REGULAR MEETING OF THE BOARD OF TRUSTEES LOCATION: TELECONFERENCE – SEE BELOW September 9, 2020 6:00 PM AGENDA
IMPORANT NOTICE REGARDING COVID-19 AND TELECONFERENCED MEETINGS: Based on the mandates by the Governor in Executive Order 33-20 and the County Public Health Officer to shelter in place and the guidance from the CDC, to minimize the spread of the coronavirus, please note the following changes to the District’s ordinary meeting procedures: - The District offices are not open to the public at this time. (See District’s Promulgation of Rules and Orders) - The meeting will be conducted via teleconference using Zoom. (See Executive Order 29-20) - All members of the public seeking to observe and/or to address the local legislative body may participate in the meeting telephonically or otherwise electronically in the manner described below.
HOW TO OBSERVE THE MEETING: Telephone: Listen to the meeting live by calling Zoom at (408) 636-0968 or (669) 900-6833. Enter the Meeting ID# 650-344-8592 followed by the pound (#) key. More phone numbers can be found on Zoom’s website at https://zoom.us/u/abb4GNs5xM if the line is busy. Computer: Watch the live streaming of the meeting from a computer by navigating to https://zoom.us/j/6503448592 using a computer with internet access that meets Zoom’s system requirements (see https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-Linux) Mobile: Log in through the Zoom mobile app on a smartphone and enter Meeting ID# 650-344-8592. NOTE: This is a public meeting that can be seen and heard live by any member of the public. It will be recorded to facilitate taking meeting minutes.
HOW TO SUBMIT PUBLIC COMMENTS: Written / Read Aloud: Please email your comments to [email protected], write “Public Comment” in the subject line. In the body of the email, include the agenda item number and title, as well as your comments. If you would like your comment to be read aloud at the meeting (not to exceed three minutes at staff’s cadence), prominently write “Read Aloud at Meeting” at the top of the email. All comments received before 12:00 PM the day of the meeting
Page 1 | 5 will be included as an agenda supplement on the District’s website under the relevant meeting date and provided to the Trustees at the meeting. Comments received after this time will be treated as concurrent comments.
Concurrent Comments: During the meeting, the Board President or designee will announce the opportunity to make public comments and identify the cut off time for submission. A short recess (generally less than 5 minutes) will take place during the time public comment is open to allow the comments to be collected. Please email your comments to [email protected], write “Public Comment” in the subject line. In the body of the email, include the agenda item number and title, as well as your comments. Once the public comment period is closed, all comments timely received will be read aloud. Comments received after the close of the public comment period will be added to the record after the meeting.
ACCESSIBILITY INFORMATION: Board Meetings are accessible to people with disabilities and others who need assistance. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to observe and/or participate in this meeting and access meeting-related materials should contact Dr. Chindi Peavey, District Manager, at least 48 hours before the meeting at (650) 344-8592 or [email protected]. Advanced notification will enable the District to swiftly resolve such requests to ensure accessibility.
PUBLIC RECORDS: Public records that relate to any item on the open session agenda for a meeting are available for public inspection. Those records that are distributed after the agenda posting deadline for the meeting are available for public inspection at the same time they are distributed to all or a majority of the members of the Board. The Board has designated the District’s website located at https://www.smcmvcd.org/board-meetings as the place for making those public records available for inspection. The documents may also be obtained by calling the District Manager.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE 3. ROLL CALL
• Secretary of the Board will take roll call 4. PUBLIC COMMENTS AND ANNOUCEMENTS
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• This time is reserved for members of the public to address the Board relative to matters of the District not on the agenda. No action may be taken on non-agenda items unless authorized by law. Comments will be limited to three minutes per person (or six minutes where a translator is being used).
5. CONSENT CALENDAR
• All items on the Consent Calendar will be considered by one (or more) action(s) of the Board, unless any Trustee would like to discuss any item listed, in which case, it may be pulled from the Consent Calendar.
A. Approval of Minutes 1. Minutes for the Regular Board Meeting, July 8, 2020
B. Approval of Purchases 1. Purchase of a Caron Environmental Test and Stability Chamber (Environmental Chamber) from VWR, necessary to sustain laboratory reared adult mosquitoes in a temperature and humidity-controlled environment, in the amount of $23,530.28. 2. Purchase of an exhaust fan for the laboratory fume hood from DENNCO, allowing District staff to safely conduct testing involving diseases, dusts, gases and vapors in the amount of $9,900.
C. Disposal of Surplus Fixed Assets 1. Retirement of Caron Environmental Test and Stability Chamber that has reached the end of its useful life.
D. Approval of Contracts and Agreements 1. Agreement for Consulting Services with Badawi & Associates for audit of fiscal years ending June 30, 2021, 2022, & 2023 Financial Statements
2. District Manager Employment Agreement with Brian Weber
ACTION: Motion to approve Consent Calendar
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REGULAR AGENDA
6. BOARD COMMITTEE REPORTS. The Chair of each of the following committees will present a brief report on the committee’s actions since the last report and present any recommendations to the Board.
A. Finance Committee
B. Ad Hoc Manager Search Committee
C. Ad Hoc Real Estate Committee
D. Inactive Committees
7. FINANCIAL REPORT
Review Financial Report for Fiscal year 2019-20 as of June 30, 2020. Report by Finance Director, Richard Arrow ACTION: Motion to approve Financial Report for Fiscal year 2019-20 as of June 30, 2020. Review Financial Reports for Fiscal year 2020-21 as of July 30, 2020. Report by Finance Director, Richard Arrow ACTION: Motion to approve Financial Report Fiscal year 2020-21 as of July 30, 2020 8. STAFF REPORTS
A. Field Operations Supervisor, Casey Stevenson, will provide an update on Field Operations Programs
B. Laboratory Director, Angie Nakano, will provide an update on District Laboratory Programs
C. Information Technology Director, David Kwan, will provide an update on IT projects
D. Public Health Education and Outreach Officer, Megan Sebay, will provide a PowerPoint overview of District Public Outreach Programs
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9. Receive a report on the removal of equipment with a value of less than $5,000 from capital asset inventory records for year ended June 30, 2020.
