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California Employee Handbook

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California Employee Handbook CALIFORNIA EMPLOYEE HANDBOOK March 2019 THIS PAGE WAS INTENTIONALLY LEFT BLANK DecisionHR Employee Handbook Table of Contents Introduction ............................................................................................................................................................... 5 LET’S COMMUNICATE .............................................................................................................................................. 6 Employee Relations Philosophy .................................................................................................................. 6 If You Have a Problem ................................................................................................................................ 6 WHAT YOU CAN EXPECT FROM US ....................................................................................................................... 7 Introductory Period ...................................................................................................................................... 7 Equal Employment Opportunity and Reasonable Accommodations ............................................................ 7 Policy Against Unlawful Harassment, Discrimination and Retaliation ......................................................... 8 Examples of Prohibited Sexual Harassment Policy Against Retaliation ....................................................... 8 Examples of What Constitutes Prohibited Harassment ............................................................................... 8 Prohibition Against Retaliation ..................................................................................................................... 9 What Should You Do If You Feel You Are Being, Or Have Been Harassed, Discriminated Against or Retailed Against ................................................................................................................................................. 9 Employee Classification .................................................................................................................................. 10 Full-Time Employees ................................................................................................................................. 10 Part-Time Employees ................................................................................................................................. 10 Temporary Employees ............................................................................................................................... 10 Non-Exempt Employees ............................................................................................................................ 10 Exempt Employees .................................................................................................................................... 10 Meal Periods ..................................................................................................................................................... 10 Waiver of Meal Periods .............................................................................................................................. 11 On-Duty Meal Period .................................................................................................................................. 11 Rest Periods ..................................................................................................................................................... 11 Recovery Periods for Employees Working Outdoors................................................................................... 12 Seating .............................................................................................................................................................. 12 Lactation Break ................................................................................................................................................ 12 COMPANY BENEFITS ............................................................................................................................................. 13 Your Pay ........................................................................................................................................................... 13 Timekeeping Procedures ................................................................................................................................ 13 County and/or City Specified Paid Sick Leave .............................................................................................. 13 California Paid Sick Leave .............................................................................................................................. 14 Insurance & Retirement Benefits ................................................................................................................... 15 State Mandated Insurance Benefit Programs ................................................................................................ 15 State Disability Insurance ........................................................................................................................... 15 Family Temporary Disability Insurance ...................................................................................................... 15 Workers’ Compensation Insurance ................................................................................................................ 15 State Disability Insurance ............................................................................................................................... 16 Civic Duties ...................................................................................................................................................... 16 Jury Duty .................................................................................................................................................... 16 Witness Duty .............................................................................................................................................. 16 Voting Duty ................................................................................................................................................ 16 Leave for Emergency Rescue Personnel ....................................................................................................... 16 Leave for Victims of Felony Crimes ............................................................................................................... 17 Leave for Victims of Domestic Violence, Sexual Assault, or Stalking ........................................................ 17 Unpaid Family School Partnership Leave ..................................................................................................... 17 Leave for Organ and Bone Marrow Donors [Employers with 15+ Worksite Employees] .......................... 18 Pregnancy Disability Leave of Absence ........................................................................................................ 18 Medical Leave of Absence [Employers with less than 50 Worksite Employees] ....................................... 19 Discretionary Medical Leave of Absence ...................................................................................................... 19 After 90 Days ............................................................................................................................................. 19 California Employee Handbook - 3/2019 Page 1 Family Medical Leave Act (FMLA)/California Family Rights (CFRA) ........................................................... 20 Employee Eligibility .................................................................................................................................... 20 Conditions Triggering Leave ...................................................................................................................... 20 Definitions .................................................................................................................................................. 21 Identifying the 12-Month Period ................................................................................................................. 21 Using Leave ............................................................................................................................................... 21 Use of Accrued Paid Leave ........................................................................................................................ 21 Maintenance of Health Benefits ................................................................................................................. 22 Notice and Medical Certification ................................................................................................................. 22 Employer Responsibilities .......................................................................................................................... 22 Job Restoration .......................................................................................................................................... 23 Failure to Return After FMLA/CFRA Leave ................................................................................................ 23 Other Employment ..................................................................................................................................... 23 Fraud .........................................................................................................................................................
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