The State Cooperative Rubber Marketing Federation Ltd. P.B. No. 15, Gandhi Nagar, Cochin – 682 020 Phone: 0484 – 2205790, 2206921, 2204765 FAX: (91) 484 – 2205827,2203425 E-mail: [email protected] Website: www.rubbermark.com

F1/2018 -19 Date: 23/06/2018

E-Tender, Terms and Conditions

1. This tender is an e-Tender and is being published online for the supply of Fertilizers to various Societies/dealers a n d o u r F M U s ( Al u v a ( C h a l a c k a l ), K o z h i k o d e , C h a d a y a m a n g a l am) in Kerala for the year 2018-19. The tender is invited in two cover s system from the registered and eligible firms through e -procurement portal of Government of Kerala (https:// www.etenders.kerala.gov.in). Prospective bidders willing to participate in this tender shall necessarily register themselves with above mentioned e -procurement portal. Last date & time for uploading the tender in the e-tender site i.e., www.etenders.kerala.gov.in is on or before 5 P.M. on 07/07/2018 . The bids will be opened at 11.30 A.M. on 11/07/2018. 2. Online Bidder registration process: Bidders should have a Class II or above Digital Signature Certificate (DSC) to be procured from any Registration Authorities (RA) under the Certifying Agency of . Details of RAs will be available on www.cca.gov.in. Once, the DSC is obtained, bidders have to register on www.etenders.kerala.gov.in website for participating in this tender. Website registration is a one -time process without any registration fees. However, bidders have to procure DSC at their own cost . Bidders may contact e-Procurement support desk of Kerala State IT Mission over telephone at 0471-2577088/188/388 or 0484 -2336006, 2332262 or 0497-2764788, 2764188 or 0483- 273294 or through email: [email protected] or [email protected] for assistance in this regard. 3. Online Tender Process: The tender process shall consist of the following stages: i. Downloading of tender document: Tender document will be available for free download on www.etenders.kerala.gov.in. However, tender document fees shall be payable online at the time of bid submission as stipulated in this tender document. ii. Pre-bid meeting: Nil. iii. Publishing of Corrigendum: All corrigenda shall be published on www.etenders.kerala.gov.in and shall not be available elsewhere. iv. Bid submission: Bidders have to submit their bids along with supporting documents to support their eligibility, as required in this tender document on www.etenders.kerala.gov.in. No manual submission of bid is allowed and manual bids shall not be accepted under any circumstances. v. Opening of Technical Bid and Bidder short-listing: The technical bids will be opened, evaluated and shortlisted as per the eligibility and technical qualifications. All documents in support of technical qualifications shal l be submitted (online). Failure to submit the

documents online will attract disqualification. Bids shortlisted by this process will be taken up for opening the financial bid. vi. Opening of Financial Bids: Bids of the qualified bidder’s shall only be consider ed for opening and evaluation of the financial bid on the date and time mentioned in critical date’s section. 4. Documents Comprising Bid: (i). The First Stage (Pre-Qualification or Technical bid): Pre-Qualification or Technical proposal shall contain the scanned copies of the following documents which every bidder has to upload: i) Document 1. Signed E – tender terms & conditions. Every intending tenderer has to be signed on each page of the tender conditions before uploading. ii) Document 2. The Bidder details. iii) Document 3. Scanned copy of Demand Draft of EMD amount. iv) Specification. v) Break up details of rate. The department doesn’t take any responsibility for any technical snag or failure that has taken place during document upload. (ii). The Second Stage (Financial Cover or Price bid): Financial Cover or Price bid shall contain the following documents which every bidder has to upload. i) Document 1. Rate Break-up details. The Rate break-up details for rate per metric ton should be uploaded separately in the format attached. ii) Document 2. Rate quoted BOQ. The Bidder shall complete the Price bid as per the BOQ format given for download along with this tender. The blank price bid should be downloaded and saved on bidder’s computer without changing file -name otherwise price bid will not get up loaded. The bidder should fill in the details in the same file and upload the same back to the website. Tendered rate in BOQ should be for delivery at various Societies/Dealers in Kerala and should be inclusive of all taxes, loading & transportation charge s. 5. Fixed price: Prices quoted by the Bidder shall be fixed during the bidder's performance of the contract and not subject to variation on any account. A bid submitted with an adjustable/ variable price quotation will be treated as non - responsive and rejected.