10. MANAGER’S REPORT
11. BOARD MEMBER COMMENTS AND ANNOUCEMENTS
12. ANNOUNCE NEXT REGULARLY SCHEDULED BOARD MEETING
13. The October Board meeting will be held on October 14, 2020 the 2nd Wednesday of the Month.
14. ADJOURNMENT
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San Mateo County MVCD Board of Trustees Meeting September 9, 2020
Agenda Item # 5
CONSENT CALENDAR
SUBJECT: Consent Calendar
RECOMMENDATION
Staff recommends the Board of Trustees approve the Consent Calendar
BACKGROUND AND STATUS
The Consent Calendar consists of items that require approval or acceptance but are self- explanatory. All items on the Consent Calendar will be considered by one (or more) action(s) of the Board, unless any Trustee would like to discuss any item listed, in which case, it may be pulled from the Consent Calendar.
Item 5.A Approval of Minutes
1. Board Secretary, Donna Rutherford has completed the minutes of the July 8, 2020, Board of Trustees meeting.
Item 5.B Approval of Purchases
1. Purchase a Caron Environmental Test and Stability Chamber (Environmental Chamber) from VWR, necessary to sustain laboratory reared adult mosquitoes in a temperature and humidity-controlled environment, in the amount of $23,530.28.
For many years, the District has maintained an environmental chamber in the lab to maintain optimal conditions for its Culex pipiens mosquito colony. In September 2019, the lab experienced a catastrophic equipment failure of the previous environmental chamber, leading to a mass die-off of the mosquito colony and a scramble to replace this critical piece of equipment. In October 2019, a new heated/humidified environmental chamber was purchased and installed to replace the failed piece of equipment. The chamber has been in continuous operation since. In the aftermath of the die-off, it took several months of rehabilitation to restore the health of the mosquito colony, during which time the colony was not available for use in pesticide evaluations or to monitor and evaluate fogging operations. The purchase of a second environmental chamber would ensure that the District always has a functioning unit and secure the supply of viable mosquitoes available for critical program evaluations.
The FY 2020-21 Capital Budget included $24,379 to purchase a second Environmental Test and Stability Chamber (Environmental Chamber) necessary for various lab functions. The lab would San Mateo County MVCD Board of Trustees Meeting September 9, 2020
like to add this second chamber to (1) provide a redundant back-up system in case of equipment failure, (2) provide a second, separate chamber to minimize contamination for experimental testing applications (e.g. pesticide bioassays, housing of wild mosquito populations), and (3) provide more temperature and humidity options for maintenance of additional arthropod species in the lab. This product does not require competitive bidding because the specifications required by our laboratory are unique to Caron Products and sold only by VWR International in the United States (sole source letter with specifications Attachment B2).
At their August 31, 2020 meeting, the Finance committee voted unanimously to recommend the Board approve this purchase.
2. Purchase of a replacement exhaust fan for the laboratory fume hood from DENNCO in the amount of $9,900, allowing District staff to safely conduct testing involving diseases, dusts, gases or vapors.
The exhaust fan for the Laboratory Fume Hood in the Insecticide Testing Room has been slowly declining in performance over the past few years. The fume hood is a ventilated enclosure connected to an air duct that pulls air up through the roof. This allows District staff to safely conduct testing that may involve diseases, dusts, gases and vapors from pesticide resistance testing and chemicals used in the laboratory. Without this replacement, the fume hood will likely not pass the required certification this coming year. The FY 2020-21 Capital Budget included $10,000 to replace the exhaust fan for the laboratory fume hood in the insecticide and disease testing room testing. A Request for Proposal (RFP) for purchase and installation of a replacement fan was posted on the District website and distributed locally to several contractors who specialize in this work. The hood manufacturer recommends a specific fan designed for this hood and this was required as part of the RFP. The District has received (1) proposal from DENNCO with a “Total Price Not to Exceed $9,900.00”. No other bids were received.
At their August 31, 2020 meeting, the Finance committee voted unanimously to recommend the Board approve this purchase.
Item 5.C Disposal of surplus fixed assets greater than $5,000
1. Retirement of the original Caron Environmental Test and Stability Chamber
The District Laboratory’s Caron Environmental Test and Stability Chamber purchased in 2001, had a catastrophic failure on September 23rd, 2019. District lab staff attempted to have the unit repaired, however parts were no longer available. Therefore, in accordance with District Policy 6020.62, the fixed asset will be retired and removed from inventory for the following reasons:
• Item is no longer functioning • Item can no longer be repaired • Item has expended its useful life or has become obsolete
San Mateo County MVCD Board of Trustees Meeting September 9, 2020
At their August 31, 2020 meeting, the Finance committee voted unanimously to recommend the Board approve this disposal.
Item 5.D Approval of Contracts and Agreements
1. Agreement for Consulting Services with Badawi & Associates for audit of 2020- 21, 2021-2022, 2022-2023 Financial Statements
The Finance committee asked staff to ascertain whether Badawi and Associates would be willing and available to enter into a subsequent agreement for auditing services for fiscal years ending June 30, 2021, 2022, & 2023. After discussions with the firm, they would be very agreeable to continuing our professional relationship. As previously stated, the California Government Code requires local agencies rotate audit partners every 6 years (see attached). Currently, Badawi & Associates is completing their third year of auditing the District. This firm was initially selected after an open and competitive process conducted by the Board based on their experience and rates.
Staff is requesting the Board of Trustees to grant authority to the District Manager to enter into an agreement for professional consulting services to provide for the audit of the District’s financial statements for the next 3 fiscal years. The fees associated with these services are as follows:
FY 20-21 $ 21,465 FY 21-22 $ 22,110 FY 22-23 $ 22,780
These represent an annual increase of 3% over the preceding year. Additionally, the form of the attached agreement has been reviewed by District Counsel.
At their August 31, 2020 meeting, the Finance committee voted unanimously to recommend the Board approve this purchase.
