County Council Regular Meeting Thursday, March 8, 2018 Council Chambers 9:30 AM Page [PDF]

Title: Lac Ste. Anne County Library Board - Meeting Minutes from November 21, 2017

PREPARATION DETAILS Department Of: Community Services Proposed Actions: Accept for Information Severed in Accordance with FOIP: Yes

POLICY & BUDGET INFO Council Committee Liaison Councillor Bohnet and Reeve Blakeman Consistent to Policy: Related Policy Other Policies

RECOMMENDATION: that Council accept the November 21, 2017 Meeting Minutes of the Lac Ste. Anne County Library Board for information.

The minutes from the November 21, 2017 meeting were approved by the Lac Ste. Anne County Library Board at their February 26, 2018 regular meeting.

Page 41 of 144 OPTIONS:

1) That Council accept the November 21, 2017 Meeting Minutes of the Lac Ste. Anne County Library Board for information.

PREPARED BY: Donna KERR

ATTACHMENTS: 21-11-17 LSAC Library Board Minutes (Approved Feb. 26, 2018)

Page 42 of 144 MINUTES OF THE LAC STE. ANNE COUNTY LIBRARY BOARD MEETING NOVEMBER 21, 2017 LAC STE. ANNE COUNTY ADMINISTRATION BUILDING, SANGUDO, AB

Call to Order Chairperson Judy Kidd called the meeting to order at 9:45 am.

Roll Call Present: Brian Hudson Community Member – Alberta Beach & Area Bonnie Bakos Board Member – Sangudo & Area Eleanor Parker Board Member – Rich Valley Area Judy Kidd Board Member – Mayerthorpe & Area Ross Bohnet Board Member – Lac Ste. Anne County Councillor Derril Butler Board Member – Onoway & Area Donna Kerr Administration – Lac Ste. Anne County Trista Court Administration – Lac Ste. Anne County

Absent: Joe Blakeman Board Member – Lac Ste. Anne County Reeve Marilyn Fearnley Board Member – Darwell & Area

51-2017 Ms. Bakos moved to approve the agenda as presented. Acceptance of Agenda Carried

52-2017 Ms. Parker moved to approve the September 21, 2017 Minutes of the Lac Ste. Anne County Approval of Minutes – Library Board as presented. September 21, 2017 Carried

Needs Assessment Ms. Court provided an update on the planned Needs Assessment. The tender has gone out and the contract will be awarded prior to December 31, 2017. A meeting will be scheduled at a later date with Library Managers to discuss specific questions to be included.

Terms of Reference - This item tabled until Governance Review Meeting. Tabled

Agreement & Municipal Affairs provided sample contracts with Societies, which will be used as reference Contract Review - for our Board. This item tabled until Governance Review Meeting. Tabled

53-2017 Mr. Butler moved to schedule a Governance Review Meeting, to follow the next regular Governance Review Library Board Meeting, to be held on Monday, February 26, 2018. Lunch will be provided. Meeting

Membership – Lac Ms. Kerr provided for information that at the October 26, 2017 Lac Ste. Anne County Ste. Anne County Organizational Meeting, the following Council representative were appointed to the Lac Ste. Representation Anne County Library Board:  Mr. Joe Blakeman, Reeve  Mr. Ross Bohnet, Councillor

54-2017 Ms. Parker moved to recommend that Lac Ste. Anne County Council appoint Chaddie Membership – Langman (Alberta Beach & Area) as a member of the Lac Ste. Anne County Library Board for Chaddie Langman the term beginning December 15th, 2017 and ending on October 31st, 2020. Carried

Page 43 of 144 MINUTES OF THE LAC STE. ANNE COUNTY LIBRARY BOARD MEETING NOVEMBER 21, 2017 LAC STE. ANNE COUNTY ADMINISTRATION BUILDING, SANGUDO, AB

55-2017 Mr. Bohnet moved to receive the financial report for the period ending October 31, 2017 as Financial Report: information. October 31, 2017 Carried

56-2017 Ms. Bakos moved that the Library Board request consideration of a 3% increase annually, for 2018 Library Funding three years, to the per capita allotment from the County. Formula Carried

Appointment Ms. Ohler, representing the Friends of the Sangudo Public Library Society, presented the 10:00 am Society’s proposal for relocating the Sangudo Public Library. Ms. Carol Ohler

57-2017 Mr. Bohnet moved to receive the presentation delivered by Carol Ohler, representing the Friends of the Friends of the Sangudo Public Library Society, for information. Sangudo Public Carried Library Presentation

58-2017 Ms. Parker moved to approve in principal, the relocation of the Sangudo Public Library from Relocation of the the Sangudo Community School to the Lac Ste. Anne County Protective Services Sangudo Public Administration Building, pending County Council’s approval to lease same. Library Carried

59-2017 Mr. Butler moved to approve the 2018 Budget as amended through discussion: 2018 Budget  3% increase to municipal allocation, and application distribution of same. Carried

60-2017 Ms. Bakos moved to approve the YRL Allotment Funding Assignment for 2018 as presented: 2018 YRL Allotment  Alberta Beach Municipal Library: 17%  Darwell Public Library: 13%  Mayerthorpe Public Library: 19%  Onoway Public Library: 30%  Rich Valley Public Library: 9%  Sangudo Public Library: 12% Carried

61-2017 Ms. Parker moved to recommend that County Council reappoint Ms. Brenda DeBock to Appointment of complete the 2017 auditing process for the Library Board. Auditor Carried

Ms. Court assumed the position of Chairperson for the purpose of board elections.

Nomination of Ms. Court called for nominations for Chairperson. Chairperson Mr. Butler nominated Judy Kidd for Chairperson.

Ms. Court called for nominations for Chairperson a second time.

Ms. Court called for nominations for Chairperson a third time. 62-2017 Ms. Parker moved that nominations for Chairperson cease. Nominations Cease - Carried Chairperson

Page 44 of 144 MINUTES OF THE LAC STE. ANNE COUNTY LIBRARY BOARD MEETING NOVEMBER 21, 2017 LAC STE. ANNE COUNTY ADMINISTRATION BUILDING, SANGUDO, AB

Chairperson Ms. Kidd was declared Chairperson.

Nomination of Vice- Ms. Court called for nominations for Vice-Chairperson. Chairperson Ms. Bakos nominated Eleanor Parker for Vice-Chairperson.

Ms. Court called for nominations for Vice-Chairperson a second time.

Ms. Court called for nominations for Vice-Chairperson a third time.

63-2017 Mr. Bohnet moved that nominations for Vice-Chairperson cease. Nominations Cease – Carried Vice-Chairperson

Vice-Chairperson Ms. Parker was declared Vice-Chairperson.

Ms. Kidd resumed the position of Chairperson.

64-2017 In addition to Ms. Trista Court and Ms. Judy Kidd, both of whom currently have signing Signing Authority authority, Ms. Bakos moved to remove Mr. Bill Hegy and to appoint Mr. Joe Blakeman as a third signing authority on behalf of the Lac Ste. Anne County Library Board. Carried

65-2017 Mr. Butler moved to approve the following 2017 Library Grants project change requests as LSAC Library Grants presented: – Project Change  Alberta Beach Municipal Library – from library resources to locking DVD cases Requests $1,250.00;  Mayerthorpe Public Library – from “Chair & a half” to shelving for the children’s area $1,250.00. Carried

66-2017 Mr. Bohnet moved to accept for information the special circumstance change of hours for the Sangudo Public Sangudo Public Library for the months of November 2017 – January 2018, as presented. Library Hours Carried

67-2017 Mr. Butler moved to receive the YRL Report as information. YRL Report Carried

68-2017 Ms. Bakos moved to accept the information and correspondence as information. Information & Carried Correspondence

Smart Hubs Ms. Kerr reported that the Smart Hubs being distributed to the three County service point libraries (Darwell, Rich Valley & Sangudo) are ready to go. Ms. Parker will deliver to Rich Valley Public Library and Ms. Bakos will deliver to Sangudo Public Library. As Ms. Fearnley is absent, Ms. Kerr will make arrangements to get the device delivered to Darwell Public Library.

County Maps Ms. Kerr distributed the updated Lac Ste. Anne County map to representatives from all libraries. One will be forwarded to the Darwell Public Library.

Page 45 of 144 MINUTES OF THE LAC STE. ANNE COUNTY LIBRARY BOARD MEETING NOVEMBER 21, 2017 LAC STE. ANNE COUNTY ADMINISTRATION BUILDING, SANGUDO, AB

Invitation – Mr. Kevin It was the consensus of those in attendance to table the invitation to Mr. Dodds to the second Dodds, YRL Director meeting in 2018, and not the February 26, 2018 meeting. The February meeting already has a full agenda.

Next Meeting The next meeting of the Lac Ste. Anne County Library Board will be held on Monday, (Regular Meeting & February 26, 2018. The regular meeting will commence at 9:30 am at the Lac Ste. Anne Governance Review County Administration Building, with the Governance Review Meeting to follow. Lunch will Meeting) be provided.