6. Tender Document Fees and Earnest Money Deposit (EMD): The Bidder shall pay, a tender document fees of Rs.1180/ - inclusive of 18% GST and Earnest Money Deposit as Demand Draft as per the table given below. The EMD is required to protect the purchase r against risk of Bidder’s conduct, which would warrant the forfeiture of security. The DD should be scanned and uploaded along with the

tender documents. The original DD should be reached at Rubber Mark Head Office on or before

7. Online Payment modes: The tender document fees can be paid in the following manner through e-Payment facility provided by the e -Procurement system (i) State Bank of India Multi Option Payment System (SBI MOPS Gateway): Bidders are required to avail Internet Banking Facility in any of below banks for making tender remittances in eProcurement System.

A) Internet Banking Options (Retail) 1 Allahabad Bank 32 Kotak Mahindra Bank 2 Axis Bank 33 Lakshmi Vilas Bank 3 Andhra Bank 34 Mehsana Urban Co-op Bank 4 Bandan Bank 35 NKGSB Co-operative Bank 5 Bank of Bahrain and Kuwait 36 Oriental Bank of Commerce Punjab and Maharashtra Cooperative 6 Bank of Baroda 37 Bank 7 Bank of India 38 Punjab National Bank 8 Bank of Maharashtra 39 Punjab and Sind Bank Bassein Catholic Co-operative 9 Bank 40 RBL Bank 10 BNP Paribas 41 Saraswat Cooperative Bank 11 Canara Bank 42 ShamraoVithal Cooperative Bank 12 Catholic Syrian Bank 43 South Indian Bank 13 Central Bank of India 44 Standard Chartered Bank 14 City Union Bank 45 State Bank of India 15 Corporation Bank 46 Syndicate Bank 16 Cosmos Bank 47 Tamilnad Mercantile Bank 17 DCB Bank 48 Tamilnadu Cooperative Bank 18 Dena Bank 49 The Kalyan Janata Sahakari Bank TJSB Bank (Erstwhile Thane Janata 19 Deutsche Bank 50 Sahakari Bank) 20 Dhanalaxmi Bank 51 UCO Bank 21 Federal Bank 52 Union Bank of India 22 HDFC Bank 53 United Bank of India 23 ICICI Bank 54 Vijaya Bank 24 IDBI Bank 55 YES Bank

25 Indian Bank 26 Indian Overseas Bank 27 IndusInd Bank 28 Jammu & Kashmir Bank 29 Janata Sahakari Bank 30 Karnataka Bank 31 Karur Vysya Bank B) Internet Banking Options (Corporate) 1 Bank of Baroda 21 Laxmi Vilas Bank 2 Bank of India 22 Oriental Bank of Commerce 3 Bank of Maharashtra 23 Punjab & Maharashtra Coop Bank 4 BNP Paribas 24 Punjab & Sind Bank 5 Canara Bank 25 Punjab National Bank 6 Catholic Syrian Bank 26 RBL Bank

7 City Union Bank 27 ShamraoVitthal Co-operative Bank 8 Corporation Bank 28 South Indian Bank 9 Cosmos Bank 29 State Bank of India 10 Deutsche Bank 30 Syndicate Bank 11 Development Credit Bank 31 UCO Bank 12 Dhanalaxmi Bank 32 Union Bank of India 13 Federal Bank 33 UPPCL 14 HDFC Bank 34 Vijaya Bank 15 ICICI Bank 35 Axis Bank 16 Indian Overseas Bank 17 JantaSahakari Bank 18 Jammu & Kashmir Bank 19 Karur Vysya Bank 20 Kotak Bank