2. District Manager Employment Agreement with Brian Weber
Following a lengthy and extensive nationwide recruitment effort conducted with the help of CPS HR Consulting, the District’s Ad Hoc District Manager Search Committee interviewed five candidates for the position of District Manager in anticipation of the retirement of Dr. Chindi Peavey. The Committee met with the remainder of the Board of Trustees in closed session to discuss its recommendations and was directed to negotiate an agreement with the top candidate, Brian Weber. Mr. Weber has nearly 15 years of experience with the District, has acted as the Assistant General Manager for several years, and has strong relationships with the District’s employees, the community, and the professional world. General Counsel, with the assistance of the District’s labor counsel, drafted the agreement as requested. The Committee Chair and Vice Chair presented the agreement to Mr. Weber and successfully negotiated the terms and conditions directed by the Board. Mr. Weber has executed the agreement. If the Board approves San Mateo County MVCD Board of Trustees Meeting September 9, 2020
this agreement, Mr. Weber will become General Manager on October 1st for an initial term of two years.
REFERENCE MATERIALS ATTACHED
A. Minutes 1. June 10, 2020 Board Meeting Minutes B. Approval of purchases 1. Purchase a Caron Environmental Test and Stability Chamber a. Quotation from VWR International for Caron Environmental Test and Stability Chamber b.Sole source letter 2. Purchase of an exhaust fan for the laboratory fume hood from DENNCO a. Quote submitted by DENNCO
C. Disposal of surplus fixed assets 1. Retirement of Caron Environmental Test and Stability Chamber a. Fixed Asset Retirement Request Form
D. Approval of Contracts and Agreements 1. Agreement for Consulting Services with Badawi & Associates for audit of FY 2020-2021, 2021-2022, 2022-2023 Financial Statements a. Agreement for Services b. California Government Code Section 12410.6(b) 2. District Manager Employment Agreement with Brian Weber a. Executed contract
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES July 8, 2020 6:00 P.M.
A meeting of the Board of Trustees of the San Mateo County Mosquito and Vector Control District was held on July 8, 2020. Location: Teleconference
TRUSTEES PRESENT:
Mason Brutschy Town of Atherton Wade Leschyn City of Belmont Carolyn Parker City of Brisbane Joe Galligan City of Burlingame Laura Walsh City of Colma Claudia Mazzetti County-at-Large Glenn R. Sylvester City of Daly City (joined at 6:19 PM) Donna Rutherford City of East Palo Alto Catherine Mahanpour City of Foster City Kati Martin City of Half Moon Bay Dr. D. Scott Smith Hillsborough Catherine Carlton Menlo Park (joined at 6:50 PM Muhammad Baluom City of Millbrae Peter DeJarnatt City of Pacifica Ray Williams Town of Portola Valley Kat Lion City of Redwood City Robert Riechel City of San Bruno Ross Graves City of San Carlos Ed Degliantoni City of San Mateo Vacant South San Francisco Paul Fregulia Town of Woodside
TRUSTEES ABSENT: Carolyn Parker City of Brisbane Ed Degliantoni City of San Mateo
OTHERS PRESENT: District Manager, Dr. Chindi Peavey Assistant Manager, Brian Weber Interim Finance Director, Richard Arrow General Counsel, Alexandra Barnhill IT Director, David Kwan Laboratory Director, Angie Nakano Public Health Education and Outreach Officer, Megan Sebay Facilities Maintenance Specialist, Paul Weber
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REGULAR MEETING OF THE BOARD OF TRUSTEES TELECONFERENCE July 8, 2020 6:00 PM
1. CALL TO ORDER
The meeting was called to order at 6:00 P.M.
2. PLEDGE OF ALLEGIANCE
President Kati Martin led the Pledge of Allegiance.
3. OATH OF OFFICE- Catherine Carlton, City of Menlo Park
4. ROLL CALL
The roll call indicated that 18 Trustees were present on Teleconference, constituting a quorum.
5. PUBLIC COMMENTS AND ANNOUNCEMENTS
Public Comment: None
President Martin reviewed the process to be used going forward during the Teleconference of the meeting to the Board of Trustees, Staff and Public.
6. CONSENT CALENDAR
A. Approval of Minutes
1. Minutes for June 10, 2020.
B. Approval of Pesticide Purchases
1. Purchase of BVA2 Larviciding Oil
C. Approval of Contracts and Agreements
1. Lamar Transit Advertising Trustee Fregulia asked to have this item pulled from the consent agenda.
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Public Comment on Consent Calendar A. and B. - None
ACTION: Motion by Trustee Brutschy, second by Trustee DeJarnatt to approve the Consent Calendar items: A. Approval of Minutes of June 10, 2020, and B. Approval of Pesticide Purchases. Motion Passed by 18 yeas’ 0 noes, 2 absent (Parker and Degliantoni)
Item 6C Public Comment on Consent Calendar C. None
Board discussion: Trustees Fregulia and Sylvester had questions about the ad placement, languages, and frequency and Public Health Education and Outreach Officer Sebay responded with additional detail
ACTION: Motion by Trustee Baluom, second by Trustee DeJarnatt to approve Consent Calendar Item C. Lamar Transit Advertising. Motion Passed by 14 yeas’ 4 noes by Trustees Brutschy, Sylvester, Graves, and Mazzetti, 2 absent (Parker and Degliantoni).
REGULAR AGENDA
7. PUBLIC HEARING – Regarding the continuation of the District’s special parcel tax within the original district boundaries
ACTION: Motion by Trustee Galligan, second by Trustee Rutherford to open public hearing. Motion passed by 18 yeas’, 0 noes, 2 absent (Parker and Degliantoni)
Public Comment: None
ACTION: Motion by Trustee Riechel, second by Trustee Gilligan to close public hearing.
8. RESOLUTION M-001-21- SPECIAL TAX A resolution to maintain the amount of the Special Mosquito Control Tax without changes within the original District boundaries for Fiscal Year 2020-2021 and authorize the continued collection of $3.74 a year.