69-2017 Ms. Kidd moved to adjourn the meeting at 11:30 am. Adjournment Carried

Chairperson Secretary/Treasurer

Page 46 of 144 Meeting: County Council Regular Meeting - 08 Mar 2018

County Council

Title: Lac Ste. Anne County Library Grant Allocations

PREPARATION DETAILS Department Of: Community Services Proposed Actions: Action Item Severed in Accordance with FOIP: Yes

POLICY & BUDGET INFO Expenditure: $7,300.00 Amount Budgeted: $15,000.00 Budget Code: 2-74-00-2354-0000

RECOMMENDATION: that Council approve the following Lac Ste. Anne County Library Grant allocations as recommended by the Lac Ste. Anne County Library Board at their February 26, 2018 meeting: • Alberta Beach Municipal Library (2018-1) - Signage $2,500.00 • Darwell Public Library (2018-1) - Adult Book Club, Expand DVD/Audiobook Collection $1,250.00 • Onoway Public Library (2018-1) - Projector $1,250.00 • Rich Valley Public Library (2018-1) - Computer & Computer Chairs $1,250.00 • Sangudo Public Library (2018-1) - Professional Grant Writer $1,050.00

SUMMARY/BACKGROUND:

Lac Ste. Anne County established the Lac Ste. Anne County Library Grants Program

Page 47 of 144 several years ago. The funding is specific to libraries located within the boundaries of Lac Ste. Anne County, with two application deadlines annually. Total funding per library is limited to $2,500.00 annually, through a maximum of two applications. The Lac Ste. Anne County Library Board reviews the applications and makes recommendations for funding to Council. A grant application form is attached to provide additional funding criteria.

Each of the applications is also attached for reference.

The funding source for the Lac Ste. Anne County Library Grant program is the General Library Function. Per capita dollars are budgeted for library services, and of that budget, $15,000.00 is retained annually for this grant program.

OPTIONS:

1) that Council approve the following Lac Ste. Anne County Library Grant allocations as recommended by the Lac Ste. Anne County Library Board at their February 26, 2018 meeting: • Alberta Beach Municipal Library (2018-1) - Signage $2,500.00 • Darwell Public Library (2018-1) - Adult Book Club, Expand DVD/Audiobook Collection $1,250.00 • Onoway Public Library (2018-1) - Projector $1,250.00 • Rich Valley Public Library (2018-1) - Computer & Computer Chairs $1,250.00 • Sangudo Public Library (2018-1) - Professional Grant Writer $1,050.00 2) That Council fund the Library Grants differently than recommended by the Lac Ste. Anne County Library Board at their February 26, 2018 meeting. 3) That Council deny all Library Grant applications.

PREPARED BY: Donna KERR

ATTACHMENTS: LSAC Library Grant Application (Updated Sept. 28, 2017) 2018 Library Grant Chart Alberta Beach Municipal Library - 2018 Library Grant Application 2018-1 Signage $2,500.00 Darwell Public Library - 2018 Library Grant Application 2018-1 Adult Book Club, Expand DVD & Audiobook Collections $1,250.00 Onoway Public Library - 2018 Library Grant Application 2018-1 Projector $1,250.00 Rich Valley Public Library - 2018 Library Grant Application 2018-1 Computer & Chairs $1,250.00 Sangudo Public Library - 2018 Library Grant Application 2018-1 Professional Grant Writer $1,050.00

Page 48 of 144 Lac Ste. Anne County Library Grant Application

Deadlines: February 15th/ May 31st

Completed forms can be submitted to: Lac Ste. Anne County Community Services Department Box 219 Sangudo, AB T0E 2A0

Or by email to [email protected]

Or faxed to 780-785-2985

September 2017

Page 49 of 144 Lac Ste. Anne County Library Grant Application

What is this fund?  Lac Ste. Anne County Council values the importance of our Libraries and recognizes that our communities utilize the programs and services they provide. This fund is offered as a support tool to maintain, improve, and implement community programs through our libraries.  Total annual funding is $15,000.00 in this grant program.  There is a maximum of $2,500.00 available annually, per library.  A maximum of two (2) applications per library per year will be approved.  A detailed Final Accounting/Evaluation form must be submitted after project completion.

What can the funds be used for?  This fund has been created to financially assist libraries in the development and delivery of educational programs in their communities through various options: o Assistance to enhance library programs and services. o This fund cannot be used for facility construction or general operations. o Project changes or extensions must be submitted in writing & are subject to approval.

Who is eligible to apply?  Alberta Beach Municipal Library  Onoway Public Library  Rich Valley Public Library  Darwell Public Library  Sangudo Public Library  Mayerthorpe Public Library

How do we apply?  Complete the following application form. A separate application form should be submitted for each project.  Deadlines for applications are: February 15th / May 31st  Please return the completed application form to: Lac Ste. Anne County Box 219, Sangudo, Alberta T0E 2A0 Fax: 780-785-2985 or 780-785-2359  Questions can be directed to Lac Ste. Anne County at 780-785-3411 or 1-866-880-5722 or via email at [email protected]

Review Process  All applications are considered on a case by case basis and decisions will be based on the merit of the application at the time of the review.  The Lac Ste. Anne County Library Board will review all applications and make funding recommendation to Lac Ste. Anne County Council.  Lac Ste. Anne County Council will make the final decision to approve, defer or reject applications.  Applications not approved for the February review will be automatically forwarded for consideration for the May deadline.  Lac Ste. Anne County will notify applicants of funding decisions in writing.

The personal information provided will be used for the purpose of reviewing grant applications for funding recommendations and is collected under the authority of Section 33(c) of the Freedom of Information and Protection of Privacy (FOIP) Act. The information collected on this form will only be used for the provision of the review process for the grant program you have made application to. If you have any questions about the collection and use of this information, please contact the FOIP Coordinator at Lac Ste. Anne County at 1-866- 880-5722. Box 219, 56521 Range. Rd. 65, Sangudo, AB T0E 2A0

Page 50 of 144 Lac Ste. Anne County Library Grant Application

Library Information:

Contact: ______Position: ______

Library: ______Address: ______

Phone: ______E-mail: ______

Fax #: ______

Project Information:

1. Provide a brief description of what the grant funds will be used for?

2. Expected Completion date of project: ______

3. Will you be applying for other grants? _____Yes _____No If yes, please describe...

4. If your organization only receives partial funding, will the project still go ahead? _____Yes _____No

5. How do you intend to evaluate the project?

6. How does your library plan to sustain the program in the future?

7. How was the need of the project identified?

8. Please attach a detailed budget for your project.

Page 51 of 144 LAC STE. ANNE COUNTY LIBRARY GRANT- PROPOSED BUDGET *Please provide as much detail as possible*

EXPENSES REVENUE Paid Administration (include rate) Agency Contribution – Cash (includes fundraising) Paid Staff/Instructor (include rate) Agency Contribution – In Kind

Volunteer Administration (include rate) Donation:

Volunteer Staff/Instructor (include rate) Donation:

Volunteer other (include rate) Donation:

Mileage (include rate) Registration Fees:

Advertising (please describe) Grants (not including Library)

Facility (include rate) Other:

Materials & Supplies Other:

Other:

Other

Total Expense Total Revenue

PROFIT/LOSS: ______LIBRARY GRANT REQUEST: ______

Applicant Agreement I declare that: . I am a duly authorized representative having legal and/or financial signing authority for the above noted Library. . The information provided within this application form and supporting documentation is true and accurate and endorsed by the above Library. . The project will benefit community educational programs through our libraries. . An accounting of spending, showing compliance with the conditions of the grant shall be provided at completion of the project or no later than 30 days from the stated completion of the project. . Any grant awarded shall be used solely for the purposes stated within this application and according to the Lac Ste. Anne County Library Grant mandate. . As a condition of accepting financial assistance, access to all financial statements and records having any connection with monies received is hereby granted to Lac Ste. Anne County. . The contribution from the Lac Ste. Anne County will be recognized.

Library: ______

Signature: ______Date: ______

Print Name: ______Position: ______

Page 52 of 144 Lac Ste. Anne County Library Grant Program - 2018

Total Annual Allocation = $15,000.00 Maximum ($2,500 per library) Amount Amount Library Program/Project Application Deadline Requested Approved CC Date/ Motion #

Feb. 15, 2018 (2018-1) Alberta Beach Municipal Library Signage $ 2,500.00 $ -

Feb. 15, 2018 (2018-1) Onoway Public Library Projector $ 1,250.00 $ -

Feb. 15, 2018 (2018-1) Rich Valley Public Library Computer & Computer Chairs $ 1,250.00 $ -

Feb. 15, 2018 (2018-1) Darwell Public Library Adult Book Club, Expand DVD/Audiobook Collection $ 1,250.00

Feb. 15, 2018 (2018-1) Sangudo Public Library Professional Grant Writer $ 1,050.00

Total requests to date $ 7,300.00 $ - Page 53 of 144 520/84 Lac Ste. Anne Cotmtv Librarv Grant Agplicatiw

Librarv Infomizltimiz

’ Position: l’ A Contact: WNW

Librzwy: /»\ddrcss: E~mail: Phone: H

Fax rt." _”_____ Proiuctlnfommtion:

1. Provide a brief descriptionof what the grant funds will be used for?

ExpectedComplexiondate of project:

3. Willyou be applyingf01‘oth<:rgrants?

4. Ifyoui‘ 0|'g2H1lZflllO!lonly receives partial funrliig. will the projectstill go ahead?

5. How do you intend to evaluate ille project?

, , «,5.\/» _,.a . . , 7. How was the need ofthe projecl identi?ed?

l\)

