190 360 (30) 2,520 Building Services Levy 0 188 (188) 0 Nomination Deposits 160 0 0 160 Pre-Paid Rates 0 0 0 0 Other Deposits 3,679 150 0 3,829 Unclaimed Monies 1,733 0 0 1,733 Transport Licensing 14,862 0 (14,862) 0 Bank Charges 0 0 0 0 Banking Errors 0 0 0 0 Deposit - Refuse Site Key 20 0 0 20 In Lieu of Public Open Space 8,200 0 0 8,200 Staff Christmas Fund 9,030 1,190 (2,400) 7,820 Trust Accounts Recievable -460 0 0 (460) Cemetery Shelter Contributions 8,000 0 0 8,000
52,076 1,982 (17,574) 36,484
40 SHIRE OF WAGIN STATEMENT OF OPERATING INCOME AND EXPENDITURE FOR THE PERIOD ENDED 31 JULY 2018
COA Description Type Annual Budget YTD Budget YTD Actual
General Purpose Funding
Rate Revenue I031005 GRV Inc 860,300 0 0 I031010 GRV Minimums Inc 82,880 0 0 I031015 UV Inc 1,403,830 0 0 I031020 UV Minimums Inc 29,680 0 0 I031025 GRV Interim Rates Inc 4,000 333 0 I031030 UV Interim Rates Inc 3,000 250 0 I031035 Back Rates Inc 1,500 125 0 I031040 Ex-Gratia Rates (CBH) Inc 12,151 0 0 I031045 Discount Allowed Inc (85,000) 0 0 I031050 Instalment Admin Charge Inc 10,000 0 0 I031055 Account Enquiry Fee Inc 4,000 333 110 I031060 (Rate Write Offs) Inc (5,000) 0 (1) I031065 Penalty Interest Inc 10,000 833 585 I031070 Emergency Services Levy Inc 111,107 0 0 I031075 ESL Penalty Interest Inc 500 42 29 I031090 Rate Legal Charges Inc 10,000 833 0 2,452,948 2,749 723
E031005 Valuation Expenses Exp (12,000) (417) (185) E031010 Legal Costs/Expenses Exp (500) (42) 0 E031015 Title Searches Exp (1,000) (83) (26) E031020 Rate Recovery Expenses Exp (10,000) (833) (600) E031025 Printing Stationery Postage Exp (2,500) 0 (166) E031030 Emergency Services Levy Exp (111,107) 0 0 E031040 Rate Refunds Exp (1,500) 0 0 E031041 Rates & Rubbish Waivers/Concessions Exp (2,858) 0 0 E031100 Administration Allocated Exp (91,316) (7,610) (7,610) (232,781) (8,985) (8,587)
Other General Purpose Funding I032005 Grants Commission General C 420,780 0 0 I032010 Grants Commission Roads C 211,141 0 0 I032020 Administration Rental Inc 36,000 3,000 3,000 I032025 Photocopies, Publications, PA & Projector Hire Inc 1,500 125 55 I032030 Reimbursements Inc 100 0 0 I032035 SS Loans Interest & GFee Reimb. Inc 6,343 0 0 I032040 Bank Interest Inc 10,000 833 169 I032045 Reserves Interest Inc 30,952 0 0 I032055 Commissions & Recoups Inc 700 0 0 717,516 3,958 3,224
E032005 Bank Fees and Charges Exp (13,000) (583) (365) E032015 Interest on Loans Exp (37,824) (907) (907) E032030 Audit Fees & Other Services Exp (15,000) 0 0 E032035 Administration Allocated Exp (105,014) (8,751) (8,751) (170,838) (10,241) (10,023)
Total General Purpose Income 3,170,464 6,707 3,946 Total General Purpose Expenditure (403,619) (19,226) (18,610)
Governance
41 COA Description Type Annual Budget YTD Budget YTD Actual Members of Council I041020 Other Income Relating to Members Inc 1,000 0 0 1,000 0 0
E041005 Sitting Fees Exp (18,750) 0 0 E041010 Training Exp (2,000) 0 0 E041015 Members Travelling Exp (2,000) 0 0 E041025 Election Expenses Exp (1,500) 0 0 E041030 Other Expenses Exp (5,000) (417) 0 E041035 Conference Expenses Exp (12,000) 0 0 E041040 Presidents Allowance Exp (12,000) 0 0 E041045 Deputy Presidents Allowance Exp (3,000) 0 0 E041055 Refreshments and Receptions Exp (14,000) (1,167) (422) E041060 Presentations Exp (2,000) (167) (525) E041065 Insurance Exp (9,413) (9,344) (9,344) E041070 Public Relations Exp (500) (42) 0 E041075 Subscriptions Exp (25,000) (25,000) (24,544) E041100 Administration Allocated Exp (100,605) (8,384) (8,384) (207,768) (44,521) (43,219)
Other Governance I042030 Profit on Sale of Asset Inc 14,547 0 0 I042045 Admin Reimbursements Inc 25,000 417 0 39,547 417 0
E042005 Administration Salaries Exp (664,702) (51,131) (50,860) E042010 Administration Superannuation Exp (76,294) (5,869) (5,613) E042011 Loyalty Allowance Exp (6,647) (511) (437) E042012 Housing Allowance Admin Exp (16,840) (923) (923) E042015 Insurance Exp (23,036) (11,518) (11,518) E042020 Staff Training Exp (16,000) (1,333) (1,294) E042030 Printing & Stationery Exp (26,000) (2,167) (1,927) E042035 Phone, Fax & Modem Exp (14,000) (1,167) (559) E042040 Office Maintenance Exp (52,797) (5,951) (4,794) E042045 Advertising Exp (8,000) (667) (18) E042050 Office Equipment Maintenance Exp (3,000) (250) (433) E042055 Postage & Freight Exp (4,000) (333) (374) E042060 Vehicle Running Expenses Exp (7,000) (583) (1,739) E042065 Legal Expenses Exp (3,000) (250) 0 E042070 Garden Expenses Exp (8,000) (666) (787) E042075 Conference & Training Exp (12,000) (1,000) (69) E042080 Computer Support Exp (70,000) (26,667) (34,017) E042085 Other Expenses Exp (1,000) (83) 0 E042090 Administration Allocated Exp (198,399) (16,533) (16,533) E042095 Fringe Benefits Tax Exp (12,000) 0 0 E042100 Staff Uniforms Exp (4,000) (333) (557) E042120 Depreciation - Other Governance Exp (60,000) 0 0 E042125 Less Administation Allocated Exp 1,117,816 93,152 93,151 E042155 Lease of Photocopier Exp (2,500) (208) (202) (171,399) (34,991) (39,503)
Total Governance Income 40,547 417 0 Total Governance Expenditure (379,167) (79,512) (82,724)
Law, Order & Public Safety
Fire Prevention I051010 BFB Operating Grant S 59,000 0 0 I051015 Sale of Fire Maps Inc 300 25 0 I051025 Reimbursements Inc 12,000 0 0 I051030 Bush Fire Infringements Inc 1,500 0 0
42 COA Description Type Annual Budget YTD Budget YTD Actual I051035 ESL Admin Fee Inc 4,000 0 0 I051075 SES Operating Grant S 26,934 0 0 103,734 25 0
E051005 BFB Operation Expenditure Exp (59,000) (25,045) (22,417) E051010 Communication Mtce Exp (4,000) (365) (81) E051015 Advertising & Other Expenses Exp (4,000) 0 0 E051020 Fire Fighting/Emergency Services Expenses Exp (4,000) (334) (750) E051025 Town Block Burn Off Exp (5,000) (417) (2,421) E051040 Other Bushfire Grants Expenditure Exp (2,464) 0 0 E051060 SES Operation Expenditure Exp (26,990) (4,698) (2,702) E051100 Administration Allocated Exp (58,433) (4,869) (4,869) E051190 Depreciation - Fire Prevention Exp (24,000) 0 0 (187,887) (35,728) (33,240)
Animal Control I052005 Dog Fines and Fees Inc 7,500 625 55 I052006 Cat Fines and Fees Inc 300 25 0 I052010 Hire of Animal Traps Inc 50 0 0 I052015 Dog Registration Inc 8,000 333 320 I052016 Cat Registration Inc 1,000 42 64 I052020 Reimbursements Inc 500 0 0 17,350 1,025 439
E052005 Ranger Salary Exp (9,000) (750) (706) E052007 Ranger Telephone Exp (1,200) (100) (82) E052010 Pound Maintenance Exp (1,042) (95) (11) E052015 Dog Control Insurance Exp (657) (329) (329) E052020 Legal Fees Exp (500) (42) 0 E052025 Training & Conference Exp (2,000) (166) 0 E052030 Ranger Services Other Exp (30,000) (2,501) (2,693) E052035 Administration Allocated Exp (25,781) (2,148) (2,148) E052190 Depreciation - Animal Control Exp (1,600) 0 0 (71,780) (6,131) (5,969)
Other Law, Order & Public Safety I053005 Abandoned Vehicles/Fines Inc 50 0 0 I053040 Safer Wagin Income Inc 15,000 5,000 5,146 15,050 5,000 5,146
E053005 Abandoned Vehicles Exp (800) (67) 0 E053040 Safer Wagin Expenditure Exp (500) (42) 0 E053045 CCTV & Security Exp (14,500) (1,208) (181) E053055 Mosquito Control Exp (12,000) (1,000) 0 (27,800) (2,317) (181)
Total Law, Order & Public Safety Income 136,134 6,050 5,585 Total Law, Order & Public Safety Expenditure (287,467) (44,176) (39,389)
Health
Maternal & Infant Health E071005 Medical Centre Mtce - Infant Health Centre Exp (11,839) (986) (503) (11,839) (986) (503)
Preventative Services - Admin & Inspections I074005 Food Licences & Fees Inc 1,300 108 0 I074015 Contrib. Regional Health Scheme Inc 62,000 4,770 4,658 63,300 4,878 4,658
E074005 EHO Salary Exp (99,290) (7,638) (6,356)
43 COA Description Type Annual Budget YTD Budget YTD Actual E074010 EHO Superannuation Exp (9,645) (742) (727) E074015 Other Control Expenses Exp (10,000) (1,701) (2,323) E074020 EHO/Building Surveyor Vehicle Expenses Exp (8,000) (1,011) (678) E074030 Conferences & Training Exp (3,000) (250) 0 E074035 Loss on Sale of Asset Exp (668) 0 0 E074100 Administration Allocated Exp (27,329) (2,277) (2,277) E074190 Depreciation - Prevent Services Exp (5,000) 0 0 (162,932) (13,619) (12,361)
Other Health I076010 Rent - Medical Centre-Dentist Inc 4,188 349 317 I076015 Reimbursements - IPN Medical Inc 1,000 0 0 I076020 Meeting Room Fees Inc 2,500 208 73 I076040 Reimbursements - Dr Norris Inc 500 0 0 8,188 557 390
E076020 Medical Centre Mtce - Dr & Dentist Surgery Exp (11,549) (1,614) (2,907) E076025 Depreciation - Other Health Exp (20,000) 0 0 E076030 Doctors Vehicle Mtce Exp (2,500) (702) (780) E076040 IPN Medical Services Exp (46,665) 0 0 (80,714) (2,316) (3,687)
Health - Preventative Services E077010 Analytical Expenses Exp (460) (460) (459) (460) (460) (459)
Total Health Income 71,488 5,435 5,048 Total Health Expenditure (255,945) (17,381) (17,011)
Education & Welfare
Pre Schools I083035 Day Care Lease Exp 8,208 684 563 I083036 Day Care Reimbursements Exp 5,000 833 197 13,208 1,517 760
E080010 Kindegarten Maintenance (Daycare) Exp (10,970) (1,325) (1,251) E080190 Depreciation - Pre-Schools Exp (5,000) 0 0 (15,970) (1,325) (1,251)
Other Education E081030 Contribution - Wagin Youth Care Exp (2,200) 0 0 (2,200) 0 0
HACC Program I082010 HACC Recurrent Grant Inc 338,606 84,652 80,713 I082015 Meals on Wheels Inc 20,000 1,667 1,211 I082020 HACC Fee for Service Inc 35,000 2,917 2,164 393,606 89,236 84,088
E082010 Co-ordinator Salary Exp (65,000) (5,000) (4,749) E082015 Home Mtce Salary Exp (21,000) (1,615) (1,461) E082020 Respite Salaries Exp (1,200) (100) 0 E082025 Home Help Salaries Exp (145,000) (11,154) (11,789) E082030 Superannuation Exp (20,000) (1,538) (1,709) E082035 Other Expenses Exp (3,000) (250) (9) E082040 Travelling - Mileage Exp (18,000) (1,500) (1,647) E082045 Staff Training Exp (2,000) (167) 0 E082050 Staff Training Salaries Exp (3,000) (250) 0 E082055 Subscriptions Exp (5,000) (1,792) (1,419) E082060 Telephone & Postage Exp (3,000) (250) (184)
44 COA Description Type Annual Budget YTD Budget YTD Actual E082065 Advertising & Stationery Exp (500) (42) 0 E082070 Insurance Exp (6,133) (3,067) (3,067) E082075 Office Accommodation Exp (36,000) (3,000) (3,000) E082080 Plant & Equipment Mtce Exp (9,000) (2,685) (2,437) E082085 Consumable Supplies Exp (5,000) (417) (173) E082090 Expenditure from Donations Exp (4,273) (356) 0 E082100 Administration Allocated Exp (30,290) (2,524) (2,524) E082110 Meals on Wheels Expenditure Exp (24,000) (2,000) (1,036) E082130 HACC Growth Funding Expenditure Exp (22,500) (1,874) 0 E082190 Depreciation - HACC Exp (12,000) 0 0 (435,896) (39,581) (35,204)
Other Welfare I083010 Wagin Frail Aged Reimb Inc 6,952 3,476 3,476 6,952 3,476 3,476
E083010 Wagin Frail Aged Exp Exp (6,952) (3,476) (3,476) E083020 Comm. Aged Care Expenses Exp (39,479) (3,290) 0 (46,431) (6,766) (3,476)
Total Education & Welfare Income 413,766 94,229 88,324 Total Education & Welfare Expenditure (500,497) (47,672) (39,931)
Community Amenities
Sanitation - Household Refuse I101005 Domestic Collection Inc 240,400 0 0 I102020 Refuse Site Fees Inc 20,000 1,667 2,326 260,400 1,667 2,326
E101005 Domestic Refuse Collection Exp (76,733) (6,394) (3,278) E101010 Recycling Pick-Up Exp (62,530) (5,211) (4,706) E101015 Refuse Site Mtce Exp (111,520) (9,332) (11,277) E101025 Refuse Site Attendant Exp 0 0 (610) (250,783) (20,937) (19,871)
Sanitation - Other I102002 Commercial Collection Charges Inc 64,000 0 0 I102005 Reimbursement Drummuster Inc 4,000 0 0 I102010 Charges Bulk Rubbish Inc 13,800 1,150 1,195 81,800 1,150 1,195
E102005 Commercial Collection Exp 0 0 (994) E102010 Bulk Rubbish Collection Exp (13,800) (1,150) (1,229) E101020 Chemical Drum Disposal Costs Exp (5,500) 0 0 E102190 Depreciation - Sanitation Exp (7,000) 0 0 (26,300) (1,150) (2,223)
Sewerage I104005 Septic Tank Fees Inc 500 0 0 500 0 0
E104005 Sewerage Treatment Plant Exp (500) (15) (14) (500) (15) (14)
Town Planning I106005 Planning Fees Inc 3,000 250 1,632 3,000 250 1,632
E106005 Town Planning Expenses Exp (25,000) (2,083) (1,474) E106100 Administration Allocated Exp (30,485) (2,540) (2,540)
45 COA Description Type Annual Budget YTD Budget YTD Actual (55,485) (4,623) (4,014)
Other Community Amenities I107005 Cemetery Fees Inc 15,000 1,250 277 I107010 Community Bus Income Inc 4,000 333 314 I107025 Other Community Amenities Contributions Inc 8,000 0 0 27,000 1,583 591
E107005 Cemetery Mtce Exp (24,020) (2,026) (1,033) E107010 Public Convenience Mtce Exp (56,965) (5,011) (5,594) E107015 Community Bus Operating Exp (4,000) (1,505) (1,277) E107100 Administration Allocated Exp (61,233) (5,103) (5,103) E107190 Depreciation - Other Comm Amenities Exp (43,000) 0 0 (189,218) (13,645) (13,007)
Total Community Amenities Income 372,700 4,650 5,744 Total Community Amenities Expenditure (522,286) (40,370) (39,129)
Recreation & Culture
Public Halls & Civic Centres I111005 Town Hall Hire Inc 2,000 167 73 I111010 Reimbursements Inc 100 0 0 I111015 Town Hall Lease -L Piesse Inc 4,632 386 344 6,732 553 417
E111005 Town Hall Mtce Exp (22,091) (3,445) (3,790) E111010 Other Halls Mtce Exp (6,000) (634) (654) E111190 Depreciation - Public Halls Exp (53,000) 0 0 (81,091) (4,079) (4,444)
Swimming Pool I112010 Swimming Pool Admission Inc 38,000 0 0 I112015 Swimming Pool Miscellaneous Income Inc 100 0 0 I112020 Reimbursements Inc 600 0 0 38,700 0 0
E112005 Pool Staff Salary Exp (72,000) 0 0 E112010 Superannuation Exp (6,200) 0 0 E112015 Swimming Pool Maintenance Exp (122,540) (13,561) (7,108) E112020 Swimming Pool Other Expenses Exp (5,000) (1,239) (986) E112190 Depreciation - Swimming Pools Exp (44,000) 0 0 (249,740) (14,800) (8,094)
Other Recreation & Sport I113005 Sportsground Rental Inc 7,719 0 0 I113015 Power Reimbursements Inc 7,000 583 0 I113020 Recreation Centre Hire Inc 10,000 833 76 I113025 Reimbursements Other Inc 100 0 0 I113030 Rec Centre Equipment Contributions Inc 1,800 0 0 I113035 Sporting Club Leases Inc 50 0 0 I113040 Other Recreation & Sport Contributions Inc 8,200 0 0 I113055 Eric Farrow Pavillion Hire Inc 3,000 250 0 I113065 Community Gym Membership Inc 7,000 167 813 . 44,869 1,833 889
E113005 Sportsground Mtce Exp (101,050) (8,634) (6,627) E113010 Sportsground Building Mtce Exp (21,927) (4,849) (4,186) E113015 Wetlands Park Mtce Exp (58,282) (5,044) (3,332) E113020 Parks & Gardens Mtce Exp (53,542) (4,462) (5,236) E113025 Puntapin Rock Mtce Exp (3,030) (252) (130)
46 COA Description Type Annual Budget YTD Budget YTD Actual E113030 Recreation Centre Mtce Exp (46,733) (7,457) (6,625) E113035 Rec Staff Salaries Exp (20,000) (1,667) (1,910) E113040 Superannuation Exp (2,000) (167) (242) E113045 Other Expenses Exp (2,000) (441) (474) E113050 Norring Lake Mtce Exp (3,037) (256) (4) E113065 Eric Farrow Pavilion Mtce Exp (20,277) (2,623) (2,701) E113070 Rec Centre Sports Equipment Exp (3,500) (292) 0 E113095 Community Gym Expenditure Exp (5,000) (416) (951) E113100 Administration Allocated Exp (102,322) (8,527) (8,527) E113190 Depreciation - Other Rec & Sport Exp (187,000) 0 0 (629,700) (45,087) (40,945)
Library I115005 Lost Books Inc 50 0 0 I115010 Reimbursements Inc 100 0 0 150 0 0
E115005 Library Staff Salaries Exp (50,000) (4,167) (3,255) E115015 Library Building Mtce Exp (10,960) (1,081) (379) E115020 Library Other Expenses Exp (7,560) (1,049) (1,502) E115190 Depreciation - Libraries Exp (1,600) 0 0 (70,120) (6,297) (5,136)
Other Culture I116035 Long Table Experience Income Cont 25,000 5,000 7,273 I119015 Contribution to Woolorama Cont 1,000 0 0 I119020 Reimbursements Reim 100 0 0 I119030 Community Events Income Inc 20,000 0 0 I119031 Other Culture Grant Funds Inc 1,000 0 0 47,100 5,000 7,273
E116005 Subsidy Woolorama Committee Exp (500) 0 0 E116010 Woolorama Costs & Maintenance Exp (60,851) (2,829) (947) E116015 Community Centre Mtce Exp (7,798) (892) (1,985) E116020 Historical Village Exp (3,304) (755) (575) E116035 Long Table Experience Expenditure Exp (25,000) (2,000) (1,950) E116045 Community Development Events Exp (21,800) (1,818) (123) E116046 Community Development Equipment Maintenance Exp (500) (42) 0 E116055 Other Culture Grant Funds Exp Exp (2,500) (2,500) (2,031) E116190 Depreciation - Other Culture Exp (110) 0 0 (122,363) (10,836) (7,611)
Total Recreation & Culture Income 137,551 7,386 8,579 Total Recreation & Culture Expenditure (1,153,014) (81,099) (66,229)
Transport
Streets Roads Bridges & Depot Construction I121005 Direct Road Grants Inc 68,247 68,247 0 I121010 Road Project Grants Inc 300,605 120,242 0 I121015 Roads to Recovery Grant Inc 222,056 0 0 I121025 Contribution - St Lighting Inc 3,500 0 0 I147125 Storm Damage Reimbursements Inc 1,013,960 168,926 0 1,608,368 357,415 0
Streets Roads Bridges & Depot Maintenance I122055 Diesel Fuel Rebate Income Inc 50,000 4,167 4,119 50,000 4,167 4,119
E122005 Road Maintenace Exp (100,000) (8,333) (7,528) E122006 Maintenance Grading Exp (150,000) (12,501) (21,424)
47 COA Description Type Annual Budget YTD Budget YTD Actual E122007 Rural Tree Pruning Exp (70,000) (5,833) (1,616) E122008 Rural Spraying Exp (15,000) (1,250) 0 E122009 Town Site Spraying Exp (30,000) (2,500) (4,398) E122010 Depot Mtce Exp (22,277) (2,211) (2,718) E122011 Town Reserve & Verg Mtce Exp (2,000) (167) (49) E122012 Bridge & Drainage Mtce Exp (22,500) (1,876) (468) E122015 Rural Numbering Exp (100) (7) 0 E122025 Street Cleaning Exp (43,000) (3,584) (1,767) E122030 Street Trees Exp (50,000) (4,166) (184) E122035 Traffic & Street Signs Mtce Exp (7,000) (584) (251) E122045 Townscape Exp (19,600) (1,658) (1,892) E122050 Crossovers Exp (500) (42) 0 E122055 RoMan Data Collection Exp (12,000) (6,500) (5,968) E122060 Street Lighting Exp (67,721) (5,643) (5,213) E122090 Grafitti Removal Exp (1,000) (84) 0 E122100 Administration Allocated Exp (42,933) (3,578) (3,578) E122190 Depreciation - Roads Exp (556,000) 0 0 E147120 Storm Damage - Not Claimable Exp 0 0 (929) (1,211,631) (60,517) (57,983)
Road Plant Purchases I122100 Profit on Sale of Asset Inc 22,586 0 0 22,586 0 0
Aerodrome I126015 Aerodrome Reimbursements Inc 10,689 0 0 I126020 Aerodrome Hangar Lease Inc 6,516 0 0 17,205 0 0
E126005 Aerodrome Maintenance Exp (7,143) (887) (1,405) E126190 Depreciation - Aerodromes Exp (25,000) 0 0 (32,143) (887) (1,405)
Total Transport Income 1,698,159 361,582 4,119 Total Transport Expenditure (1,243,774) (61,404) (59,386)
Economic Services
Rural Services I131020 Landcare Reimbursements Inc 700 58 8,672 700 58 8,672
E131020 Landcare Exp (25,700) (58) (8,672) E131030 Rural Towns Program Exp (25,000) (2,168) (905) E131100 Administration Allocated Exp (12,435) (1,036) (1,036) E131140 Water Management Plan / Harvesting Exp (5,000) (435) (310) E131190 Depreciation - Rural Services Exp (1,400) 0 0 (69,535) (3,697) (10,923)
Tourism & Area Promotion I132005 Caravan Park Fees Inc 65,000 5,417 5,394 I132010 Reimbursements Inc 1,000 83 5 I132015 RV Area Fees Inc 8,000 667 361 I132035 Tourism Income Inc 0 0 7,228 74,000 6,167 12,988
E132015 Caravan Park Manager Salary Exp (21,917) (2,054) (1,254) E132020 Caravan Park Mtce Exp (50,926) (4,431) (4,863) E132025 Subsidy Historic Village Exp (8,350) 0 0 E132040 Tourism Promotion & Subscripts Exp (15,000) (1,250) (268) E132050 Administration Allocated Exp (55,994) (4,666) (4,666)
48 COA Description Type Annual Budget YTD Budget YTD Actual E132190 Depreciation - Tourism Exp (7,000) 0 0 (159,187) (12,401) (11,051)
Building Control I133005 Building Licenses Inc 8,000 667 369 8,000 667 369
Other Economic Services I134005 Water Sales Inc 7,000 583 182 7,000 583 182
E134005 Water Supply - Standpipes Exp (12,000) (1,001) (1,937) E134190 Depreciation - Other Economic Services Exp (1,600) 0 0 (13,600) (1,001) (1,937)
Total Economic Services Income 89,700 7,475 22,210 Total Economic Services Expenditure (242,322) (17,099) (23,911)
Other Property & Services
Private Works I141005 Private Works Income Inc 50,000 4,167 199 50,000 4,167 199
E141005 Private Works Exp (30,000) (2,499) (150) E141100 Administration Allocated Exp (7,763) (647) (647) (37,763) (3,146) (797)
Public Works Overheads I143020 Reimbursements Inc 100 0 0 100 0 0
E143005 Engineering Salaries Exp (91,169) (7,597) (6,169) E143007 Engineering Administration Salaries Exp (55,292) (4,608) (4,197) E143009 Housing Allowance Works Exp (18,000) (500) (462) E143015 CEO's Salary Allocation Exp (52,675) (4,390) (3,763) E143020 Engineering Superannuation Exp (93,196) (7,766) (6,531) E143025 Engineering - Other Expenses Exp (3,000) (251) (588) E143030 Sick Holiday & Allowances Pay Exp (170,000) (14,167) (7,625) E143045 Insurance on Works Exp (30,281) (15,141) (14,638) E143050 Protective Clothing Exp (9,000) (750) 0 E143055 Fringe Benefits Exp (1,000) 0 0 E143060 CEO's Vehicle Allocation Exp (1,000) (83) (107) E143065 MOW - Vehicle Expenses Exp (5,000) (416) (1,415) E143075 Telephone Expenses Exp (2,500) (208) (130) E143080 Staff Licenses Exp (585) (49) (44) E143085 Safety Equipment & Meetings Exp (5,000) (417) 0 E143090 Conferences & Courses Exp (2,000) (167) 0 E143095 Staff Training Exp (16,000) (1,334) 0 E143105 Administration Allocated Exp (5,750) (479) (479) E143200 LESS PWOH ALLOCATED Exp 561,448 58,323 40,575 0 0 (5,573)
Plant Operation Costs I144005 Sale of Scrap Inc 1,500 125 0 I144010 Reimbursements Inc 5,000 417 0 6,500 542 0
E144010 Fuel & Oils Exp (130,000) (10,833) (15,045) E144020 Tyres & Tubes Exp (20,000) (1,667) (5,898) E144030 Parts & Repairs Exp (50,000) (4,167) (3,377)
49 COA Description Type Annual Budget YTD Budget YTD Actual E144040 Plant Repair - Wages Exp (55,000) (4,583) (2,504) E144050 Insurance and Licences Exp (30,000) (22,153) (20,633) E144060 Expendable Tools-Consumables only Exp (10,000) (833) (292) E144075 Minor Plant & Equipment <$3000 Exp (8,000) (667) (450) E144200 LESS POC ALLOCATED-PROJECTS Exp 303,000 44,903 24,664 0 0 (23,535)
Salaries & Wages E146010 Gross Salaries, Allowances & Super Exp (2,234,563) (186,214) (174,353) E146200 Less Sal , Allow, Super Allocated Exp 2,234,563 186,215 174,353 0 1 0
Unclassified I147005 Commission - Vehicle Licensing Inc 48,000 4,000 3,734 I147050 Council Staff Housing Rental Inc 28,000 2,333 1,680 I147070 Council Housing Reimbursements Inc 1,500 125 0 I147120 Charge on Private use of Shire Vehicle Inc 3,120 240 240 80,620 6,698 5,654