ACTION: Motion made by Trustee Riechel, second by Trustee Carlton to maintain the amount of the special mosquito control tax without changes for the mosquito services within the original designated cities and unincorporated areas for Fiscal Year 2020-2021 and authorizing the continued collection of the tax. Passed by 18 yeas’ 0 noes 2 absent (Parker and Degliantoni)
9. BOARD COMMITTEE REPORTS
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SUBJECT: 9. A. Finance Committee
Finance Committee Chair Trustee Mason Brutschy reported the committee met by teleconference on July 6, 2020 at 5:30p.m. He reviewed the items in the Board Packet that were considered by the committee. The committee voted unanimously to recommend approval of resolution M-001-221. Staff reported to the committee that the annual audit of FY 19-20 should be completed by December 1, 2020. The committee also approved recommendation for purchasing BVA2 Larviciding oil. The committee’s next meeting is August 31.
Public Comment: None
SUBJECT: 9 B. Ad Hoc Manager Search Committee
Committee Chair Vice President Kat Lion reported the committee met on June 23, 2020 to review the 17 applications. The top 8 candidates were identified by CPS HR and the Ad Hoc Committee of those 8, the 5 top candidates were chosen, one of the candidates dropped out, so the top 4 candidates will be interviewed The interview process is a two step process. There will be a technical panel to evaluate the candidates’ qualifications for the position, then the Ad Hoc Committee will interview applicants. On Monday July 20, Chair Lion encouraged any Board member interested in the interviews to listen to them. Noncommittee members can only observe the interviews,and cannot ask questions.
Board President Kati Martin requested General Counsel Alexandra Barnhill to clarify why there would be no questions from Trustees during the interview process. General Counsel Barnhill explained that the Ad Hoc committee is not a Brown Act Committee. It is considered an ad hoc committee because it has a specific goal and purpose and a timeframe for making a recommendation and is comprised of less than a quorum of the Board. Those meetings are not subject to the agenda requirements. Having non-committee members participating in the meeting requires an agenda and other formalities to comply with the Brown Act. However, the Brown Act allows for silent observations of the ad hoc committee meetings by Trustees who are not members of the committee.
Trustee Catherine Carlton asked a question about the selection and recommendation process. Committee Chair Kat Lion responded that the Ad Hoc Committee will recommend one candidate, or recommend none of the candidates. At a Closed Session meeting with the Board, all candidates will be discussed and observations of the committee will be shared. That’s when a decision will be made on whether or not to hire the recommended candidate or conduct further interviews.
Public Comment: None
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SUBJECT: 9 C. Legislative Committee
Committee Chair Trustee Robert Riechel and Legislative Committee members met on July 7, 2020 via Zoom to receive update from Interim Finance Director Richard Arrow on the status of the Education Trailer Bill (AB77) Also in attendance were District Manager Dr. Chindi Peavey, and District Assistant Manager Brian Weber. The committee decided to make no recommendations to the board. However, trustees can contact their cities to determine if they received communications from the San Mateo Controller’s office. The committee also discussed HR 7073 to recommend the District take a position in support of HR7073, Special Districts Provide Essential Services Act. The Committees recommends to the board of trustees to have District Manager Dr. Chindi Peavey write a letter support for HR7073.
Public Comment: on 9.A, B and C None
ACTION: Motion by Trustee Riechel, second by Trustee Scott Smith to authorize the District Manager to sign a letter in support of HR7073 Special Districts Provide Essential Services Act. Motion Passed by 18 yeas’ 0 noes 2 absent (Parker and Degliantoni).
SUBJECT: 9.D. Ad Hoc Real Estate Committee
Committee Chair Trustee Joe Galligan reported that the committee did not meet, but staff is working with Hayashida Architects on plans to address the Districts short and long-term facility needs at the Burlingame property
Public Comment: None
SUBJECT: 9.E. INACTIVE COMMITTEES
The following Committees have not met the Environmental / Public Outreach, Strategic Planning, Policy, and the Ad Hoc Solar Committee.
Public Comment: None
10. FINANCE REPORT
Interim Finance Director Arrow reviewed the report in the Board Packet on the Financial Report for May 2020 Total revenues received from July 1 through May 31, 2020 were $7.4 million including proceeds from the sale of the District’s Redwood City property of $2.1 mil.; total expenditures YTD were $4.3 million; and the change in fund balance was $3.1 million. The District had $9.6 million in cash available in County Treasury. The Finance committee recommended approval of the May 2020 Financial Report..
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Public Comment: None
ACTION: MOTION made by Trustee DeJarnatt, second by Trustee Williams to approve the Financial Report for May 2020. Passed by 18 yeas’, 0 noes, 2 absent (Parker and Degliantoni)
11. STAFF REPORTS
A. District Assistant Manager, Brian Weber provided a written report in Board Packet. He provided a shared power point presentation with Laboratory Director Angie Nakano on MapVision Data Management System. He explained how service data is used by technicians in the field and analyzed by operations supervisors. Laboratory Director Nakano explained how the District uses the program to visualize surveillance data and assess disease risk and share information with other counties. District uses different types of mosquito traps targeting encephalitis vectors and invasive species of mosquitoes. The District has in-house testing for pathogens. The District shares disease surveillance data with Santa Clara County and Alameda County. San Mateo had zero cases of West Nile virus positive birds and Santa Clara had 12 positive birds 85% tested positive. Director Nakano complimented Assistant Brian Weber for the great job the field techs are doing to keeping the mosquito development in catch basins under control.
Trustee Rutherford asked a question regarding the Santa Clara and East Palo Alto MapVision boundaries. Why didn’t the map show the City East Palo Alto in addition to the City of Palo Alto? Director Nakano responded that the labels on the maps that are used to display data are created by Bing (Google Maps), but that she would look into whether the City of East Palo Alto could be labelled on future maps.
Public Comment: None
B. Laboratory Director, Angie Nakano provided a written report in Board Packet.and participated in a joint presentation with Assistant Manager Brian Weber on MapVision Data Management System.
