WEST YORKSHIRE SCHOOL GAMES KWIK & OUTDOOR INCLUSION CRICKET

TUESDAY 25TH JUNE 2019

Congratulations on your successful qualification to the West Yorkshire School Games Kwik Cricket / inclusion cricket finals.

This letter contains detailed information regarding the event to allow it to run as smoothly as possible. Please ensure you have fully read and understood all the information contained within this pack.

1 SCHEDULE OF EVENTS

Hunslet Nelson Cricket Club

Gipsy Lane Beeston Leeds West Yorkshire LS11 5TT

Parking is free and ample for all teams and spectators.

Kwik Cricket

Arrival and registration: 09:00

Competition: 09:30-15:00 (AM group stage will finish at 1pm but there will be space and opportunity for friendly matches if schools who have been knocked out wish to stay)

Outdoor Inclusion Cricket

Arrival and registration: 10:00

Competition: 10:30-14:30 (latest)

Each team will be given a pack of district coloured t-shirts during registration. We encourage all participants to wear their t-shirts for the event and medal presentations - all t-shirt sizes are approximate.

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2 SCHOOL RESPONSIBILITY

The named Team Manager is responsible for the welfare of their team members at all times during the event. Each individual team MUST have their own assigned team manager.

It is a requirement that Team Managers have the following information for each team member with them on the day;

Medical information

Emergency contact information including consent of attendance, and photo and video consent.

If there are any objections regarding the taking of photographs, please ensure we are aware of this as soon as possible to allow provision for this to be put in place. The Team manager is responsible for the behaviour of their children on the day; please ensure they are respectful of official’s decisions within the spirit of the games.

3 PARKING INFORMATION

There is ample, free parking available at the cricket club, use postcode LS11 5TT for arrival.

4 CHANGING AND TOILETS

Toilets and changing areas are located within the facility, including accessible changing.

N.B. Changing areas will not be secure. Personal possessions left in these areas are at participants own risk. Changing areas are also in use by other members of the public (we do not have restricted access), children should be accompanied at all times.

5 SPIRIT OF THE GAMES

It is a fantastic achievement for the young people to reach the Level 3 School Games and we want to encourage fair play throughout all aspects of the finals.

The event will be supported by young leaders and volunteers, without whose help and dedication, the Games wouldn’t be possible!

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Please respect all decisions of the officials.

By registering to attend, your school, staff and participants agree to abide by the values of the School Games.

6 WEATHER CONSIDERATIONS

As with any event taking place outside, we rely heavily on the weather conditions being safe and appropriate for play. The YCB and Yorkshire Sport Foundations event team will make a decision on whether the event will take place the day before the event - taking into account ground conditions and weather forecast. If you are unsure the event may take place, please call the event manager (Mobile number provided below) or check our twitter page @YorkshireSport. We will contact all registered team managers directly if we intend on cancelling an event.

7 REFRESHMENTS

Lunch will not be provided on the day for Team Managers or participants. We encourage all participants to bring a drink (in a container they can refill). Feel free to bring your own packed lunch if required. There is a café onsite to purchase food and hot drinks.

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8 CONTACTS

Event staff will be across the facility in Green polo shirts, please ask if you require any assistance.

The event manager should you require anything on or before the day is:

Emma Binnersley / 0330 20 20 280 / 07722 259 039

Further Information & all documents and information can be found on the Yorkshire Sport Foundation website: http://www.yorkshiresport.org/sginfo

We wish you and your team success in your competition and more importantly that it is an enjoyable experience for all.

9 COMPETITION INFO – KWIK CRICKET U11

Date: Thursday 25th June 2019

Format: Kwik Cricket

Age group(s): U11

Team & squad numbers: Min 8 - Max 10 per team

(2 teams per district)

Level 3 qualification: Qualify through local SGO round level 2 events

Sport organiser: YCB

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10. RULES KWIK CRICKET U11

Aim The enjoyment for, and fair play by, all players.

1. Pitch 1.1 Two sets of , 16 yards apart. 1.2 Boundaries – maximum of 35 metres apart but can be reduced to accommodate more matches.

2. Teams 2.1 Each team comprises of 8 players. Squads are limited to 10 players. 2.2 Quotas pertaining to mixed sex teams have been abolished. 2.3 In the event of injury to a player, a substitute will be allowed to field, but not bowl. Should such an injury prevent the player , a substitute will be allowed to bat only with the permission of the opposing member of staff.

3. The Start 3.1 The two teams toss a coin to decide which team has the choice of either batting or first.

4. The Game 4.1 Throughout the Tournament each game shall consist of one innings per team, each innings to be 8 overs long.