(ii) During the online bid submission process, bidder shall select SBI MOPS option and submit the page, to view the Terms and Conditions page. On further submitting the same, the e - Procurement system will re-direct the bidder to MOPS Gateway, where two options namely SBI and Other Banks* will be shown. Here, Bidder may proceed as per below: a) SBI Account Holders shall click SBI option to with its Net Banking Facility., where bidder can enter their internet banking credentials and transfer the Tender Fee and EMD amount. b) Other Bank Account Holders may click Other Banks optionto view the bank selection page. Here, bidders can select from any of the 54 Banks to proceed with its Net Banking Facility, for remitting tender payments. * Transaction Charges for Other Banks vide SBI Letter No. LHO/TVM/AC/2016 -17/47 – 1% of transaction value subject to a minimum of Rs. 50/ - and maximum of Rs. 150/ - (iii) Any transaction charges levied while using any of the above modes of online payment has be borne by the bidder. The supplier/contractor's bid will be evaluated only if payment status against bidder is showing “Success” during bid opening. 8. SUBMISSION PROCESS: Bidders shall submit their Technical bid and Financial bid online on www.etenders.kerala.gov.in along with online payment of tender document fees . It is necessary to click on “Freeze bid” link/ icon to complete the process of bid submission otherwise the bid will not get submitted online and the same shall not be available for viewing/ opening during bid opening process. 9. The quantity mentioned in the schedule is only approximate and the supplier will have to effect the supply of the quantity mentioned in the Purchase Order. 10. The rate to be quoted by the tenderer should be for the supply at units as shown in the Schedule. The rate should include all taxes, duties, cesses loading and unloading charges and transporting charges for the supply of the items in the various places. The rate should be firm till the supplies are over. No price variation clause will be entertained. The additional conditions printed or otherwise added to the tender will not be binding on the Federation. 11. Time is the essence of the contract. The contractor should supply the entire material (full quantity) within the time limit stipulated in the purchase order. 12. The sample with test report from Rubber Board/ Government labs of the material from should be submitted on or before 07/07/2018, 5 PM. 13. The supply of fertilizers should be made in conformity with the samples and in

50KGs bags Supply of the material should be made strictly as per the sample. The Officers of the Federation authorized for the purpose will inspect the material and draw a sample and get it tested at the Rubber Board lab/ recognized laboratories of Agriculture Department under Government of Kerala. If the same do not conform to the specification/ approved samples such material received will be rejected. The resultant losses and expenses thus sustained to the Federation will be from the tenderer. The decision of the Managing Director in this regard will be final. 14. The period for supply of the materials should be strictly adhered to. No extension of period will be allowed in the ordinary course. For delayed supply, penalty at the rate of ½% of the cost of the material to be supplied will be realized for every seven days of extension. For less than seven days, proportionate penalty will be realized. 15. If the tenderer withdraws from his offer before the expiry period of supply, the Federation has the liberty to cancel the agreement and to forfeit the security deposit and EMD and also to arrange purchase of the item as a whole or part thereof at the risk and cost of the tenderer. 16. The acceptance of the tender rests with the Managing Director who does not bind himself to accept the lowest rate or any other rate. But the tenderers on their part should be prepared to carry out such portion of the supplies included in their tenders which may be allotted to him as per the purchase order. 17. Communication of acceptance of the tender normally constitutes a concluded contract. Nevertheless the successful tenderer shall also execute an agreement immediately after getting the acceptance letter. A security deposit equivalent to Rs. 100000/- for Dolamite Filler,for all Mixing Units together (including EMD) should be made before executing the agreement. 18. The Contractor shall not assign, make over, underlet or sublet the Contract to any other person or firm. 19. In case the contractor fails to make the supply of the entire quantity of the material or after having supplied part of the quantity, fails to fulfill the contract in full, all or part, Federation has the authority to cancel the agreement and to forfeit the security deposit and may, at the discretion of the Managing Director purchase by means of another tender/quotation or by negotiation or from the next highest tenderers, and the resultant loss, if any, sustained to the Federation together with such amount as may be fixed by the Managing Director towards the cost of damages will be realised from the defaulting contractor. Even if no purchases are arranged for the materials not supplied, the Security Deposit of the contractor will be forfeited 20. All payments to the contractor will be made by cheque only but if the party requested to effect the payment through RTGS such payment will be effected after deducting service charges, if any from the party. No advance payment or part payment will be made unless it is specified in the purchase order. 21. The following certificate is to be furnished in the invoices. “Certified that the goods on which Goods & Service Tax has been charged have not been exempted under the Goods & Service Tax Act or the Rules made there under and the charges on account of Tax on these goods are correct under the provisions of the relevant Act or the Rules made there under. Certified further that