Public Comment: None
C. Public Health Education and Outreach Officer, Megan Sebay reviewed the information provided in the Board Packet. There were newspaper ads using some of the budget from last year. Last month the District had a 15% increase in website traffic to the District’s webpage used as the landing page for those campaigns. There was a 1500% increase in visits to Mosquito: “ What You Can Do” this is resident-focused information on preventing Mosquito development and Mosquito bites. There’s a 25% increase in traffic to the online service request form, likely
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due to the seasonal requests for Yellow Jackets and Wasp nest removal. Megan is proactively preparing media releases and other public facing materials to be used in the event of a staff member’s illness or death from COVID-19.
Trustee Scott Smith commented on Maps and Data from Assistant Manager Brian Weber’s and Laboratory Director Angie Nakano’s presentation. Trustee Smith asked if the District could add another element to link the good work the District is doing with our Mission, to protect the lives, safety and comfort of our citizens by putting actual cases, hospitalization and death - something relating to detecting the vectors that would include the West Nile Virus and would be of interest over the years for the public to see. He indicated that the Centers for Disease Control and Prevention Center (CDC) has this information
District Manager Dr. Chindi Peavey commented that the Bus Ads were just one aspect of a complete campaign to get the message out and she is asking Megan to give a written or verbal report next month to send out reminding the Board what the complete Outreach Program is. Also, it is important to make the public aware of the services they are paying for.
Public Comment: None
D. Information Technology Director, David Kwan provided a written report in the Board Packet. He acknowledged the invaluable contributions by Casey Steven from seasonal field staff Bill Glasspole,and Justin Loman and Technician Evan Osterman. Without them he would not have been able to troubleshoot any other issues that the staff was encountering. IT Director Kwan indicated they are slowly getting to a stable mobile app to improve user experience.
Public Comment: On Staff Reports A. B.C.D. None
Trustee Ray Williams left meeting at 7:00 p.m.
12. Action on holding a Board meeting in August
District Manager Dr. Chindi Peavey explained the Board needs to meet in August for continuity with the interviewing candidates for the District Manager Search process. General Counsel Alexandra Barnhill explained the legal aspect of adjourning this meeting. This is a Brown Act issue, The Board set its’ regular meeting schedule by adopting a Board policy, and in that policy it says that the August meeting is cancelled and there is not a meeting held. So the purpose of adjourning this July meeting to August would be to make whatever meeting date is selected into a regular meeting the Board so that it can take Action. The question is: does the Board want to have the meeting on the second Wednesday of August, or does the Board want it some other time? After much discussion by the board, it was decided that because of the urgency to meet, August would be the best time to continue the meeting, for the purpose of evaluating the top
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candidates for the District Manager position. It was suggested to send out a Doodle poll to find out trustees availability in August.
Public Comment: None
ACTION: Motion made by Trustee Catherine Carlton, second by Trustee Brutschy to adjourn the meeting until August and to send out a Doodle poll to trustees to determine a suitable date and to post the selected date in the order of adjournment. Motion passed by 17 yeas, 0 noes 3 absent (Williams, Parker and Degliantoni)
13. Update on Education Trailer Bill AB77 and its potential impact on District revenues in FY 20-21
Interim Finance Director Arrow provided update on The Education Omnibus Trailer Bill (AB77) He explained that the District will monitor the bill. If there are changes, he will keep the Board informed. No action required. . Public Comment: None
14. Update from Trustee Donna Rutherford on the position of Trustee-at-Large for the Board Directors of the Mosquito and Vector Control Association of California (MVCAC)
Trustee Donna Rutherford reported that the MVCAC Board of Directors changed the Bylaws of the Association. In changing the bylaws, it would dissolve the Trustee Council. The Board of Directors voted on July 7, to adopt the changes to the Bylaws. A new position of Trustee-at- Large would have a seat on the Board of Directors of the MVCAC to represent all Trustees’ in California. As the Chair of the Trustee Council for 2 years, Trustee Rutherford has worked hard to encourage more trustee participation in the organization. The members of Trustee Council wanted to maintain the structure of the Council, however it was not to be. Trustee Rutherford recommended that the Board support the nomination of Trustee Wade Leschyn for the position of Trustee at Large. She stated that Trustee Wade Leschyn had attended several MVCAC conferences and has indicated that he wanted to be more involved with the trustee council. Trustee Leschyn is aware of the issues and challenges facing the Trustee Council. Trustee Leschyns’ nomination to MVCAC Board of Director by the full Board would strengthen his nomination.
District Manager Dr. Chindi Peavey emphasized the importance of other changes to the By-laws, such as having for a Trustee on each of the Association’s committees and having trustee representation in the planning committee for the Annual Conference to make sure the trustee training sessions are what trustees want, not what MVCAC Board thinks trustees want.
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President Kati Martin asked General Counsel Alexandra Barnhill how to proceed on this item? She advised the trustees to make a motion to nominate Trustee Leschyn for the MVCAC Trustee at Large and direct the District Manager to reflex the Action taken by the Board of Trustees.
Public Comment: None
ACTION: Motion made by Trustee Robert Rachel, second by Trustee Donna Rutherford to nominate Trustee Wade Leschyn for the Trustee at Large position for MVCAC Board of Directors Motion Passed by 14 yeas’, 0 noes 6 absent (Trustee Brutschy, DeJarnatt, Williams, Mazzetti, Parker and Degliantoni)
15. MANAGER’S REPORT
District Manger Dr. Chindi Peavey provided a written report in the Board Packet. There was a question on the timing of the purchase of the trucks. Assistant Manager Brian Weber explained that field staff are using the company trucks just as much during the COVID-19 pandemic as before it. These trucks are at their mileage and need to be replaced. Now is the time to buy the trunks because in these times of COVID, trucks are not being delivered and there will be fewer trucks on the lot.
Public Comment: None
16. BOARD MEMBER COMMENTS AND ANNOUNCEMENT
Trustee Catherine Carlton introduced herself and gave some of her background experience. She worked in England, has Master’s and MBA Degree in Marketing. She lived in greater China and can speak Mandarin. She worked in various Tech companies. Trustee Carlton is married and has two children has co-authored two Bills one on Human Trafficking. She has served on numerous boards and commissions. Trustee Carlton is currently on the Menlo Park, City Council.