Page 54 of 144 l LAC STE. ANNE COUNTY DIBRARYGRANT PROPOSED BUDGET *1’lea.s‘epr0videas muchdetailas pass1‘I7le*

EXPENSES REVENUE Paid Adniiuisrralion(include rate) Agency Comribution~ Cash (includes fundraisiug) l

7 Paid Stail‘/lnsu'ur:tor(include rate) 7 Agency Contribution - In Kind

W ' " ' i . . . . ~« . Volunteer Adnunistralion(include rate) Donation:

‘ Volunteer Stz1l‘f/'liisu‘m:1or[includemte) Donzulonz

“ J Volunteer other(include rate) I‘ Donation:

q Mileage (include rate) RegistrationFees:

-n ? :‘\(i\’L’lilSiJlg(please describe) Grants (not including Library) ‘ i

7 in Facility (include rate) Other:

Other: [ (3no . oz:

E“: v

'Appli_cantAgreoiiient. " I declare that: Library-2 I I am a duly authorizedrepresentativehaving legal and/or ?nancialsigning authority for the above noted an ' The information provided within this application form and supporting documentation is true and nccunne endorsedby the above Library. I The project will benefit community educationalprograms through our libraries. - An accounting of spending, showing compliance with the conditionsol‘the grant shall he provided at completion 0 the project or no later than 30 days from the staredcompletionofthe project. E; * awarded shall be used solely for the purposes stared withinThisapplication and according to the Lac Slog Any grant T Anne County Library Grant ntandate. I As it condition ofacecpting ?imncialassistance, access to all linunciulstatements and recordshaving any conncctio with monies received is hereby granted to Lac me.Anne County‘ - The contrihuiionfrom the Lac Ste. Anne Count 3*will be recognized.

Libmry:

Signature:

5' « Print Nmnc: ___

9aq

Page 55 of 144 15 Feb 18 O3:52p Darwell Public Library 7303923743 ,DWQ,\ilEU/P-2

Lac Ste. Anne County Librarv Grant Application aolis‘/l Libra? Information:

Contact: N: _;a1’_)d[Z"gg ;__.’Z1x2‘L!'«,L,/g Position: L.il;~rz,'ir(,yla/H4 ‘@161’ Library: ?g-1i,£[( '/jgZ3/[CL (dug; Address: 75% %5<‘)’i«u€.//Ia/2%’) Phone: 760 P542. 37¢/é: E‘.-mail: 526/(L/’/ii)/ad/Q‘/J;/1*/.-45% Fax#: 780 86; 3443

Project Information:

1. Provide a brief description of what the grant funds will be used for? ,[k('~'LL(l,L:j;>/.c(_~,k(limb I'/‘1a[Lzc(/1%,I L300/Calso/211'/Hi:-, -‘_'L/J<()6LnC/Q13Vl_‘>cznc‘/???d‘/o/locokd3‘3L€Cv[4}CV“

2. Expected Completion date of project: 074/.Q’ M 070/ 3 :7 . 3. Will you be applying for other grants? Yes L/?e If yes, please describe...

4. If your organization only receives partial funding, will the project still go ahead? Yes /No

5. How do you intend to evaluate the project? ‘/Jéoug;/Ddi-7"/07,95»/4,»/SC‘cm,’>l,£75-<1(Ln ,5/»L/Ci./L-cf-char”)

6. How does your library plan to sustain the program in the future? 7/‘I,'?«'U\"{'$or 003+ Fpocsvvrcg

7. How was the need of the project identi?ed? "Q(\“:;LI’CI”7 ?éq (.(Lé'$‘7L

8. Please attach a detailed budget for your project.

Page 56 of 144 15 Feb‘1803152;: Darwell Public Library 7808923743 PA3

LAC STE. ANNE COUNTY LIBRARY GRANT—PROPOSED BUDGET *Please pravide as much detail as po.s'.s'ible"'

REVENUE

Paid Administration (include rate) Agency Contribution — Cash includes fundraisin

Paid Staff/Instructor (include rate) Agency Contribution v In Kind

ex /S13’ » 96.070 Volunteer Administration (include rate) Donation:_,. -If-*2/i _/ 7 - .7?'O Voiunteer Staff/Instructor (include rate) _

°"°‘““°‘“‘”’ ‘

C713zro Grants (not including Library) 90, ‘DO -

Ot er . tdiclscoés ‘z Ql>\Kb'$ 70

‘ L

PROFIT/LOSS: LIBRAR YGRANT REQUEST: ‘Q 30

Applicant Agreement I declare that: - I am a duly authorized representative having legal and/or financial signing authority for the above noted Library. I The information provided within this application form and supporting documentation is true and accurate and endorsed by the above Library. '' The project will bene?t community educational programs through our libraries. I An accounting of spending, showing compliance with the conditions of the grant shall be provided at completion of‘ the project or no later than 30 days from the stated completion of the project. I Any grant awarded shall be used solely for the purposes stated within this application and according to the Lac Ste. Anne County Library Grant mandate. - As a condition of accepting ?nancial assistance, access to all financial statements and records having any connection with monies received is hereby granted to Lac Ste. Anne County. I The contribution from the Lac Ste. Anne County will be recognized.

Date:

Print Name: Position: /\.}[)I’_£[IZ/1

I s 33”‘ Page 57 of 144 15Feb1803:52p Darwell Public Library 7808928743 p.4 5

County Lac Ste Anne Library Grant Application February 15, 2018

Book Club Exgenditure Income January, February, March, April, May, June

l Pd—Slaff—6 hrs @ 15.15lhr $ 90.90

Don- Library facility charge — 6 x 3540.00 240.00 Advertising - The Bulletin 6 X $ 15.00 90.00

Advertising — Articles, Posters, Website, Facebook, etc. 6 x $ 15.00 90.00 Materials (1Book Club Kit) 225.00 Materials Refreshments 50.00

Library Contribution — Facility $ 240.00

$ 785.90 $ 240.00 Grant Request: $ 545.9

Expand Audio Book 8- DVD Collection

Audio Book & DVD Collection $ 704.10

Grant Request: $ 704.1 0

Total Grant Request $1,250.00

Page 58 of 144 3018/I VweC‘<‘~ Lac Ste. Anne Cou11_§y_Librarv Grant Application

Library Information:

X i~m,: st ma , E i gt' 2 . ..kt ,~S“;‘tut »wv’

W Q£»1%US

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Project Information:

l. Provide a brief descriptionof what the grant funds will be used for? (X 2;? ~»i;‘t‘x,»=c,=;t we 52%t t,\2~w. if tr 2:, o"~—:_{: t W‘tat "l*'l"‘=~K" é‘«'“u.,>, ‘\>"'l»/I?Lltfllt? 1"" é -.?.>'u’c,;u,>;

2‘ Expected Completion date of project: 622$;‘tag / 3. Will you be applying for other grants? Yes V No If yes, please describe...

4. If your organization only receives partial funding, will the project still go ahead‘?

5. Hpwdo you intend to evaluate the project? 8:»::t>w:.x:tt-(Film\.:<:;><;>:c;$z,

6. Howdoes yourlibrary plan to sustainthe program in the future? lg\.§4,ls-it5% 44:’;-»\/\%.$’€‘},';\t?;Pt‘t;.xl»‘awa,,s,v,‘t"€‘_’C‘,x,2LQ,\;~tn(~lt_

7. How was the needof theproject identi?ed? COM~w

8. Please attach a detailed budget for your project.

Page 59 of 144 LAC STE. ANNE COUNTY LIBRARY GRANT- PROPOSED BUDGET i *Pleasepruw'de as much detail as possib/e*

EXPENSES

- — — Agency Contribution In Kind I Volunteer Staff/Instructor(include rate) Donation:

Volunteer other (include rate) Donation: - - Registration Fees: - Grants (not including Library) Facility (include rate) -

PROFIT/LOSS:

Applicant Agreement I declare that: I I am a duly authorized representative having legal and/or ?nancial signing authority for tl1eabove noted Library. -I The infonnation provided within this application form and supporting documentation is true and accurate and endorsed by the above Library. I The project will bene?t community educationalprograms through our libraries. I An accounting of spending,showing compliancewith the conditions of the grant shall be provided at completion of the project or no later than 30 days from the stated completion of the project. I Any grant awarded shall be used solely for the purposes stated within this application and according to the Lac Ste. Anne County Library Grant mandate. - As a condition of accepting financial assistance, access to all ?nancial statements and records having any connection with monies received is hereby granted to Lac Ste. Anne County. ' The contributionfrom the Lac Ste. Anne County will be recognized.

‘ *2. ' ‘ i i 4 3 Library: Qigmi:,~L§;‘2 (‘ ‘i\,?;,.i€}ilCi1'-X$t)‘\!/5‘L‘i7~‘% Signature: 6;‘; at

Print Name: ll-1V‘.

Page 60 of 144 V

V 62/18/2318, 13:56 7869673195 ANDYDEZAEYER PAGE 82

aoI8«/ ARMab Lgc Ste. AnneConny Libng Qggnt Application

Contact?mania» €.§bC~;.-ZggggygPosition:§<=;u€E(L A Library:RIg|_~1)(gl.-.:q_1‘\>U$I~n<,Address:RR&l lb? {FLO

Phone:\I 0 ~ QQW- Q E-mail: gag]. g 3 Q g._.F;@~g£mall gggx, mm 730» ‘?aw- Ssas

1. Providea hriefdescriptionefwhatthe grant funds will be used for? ~ f\l~?-3 XESlg - CDthe 075 K

3* n-‘LV3 ‘ \")",P-—|5._Psb\~l.. Qho?rs

l Eon‘-0 - 0 2. ExpectedCompletiondate of project: H l 80 g Q I3 3. Willyou be applyingforother grants? Yes X No If yes, please describe...