E147015 Community Requests & Events - CEO Allocation Exp (6,500) (542) 0 E147050 Council Housing Maintenance Exp (65,320) (8,178) (7,526) E147055 Consultants Exp (40,000) (3,333) 0 E147070 4WD Resource Sharing Group Exp (4,500) (375) 0 E147090 Building Maintenance Exp (10,000) (1,335) (1,099) E147100 Administration Allocated Exp (161,734) (13,479) (13,479) E147115 Occupational Health & Safety (OHS) Exp (5,000) (417) 0 E147130 Depreciation - Unclassified Exp (26,000) 0 0 E147150 Community Requests Budget Exp (14,000) (1,166) 0 E147151 Community Donations/Sponsorship Exp (3,500) (292) 0 (336,554) (29,117) (22,104)
Total Other Property & Services Income 137,220 11,407 5,852 Total Other Property & Services Expenditure (374,317) (32,262) (52,007)
Total Income 6,267,729 505,338 149,407 Total Expenditure (5,362,408) (440,201) (438,327) Net Deficit (Surplus) 905,321 65,137 (288,920)
50 SHIRE OF WAGIN STATEMENT OF PAYMENTS FOR THE PERIOD ENDED 31 JULY 2018
Payment Date Name Description Amount
Municipal Account List of Payments EFT Payments EFT7157 See Trust Account List of Payments EFT7158 6/07/2018 Al Antz Electrical Re-initiate power to RV site 21 (99.00) 1 x GY20629 Idler and 2 x GY22172 Idlers - P22. Fittings, Electrical Wire EFT7159 6/07/2018 Afgri Equipment Australia Pty Ltd (99.51) & Cabling EFT7160 6/07/2018 Alchemy Technology Annual SMS Maintenance and Support Renewal 2018/2019 (1,010.90) Reimbursement for 1/3 cost of Shop Front Enhancement - Townscape. EFT7161 6/07/2018 Alexander Galt And Co Pty Ltd Gas Bottles, Sump Pump, Concrete Supplies and various other (6,883.09) hardware, building, gardening & reticulation supplies EFT7162 6/07/2018 Australia Day Council Of Wa 2018-2019 Gold Membership Australia Day Council WA (577.50) EFT7163 6/07/2018 Best Office Systems Photocopier Charges June 2018 (1,574.71) EFT7164 6/07/2018 Boc Gases Container Service Charges 29/05/2018 - 27/06/2018 (57.51) EFT7165 6/07/2018 Bryan Leslie Kilpatrick Member Sitting Fees & Allowances (500.00) Interim Fee for Audit of Shire of Wagin for year ending 30 June 2018 & EFT7166 6/07/2018 Butler Settineri (4,875.75) Disbursements EFT7167 6/07/2018 C & D Cutri Install steel railing on Ballaying South Bridge (19,382.00) EFT7168 6/07/2018 Callum Ballantyne Reimbursement for purchase of 2017-2018 uniforms (400.00) Deliveries from Kings Metal (Bike Racks), Express Print, Whitelaw EFT7169 6/07/2018 Courier Australia (152.74) Hydraulics, Slater Gartrell and Peerless Jal. Delivery to State Library WA EFT7170 6/07/2018 Cr Denise Patterson Member Sitting Fees & Allowances (812.50) EFT7171 6/07/2018 Cr Lachlan Ballantyne Member Sitting Fees & Allowances (1,250.00) EFT7172 6/07/2018 Cr Phillip Blight Member Sitting Fees & Allowances (4,125.00) EFT7173 6/07/2018 Darcey Elizabeth Yates Reimbursement for taxi/uber to Moore Stephens Training & return (32.88) EFT7174 6/07/2018 Debbie Joy Thompson Catering for HACC Lunch - 15 people @ $30.25/head + GST (499.12) I'M ALERT Food Safety Program Subscription 1st July 2018 - 30th June EFT7175 6/07/2018 Environmental Health Australia (NSW) Incorporated (330.00) 2019 Environmental Health Australia - Full Membership 2018 - 2019 - EFT7176 6/07/2018 Environmental Health Australia (Western Australia) Inc (315.00) Gordon Tester EFT7177 6/07/2018 Express Print 1000 x 2018-2019 Recycle Date Calendars. 100 x 2018/2019 Tip Passes (1,578.50) EFT7178 6/07/2018 Great Southern Waste Disposal Refuse Collection - June 2018 (13,680.09) EFT7179 6/07/2018 Gregory Robert Ball Member Sitting Fees & Allowances (1,193.40) Retainer Fees for Management of Medical Services at Wagin General EFT7180 6/07/2018 IPN Medical Centre Pty Ltd (12,832.88) Practice 11/6/18 - 10/9/18 EFT7181 6/07/2018 Joe O'brien 11.5 hours slashing March 2018 - $24/hr inc GST (276.00) Rural UV's Chargeable 12/05/2018 - 08/06/2018. Other DLI Invoices EFT7182 6/07/2018 Landgate - Midland (131.50) June 2018 EFT7183 6/07/2018 MJB Industries Concrete Pipes and Headwalls - includes freight (7,298.50) Unused Portion RRG 17/18 - Jeffris Road 0070 Claim 1 - MRWA Oracle EFT7184 6/07/2018 Main Roads Western Australia (22,690.61) Project No 21113095 EFT7185 6/07/2018 Market Creations New Website Setup: Rates Online Payments (1,700.00) Meals on Wheels Quarterly Return Payment for April, May & June 2018 EFT7186 6/07/2018 Meals On Wheels Wagin (729.63) 363 meals @ $2.01 per meal EFT7187 6/07/2018 Narrogin Hire Service & Reticulation 2 x 150 PVC Elbows (113.84) Planting of 6 Tavistock Street Stone Garden Boxes with native Australian grass tree Xanthorrhoea and other colourful natives, including soil. Supply and install capping to stone boxes to suit. EFT7188 6/07/2018 Narrogin Nursery Cafe & Gallery (30,000.00) Complete within budget of $30,000 inc GST this also incudes all stone work and materials (PO already issued) and proffessional fees and guarantees 4 cartons Great Northern Mid-Strength, 4 bottles Red Wine, 6 cans EFT7189 6/07/2018 Palace Hotel (264.76) Diet Coke Supply & print acknowledgement signs for Park Totem Poles. 2 x EFT7190 6/07/2018 Ray Ford Signs Asbestos Stickers, 5 x Fire Extinguisher signs. Supply & Fit names to (370.54) Honor Board EFT7191 6/07/2018 Ronald Christopher Walker Member Sitting Fees & Allowances (2,500.00) EFT7192 6/07/2018 Sherryl Maree Chilcott Member Sitting Fees & Allowances (875.00) EFT7193 6/07/2018 Tutt Bryant Equipment - Wa New Key for P15 (24.07) EFT7194 6/07/2018 W A Country Health Service-Wheatbelt Main Meals & Sweets supplied May 2018 (1,708.30) EFT7195 6/07/2018 WA Contract Ranger Services Pty Ltd Ranger Services 19/06/18 & 28/06/18 (1,776.50) HACC Cleaning Supplies, Admin Office Cleaning Supplies, Library EFT7196 6/07/2018 Wagin District Farmers Co-operative (1,153.01) Refreshments, Council Meeting Refreshments EFT7197 6/07/2018 Wagin Mechanical Repairs Service on P80 - W468 (301.00) EFT7198 6/07/2018 Wagin Newsagency Newspapers, 2 Shirts & 1 Vest, 1 Farewell Card (151.49) EFT7199 6/07/2018 Wallis Computer Solutions Office 365 License, Office 365 Migration, Supply and Install New Server (48,868.53) EFT7200 6/07/2018 Wardy's Pest Management Inspect & Treat white ants - various locations (1,051.87) EFT7201 6/07/2018 Wurth Australia Pty Ltd 3 x Battery Terminal Grease. 1L Pump Spray Bottle (127.66) EFT7202 6/07/2018 YMCA HQ Leederville Youth Parliament Sponsorship - Rykiel Gibb (150.00) EFT7203 13/07/2018 Australian Services Union Payroll deductions (25.90) EFT7204 13/07/2018 Shire Of Wagin - Staff Christmas Fund Payroll deductions (595.00) EFT7205 13/07/2018 Shire Of Wagin Payroll Creditors Payroll deductions (120.00) EFT7206 20/07/2018 Aged & Community Services Australia HACC Membership Renewal ACSA - 1 July 2018 to 30 June 2019 (550.00) EFT7207 20/07/2018 Alexander Galt And Co Pty Ltd Concrete Supplies, Gas Bottles, various other hardware supplies (651.20) EFT7208 20/07/2018 Ampac Debt Recovery Commissions and Costs - June 2018 (99.00) EFT7209 20/07/2018 AssetVal Pty Ltd Infrastructure Roads Valuation (7,425.00) EFT7210 20/07/2018 Australia Post Postage - June 2018 (238.43) EFT7211 20/07/2018 Australian Taxation Office June 2018 BAS (38,675.00) EFT7212 20/07/2018 BBC Entertainment Verity James - MC Booking Payment - Long Table Dinner Experience (2,145.00)
51 Payment Date Name Description Amount EFT7213 20/07/2018 Central Country Zone Walga Annual Subscription 2018/2019 (4,158.00) EFT7214 20/07/2018 Claw Environmental Removal of Chemical Drums 2017/2018 (1,177.63) EFT7215 20/07/2018 Colonial Sandstone Products Pty Ltd 64 flat rectangle design Limestone Planter Pot feet & Transport (803.00) EFT7216 20/07/2018 Compressed Air Installations WA Pty Ltd 2 x On-Site Inspection and Worksafe WA Registration (1,698.40) J00554 AGRN743 Wagin WANDRRA Claim 16, June 2018 WANDRRA Assessment, Preparation of Tenders and Supervision of repairs to EFT7217 20/07/2018 Core Business Australia (7,898.00) various roads with the Shire of Wagin resulting from Storm Event 10 & 11 February 2017 EFT7218 20/07/2018 Covs Parts Pty Ltd 46 x various Globes + freight (349.97) Install Wall Panel, Install Aluminium Door, Install Roof Panels, Install EFT7219 20/07/2018 D Spencer & L Lucas (5,326.80) Aluminium Windows, freight for components - SES Training Room HACC Darkan Car Unleaded, HACC Bus Diesel, SES Diesel, HACC EFT7220 20/07/2018 Daycrest Pty Ltd (311.67) Coordinator Car Unleaded EFT7221 20/07/2018 Doms Delicatessen Of Wagin Milk (5.00) Town Planning Consulting Services - June 2018 - includes preparation EFT7222 20/07/2018 Exurban (4,639.75) of Shire of Wagin Heritage List ($134.75) Bushfire Brigade PPE: 31 x Boots, 6 x Jackets, 7 x Pants, 40 x Gloves, 24 EFT7223 20/07/2018 Fire & Safety WA (9,515.11) x Goggles, 1 x Polo Shirt - includes embroidery EFT7224 20/07/2018 First Aid Distributions 6 x Vandal Proof Soap Dispensers & Soap (1,452.00) EFT7225 20/07/2018 Halanson Earthmoving AGRN 743 - Flood Recovery Work - June 2018 (37,944.50) SynergySoft & Universe Annual License Fees 01/07/2018 - 30/06/2019 EFT7226 20/07/2018 It Vision (28,089.25) for 8 users EFT7227 20/07/2018 It Vision User Group Inc IT Vision User Group Subscription - 1 July 2018 to 30 June 2019 (748.00) EFT7228 20/07/2018 Katanning Glazing And Security Replace Glass in Shower Screen - 2 Ballagin St (547.95) Insurance Renewals 2018/2019 - Travel, Personal Accident, Motor EFT7229 20/07/2018 LGIS Broking (50,248.46) Vehicle, Transit, Councillors & Officers, Cyber Liability Insurance Renewals 2018/2019 - Workers Compensation, Public EFT7230 20/07/2018 LGISWA Liability, Property, Crime, Bushfire - includes 2018/2019 Contributions (78,661.69) Credit EFT7231 20/07/2018 Landmark Darkan HACC equipment (40.00) EFT7232 20/07/2018 Liberty Oil Australia Pty Ltd 5000L Diesel (6,998.00) 4 boxes - Vistex Cleaning Cloths, 4 x 5L Cleaner Disinfectant, 2 x packs EFT7233 20/07/2018 Narrogin Packaging And Motorcycles (235.10) Gloves - HACC SES New Laptop & Carrybag. Relocate Computer & Diagnose Internet EFT7234 20/07/2018 Narrogin Technology Solutions (1,498.95) problems at Library EFT7235 20/07/2018 P & C Lenaghan Rebuild 1 Damaged Garden Bed - as per Specs for Tavistock Street (495.00) EFT7236 20/07/2018 Peter Webster Reimbursement for Taxi/Uber Fares (23.65) EFT7237 20/07/2018 Quick Corporate July Stationary Order Web Ref #931943. (531.47) RAMM Annual Support & Maintenance Fee - 1 July 2018 to 30 June EFT7238 20/07/2018 RAMM Software Pty Ltd (6,564.33) 2019 EFT7239 20/07/2018 Sabrina Hahn Sabrina Hahn - Water Wise Gardening Workshop - July 10th 2018 (2,000.00) 10 x 1417-12.2 Community Gym Keys + postage. 3 x Works Master EFT7240 20/07/2018 Security & Key Pty Ltd (349.83) Keys EFT7241 20/07/2018 Shire Of Woodanilling Use of Pressure Cleaner (2,655.71) The Centre (Aust) Pty Ltd T/A Worksite Fitness & EFT7242 20/07/2018 Design & Provision of 6 Exercise Programs (396.00) Rehabilitation Planning Proposal - Shire of Wagin Heritage List - 07/06/2018. EFT7243 20/07/2018 The West Australian Development Application Telstra Tower - 21/06/2018. Disposal of (403.20) Property - 28/06/2018 EFT7244 20/07/2018 WA Contract Ranger Services Pty Ltd Ranger Services 07/06, 12/06, 05/07, 09/07 & 10/07. 2 x Microchipping (3,850.00) EFT7245 20/07/2018 WA Tyre Recovery Remove 184 Tyres from Refuse Site - includes tracking fee (639.20) EFT7246 20/07/2018 Wagin Ag Solutions 1 x 20L Lorsban, 1 x 20L Rounc Up (Gladiator), 2 x 10L Jolt (Spearhead) (1,011.74) EFT7247 20/07/2018 Wagin Agricultural Society Inc Art Sponsorship Woolorama 2018 (500.00) EFT7248 20/07/2018 Wagin Community Resource Centre 2018-2019 CRC Business Membership Renewal (45.00) EFT7249 20/07/2018 Wagin Meats Supplies for CBDC - HACC. Hamburgers & Sausages - Works (86.00) EFT7250 20/07/2018 Wagin Mechanical Repairs 2 x Spark Plugs P30. 10,000km Service to P05 W1479 (284.45) EFT7251 20/07/2018 Wagin Mower Repairs Service to HACC Gopher (544.71) Excesses: P4, P14, P21, P40 (Windscreens). Supply & fit LH front door EFT7252 20/07/2018 Wagin Panel & Paint (1,803.90) glass & Tint - P04 W1008. Repair Stone Chips in Windscreen P16.
EFT7253 20/07/2018 Wallis Computer Solutions Altus Enablement and SOPHOS Firewall. Monthly Billing July 2018 (8,361.79)
WALGA Subscription Renewals 2018-2019: Association Membership, EFT7254 20/07/2018 Western Australian Local Government Ass Walga Procurement Services, Council Connect, Governance Service. Breakfast (19,540.24) Forum 01/08/2018 Peter Webster EFT7255 20/07/2018 Wetdeck Pools Repairs to pool infrastructure as quoted (3,850.00) EFT7256 See Trust Account List of Payments EFT7257 27/07/2018 Australian Services Union Payroll deductions (25.90) EFT7258 27/07/2018 Shire Of Wagin - Staff Christmas Fund Payroll deductions (595.00) EFT7259 27/07/2018 Shire Of Wagin Payroll Creditors Payroll deductions (120.00) EFT Payments Total (542,073.77)
Cheque Payments 5023 6/07/2018 Cr David Reed Member Sitting Fees & Allowances (625.00) 5024 6/07/2018 Department Of Transport 12 months Registration SAM Trailer W11522 (17.95) 5025 6/07/2018 Elders Rural Services Australia Limited 200m Ringlock Fencing Wire (240.90) 5026 6/07/2018 Geoffrey Kenneth Benjamin West Member Sitting Fees & Allowances (2,575.00) 5027 6/07/2018 Lynette Ann Lucas Member Sitting Fees & Allowances (562.50) 5028 6/07/2018 Origin LPG Gas Facility Fee - Khedive Street (71.00) 5029 6/07/2018 Shire Of Wagin Shire & HACC Petty Cash Recoups (347.10)
52 Payment Date Name Description Amount 5030 6/07/2018 Synergy Electricity Bill Swimming Pool 6 April - 8 June 2018 (910.95) 5031 6/07/2018 Wagin Pharmacy 1 x Admin Flu Vaccinations (22.95) 5032 13/07/2018 Shire Of Wagin Footy Tipping Payroll deductions (60.00) 5033 20/07/2018 Jason Paul Reed Member Sitting Fees & Allowances (437.50) 5034 20/07/2018 Shire Of Wagin Delivery of Sand - SES (35.00) 5035 20/07/2018 Synergy Various Shire Electricity Bills May-June 2018 (7,273.50) 5036 20/07/2018 Telstra Shire Bulk Phone Bill June 2018 (1,584.13) Membership Renewal 2018/2019 - Australian Institute of Building 5037 20/07/2018 The Australian Institute Of Building Surveyors (550.00) Surveyors 5038 Cancelled 5039 25/07/2018 Synergy Various Shire Electricity Bills June-July 2018 (2,111.25) 5040 25/07/2018 Telstra Phone Bill Ambulance Assoc Hut charges to 3 August 2018 (47.85) 5041 25/07/2018 Water Corporation Various Shire Water Bills June-July 2018 (9,244.22) 5042 27/07/2018 Shire Of Wagin Footy Tipping Payroll deductions (60.00) Cheque Payments Total (26,776.80)
Direct Debit Payments DD3077.1 2/07/2018 Department Of Transport Daily Licensing Takings 29/06/18 (4,088.10) DD3077.12 2/07/2018 National Australia Bank L Lucas CC Recoup 29/05/2018- 28/06/2018 (824.18) DD3077.22 3/07/2018 Department Of Transport Daily Licensing Takings 28/06/18 (10,773.90) DD3077.26 4/07/2018 Department Of Transport Daily Licensing Takings 02/07/18 (10,081.55) DD3077.27 5/07/2018 Department Of Transport Daily Licensing Takings 03/07/18 (5,541.70) DD3077.28 6/07/2018 Department Of Transport Daily Licensing Takings 04/07/18 (3,495.70) DD3077.29 9/07/2018 Department Of Transport Daily Licensing Takings 05/07/18 (2,337.15) DD3077.30 10/07/2018 Department Of Transport Daily Licensing Takings 06/07/18 (1,275.55) DD3077.31 11/07/2018 Department Of Transport Daily Licensing Takings 09/07/18 (1,117.05) DD3042.1 12/07/2018 Walgsp Payroll deductions (5,507.54) DD3042.2 12/07/2018 Amp Super Superannuation contributions (187.33) DD3042.3 12/07/2018 Mlc Superannuation Superannuation contributions (216.37) DD3042.4 12/07/2018 North Personal Superannuation Superannuation contributions (211.92) DD3042.5 12/07/2018 Karrakup SMSF Superannuation contributions (147.12) DD3042.6 12/07/2018 Cbus Superannuation Superannuation contributions (189.79) DD3042.7 12/07/2018 Rest Administration Superannuation contributions (968.12) DD3042.8 12/07/2018 Australian Super Administration Superannuation contributions (499.30) DD3042.9 12/07/2018 Hesta Super Fund Superannuation contributions (223.89) DD3077.2 12/07/2018 Department Of Transport Daily Licensing Takings 10/07/18 (3,964.40) DD3042.10 12/07/2018 Anz Smart Choice Super Superannuation contributions (64.35) DD3042.11 12/07/2018 Mtaa Super Superannuation contributions (340.29) DD3042.12 12/07/2018 Matrix Superannuation Superannuation contributions (78.00) DD3042.13 12/07/2018 Prime Super Superannuation contributions (57.59) DD3042.14 12/07/2018 Hostplus Superannuation contributions (532.81) DD3077.3 13/07/2018 Department Of Transport Daily Licensing Takings 11/07/18 (2,704.85) DD3077.4 16/07/2018 Department Of Transport Daily Licensing Takings 12/07/18 (7,856.55) DD3077.5 17/07/2018 Department Of Transport Daily Licensing Takings 13/07/18 (2,675.25) DD3077.6 18/07/2018 Department Of Transport Daily Licensing Takings 16/07/18 (3,449.50) DD3077.10 18/07/2018 National Australia Bank DCEO CC Recoup 15/06/2018 - 13/07/2018 (2,586.39) DD3077.7 19/07/2018 Department Of Transport Daily Licensing Takings 17/07/18 (905.10) DD3077.8 20/07/2018 Department Of Transport Daily Licensing Takings 18/07/18 (3,342.10) DD3077.9 23/07/2018 Department Of Transport Daily Licensing Takings 19/07/18 (1,995.55) DD3077.11 24/07/2018 National Australia Bank Monthly Package Fee (10.00) DD3077.13 24/07/2018 Western Australian Treasury Corporation Loan Repayment 137 July 2018 (1,907.86) DD3077.14 24/07/2018 Department Of Transport Daily Licensing Takings 20/07/18 (1,980.65) DD3077.15 24/07/2018 Messages On Hold Australia Pty Ltd Provision of Programming and Equipment 23/07/2018 - 22/10/2018 (227.70) DD3077.16 25/07/2018 Department Of Transport Daily Licensing Takings 23/07/18 (1,049.10) DD3077.17 25/07/2018 Classic Finance Pty Ltd Photocopier Lease Payment July 2018 (222.20) DD3059.1 26/07/2018 Walgsp Payroll deductions (5,515.86) DD3059.2 26/07/2018 Amp Super Superannuation contributions (187.33) DD3059.3 26/07/2018 Mlc Superannuation Superannuation contributions (216.37) DD3059.4 26/07/2018 North Personal Superannuation Superannuation contributions (211.92) DD3059.5 26/07/2018 Karrakup SMSF Superannuation contributions (147.12) DD3059.6 26/07/2018 Cbus Superannuation Superannuation contributions (189.79) DD3059.7 26/07/2018 Rest Administration Superannuation contributions (951.91) DD3059.8 26/07/2018 Australian Super Administration Superannuation contributions (641.23) DD3059.9 26/07/2018 Hesta Super Fund Superannuation contributions (223.89) DD3059.10 26/07/2018 Anz Smart Choice Super Superannuation contributions (19.10) DD3059.11 26/07/2018 Mtaa Super Superannuation contributions (340.29) DD3059.12 26/07/2018 Matrix Superannuation Superannuation contributions (102.15) DD3059.13 26/07/2018 Prime Super Superannuation contributions (40.71) DD3059.14 26/07/2018 Hostplus Superannuation contributions (532.81) DD3077.18 26/07/2018 Department Of Transport Daily Licensing Takings 24/07/18 (921.80) DD3077.19 27/07/2018 Department Of Transport Daily Licensing Takings 25/07/18 (2,240.30) DD3077.20 30/07/2018 Department Of Transport Daily LIcensing Takings 26/07/18 (2,663.40) DD3077.21 31/07/2018 National Australia Bank Merchant Statement July 2018 (343.53) DD3077.23 31/07/2018 Department Of Transport Daily Licensing Takings 27/07/18 (3,821.90) Direct Debit Payments Total (102,947.91) Municipal Account List of Payments Total (671,798.48)
Trust Account List of Payments EFT Payments EFT7157 3/07/2018 Annabelle Clair Garratt STAFF CHRISTMAS FUNDS 2018 (2,400.00) EFT7256 24/07/2018 Aaron McBurney BOND REFUND GYM KEY (30.00) EFT Payments Total (2,430.00)
Cheque Payments 2482 31/07/2018 Building And Construction Industry Training Fund BCITF JULY 2018 (85.75) 2483 31/07/2018 Building Commission Department of Mines, Industry RegulationBSL JULY and 2018 Safety (172.69) 2484 31/07/2018 Shire Of Wagin BCITF & BSL JULY 2018 (23.25) Cheque Payments Total (281.69) Trust Account List of Payments Total (2,711.69)
53 Payment Date Name Description Amount
Credit Card List of Payments Chief Executive Officer - Peter Webster Credit Card 20/06/2018 Officeworks Diaries (30.87) Credit Card 21/06/2018 Shire of Wagin Registration Copy for Old HACC Darkan Vehicle (8.90) Credit Card 27/06/2018 Shire of Wagin Plate Changes for New HACC Coordinators Vehicle (59.50) Credit Card 3/07/2018 Westnet Internet Charges (384.77) Credit Card 13/07/2018 NAB Card Fee (9.00) Chief Executive Officer - Peter Webster Total (493.04)
Deputy Chief Executive Officer - Brian Roderick Credit Card 21/06/2018 Downderry Wines Refreshments (130.00) Credit Card 2/07/2018 Booktopia Book Stock for Library (760.05) Credit Card 9/07/2018 Looksmart Westfield Alterations for DCEO Uniforms (44.97) Credit Card 9/07/2018 Myer DCEO Uniforms (64.97) Credit Card 9/07/2018 Myer DCEO Uniforms (150.00) Credit Card 13/07/2018 NAB Card Fee (9.00) Deputy Chief Executive Officer - Brian Roderick Total (1,158.99)
Manager of Works - Allen Hicks Credit Card 21/06/2018 Case Store Otterbox Mobile Phone Cover for Ranger Phone (79.90) Credit Card 28/06/2018 Auto Tools Universal Radiator Pressure Tester for Depot (274.50) Credit Card 29/06/2018 Shire of Wagin Staff Licence (44.05) Credit Card 3/07/2018 4WD Supacentre Seat Covers for P26 (49.86) Credit Card 6/07/2018 Shire of Wagin Staff Licence (44.05) Credit Card 13/07/2018 NAB Card Fee (9.00) Manager of Works - Allen Hicks Total (501.36)
Manager of Finance - Tegan Hall Credit Card 27/06/2018 Shire of Wagin Licence New HACC Coodinators Vehicle (424.00) Credit Card 13/07/2018 NAB Card Fee (9.00) Manager of Finance - Tegan Hall Total (433.00) Credit Card List of Payments Total (2,586.39)
54 SHIRE OF WAGIN
MONTHLY FINANCIAL REPORT (Containing the Statement of Financial Activity) For the Period Ended 31 August 2018
LOCAL GOVERNMENT ACT 1995 LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996
TABLE OF CONTENTS
Monthly Summary Information
Statement of Financial Activity by Program
Statement of Financial Activity by Nature or Type
Note 1 Net Current Assets
Note 2 Explanation of Material Variances
Note 3 Cash and Investments
Note 4 Receivables
Note 5 Rating Revenue
Note 6 Disposal of Assets
Note 7 Capital Acquisitions
Note 8 Borrowings
Note 9 Reserves
Note 10 Grants and Contributions
Note 11 Trust Fund
Note 12 Budget Amendments
55 MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED 31 AUGUST 2018 KEY INFORMATION
Items of Significance The material variance adopted by the Shire of Wagin for the 2018/19 year is $20,000. A full listing and explanation of all items considered of material variance is disclosed in Note 2. The following selected items highlight significant income and expenditure for the 2018/19 financial year.