Public Comment: None
17. ANNOUNCE NEXT REGULARLY SCHEDULED BOARD MEETING
18. The September Board meeting will be held on September 9, 2020 the 2nd Wednesday of the Month
19. ADJOURNMENT: 8: 02 p.m.
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______
Kati Martin, Board President Donna Rutherford, Board Secretary
I certify the above minutes were approved as read or corrected at a meeting of the Board held, September 9, 2020.
** All reports that were provided to the trustees at the board meeting will be available upon request.
Approved:
______District Manager Board President
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QUOTATION
Quote Number Valid From Valid To Page
8031354489 08/11/2020 09/10/2020 1 of 1 Currency Sales Representative Customer Reference
USD DI INSDSLS-E&MR NOCAL EM
To Place an Order Quote Prepared For Contact Phone / Fax / E-Mail Phone : 1-800-932-5000 Angie Nakano (650) 344-8592 Fax : 1-866-329-2897 www.vwr.com Web : [email protected]
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VWR Catalog Row Product Description Qty UOM Unit Price Extended Price Number
10 10204-770 CHAMBER 25CF TEMP/RH TOUCHSCREEN 115/60 1 EA 21,488.84 21,488.84
Product Link : https://us.vwr.com/store/catalog/product.jsp?catalog_number=10204-770 Shipping Dimensions Weight / Size (L*W*H) per UOM : 760.000 LB / 42.000*42.000*86.000 IN UOM Component Info : EA(1items) Availability : Product Ships Directly from Manufacturer
Item Total : 21,488.84 Estimated Tax : 2,041.44 Quote Total : 23,530.28
Financing Available. Contact your VWR Representative for details about flexible financing programs.
VWR International's Terms and Conditions of Sale apply. A copy is available on our website (https://us.vwr.com/store/content/externalContentPage.jsp?path=/en_US/about_vwr_terms_conditions_product_sales.jsp), or by request. Customer represents that it has read and agrees to VWR International’s Terms and Conditions of Sale.
Identified stock status is based on product availability at time of the quote and may change at time of order. Delivery dates are based on standard lead times from suppliers.
Charges displayed on the quotation including freight, tax and other charges are estimates and may vary at time of order.
Any images used are not necessarily representative of any product offering from VWR International and do not constitute the basis for purchase decisions.
Customer is responsible for unloading and providing standard receiving facilities for large and/or heavy shipments. Special unloading or delivery can be arranged, provided VWR International is notified at the time of order placement. For such arrangements, please contact VWR International for a quotation. All quotes for installation assume that services related to the equipment are in place at the Customer site (including, but not limited to, gas, plumbing, electrical and ventilation) as per the equipment manufacturer's specifications prior to the installation of the equipment. Installation or other services are not included in this quotation, unless otherwise noted on the quotation.
Customer has a limited amount of time to document and report any shipping damage. Please inspect all shipments upon receipt and refer to Section 4 of VWR International's Terms and Conditions of Sale for additional information.
Items prefixed with "MISC" are subject to regulatory approval once VWR International receives acceptance from the customer. They are special order, and as such may not be returnable. Please allow 6-8 weeks delivery from the time of your first order or acceptance of this quotation.
VWR TRADE SECRET/CONFIDENTIAL/PROPRIETARY INFORMATION
SOLE SOURCE JUSTIFICATION
Caron Products Environmental (models 7000-10/25/33) are solely sourced and competition is precluded for reasons indicated below. There are no substitutes available for this material.
Caron Products & Services, Inc. manufactures equipment in Marietta, Ohio, and is sole suppliers of the models listed above. VWR International is the only authorized distributor of Caron Products in the United States.
The following combination of specifications are unique to Caron Products chambers: . 10, 25, and 33 cu ft. sized chambers available . All chambers feature unique pop-out interior, removable without tools to clean up spills within minutes . All interior components, including side walls, floor, ceiling, shelves, duct sheet, and pilasters and shelf channels, are made of corrosion-resistant type 304 stainless steel . Exterior is constructed of corrosion-resistant type 304 stainless steel . Back to front ducted horizontal airflow system (in the 25 and 33 cu ft.) evenly distributes conditioned air across all shelf locations, even when chamber is fully loaded . Right to left ducted horizontal airflow system (10 cu ft. model) evenly distributes conditioned air across all shelf locations, even when chamber is fully loaded . Chamber temperature range is 10°C to 70°C . Chamber humidity range is 20% to 95% . gVapor ® heatless humidification reduces heat load and energy usage . Standard unit controller is a 7” color touchscreen, with breadcrumb navigation, for quick and easy programming without the need to reference a manual . Casters and leveling feet come standard on all chambers . Dual 2” access ports come standard on all chambers . Unit can be operated on a single standard 115V or 208V circuit
ALL INFORMATION PROVIDED ABOVE IS COMPLETE AND CORRECT TO THE BEST OF CARON PRODUCT’S KNOWLEDGE.
Rev A
DENN CO 912 WASHINGTON STREET, SAN CARLOS, CA 94070-5317 (650) 595-2088 - FAX (650) 595-1168 - LICENSE #279929
SERVICE WORK AUTHORIZATION
Date: JULY 2, 2020
Proposed To: PAUL Project: S.M. MOSQUITO & VECTOR CONTROL 1351 ROLLINS ROAD 1351 ROLLINS ROAD BURLINGAME, CA
The undersigned hereby authorizes DENNCO to furnish and install the following labor and material described be Problem: Corrective action required: Remove existing exhaust fan , set new fan, supply & install ducting (AIM details attached). Connect to existing power supply.
Lead Time for fan: 45 days
Excluded: Overtime, permit & fees
The total contract price is: [!] Total price not to exceed: $9,900.00 Billing will be based on actual time and materials used.
IMPORTANT NOTE: If after further testing and system operation, it is estimated that our costs will exceed the above figure, you will be notified before additional work is performed.