4. If your orgm-u'2aticmonly receives partialfunding, willthe project still go ahead? Yes X No

5. How doyou intendto evaluate the project? E-3 be_.l:\&1-.,\§l2. k-le.Po\,{\ D? gum -l2.I5\0?PrI\»».'/l

QM (4.:-3‘ ' 6. Howdoes your libraryplan to sustainthe program in the ?xture?

W5 ‘*9’ '~*- . me..o‘r n no .9»... Doe Boon? rV“E.1\3‘f gmo E DUV~.S E 02¢;-\ 93:0. 7. Howwas the need of the project identi?ed?’

UDE. ‘-("Q LOISL4 R-EEP qt.‘- Q»l)KQi'Z_\Q

Page 61 of 144 82/1/2618 13:56 7889673195 ANDY DEZAEVER 7 PAGE 53

LAC STE.ANNECOUHTYIAIIRARYGRANT- PROPOSED BUDGET ____i ‘Please provide as muchdetailas possible‘ muses nzmmn

‘ilxcllldzsfundmisin .‘ . "‘“""°““"""”‘“°“°""‘°‘““°’“‘”’

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I declare that ' lam a duly authorizedrepresentativehaving legal and/or ?nancial signingauthorityfor the above notedLibmry. ' The information provided within this applicationform and supporting documentation is mic and accurate and endorsedby the above Library. I The pmject willbene?t community educatibnnl programs throughour libi-arics. I An accoxmtiugof spending,showing compliance with the conditions of the grant shall be providedat completionof the pmject or no later than 30 days from the stated completion of the pmjcct. ' Any grant awarded shall be used solely (hr the purposes stated within this application and according to the Lac Ste. Anne County Library Grant mandate. I As a conditionof accepting?nancialassistance, access to all ?nancial statements and records having any connection withmoniesteccivcdis hereby granted to Lac Ste. Anne County. * The contributionfrom the Lac Ste. Anne County will be recognized.

Librnry: ?g;-33 y?iz) 5‘); E031.“ B51133; Signatnrmg 3 E3, , lg; Z,a_t,g._t4;g, Date: ¥‘&-b [Di1? PrIntNnmc: ab? T-.2 Posmonzso?gj?r i(2EF?\)Q— EQ

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3% m Page 68 of 144 Meeting: County Council Regular Meeting - 08 Mar 2018

Title: Paddle River Dam Campground - Free Showers

PREPARATION DETAILS Department Of: Community Services Proposed Actions: Action Item Severed in Accordance with FOIP: Yes

POLICY & BUDGET INFO Council Committee Liaison Councillor Expenditure: $500.00 Hoyda, Expenditure Required: Yes Councillor Bohnet, Amount Budgeted: $500 Councillor (although 2018 budget not yet Giebelhaus approved by CC) Consistent to Policy: Budget Code: 1-72-62-1450- Related Policy 0000/2-72-62-2500-0000 Other Policies

RECOMMENDATION: that Council approve the recommendation of the Campground Committee, that in an effort to prevent further theft and vandalism of the washroom shower facility at the Paddle River Dam Campground, that free showers be provided for paid patrons for the 2018 camping season.

Page 69 of 144 Although we have had theft and damage of the coin boxes for the coin operated showers within all three of our County owned campgrounds, this escalated to an unacceptable level at the Paddle River Dam Campground in the 2017 season. Caretakers had been advised to empty the coin drawers daily, and post a sign advising of same, to try to deter thieves/vandals that there would only be a few dollars within the machine. This did not deter them. The coin drawers were pried open, often damaged beyond straightening, multiple times last season.

During the 2017 camping season, Paddle River Dam Campground brought in approximately $1,100.00 in shower fees. The 2016 camping season brought in approximately $900.00 in shower fees. The cost to replace the coin drawer of the coin operated shower boxes is approximately $110.00 each. As we have six coin operated showers in the washroom shower facility at this location, it costs $660.00 each time all six units are robbed and damaged.

Administration has contacted the contractor that built this facility, and have received an estimate of approximately $500.00 to convert the existing mechanisms to no charge showers, activated simply by pushing a button. The shower would run for a predetermined length of time.

1) That Council approve the recommendation of the Campground Committee, that in an effort to prevent further theft and vandalism of the washroom shower facility at the Paddle River Dam Campground, that free showers be provided for paid patrons for the 2018 camping season. 2) That Council decline the recommendation of the Campground Committee to offer free showers at the Paddle River Dam Campground for the 2018 camping season, and that the current coin operated shower mechanisms remain in place. 3) That Council approve an alternate solution to the theft and vandalism of the coin operated shower mechanisms at the Paddle River Dam Campground as follows: ______.

PREPARED BY: Donna KERR

Page 70 of 144 Meeting: County Council Regular Meeting - 08 Mar 2018

Title: Highway 43 Come Play with Me Coalition - Meeting Minutes from Jan. 22, 2018

PREPARATION DETAILS Department Of: Community Services Proposed Actions: Accept for Information Severed in Accordance with FOIP: Yes

POLICY & BUDGET INFO Council Committee Liaison Councillor Giebelhaus Consistent to Policy: Related Policy Other Policies

That Council accept the January 22, 2018 Meeting Minutes of the Highway 43 Come Play with Me Early Childhood Coalition for information.

ECD-focused coalitions have been working in communities across Alberta since the Early Child Development Mapping Project. Between 2009-2014, over 100 coalitions were formed to plan and promote community based supports for young children and families. Recognizing the value of this work, the ministries of Health, Education and Community and Social Services committed resources for the continued support of the coalitions. Starting in 2015, working along with the tri-ministries, Family and

Page 71 of 144 Community Support Services Association of Alberta (FCSSAA) provide provincial coordination and support to all Early Childhood Coalitions of Alberta (ECCA).

Highway 43 Come Play with Me Early Childhood Coalition holds approximately 8 meetings annually. The meetings are held centrally, at the Lac Ste. Anne County Administration Building, as we have members attending from Blue Ridge, Mayerthorpe, Rich Valley, Onoway and Alberta Beach areas.

Community Services provides Administrative support (including as fiscal agent) for this Coalition. Councillor Giebelhaus is the appointed Council Representative to this Coalition.

There is no financial implication to the County's budget for this Coalition.

1) That Council accept the January 22, 2018 Meeting Minutes of the Highway 43 Come Play with Me Early Childhood Coalition for information.

PREPARED BY: Taryn MONTEITH

ATTACHMENTS: 22-01-2018 APPROVED Meeting Minutes

Page 72 of 144

Highway 43 Come Play With Me! January 22, 2018 Meeting Minutes Lac Ste. Anne County Services Administration Building, Sangudo, Alberta

In attendance: Taryn Monteith Community Services Coordinator (Lac Ste. Anne County) Joanne St. Martin FCSS Coordinator (Town of Mayerthorpe) Sue Curtis Blue Ridge Moms & Tots Eleanor Parker Community Member Sarah Mitchell Coalition Co-coordinator, PLN/ECD Coordinator (Town of Mayerthorpe) Cathy Steeves Coalition Co-coordinator, PLN/ECD Coordinator (Lac Ste. Anne County) Karen Seinen Alberta Health Services, Onoway (Public Health Team Lead) Joanne Gravel Alberta Health Services, Onoway (Speech Language Assistant)

Call to Order Ms. St. Martin called the meeting to order at 1:19 pm.

01-2018 Ms. Parker moved to approve the agenda as presented. Acceptance of Agenda Carried.

02-2018 Ms. Mitchell moved to approve the minutes of the December 4, 2017 meeting as presented. Approval of Meeting Carried. Minutes – from the December 4, 2017 Meeting

03-2018 Ms. Gravel moved to approve the financial report to December 31, 2017 as presented. Financial Report to Carried. December 31, 2017

04-2018 Ms. Steeves moved to approve the financial report to January 18, 2018 as presented. Jan. 1, 2017 – Mar. 31, Carried. 2018 Budget Update (Extension/Reallocation)

Terms of Reference Coalition members reviewed the previous Term of Reference document. Ms. Monteith will make any Review necessary amendments as discussed and add to the next meeting agenda for approval.

Onoway Health Fair The Onoway Health & Wellness Fair will be held March 16, 2018 from 10 am - 2 pm in the Alliance Pipeline Activity Centre (Museum Gym).

Page 73 of 144 05-2018 Ms. Steeves moved that the Coalition provide seventy-five (75) developmental kits (for a variety of Developmental Kits – ages) for the Onoway Health & Wellness Fair on March 16, 2018. Onoway Health Fair Carried.

Co-Coordinator Updates Ms. Mitchell distributed six (6) developmental kits to the Blue Ridge Moms & Tots and thirteen (13) kits to the Anselmo Moms & Tots.

Lac Ste. Anne County Parent Link/Early Childhood Development is partnering with Alberta Health Services and Onoway Public Library to present another session of Baby Network, February 7 – March 14 in Onoway. Ms. Steeves requests fifteen (15) developmental kits to distribute at that program.