Row Labels % Completed Annual Budget YTD Actual Capital Expenditure Land 0% 40,000 0 Buildings 0% 75,000 0 Plant & Equipment 0% 619,000 0 Furniture & Equipment 0% 66,450 0 Infrastructure - Roads 15% 2,131,043 316,638 Footpaths 0% 60,000 0 Infrastructure - Other 21% 270,000 55,583
Grants, Subsidies and Contributions Operating Grants, Subsidies and Contributions 34% 1,156,297 393,871 Non-operating Grants, Subsidies and Contributions 8% 1,572,821 123,042
Rates Levied 102% 2,312,341 2,365,857
% Compares current ytd actuals to annual budget
This Time Last Year to Date Year Actual Financial Position * Note 31 Aug 2017 31 Aug 2018 Adjusted Net Current Assets 100% $ 3,404,533 $ 3,415,601 Cash and Equivalent - Unrestricted 79% $ 787,337 $ 619,409 Cash and Equivalent - Restricted 97% $ 1,217,261 $ 1,177,376 Receivables - Rates 97% $ 2,651,435 $ 2,566,746 Receivables - Other 165% $ 410,340 $ 675,708 Payables 65% $ 378,713 $ 246,453
* Note: Compares current ytd actuals to prior year actuals at the same time
56 MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED 31 AUGUST 2018 INFORMATION
PREPARATION TIMING AND REVIEW SIGNIFICANT ACCOUNTING POLICES
Date prepared: All known transactions up to 12 September 2018 GOODS AND SERVICES TAX Prepared by: Manager of Finance Revenues, expenses and assets are recognised net of the Reviewed by: Deputy Chief Executive Officer amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO). BASIS OF PREPARATION Receivables and payables are stated inclusive of GST receivable or payable. The net amount of GST recoverable REPORT PURPOSE from, or payable to, the ATO is included with receivables or This report is prepared to meet the requirements of Local payables in the statement of financial position. Cash flows Government (Financial Management) Regulations 1996, are presented on a gross basis. The GST components of cash Regulation 34 . Note: The Statements and accompanying flows arising from investing or financing activities which notes are prepared based on all transactions recorded at are recoverable from, or payable to, the ATO are presented the time of preparation and may vary due to transactions as operating cash flows. being processed for the reporting period after the date of preparation. CRITICAL ACCOUNTING ESTIMATES The preparation of a financial report in conformity with BASIS OF ACCOUNTING Australian Accounting Standards requires management to This statement comprises a special purpose financial make judgements, estimates and assumptions that effect report which has been prepared in accordance with the application of policies and reported amounts of assets Australian Accounting Standards (as they apply to local and liabilities, income and expenses. The estimates and governments and not-for-profit entities), Australian associated assumptions are based on historical experience Accounting Interpretations, other authoritative and various other factors that are believed to be pronouncements of the Australian Accounting Standards reasonable under the circumstances; the results of which Board, the Local Government Act 1995 and accompanying form the basis of making the judgements about carrying regulations. Material accounting policies which have been values of assets and liabilities that are not readily adopted in the preparation of this statement are presented apparent from other sources. Actual results may differ from below and have been consistently applied unless stated these estimates. otherwise. Except for cash flow and rate setting information, the report has also been prepared on the ROUNDING OFF FIGURES accrual basis and is based on historical costs, modified, All figures shown in this statement are rounded to the where applicable, by the measurement at fair value of nearest dollar. selected non-current assets, financial assets and liabilities.
THE LOCAL GOVERNMENT REPORTING ENTITY All Funds through which the Council controls resources to carry on its functions have been included in this statement. In the process of reporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfers between Funds) have been eliminated. All monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies appears at Note 12.
57 MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED 31 AUGUST 2018 SUMMARY GRAPHS
OPERATING REVENUE OPERATING EXPENSES Profit on Loss on Disposal of Disposal of Employee Assets Other Assets Other Costs 0% Expenditure 0% 47% Revenue 3% 4% Rates Interest 72% Earnings 0% Insurance Expenses Fees and 15% Charges 11% Interest Expenses 1% Depreciation on Non- Operating Grants, Current Assets Subsidies and 0% Contributions 13% Utility Charges Materials and 6% Contracts 28%
Budget Operating Revenues -v- Actual Budget Operating Expenses -v-YTD Actual 900,000 4,000,000 Budget 2018-19 800,000 Budget 2018-19 3,500,000 Actual 2018-19 Actual 2018-19 700,000 3,000,000 600,000 2,500,000 500,000 2,000,000
400,000 Amount $ ('000s) $ Amount 1,500,000 ('000s) $ Amount 300,000
1,000,000 200,000
500,000 100,000
0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
CAPITAL REVENUE CAPITAL EXPENSES
Budget Capital Revenue -v- Actual Budget Capital Expenses -v- Actual 600,000 1 Budget 2018-19 Budget 2018-19 500,000 Actual 2018-19 1 Actual 2018-19
1 400,000
1 300,000
Amount $ ('000s) $ Amount Amount $ ('000s) $ Amount 0 200,000
0 100,000
0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
This information is to be read in conjunction with the accompanying Financial Statements and Notes.
58 KEY TERMS AND DESCRIPTIONS FOR THE PERIOD ENDED 31 AUGUST 2018 STATUTORY REPORTING PROGRAMS
City operations as disclosed in these financial statements encompass the following service orientated activities/programs.
PROGRAM NAME OBJECTIVE ACTIVITIES
GOVERNANCE To provide a decision making Includes the activities of members of council and process for the efficient allocation the administrative support available to the of scarce resources. council for the provision of governance of the district. Other costs relate to the task of assisting elected members and ratepayers on matters which do not concern specific council services.
GENERAL PURPOSE To collect revenue to allow for the Rates, general purpose government grants and FUNDING provision of services. interest revenue.
LAW, ORDER, PUBLIC To provide services to help ensure a Supervision and enforcement of various local SAFETY safer and environmentally laws relating to fire prevention, animal control conscious community. and other aspects of public safety including emergency services.
HEALTH To provide an operational framework Inspection of food outlets and their control, provision of EDUCATION AND To provide services to Maintenance of child minding centre, playgroup WELFARE disadvantaged persons, the elderly, centre, senior citizen centre and aged care children and youth. centre. Provision and maintenance of home and community care programs and youth services.
HOUSING To provide and maintain elderly Provision and maintenance of elderly residents residents housing. housing.
COMMUNITY To provide services required by the Rubbish collection services, operation of rubbish AMENITIES community. disposal sites, litter control, construction and maintenance of urban storm water drains, protection of the environment and administration of town planning schemes, cemetery and public conveniences.
RECREATION AND To establish and effectively manage Maintenance of public halls, civic centres, aquatic CULTURE infrastructure and resource which centre, beaches, recreation centres and various will help the social well being of sporting facilities. Provision and maintenance the community. of parks, gardens and playgrounds. Operation of library, museum and other cultural facilities.
TRANSPORT To provide safe, effective and Construction and maintenance of roads, streets, footpaths, ECONOMIC SERVICES To help promote the Tourism and area promotion including the City and its economic wellbeing. maintenance and operation of a caravan park. Provision of rural services including weed control, vermin control and standpipes. Building Control.
OTHER PROPERTY AND To monitor and control Private works operation, plant repair and SERVICES City overheads operating operation costs and engineering operation accounts. costs.
59 STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 AUGUST 2018 STATUTORY REPORTING PROGRAMS
YTD YTD Var. $ Ref Annual Budget Actual (b)-(a) Var. Note Budget (a) (b) $ $ $ $ Opening Funding Surplus(Deficit) 1(b) 1,182,914 1,182,914 1,182,914 (0)
Revenue from operating activities Governance 40,547 1,834 1,407 (427) General Purpose Funding - Rates 5 2,300,190 2,345,257 2,365,857 20,600 p General Purpose Funding - Other 870,274 286,185 322,339 36,154 p Law, Order and Public Safety 136,134 7,200 6,316 (884) Health 71,488 10,870 12,115 1,245 Education and Welfare 413,766 99,497 92,322 (7,175) Community Amenities 364,700 314,200 310,827 (3,373) Recreation and Culture 109,351 20,172 18,395 (1,777) Transport 161,538 76,681 118,465 41,784 p Economic Services 89,700 14,950 36,743 21,793 p Other Property and Services 137,220 22,914 12,512 (10,402) 4,694,908 3,199,760 3,297,298 Expenditure from operating activities Governance (379,167) (103,141) (102,728) 413 General Purpose Funding (403,619) (74,639) (78,759) (4,120) Law, Order and Public Safety (287,467) (67,344) (60,372) 6,972 Health (255,945) (31,565) (29,009) 2,556 Education and Welfare (500,497) (86,897) (71,451) 15,446 Community Amenities (522,286) (79,133) (87,079) (7,946) Recreation and Culture (1,153,014) (142,293) (117,650) 24,643 p Transport (1,243,774) (116,002) (135,661) (19,659) Economic Services (242,322) (41,926) (47,310) (5,384) Other Property and Services (374,317) (60,698) (69,767) (9,069) (5,362,408) (803,638) (799,786) Operating activities excluded from budget Add Back Depreciation 1,080,310 0 0 0 Adjust (Profit)/Loss on Asset Disposal 6 (36,465) 0 0 0 Adjust Provisions and Accruals 0 0 (10,688) (10,688) Amount attributable to operating activities 376,345 2,396,122 2,486,824
Investing Activities Non-operating Grants, Subsidies and Contributions 10 1,572,821 532,113 123,042 (409,071) q Proceeds from Disposal of Assets 6 230,000 0 0 0 Capital Acquisitions 7 (3,261,493) (524,032) (372,221) 151,811 p Amount attributable to investing activities (1,458,672) 8,081 (249,179)
Financing Activities Self-Supporting Loan Principal 18,201 0 0 0 Transfer from Reserves 9 224,250 0 0 0 Repayment of Debentures 8 (60,969) 0 (4,958) (4,958) Transfer to Reserves 9 (282,069) 0 0 0 Amount attributable to financing activities (100,587) 0 (4,958)
Closing Funding Surplus(Deficit) 1(b) 0 3,587,117 3,415,601
KEY INFORMATION pq Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. Refer to Note 2 for an explanation of the reasons for the variance. The material variance adopted by Council for the 2018/19 financial year is $20,000. This statement is to be read in conjunction with the accompanying Financial Statements and notes.
60 KEY TERMS AND DESCRIPTIONS FOR THE PERIOD ENDED 31 AUGUST 2018 NATURE OR TYPE DESCRIPTIONS
REVENUE EXPENSES
RATES EMPLOYEE COSTS All rates levied under the Local Government Act 1995. All costs associate with the employment of person such as Includes general, differential, specific area rates, minimum salaries, wages, allowances, benefits such as vehicle and rates, interim rates, back rates, ex-gratia rates, less housing, superannuation, employment expenses, removal discounts offered. Exclude administration fees, interest on expenses, relocation expenses, worker's compensation instalments, interest on arrears and service charges. insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc. OPERATING GRANTS, SUBSIDIES AND CONTRIBUTIONS Refer to all amounts received as grants, subsidies and MATERIALS AND CONTRACTS contributions that are not non-operating grants. All expenditures on materials, supplies and contracts not classified under other headings. These include supply of NON-OPERATING GRANTS, SUBSIDIES AND CONTRIBUTIONS goods and materials, legal expenses, consultancy, Amounts received specifically for the acquisition, maintenance agreements, communication expenses, construction of new or the upgrading of non•current assets advertising expenses, membership, periodicals, paid to a local government, irrespective of whether these publications, hire expenses, rental, leases, postage and amounts are received as capital grants, subsidies, freight etc. Local governments may wish to disclose more contributions or donations. detail such as contract services, consultancy, information technology, rental or lease expenditures. PROFIT ON ASSET DISPOSAL Profit on the disposal of assets including gains on the UTILITIES (GAS, ELECTRICITY, WATER, ETC.) disposal of long term investments. Losses are disclosed Expenditures made to the respective agencies for the under the expenditure classifications. provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of FEES AND CHARGEES these agencies. Revenues (other than service charges) from the use of facilities and charges made for local government services, INSURANCE sewerage rates, rentals, hire charges, fee for service, All insurance other than worker's compensation and health photocopying charges, licences, sale of goods or benefit insurance included as a cost of employment. information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as LOSS ON ASSET DISPOSAL rubbish collection fees, rental of property, fines and Loss on the disposal of fixed assets. penalties, other fees and charges. DEPRECIATION ON NON-CURRENT ASSETS SERVICE CHARGES Depreciation expense raised on all classes of assets. Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local INTEREST EXPENSES Government (Financial Management) Regulations 1996 Interest and other costs of finance paid, including costs of identifies these as television and radio broadcasting, finance for loan debentures, overdraft accommodation and underground electricity and neighbourhood surveillance refinancing expenses. services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and OTHER EXPENDITURE investment accounts, interest on rate instalments, interest Statutory fees, taxes, provision for bad debts, member's fees on rate arrears and interest on debtors. or State taxes. Donations and subsidies made to community groups. INTEREST EARNINGS Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.
OTHER REVENUE / INCOME Other revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.
61 STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 AUGUST 2018 BY NATURE OR TYPE
YTD YTD Var. $ Ref Annual Budget Actual (b)-(a) Var. Note Budget (a) (b) $ $ $ $ Opening Funding Surplus (Deficit) 1(b) 1,182,914 1,182,914 1,182,914 (0)
Revenue from operating activities Rates 5 2,312,341 2,345,257 2,365,857 20,600 p Operating Grants, Subsidies and Contributions 10 1,301,012 332,474 429,897 97,423 p Fees and Charges 747,263 370,922 349,867 (21,055) q Interest Earnings 50,952 3,332 649 (2,683) Other Revenue 246,207 147,775 151,027 3,252 Profit on Disposal of Assets 6 37,133 0 0 4,694,908 3,199,760 3,297,298 Expenditure from operating activities Employee Costs (2,388,280) (380,859) (377,783) 3,076 Materials and Contracts (1,181,184) (201,924) (222,307) (20,383) q Utility Charges (347,622) (57,934) (49,985) 7,949 Depreciation on Non-Current Assets (1,080,310) 0 0 0 Interest Expenses (37,824) (4,867) (4,867) (0) Insurance Expenses (184,537) (122,754) (122,630) 124 Other Expenditure (141,983) (35,300) (22,215) 13,085 Loss on Disposal of Assets 6 (668) 0 0 (5,362,408) (803,638) (799,786)
Operating activities excluded from budget Add back Depreciation 1,080,310 0 0 0 Adjust (Profit)/Loss on Asset Disposal 6 (36,465) 0 0 0 Adjust Provisions and Accruals 0 0 (10,688) (10,688) Amount attributable to operating activities 376,345 2,396,122 2,486,824
Investing activities
Non-operating grants, subsidies and contributions 10 1,572,821 532,113 123,042 (409,071) q Proceeds from Disposal of Assets 6 230,000 0 0 0 Capital acquisitions 7 (3,261,493) (524,032) (372,221) 151,811 p Amount attributable to investing activities (1,458,672) 8,081 (249,179)
Financing Activities Self-Supporting Loan Principal 18,201 0 0 0 Transfer from Reserves 9 224,250 0 0 0 Repayment of Debentures 8 (60,969) 0 (4,958) (4,958) Transfer to Reserves 9 (282,069) 0 0 0 Amount attributable to financing activities (100,587) 0 (4,958)
Closing Funding Surplus (Deficit) 1(b) 0 3,587,117 3,415,601
KEY INFORMATION pq Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. Refer to Note 2 for an explanation of the reasons for the variance. This statement is to be read in conjunction with the accompanying Financial Statements and Notes.
62 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 1(a) FOR THE PERIOD ENDED 31 AUGUST 2018 NET CURRENT ASSETS
SIGNIFICANT ACCOUNTING POLICIES
CURRENT AND NON-CURRENT CLASSIFICATION PROVISIONS In the determination of whether an asset or liability is Provisions are recognised when: The council has a present current or non-current, consideration is given to the time legal or constructive obligation as a result of past events; when each asset or liability is expected to be settled. The it is more likely than not that an outflow of resources will asset or liability is classified as current if it is expected to be required to settle the obligation; and the amount has be settled within the next 12 months, being the Council's been reliably estimated. Provisions are not recognised for operational cycle. In the case of liabilities where Council future operating losses. Where there are a number of does not have the unconditional right to defer settlement similar obligations, the likelihood that an outflow will beyond 12 months, such as vested long service leave, the be required in settlement is determined by considering the liability is classified as current even if not expected to be class of obligations as a whole. A provision is recognised settled within the next 12 months. Inventories held for even if the likelihood of an outflow with respect to any one trading are classified as current even if not expected to be of item included in the same class of obligations may be realised in the next 12 months except for land held for small. resale where it is held as non current based on Council's intentions to release for sale. INVENTORIES Inventories are measured at the lower of cost and net EMPLOYEE BENEFITS realisable value. Net realisable value is the estimated The provisions for employee benefits relates to amounts selling price in the ordinary course of business less the expected to be paid for long service leave, annual leave, estimated costs of completion and the estimated costs wages and salaries and are calculated as follows: necessary to make the sale. (i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits) The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to be settled within 12 months represents the amount the City has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the City expects to pay and includes related on-costs. (ii) Annual Leave and Long Service Leave (Long-term Benefits) The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where the City does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.
63 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 AUGUST 2018 NOTE 1(b) ADJUSTED NET CURRENT ASSETS
Last Years This Time Last Year to Date Ref Closing Year Actual Adjusted Net Current Assets Note 30 June 2018 31 Aug 2017 31 Aug 2018 $ $ $ Current Assets Cash Unrestricted 3 495,126 787,337 619,409 Cash Restricted 3 1,177,376 1,217,261 1,177,376 Receivables - Rates 4 67,044 2,651,435 2,566,746 Receivables - Other 4 1,158,788 410,340 675,708 Loans receivable 18,201 23,322 18,201 Interest / ATO Receivable 0 0 0 Inventories 40,543 27,135 40,543 2,957,077 5,116,830 5,097,983 Less: Current Liabilities Payables (338,234) (378,713) (246,453) Regional Refuse Group Accrued Funds (63,001) (93,001) (63,001) Provisions - Loans, Annual & Long Service Leave (390,083) (419,199) (385,125) Current Leave Liability - as per Audit 15/16 (177,351) 0 (177,351) (968,669) (890,913) (871,931)
Unadjusted Net Current Assets 1,988,408 4,225,917 4,226,053
Adjustments and exclusions permitted by FM Reg 32 Less: Cash reserves 3 (1,177,376) (1,217,261) (1,177,376) Less: Loans receivable (18,201) (23,322) (18,201) Add: Provisions - Loans, Annual & Long Service Leave 390,083 419,199 385,125 Adjusted Net Current Assets 1,182,914 3,404,533 3,415,601
SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION Please see Note 1(a) for information on significant The amount of the adjusted net current assets at the end of accounting polices relating to Net Current Assets. the period represents the actual surplus (or deficit if the figure is a negative) as presented on the Rate Setting Statement.
Adjusted Net Current Assets (YTD) 4,000,000 This Year YTD 2017-18 3,500,000 Surplus(Deficit) 2018-19 3,000,000 $3.42 M 2,500,000 2,000,000 1,500,000 Last Year YTD 1,000,000 Surplus(Deficit)
Amount ( $ '000s) 500,000 $3.4 M 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
64 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 2 FOR THE PERIOD ENDED 31 AUGUST 2018 EXPLANATION OF MATERIAL VARIANCES
The material variance thresholds are adopted annually by Council as an indicator of whether the actual expenditure or revenue varies from the year to date budget materially. The material variance adopted by Council for the 2018/19 financial year is $20,000.
Timing/ Reporting Program Var. $ Var. Permanent Explanation of Variance $ Revenue from operating activities General Purpose Funding - Rates 20,600 p Timing Less discounts than YTD budget - will even out in September. General Purpose Funding - Other 36,154 p Permanent Federal Bridge Project Funding not budgeted for. Transport 41,784 p Permanent Direct Road Grant $42,674 higher than budgeted. Economic Services 21,793 p Permanent Great Southern Business Association Donation not budgeted. Expenditure from operating activities Recreation and Culture 24,643 p Timing Swimming Pool Expenditure under YTD budget. Investing Activities Non-operating Grants, Subsidies and Contributions (409,071) q Timing Storm Damage claims being collated. Capital Acquisitions 151,811 p Timing Storm Damage & Capital Works Program under YTD Budget.
65 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 AUGUST 2018 NOTE 3 CASH AND INVESTMENTS
Total Interest Maturity Cash and Investments Unrestricted Restricted Trust YTD Actual Institution Rate Date $ $ $ $ Cash on Hand Petty Cash and Floats 1,300 1,300 N/A Nil On Hand At Call Deposits Municipal Fund 187,812 187,812 NAB Nil At Call Municipal Cash Maximiser 430,297 NAB 0.40% At Call Trust Fund 37,413 37,413 NAB Nil At Call Term Deposits Municipal Investment - Term Deposit 1,177,376 1,177,376 NAB 2.53% 26-Dec-18
Total 619,409 1,177,376 37,413 1,402,601 - - SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand Cash and cash equivalents include cash on hand, cash at with banks and other short term highly liquid investments that are readily convertible to known bank, deposits available on demand with banks and other amounts of cash and which are subject to an insignificant risk of changes in value and bank short term highly liquid investments that are readily overdrafts. Bank overdrafts are reported as short term borrowings in current liabilities in the convertible to known amounts of cash and which are subject statement of financial position. to an insignificant risk of changes in value and bank overdrafts. Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financial position.
Total Cash Unrestricted Restricted 64% $1.4 M $.62 M
Trust Unrestricted 2% 34%
66 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 AUGUST 2018 NOTE 4 RECEIVABLES
Rates Receivable 30 June 2018 31 August 2018 Receivables - General Current 30 Days 60 Days 90+ Days Total
$ $ $ $ $ $ $ Opening Arrears Previous Years 43,311 67,044 Receivables - General 263,502 1,563 396,605 24,272 685,942 Levied this year 2,469,127 2,603,937 Percentage 38% 0% 58% 4% Less Collections to date (2,445,394) (104,234) Balance per Trial Balance Equals Current Outstanding 67,044 2,566,746 Sundry debtors 685,942 GST receivable 0 Loans receivable - clubs/institutions 18,201 Income in advance 0 Doubtful Debtors (10,234) 0 Net Rates Collectable 67,044 2,566,746 Total Receivables General Outstanding 693,909 % Collected 0.00% 0.00% Amounts shown above include GST (where applicable) 0 0 0 KEY INFORMATION SIGNIFICANT ACCOUNTING POLICIES Trade and other receivables include amounts due from ratepayers for unpaid Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other rates and service charges and other amounts due from third parties for goods amounts due from third parties for goods sold and services performed in the ordinary course of business. sold and services performed in the ordinary course of business. Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-current assets. Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An Rates Receivable allowance for doubtful debts is raised when there is objective evidence that they will not be collectible. 2,500,000 2017-18
2,000,000 2018-19 Accounts Receivable (non-rates) Current Debtors Due 60 Days 58% 1,500,000 30 Days 30 Days $693,909 0% 60 Days 1,000,000 Over 30 Days 90+ Days Amount$('000s) 62% 500,000
Over 90 Days 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 90+ Current Days 4% 38% 4% Collected Rates Due 0% $2,566,746
67 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 AUGUST 2018 NOTE 5 RATE REVENUE
General Rate Revenue Budget YTD Actual Number of Rateable Rate Interim Back Total Rate Interim Back Total Rate in Properties Value Revenue Rate Rate Revenue Revenue Rates Rates Revenue RATE TYPE $ $ $ $ $ $ $ $ $ Differential General Rate GRV 0.108072 746 7,960,431 860,300 4,000 1,500 865,800 860,300 0 78 860,377 UV 0.007450 331 188,433,500 1,403,830 3,000 0 1,406,830 1,403,830 -143 0 1,403,687 0 0 0 0 0 0
Minimum $ GRV 560 148 280,079 82,880 0 0 82,880 82,880 0 0 82,880 UV 560 53 2,675,409 29,680 0 0 29,680 29,680 0 0 29,680 0 0 0 0 0 0 0 0 Sub-Totals 1,278 199,349,419 2,376,690 7,000 1,500 2,385,190 2,376,689 -143 78 2,376,624 Discount (85,000) (10,767) Amount from General Rates 2,300,190 2,365,857 Ex-Gratia Rates 12,151 0 Total General Rates 2,312,341 2,365,857
SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.