TERMS: NET30 DAYS PRICE VALID FOR 30 DAYS
It is expressly agreed that the above described property shall be and remain personal property, and the title to same is hereby retained by DENNCO, and shall not pass to the purchaser until the full contract price has been paid. In case of default by the purchaser, of any of its obligations under this contract, and it is necessary that same be placed in the hands of an attorney for enforcement, purchaser agrees to pay all costs, including a reasonable attorney's fee. There are no warranties, expressed or implied, unless expressly set forth in this contract, and the contract contains the entire agreement of the parties. DENNCO is not required to furnish labor without charge for the replace ment of defective materials or equipment. DENNCO shall not be liable for any delay, loss or damage caused by acts of God, strikes, accidents, or any other reason beyond its control.
PROPOSED BY: John Dennis ACCEPTED BY:~~~~~~~~~~~- COMPANY DEN NCO JULY 2, 2020 DATE A.l.M. SHEET METAL INC. A RCHITECTURAL INDUSTRIAL M ECHANICAL 1008 BRANSTEN RD. SAN CARLOS, CA. 94070 PHONE (650) 592-1801 FAX (650) 592·1528 UC. 693632
July 2, 2020
Re: Mosquito Exhaust Fan Ducting
John Dennis Dennco 912 Washington St. San Carlos, CA 94070-5317
Dear John Dennis,
A.l.M. Sheet Metal Inc. is pleased to submit this proposal to provide services on the project. The general scope of the project is to.
We have included the following items: 1. Measure and detail exhaust ducting 2. Provide and install a. Duct adaptor to duct below exhaust fan b. New curb cap with storm collar c. New flex connector d. New fab stack with bird screen at top of stack i. 46" tall stack e. New exhaust ducting from existing duct to the new fan f. New taper adaptor at new fan g. Roof duct support legs i. Dura block sleepers ii. 18 gauge galvanized angle legs. iii.
We have excluded the following items 1. Demo of existing fan 10. Permits and fees 2. Setting of new fan 11 . Ceiling access doors a. Sleepers 12. Painting b. Isolators 13. Cut and patch c. Crane and rigging 14. Roofing 3. Title 24 Acceptance Testing 15. Concrete scanning or x-ray 4. 30 CAD coordination drawings 16. Opening of walls as necessary 5. CAD drawings 17. Overtime 6. BIM drawings 18. Duct pressure testing 7. Electrical 8. Structural engineering 9. Structural framing
For the Sum o f $2.446.00
Sincerely, ~eg'~
A/ Al S M < o Inc
A.f.f0 for Pcrtect1onf
Page 1of1 Prices Valid for 30 days 1351 Rollins Rd Burlingame CA 94010 (650) 344-8592 Fax (650) 344-3843 www.smcmvcd.org
Fixed Asset Retirement Request
Today’s Date: 9/9/2020
Fixed Asset #: 78 Fixed Asset Category: Laboratory
Description: Caron Environmental Test and Stability Chamber
Purchase Date: 3/5/2001 Amount: $11,532.14
Current Value (if any): $0 Accumulated Depreciation: $11,532.14
Reason for Retirement: Item is no longer functioning, Item can no longer be repaired, Item has expended its useful life or has become obsolete
Sold/Trade-in? Value Received:
Given Away: To:
Other: (explain): Dismantled and recycled
Advertised/Posted:
Finance Admin Signature District Manager Signature Board President Signature
______Recorded on Minutes dated: ______Date signed AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT FOR CONSULTANT SERVICES (“Agreement”) is made and effective as of the _____ day of ______, 20___ (“Effective Date”), by and between the San Mateo County Mosquito and Vector Control District, a California Special District (“District”), and Badawi and Associates, a California Corporation (“Consultant”). District and Consultant are sometimes referred to hereinafter individually as a “party” and collectively as the “parties.” This Agreement is entered into with reference to the following facts:
A. District has determined that it is necessary and appropriate to engage a consultant to provide and carry out Auditing Services for the District for fiscal years ending FY 2021, FY 21-22, and FY 22-23 as more fully described herein; and
B. Consultant has represented itself as being fully qualified and available to perform the professional consulting services necessary to complete the work in a timely manner, as more fully described in Consultant’s Proposal dated August 12, 2020, attached hereto as Exhibit A and incorporated herein by this reference as though set forth in full; and
C. District desires to contract with Consultant and Consultant is willing to perform the consulting services described herein, subject to the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the sufficiency of which is hereby acknowledged, the parties agree as follows:
1. SERVICES.
1.1 Basic Services. District hereby retains Consultant to perform the services described and set forth in the attached Exhibit A (“Basic Services”), which is incorporated by this reference as though set forth in full. Consultant hereby agrees to perform said services within the designated time frames and accepts this retention. Consultant shall complete the Basic Services according to a schedule of performance, which is set forth the proposal attached hereto as Exhibit B.
1.2 Additional Services. In addition to the Basic Services, District may elect to have Consultant perform additional services that are beyond the current scope of the project, but within the expertise of Consultant (“Additional Services”). Such Additional Services shall be mutually agreed to in advance and specified in a writing, which shall also specify the basis for the Consultant’s fee for such additional services. Basic Services and Additional Services are referenced collectively as “Services.”
2. PERFORMANCE.
2.1 Standard of Performance. Consultant shall faithfully, competently and diligently perform the obligations and responsibilities required by this Agreement, applying
Page 1 of 19 OAK #4836-0725-0206 v1 prevailing standards of professionalism and good workmanship utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
2.2 Labor and Materials. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the Services. Consultant shall give its attention and supervision to the fulfillment of the provisions of this Agreement by its employees and subcontractors and shall be responsible for the timely performance of the Services required by this Agreement.
2.3 Time of Performance. The Services of Consultant are to commence upon receipt of a written notice to proceed from District, but in no event prior to receiving a fully executed agreement from District and obtaining and delivering the required insurance coverage and satisfactory evidence thereof to District.
2.4 Review of Service. Consultant shall furnish District with reasonable opportunities from time to time to ascertain whether the Services of Consultant are being performed in accordance with this Agreement. All work done and materials furnished shall be subject to final review and approval by District; Consultant is not providing final approval or review, which is solely District’s function and role. District review and approval of such work and Services shall not, however, relieve Consultant of any of its obligations under this Agreement.