Ms. Steeves shared with the Coalition some other Lac Ste. Anne County Parent Link/Early Childhood Development events that are happening in the Onoway area.

06-2018 Developmental Ms. Mitchell moved that the Coalition provide fifteen (15) developmental kits for Baby Network Kits – Baby Network scheduled for February 7 - March 14 in Onoway. Carried.

Regional Gathering Members present discussed the possibility of participating in a regional gathering. Ms. Mitchell will Inquiry contact with the organizer of the event to inform them that our coalition is interested in attending.

Facebook Page “Likes” have remained consistent at 109. Ms. Mitchell continues to share items from other organizations and agencies.

CoLab Platform Ms. Monteith shared that there are updates to the participant and membership surveys. The new versions will be distributed for all 2018 events and meetings.

Next Meetings The next meeting is scheduled for Monday, February 26, 2018 at Lac Ste. Anne County Administration Office in Sangudo, AB. Lunch will be served at 12:45 pm with meeting to start at 1:00 pm. RSVP will be requested approximately one week prior.

Adjournment Ms. St. Martin adjourned the meeting at 2:25pm.

Page 74 of 144 Meeting: County Council Regular Meeting - 08 Mar 2018

Title: Problem Wildlife Officer

PREPARATION DETAILS Department Of: Agriculture Services Proposed Actions: Action Item Severed in Accordance with FOIP: Yes

POLICY & BUDGET INFO Expenditure: $100,000.00 Expenditure Required: Yes Amount Budgeted: $0 Amount Not Budgeted: $100,000.00

That County Council approve the addition of a second Problem Wildlife Officer within the Agricultural Services Department at Lac Ste. Anne County.

2016 and 2017 saw an unprecedented number of calls to service for problem wildlife control within the borders of Lac Ste. Anne County. The primary cause for concern were beaver issues, including flooded farmland, access roads, and municipal infrastructure. Often in large volume and scale. Anomalous precipitation within our municipality impeded an ability to keep these beavers within an acceptable tolerance. The volume of work fell outside the limitations of a single employee.

Page 75 of 144 The ask for an additional Problem Wildlife Officer will allow County staff to respond to the additional calls to service in a timely manner, in addition to a number of added benefits. First and foremost of these being elevated safety. Often times our problem wildlife officer finds himself in remote, difficult to access locations for extended periods of time. This is the nature of the position and the tasks required. With an inability to carry communication devices due to a risk of potentially detonating an explosive charge prematurely, the job becomes exponentially more dangerous. A second person to assist in these operations and ensure the safety of our officers, becomes a necessity.

Recently discussed at the 2018 provincial ASB conference was the transfer of wildlife encounter investigations from provincial conservation officers to officers and/or staff at a municipal level. While these changes have only just come up, an additional officer would give the County the ability to assist our ratepayers with such incidences.

An additional officer also gives the County a succession plan. The job of problem wildlife control takes a detailed understanding of a complex set of waterways, flow patterns, and infrastructure. Such knowledge is not something that is teachable or transferred on short notice. The ability to capture this knowledge is invaluable, and is something that must be retained.

1) That County Council approve the addition of a second Problem Wildlife Officer within the Agricultural Services Department at Lac Ste. Anne County.

2) That County Council approve the addition of a second Problem Wildlife Officer with the Agricultural Services Department at Lac Ste. Anne County on an temporary term.

3) That County Council direct administration to provide additional information regarding the addition of a second Problem Wildlife Officer, as noted below, and that the item be returned to Council for consideration: ______

4) That County Council receive the discussion regarding the addition of a second Problem Wildlife Officer as information.

PREPARED BY: Aren SKOGSTAD

Page 76 of 144 ATTACHMENTS: Problem Wildlife Officer Job Description 2018 DRAFT

Page 77 of 144 Page 1 March 1, 2018 Draft

LAC STE. ANNE COUNTY

Position Title: Problem Wildlife Officer Direct Report: Agricultural Services Manager

Departmental Management: N/A Primary Responsibility: Problem wildlife control, mitigation, and resolution.

Effective Date: March 1, 2018 DRAFT County Manager Authorization:

1) Problem Wildlife Control a. Beaver Control o Liaise with landowners on problem beaver complaints. o Removal of beaver dams by approved methods. o Removal of problem beaver by approved methods. o Facilitate the installation of beaver mitigation devices as required. b. Coyote Control o Investigate complaints of coyote predation on livestock. o Provide predation control work for coyotes by approved methods. o Liaise with livestock producers. c. Rats o Respond to incidents where rats have been potentially identified. o Validate the concern. o Report to the province as required o Assist in the control of validated instances. d. Wild Boar o Assist the Province with the wild boar eradication program as required. e. Problem wildlife Incident Investigation o Respond to incidents involving problem wildlife, and/or human interaction and/or domestic animals. o Report to the Province as required. o Recommend possible mitigation measures. f. Provision of strychnine concentrate to verified agricultural producers o Facilitate the Sale of liquid 2% Strychnine concentrate to qualified agricultural producers.

2) Assist in the creation and maintenance of County documentation including but not limited to budgets, agreements, inventories, and grant claims.

3) Promote and maintain a positive working relationships with Alberta Agriculture and Forestry, Alberta Environment and Parks, Local Fish and Wildlife Enforcement Officers, Lac Ste. Anne County Council, and the Rate Payers within Lac Ste. Anne County.

Page 78 of 144 Page 2 March 1, 2018 Draft

4) Provide the Agricultural Service Board with recommendations on programs, services, equipment and capital expenditures.

5) Operate County vehicles and equipment as required in a safe and proficient manner.

6) Keep confidential all information obtained while employed at Lac Ste. Anne County

7) Be aware of and adhere to the County's health and safety policies, follow the responsibilities as outlined in the Health and Safety Manual, comply with all safe work procedures, and monitor and enforce compliance of the health and safety program.

8) Other duties as assigned by the Agricultural Services Manager or as required to meet the obligations of this position.

Training and Experience:

1) Valid Alberta Form 7 permit

2) Valid Canadian Firearms Possession and Acquisition License

3) Valid Blasting/Explosives License

4) Ability to pass a federal security screening for the purpose of obtaining access to explosives.

5) Valid Transportation of Dangerous Goods Certification

6) Detailed understanding of the Animal Health Act, and Stray Animals Act.

7) A working knowledge of basic Cartography, Geographic Positioning Systems (GPS) & Geographic Information Systems (GIS).

8) Flexibility of hours due to overtime requirements, attendance at meetings, membership duties, and other County activities.

9) Attention to detail, problem solving skills, and an analytical ability are required.

10) Strong initiative and leadership qualities.

11) Strong Aptitude for outdoor activity

12) Well-developed interpersonal and communication skills. The ability to create, and sustain professional relationships.

Page 79 of 144 Page 80 of 144 Meeting: County Council Regular Meeting - 08 Mar 2018

Title: Crop Inspector Seasonal Position

PREPARATION DETAILS Department Of: Agriculture Services Proposed Actions: Action Item Severed in Accordance with FOIP: Yes

POLICY & BUDGET INFO Expenditure: $30,000.00 Expenditure Required: Yes Amount Budgeted: $0.00 Amount Not Budgeted: $30,000.00

That County Council approve the addition of a seasonal crop inspector position to the Agricultural Services Department at Lac Ste. Anne County.

The proposition to add a seasonal crop inspector position to the Agricultural Services team, is a direct result of the increased ask of local producers to collaborate on the management of crop pests and disease. While within our legal right and obligation to enter land for the purposes of the Pest Control Act without issuing prior notice, it is often times not without controversy. In an ever increasing number of circumstances we are asked by Farmers to give notice of our presence within their fields. Historically this has not been done in the interest of completing our obligations under the act in a

Page 81 of 144 timely manner. In an effort to work with our agricultural producers, engage them in the act, and collaborate at the field level, I am proposing the addition of a crop inspector to our seasonal positions. The role of the inspector would be to conduct the provincially mandated surveys, as well as those that are of benefit to the producers within the municipality. The Crop Inspector position would be directed to work with our Farmers to identify pest and disease issues, assist with agronomic concerns, promote, educate and instruct on agronomic best practices, and to continue building a strong tie between the County and local producers. Agriculture is the primary industry within this municipality, the addition of this position sends a clear message to Farmers that County Council and Administration is here to support them.

Option 1: That County Council approve the addition of a seasonal crop inspector position to the Agricultural Services Department at Lac Ste. Anne County. Option 2: That County Council not approve the addition of a seasonal crop inspector position to the Agricultural Services Department at Lac Ste. Anne County.