General Rates
1,600,000 Budget YTD Actual Budget YTD Actual % 1,400,000 $2.3 M $2.37 M 103% 1,200,000
1,000,000 0% 0% 0% 38% 800,000
600,000
400,000 62% 200,000
0 GRV UV GRV UV
68 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 AUGUST 2018 NOTE 6 DISPOSAL OF ASSETS
Budget YTD Actual Net Book Net Book Asset Ref. Asset Description Value Proceeds Profit (Loss) Value Proceeds Profit (Loss) $ $ $ $ $ $ $ $
P02 Deputy CEO Vehicle 12,453 27,000 14,547 P08 EHO Vehicle 23,668 23,000 (668) P12 Komatsu Grader 97,447 120,000 22,553 P40 Isuzu Truck 13t 59,967 60,000 33
193,535 230,000 37,133 (668) 0 0 0 0
KEY INFORMATION
Budget Actual YTD Proceeds on Sale 250,000 Budget YTD Actual % 200,000 $230,000 $0 0% 150,000
100,000
50,000
0 Proceeds on Sale
69 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY INVESTING ACTIVITIES FOR THE PERIOD ENDED 31 AUGUST 2018 NOTE 7 CAPITAL ACQUISITIONS
YTD Actual YTD Budget Capital Acquisitions Annual Budget YTD Budget Total Variance $ $ $ $ Land 40,000 0 0 0 Buildings 75,000 0 0 0 Plant & Equipment 619,000 0 0 0 Furniture & Equipment 66,450 0 0 0 Infrastructure - Roads 2,131,043 524,032 316,638 (207,394) Footpaths 60,000 0 0 0 Infrastructure - Other 270,000 0 55,583 55,583 Capital Expenditure Totals 3,261,493 524,032 372,221 (151,811)
Capital Acquisitions Funded By: $ $ $ $ Capital grants and contributions 1,582,821 532,113 123,042 (409,071) Other (Disposals & C/Fwd) 230,000 0 0 0 Cash Backed Reserves Recreation Development Reserve 15,000 0 0 0 Electronic Sign Reserve 10,250 0 0 0 Recreation Centre Equipment Reserve 4,000 0 0 0 Plant Replacement Reserve 90,000 0 0 0 Aerodrome Maintenance & Development Reserve 10,000 0 0 0 Refuse Waste Management Reserve 30,000 0 0 0 Land Development Reserve 40,000 0 0 0 Contribution - operations 1,249,422 (8,081) 249,179 257,260 Capital Funding Total 3,261,493 524,032 372,221 (151,811)
SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition. Annual Budget For assets acquired at no cost or for nominal consideration, cost is 3,500 YTD Actual determined as fair value at the date of acquisition. The cost of non-current 3,000 assets constructed by the local government includes the cost of all materials used in the construction, direct labour on the project and an appropriate 2,500 proportion of variable and fixed overhead. Certain asset classes may be 2,000 revalued on a regular basis such that the carrying values are not materially Thousands different from fair value. Assets carried at fair value are to be revalued with 1,500 sufficient regularity to ensure the carrying amount does not differ materially 1,000 from that determined using fair value at reporting date. 500
0
Acquisitions Annual Budget YTD Actual % Spent $3.26 M $.37 M 11%
Capital Grant Annual Budget YTD Actual % Received $1.58 M $.12 M 8%
70 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY INVESTING ACTIVITIES FOR THE PERIOD ENDED 31 AUGUST 2018 NOTE 7 CAPITAL ACQUISITIONS (CONTINUED)
Capital Expenditure Total Level of Completion Indicators
0% 20% 40% Percentage YTD Actual to Annual Budget 60% Expenditure over budget highlighted in red. 80% 100% Over 100%
% of Completion # Level of completion indicator, please see table at the end of this note for further detail. Variance Account Annual Row Labels YTD Budget YTD Actual (Under)/ Number Budget Over Capital Expenditure Land 0.00 Town Centre Development E167784 (40,000) 0 0 40,000 (40,000) 0 0 40,000 Buildings 0.00 Medical Centre Upgrades E167702 (20,000) 0 0 20,000 0.00 Solar Panels - Various Buildings E167430 (35,000) 0 0 35,000 0.00 Depot - Amenity Room Upgrades E167458 (20,000) 0 0 20,000 (75,000) 0 0 75,000 Plant & Equipment 0.00 Deputy CEO Vehicle (P02) E167746 (43,000) 0 0 43,000 0.00 EHO/BS Vehicle (P08) E167747 (43,000) 0 0 43,000 0.00 Komatsu Grader (P12) PE1901 (350,000) 0 0 350,000 0.00 Isuzu Truck 13t (P40) PE1902 (173,000) 0 0 173,000 0.00 Slasher for Bobcat PE1903 (10,000) 0 0 10,000 (619,000) 0 0 619,000 Furniture & Equipment 0.00 IT Upgrade Project E167742 (10,000) 0 0 10,000 0.00 Electronic Advertising Sign E167278 (40,250) 0 0 40,250 0.00 Rec Centre - Commercial Exhaust Hood FE1901 (8,000) 0 0 8,000 0.00 Wetlands Park - Playground Equipment FE1902 (8,200) 0 0 8,200 (66,450) 0 0 66,450 Infrastructure - Roads 0.05 Capital Works Program E167103 (1,117,083) (186,180) (56,689) 1,173,772 0.20 WANDRRA Capital Works E147125 (1,013,960) (337,852) (259,948) 1,273,908 (2,131,043) (524,032) (316,638) 2,447,681 Footpaths 0.00 Footpath Program E167124 (60,000) 0 0 60,000 (60,000) 0 0 60,000 Infrastructure - Other 0.00 Cemetery Upgrade E167191 (63,000) 0 0 63,000 0.17 Refuse Site - Storage Shed, Cardboard & Skip Bins E167753 (30,000) 0 (6,027) 36,027 0.16 Sportsground Oval - Reticulation E167758 (50,000) 0 (9,226) 59,226 0.00 Airport Development IO1901 (40,000) 0 0 40,000 0.00 Airport - Reseal Taxiway IO1902 (15,000) 0 0 15,000 0.36 Townscape E167136 (72,000) 0 (40,330) 112,330 (270,000) 0 (55,583) 325,583
(3,261,493) (524,032) (372,221) 3,633,714
71 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FINANCING ACTIVITIES FOR THE PERIOD ENDED 31 AUGUST 2018 NOTE 8 BORROWINGS
Principal Principal Interest Information on Borrowings New Loans Repayments Outstanding Repayments Particulars 30 Jun 2018 Actual Budget Actual Budget Actual Budget Actual Budget $ $ $ $ $ $ $ $ $ Recreation and Culture Loan 131 - Recreation Centre Development 67,982 0 0 0 8,738 67,982 59,244 0 4,207 Loan 139 - Swimming Pool Redevelopment 239,319 0 0 2,952 12,035 236,367 227,284 3,057 12,001 Other Property and Services Loan 137 - Staff Housing 180,880 0 0 2,006 12,342 178,874 168,538 1,810 10,552 Loan 138 - Doctor Housing 96,812 0 0 0 9,653 96,812 87,159 0 5,921 584,993 0 0 4,958 42,768 580,035 542,225 4,867 32,681 Self supporting loans Recreation and Culture Loan 141 - Wagin Ag Society (SSL) 173,708 0 0 0 18,201 173,708 155,507 0 5,143 173,708 0 0 0 18,201 173,708 155,507 0 5,143
Total 758,701 0 0 4,958 60,969 753,743 697,732 4,867 37,824
All debenture repayments were financed by general purpose revenue.
SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION All loans and borrowings are initially recognised at the fair value of the consideration received less All loans and borrowings are initially recognised at the fair value of the consideration received directly attributable transaction costs. After initial recognition, interest-bearing loans and borrowings less directly attributable transaction costs. After initial recognition, interest-bearing loans and are subsequently measured at amortised cost using the effective interest method. Fees paid on the borrowings are subsequently measured at amortised cost using the effective interest method. establishment of loan facilities that are yield related are included as part of the carrying amount of the Fees paid on the establishment of loan facilities that are yield related are included as part of loans and borrowings. the carrying amount of the loans and borrowings.
Borrowings Principal 70,000 Repayments 60,000 50,000 $4,958 40,000 30,000 Interest Earned Interest Expense 20,000 10,000 $649 $4,867 0 1 Reserves Bal Loans Due Actual Budget $1.18 M $.75 M
72 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 31 AUGUST 2018 NOTE 9 CASH AND INVESTMENTS
Cash Backed Reserve Budget Transfers Actual Transfers Opening Budget Interest Actual Interest Budget Transfers In Actual Transfers In Out Out Budget Closing Actual YTD Closing Reserve Name Balance Earned Earned (+) (+) (-) (-) Balance Balance $ $ $ $ $ $ $ $ $ Leave Reserve 152,499 3,812 0 0 0 0 0 156,311 152,499 Plant Replacement Reserve 273,536 7,338 0 0 0 (90,000) 0 190,874 273,536 Recreation Centre Equipment Reserve 13,389 335 0 1,800 0 (4,000) 0 11,524 13,389 Aerodrome Maintenance & Development Reserve 7,988 200 0 5,200 0 (10,000) 0 3,388 7,988 Municipal Buildings Reserve 116,210 2,905 0 0 0 0 0 119,115 116,210 Admin Centre Furniture, Equipment & IT Reserve 494 0 0 0 0 0 0 494 494 Land Development Reserve 49,515 1,238 0 0 0 (40,000) 0 10,753 49,515 Community Bus Reserve 14,075 413 0 0 0 0 0 14,488 14,075 HACC Reserve 81,013 3,495 0 0 0 0 0 84,508 81,013 Recreation Development Reserve 187,019 4,675 0 70,000 0 (35,000) 0 226,694 187,019 Refuse Waste Management Reserve 112,034 2,301 0 51,058 0 (30,000) 0 135,393 112,034 Refuse Site Rehabilitation Reserve 74,885 1,872 0 21,059 0 0 0 97,816 74,885 Water Management Reserve 84,718 2,118 0 0 0 (5,000) 0 81,836 84,718 Town Drainage Reserve 0 0 0 0 0 0 0 0 0 Electronic Sign Reserve 10,000 250 0 0 0 (10,250) 0 0 10,000 Emergency/Bushfire Control Reserve 0 0 0 50,000 0 0 0 50,000 0 Community Gym Reserve 0 0 0 2,000 0 0 0 2,000 0 Sportsground Precinct Redevelopment Reserve 0 0 0 50,000 0 0 0 50,000 0
1,177,376 30,952 0 251,117 0 (224,250) 0 1,235,195 1,177,376
KEY INFORMATION
Reserve Balances
Community Gym Reserve Electronic Sign Reserve Water Management… Refuse Waste… HACC Reserve Land Development… Municipal Buildings… Recreation Centre… Leave Reserve 0 50,000 100,000 150,000 200,000 250,000 300,000
Actual YTD Closing Balance Opening Balance $
73 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 10 FOR THE PERIOD ENDED 31 AUGUST 2018 GRANTS AND CONTRIBUTIONS
Grants and Contributions
Variance Row Labels Annual Budget YTD Budget YTD Actual (Under)/Over Operating grants, subsidies and contributions General Purpose Funding Grants Commission - General 420,780 105,195 111,505 (309,276) Grants Commission - Roads 211,141 52,785 90,732 (120,409) Governance Youth Development Trainee 20,000 834 0 (20,000) Law, Order and Public Safety FESA Grant - Operating Bush Fire Brigade 59,000 0 0 (59,000) FESA Grant - Operating SES 26,934 0 0 (26,934) Education and Welfare HACC Recurrent Grant 338,606 84,652 80,713 (257,893) Recreation and Culture HACC Recurrent Grant 1,000 0 0 (1,000) Transport Direct Road Grants 68,247 68,247 110,921 42,674 Regional Airports Development Scheme (RADs) 10,589 100 0 (10,589)
Operating grants, subsidies and contributions Total 1,156,297 311,813 393,871 (762,426)
Non-operating grants, subsidies and contributions Community Amenities Contributions to Cemetery Upgrade 8,000 0 0 (8,000) Recreation and Culture Public Open Space Funds for Playground Equipment 8,200 0 0 (8,200) Electronic Sign Contributions 20,000 0 0 (20,000) Transport Road Project Grants 300,605 120,242 123,042 (177,563) Roads To Recovery Grant 222,056 74,019 0 (222,056) WANDRRA Storm Damage 1,013,960 337,852 0 (1,013,960)
Non-operating grants, subsidies and contributions Total 1,572,821 532,113 123,042 (1,449,779)
Grand Total 2,729,118 843,926 516,913 (2,212,205)
74 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 11 FOR THE PERIOD ENDED 31 AUGUST 2018 TRUST FUND
Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:
Opening Closing Balance Amount Amount Balance Description 01 Jul 2018 Received Paid 31 Aug 2018 $ $ $ $ Deposits - Town Hall 800 0 0 800 Deposits - Community Bus 900 300 (150) 1,050 Deposits - Rec Ctr & EFP 2,962 300 (300) 2,962 Deposits - Animal Trap 0 0 0 0 BCITF 0 142 (142) 0 Deposit - Community Gym Key 2,190 600 (30) 2,760 Building Services Levy 0 249 (249) 0 Nomination Deposits 160 0 0 160 Pre-Paid Rates 0 0 0 0 Other Deposits 3,679 150 0 3,829 Unclaimed Monies 1,733 0 0 1,733 Transport Licensing 14,862 0 (14,862) 0 Bank Charges 0 0 0 0 Banking Errors 0 0 0 0 Deposit - Refuse Site Key 20 0 0 20 In Lieu of Public Open Space 8,200 0 0 8,200 Staff Christmas Fund 9,030 2,380 (3,200) 8,210 Trust Accounts Receivable -460 150 0 (311) Cemetery Shelter Contributions 8,000 0 0 8,000
52,076 4,271 (18,933) 37,413
75 SHIRE OF WAGIN STATEMENT OF OPERATING INCOME AND EXPENDITURE FOR THE PERIOD ENDED 31 AUGUST 2018
COA Description Type Annual Budget YTD Budget YTD Actual
General Purpose Funding
Rate Revenue I031005 GRV Inc 860,300 860,300 860,300 I031010 GRV Minimums Inc 82,880 82,880 82,880 I031015 UV Inc 1,403,830 1,403,830 1,403,830 I031020 UV Minimums Inc 29,680 29,680 29,680 I031025 GRV Interim Rates Inc 4,000 666 0 I031030 UV Interim Rates Inc 3,000 500 (143) I031035 Back Rates Inc 1,500 250 78 I031040 Ex-Gratia Rates (CBH) Inc 12,151 12,151 0 I031045 Discount Allowed Inc (85,000) (45,000) (10,767) I031050 Instalment Admin Charge Inc 10,000 5,000 1,249 I031055 Account Enquiry Fee Inc 4,000 666 385 I031060 (Rate Write Offs) Inc (5,000) 0 (1) I031065 Penalty Interest Inc 10,000 1,666 1,087 I031070 Emergency Services Levy Inc 111,107 111,107 110,943 I031075 ESL Penalty Interest Inc 500 84 55 I031090 Rate Legal Charges Inc 10,000 1,666 0 2,452,948 2,465,446 2,479,576
E031005 Valuation Expenses Exp (12,000) (834) (185) E031010 Legal Costs/Expenses Exp (500) (84) (2,149) E031015 Title Searches Exp (1,000) (166) (103) E031020 Rate Recovery Expenses Exp (10,000) (1,666) (690) E031025 Printing Stationery Postage Exp (2,500) (2,500) (942) E031030 Emergency Services Levy Exp (111,107) (27,776) (33,408) E031040 Rate Refunds Exp (1,500) 0 0 E031041 Rates & Rubbish Waivers/Concessions Exp (2,858) (2,858) (2,762) E031100 Administration Allocated Exp (91,316) (15,220) (15,220) (232,781) (51,104) (55,459)
Other General Purpose Funding I032005 Grants Commission General C 420,780 105,195 111,505 I032010 Grants Commission Roads C 211,141 52,785 90,732 I032020 Administration Rental Inc 36,000 6,000 6,000 I032025 Photocopies, Publications, PA & Projector Hire Inc 1,500 250 109 I032030 Reimbursements Inc 100 100 0 I032035 SS Loans Interest & GFee Reimb. Inc 6,343 0 0 I032040 Bank Interest Inc 10,000 1,666 275 I032045 Reserves Interest Inc 30,952 0 0 I032055 Commissions & Recoups Inc 700 0 0 717,516 165,996 208,621
E032005 Bank Fees and Charges Exp (13,000) (1,166) (931) E032015 Interest on Loans Exp (37,824) (4,867) (4,867) E032030 Audit Fees & Other Services Exp (15,000) 0 0 E032035 Administration Allocated Exp (105,014) (17,502) (17,502) (170,838) (23,535) (23,300)
Total General Purpose Income 3,170,464 2,631,442 2,688,196 Total General Purpose Expenditure (403,619) (74,639) (78,759)
Governance
76 COA Description Type Annual Budget YTD Budget YTD Actual Members of Council I041020 Other Income Relating to Members Inc 1,000 1,000 0 1,000 1,000 0
E041005 Sitting Fees Exp (18,750) 0 0 E041010 Training Exp (2,000) 0 (100) E041015 Members Travelling Exp (2,000) 0 0 E041025 Election Expenses Exp (1,500) 0 0 E041030 Other Expenses Exp (5,000) (834) 0 E041035 Conference Expenses Exp (12,000) (12,000) (7,364) E041040 Presidents Allowance Exp (12,000) 0 0 E041045 Deputy Presidents Allowance Exp (3,000) 0 0 E041055 Refreshments and Receptions Exp (14,000) (2,334) (736) E041060 Presentations Exp (2,000) (334) (525) E041065 Insurance Exp (9,413) (9,344) (9,344) E041070 Public Relations Exp (500) (84) 0 E041075 Subscriptions Exp (25,000) (25,000) (24,544) E041100 Administration Allocated Exp (100,605) (16,768) (16,768) (207,768) (66,698) (59,381)
Other Governance I042030 Profit on Sale of Asset Inc 14,547 0 0 I042045 Admin Reimbursements Inc 25,000 834 1,407 39,547 834 1,407
E042005 Administration Salaries Exp (664,702) (102,262) (103,159) E042010 Administration Superannuation Exp (76,294) (11,738) (11,857) E042011 Loyalty Allowance Exp (6,647) (1,022) (874) E042012 Housing Allowance Admin Exp (16,840) (6,686) (8,186) E042015 Insurance Exp (23,036) (11,518) (11,518) E042020 Staff Training Exp (16,000) (2,666) (1,669) E042030 Printing & Stationery Exp (26,000) (4,334) (5,645) E042035 Phone, Fax & Modem Exp (14,000) (2,334) (1,106) E042040 Office Maintenance Exp (52,797) (10,041) (8,889) E042045 Advertising Exp (8,000) (1,334) (268) E042050 Office Equipment Maintenance Exp (3,000) (500) (705) E042055 Postage & Freight Exp (4,000) (666) (553) E042060 Vehicle Running Expenses Exp (7,000) (1,166) (2,096) E042065 Legal Expenses Exp (3,000) (500) 0 E042070 Garden Expenses Exp (8,000) (1,332) (1,052) E042075 Conference & Training Exp (12,000) (2,000) (3,002) E042080 Computer Support Exp (70,000) (28,334) (34,419) E042085 Other Expenses Exp (1,000) (166) 0 E042090 Administration Allocated Exp (198,399) (33,066) (33,066) E042095 Fringe Benefits Tax Exp (12,000) 0 0 E042100 Staff Uniforms Exp (4,000) (666) (1,180) E042120 Depreciation - Other Governance Exp (60,000) 0 0 E042125 Less Administation Allocated Exp 1,117,816 186,304 186,302 E042155 Lease of Photocopier Exp (2,500) (416) (404) (171,399) (36,443) (43,346)
Total Governance Income 40,547 1,834 1,407 Total Governance Expenditure (379,167) (103,141) (102,728)
Law, Order & Public Safety
Fire Prevention I051010 BFB Operating Grant S 59,000 0 0 I051015 Sale of Fire Maps Inc 300 50 0 I051025 Reimbursements Inc 12,000 0 0 I051030 Bush Fire Infringements Inc 1,500 0 0
77 COA Description Type Annual Budget YTD Budget YTD Actual I051035 ESL Admin Fee Inc 4,000 0 0 I051075 SES Operating Grant S 26,934 0 0 103,734 50 0
E051005 BFB Operation Expenditure Exp (59,000) (28,132) (22,817) E051010 Communication Mtce Exp (4,000) (692) (342) E051015 Advertising & Other Expenses Exp (4,000) (4,000) (1,935) E051020 Fire Fighting/Emergency Services Expenses Exp (4,000) (668) (750) E051025 Town Block Burn Off Exp (5,000) (834) (2,728) E051040 Other Bushfire Grants Expenditure Exp (2,464) 0 (3,090) E051060 SES Operation Expenditure Exp (26,990) (6,724) (2,757) E051100 Administration Allocated Exp (58,433) (9,738) (9,738) E051190 Depreciation - Fire Prevention Exp (24,000) 0 0 (187,887) (50,788) (44,157)
Animal Control I052005 Dog Fines and Fees Inc 7,500 1,250 380 I052006 Cat Fines and Fees Inc 300 50 0 I052010 Hire of Animal Traps Inc 50 50 0 I052015 Dog Registration Inc 8,000 666 707 I052016 Cat Registration Inc 1,000 84 82 I052020 Reimbursements Inc 500 0 0 17,350 2,100 1,169
E052005 Ranger Salary Exp (9,000) (1,500) (1,568) E052007 Ranger Telephone Exp (1,200) (200) (164) E052010 Pound Maintenance Exp (1,042) (179) (11) E052015 Dog Control Insurance Exp (657) (329) (329) E052020 Legal Fees Exp (500) (84) 0 E052025 Training & Conference Exp (2,000) (332) 0 E052030 Ranger Services Other Exp (30,000) (5,002) (5,838) E052035 Administration Allocated Exp (25,781) (4,296) (4,296) E052190 Depreciation - Animal Control Exp (1,600) 0 0 (71,780) (11,922) (12,206)
Other Law, Order & Public Safety I053005 Abandoned Vehicles/Fines Inc 50 50 0 I053040 Safer Wagin Income Inc 15,000 5,000 5,146 15,050 5,050 5,146
E053005 Abandoned Vehicles Exp (800) (134) 0 E053040 Safer Wagin Expenditure Exp (500) (84) (91) E053045 CCTV & Security Exp (14,500) (2,416) (3,919) E053055 Mosquito Control Exp (12,000) (2,000) 0 (27,800) (4,634) (4,010)
Total Law, Order & Public Safety Income 136,134 7,200 6,316 Total Law, Order & Public Safety Expenditure (287,467) (67,344) (60,372)
Health
Maternal & Infant Health E071005 Medical Centre Mtce - Infant Health Centre Exp (11,839) (1,972) (1,031) (11,839) (1,972) (1,031)
Preventative Services - Admin & Inspections I074005 Food Licences & Fees Inc 1,300 216 0 I074015 Contrib. Regional Health Scheme Inc 62,000 9,540 11,140 63,300 9,756 11,140
E074005 EHO Salary Exp (99,290) (15,276) (13,283)
78 COA Description Type Annual Budget YTD Budget YTD Actual E074010 EHO Superannuation Exp (9,645) (1,484) (1,455) E074015 Other Control Expenses Exp (10,000) (2,361) (2,405) E074020 EHO/Building Surveyor Vehicle Expenses Exp (8,000) (1,646) (1,829) E074030 Conferences & Training Exp (3,000) (500) (273) E074035 Loss on Sale of Asset Exp (668) 0 0 E074100 Administration Allocated Exp (27,329) (4,554) (4,554) E074190 Depreciation - Prevent Services Exp (5,000) 0 0 (162,932) (25,821) (23,799)
Other Health I076010 Rent - Medical Centre-Dentist Inc 4,188 698 635 I076015 Reimbursements - IPN Medical Inc 1,000 0 0 I076020 Meeting Room Fees Inc 2,500 416 340 I076040 Reimbursements - Dr Norris Inc 500 0 0 8,188 1,114 975
E076020 Medical Centre Mtce - Dr & Dentist Surgery Exp (11,549) (2,446) (2,940) E076025 Depreciation - Other Health Exp (20,000) 0 0 E076030 Doctors Vehicle Mtce Exp (2,500) (866) (780) E076040 IPN Medical Services Exp (46,665) 0 0 (80,714) (3,312) (3,720)
Health - Preventative Services E077010 Analytical Expenses Exp (460) (460) (459) (460) (460) (459)
Total Health Income 71,488 10,870 12,115 Total Health Expenditure (255,945) (31,565) (29,009)
Education & Welfare
Pre Schools I083035 Day Care Lease Exp 8,208 1,368 1,496 I083036 Day Care Reimbursements Exp 5,000 833 197 13,208 2,201 1,693
E080010 Kindegarten Maintenance (Daycare) Exp (10,970) (2,157) (1,389) E080190 Depreciation - Pre-Schools Exp (5,000) 0 0 (15,970) (2,157) (1,389)
Other Education E081030 Contribution - Wagin Youth Care Exp (2,200) (2,200) 0 (2,200) (2,200) 0
HACC Program I082010 HACC Recurrent Grant Inc 338,606 84,652 80,713 I082015 Meals on Wheels Inc 20,000 3,334 1,988 I082020 HACC Fee for Service Inc 35,000 5,834 4,452 393,606 93,820 87,153
E082010 Co-ordinator Salary Exp (65,000) (10,000) (9,497) E082015 Home Mtce Salary Exp (21,000) (3,230) (2,961) E082020 Respite Salaries Exp (1,200) (200) 0 E082025 Home Help Salaries Exp (145,000) (22,308) (24,553) E082030 Superannuation Exp (20,000) (3,076) (3,330) E082035 Other Expenses Exp (3,000) (500) (185) E082040 Travelling - Mileage Exp (18,000) (3,000) (3,125) E082045 Staff Training Exp (2,000) (334) 0 E082050 Staff Training Salaries Exp (3,000) (500) 0 E082055 Subscriptions Exp (5,000) (2,084) (1,601) E082060 Telephone & Postage Exp (3,000) (500) (354)
79 COA Description Type Annual Budget YTD Budget YTD Actual E082065 Advertising & Stationery Exp (500) (84) 0 E082070 Insurance Exp (6,133) (3,067) (3,067) E082075 Office Accommodation Exp (36,000) (6,000) (6,000) E082080 Plant & Equipment Mtce Exp (9,000) (3,259) (2,713) E082085 Consumable Supplies Exp (5,000) (834) (355) E082090 Expenditure from Donations Exp (4,273) (712) (223) E082100 Administration Allocated Exp (30,290) (5,048) (5,048) E082110 Meals on Wheels Expenditure Exp (24,000) (4,000) (2,248) E082130 HACC Growth Funding Expenditure Exp (22,500) (3,748) (1,326) E082190 Depreciation - HACC Exp (12,000) 0 0 (435,896) (72,484) (66,586)
Other Welfare I083010 Wagin Frail Aged Reimb Inc 6,952 3,476 3,476 6,952 3,476 3,476
E083010 Wagin Frail Aged Exp Exp (6,952) (3,476) (3,476) E083020 Comm. Aged Care Expenses Exp (39,479) (6,580) 0 (46,431) (10,056) (3,476)
Total Education & Welfare Income 413,766 99,497 92,322 Total Education & Welfare Expenditure (500,497) (86,897) (71,451)
Community Amenities
Sanitation - Household Refuse I101005 Domestic Collection Inc 240,400 240,400 238,080 I102020 Refuse Site Fees Inc 20,000 3,334 3,514 260,400 243,734 241,594
E101005 Domestic Refuse Collection Exp (76,733) (12,788) (7,376) E101010 Recycling Pick-Up Exp (62,530) (10,422) (11,765) E101015 Refuse Site Mtce Exp (111,520) (18,617) (28,036) E101025 Refuse Site Attendant Exp 0 0 (610) (250,783) (41,827) (47,787)
Sanitation - Other I102002 Commercial Collection Charges Inc 64,000 64,000 64,000 I102005 Reimbursement Drummuster Inc 4,000 0 0 I102010 Charges Bulk Rubbish Inc 13,800 2,300 2,594 81,800 66,300 66,594
E102005 Commercial Collection Exp 0 0 (2,237) E102010 Bulk Rubbish Collection Exp (13,800) (2,300) (2,629) E101020 Chemical Drum Disposal Costs Exp (5,500) 0 0 E102190 Depreciation - Sanitation Exp (7,000) 0 0 (26,300) (2,300) (4,866)
Sewerage I104005 Septic Tank Fees Inc 500 500 0 500 500 0
E104005 Sewerage Treatment Plant Exp (500) (94) (14) (500) (94) (14)
Town Planning I106005 Planning Fees Inc 3,000 500 1,632 3,000 500 1,632
E106005 Town Planning Expenses Exp (25,000) (4,166) (6,267) E106100 Administration Allocated Exp (30,485) (5,080) (5,080)
80 COA Description Type Annual Budget YTD Budget YTD Actual (55,485) (9,246) (11,347)
Other Community Amenities I107005 Cemetery Fees Inc 15,000 2,500 277 I107010 Community Bus Income Inc 4,000 666 729 I107025 Other Community Amenities Contributions Inc 8,000 0 0 27,000 3,166 1,006
E107005 Cemetery Mtce Exp (24,020) (4,022) (1,801) E107010 Public Convenience Mtce Exp (56,965) (9,705) (9,766) E107015 Community Bus Operating Exp (4,000) (1,733) (1,293) E107100 Administration Allocated Exp (61,233) (10,206) (10,206) E107190 Depreciation - Other Comm Amenities Exp (43,000) 0 0 (189,218) (25,666) (23,066)
