Iwork in Icloud

The Wizard of Mac 

Illinois State Bar Association 2013 ISBA Solo and Small Firm Conference

Brett Burney Burney Consultants LLC

Alan Press Alan R. Press Attorney at Law, P.C.

October 5, 2013

Table of Contents

Using Styles in Pages and Microsoft Word ...... 2 iWork in iCloud ...... 4 Default Folder X – The Easy Way to Save Files ...... 6 TextExpander Actually Shows You How Much Time It Saves You ...... 7

www.burneyconsultants.com (216) 245-1414 [email protected] 1 Using Styles in Pages and Microsoft Word

One of the most underused features in both Pages and Microsoft Word are Styles. There are many uses for Styles but I offer two main reasons why it is important to learn how to use Styles every time you compose a document in Microsoft Word or Pages:

1) You can easily and quickly change the formatting of similar text and 2) You can automatically create a Table of Contents based on Styles

Styles are simply a way to apply consistent formatting (font, paragraph spacing, etc.) to text. For example, if you like to have your section headings in a document always be in Bold, 24pt Times New Roman, you can simply apply a Style to every section heading instead of manually changing the formatting.

And then later, if you decided that you need the section headings to be 16pt instead of 24pt, you don't have to manually change every heading. You can simply make the change to the Style and it will apply that formatting automatically to every section heading.

In Microsoft Word 2011 for Mac, the Styles can be accessed in the Styles section of the Home Ribbon. Styles can also be accessed in the Toolbox inspector window.

www.burneyconsultants.com (216) 245-1414 [email protected] 2 Apple’s Pages also utilizes Styles in much the same way as Microsoft Word. Styles are accessed via a nice expandable “Styles Drawer.”

www.burneyconsultants.com (216) 245-1414 [email protected] 3 iWork in iCloud

Apple offers an “office suite” similar to Microsoft Office called iWork. The last time Apple updated iWork was in 2009 until they announced in the summer of 2013 that the iWork suite will be available as part of Apple’s iCloud offering.

With Pages in iCloud, Apple has attempted to offer basically the same feature set that is currently found in the standalone Pages software. And while there are other cloud-based word processing tools on the market already, Pages in iCloud is poised to change the game a little more with the full feature set Apple is offering.

www.burneyconsultants.com (216) 245-1414 [email protected] 4 Even better, iWork for iCloud will work just fine with Microsoft Office documents (Word, Excel and PowerPoint files). There will be a short conversion process when you pull a Microsoft Office document into iWork in iCloud, but the conversion is usually flawless (you should always check your document, however).

When you’re done editing the document, you can export out of iWork in iCloud as either an iWork document (Pages, Numbers or Keynote), a Microsoft Office document (Word, Excel or PowerPoint) or simply as a PDF file.

www.burneyconsultants.com (216) 245-1414 [email protected] 5 Default Folder X – The Easy Way to Save Files

When you click “File > Save” there’s no reason you should spend time trying to find the correct folder to save the file into. Default Folder X takes over the File > Save dialog box and provides all kinds of options that save you time and frustration.

For example, if you already have a Finder window open to a folder location, you can immediately select that folder by clicking the “Finder Window Menu” button in Default Folder X. In the alternative, you can also save a list of most-used folders in the “Favorites Menu” of Default Folder X so you can quickly select the folder you need.

www.burneyconsultants.com (216) 245-1414 [email protected] 6 TextExpander Actually Shows You How Much Time It Saves You

TextExpander is one of the most helpful pieces of software that you can download for your Mac. TextExpander from Smile Software (www.smilesoftware.com) allows you to create short text snippets that will automatically expand out to longer words, sentences or phrases.

For example, if you find yourself typing your office address several times throughout the day, you could set up a TextExpander Snippet that would type out the entire address after you only typed the snippet “wwork” or something similar.

Even better, TextExpander helps you justify the purchase by showing your “Statistics” box telling you exactly how much time that the program has saved you in typing.