PREPARED BY: Aren SKOGSTAD

ATTACHMENTS: Crop Inspector Job Discription Seasonal 2018

Page 82 of 144 Page 1 March 1, 2018 Draft

LAC STE. ANNE COUNTY

Position Title: Crop Inspector Direct Report: Assistant Agricultural Services Manager

Departmental Management: None Primary Responsibility: Crop Inspection/Agronomic Work

Effective Date: March 1, 2018 DRAFT County Manager Authorization:

General: 1) Conduct an annual Clubroot in Canola survey within the municipality, report to the Province as required. 2) Conduct an annual Grasshopper Survey within the municipality, report to the Province as requested. 3) Conduct an annual Fusarium survey within the municipality, report to the province as requested. 4) Conduct anomalous Pest and Disease surveys as requested by the Province and/or Municipality. Report as required. 5) Assist Producers in the sampling of soil, and forage as requested and resources allow. 6) Respond to instances of producer concern related to agronomic issues. 7) Complete Provincial Crop Reporting as requested by the Province. 8) Complete the Agroclimate Impact Reporter as requested by the Federal Government. 9) Conduct inspections under the authority of Alberta’s Weed Control Act for Prohibited Noxious and Noxious weeds throughout the municipality 10) Assist with extension programming as required, including but not limited to tours, field days, information sessions, etc. 11) Promote and maintain a positive working relationships with Agriculture and Agri-Food Canada, Alberta Agriculture and Forestry, Lac Ste. Anne County Council, and the Rate Payers within Lac Ste. Anne County.

Page 83 of 144 Page 2 March 1, 2018 Draft

12) Provide the Agricultural Service Board with recommendations on programs, services, equipment and capital expenditures. 13) Operate County vehicles and equipment as required in a safe and proficient manner. 14) Keep confidential all information obtained while employed at Lac Ste. Anne Count. 15) Be aware of and adhere to the County's health and safety policies, follow the responsibilities as outlined in the Health and Safety Manual, comply with all safe work procedures, and monitor and enforce compliance of the health and safety program. 16) Other duties as assigned by the Agricultural Services Manager or as required to meet the obligations of this position.

Training and Experience:

1) Post-secondary education in an agriculture or an environmental sciences related field. Experience in a similar position may be considered as equivalent. 2) Thorough knowledge of agriculture and agricultural weeds, pests, and disease. With the ability to identify as required. 3) A working knowledge of basic Cartography, Geographical Positioning Systems (GPS) & Geographic Information Systems (GIS). 4) Flexibility of hours due to overtime requirements, attendance at meetings, membership duties, and other County activities. 5) Attention to detail, solid problem solving skills, and an analytical ability are required. 6) Strong initiative and leadership qualities. 7) Well-developed interpersonal and communication skills. The ability to create, and sustain professional relationships.

Page 84 of 144 Meeting: County Council Regular Meeting - 08 Mar 2018

Title: Municipal Reserve Inspector (Seasonal Position)

PREPARATION DETAILS Department Of: Agriculture Services Proposed Actions: Action Item Severed in Accordance with FOIP: Yes

POLICY & BUDGET INFO Expenditure: $30,000.00 Expenditure Required: Yes Amount Budgeted: $0.00 Amount Not Budgeted: $30,000.00

That County Council approve the addition of a seasonal Municipal Reserve Inspector within Agriculture Services at Lac Ste. Anne County.

As of last count Lac Ste. Anne County owns in excess of four hundred municipal properties, reserves, and green spaces. Many of these properties were acquired through the sub division process or alternate means, and have not been inspected since the original acquisition. While some of these properties may not have any significant issue or subsequent budget implication, some may. Without a current inventory of the properties and their condition, the total liability is unknown. The proposition to add a seasonal employee as a Municipal Reserve Inspector is to

Page 85 of 144 address this unknown liability. Compiling a detailed inventory of County owned properties, will allow us to make informed decisions in regard to weed and brush control, development opportunity, and budget implication.

Option 1: That County Council approve the addition of a seasonal Municipal Reserve Inspector to Agriculture Services at Lac Ste. Anne County. Option 2: That County Council not approve the addition of a seasonal Municipal Reserve Inspector to Agriculture Services at Lac Ste. Anne County.

PREPARED BY: Aren SKOGSTAD

ATTACHMENTS: MR Inspector Job Discription Seasonal 2018 Lac Ste. Anne OWNED PROPERTIES - Current as of April 19,2017

Page 86 of 144 Page 1 March 1, 2018 Draft

LAC STE. ANNE COUNTY

Position Title: Municipal Reserve Inspector Direct Report: Assistant Agricultural Services Manager

Departmental Management: None Primary Responsibility: Property Inspection

Effective Date: March 1, 2018 DRAFT County Manager Authorization:

General: 1) Administrate, Execute, and Document the inventory of Lac Ste. Anne County municipal lands. 2) Assist in the creation and administration of a management plan for municipal lands. 3) Promote and maintain a positive working relationships Lac Ste. Anne County Council, and Rate Payers within Lac Ste. Anne County. 4) Provide the Agricultural Service Board with recommendations on programs, services, equipment and capital expenditures. 5) Operate County vehicles and equipment as required in a safe and proficient manner. 6) Keep confidential all information obtained while employed at Lac Ste. Anne Count. 7) Be aware of and adhere to the County's health and safety policies, follow the responsibilities as outlined in the Health and Safety Manual, comply with all safe work procedures, and monitor and enforce compliance of the health and safety program. 8) Other duties as assigned by the Agricultural Services Manager or as required to meet the obligations of this position.

Training and Experience:

1) Post-secondary education in an agriculture or an environmental sciences related field. Experience in a similar position may be considered as equivalent.

Page 87 of 144 Page 2 March 1, 2018 Draft

2) An advanced knowledge of basic Cartography, Geographical Positioning Systems (GPS) & Geographic Information Systems (GIS). 3) Flexibility of hours due to overtime requirements, attendance at meetings, membership duties, and other County activities. 4) Attention to detail, solid problem solving skills, and an analytical ability are required. 5) Strong initiative and leadership qualities. 6) Well-developed interpersonal and communication skills. The ability to create, and sustain professional relationships.

Title: Agricultural Services Policy Cancellations

PREPARATION DETAILS Department Of: Agriculture Services Proposed Actions: Action Item Severed in Accordance with FOIP: Yes

RECOMMENDATION: that County Council cancel the following Agricultural Services Policies as presented: Policy 403 - ASB Provincial Tour Policy 410 - Dynamite Purchase Policy 415 - Environment Concerns Affecting Water bodies Policy 430 - Farm Family Award Policy 440 - Meetings (Date, Per Diem & Mileage) Policy 460 - Rental Equipment for ASB Policy 461 - Roadside Seeding Policy 484 - Vegetation Control Policy 489 - Weed & Pest Enforcement Policy 490 - Weed Control on New Road Construction Policy 491 - Weeds - Alberta Transportation

During an extensive review of the policy handbook the following policies were found obsolete and required cancellation.The cancellation of these policies will assist in the

Page 97 of 144 redevelopment of the policy and procedure system currently in progress.

Policy 403 - ASB Provincial Tour This policy is no longer relevant as the tour is not a mandated board activity. The decision to attend is based on the direction of the ASB and County Council on an annual basis.

Policy 410 - Dynamite Purchase This policy is not required as the purchase of dynamite by Lac Ste. Anne County is legislated by superseding Federal legislation.

Policy 415 - Environment Concerns Affecting Water bodies This policy is not policy, rather procedural in nature as it outlines procedures to address how to work with landowners having environmental concerns on their property. Further a policy would not be required as concerns involving bodies of water are dealt with in accordance with superseding Provincial and Federal Legislation.

Policy 430 - Farm Family Award This policy is not required as the award was offered through Northlands and awarded during Farm Fair International. Lac Ste. Anne County has not been approached with potential nominations for a number of years. This award is administered through a private organization and is not a mandated municipal duty.

Policy 440 - Meetings (Date, Per Diem & Mileage) This policy is no longer current following the development of the new Agricultural Service Board.

Policy 460 - Rental Equipment for ASB This policy is no longer relevant two fold - 1) much of the equipment specified within the policy is no longer relevant or available

Policy 461 - Roadside Seeding This policy is not relevant as the activity of roadside seeding is conducted by the public works department and is determined on a case-by-case basis.

Policy 484 - Vegetation Control This policy is not policy, rather procedural in nature as it outlines guidelines on the process to control weeds on Lac Ste. Anne County property. A Vegetation Control policy is not required, as it is legislated by superseding Provincial legislation.

Policy 489 - Weed & Pest Enforcement This policy is not policy, rather procedural in nature as it outlines process to enforce the control of noxious weeds in relation to the Weed Control Act. A Weed & Pest

Page 98 of 144 Control policy is not required, as it is legislated by superseding Provincial legislation.

Policy 490 - Weed Control on New Road Construction This policy is not relevant to current practice, is procedural in nature and the Weed & Pest Control is legislated by superseding Provincial legislation.

Policy 491 - Weeds - Alberta Transportation This policy is not policy, rather procedural in nature and Weed & Pest Control in Lac Ste. Anne County is legislated by superseding Provincial legislation.