Total Community Amenities Income 372,700 314,200 310,827 Total Community Amenities Expenditure (522,286) (79,133) (87,079)
Recreation & Culture
Public Halls & Civic Centres I111005 Town Hall Hire Inc 2,000 334 145 I111010 Reimbursements Inc 100 100 0 I111015 Town Hall Lease -L Piesse Inc 4,632 772 695 6,732 1,206 840
E111005 Town Hall Mtce Exp (22,091) (4,965) (5,243) E111010 Other Halls Mtce Exp (6,000) (1,108) (740) E111190 Depreciation - Public Halls Exp (53,000) 0 0 (81,091) (6,073) (5,983)
Swimming Pool I112010 Swimming Pool Admission Inc 38,000 0 0 I112015 Swimming Pool Miscellaneous Income Inc 100 0 0 I112020 Reimbursements Inc 600 0 0 38,700 0 0
E112005 Pool Staff Salary Exp (72,000) 0 (599) E112010 Superannuation Exp (6,200) 0 (57) E112015 Swimming Pool Maintenance Exp (122,540) (23,104) (8,419) E112020 Swimming Pool Other Expenses Exp (5,000) (1,492) (2,204) E112190 Depreciation - Swimming Pools Exp (44,000) 0 0 (249,740) (24,596) (11,279)
Other Recreation & Sport I113005 Sportsground Rental Inc 7,719 0 0 I113015 Power Reimbursements Inc 7,000 1,166 612 I113020 Recreation Centre Hire Inc 10,000 1,666 410 I113025 Reimbursements Other Inc 100 100 0 I113030 Rec Centre Equipment Contributions Inc 1,800 0 0 I113035 Sporting Club Leases Inc 50 50 0 I113040 Other Recreation & Sport Contributions Inc 8,200 0 0 I113055 Eric Farrow Pavillion Hire Inc 3,000 500 0 I113065 Community Gym Membership Inc 7,000 334 4,315 . 44,869 3,816 5,337
E113005 Sportsground Mtce Exp (101,050) (17,011) (14,139) E113010 Sportsground Building Mtce Exp (21,927) (6,072) (5,001) E113015 Wetlands Park Mtce Exp (58,282) (9,863) (6,845) E113020 Parks & Gardens Mtce Exp (53,542) (8,924) (10,480) E113025 Puntapin Rock Mtce Exp (3,030) (504) (365)
81 COA Description Type Annual Budget YTD Budget YTD Actual E113030 Recreation Centre Mtce Exp (46,733) (10,638) (8,007) E113035 Rec Staff Salaries Exp (20,000) (3,334) (4,782) E113040 Superannuation Exp (2,000) (334) (588) E113045 Other Expenses Exp (2,000) (553) (610) E113050 Norring Lake Mtce Exp (3,037) (508) (204) E113065 Eric Farrow Pavilion Mtce Exp (20,277) (4,126) (3,656) E113070 Rec Centre Sports Equipment Exp (3,500) (584) (906) E113095 Community Gym Expenditure Exp (5,000) (832) (1,800) E113100 Administration Allocated Exp (102,322) (17,054) (17,054) E113190 Depreciation - Other Rec & Sport Exp (187,000) 0 0 (629,700) (80,337) (74,437)
Library I115005 Lost Books Inc 50 50 0 I115010 Reimbursements Inc 100 100 0 150 150 0
E115005 Library Staff Salaries Exp (50,000) (8,334) (7,643) E115015 Library Building Mtce Exp (10,960) (1,960) (751) E115020 Library Other Expenses Exp (7,560) (1,596) (2,058) E115190 Depreciation - Libraries Exp (1,600) 0 0 (70,120) (11,890) (10,452)
Other Culture I116035 Long Table Experience Income Cont 25,000 15,000 12,218 I119015 Contribution to Woolorama Cont 1,000 0 0 I119020 Reimbursements Reim 100 0 0 I119030 Community Events Income Inc 20,000 0 0 I119031 Other Culture Grant Funds Inc 1,000 0 0 47,100 15,000 12,218
E116005 Subsidy Woolorama Committee Exp (500) (500) 0 E116010 Woolorama Costs & Maintenance Exp (60,851) (5,248) (1,694) E116015 Community Centre Mtce Exp (7,798) (1,494) (2,601) E116020 Historical Village Exp (3,304) (935) (915) E116035 Long Table Experience Expenditure Exp (25,000) (5,000) (3,444) E116045 Community Development Events Exp (21,800) (3,636) (4,815) E116046 Community Development Equipment Maintenance Exp (500) (84) 0 E116055 Other Culture Grant Funds Exp Exp (2,500) (2,500) (2,031) E116190 Depreciation - Other Culture Exp (110) 0 0 (122,363) (19,397) (15,500)
Total Recreation & Culture Income 137,551 20,172 18,395 Total Recreation & Culture Expenditure (1,153,014) (142,293) (117,650)
Transport
Streets Roads Bridges & Depot Construction I121005 Direct Road Grants Inc 68,247 68,247 110,921 I121010 Road Project Grants Inc 300,605 120,242 123,042 I121015 Roads to Recovery Grant Inc 222,056 74,019 0 I121025 Contribution - St Lighting Inc 3,500 0 0 I147125 Storm Damage Reimbursements Inc 1,013,960 337,852 0 1,608,368 600,360 233,963
Streets Roads Bridges & Depot Maintenance I122055 Diesel Fuel Rebate Income Inc 50,000 8,334 7,544 50,000 8,334 7,544
E122005 Road Maintenace Exp (100,000) (16,666) (23,021) E122006 Maintenance Grading Exp (150,000) (25,002) (44,556)
82 COA Description Type Annual Budget YTD Budget YTD Actual E122007 Rural Tree Pruning Exp (70,000) (11,666) (7,022) E122008 Rural Spraying Exp (15,000) (2,500) 0 E122009 Town Site Spraying Exp (30,000) (5,000) (5,592) E122010 Depot Mtce Exp (22,277) (3,997) (4,494) E122011 Town Reserve & Verg Mtce Exp (2,000) (334) (1,015) E122012 Bridge & Drainage Mtce Exp (22,500) (3,752) (1,526) E122015 Rural Numbering Exp (100) (14) 0 E122025 Street Cleaning Exp (43,000) (7,168) (6,562) E122030 Street Trees Exp (50,000) (8,332) (6,253) E122035 Traffic & Street Signs Mtce Exp (7,000) (1,168) (580) E122045 Townscape Exp (19,600) (3,286) (7,413) E122050 Crossovers Exp (500) (84) 0 E122055 RoMan Data Collection Exp (12,000) (7,000) (5,968) E122060 Street Lighting Exp (67,721) (11,286) (10,675) E122090 Grafitti Removal Exp (1,000) (168) 0 E122100 Administration Allocated Exp (42,933) (7,156) (7,156) E122190 Depreciation - Roads Exp (556,000) 0 0 E147120 Storm Damage - Not Claimable Exp 0 0 (2,185) (1,211,631) (114,579) (134,018)
Road Plant Purchases I122100 Profit on Sale of Asset Inc 22,586 0 0 22,586 0 0
Aerodrome I126015 Aerodrome Reimbursements Inc 10,689 100 0 I126020 Aerodrome Hangar Lease Inc 6,516 0 0 17,205 100 0
E126005 Aerodrome Maintenance Exp (7,143) (1,423) (1,645) E126190 Depreciation - Aerodromes Exp (25,000) 0 0 (32,143) (1,423) (1,645)
Total Transport Income 1,698,159 608,794 241,507 Total Transport Expenditure (1,243,774) (116,002) (135,661)
Economic Services
Rural Services I131020 Landcare Reimbursements Inc 700 116 15,484 700 116 15,484
E131020 Landcare Exp (25,700) (116) (15,484) E131030 Rural Towns Program Exp (25,000) (4,234) (4,366) E131100 Administration Allocated Exp (12,435) (2,072) (2,072) E131140 Water Management Plan / Harvesting Exp (5,000) (848) (362) E131190 Depreciation - Rural Services Exp (1,400) 0 0 (69,535) (7,270) (22,284)
Tourism & Area Promotion I132005 Caravan Park Fees Inc 65,000 10,834 12,665 I132010 Reimbursements Inc 1,000 166 5 I132015 RV Area Fees Inc 8,000 1,334 633 I132035 Tourism Income Inc 0 0 7,228 74,000 12,334 20,531
E132015 Caravan Park Manager Salary Exp (21,917) (3,834) (3,236) E132020 Caravan Park Mtce Exp (50,926) (8,638) (10,144) E132025 Subsidy Historic Village Exp (8,350) (8,350) 0 E132040 Tourism Promotion & Subscripts Exp (15,000) (2,500) (268) E132050 Administration Allocated Exp (55,994) (9,332) (9,332)
83 COA Description Type Annual Budget YTD Budget YTD Actual E132190 Depreciation - Tourism Exp (7,000) 0 0 (159,187) (32,654) (22,980)
Building Control I133005 Building Licenses Inc 8,000 1,334 490 8,000 1,334 490
Other Economic Services I134005 Water Sales Inc 7,000 1,166 237 7,000 1,166 237
E134005 Water Supply - Standpipes Exp (12,000) (2,002) (2,046) E134190 Depreciation - Other Economic Services Exp (1,600) 0 0 (13,600) (2,002) (2,046)
Total Economic Services Income 89,700 14,950 36,743 Total Economic Services Expenditure (242,322) (41,926) (47,310)
Other Property & Services
Private Works I141005 Private Works Income Inc 50,000 8,334 701 50,000 8,334 701
E141005 Private Works Exp (30,000) (4,998) (1,240) E141100 Administration Allocated Exp (7,763) (1,294) (1,294) (37,763) (6,292) (2,534)
Public Works Overheads I143020 Reimbursements Inc 100 100 171 100 100 171
E143005 Engineering Salaries Exp (91,169) (15,194) (13,089) E143007 Engineering Administration Salaries Exp (55,292) (9,216) (8,555) E143009 Housing Allowance Works Exp (18,000) (13,000) (11,313) E143015 CEO's Salary Allocation Exp (52,675) (8,780) (7,992) E143020 Engineering Superannuation Exp (93,196) (15,532) (14,082) E143025 Engineering - Other Expenses Exp (3,000) (502) (705) E143030 Sick Holiday & Allowances Pay Exp (170,000) (28,334) (18,749) E143045 Insurance on Works Exp (30,281) (15,141) (14,638) E143050 Protective Clothing Exp (9,000) (1,500) 0 E143055 Fringe Benefits Exp (1,000) 0 0 E143060 CEO's Vehicle Allocation Exp (1,000) (166) (135) E143065 MOW - Vehicle Expenses Exp (5,000) (832) (1,743) E143075 Telephone Expenses Exp (2,500) (416) (249) E143080 Staff Licenses Exp (585) (98) (241) E143085 Safety Equipment & Meetings Exp (5,000) (834) (339) E143090 Conferences & Courses Exp (2,000) (334) (45) E143095 Staff Training Exp (16,000) (2,668) (2,390) E143105 Administration Allocated Exp (5,750) (958) (958) E143200 LESS PWOH ALLOCATED Exp 561,448 113,505 84,240 0 0 (10,983)
Plant Operation Costs I144005 Sale of Scrap Inc 1,500 250 0 I144010 Reimbursements Inc 5,000 834 283 6,500 1,084 283
E144010 Fuel & Oils Exp (130,000) (21,666) (21,012) E144020 Tyres & Tubes Exp (20,000) (3,334) (5,898) E144030 Parts & Repairs Exp (50,000) (8,334) (6,221)
84 COA Description Type Annual Budget YTD Budget YTD Actual E144040 Plant Repair - Wages Exp (55,000) (9,166) (5,145) E144050 Insurance and Licences Exp (30,000) (30,000) (20,690) E144060 Expendable Tools-Consumables only Exp (10,000) (1,666) (5,501) E144075 Minor Plant & Equipment <$3000 Exp (8,000) (1,334) (1,297) E144200 LESS POC ALLOCATED-PROJECTS Exp 303,000 75,500 50,372 0 0 (15,392)
Salaries & Wages E146010 Gross Salaries, Allowances & Super Exp (2,234,563) (372,428) (370,731) E146200 Less Sal , Allow, Super Allocated Exp 2,234,563 372,430 370,731 0 2 0
Unclassified I147005 Commission - Vehicle Licensing Inc 48,000 8,000 7,181 I147050 Council Staff Housing Rental Inc 28,000 4,666 3,520 I147070 Council Housing Reimbursements Inc 1,500 250 177 I147120 Charge on Private use of Shire Vehicle Inc 3,120 480 480 80,620 13,396 11,358
E147015 Community Requests & Events - CEO Allocation Exp (6,500) (1,084) 0 E147050 Council Housing Maintenance Exp (65,320) (13,133) (9,418) E147055 Consultants Exp (40,000) (6,666) 0 E147070 4WD Resource Sharing Group Exp (4,500) (750) (51) E147090 Building Maintenance Exp (10,000) (2,067) (1,652) E147100 Administration Allocated Exp (161,734) (26,958) (26,958) E147115 Occupational Health & Safety (OHS) Exp (5,000) (834) (381) E147130 Depreciation - Unclassified Exp (26,000) 0 0 E147150 Community Requests Budget Exp (14,000) (2,332) (2,400) E147151 Community Donations/Sponsorship Exp (3,500) (584) 0 (336,554) (54,408) (40,860)
Total Other Property & Services Income 137,220 22,914 12,512 Total Other Property & Services Expenditure (374,317) (60,698) (69,767)
Total Income 6,267,729 3,731,873 3,420,340 Total Expenditure (5,362,408) (803,638) (799,786) Net Deficit (Surplus) 905,321 2,928,235 2,620,554
85 SHIRE OF WAGIN STATEMENT OF PAYMENTS FOR THE PERIOD ENDED 31 AUGUST 2018
Payment Date Name Description Amount
Municipal Account List of Payments EFT Payments EFT7260 See Trust Account List of Payments EFT7261 See Trust Account List of Payments Clear Fenceline, Relocate Roller for WANDRRA Smiths & Edwards EFT7262 2/08/2018 A G Brookes Excavations (2,970.00) Roads, Remove Tree at Wireless Station EFT7263 2/08/2018 ARL Laboratories Asbestos Sample - 4 Unit Street Wagin (121.00) EFT7264 2/08/2018 Afgri Equipment Australia Pty Ltd 1 x Steel Chainsaw, Adhesive and Sealant (433.29) EFT7265 2/08/2018 Al Antz Electrical Test Hot Water System - Khedive Street (198.00) EFT7266 2/08/2018 Alexander Galt And Co Pty Ltd Hardware Supplies (277.30) EFT7267 2/08/2018 Ampac Debt Recovery Commissions & Costs - July 2018 (660.00) 45 x 33kg bags Energy Palletized Chicken Manure, Soil Sample Rec EFT7268 2/08/2018 Baileys Fertilisers (2,119.15) Oval Supply & Fit 4 new tyres - P47, Repair and Fit Tyres P10, P85 and P18, EFT7269 2/08/2018 Beaurepaires Wiper Blades, Rotate and Balance Tyres P02, Supply and Fit 6 Tyres (6,557.61) P42 EFT7270 2/08/2018 Best Office Systems Photocopier Charges MP.C4504 20/06/2018 - 20/07/2018 (1,305.21) Admin Office - New Service Agreement & Installation of secure EFT7271 2/08/2018 Chubb Security Australia (1,188.00) wireless unit $540 + GST EFT7272 2/08/2018 Courier Australia Delivery charges (75.41) EFT7273 2/08/2018 D Spencer & L Lucas Repair Flashing & secure loose sheets on Wedgecarrup Hall (407.00) EFT7274 2/08/2018 Development Cartographics 30 x Updated Wagin Fire Maps as requested (638.85) 2 x plates Sandwiches, 1 x plate Fruit - Nyoongar Sports Day, EFT7275 2/08/2018 Doms Delicatessen Of Wagin (168.00) Lotterywest workshop sandwiches EFT7276 2/08/2018 Donna George Reimbursement for purchase of Office Chair (249.00) EFT7277 2/08/2018 Express Print 1000 x DL Window Faced Envelopes - 2018/19 Rates (182.60) Option 1 - Industrial Advocacy Strategic Industrial Advice and EFT7278 2/08/2018 Fitz Gerald Strategies Management Services including Awards Interpretation Service - (3,305.12) 2018/2019 EFT7279 2/08/2018 Freshway Cleaning Chemical Supplies 1 x Pullman Vacuum (385.00) EFT7280 2/08/2018 Iga X-press Public Convenience Supplies and Milk (747.73) EFT7281 2/08/2018 JR & A Hersey Pty Ltd 100 x White & 100 x Red Delineators (264.00) EFT7282 2/08/2018 Jason Signmakers T-Top Bollard including 8kg base (145.20) EFT7283 2/08/2018 Komatsu Australia Pty Ltd 1 x Mirror Assembly - P10 (145.52) EFT7284 2/08/2018 Liberty Oil Australia Pty Ltd 5000L Diesel, 2000L Unleaded (9,681.60) EFT7285 2/08/2018 Local Government Professionals Australia Wa 2018 Community Development Conference - Donna George (1,120.00) EFT7286 2/08/2018 Marleys Diesel & Ag 1 x 205L 15W40 Diesel Max Engine Oil & Vbelt for P10 (1,006.78) 3 x 76x38x1.6 Tubing and 20 x Pressed Patio Brackets for Wetlands EFT7287 2/08/2018 Midalia Steel Pty Ltd Park Toilets, Mig Wire, Square edge flats for P11, cuttings discs, hot (551.24) rolled sheet EFT7288 2/08/2018 NNT Uniforms 1 X Essential Pack C Indent Order From For Tegan Hall. (76.57) EFT7289 2/08/2018 Security & Key Pty Ltd 3 x New Padlocks: 1417-X, 1417-XQ, 1417-3 + postage (400.92) EFT7290 2/08/2018 South Regional Tafe Certificate II in Business - Hannah George - 4 Units (276.25) EFT7291 2/08/2018 Tennant Australia Pty Ltd 1 x Hydraulic Filter Assembly for P48 (138.05) EFT7292 2/08/2018 Tim Batt Water Solutions Pty Ltd 1 x Chlorine Probe - DES-W3T160652 for Pool (737.00) EFT7293 2/08/2018 Toner Plus 2 x Epson Ink 140 Value Packs (233.40) EFT7294 2/08/2018 W A Country Health Service-Wheatbelt Meals on Wheels June 2018 (1,139.60) EFT7295 2/08/2018 WA Contract Ranger Services Pty Ltd Ranger Services 18/07/18 & 27/07/18 (1,355.75) 2 x adverts - Positions Vacant Cleaner & Caravan Park Manager - EFT7296 2/08/2018 Wagin Community Resource Centre (20.00) Wagin Wool Press 21/06/2018 EFT7297 2/08/2018 Wagin Gas Electrics Install Sump Pump at Town Hall (99.00) EFT7298 2/08/2018 Wagin Newsagency Newspapers 02/07/2018 - 05/08/2018 (49.75) 1 x LED Flashing Beacon, 1 x Aerial Top Mount, 1 x Convex Mirror Head EFT7299 2/08/2018 Wagin Truck Centre - includes Freight - P19, multiplex red oil, fuel and oil filters for P48 & (907.85) P19, globes EFT7300 2/08/2018 Wagin Window & Carpet Cleaning Steam Clean & Deodorise EFP Carpets and Community Gym (889.35) EFT7301 2/08/2018 Wallis Computer Solutions Monthly Billing NBN - August 2018 (143.00) EFT7302 2/08/2018 Westrac Equipment 1 x Armrest - P47 (113.18) EFT7303 9/08/2018 Australian Services Union Payroll deductions (25.90) EFT7304 9/08/2018 Shire Of Wagin - Staff Christmas Fund Payroll deductions (595.00) EFT7305 9/08/2018 Shire Of Wagin Payroll Creditors Payroll deductions (120.00) EFT7306 See Trust Account List of Payments WANDRRA Painter Road Clean out floodway, Demob Roller from EFT7307 16/08/2018 A G Brookes Excavations (4,295.50) Smiths Rd to Depot Supply & Replace Downlights & Smoke Detectors - Khedive St, Repair EFT7308 16/08/2018 Al Antz Electrical (807.22) pool blanket buddy EFT7309 16/08/2018 Alchemy Technology Alchemy Training - Carole Lindley - 10 hours @ $132.61/hour + GST (1,458.71) EFT7310 16/08/2018 Alexander Galt And Co Pty Ltd WANDRRA Bags of Grey Cement and Hardware Supplies (2,915.35) EFT7311 16/08/2018 Australia Post Postage - July 2018 (411.79) EFT7312 16/08/2018 Australias Golden Outback Gold Membership Renewal 2018-2019 (295.00) EFT7313 16/08/2018 BKS Electrical Pty Ltd Supply & Install CCTV Recievers (4,111.80) EFT7314 16/08/2018 Beaurepaires Supply & Fit 2 x new tyres - P08 W10000 (515.02) Container Service Charge 28/06/2018 - 28/07/2018 R020D2 Oxygen, EFT7315 16/08/2018 Boc Gases (59.40) R020G Oxygen, R040G Dissolved Acetylene, R065E2 Argoshield J00554 AGRN743 Wagin WANDRRA Claim 17, July 2018 WANDRRA Assessment, Preparation of Tenders and Supervision of repairs to EFT7316 16/08/2018 Core Business Australia (46,749.60) various roads with the Shire of Wagin resulting from Storm Event 10 & 11 February 2017 EFT7317 16/08/2018 Country Arts (wa) Inc Presenter Fees for SOTG Tour of - A Boy Named Cash (2,453.00) EFT7318 16/08/2018 Courier Australia Delivery charges (164.01) EFT7319 16/08/2018 Daycrest Pty Ltd Fuel Supplies July 2018 (206.91)
86 Payment Date Name Description Amount Refreshments for Shire of Beverley visit - Morning Tea. Refreshments EFT7320 16/08/2018 Doms Delicatessen Of Wagin for Shire of Wagin Strategic Plan Community Forum 15/03/18, (100.50) sandwiches for Library and milk EFT7321 16/08/2018 Exurban Town Planning Consulting Services - July 2018 (1,620.98) EFT7322 16/08/2018 Garpen Pty Ltd 1 x Long Lance for Pressure Washer - includes shipping/freight (103.00) Management of Facility - Labour & Machine and refuse collection - EFT7323 16/08/2018 Great Southern Waste Disposal (20,535.47) July 2018 EFT7324 16/08/2018 Halanson Earthmoving AGRN 743 - Flood Recovery Work - Dongolocking Road (3150001) (54,719.50) Local Government Week - 4 Nights Accomodation 31/072018 - EFT7325 16/08/2018 Holiday Inn Perth City Centre 04/08/2018 - Includes all meals and valet parking - Cr Chilcott, Cr (3,979.50) Blight & P Webster EFT7326 16/08/2018 Iga X-press Milk (13.95) EFT7327 16/08/2018 Landgate - Midland Gross Rental Valuations Chargeable 05/05/2018 - 13/07/2018 (210.56) EFT7328 16/08/2018 Local Health Authorities Analytical Committee Analytical Services 2018 2019 (504.90) EFT7329 16/08/2018 Midalia Steel Pty Ltd 1 x 65x8 Flat Bar - P20 (49.50) EFT7330 16/08/2018 NNT Uniforms 1 x Stock Service Order - Gordon Tester (276.22) EFT7331 16/08/2018 Narrogin Technology Solutions 1 x TL-SG1008PE - TP-Link 8 Port Gigait POE Switch for CCTV (199.00) EFT7332 16/08/2018 Peter Taylor Refund of Caravan Park Fees - paid 17/10/2016 for Go-Kart Titles (185.00) EFT7333 16/08/2018 Quick Corporate August Stationary Order Web Ref #941360. (1,008.41) EFT7334 16/08/2018 Ray Ford Signs Replace Fees & Charges sign at entry to Caravan Park (182.16) EFT7335 16/08/2018 Restoration Online 2 x Polished brass 3 Chain light with Senator 14" glass for Town Hall (459.90) Delivery of Better Beginnings Program 2018/2019 Based on annual EFT7336 16/08/2018 State Library Of W A (88.00) birth figure of 16 EFT7337 16/08/2018 WA Contract Ranger Services Pty Ltd Ranger Services 31/07/2018, 01/08/2018 & 08/08/2018 (1,776.50) EFT7338 16/08/2018 WA Tyre Recovery Remove 359 Tyres from Refuse Site - includes tracking fee (1,928.70) Refreshments & Supplies for Sabrina Hahn Workshop morning tea, EFT7339 16/08/2018 Wagin District Farmers Co-operative Kitchen supplies, library refreshments, depot kitchen supplies and (600.21) caravan park cleaning supplies EFT7340 16/08/2018 Wagin Mechanical Repairs 60,000km Service - P08 W10000 (419.80) EFT7341 16/08/2018 Wagin Newsagency Newspapers 06/08/2018 - 19/08/2018 (19.90) 13/7/18 - Inspect & Replace Hot Water System - Doctor Surgery EFT7342 16/08/2018 Wagin Plumbing (895.40) Treatment Room WANDRRA AGRN743 Wagin Flood Recovery J554 5m3 Pre-Mix Sand & EFT7343 16/08/2018 Wagin Pre-mix Concrete (660.00) 14mm Aggregate EFT7344 17/08/2018 Australian Taxation Office July 2018 BAS (5,951.00) Storage Shed for Refuse Site - 9010mm wide x 15090mm long x EFT7345 17/08/2018 Great Southern Sheds (6,630.00) 3600mm eave Initial Deposit EFT7346 17/08/2018 Orbit Health & Fitness Solutions Pty Ltd 2 x 20kg Rubber Plate weights & 1 x step for Gym (259.00) EFT7347 17/08/2018 Wagin Riding & Pony Club Inc Contribution to Gymkhanarama 2018 (2,400.00) EFT7348 17/08/2018 William Stephens 40% of Scrap Metal Sales (308.56) EFT7349 24/08/2018 Applied Education Extension Fee for Cert IV Bookkeeping & Accounting - Tegan Hall (375.00)
EFT7350 24/08/2018 Narrogin Nursery Cafe & Gallery Trees for Streetscape Project - includes Professional Fee & Freight (44,363.00) EFT7351 24/08/2018 Australian Services Union Payroll deductions (25.90) EFT7352 24/08/2018 Shire Of Wagin - Staff Christmas Fund Payroll deductions (595.00) EFT7353 24/08/2018 Shire Of Wagin Payroll Creditors Payroll deductions (120.00) EFT7354 See Trust Account List of Payments EFT7355 30/08/2018 AAA Asphalt Surfaces 2 x Bulka Bags of Coldmix (869.00) 2018-2019 Fire Management Requirements x 1000 - as per quote # EFT7356 30/08/2018 Advance Press Pty Ltd (2,112.00) 205779 EFT7357 30/08/2018 Al Antz Electrical Test & Disconnect Lights at new Car Park (99.00) EFT7358 30/08/2018 Ampac Debt Recovery Commissions & Costs - August 2018 (99.00) EFT7359 30/08/2018 Blue Diamond Machinery 1 x Air Compressor (849.00) EFT7360 30/08/2018 Bullivants Test, Tag and Certify 8mm Chainsling plus 4.7t Shackle (161.11) EFT7361 30/08/2018 Catherine Painter Reimbursement for Purchase of Long Table Experience Tickets (97.65) EFT7362 30/08/2018 Construction Equipment Australia 1 x VBS Relay for Roller (389.04) EFT7363 30/08/2018 Courier Australia Delivery charges (68.49) EFT7364 30/08/2018 Covs Parts Pty Ltd 2 x 30L Spill Kits (39.60) EFT7365 30/08/2018 Department Of Fire & Emergency Services 2018/2019 ELS Quarter 1 (33,408.30) EFT7366 30/08/2018 Donna George Reimbursement for 2018/2019 Uniform Purchase (400.00) 2 Nights Accommodation - 12/08/18 to 14/08/18 - Jen Bannerman - EFT7367 30/08/2018 Esplanade Hotel Fremantle - By Rydges (384.00) includes meals & parking EFT7368 30/08/2018 G G J Consultants Support Subscription for new 2018 PnP - HACC (200.00) WANDRRA AGRN743 Wagin Flood Recovery J554 40.10T x 100- EFT7369 30/08/2018 Great Southern Quarries P/l (1,411.52) 300mm Pitching Rock/Ballast EFT7370 30/08/2018 Irene Lloyd Reimbursement for Police Clearance (54.30) EFT7371 30/08/2018 Janet Evans Reimbursement for Police Clearance (54.30) EFT7372 30/08/2018 Jennifer Bannerman Reimbursement for Working With Children Check (85.00) EFT7373 30/08/2018 Kelsey Brown Reimbursement for Police Clearance (54.30) EFT7374 30/08/2018 Kirsty Simkins Reimbursement for refreshments 4WDL Meeting 14/08/2018 (75.60) EFT7375 30/08/2018 Komatsu Australia Pty Ltd 60 x Grader Blades (5,285.28) EFT7376 30/08/2018 Liberty Oil Australia Pty Ltd 5000L Diesel (7,025.00) EFT7377 30/08/2018 Midalia Steel Pty Ltd Steel for Windsock, Mesh for WANDRRA (907.97) Rec Centre PC - HDD failing - recover Data & Transfer to old HACC PC EFT7378 30/08/2018 Narrogin Technology Solutions for re-deployment Install printer software and test onsite, Replace UPS (229.00) Admin Records EFT7379 30/08/2018 Peerless Jal Pty Ltd 2 x SRA Box for Trent & Tavistock St Toilets (148.80) EFT7380 30/08/2018 Scattermats Rug Warehouse 24 x stainless steel Queue Barrier Bollard Post (997.00) EFT7381 30/08/2018 Security & Key Pty Ltd 10 x Community Gym Keys - BEH 1417 -12.2 series (273.96) EFT7382 30/08/2018 State Library Of W A Annual Fee for Lost & Damaged Library Material 2018-2019 (220.00) Progress Claim 1 (20%): Renovation & Replacement of Irrigation PVC EFT7383 30/08/2018 Think Water Albany (10,148.40) Mainline - Wagin Show Grounds Oval EFT7384 30/08/2018 ToolMech 3/8" 20m Air Hose Reel (99.00) EFT7385 30/08/2018 W A Country Health Service-Wheatbelt Meals on Wheels - July 2018 (1,482.80) EFT7386 30/08/2018 WA Contract Ranger Services Pty Ltd Ranger Services 16/08/18, 17/08/18, 22/08/18 & 23/08/18 (1,683.00)