we ……… … … … … … … … … … … … … … … … … … … … ……………….. ………… … ……… ……… ……… ………… … (address) are registered as dealers in the State of ……………………………… under GST Registration No……………………………… for the purpose.” 22. The EMD and Security Deposit (rounded to the nearest next rupee) should be in the form of Demand Draft drawn in favour of The Kerala State Co.operative Rubber Marketing Federation Ltd., payable at only. 23. The EMD of the unsuccessful tenderers will be refunded within 30 days of the finalization of the tender. The Security Deposit of the contractor will be refunded within 60 days of the completion of the contract. 24. No interest will be given for EMD/Security Deposit. 25. In case any difference or dispute arises in connection with the contract, all legal proceedings relating to the mater shall be instituted in the Courts having the jurisdiction at Ernakulam only. 26. The Federation will have the discretion to distribute purchase of the quantity among two or more suppliers, if found so necessary. 27. The location and address of the Units to which the supplies are to be effected are shown below: 1. Fmu Chalackal 2. Fmu Chadayamangalam 3. Fmu Kozhikode. 28. The Federation will have right and unrestricted liberty to postpone, withhold, and/or cancel the tender and contract without assigning any reason. In the event of such cancellation, contractor has no right to claim any compensation for the action taken by the Federation . 29. The cost of tender form Rs.1180/- (18% GST) and should be submitted through online link in the website while submitting the tender. Otherwise tender will not be valid and hence cannot be considered.

30. The last date and time of submission of the bid for 2018-19 is 5PM on 07/07/2018 Tender should be accompanied by the following: a. Offer showing the rate for supply of Dolamite Filler b. EMD as the Demand Draft should be scanned & submitted along with the tender and original Demand Draft should be produced at Federation on or before 07/07/2018 , 5 PM. c. Tender conditions duly signed in all pages in token of having accepted the same. d. Sample and test results of the material to be supplied. e. Break up details of rate.

31. The tenders will be opened at 11.30 AM, on 11/07/2018 in the presence of intending tenderers and their authorized representatives, if present.

Ernakulam, Date MANAGING DIRECTOR

i. Details of EMD :

ii. Details regarding test report :

iii. Remarks :

The tender conditions are accepted and attached with this duly signed in all pages.

Signature of the Tenderer :

Name and Address with Kara, village : Taluk and district Telephone No. & Fax No. :

Date : E-mail ID :

SPECIFICATIONS

Filler/China Clay : To be used as fertilizer Filler. The material should be free From Calcium Carbonate and other foreign particles, Packed in sound bags of 50 Kgs. Particle size 90% of the material shall pass through 0.15mm. IS sieve and the balance 10% through 0.25 mm sieve.

Rubbermark QUOTATION NOTICE

Rubbermark invites competitive e-Tender for the supply of the following items during 2018-19:

1. Fertilizer:

Sl.No. Item Approx.Qty. required for the EMD (Rs.) year (MTs.) 1 Dolamite Filler-Chalakkal FMU 2000 25000 2 DolamiteFiller- Chadayyamangalam 1500 25000 3 Dolamite Filler- Koxhikode FMU 1500 25000

Managing Director. Place: 20 Date :

Break- up details of rate quoted including all Taxes, Cess and freight

Sl.No. Item Rate per MTs. 1 Dolamite Filler-Chalakkal FMU 2 DolamiteFiller- Chadayyamangalam 3 Dolamite Filler- Koxhikode FMU