OPTIONS: that County Council cancel the following policies as presented: Policy 403 - ASB Provincial Tour Policy 410 - Dynamite Purchase Policy 415 - Environment Concerns Affecting Water bodies Policy 430 - Farm Family Award Policy 440 - Meetings (Date, Per Diem & Mileage) Policy 460 - Rental Equipment for ASB Policy 461 - Roadside Seeding Policy 484 - Vegetation Control Policy 489 - Weed & Pest Enforcement Policy 490 - Weed Control on New Road Construction Policy 491 - Weeds - Alberta Transportation that County Council cancel the following policies with these amendments: Policy 403 - ASB Provincial Tour Policy 410 - Dynamite Purchase Policy 415 - Environment Concerns Affecting Water bodies Policy 430 - Farm Family Award Policy 440 - Meetings (Date, Per Diem & Mileage) Policy 460 - Rental Equipment for ASB Policy 461 - Roadside Seeding Policy 484 - Vegetation Control Policy 489 - Weed & Pest Enforcement Policy 490 - Weed Control on New Road Construction Policy 491 - Weeds - Alberta Transportation

PREPARED BY: Stacey WAGNER

Page 99 of 144 ATTACHMENTS: Cancel 403 - ASB Provincial Tour-22Feb05 Cancel 410 - Dynamite Purchase2008 CANCEL 415 - Envir.Concerns Affecting Waterbodies Policy Cancel 430 - Farm Family Award Cancel 440 - Meetings (Date, Per Diem & Mileage)revised-22Feb05 Cancel 460 - Rental Equipment (ASB) For Ref. Only-see Pol 235 -2001 Cancel 461 - Roadside Seeding Cancel 484 - Vegetation Control Cancel 489 - Weed & Pest Enforcement Cancel 490 - Weed Control on New Road Construction Cancel 491 - Weeds - Alberta Transportation

Page 100 of 144 Page 1 of 1

LAC STE. ANNE COUNTY Section: 400 Policy: 403 Cross Ref.: 440

TITLE: ASB PROVINCIAL TOUR

LEGISLATIVE REFERENCE: None

APPROVAL / RESOLUTION NUMBER: 04-05 (ASB meeting)

DATE: February 22nd, 2005

PURPOSE: Provincial Agricultural Service Board Tour Attendance

GUIDELINES: That Lac Ste. Anne County provide the registration, mileage, per diem and expenses for the Agricultural Service Board members, the Agricultural Services Manager and the Assistant Agricultural Services Manager to attend this conference annually.

August 2006

Page 101 of 144 Page 1 of 1

LAC STE. ANNE COUNTY Section: 400 Policy: 410

TITLE: DYNAMITE PURCHASE

APPROVAL / RESOLUTION NUMBER: 10-95 , 923-08

DATE: 1995, June 24, 2008

PURPOSE: Conditions pertaining to purchasing dynamite.

GUIDELINES: Dynamite for local beaver dam control shall be purchased through the Agricultural Service Board from private supply companies for the purpose of dam removal & flood control.

Page 102 of 144 Page 1 of 1

LAC STE. ANNE COUNTY Section: 400 Policy: 415

TITLE: ENVIRONMENTAL CONCERNS AFFECTING WATER BODIES

APPROVAL / RESOLUTION NUMBER: 1412-02

DATE: November 28th, 2002

PURPOSE: Procedures pertaining to reported or observed environmental concerns on all land surrounding water bodies.

GUIDELINES: That the following steps be followed when dealing with a landowner(s) who has environmental concerns on his property. These steps would be followed through on a progressive basis until a satisfactory solution has been reached and implemented:

1) Initial contact by Agricultural Service Board (ASB) personnel. 2) Set up a meeting with the landowner(s), local Councillor and the appropriate Municipal, Provincial and/or Federal personnel. 3) Involve Provincial departments, such as Alberta Environment or Natural Resources Conservation Board (NRCB). 4) Federal involvement – Department of Fisheries And Oceans (DFO)

NOTE: In extreme situations, notification to Department of Fisheries And Oceans (DFO) may be performed at the initial stage.

Contact with NRCB/DFO to be coordinated by the ASB.

April 2003

Page 103 of 144 Page 1 of 1

LAC STE. ANNE COUNTY Section: 400 Policy: 430

TITLE: FARM FAMILY AWARD

APPROVAL / RESOLUTION NUMBER: 36-98

DATE: June 23rd, 1998

PURPOSE: Conditions to be met before the Agricultural Service Board recommends an applicant for the Farm Family Award.

GUIDELINES: That we will not recommend a Farm Family unless there are at least 3 applicants.

October 1998

Page 104 of 144 Page 1 of 1

LAC STE. ANNE COUNTY Section: 400 Policy: 440 Cross Ref.: 403

TITLE: MEETINGS - DATE, PER DIEM & MILEAGE

PREVIOUS APPROVAL / RESOLUTION NUMBER(S): 938-97; 1170-98; 642-03

APPROVAL / RESOLUTION NUMBER: None

DATE: Annual Organizational Meeting

PURPOSE: Meeting attendance and payment.

GUIDELINES: Motion #1170-98 - The Agricultural Service Board holds meetings beginning at 9:30 AM on the fourth Tuesday of every second month beginning in February. Meetings are attended by all Councillors, Agricultural Fieldman, Assistant Fieldman, Conservation Coordinator and ASB Secretary.

For attendance at these meetings a member receives a “per diem” according to County Policy plus round trip mileage as per Policy (Motion #642-03). The same rate of compensation is paid for attendance at special meetings and at the Regional ASB Conference. For the Provincial ASB Conference held in February a member receives “per diem” and mileage in accordance with County Policy.

August 2006

Page 105 of 144 Page 1 of 2

LAC STE. ANNE COUNTY Section: 400 Policy: 460 Cross Ref.: 235

TITLE: RENTAL EQUIPMENT (ASB)

APPROVAL / RESOLUTION NUMBER:

DATE:

PURPOSE: To provide specific equipment for rental to County residents.

GUIDELINES: 1. Livestock EquipmentRENTAL RATE DAMAGE DEPOSIT

Hoof Trimming Table $30.00/day $100.00 Portable Squeeze $30.00/day $100.00 Calf Cradles (2) $30.00/day $100.00 Corral Panels $30.00/day $100.00 Portable Loading Chute $30.00/day $100.00 Portable Scale $30.00/day $100.00

2. Soil Mover (8.5 cu yd Capacity) $50.00/day $250.00

3. Tree Planter $30.00/day* $250.00 *Rental rate will be waived for one days use for ratepayers approved for Field Shelterbelt Trees from the Alberta Tree Nursery.

4. Sprayers a) Pasture Sprayers - self contained trailer mounted sprayers capable of spraying a 40 foot swath. Also equipped with spraygun. Rental Rate: $20.00 Damage Deposit: $250.00

b) John Bean High Pressure Sprayers - trailer mounted, 160 gallon tank equipped with handgun and 100 feet of hose. Available at NO CHARGE

c) Backpak Sprayers - available from County Office or locations throughout the County (Inquire at 785-3411 or 459-1900) Rental Rate: None Damage Deposit: $25.00

d) Meter-Miser - for weed control on lawns Rental Rate: $10.00 Damage Deposit: $50.00

Rental Equipment (ASB) September 2001

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6. Skunk Traps/Cage Traps Rental Rate: None Damage Deposit: $25.00

7. Dehorners Rental Rate: None Damage Deposit: None

8. Shock Chlorination Tank 300 gallon plastic tank available for Shock Chlorination of water wells.

Rental Rate: $20.00 Damage Deposit: $50.00

Fees do not include G.S.T.

Rental Equipment (ASB) September 2001

Page 107 of 144 Page 1 of 1

LAC STE. ANNE COUNTY Section: 400 Policy: 461

TITLE: ROADSIDE SEEDING

APPROVAL / RESOLUTION NUMBER: 36-87

DATE:

PURPOSE: Purchase of the seed for the purposes of seeding backsloping after new construction to be responsibility of the Agricultural Service Board.

GUIDELINES: That the seeding of roadsides under new construction, where backsloping occurs and where erosion takes place shall be done by the Public Works Department, and further that the Agricultural Service Board purchase the seed as required.

September, 1997

Page 108 of 144 LAC STE. ANNE COUNTY Section: 400 Policy: 484

TITLE: Vegetation Control Policy

APPROVAL / RESOLUTION NUMBER: 262-10

DATE: March 12th, 2010

PURPOSE: To establish guidelines to control weeds and woody vegetation on Lac Ste. Anne County owned properties and roadsides. This provides for the control of weeds under the Weed Control Act and for the control of encroaching woody vegetation (brush) in County Rights-of-ways (ditches).

1. Spraying will be performed by employees of the County and/or by contractors under direction of the Agricultural Services Manager holding valid Pesticide Applicators Licenses. Spraying will adhere to the guidelines set out in the Industrial Vegetation Management Association of Alberta (IVMAA) Industry Standards and Good Practices handbook, and the Environmental Code of Practices for Pesticides.

2. The Vegetation Control program will be advertised annually.

3. Spraying will not be performed within 30 meters of any water course; or visible shelterbelt, garden, residence, unless spot treatment is required or under a Special Use Approval.

4. No spray areas can be acquired under the strict guidelines of the “No Spray” Policy. (Policy 450)

5. Woody vegetation will be sprayed or mechanically removed to control encroaching brush which inhibits snow removal, grading, construction, or maintenance of roads.

6. Brush will also be removed to improve sightlines at intersections and along rights-of-ways that may reduce incidents with other traffic and/or wildlife.

7. Brush Spray agreement may be entered into with the landowner to control brush inside the fenceline upon written approval from the landowners to remove vegetation in fencelines adjacent to County improved roads or rights-of-ways.

8. Vegetation (weed) Control may also take place on privately owned land with a custom spray agreement between the landowner & the County.