87 Payment Date Name Description Amount EFT7387 30/08/2018 Wagin Newsagency Newspapers 20/08/2018 - 26/08/2018 (9.95) P10 - 2 x Combination Lights, 2 x Male 7pin Plugs, 2 x Female 7pin EFT7388 30/08/2018 Wagin Truck Centre Plugs, 7.5m 4mm Cable + Freight for P10, powerdrive oil, trailer plug (266.58) for P85 Full Delegate Registration LG Week - Peter Webster, Cr Blight & Cr Chilcott, Effective Community Leadership - Cr Patterson & Cr D Reed, EFT7389 30/08/2018 Western Australian Local Government Ass Walga (5,114.00) WA Transport & Roads Forum - Cr Ball, Cr Walker, Peter Webster and Allen Hicks 1 x Assortment Copper Sealing Rings, windscreen wiper blax, EFT7390 30/08/2018 Wurth Australia Pty Ltd (497.83) carburettor cleaner, contact cleaner EFT Payments Total (333,530.79)
Cheque Payments 5043 2/08/2018 Wagin General Practice Pre-Employment Medical - Janet Evans (320.00) 5044 2/08/2018 Water Corporation Water Usage (6,142.35) 5045 9/08/2018 Shire Of Wagin Footy Tipping Payroll deductions (60.00) 5046 14/08/2018 Shire Of Wagin 2018/2019 Rates Waivers (2,843.86) 5047 14/08/2018 Alan Neil Barnes Rates refund for assessment A2292 411 BALLAGIN RD MINDING 6315 (205.93) Rates refund for assessment A1913 LOT 1637 FULLERS RD MINDING 5048 14/08/2018 Justin Neil Barnes (113.13) 6315 5049 16/08/2018 Darkan Roadhouse Unleaded Fuel - HACC Car (61.10) 5050 16/08/2018 Department Of Transport 12 months Vehicle Registration W1001 (59.50) 5051 16/08/2018 Shire Of Wagin HACC Petty Cash Recoup (230.95) 5052 16/08/2018 Synergy Electricity Usage (7,922.05) 5053 16/08/2018 Telstra Telephone Usage - July 2018 (1,691.39) 5054 16/08/2018 Wagin General Practice Medical for F Class Endorsement renewal - Carole Lindley (85.00) 5055 16/08/2018 Wagin Pharmacy 1 x Epi-pen (105.00) 5056 24/08/2018 Shire Of Wagin Footy Tipping Payroll deductions (60.00) 5057 30/08/2018 Shire Of Wagin Works Community Bus Hire - Fleet Day 03/08/2018 (379.40) 5058 30/08/2018 Synergy Electricity Usage (15,263.85) 5059 30/08/2018 The Australian Institute Of Building Surveyors AIBS Training - Perth Waterproofing Wet Arease - Gordon Tester (300.00) Cheque Payments Total (35,843.51)
Direct Debit Payments DD3077.24 1/08/2018 Department Of Transport Daily Licensing Takings 30/07/18 (6,976.90) DD3077.25 2/08/2018 Department Of Transport Daily Licensing Takings 31/07/18 (4,121.05) DD3123.1 3/08/2018 Department Of Transport Daily Licensing Takings 01/08/18 (2,579.40) DD3123.12 6/08/2018 Department Of Transport Daily Licensing Takings 02/08/18 (4,280.30) DD3123.22 7/08/2018 Department Of Transport Daily Licensing Takings 03/08/18 (7,437.55) DD3123.24 8/08/2018 Department Of Transport Daily Licensing Takings 06/08/18 (3,484.20) DD3079.1 9/08/2018 Walgsp Payroll deductions (5,402.63) DD3079.10 9/08/2018 Matrix Superannuation Superannuation contributions (120.93) DD3079.11 9/08/2018 Hostplus Superannuation contributions (532.81) DD3079.12 9/08/2018 Amp Super Superannuation contributions (187.33) DD3079.13 9/08/2018 Mlc Superannuation Superannuation contributions (200.00) DD3079.2 9/08/2018 North Personal Superannuation Superannuation contributions (211.92) DD3079.3 9/08/2018 Karrakup SMSF Superannuation contributions (133.29) DD3079.4 9/08/2018 Cbus Superannuation Superannuation contributions (189.79) DD3079.5 9/08/2018 Sunsuper Superannuation contributions (50.54) DD3079.6 9/08/2018 Rest Administration Superannuation contributions (976.92) DD3079.7 9/08/2018 Australian Super Administration Superannuation contributions (559.02) DD3079.8 9/08/2018 Hesta Super Fund Superannuation contributions (223.89) DD3079.9 9/08/2018 Mtaa Super Superannuation contributions (343.70) DD3123.25 9/08/2018 Department Of Transport Daily Licensing Takings 07/08/18 (3,263.20) DD3123.26 10/08/2018 Department Of Transport Daily Licensing Takings 08/08/18 (1,940.30) DD3123.27 13/08/2018 Western Australian Treasury Corporation Loan Repayment 139 August 2018 (6,009.05) DD3123.28 13/08/2018 Department Of Transport Daily Licensing Takings 09/08/18 (6,379.20) DD3123.29 14/08/2018 Department Of Transport Daily Licensing Takings 10/08/18 (8,714.85) DD3123.2 15/08/2018 Department Of Transport Daily Licensing Takings 13/08/18 (5,938.45) DD3123.3 16/08/2018 Department Of Transport Daily Licensing Takings 14/08/18 (1,049.70) DD3123.4 17/08/2018 Department Of Transport Daily Licensing Takings 15/08/18 (8,985.70) DD3123.5 20/08/2018 Department Of Transport Daily Licensing Takings 16/08/18 (4,552.65) DD3123.6 21/08/2018 Department Of Transport Daily Licensing Takings 17/08/18 (3,506.35) DD3123.7 22/08/2018 Department Of Transport Daily Licensing Takings 20/08/18 (4,026.65) DD3102.1 23/08/2018 Walgsp Payroll deductions (6,685.08) DD3102.10 23/08/2018 Hostplus Superannuation contributions (627.81) DD3102.11 23/08/2018 Amp Super Superannuation contributions (187.33) DD3102.12 23/08/2018 Mlc Superannuation Superannuation contributions (311.37) DD3102.2 23/08/2018 North Personal Superannuation Superannuation contributions (211.92) DD3102.3 23/08/2018 Cbus Superannuation Superannuation contributions (284.79) DD3102.4 23/08/2018 Sunsuper Superannuation contributions (68.92) DD3102.5 23/08/2018 Rest Administration Superannuation contributions (1,275.61) DD3102.6 23/08/2018 Australian Super Administration Superannuation contributions (950.04) DD3102.7 23/08/2018 Hesta Super Fund Superannuation contributions (223.89) DD3102.8 23/08/2018 Mtaa Super Superannuation contributions (442.10) DD3102.9 23/08/2018 Matrix Superannuation Superannuation contributions (120.14) DD3123.8 23/08/2018 Department Of Transport Daily Licensing Takings 21/08/18 (1,383.35) DD3123.10 24/08/2018 National Australia Bank Monthly Package fee (10.00) DD3123.11 24/08/2018 Western Australian Treasury Corporation Loan Repayment 137 August 2018 (1,907.86) DD3123.9 24/08/2018 Department Of Transport Daily Licensing Takings 22/08/18 (1,341.35) DD3123.13 27/08/2018 Department Of Transport Daily Licensing Takings 23/08/18 (7,975.90) DD3123.14 27/08/2018 Classic Finance Pty Ltd Photocopier Lease Payment August 2018 (222.20) DD3123.15 28/08/2018 Department Of Transport Daily Licensing Takings 24/08/18 (4,445.95) DD3123.16 28/08/2018 National Australia Bank NAB Connect Fee August 2018 (62.98) DD3123.17 29/08/2018 Department Of Transport Daily Licensing Takings 27/08/18 (2,717.25) DD3123.18 30/08/2018 Department Of Transport Daily Licensing Takings 28/08/18 (5,607.25) DD3123.19 31/08/2018 National Australia Bank Merchant Statement August 2018 (502.91)
88 Payment Date Name Description Amount DD3123.20 31/08/2018 Department Of Transport Daily Licensing Takings 29/08/18 (1,513.75) Direct Debit Payments Total (131,458.02) Municipal Account List of Payments Total (500,832.32)
Trust Account List of Payments EFT Payments EFT7260 1/08/2018 Mandy Harrington BOND REFUND HIRE REC CENTRE (300.00) EFT7261 1/08/2018 Wagin Vineyard Christian Fellowship Inc REFUND BOND HIRE OF EFP 13TH TO 15TH SEPTEMBER 2013 (150.00) EFT7306 14/08/2018 Mandy Harrington BOND REFUND COMMUNITY BUS HIRE (150.00) EFT7354 28/08/2018 Genevieve Harvey REFUND STAFF CHRISTMAS FUNDS (800.00) EFT Payments Total (1,400.00)
Cheque Payments 2485 1/08/2018 Gordon Tester 2016 STAFF CHRISTMAS FUND REFUND (200.00) 2486 1/08/2018 Peter Van Maarseveen REFUND BOND HIRE EFP FOR WEDDING 21ST NOVEMBER 2015 (300.00) 2487 31/08/2018 Building And Construction Industry Training Fund BCITF August 2018 (39.75) 2488 31/08/2018 Building Commission Department of Mines, Industry RegulationBSL August and 2018 Safety (56.65) 2489 31/08/2018 Shire Of Wagin BCITF August 2018 (13.25) Cheque Payments Total (609.65) Trust Account List of Payments Total (2,009.65)
Credit Card List of Payments Chief Executive Officer - Peter Webster Credit Card 17/07/2018 Caltex CEO Fuel (25.54) Credit Card 27/07/2018 Shire of Wagin Staff MR Licence Application (19.25) Credit Card 27/07/2018 Shire of Wagin Staff MR Licence Application including PDA (89.15) Credit Card 31/07/2018 BP Express CEO Fuel (55.04) Credit Card 2/08/2018 Mr Walker LG Weeks Meals (28.00) Credit Card 2/08/2018 Otterbox Otterbox Cover for Caravan Park Mobile Phone (77.20) Credit Card 2/08/2018 Westnet Internet Charges (354.42) Credit Card 3/08/2018 Dome LG Weeks Meals (54.45) Credit Card 6/08/2018 Simple Italian LG Weeks Meals (2,300.50) Credit Card 14/08/2018 NAB Card Fee (9.00) Chief Executive Officer - Peter Webster Total (3,012.55)
Deputy Chief Executive Officer - Brian Roderick Credit Card 20/07/2018 Booktopia Credit Book Stock for Library 3.80 Credit Card 27/07/2018 Orbit Fitness Spring Adjustment Knob for Gym Equipment (15.00) Credit Card 3/08/2018 Dept of Racing Gaming Liquor Licence Fee for A Boy Named Cash Event (53.00) Credit Card 14/08/2018 NAB Card Fee (9.00) Deputy Chief Executive Officer - Brian Roderick Total (73.20)
Manager of Works - Allen Hicks Credit Card 20/07/2018 Batteries Plus 12V Battery Charger for P92 (65.00) Credit Card 25/07/2018 Shire of Wagin Staff Licence (44.05) Credit Card 27/07/2018 4WD Supacentre Front Seat Covers for P27 (50.98) Credit Card 6/08/2018 Riverside Roadhouse Fuel for Community Bus - LG Fleet Day (92.50) Credit Card 8/08/2018 Shire of Wagin Staff Licence (44.05) Credit Card 14/08/2018 NAB Card Fee (9.00) Manager of Works - Allen Hicks Total (305.58)
Manager of Finance - Tegan Hall Credit Card 31/07/2018 Officeworks MF Office Chair (299.00) Credit Card 8/08/2018 Castledex Filing Label Stickers for Records (38.76) Credit Card 14/08/2018 Bunnings Rubber Pour in Place for Sportsground Playground (64.90) Credit Card 14/08/2018 NAB Card Fee (9.00) Manager of Finance - Tegan Hall Total (411.66) Credit Card List of Payments Total (3,802.99)
89 12. REPORTS OF OFFICERS
12.1 WORKS AND SERVICES REPORT – AUGUST 2018
PROPONENT: Manager of Works OWNER: Shire of Wagin LOCATION/ADDRESS: Shire of Wagin AUTHOR OF REPORT: Manager of Works SENIOR OFFICER: Chief Executive Officer DATE OF REPORT: 11 September 2018 PREVIOUS REPORT(S): 14 August 2018 DISCLOSURE OF INTEREST: Nil FILE REFERENCE: Nil ATTACHMENTS: Plant Report
CONSTRUCTION CREW: WANDDRA works on Ventnor Street – completed gravel sheeting various sections, these sections of road just need to be trimmed up when time permits. WANDRRA works on Jeffris Road – completed gravel sheeting various sections and cleaning out culverts. Contractors mulching on rural roads – 3.8km section on Thompson Road, 16.63km on various sections of Noble Road, 4.58km on two sections of Warup North, 1.6km on Ball Road, 4km on Puntapin Road. Shire clearing on rural roads – 5km on Collanilling/Quickes Road.
UPCOMING WORKS: Wetlands Pond digging out spoon drains and concreting the bottom as weather permits. WANDRRA works on Tillellan Road – clear ang gravel sheet various sections. WANDRRA works on Morgan and Painters Road which have been approved – these roads are too wet and we will commence when they dry out. With the wet weather we will be required to continue bitumen patch pot holes and carry out drainage repairs.
ROAD MAINTENANCE: The Road Maintenance Crew have attended general road maintenance issues as they arise. The Maintenance Grader will be grading the roads in the south west of the Shire.
TOWN MAINTENANCE: The Town Crew have been undertaking community request works, removing fallen trees, cleaning out drains, patching pot holes and other general works. Weed spraying has commenced on footpaths and other areas. Tree planting has commenced for townscape, with approximately 150 trees planted with more to be planted in the coming weeks.
BUILDING MAINTENANCE: The Building Maintenance Officer has been carrying out maintenance jobs when reported such as changing light globes and minor repairs. Assisting with other road works when required.
90 RANGER SERVICES: The Ranger call-outs have been low for August/September, with dogs wandering at large.
PLANT / MACHINERY: General servicing has been carried out on the Shire plant and mechanical repairs as required. All plant repairs and servicing up to date.
COUNCILLOR’S INFORMATION Sharon Sicely has finished working for the Shire after 8 years of service. Her position was advertised, and a new gardener will be selected shortly to fill her position.
CONSULTATION / COMMUNICATION: Nil
STATUTORY / LEGAL IMPLICATIONS: Nil
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: Nil
STRATEGIC IMPLICATIONS: Nil
VOTING REQUIREMENTS: Simple Majority
OFFICERS RECOMMENDATION
Moved: Cr. Seconded: Cr.
That Council receive the Manager of Works Officer report for the month of August 2018.
Carried
91 PLANT REPORT Aug-18
PLANT OPERATOR PURCHASE DATE KM / HOURS SERVICE DUE REGO COMMENTS ISUZU D-MAX WAGON P-01 P WEBSTER 9/06/2017 40,000 W.1 ISUZU D-MAX WAGON P-02 B RODERICK 30/10/2015 77,809 80,000 W.001 ISUZU D MAX P-04 A HICKS 30/06/2017 29,421 30,000 W.1008 MAZDA CX5 - P-05 P VAN MARSEVEEN 15/03/2018 W.1479 HOLDEN COMMODORE P-08 G TESTER 1/06/2017 70,000 W.10000 In Depot yard WCM LOADER P-09 REFUSE SITE 30/06/2012 2,750 W.10292 until appraisal KOMATSU GRADER P-10 A CLAVEY 20/10/2014 4,111 4,300 W.284 KOMATSU LOADER P-11 J PRAETZ 21/03/2018 595 750 W.10707 KOMATSU GRADER P-12 G RILEY 21/03/2018 6,739 6,750 W.10272 ISUZU TRUCK P-14 VARIOUS 27/03/2007 275,298 279,000 W.1002 BOMAG ROLLER P-15 B BUCK 3/01/2008 8,164 8,350 W.7862 ISUZU TRUCK P-16 VARIOUS 19/10/2010 40,497 55,000 W.1012 TORO MOWER P-18 S SICELY 25/09/2009 1,447 1,650 W.9630 VIB ROLLER P-19 VARIOUS 3/01/2008 1,295 1,540 W.841 JOHN DEERE P-20 VARIOUS 9/02/2006 3,378 3,500 W.9618 ISUZU P-21 G RILEY 17/03/2017 26,259 42,000 W.676 JOHN DEERE P-22 E WALLAS 10/08/2016 173 200 W.487 TOYOTA UTE P-24 T SIMMS 16/09/2010 97,926 100,000 W.1010 TOYOTA UTE P-25 E WALLAS 16/09/2010 86,008 90,000 W.1001 TRITON UTE P-26 S SICELY 14/11/2014 44,864 50,000 W.1022 TRITON UTE P-27 A TAYLOR 6/11/2014 52,730 60,000 W.1007 MAHINDRA P-38 N COOK 21/01/2016 34,660 40,000 W.1044 BOBCAT P-39 VARIOUS 17/09/2013 2,834 3,000 W.10553 ISUZU TRUCK P-40 10/01/2013 148,311 160,000 W.437 ISUZU TRUCK P-42 S HISKINS 6/02/2014 125,815 125,000 W.1015 Service Due TORO MOWER P-43 S SICELY 12/09/2013 670 700 NEW CAT BACKHOE P-47 N COOK 21/09/2015 4,299 4,400 W.10552 TENNANT SWEEPER P-48 J PRAETZ 16/10/2015 1,929 2,000 W.10554 MULTIPAC ROLLER P-49 B BUCK 9/01/2017 960 1100 W.860 TOYOTA UTE P-50 VARIOUS 15/12/2017 8,764 10,000 W.924 TOYOTA UTE P-85 A CLAVEY 20/08/2010 96,583 100,000 W.863 ATV MOTORBIKE P-92 VARIOUS 30/06/2010 894 1,000 W.026
92 12.2 ENVIRONMENTAL HEALTH OFFICER / BUILDING SURVEYORS REPORT – AUGUST 2018
PROPONENT: Shire of Wagin OWNER: Shire of Wagin LOCATION/ADDRESS: Shire of Wagin AUTHOR OF REPORT: Environmental Health Officer / Building Surveyor SENIOR OFFICER: Chief Executive Officer DATE OF REPORT: 11/09/2018 PREVIOUS REPORT(S): N/A DISCLOSURE OF INTEREST: Nil FILE REFERENCE: N/A ATTACHMENTS: Nil
BRIEF SUMMARY: Development Report – August 2018
BACKGROUND/COMMENT: Report provided on a monthly basis for Councils information consisting of Planning, Building and Health activities for the month of August 2018.
Development Applications: Nil
BUILDING PERMITS Permit No. Owner Builder Location Description Value Fees 99784 Wagin Peter Lot 9 Resited $19,500 Waived Historic Johnson Ballagin Bakery Village Street Wagin
REGIONAL HEALTH SCHEME The Shire of Wagin Regional Health Scheme no longer services the Shire of Wandering and is now providing a regional health service to the Shire of Dumbleyung.
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: Nil
STRATEGIC IMPLICATIONS: Nil
93 VOTING REQUIREMENTS: Simple
OFFICERS RECOMMENDATION
Moved: Cr. Seconded: Cr.
That Council receive the Environmental Health Officer / Building Surveyors Report for the month of August 2018. Carried
94 12.3 ACTING CHIEF EXECUTIVE OFFICERS REPORT – AUGUST 2018
PROPONENT: Deputy Chief Executive Officer OWNER: Deputy Chief Executive Officer LOCATION/ADDRESS: Shire of Wagin AUTHOR OF REPORT: Deputy Chief Executive Officer SENIOR OFFICER: Chief Executive Officer DATE OF REPORT: 13 September PREVIOUS REPORT(S): 16 August 2018 DISCLOSURE OF INTEREST: Nil FILE REFERENCE: Nil ATTACHMENTS: Slavin Architects report: Ramasus – Wagin Aviation Campus
BRIEF SUMMARY: The following report details the activities that fall under the control of the DCEO in the month of August 2018.
STRATEGIC PLANNING: The new adopted Strategic Community Plan and Corporate Business Plan in now available for the community to view on Council’s website and at the Shire Office.
The Workforce plan will be updated over the next few months.
SPORTSGROUND DEVELOPMENT: I have completed the project plan / scope of works document for the Sportsground and Recreation Precinct Redevelopment. This has been sent out to the two targeted specialist consultants, they have until the 28th September to get their proposal and quotation to the Shire for consideration. It is hoped the successful consultant can commence in October with the completion of the plan in April after the 2019 Woolorama.
CORPORATE SERVICES: The final day for rates payments including claiming the discount and paying by instalment is on the 21st September.
AGED CARE: HOME AND COMMUNITY CARE REPORT AUGUST 2018 Due to technical issue the HACC August report can’t be collated, the report will be included with the September report in the next Council meeting agenda.
TOWNSCAPE: Staff, with the assistance of the horticulturist, have taken out a number of identified trees in Ballagin Street, Lukin Street, Tavistock Street and in the Wetlands and around the Shire Administration office.
Staff, again under the guidance of Mike Brown, are busy with tree planting. This will continue over the next few weeks.
95 We are still waiting for the capping of the raised rock garden beds, this should happen within the next month. The new solar bollards have arrived, and the Shire Works staff will install shortly.
TOURISM AND PROMOTION: September Shire Facebook Report 12/09/2018 The Facebook page has posted 14 times since the last report – August 14th – with the biggest audience award being a tie between the WestJet update and Gardener Position vacant, both with 1400 people checking in on these posts. Breast Screen Van flyer – 15th August – 1300 people A boy named Cash – 16th August – 595 people A boy named Cash Video – 17th August – 786 people Garage Sale Trail is back – 18th August – 628 people Hay Support for farmers – 18th August –525 people Gardener position vacant – 23rd August – 1400 people Movie flyer – 23rd August – 630 people Gymkhanarama – 24th August – 998 people Digital Census flyer – 25th August – 551 people Landcare Rabbit flyer – 28th August – 411 people WestJet update – 3rd September – 1400 people Gymkhanarama reminder – 4th September – 331 people Gardener position reminder – 5th September – 592 people Male dog found – 11th September – 407 people Our total page “likes” are now at 982 – which is up again from last month by 15. To compare our likes to other shire pages: Wickepin – 483 Williams – 326 Kondinin – 282 Lake Grace – 411 Kojonup – 742 Wagin Woolorama Page remains at 1700 likes
ShireofWagin6315 Instagram page has posted 76 times since creation of the page – with 121 followers
RECREATION AND CULTURE: This report provides information to councillors about events, activities and statistics in the Wagin Library & Gallery which have occurred during the reporting period, and is submitted in advance of the monthly council meeting.
Library Business Update: No landline in Library for last week or so, however new NBN connection for Library is in progress and understood to be near completion. This should also resolve main internet connection and allow us to restore WiFi access for the public again. Old air-conditioner motor apparently shorted during last storm activity. Has been replaced now by new split system unit. Working well.
96 Due to unforeseen circumstances for library staff, Library was closed on Wednesday 29th August and Monday 10th September. Notice advising patrons of this placed on Library front door prior to affected days. Library Events: Peter Gould, author of "Lakes and Rails" met with Graeme Harvey on Tuesday 4th September and presented the Library with a revised copy of this publication. He is also happy to visit Wagin again in the future as our guest speaker to talk about his two fiction books set in Wagin. Library Regular Activities: Wagin Library & Gallery Book Club for Saturday September 8th cancelled due to Darren Smith's funeral. Next Book Club to be held on October 13th. Waratah Lodge regular readers' weekly exchange of books, DVDs, etc. Homebound visiting program to Wagin Hospital available as required. Friends of Wagin Library and Gallery Meeting on Thursday 30th August. Next meeting to be held on Thursday 27th September. Library Staff Meeting for August cancelled due to staff unforeseen circumstances. Next staff meeting to be held 20th September at 5pm. Library Statistics: 301 patron visits for July August reporting period. 4 new borrowers joined the library during this reporting period; 40 successful inter-library loan requests for items from Wagin Library & Gallery patrons; 32 unsuccessful searches for titles through VDX for patron requested items, not yet in SLWA stock. 10 inter-library loan requests from other public libraries throughout WA for our items; 1 not supplied. 13 requests for information searches undertaken for Wagin library patrons by library staff; 0 public access computer users; 0 WiFi users (currently only one internet connection available - only for use by library staff. See Business Update.) 17 community members enjoyed free tea or coffee in the library; 22 community members and library patrons reading and relaxing in the library. 41 phone transactions relating to library matters - patron request for renewals; requests for information from other libraries, and from us to staff at other libraries; library event planning. Staff using own mobiles to complete library business while no landline available. (See Business Update.)
Patron Comments and Suggestions: Guest book: Available on library coffee table at all times. New entries available to view during Library hours. No new patron suggestions received this past reporting period.
Up and coming news and events: Library Volunteer Lisa Alessi will be starting an informal Saturday morning Story Club for young people of any age, beginning in October.
Recreation Centre Report August 2018 The past month has seen winter activities start to wind up. Netball and hockey in particular. Fitness classes and yoga continue to attract good numbers. Country week training ending this month with two basketball teams heading to Perth. Tennis soon to head back outdoors with the better weather. Stay on your feet to continue every Monday morning.
97 -Netball for seniors -Junior netball concluded -Country week training to finish Thursday 13th September -Yoga to continue after school holidays -Fitness classes to continue after the Karts -Tennis depending on the weather -Junior basketball to commence term 4 -indoor hockey at a date yet to be finalized
Wagin Recreation Entry Stats – July 2018
Aug- Junior Senior Fitness Country Yoga Hockey Tennis General 18 Netball Netball Class Week
Wed 1/08/2018 55 37 4 Thurs 2/08/2018 11 5 Friday 3/08/2018
Mon 6/08/2018 10 Tues 7/08/2018 9 12 Wed 8/08/2018 55 37 9 Thurs 9/08/2018 2 Friday 10/08/2018
Mon 13/08/2018 10 Tues 14/08/2018 12 Wed 15/08/2018 55 37 4 Thurs 16/08/2018 6 Friday 17/08/2018 2
Mon 21/08/2018 Tues 22/08/2018 10 14 Wed 23/08/2018 55 37 5 Thurs 24/08/2018 11 Friday 25/08/2018 Sunday 27/08/2018 10
Mon 28/08/2018 Tues 29/08/2018 20 12 Wed 30/08/2018 55 37 5 2 Thurs 31/08/2018 9
275 205 27 19 20 87 11 10 654
98 Community Gym The was some 50 members whose memberships expired at the end of August. Currently of the 50 members we have had approximately 20 members have renewed their membership, 10 people have decided against renewing and the remaining 20 people will be followed up by staff.