5. Batting & Scoring 5.1 The batting side shall be divided into pairs, each pair batting for 2 overs, with a new pair starting at the end of the second, fourth and sixth overs. 5.2 Each team starts batting with a score of 200 runs. 5.3 Each time a batter is out, 5 runs are deducted and the other batter of the pair faces the next ball. 5.4 A batter may be out bowled, caught, run out, stumped, hit . 5.5 There is no LBW law unless the batter deliberately blocks the ball with a leg or foot. 5.6 Runs will be scored in the normal way, as will byes. 5.7 2 runs will be awarded to the batting team for each wide ball and no-ball bowled, but no extra ball will be allocated, except in the final over of each innings when, in addition to the 2 runs, an extra ball will be bowled. See glossary overleaf for details. 5.8 At the end of the first 2 overs, the first pair of batters retires and is replaced by the second pair until all 4 pairs have batted for 2 overs each.

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5.9 The second team then bats for its 8 overs.

6. and Fielding 6.1 Each player on the fielding side must bowl 1 over. 6.2 Bowling will take place from one end only. 6.3 Bowling should be over arm where possible. 6.4 At local/ district competition overarm bowling should be encouraged with the first ball of each over overarm every time. If no amount of coaching and encouragement can achieve overarm bowling, even from a base start, then the rest of the over can be bowled underarm. 6.5 At County/ National Finals underarm bowling is unacceptable and the ‘double bounce’ rule should be applied i.e. if the ball bounces more than ONCE, or rolls along the ground before it reaches the popping . 6.6 Players on the fielding side DO NOT need to rotate fielding positions. 6.7 With the exception of the wicketkeeper no fielder may field within 10 yards of the wicket, measured from the middle stump except behind the wicket on the off-side. A fielder may move into the restricted area to field a ball provided he/she was outside the area when the stroke was made.

7. The Result 7.1 The team with the higher score wins. In the event of a tie the team taking more wickets will be the winner. If it is still equal, each player bowls 1 ball at the wickets (no batter), with the team scoring the higher number of strikes the winner.

Glossary 8. An Over

10.1 An over consists of 6 balls. 9. LBW 9.1 In the very simple terms, a batter can be given out if the umpire feels that a ball, which hits the batter’s leg, would have hit the stumps. This law will not be used unless a batter deliberately blocks or kicks the ball away with the leg or foot. 10. Byes 10.1 If a batter misses the ball, or if it hits their body, they may still run and score byes.

11. Wide ball

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11.1 A ball that is too far from the batter to strike will be called a wide. A ball will not be called a wide, no matter how wayward it may be, if the batter manages to hit it. 11.2 If a ball results in more than 2 wides, they will be added to the batting team’s score and the two runs for the wide will be ignored. For example, a bowler delivers a ball so wide it is missed by the wicketkeeper and crosses the for 4. 4 runs are given to the batting side, not 6.

12. No ball 12.1 If a ball bounces more than once before reaching the batsman, of if it reaches the batsman above shoulder height without bouncing, it will be called a no ball. 12.2 A batsman may hit a no ball and if the shot results in 3 of more runs being scored, that score will count and the 2 runs for the no ball will be ignored. If 1 or 2 runs are scored the batsman will be credited for the 2 runs for the no ball.

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11. COMPETITION INFO – OUTDOOR INCLUSION CRICKET

Date: Thursday 25th June 2019

Format: Outdoor inclusion

Age group(s): Up to KS4 (Do make exceptions for post 16 if part of the school)

Team & squad numbers: Max 10 per team (8 on pitch squad if 10 for rotation)

Level 3 qualification: None - Open entry

Sport organiser: YCB

12 OUTDOOR INCLUSION RULES

Each team may have a squad of up to 10 players with only 8 players taking part in each match. Batting • The batting side shall be divided into pairs, with each pair batting for 2 overs, with a new pair starting at the end of the second, fourth and sixth overs. • Each batting team starts with a score of 200 runs. • A batter may be out bowled, caught, run out, stumped, hit wicket. • There is no LBW law unless the batter deliberately blocks the ball with a leg or foot. • 2 runs will be awarded to the batting team for each wide ball and no-ball bowled. • At the end of the first 2 overs, the first pair of batters retires and is replaced by the second pair until all 4 pairs have batted for 2 overs each. • The second team then bats for 8 overs.

Bowling and Fielding

• Each player on the fielding side must bowl 1 over. • An over consists of 4 balls.

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• Bowling will take place from one end only. • If bowlers choose to bowl overarm, they must bowl correctly ensuring their delivery arm is always straight. • The bowler can choose to bowl under arm • The ball must bounce at least twice before reaching the batsman. Otherwise the umpire will reward a no-ball to the batting side • Players on the fielding side DO NOT need to rotate fielding positions. However, this is a good way of ensuring all the children are engaged. • Except for the wicketkeeper, no fielder is allowed within 10 yards of the batter until the ball is hit. • If a no Ball or wide is delivered no extra ball will be bowled

Scoring • 6 runs will be scored if the ball goes over the boundary without bouncing • 4 runs will be scored if the ball goes over the boundary with ball bouncing. • 2 runs will be scored if the batters complete a run by crossing over • If the batting team loses a wicket 5 runs will be deducted from the score • 2 runs will be awarded for all wides and no balls • The batter is not out, but swaps ends with their partner.