Page 109 of 144 LAC STE. ANNE COUNTY Section: 400 Policy: 489

TITLE: WEED & PEST ENFORCEMENT POLICY

LEGISLATIVE REFERENCE: Weed Control Act & Agricultural Pests Act of Alberta RSA 2000

APPROVAL / RESOLUTION NUMBER: 923-08, 482-12

DATE: June 24th, 2008; April 24th, 2012

PURPOSE: To help in the enforcement of the Weed Control Act, and Agricultural Pests Act of Alberta. Landowners not complying with weed and pest control orders pay administration fees

GUIDELINES:

a) Land within Lac Ste. Anne County will be inspected for the presence of weeds listed under the Weed Control Act each growing season. This will take place during the growing season in the months between May and September. b) Inspections will be conducted by the Agricultural Fieldman or by an Inspector appointed by the Lac Ste. Anne County Agricultural Service Board. c) Weed Notices will be issued on land(s) where cooperation by the landowner is not achieved. d) The expenses of the removal of the prohibited Weeds or Pests will be charged to the landowner plus a 20% administration fee. e) Agricultural Services administration staff will provide information and education to landowners regarding the control of weeds and the spread of disease in crops.

Page 110 of 144 Page 1 of 1

LAC STE. ANNE COUNTY Section: 400 Policy: 490

TITLE: WEED CONTROL ON NEW ROAD CONSTRUCTION

APPROVAL / RESOLUTION NUMBER: 265-93, 769-00

DATE: July 27th, 2000

PURPOSE: Control of noxious weeds only on portions of private land disturbed for the purposes of road construction or improvement for a period of no longer than five years.

GUIDELINES: That a weed control policy be implemented by the Agricultural Service Board with cost of same to come out of the Public Works construction budget, as follows:

WEED CONTROL ON NEW ROAD CONSTRUCTION POLICY: That the County be responsible for the control of Weeds designated as Noxious or Restricted (under the Weed Control Act, Revised Statutes of Alberta 1980, Chapter W-6 with amendments in force as of November 9th, 1990) on only the portions of private land disturbed for the purposes of road construction or improvement for a period not exceeding five (5) years from the date of this agreement. The land must be left accessible for weed control to be carried out. The County will carry out the said weed control in a manner consistent with good agricultural practices. The landowner will hold the County harmless from any claim for loss or damage caused to his property by reason of the performance or non-performance of the said weed control, whether such loss or damage is the result of the negligence or any act or omission or commission of any servant, agent or employee of the said municipality, or otherwise.

M#769-00 – that the Agricultural Service Board and Public Works Department coordinate inspection and control of possible weed infestations on new construction.

January 2001

Page 111 of 144 Page 1 of 1

LAC STE. ANNE COUNTY Section: 400 Policy: 491

TITLE: WEEDS - ALBERTA TRANSPORTATION

APPROVAL / RESOLUTION NUMBER: 12-95

DATE:

PURPOSE: Control of noxious weeds along Highway 43.

GUIDELINES: That Alberta Transportation be contacted to establish a program with Lac Ste. Anne County for control of noxious weeds along Highway 43.

September, 1997

Page 112 of 144 Meeting: County Council Regular Meeting - 08 Mar 2018

Title: Cancel Policy #265-1, Disposal of County Owned Lands

PREPARATION DETAILS Department Of: Corporate Services Proposed Actions: Action Item

RECOMMENDATION: that County Council cancels policy #265-1, Disposition of County Owned Lands. Further that County Council approves policy #03-050-003, Disposition of County Tangible Capital Assets (TCA).

Policy 265-1, Disposition of County Owned Lands, was created to provide guidance on the disposal of tax recovery, direct purchase and reserve lands. In 2016, the tax recovery property disposal process was clarified with policy #03-010-006, Disposal of Tax Recovery Properties. There is no policy guiding the disposal of all other remaining categories of tangible capital assets (TCA).

Policy 265-1 contains no effective policy statement, deferring instead to "consider each disposition and determine the method of disposition. Given how seldom land disposition is required, the recommendation from Administration will be to cancel this policy and consider each land disposition on its individual circumstances. This is the same practice recommend for the disposal of all other municipal assets.

Although the absence of a policy would mean that each TCA disposal would be reviewed individually by Council, Administration does recommend approving a policy,

Page 113 of 144 to ensure the process is clear to the public.

1) that County Council cancels policy #265-1, Disposition of County Owned Lands. Further that County Council approves policy #03-050-003, Disposition of County Tangible Capital Assets (TCA), as presented.

2) that County Council cancels policy #265-1, Disposition of County Owned Lands. Further that County Council approves policy #03-050-003, Disposition of County Tangible Capital Assets (TCA), with the following amendments:

3) that County Council cancels policy #265-1, Disposition of County Owned Lands.

PREPARED BY: Robert OSMOND

ATTACHMENTS: Policy 03-010-006 Disposal of Tax Recovery Properties Policy 03-050-003 - Disposal of Tangible Capital Assets 265-1 - Disposition of County Owned Lands-8Jun05

Page 114 of 144

Function: Corporate Services - 03 Department: Assessment & Taxation - 010 Policy No.: 006

Disposal of Tax Recovery Properties Effective Date: June 9th, 2016 Review Date: June 9th, 2021 References: Cancel: Resolution #: 459-16

CAO Signature:

Purpose: This policy establishes the process the disposal of tax recovery properties that fail to sell at public auction. The goal is to expedite returning these properties to a taxable status.

Guidelines: 1. Council directs that tax recovery properties that fail to sell at public auction will be disposed of as outlined below. Further, Council authorizes the sale of these properties within the guidelines below. Administration is responsible to ensure that all aspects of the MGA and Tax Recovery Regulations are followed in the execution of this policy.

2. Action plan for properties that went to public auction less than 15 years ago:

a. Compile an electronic listing of all properties offered for sale but not sold at a public auction for each year of the action plan

b. By acquiring a copy of the property title from Alberta Land Titles, each property will be reviewed for encumbrances.

c. Properties will be forwarded to a contracted real estate agent for assessment and a report of the market value of the property.

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Page 115 of 144

d. The properties will be listed with a contracted real estate agent as available for sale at or above the estimated market value of the property.

e. Listed properties will not be open to offers for the first 14 days following initial listing.

f. All offers must be made conditional to the County making application for title under section 424 of the MGA and that the title is not revived by the previous owner prior to the sale.

g. Proceeds of the sale net of those items listed in section 427(2) of the MGA will be held in trust in accordance to 427 and 428 of the MGA

h. The properties will be advertised as available for public sale. This will continue until the property is sold or 15 years from the date of the public auction.

3. Action plan for properties that went to public auction more than 15 years ago:

a. Compile an electronic listing of all properties offered for sale but not sold at a public auction for each year of the action plan

b. By acquiring a copy of the property title from Alberta Land Titles, each property will be reviewed for encumbrances.

c. A request will be made to the Registrar to cancel the title and reissue in the name of the municipality under section 428.2 of the MGA.

d. The properties will be listed as available for sale at a rate not exceeding the greater value of the amount owning on the roll or 50% of the assessed value of the property, using a contracted real estate agent.

e. Listed properties will not be open to offers for the first 14 days following initial listing.

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Page 116 of 144

f. Proceeds of sale are applied to the tax roll, with any amounts exceeding the amount owing on the roll being forwarded to general revenue. Any amounts remaining on the tax roll after the proceeds of sale are applied will be cancelled.

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Page 117 of 144 Function: Corporate Services - 03 Department: Finance – 050 Policy No.: 003

Disposal of Tangible Capital Assets Effective Date: March 8th, 2018 Review Date: March 8th, 2023 References: Cancel: Resolution #:

CAO Signature:

Purpose: This policy establishes the process the disposal of tangible capital assets, with the exception of tax recovery properties that fail to sell at public auction. As these types of disposals are so infrequent, County Council will review the process for each occurrence.

Guidelines: County Council will review any disposal of tangible capital assets and determine the appropriate disposal process on a case by case basis.

Acceptable public road access shall exist prior to the County disposing of any land. An agreement accompanied by an irrevocable letter of credit for the entire estimated amount required to construct acceptable public access will be considered by the County.

County Councillors and County Employees are not eligible to purchase tangible capital assets sold by the County.

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Page 118 of 144 Page 1 of 1

LAC STE. ANNE COUNTY Section: 200 Policy: 265-1

TITLE: Disposition of County Owned Lands

LEGISLATIVE REFERENCE: None

APPROVAL / RESOLUTION NUMBER: 905-05

DATE: June 8th, 2005

PURPOSE: To establish a policy regarding the disposition of all County owned lands.

GUIDELINES:

Guidelines and Objectives:

Over many years, the County has obtained title to numerous lands through the tax recovery process, direct purchase or through reserve dedication. In some instances, the dispositions (sale) of these lands are deemed to be appropriate and the County may dispose (sell) same following the procedures below:

1) Acceptable public road access shall exist prior to the County disposing of any lands. An agreement accompanied by either a cash deposit or irrevocable letter of credit for the entire estimated amount required to construct acceptable public access will be considered by the County, in lieu of existing road access. 2) The County may advertise the lands for tender or alternatively list the lands with a real estate agent. County Council shall consider each land disposition and determine the method of disposition. 3) County Councillors and County employees are not eligible to purchase lands sold by the County.

June 2005

Page 119 of 144 Page 120 of 144 Meeting: County Council Regular Meeting - 08 Mar 2018

Title: Bylaw #05 - 2018, Small Business Taxation Subclass

PREPARATION DETAILS Department Of: Assessment Proposed Actions: Action Item

RECOMMENDATION: that County Council provides three readings to Bylaw #05-2018, Small Business Taxation Subclass.