In the 2018/2019 financial year we have taken $5,170 in gym membership renewals and new membership income.
Community Events A Boy Named Cash On August 17th 2018 – Wagin hosted a musical event at the Wagin Town Hall.
A greatest hits tribute to the legend Johnny Cash, featuring Monty Cotton as seen on ‘The Voice’ and Seven Network’s ‘The Morning Show’
A boy Named Cash was very well received in the Wagin Community, with our town hall packed to near capacity and a very relaxed atmosphere to start the show. Estimated numbers would be between 160 and 180.
Monty Cotton presented a fun, harmonious and crowd involving show for the evening, with the crowd laughing and singing along to all the well-known Man in Black’s hits – along with throwing in one from Beyoncé and ACDC to boot. His 2 June Carter duo’s (Sharon Roderick and Anita Longmuir) were very well received by the crowd as well.
The evening went off without a hitch and all patrons feedback has been very encouraging and supporting of the Shires input into presenting this event.
Long Table Experience – la lumiere The steering group continue to progress this very exciting event. The date set is for the 20th October and will be held in the Town Hall.
Ticket sales has been better than expected with 150 bookings (180 max) and of that 95 people have paid for their tickets at $160 a ticket, this has generated $15,200 in income.
Executive Chef Stuart Laws will be putting together a 4 course banquet menu highlighting the produce of Wagin and the surrounding area, including Wagin duck, yabbies, lamb, seasonal vegetables and more.
Celebrity, Verity James, will be carrying out the MC duties on the night and a three piece all girl singing, and guitar group will provide the music.
For ticket purchases and more information please talk to Donna or myself.
Gymkhanarama Council works staff assisted the Wagin Riding and Pony Club hold the annual Gymkhanarama event on the8th and 9th September, at this stage I am unsure numbers or how successful the event was, I will be asking the organisers to provide a report to Council.
99 Go-Kart State and National Titles The State and National Go-Kart Titles will be held in Wagin over the weekends 21-22 and 29- 30 September. This event will see an influx of 2,000 plus visitors to Wagin over a ten-day period. Council are assisting with some in-kind work and will make the RV area available for accommodation.
This should see be a fantastic event for Wagin and will great economic benefits to the town and region.
Wagin Street Carnival The Shire is again working with the Wagin Action Group in presenting this year’ Xmas Street Carnival on the Friday 14th December. We have again put in a Lotterywest grant for a total of $8,000. It is our aim to improve the carnival each year for the community.
ACTING CEO Wagin Airfield – Pilot Training School The Shire President and myself attended a meeting in Perth with Murray Slavin (Slavin Architects), Geoff Raby and Pearl Chua-Kyselicova. Geoff Raby is a former Australian Ambassador to China and has significant links and contacts in China and Asia.
The meeting was organised to progress the development of an Aviation Pilot Training School at the Wagin Airfield, as per stated in the Shire’s Airfield Masterplan.
Please refer to the attached Slavin Architects report: Ramasus – Wagin Aviation Campus
WACHS Strategic Plan 2018 – 2021 Forum The Shire President and myself attended WA Country Health Service Strategic Plan 2018- 2021 Forum in Northam. It was a long way to travel for an hour and a half forum, however it was a worthwhile exercise.
The forum gave the Shire a presence and an opportunity to articulate our issues and concerns regarding the Wagin Hospital, the cost of providing a Doctor service and the importance of retaining medical services in Wagin and the region. It was also beneficial to hear other comments and issues from other Shires in the Wheatbelt.
OTHER: Nil
CONSULTATION/COMMUNICATION: Shire Staff
STATUTORY/LEGAL IMPLICATIONS: Nil
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: N/A
100 STRATEGIC IMPLICATIONS: N/A
VOTING REQUIREMENTS: Simple Majority
OFFICERS RECOMMENDATION
Moved: Cr. Seconded: Cr.
That Council receive the Acting Chief Executive Officer’s report for August 2018.
Carried
101
Ramasus – Wagin Aviation Campus These notes are an expansion of a conversation on 4 September 2018 between: Cr Philip Blight – Wagin Shire President Brian Roderick – Wagin, Acting CEO Geoff Raby Pearl Chua-Kyselicova Murray Slavin
1. Objective 1.1. To attract and retain an aviation training presence for the Shire of Wagin
2. Principles – hypothetical 2.1. Generic training as an option 2.1.1. Not necessarily dedicated to a single airline company 2.1.2. Focus on the use of lower-cost LSAs – possibly electric 2.1.2.1. Number to be determined subject to the size of the school. For instance, for a school of 20 at any one time, up to four aircraft may be required with a fifth in maintenance 2.1.3. Two-phase training 2.1.3.1. First: Take students through to solo and cross-country, to the Recreational Aviation Australia standards 2.1.3.2. Second: Extended training for larger GA aircraft could take place at either the main Wagin field, or the WW2 strip.
3. Wagin Aviation Campus 3.1. Possibly reuse the ‘Ramasus’ image from the Masterplan 3.2. Resources (all need to be coordinated) 3.2.1. Wagin Airfield 3.2.2. WW2 airfield 3.2.3. Community-owned buildings and facilities 3.2.4. Private accommodation and services
4. Hypothetical – how it might work 4.1. Establish a local working group 4.1.1. Elected and community members as well as officers 4.1.2. Second specialists as required. Some suggestions: 4.1.2.1. Slavin Architects 4.1.2.1.1. Airfield and facility master planning 4.1.2.1.2. Architectural and urban design 4.1.2.2. URP 4.1.2.2.1. Town planning review
102 [13038] Wagin
4.1.2.2.1.1. Growth boundaries to separate approach and departure corridors from the residential areas 4.1.2.3. Marie Mills – Mills Wilson 4.1.2.3.1. Specialist PR and communication services to produce promotional material 4.1.2.3.2. http://www.millswilson.com.au/ourteam/ 4.1.2.4. Pearl Chua- Kyselicova 4.1.2.4.1. https://www.linkedin.com/in/pearl-chua-kyselicova- 5b30a240/ 4.1.2.4.2. Advise and coordinate overseas connections 4.1.2.4.2.1. (Pearl is ex-DRD) 4.1.2.5. Geoff Raby 4.1.2.5.1. Represent the Shire in Asia 4.1.2.5.2. https://en.wikipedia.org/wiki/Geoff_Raby 4.1.2.5.2.1. (Geoff has extensive experience in Asia – specifically China where he served as the Australian Ambassador for a number of years. Now a private consultant)
4.2. Prepare business plan 4.2.1. Based on audit of facilities 4.2.2. Available local funding and services 4.2.3. Available state and federal funding or assistance 4.2.4. Consultant to be sourced
4.3. Identify target groups and countries 4.3.1. Some research required 4.3.2. Consultation with Geoff Raby and Pearl Chua- Kyselicova
4.4. Research and prepare promotional material 4.4.1. Mills Wilson
5. Overseas promotion 5.1. Possible representatives 5.1.1. Coordination by Pearl Chua-Kyselicova 5.1.2. A suggestion was Greg Ball for the Shire 5.1.3. Overseas assistance from Geoff Raby and his staff 5.1.4. Small Business Development Corporation (China Trade Office)
6. Funding 6.1. Possible Chinese or other investors 6.1.1. Strongly recommended by Geoff Raby on the basis investment from an overseas identity will help attract an end user 6.1.2. Could be airline-based or independent 6.1.3. investigate opportunities through Business Migration Program at Small Business Development Corporation
7. Program 7.1. To be determined
Murray Slavin
Slavin Architects 2 103 [13038] Wagin
Legend Map Title
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Legend Map Title Cadastre
1: 18,604 Notes
0.9 0 0.47 0.9 Kilometers This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION
Slavin Architects 3 104 13. AGENDA ITEMS
13.1 DUAL FIRE CONTROL OFFICERS – SHIRE OF NARROGIN
PROPONENT: Shire of Narrogin OWNER: Shire of Wagin LOCATION/ADDRESS: Shire of Wagin AUTHOR OF REPORT: Executive Assistant SENIOR OFFICER: Chief Executive Officer DATE OF REPORT: 10th September 2018 PREVIOUS REPORT(S): Nil DISCLOSURE OF INTEREST: Nil FILE REFERENCE: ES.VO.1 ATTACHMENTS: Letter Shire of Narrogin
BRIEF SUMMARY: Seeking to have Fire Control Officers (FCO’s) Mr Stuart Moyses and Mr Nathan Walker from the Shire of Narrogin appointed as dual FCO’s within the Shire of Wagin
BACKGROUND/COMMENT: The dual appointment is undertaken each year and the Shire of Wagin have nominated Mr Ross Goldsmith and Mr Chris Piesse as Dual FCO’s with Narrogin. See attached letter The Shire of Narrogin wish to have Mr Stuart Moyses and Mr Nathan Walker registered with in the Shire of Wagin
CONSULTATION/COMMUNICATION: Shire of Narrogin
STATUTORY/LEGAL IMPLICATIONS: Bush Fires Act 1953
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: Nil
STRATEGIC IMPLICATIONS: Nil
VOTING REQUIREMENTS: Simple Majority
105 OFFICERS RECOMMENDATION
Moved: Cr. Seconded: Cr.
That the Shire of Wagin appoint Mr Stuart Moyses & Mr Nathan Walker to the position of Dual Fire Control Officer’s for the 2018/19 Fire season.
Carried
106 107 13.2 PIESSEVILLE HALL COMMITTEE
PROPONENT: Acting Chief Executive Officer OWNER: Shire of Wagin LOCATION/ADDRESS: Piesseville Hall AUTHOR OF REPORT: Acting Chief Executive Officer SENIOR OFFICER: Chief Executive Officer DATE OF REPORT: 11th September 2018 PREVIOUS REPORT(S): Nil DISCLOSURE OF INTEREST: Nil FILE REFERENCE: CP.MT.14 ATTACHMENTS: Nil
BRIEF SUMMARY: To appoint members to the newly formed Committee of Council - Piesseville Hall Committee.
BACKGROUND/COMMENT With the recent demise of the old Piesseville Hall Committee, Council at the July Ordinary Meeting of Council, resolved to accept the management of the Piesseville Hall and call for members of the public to form the new Shire of Wagin – Piesseville Hall Committee.
The advertising period ran from mid-August to the 7th September, in that period the following four (4) nominations were received:
Bernie Evans Kerry Walker Ross Goldsmith Carol Goldsmith
The Author is recommending all of the above four nominees be appointed to the new committee. With this being a new Council committee we will also need to appoint at least one Councillor to the Committee.
CONSULTATION/COMMUNICATION Council
STATUTORY/LEGAL IMPLICATIONS: Local Government Act 1995 - Section 5.9(2) (C) and Section 5.10
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: Nil
STRATEGIC IMPLICATIONS: Nil
108 VOTING REQUIREMENTS: Absolute
OFFICERS RECOMMENDATION
Moved: Cr. Seconded: Cr.
That Council approve the appointment of the following persons to the Piesseville Hall Committee: Bernie Evans, Kerry Walker, Ross Goldsmith, Carol Goldsmith and Cr ______.
Carried
109 13.3 FINAL ADOPTION – PROPOSED SHIRE OF WAGIN HERITAGE LIST
PROPONENT: Shire of Wagin OWNER: Shire of Wagin LOCATION/ADDRESS: Shire of Wagin Municipal District AUTHOR OF REPORT: Mr Joe Douglas – Consultant Town Planner (Exurban Rural & Regional Planning) SENIOR OFFICER: Chief Executive Officer DATE OF REPORT: 11 September 2018 PREVIOUS REPORT(S): Nil DISCLOSURE OF INTEREST: Nil FILE REFERENCE: GR.SL.29 ATTACHMENTS: Attachment 1 & 2
SUMMARY This report recommends that Council finally adopt the draft Shire of Wagin Heritage List without modification and advise the Heritage Council of Western Australia and all affected landowners and occupiers accordingly.
BACKGROUND & COMMENT In October 2017 Council authorised the Shire Administration to proceed with preparation of a new independent, standalone Heritage List to provide for the long term protection of those buildings, places and objects in the Shire’s municipal district identified in the Shire of Wagin Municipal Heritage Inventory as having the highest levels of cultural heritage significance.
The proposed draft Shire of Wagin Heritage List, prepared pursuant to Council’s previous resolution in this matter, comprises a total of eighteen (18) properties, all of which were assigned a Category 1 or 2 management classification in the Shire’s Municipal Heritage Inventory based on their historical significance, integrity and conservation value (see Attachment 1).
Should Council resolve to finally adopt the proposed Heritage List, the heritage controls afforded to Council under the Shire’s town planning framework will only apply to the eighteen (18) properties included in the list in the event of any future development and/or change of use and not all seventy two (72) properties listed in the Shire’s Heritage Inventory.
In accordance with the procedural requirements of Part 3 of the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 the proposed draft Heritage List was advertised for public comment in May and June 2018 for a period of 42 days. The advertising process included: i) Correspondence to all owners and occupiers of those places proposed to be included in the Heritage List inviting feedback and comment including a description of the place and the reasons for the proposed entry; ii) Publication of public notices in local newsletters and the Shire’s website inviting comment from the broader community; and iii) Display of the proposed Heritage List at the Shire Administration Centre and on the Shire’s website for public view and comment.
The correspondence referred to in point i) above included the following advice:
110 The potential implications of the proposed inclusion of your property in the Shire’s Heritage List are as follows: a) The need to seek and obtain Council’s development approval prior to any further development and/or change to the current approved use of your land; b) The possible need to enter into a Heritage Agreement with the Shire of Wagin if your property is listed in the State Register of Heritage Places and you are intending to develop and or/use it for an alternative purpose in the future; c) The possible need to undertake a heritage assessment in a form approved by the Heritage Council of Western Australia prior to any further development and/or change to the current approved use of your land; d) The possible granting of variations or exemptions to the development standards and requirements of the Shire’s Local Planning Scheme No.2 when Council considers any application to develop and or/use your land for an alternative purpose in the future; and e) The possible issuance of a Heritage Conservation Notice if Council forms the view your property is not being properly maintained. In these circumstances the Shire may serve written notice to you requiring the carrying out of specified repairs to your property and/or the buildings thereon within a specified time.
At the completion of public advertising a total of two (2) submissions had been received by the Shire, one (1) of which strongly supported Council’s initiative in this matter and the other objecting to the proposed inclusion of Lot 4 (No.33) Tudhoe Street, Wagin being the original Wagin Post Office and then Post Office Quarters.
Council must now consider the submissions received during public advertising and decide whether to modify or remove any place entry included in the proposed Heritage List before finally adopting it. Following Council’s final resolution in this matter the Shire must then advise the Heritage Council of Western Australia and each owner and occupier of the places included in the final adopted Heritage List.
A summary of the two (2) submissions received including comments and recommendations regarding any proposed amendments to the Heritage List arising from them is provided in Attachment 2.
Having regard for the outcomes from public advertising and Council’s statutory obligation to identify and provide for the long term protection of those properties assigned a Category 1 or 2 classification in the Shire’s Municipal Heritage Inventory for the benefit of future generations, it is recommended Council finally adopt the draft Shire of Wagin Heritage List without modification and advise the Heritage Council of Western Australia and all affected owners and occupiers accordingly.
STATUTORY ENVIRONMENT Planning and Development Act 2005 (as amended) Planning and Development (Local Planning Schemes) Regulations 2015 Heritage of Western Australia Act 1990 (as amended) Shire of Wagin Town Planning Scheme No.2
POLICY IMPLICATIONS Nil
COMMUNITY CONSULTATION Completed in accordance with the procedural requirements of Part 3 of the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015.
111 Notification of Council’s final decision regarding any amendments to and final adoption of the draft Shire of Wagin Heritage List will be provided to the Heritage Council of Western Australia and all affected owners and occupiers.
FINANCIAL IMPLICATIONS The total cost to prepare the Shire’s proposed new Heritage List, undertake the required public advertising, assess all submissions received and prepare a report to Council regarding final adoption is estimated to be in the order of $6,000.00 excluding GST. All costs associated with the project have and will be met through funding allocations made in Council’s budget for the 2017/2018 and 2018/2019 financial years.
STRATEGIC IMPLICATIONS Preparation and implementation of the proposed Shire of Wagin Heritage List is consistent with the aims and objectives of the draft Shire of Wagin Strategic Community Plan 2018 to 2028 and Corporate Business Plan 2018 to 2022 as it applies specifically to the following activities and strategies: 1.0 Economic Development - Increase tourism and promotion of town and heritage. 2.0 Buildings & Infrastructure - Development of CBD. 3.0 Community Services and Social Environment - Continued support for tourism and related infrastructure development. 5.0 Council Leadership - Support for business growth and related infrastructure through consultation, grants and incentives.
VOTING REQUIREMENTS Simple majority required.
OFFICERS RECOMMENDATION
Moved: Cr Seconded: Cr.
That Council finally adopt the draft Shire of Wagin Heritage List without modification having regard for the outcomes from the recent community consultation process and advise the Heritage Council of Western Australia and all affected landowners and occupiers accordingly.
Carried
112
PROPOSED HERITAGE LIST
113 No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
01 Arthur Road 511 55 Minding ABC South West The building was constructed in 1936, is rectangular The building is a fine representative example of Category 2 - Place is Transmitter Regional in plan and set well back from the street alignment the Inter-War Stripped Classical style. The place considered to have a Broadcasting in a cleared setting on the north side of the Arthur has landmark value, its heavy masonry shell is a high level of Station / Road on approach to Wagin. The building is a single visual contrast to the surrounding landscape significance valued Minding Radio storey and built in the Inter-War Stripped Classical including homesteads and shearing sheds. by the local Station style. community. The place has historic value as tangible evidence of Maximum Entrance to the property is through a gate framed by the importance of Wagin as the major encouragement tall heavy masonry piers. The piers are rendered in administrative and service centre for the district. should be provided a style to match the building and contain an inset The place also has historic value of a reminder of to the owner to with wrought iron grills and a circular plaque bearing the importance of the radio as a communication conserve the the name “W6A 935”. tool and provider of entertainment prior to the significance of the introduction of the more sophisticated place. The walls of the building are rendered masonry built communication technology. on a brick plinth. The building is functional, in its precise shape and regular fenestration, and The place may have scientific value and should be symmetrical about a central open portico. The assessed in more detail when considering a portico implies a classical portico with its two central development application. columns with fluted shafts that support an unclassical version of an entablature.
06 Tudhoe 46 28 Wagin Westpac Bank of NSW The single storey commercial building on the south The building has aesthetic value as a fine example Category 2 - Place is Street side of Tudhoe Street was constructed in 1912 to the of the Federation Academic Classical style, a style considered to have a street alignment in the Federation Academic common for civic buildings in Australian towns and high level of Classical style. The building forms a vista at the cities. The building makes an important significance valued southern end of Leake Street. contribution to the streetscape of Tudor Street in by the local its grand and classical form and the building forms community. The building expresses authority and wealth by its a vista at the southern end of Leake Street. Maximum formal and symmetrical composition and encouragement robustness. The façade comprises a central raised The building has landmark value as its heavy should be provided and recessed concrete porch framed by end piers. masonry shell in its classical form is a visual to the owner to The exterior walls of the building are painted contract to the surrounding buildings. conserve the brickwork laid in stretcher bond. End walls are significance of the smoothly rendered richly modelled classical piers The place has historic value for its demonstration place. with chamfered edges to emphasise the joints. The of a way of life in which the bank manager and piers extend beyond the roof of the building. The family were accommodated in the building. walls are capped with a rendered parapet with a cornice and entablature under. A row of dentils adorn the underside of the cornice. The entablature bears the name of the building “Westpac”.
The parapet conceals the roof behind which features tall corbelled brick chimneys. The entablature is supported by four conventional ionic capitals, two framing the entrance, and two juxtaposed to the end piers. The tablature has been painted as it conceals the original name of the bank “Bank of New South Wales”. A simple balustrade of iron posts and rails protect the porch. An iron palisade gate that featured at the entrance has been removed. May 2018 Proposed Shire of Wagin Heritage114 List Page 1
No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
The façade is symmetrical about a central doorway with double doors of timber and glazed panels. Double-hung sash windows with large clear panes are either side of the central door.
08 Ballagin 27 76 Wagin Ticket Office, The building is a free standing structure constructed The place is typical of post World War II austerity. Category 2 - Place is Street Drive-in circa 1963 at the entrance to the Wagin Drive-In. The place has rarity value as it is an uncommon considered to have a The structure is in a bituminised setting with structure. The place has historical value for its high level of concrete paving at the east wall. association with drive-in theatres, a recreational significance valued activity popular during the 1950’s and 1960’s by the local The building is constructed of locally produced bricks which has now lost favour. community. and is austere in design. The small rectangular Maximum building with load bearing brick walls comprises, on The place has social value for the local community encouragement one wall, a pay window for the full width of the wall as it was a focal social activity for a large portion of should be provided and two small return windows. the community during the time before the to the owner to television and video came into prominence. conserve the The building is capped with a thin skillion roof which significance of the overhangs the walls. The roof extends on the pay place. window side to provide some protection. Beneath it hangs an illuminated sign which states “Lights out Please”. Supported above the roof is a large neon sign which bears the name of the establishment “Wagin Drive-In”. The neon sign is damaged.
10 Tudhoe 50 232 Wagin Butterick’s The building was constructed in 1912 to the street The place is aesthetically linked with Butterick’s Category 2 - Place is Street Buildings 1912 alignment of Tudhoe Street. The exterior of the Building on Tudor Street and F&C Piesse’s Store on considered to have a building features a rendered decorative parapet Tudhoe Street with its rendered picturesque high level of featuring a segmental parapet appearing to be skyline. significance valued supported by brackets and embellished with scrolls by the local and floral motifs. The place makes a valued contribution to the community. visual character of this important streetscape in its Maximum A verandah covered with a suspended bullnosed continuous verandah cover and parapet. The site encouragement roof extends across the façade over the pavement. is representative of retailing at the turn of the should be provided A new metal fascia has been fixed to the edge of the century and is significant for its form and to the owner to awning. The building comprises two shops, their continuity of use. conserve the shopfronts have been extensively altered. significance of the place. The interior of the shops feature pressed metal ceilings. In Wagin Pharmacy, a suspended ceiling and fluorescent light have been installed below the original ceiling.
11 Tudor Street 85 1 Wagin Butterick’s The two storey building was constructed in 1905 to The place has aesthetic value as a fine example of Category 1 - The Building the building line of Tudor Street for commercial use the Federation Angle-Dutch style. The place is a place deserves the in the Federation Anglo-Dutch style. The two storey landmark in Wagin and greatly contributes to the highest level of building is a feature of Tudor Street with its richly streetscape of Tudor Street. protection modelled roofline. There are relatively few appropriate. examples of this style in Australia. The place makes a valued contribution to the Recommended for visual character of this important streetscape in its consideration for May 2018 Proposed Shire of Wagin Heritage115 List Page 2
No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
The walls are in stonework with tuck -pointed brick continuous verandah cover and parapet. The site entry in the State’s quoins and horizontal banks on the upper level of the is representative of retailing at the turn of the Register of Heritage façade. The ground floor level has rendered walls century and is significant for its form and Places. Maximum and five shopfronts. continuity of use. encouragement should be provided The façade is intricately moulded and is symmetrical The place has rarity value as Federation Anglo- to the owner to about a central arched entrance. The main feature Dutch style is in danger of being lost in Western conserve the of the exterior of the building is the highly elaborate Australia. significance of the and picturesque rendered parapet that conceals the place. roof behind. The parapet features dutch gables, triangular pediments with scrolls and an Italianate balustrade.
The façade was originally protected by a verandah and a balcony supported by paired timber posts with capitals and decorative friezes and decorative balustrading. The verandah and balcony are no longer extant. A metal clad awning is suspended at the balcony level, protecting the façade. The date the awning was installed is unknown but photographic evidence shows the awning existing in 1973.
Since 1973, the iron palisade that decorated the roof summit has been removed. The upper level evenly has spaced French doors that originally opened on to the balcony. The doors are now protected by cast iron balconettes.
The central arched entrance has a tessellated tiled floor. The hallway has pressed metal ceilings as do the shops. The shopfronts have been altered but retain their layout with recessed entrances.
15 Tudor 81 Lot Wagin Court House The building is set back from the building line of The place has aesthetic value for its design which Category 2 - Place is 1909 Tudor Street. The forecourt given this well evolved from adaptation to local climate with the considered to have a being proportioned building a formal setting. wide eaves, the roof vents and vented baglets high level of Crown providing air circulation through the building. significance value by Reserve The façade is symmetrical about a central arched the local 46814 opening with a recessed and elevated concrete The place, for its building form and its well- community. porch. The porch has timber panelled doors and proportioned façade, makes a positive Maximum glazed side lights. The brickwork over the doorway contribution to the streetscape and townscape of encouragement is laid in stretcher bond, indicating the doorway has, Wagin. should be provided at some stage, been altered. to the owner to The place has historic and social value as a conserve the The walls are tuck pointed red brickwork laid in demonstration of the development that occurred significance of the English bond and modelled to the end piers. The in Wagin around the turn of the century as it place. walls are built on a stone-faced plinth. The voussoirs became the service centre of the district. of the arch are rendered and bears the name of the building. The arch is supported at its springing points
May 2018 Proposed Shire of Wagin Heritage116 List Page 3
No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
by brick modelled piers. The rendered archway has a pronounced keystone and is decorated by a hood mould.
Either side of this central porch are three regularly spaced double-hung sash windows with unusual circular fanlights, now covered. The windows are heavily recessed with rendered sills.
The roof features vented baglets, metal vents, decorative terracotta ridge motifs, tall brick chimneys with rendered tops and wide, timber battened eaves. The rear of the building has a concrete verandah covered by a lean to roof. The rear of the building is surrounded by concrete slabs. The interior comprised a jury room, prisoner’s room and a map and survey room.
16 Tudhoe 60 4 Wagin F & C Piesse’s The single storey building is built to the building line The place has aesthetic value as a fine example of Category 1 - The Street (cnr Store of Tudhoe Street for commercial use in the the Federation Free Classical style. The place place deserves the Bank Place) Federation Free Classical style. The building is a contributes to the streetscape of Tudor Street and highest level of feature of Tudhoe Street with its decorative forms a vista at the end of Traverse Street. protection modelling on the skyline. The building forms a vista appropriate. at the end of Traverse Street. The place is aesthetically linked with Butterick’s Recommended for Building on Tudor Street and Buttericks’ Buildings consideration for The walls of the façade are tuck pointed rock faced 1912 on Tudhoe Street with its rendered entry in the State’s stonework with tuck pointed brick quoins on a picturesque skyline. Register of Heritage rendered plinth. The walls are now overpainted. Places. Maximum The place makes a valued contribution to the encouragement The façade is richly mounded and is asymmetrical. visual character of this important streetscape in its should be provided The main feature of the exterior of the building is the continuous verandah cover and parapet. The site to the owner to highly elaborate and picturesque rendered parapet is representative of retailing at the turn of the conserve the that conceals the roof behind. The parapet features century and is significant for its form and significance of the open crown pediments, fluted pilasters, scrolls and continuity of use. place. an Italianate balustrade.
The building comprises two timber framed shopfronts with tessellated tiled entries (remaining to the eastern store), and skylights. A suspended metal awning has been installed across the façade. The date the awning was erected is unknown.