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Withdrawal of Photography Consent

Dear Parents/Guardians,

Throughout the School Games we would like to take photographs and videos during the event to display in a variety of different places including newspapers, websites, social media, newsletters, and sponsorship/promotional brochures.

In order to do this we need your permission to allow your child’s image to be recorded. If you withdraw consent for images to be recorded and published it will not affect their participation in School Games, however may affect participation in certain elements such as the opening ceremony or medal presentations. Any published images will not include the children’s names in accordance with Yorkshire Sport Foundations safeguarding policy.

Yorkshire Sport Foundation will be taking their own photographs at the event but local newspapers and television may also attend.

If you wish to discuss any of the above with me, please do not hesitate to contact me.

If you wish to withdraw your consent for your child’s photography to be used for the School Games 2019 please complete the attached pro-forma.

If you do not withdraw consent we will assume consent is granted. You should not return the pro-forma if you are happy to allow your child to take part in the items above.

Yours sincerely Emma Binnersley School Games Manager [email protected] / 0330 20 20 280

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I would like to withdraw my Consent for my child: Name:______

School: ______District: ______

To have their images recorded and published at the School games 2018 (I understand this may affect their participation in some elements of the event.)

Signed: ______Relationship to child: ______

Print name: ______Date: ______

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WELFARE & SAFEGUARDING SUMMARY

SCHOOL TEAMS

Each school team competing in the level 3 School Games is required to have a nominated Team Manager. Team Managers and additional school staff are responsible for their team members at all times during School Games events – including supervision, health and safety, welfare, behaviour and conduct. This includes ensuring that the young people are appropriately trained and prepared for the event in which they are competing.

Team manager selection is at the discretion of the school. This will usually be a member of the teaching staff and they will have FULL responsibility for the young people in attendance at the Games. Yorkshire Sport Foundation will hold details of each of the team managers in attendance for emergency situations. Therefore, please ensure you have provided your mobile phone contacts prior to the event and during registration.

School Team Managers are required to collect ALL relevant personal information for ALL their participants, including additional staff members.

Team Managers MUST have the following information with them on the day of the event:

✓ Individual emergency contact details for parents – including mobile phone contacts

✓ Information about the specific care needs of any disabled participant. Consent will be obtained from the participants’ parent of any required intimate care needs to be met by staff/volunteers acting in ‘loco parentis’ at the Games.

✓ Information about any medical condition/allergies their child may have – where relevant they must supply sufficient medication for the duration of the event that is to be met by the staff acting in ‘loco parentis’. Consent has also been requested for any treatment to be administered (such as anaesthetics) to the participant in the event of any illness/accident.

✓ Photographic and video consent for their team members. Please return the withdrawal of consent form as soon as possible and if relevant make it known to event staff on the day any young people who do not have consent.

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✓ Information about transport arrangements for the event.

✓ Information about any specific religious/cultural needs e.g. time/space to pray.

Please share this information with the school’s Senior Leadership Team.

SPORT ORGANISERS

The delivery of the sports competitions is integral to the School Games and the welfare of all participants. Sport Organisers will:

✓ Be responsible for the organisation and delivery of their respective competition. They will be the first point of contact on all aspects of their event.

✓ Ensure they are familiar with the sports facilities and facility guidance.

✓ Complete a pre-activity checklist before the arrival and start of their competition.

✓ Read and understand the School Games Event Manual and Welfare Plan (provided by Yorkshire Sport Foundation). If details are unclear then advice must be sought from event staff. All reporting procedures should be clear.

Ensure they maintain regular contact and communication with their assigned zone coordinator from the event staff team.

ROLES & RESPONSIBILITIES

The event managers, in partnership with the Local Organising Committee Group:

✓ Will produce the welfare plan and manage implementation of the plan in collaboration with the LOC, Competition Group and delivery partners.

✓ Nominate a Welfare Officer (and deputy) for the duration of the School Games events.

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✓ Will aim for best practice in terms of recruitment, selection and training of event staff, ensuring minimum training requirements are adhered to. This includes specific welfare training for all event staff prior to the date of the Games to ensure the staff team is confident in their welfare duties. All Yorkshire Sport Foundation staff will be trained in dealing with welfare issues and incidents.

✓ Will NOT hold individual participant information.

✓ Will put disciplinary procedures in place for staff/volunteers working at events.

✓ Will ensure staff are clearly identifiable, via the event uniforms and ID badges. Event staff identified by a GREEN polo shirt.

✓ Will ensure there’s a clear reporting procedure for staff so they know what to do regarding any incident related to child welfare. There will also be a system for them to record any concerns/incidents.

✓ Will ensure there’s an opportunity for staff to debrief and report during and at the end of the event

✓ Will ensure there is sufficient first aid provision.

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