A timber partition subdivides the western premises which accommodates professional suites. The store on the eastern end of the building accommodates “Ragin Sports and Surf”. Overall, the place appears in good condition although the paint on the façade is peeling.
May 2018 Proposed Shire of Wagin Heritage117 List Page 4
No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
17 Tudhoe 41 800 Wagin Federal Hotel Federal Hotel is a two storey building in Federation Federal Hotel is a fine example of the Federation Categ ory 1 - The Street (cnr Filigree style constructed in 1895/96. The building is Filigree style common in the Australian pub place deserves the Tudor & located at the building line on the north side of tradition as a two storey hotel with verandahs highest level of Traverse Tudhoe Street at the intersection of Tudhoe and located on a prominent street corner. protection Streets) Tudor Streets. The building extends the width of the appropriate. street block from Tudor to Traverse Street. The The building is an important element of the Recommended for Hotel addresses Tudhoe Street with secondary streetscape of Tudhoe and Tudor Streets, consideration for entrances off Tudor and Traverse Streets. The enhanced by the verandah and balcony which entry in the State’s building forms a vista at the northern end of Tudor extend over the pavement. Register of Heritage Street. Places. Maximum The building is a landmark in Wagin and forms a encouragement The building is truncated at each street corner. The vista at the northern end of Tudor Street. The should be provided walls are in tuck pointed coursed stonework with place is aesthetically linked with the Palace Hotel to the owner to tuck pointed brick quoins and constructed on a on the opposite corner on the east side of the conserve the rendered base. The rear wall is laid in stretcher bond railway line, and Moran’s Wagin Hotel facing the significance of the and the walls under the sill mouldings on the street railway line on the west side, with its parapet and place. elevations are now painted. verandahs that extend over the pavement.
The exterior of the building features a rendered parapet that extends the length of the three street elevations. The parapet is adorned with a series of pediments with slender projections with pinnacles. The central pediment facing Tudhoe Street bears the name of building. Before the façade of the original building was rebuilt, the parapet of the addition was at a higher level than the one on the original building.
A paved verandah and a timber balcony that extends over the footpath wraps three sides of the building. The balcony is covered with a bullnosed shaped roof covered in CGI. The balcony and balcony roof are supported on paired, stop chamfered timber posts with decorative timber brackets. The posts are regularly spaced which divide the facades into bars. Originally, the posts featured capitals. A timber frieze with vertical timber members adorns the underside of the balcony. The balustrading on the balcony is highly decorative. The verandah soffit is lined with ripple iron and the balcony soffit is lined with CGI.
The openings on the exterior walls are flat arched windows with double hung sashes with singe panes. French doors with clear glass fanlights open on to the balcony. The Traverse Street elevation features a recessed arched entry featuring a leaded and stained glass fanlight.
The Tudhoe Street elevation has three shopfronts on the ground floor level. The shopfronts are timber May 2018 Proposed Shire of Wagin Heritage118 List Page 5
No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
framed with a recessed entry. The ceilings are pressed metal. Only the corner shop is in use.
21 Tudor & 79 Tudor 63 & Wagin Fmr Town Hall Town Hall The Town Hall, comprising the former lesser hall (old The place is a fine representative example of the Category 2 - Place i s Tavistock Street & 239 Agricultural Hall) and the former town hall, are on Inter War Free Classical style. With its modelled considered to have a Streets 2 the corner of Tudor and Tavistock Streets. The brick façade treatment with classical elements and high level of Tavistock former lesser hall once accommodated the rendered work, the building has prominence in the significance value by Street municipal chambers. The principal façade of both Tudor and Tavistock streetscapes. The place is a the local halls is on Tudor Street. demonstration of the continued development that community. occurred in Wagin as it became the service centre Maximum From the exterior, little evidence remains of the old of the district. encouragement Agricultural Hall. The original hall was constructed in should be provided 1896 of stone walls with a steeply pitched gable roof. to the owner to The gable wall was decoratively treated with a conserve the cement coping, rendered finial and windows with significance of the rendered surround and reveals. The place, place. comprising the former lesser and town halls, is now treated to appear as a single entity and is in the Inter War Free Classical style.
In 1905, tenders were called for additions and alterations to the hall by architect, George Johnston of Albany. In 1928, a new town hall was added to the lesser hall.
The walls are brickwork laid in stretcher bond on a rendered plinth with brick quoining. The walls extend to form a parapet that wraps the street elevations. A parapet, with a perforated geometric pattern to some sections, runs the length of the building. The façade is richly modelled with the Tudor Street façade divided into two bays. The former lesser hall stands forward of the town hall. The town hall has a breakfront emphasising the entrance.
Features of the building include the patterned brickwork quoining that projects forward of the building face and the embellished walls with a few exaggerated classical elements. The main feature of the building is the formal entrances, two on the east wall and two on the south. The entrances are distinguished by the use of rendering. The entrance to the town hall is through a porch which features a classical entablature that bears the name of the building “Wagin Town Hall” and the date of construction. Dentils run the length of the underside of the cornice. The entablature is supported by two doric columns either side of the entrance. The interior of the porch is tiled with rendered walls.
May 2018 Proposed Shire of Wagin Heritage119 List Page 6
No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
23 Tudor Street N/A 1845 Wagin Fountain The fountain was presented to the Municipality of The fountain has aesthetic value as a fine piece of Category 2 - Place is (cnr Tudhoe being Wagin by Alexander Galt in January 1929 and is artistic excellence and is a landmark in the town of considered to have a Street) Crown located on Tudor Street in the forecourt of the Wagin. The fountain has rarity value as it is a high level of Reserve children’s playground and park at the corner of unique structure and has social value for the local significance value by 44025 Tudor and Tudhoe Streets. The fountain is mounted community as a reminder of the civic pride felt by the local on a raised, three tiered, stepped faceted concrete one individual who had contributed to the community. base surrounded by brick paving. The fountain is development of Wagin. Maximum screened from the park by a low timber picket fence encouragement and is built of cast iron which is painted and is should be provided approximately 2 metres tall. to the owner to conserve the The fountain is four sided and designed as a drinking significance of the fountain comprising four basins each supported by a place. leg in the shape of a lion head and feet. The basins are round and embossed with decorative lips. They surround an Eiffel Tower shaped centre piece that rises to support an urn.
A new chrome tap has been fitted to the south basin and is the only tap in working order. The fountain features decorative scrolls and floral motifs.
27 Tudor Street N/A Tudor Wagin Hitching Post The hitching post stands on the footpath close to the This is the only remaining hitching post of the Category 2 - Place is Street curb outside the National Bank in Tudor Street. many once found on Wagin’s streets. Next to the considered to have a Road posts, there were usually drinking troughs for the high level of Reserve The moulded iron structure is about one metre tall horses. This post has been in place since 1902 and significance value by (outside with a conical top with two iron rings, one either survived the removal of others in the 1950’s due the local the side. Rosettes decorate the shaft under the rings. to community pressure to have one post left as a community. National reminder of the past. Maximum Bank at The post is now overpainted which is peeling in encouragement No.83 parts. Overall, the post is in good condition. The hitching post has rarity value as the last should be provided Tudor surviving structure of its type in Wagin. The to the owner to Street) hitching post contributes to the community’s conserve the sense of place, providing a tangible link to a way of significance of the transportation that is no longer practised. place.
32 Tudor & 73 & 77 1 & 40 Wagin Moran’s Wagin Tunney’s Hotel Moran’s Wagin Hotel is a two storey building in Moran’s Wagin Hotel is a fine example of the Category 1 - The Tavistock Hotel Federation Filigree style built circa 1900. The hotel Federation Filigree style common in the Australian place deserves the Streets is at the building line on the corner of Tudor and pub tradition as a two storey hotel with verandahs highest level of Tavistock streets. The hotel addresses both streets located on a prominent street corner. The building protection with a recessed entrance off both streets and a main is an important element in the streetscape of appropriate. entrance at the building’s truncation. Tudor and Tavistock Streets, enhanced by the Recommended for verandah and balcony which extend over the consideration for The walls are in pointed coursed stonework on a pavement. entry in the State’s rendered base with rendered quoins and rendered, Register of Heritage decorative sill mouldings and reveals. The exterior The place is aesthetically linked with the Federal Places. Maximum of the building features a rendered and decorative Hotel facing the railway line on the west side and encouragement
May 2018 Proposed Shire of Wagin Heritage120 List Page 7
No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
parapet with classical motifs that extends the length Palace Hotel on the opposite corner to the Federal should be provided of the Tudor Street façade and the building’s Hotel on the east side of the railway line with its to the owner to truncation. The parapet has a semi-circular arched parapet and verandahs that extend over the conserve the pediment the centre of the building’s truncation pavement. significance of the which highlights the entrance. The pediment and The place has historic value as the first hotel site in place. the parapet both bear the name of the building. Wagin. The place is a demonstration of the development that occurred in Wagin around the A concrete verandah and at timber balcony extend turn of the century as it became the service centre over the footpath and wrap the street facades. The of the district. balcony is covered with a bullnosed shaped roof covered in CGI. The balcony and balcony roof are The place has historic value for its association with supported on fine, stop chamfered timber posts with James Moran who is believed to have held a capitals and decorative timber brackets. The posts licence for a single hotel for the longest period in are regularly spaced and divide the facades into Australia. bays. The simple balustrade on the balcony comprises vertical timber members. The verandah soffit is lined with ripple iron. The verandah was originally covered with a bullnosed roof covered with CGI painted in alternate coloured stripes. The verandah roof featured decorative curved friezes which are no longer extant. The originally balcony only protected the recesses on the Tudor and Tavistock Street walls which are extant. The new balcony sits forward of the building line and directly above the verandah.
The openings on the exterior walls are curved arched heads with curved double-hung window sashes with single panes. The entrance off the street elevations feature coloured and patterned glass. The entrance at the truncation features etched glass.
33 Tudor Street 83 50 Wagin National National Bank The building is a two storey commercial building The building has aesthetic value as a fine example Category 1 - The Australia Bank constructed in 1912 in the Federation Academic of the Federation Academic Classical style, a style place deserves the Classical style which was sited to the building line off common for civic buildings in Australian towns and highest level of Tudor Street. cities. protection appropriate. The building expresses authority and wealth by its The building makes an important contribution to Recommended for formal and symmetrical composition and the streetscape of Tudor Street in its grand and consideration for robustness. The exterior walls of the façade are massive form and the building has landmark value entry in the State’s painted tuck pointed brickwork lade in English bond as its heavy masonry shell is a visual contrast to the Register of Heritage with painted and rendered pilasters, window sills surrounding structures. Places. Maximum and plinth. The exterior walls of the side elevation encouragement are fair faced laid in stretcher bond. should be provided to the owner to The façade is articulated into rectangular bays with conserve the vertical proportions. The façade is richly moulded significance of the with pilasters that appear to support entablatures. A place. rendered parapet with an Italianate balustrade
May 2018 Proposed Shire of Wagin Heritage121 List Page 8
No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
extends the length of the façade and conceals the roof behind.
The face is symmetrical about a central doorway which is crowned on the upper level with a moulded, triangular pediment decorated with flower motifs. Windows are double hung sashes with large single panes. The upper floor receives more decoration, the pilasters have ionic capitals and the upper window panes are divided into smaller panes by slim glazing bars. The openings are decorated with hood mounds, curved to the ground floor level and stepped to the upper floor level.
The public entrance is in the centre of the façade, the door has been replaced and the floor has been paved. The south west corner of the building features a verandah and balcony. The balcony is supported by stop chamfered timber posts with capitals and is decorated with a timber frieze to the underside. The balcony has been enclosed with fibro cement sheeting and louvered windows. Windows on the side elevations are double hung sashes with rendered sills.
35 Tudhoe 39 3 Wagin Post Office The building is a single storey structure in the The place is a fine example of Federation Arts & Category 1 - The Street (cnr Federation Arts & Craft style constructed in 1912. Craft style domestic in scale. Although of a place deserves the Traverse The style was common for post office buildings standard post office design, the building makes an highest level of Street) throughout Western Australia built around the turn important contribution to the streetscape of protection of the century, particularly those designed by Hilson Tudhoe and Traverse Streets for its richly modelled appropriate. Beasley, Government Architect (1906-1917). façade and use of lightly coloured joinery which Recommended for contrasts with the brickwork creating visual consideration for The building is built to the building line of Tudhoe interest. The place has historic value for its entry in the State’s and Traverse Streets in a domestic scale. The association with Government Architect, Hillson Register of Heritage building addresses both streets with its principal Beasley. Places. Maximum façade to Tudhoe Street. encouragement should be provided The exterior walls are in brickwork laid in English to the owner to bond with dark headers and modelled. The exterior conserve the wall of the Traverse Street wall has stonework to significance of the window sill height. place.
The building is simple in design and domestic in scale with richly modelled street elevations. The building is of traditional masonry and timber construction built on a stone plinth. The tile covered roof forms a dominant element, with its medium pitch, vented baglet, bracketed eaves and a louvered lantern with a domed roof capped with a weather vane.
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No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
36 Tudhoe 33 4 Wagin Post Office Post Office The post office quarters were originally built in 1893 The place is representative of the government’s Category 2 - Place is Street (cnr Quarters as the post office prior to the new adjacent post purpose designed and built post offices in Western considered to have a Leake Way) office being built in 1912. Australia and an expression of government high level of architect, George Temple-Poole’s civic functions in significance value by The single storey building, built in a domestic style, is a modest sized and domestic building. the local representative of the government’s purpose The place is enhanced by its simple, domestic community. designed and built post offices in Western Australia. design, suitable for a rural town. The former post Maximum office, now residence and the new adjacent post encouragement The building has random rubble stone walls with office are important as a group as they are a should be provided brick quoins. The roof is a prominent feature of the demonstration of the expansion of this rural town. to the owner to exterior of the building with wide eaves supported conserve the by turned timber struts. The roof features tall brick The place as it was originally designed as a post significance of the chimneys with terra-cotta potted tops. The roof is a office and attached residence, is a demonstration place. combination of hips and gables to the west wall. A of a way of life of the postmaster in society at the porch on the west wall is probably an addition. time.
The building features casement windows divided into smaller wish slim glazing bars and a distinctive bay window with three light casement sashes also divided into smaller panes.
A new boundary fence is concrete blocks, partially conceals the building from Tudhoe Street and diminishes its streetscape value.
43 Tudhoe 5 77 Wagin St George’s St George’s Anglican Church was constructed in St George’s Anglican Church is a fine example of Category 1 - The Street (cnr being Anglican Church 1900/01. The church building is cruciform in plan, the Federation Gothic style enhance by its place deserves the Lukin Street) Crown conventionally orientated east-west and built in the landmark tower and pleasing proportions. highest level of Reserve Federation Gothic style. protection 5711 The place has historic value as a demonstration of appropriate. The building is set in a lawned setting with the development that occurred in Wagin around Recommended for established gardens and paths leading from the the turn-of-the-century as it became the service consideration for street to the entrance to the nave and transepts. centre of the district. entry in the State’s The entrance to the church grounds is through a gate Register of Heritage made of mild steel supported by brick pillars. Places. Maximum encouragement The top of the gates bear the name of the church in should be provided curved mild steel supported on two brick piers. to the owner to Smaller brick piers topped with lanterns are either conserve the side. significance of the place. The walls of the building are in pointed and coursed stonework with brick corner and wall buttresses. The building is covered with high pitched gable roof with cement rendered copings. An iron cross decorates the roof at the apex of each gable. The roof lacks ornamentation other than the corbelled walls at the base of the gables.
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No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
The main feature of the church is the landmark tower on the south wall. The tower is in proportion to the building and creates a pleasing composition. The tower features a battlemented parapet and lancet shaped slit windows with metal louvers. The tower is supported by tall buttresses. The tower forms the entrance to the nave. There are separate entrances to the transepts. The doorway of the tower has a pointed and arched head, the fanlight is now covered. The openings in the tower are internally protected by wire mesh.
Three brick buttresses with rendered steps support the walls of the nave. Between each buttress is a recessed lancet with leaded and stained glass. Two lancets feature on the transept walls and the front wall features three lancets, the centre lancet taller than the other two. The altar wall is similarly treated. The front elevation has a slit window at the top of the wall (now covered) with a cross either side marked in the stonework. The lancet windows are defined by rendered sills.
64 Tillellan Road 401 3996 Wagin Tillellan Tillellan is a substantial homestead built in an Tillellan is a simple and dignified representative Category 2 - Place is (cnr Arthur elevation location in a bush setting in the 1890’s. example of Australian Colonial Vernacular considered to have a Road) architecture. The place, for its building form and high level of The walls are coursed, pointed, random rubble characteristics of its class, makes a positive significance value by stonework with brick quoins. The medium pitched contribution to the townscape of Wagin. the local hipped roof features two tall chimneys. The community. homestead has an encircling timber verandah built The place has historic value for its close association Maximum on a stone plinth. The verandah is covered by a lean with the Piesse family, a prominent family who encouragement to roof, separate to the main roof. The verandah were influential in the early development of Wagin should be provided roof is supported by stop chamfered timber posts and surrounding districts. to the owner to with capitals and delicately detailed and decorative conserve the iron brackets. The posts are regularly spaced and significance of the infilled with a balustrade of diagonal lattice. Much place. of the lattice is extant.
The façade is symmetrical about a central entrance. The entrance to Tillellan is by a stone staircase with a curved low stone balustrade. The verandah roof is broken by a gable covered porch that is lined and infilled with lattice. The gable finial is missing. Windows are double hung sashes.
Tillellan has a timber post and mesh boundary fence with an entrance gate. The gate is framed by two established palm trees, one either side. A timber picket fence was the original boundary fence which
May 2018 Proposed Shire of Wagin Heritage124 List Page 11
No# Street Name Street Lot Suburb Name of Place Other Name(s) Description Statement of Significance Management No# No# Category
contained a landscaped garden with lawn and garden beds. The garden is no longer existent.
65 Tillellan Road 331 804 Wagin Cintramia Cintramia is a substantial homestead built in an Cintramia is a representative example of Category 2 - Place is (cnr Arthur elevation location in a bush setting in 1908. Australian Colonial Vernacular architecture. considered to have a Road) high level of The walls are coursed, pointed, random rubble The place has historic value for its close association significance value by stonework with tuck-pointed brick quoins. The with the Piesse family, a prominent family who the local medium pitched hipped and gabled roof features were influential in the early development of Wagin community. tall, corbelled brick chimneys with terra-cotta potted and surrounding districts. Maximum tops (some pots are missing). encouragement The place is closely associated with architect Henry should be provided The façade has an asymmetrical front with a J Prockter. to the owner to protruding bay covered by a gable roof with timber conserve the battened eaves. A separate roof covering an significance of the encircling verandah has been added. This verandah place. floor is now covered with concrete and is built on a stone plinth. The verandah roof is supported by turned timber posts with a timber frieze. The verandah supports and frieze are additions.
The entrance is approached via stone steps with a low stone balustrade. Windows are double hung sashes. The entrance door features panels of leaded and stained glass and leaded and stained glass sidelights and fanlights.
The gable wall has been covered with sheet metal with a row of dentils under. The verandah along the north wall has been removed and brick additions have been built the length of the wall. A gable features on the north wall, similar to the façade. Brick additions also extend the rear of the house. The brick additions are in stretcher bond work with boxed eaves.
The homestead is characteristic of architect Henry J Prockter’s residential designs with a bay and asymmetrical elevations.
May 2018 Proposed Shire of Wagin Heritage125 List Page 12
DRAFT SHIRE OF WAGIN HERITAGE LIST ATTACHMENT 2 – SCHEDULE OF SUBMISSIONS
NO. NAME/ADDRESS DESCRIPTION SUMMARY OF SUBMISSION REPORTING OFFICER COMMENT & RECOMMENDATION OF AFFECTED PROPERTY
1. Ms Stephanie Lot 28 (No.46) • We support the need for long term • That the Wagin Community Resource Centre Committee’s support for the Dimmock Tudhoe Street, protection and conservation of this draft Shire of Wagin Heritage List be duly noted as it applies specifically to the Chairperson, Wagin Wagin building as being of cultural heritage premises they occupy at Lot 28 (No.46) Tudhoe Street, Wagin and that no Community Resource significance to Wagin and commend modification/s be made to the relevant place entry in the Heritage List. Centre Committee you on the planning and future implementation of this as council policy. • We recognise that the retention of heritage buildings has environmental benefits. • We see the growing future importance of attracting more tourism to Wagin as being in part linked to preserving and restoring all our existing historically significant buildings, and we recognise that the Community Resource Centre building will play a part in that. • We agree with the statement that our building has historic value for its demonstration of a way of life in which the bank manager and his family were accommodated in the building. We know that heritage forms part of the Australian identity and plays an important role in Australia’s culture. Heritage places may contribute towards social stability and cohesion in the community and allow a sense of identity for the whole community. • We have read and noted the potential implications of the proposed inclusion of the Wagin CRC as a Category 2 entry in the Shire's Heritage List. The benefits stated above demonstrate sufficient reasons for us to be supportive of your proposal and we appreciate your expression of maximum encouragement to be provided by the Shire of Wagin. • The Wagin CRC Committee would like
126 Prepared by Exurban Rural & Regional Planning September 2018 Page 1 DRAFT SHIRE OF WAGIN HERITAGE LIST ATTACHMENT 2 – SCHEDULE OF SUBMISSIONS
NO. NAME/ADDRESS DESCRIPTION SUMMARY OF SUBMISSION REPORTING OFFICER COMMENT & RECOMMENDATION OF AFFECTED PROPERTY to stress that we reserve the right to make decisions about the management of our own property, but be assured we have every intention of working to preserve our building's historical integrity. The Wagin CRC Committee and CRC staff act as one in that we all recognise and support the need to conserve the Wagin CRC's heritage significance. 2. G & J Flint Lot 4 (No.33) • We strongly disagree and object to the • That no modification/s be made to the relevant place entry in the proposed Tudhoe Street, proposed inclusion of our property in Shire of Wagin Heritage List to reflect the content of this submission for the WAGIN the Shire’s Heritage List for the following reasons: following reasons: i) The reference to the previous use of the property for the purpose of ‘Post - The property is privately owned by Office Quarters’ was included to directly reflect the premise’s description in us and we’ve lived here for 26 years; the Shire’s Municipal Inventory of Heritage Places and to maintain - It is no longer the post office consistency between the two documents for administrative and historical quarters referred to in the draft purposes. It not considered necessary to amend the place entry to reflect Heritage List; its continued use for residential purposes given that such use is already recognised and may change in the future given the land’s current - We’ve spent a lot of time, effort and ‘Commercial’ zoning classification in the Shire of Wagin Local Planning money bringing it up to a livable Scheme No.2; condition; ii) Any ongoing repair and maintenance of the property and dwelling thereon - We want to be able to repair and does not require Council’s development approval, even if it were included maintain the property without our in the Heritage List. The landowners are free to maintain it as they see fit work being overseen by the Shire; without the need for any approvals; - We feel inclusion of our property in iii) The landowners would only need to seek and obtain Council’s the Heritage List will result in development approval if they were to modify the dwelling’s structure in any unnecessary restrictions being way (e.g. an alteration and/or addition to the building) or if they intended placed on us with room to negotiate; changing its current approved residential use; - Any future renovations and repairs iv) Having regard for the land’s current ‘Commercial’ zoning classification in will be undertaken with due regard to the Shire of Wagin Local Planning Scheme No.2 and the fact a single our appreciation of the building and dwelling is a discretionary use that requires Council’s development in keeping with the sensitivity of our approval, including any proposed alterations and/or additions to the property; structure, the landowners are already legally obliged to seek and obtain - We intend constructing a new shed Council’s development approval in these circumstances despite its at some point in the future for proposed inclusion in the Heritage List (i.e. inclusion in the Heritage List domestic storage purposes to does and will not change their current obligations under Local Planning ensure the property is maintained in Scheme No.2); a neat and orderly manner;
127 Prepared by Exurban Rural & Regional Planning September 2018 Page 2 DRAFT SHIRE OF WAGIN HERITAGE LIST ATTACHMENT 2 – SCHEDULE OF SUBMISSIONS
NO. NAME/ADDRESS DESCRIPTION SUMMARY OF SUBMISSION REPORTING OFFICER COMMENT & RECOMMENDATION OF AFFECTED PROPERTY
- We note with great concern the v) Should the landowners wish to erect a new domestic storage shed on the threat to have a notice served on us property at some point in the future they are also currently obliged to seek if we dare not maintain our property and obtain Council’s development approval prior to commencement of up to some nebulous standard construction. Again the inclusion of their property in the Heritage List does issued by some unknown person and will not change their current obligations under Local Planning Scheme from the Shire; and No.2; and - As we reside in the home and it vi) With regard to the possible issuance of a Heritage Conservation Notice for essentially our property, it is any property included in the Heritage List where Council forms the view it obviously in our own best interests to is not being properly maintained, it should be noted Council would only maintain and keep it in good order. issue a works notice in circumstances where the property is clearly not being maintained correctly, is falling into such a state of disrepair that its heritage value is being compromised and the landowner/s were not willing to discuss the issue or act on any advice provided by the Shire. Given the obvious pride Mr & Mrs Flint take in their property and the significant ongoing efforts they’ve made to maintain it to a high standard of presentation, it is highly unlikely they would ever be served with a works notice. The same may not however apply to any future possible landowner hence the need to provide some level of protection for its heritage character and significance.
128 Prepared by Exurban Rural & Regional Planning September 2018 Page 3 14. ANNOUNCEMENTS OF PRESIDENT AND COUNCILLORS
a) Elected Members
b) Officer’s
15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING
Nil
16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2)
Under the Local Government Act 1995, Part 5, and Section 5.23, states in part:
(2) If a meeting is being held by Council or by a committee referred to in subsection (1)(b), the Council or committee may close to members of the public the meeting, or part of the meeting, if the meeting or the part of the meeting deals with any of the following:
(a) a matter affecting an employee or employees;
(b) the personal affairs of any person;
(c) a contract entered in to, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting: (d) legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting; (e) a matter that if disclosed, would reveal: (i) a trade secret; (ii) information that has a commercial value to a person; or (iii) information about the business, professional, commercial or financial affairs of a person; Where the trade secret or information is held by, or is about, a person other than the local government.
(f) a matter that if disclosed, could be reasonably expected to: (i) impair the effectiveness of any lawful method or procedure for preventing, defecting, investigating or dealing with any contravention or possible contravention of the law; (ii) endanger the security of the local government’s property; or (iii) prejudice the maintenance or enforcement of any lawful measure for protecting public safety; (g) information which is the subject of a direction given under section 23(1a) of the Parliamentary Commissioner Act 1981; and (h) such other matters as may be prescribed.
129 COUNCIL DECISION
Moved: Cr. Seconded: Cr.
That Council close the meeting to the public at pursuant to sub section 5.23 (a) and (d) of the Local Government Act 1995.
Carried
16.1 WAGIN HUGGLE BEARS DAY CARE – LEASE AGREEMENT EXTENTION – TBZ LEYTE HOLDINGS PTY LTD
PROPONENT: TBZ Leyte Holdings Pty Ltd and JP & RE Leyte OWNER: Shire of Wagin LOCATION/ADDRESS: Lot 145 Upland Street AUTHOR OF REPORT: Acting Chief Executive Officer SENIOR OFFICER: Chief Executive Officer DATE OF REPORT: 11th September 2018 PREVIOUS REPORT(S): 9th December 2015 DISCLOSURE OF INTEREST: N/A FILE REFERENCE: A1993, LS.AG.1 ATTACHMENTS: Lease Agreement (Under separate cover) Letter from JP & RE Leyte
COUNCIL DECISION
Moved: Cr. Seconded: Cr.
That Council open the meeting to the public at pursuant to sub section 5.23 (a) and (d) of the Local Government Act 1995.
Carried
17. CLOSURE
130