2.5 Contract Administration.
2.5.1 District. The District Manager or his/her designee shall represent the District in all matters relating to the administration of this Agreement. The District Manager or his/her designee shall have the authority to act on the District’s behalf to review and approve all products submitted by Consultant and may execute all necessary documents to authorize Consultant to perform Additional Services as provided for herein.
2.5.2 Consultant. Consultant shall assign Ahmed Badawi,CPA (“Consultant’s Representative”) to have overall responsibility for the progress and execution of this Agreement for Consultant. Consultant shall not change or replace Consultant’s Representative without the prior written consent of District to such change.
3. TERM. This Agreement shall commence on the Effective Date and shall continue in full force and effect until all Services to be provided by Consultant are completed unless terminated earlier as provided for herein or extended by mutual consent of the parties.
4. COMPENSATION; METHOD OF PAYMENT.
4.1 Basic Services. For Basic Services, District shall pay Consultant compensation, including both payment for professional services and all reimbursable expenses, in accordance with the payment rates and schedule as set forth in Exhibit C, attached hereto and incorporated herein by this reference as though set forth in full, as full compensation for all labor, materials, equipment, tools, transportation, and services. Notwithstanding the foregoing,
OAK #4836-0725-0206 v1 Page 2 of 19 in no event shall Consultant’s compensation exceed payments included in Exhibit C. Payment by District under this Agreement shall not be deemed a waiver of unsatisfactory work, even if such defects were known to District at the time of payment.
4.2 Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing in the method provided for herein. Consultant will submit fee estimates for such additional services upon request of District.
4.3 Invoices. As a condition precedent to each and every payment by District under this Agreement, Consultant shall submit to District three (3) invoices, consisting of 45% after interim work, 45% after year end work, and 10% after issuance of all reports required under the contract. Payment to Consultant as to any undisputed fees shall be made, after verification of Consultant’s performance, within thirty (30) days of receipt of invoice. If District disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of such disputed fees.
4.4 Inspection. Consultant shall furnish District with every reasonable opportunity for District to ascertain that the services of Consultant are being performed in accordance with the requirements and intentions of this Agreement.
4.5 Withholding. District reserves the right to withhold future payment to Consultant if any aspect of the Consultant’s work is found to be substantially inadequate. District shall notify Consultant in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt of product.
4.6 Taxes/Insurance/Licenses. Consultant shall be solely responsible for the payment of any federal, state, or local income tax, social security tax, workers’ compensation insurance, state disability insurance, and any other taxes, assessments and premiums or insurance contributions which Consultant is responsible for paying under federal, state or local law by reason of or in connection with the Services to be performed by Consultant. At all times during the term of this Agreement, Consultant shall have in full force and effect all licenses necessary for the performance of Services hereunder, including without limitation, business licensing from District, all at the sole cost of Consultant.
4.7 No Overtime or Premium Pay. Consultant shall receive no premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours per work week, or work performed during non-standard business hours, such as in the evenings or on weekends. Consultant shall not receive a premium or enhanced pay for work performed on a recognized holiday. Consultant shall not receive paid time off for days not worked, whether it is in the form of sick leave, administrative leave, or for any other form of absence.
4.8 Changes to Compensation. Consultant shall not undertake any work that will incur costs in excess of the Maximum Compensation set forth in Section 4.1 without prior written amendment to this Agreement. Consultant further agrees that in the event it determines that
OAK #4836-0725-0206 v1 Page 3 of 19 costs under this Agreement may exceed the Maximum Compensation, Consultant shall provide District with written notice of this fact at least 30 days before Consultant incurs cost of that exceed the Maximum Compensation.
4.9 Litigation Support. Consultant agrees to testify at District’s request if litigation is brought against District in connection with Consultant’s work product. Unless the action is brought by Consultant or is based upon Consultant’s negligence, District will compensate Consultant for the preparation and the testimony at Consultants standard hourly rates, if requested by District and not part of the litigation brought by District against Consultant.
5. RECORDS.
5.1 Financial Records. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by District that relate to the performance of services under this Agreement. Consultant shall also maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to District for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement
5.2 Access to Records. Except for proprietary work that is legally protected from disclosure, Consultant shall provide free access to the representatives of District or its designees at reasonable times to such books and records, shall give the right to examine and audit said books and records, shall permit District to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.
5.3 Original Records. Except for proprietary work that is legally protected from disclosure, upon completion of, or in the event of termination or suspension of this Agreement, all completed and incomplete original agreements, data, documents, designs, drawings, exhibits, maps, models, computer files, reports, studies, surveys, notes, and other work, materials or documents prepared or used to prepare Consultant’s work product in the course of providing the Services pursuant to this Agreement (“Consultant Work Product”) shall become the sole property of District. District may duplicate, disclose, disseminate, use, reuse or otherwise dispose of Consultant Work Product in whole or in part in any manner it deems appropriate, without the permission of Consultant. With respect to computer files, Consultant shall make available to the District, at Consultant's office and upon reasonable written request by District, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may retain copies of such Consultant Work Product as a part of its record of professional activity.
6. TERMINATION.
OAK #4836-0725-0206 v1 Page 4 of 19 6.1 Termination for Convenience. District may at any time terminate this Agreement or any portion thereof for any reason by giving Consultant at least five (5) calendar days prior written notice of such termination. Upon receipt of said notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If District suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
6.2 Termination for Cause. District may terminate this Agreement with cause, effective immediately upon written notice of such termination to Consultant, based upon the occurrence of any of the following events:
▪ Material breach of this Agreement by Consultant; ▪ Cessation of Consultant to be licensed, as required; ▪ Failure of Consultant to substantially comply with any applicable federal, state or local law or regulation; ▪ Filing by or against Consultant of any petition under any law for the relief of debtors; and, ▪ Filing of a criminal complaint against Consultant for any crime, other than minor traffic offenses.
If this Agreement is terminated by District for cause and it is later determined that the termination was wrongful, such termination automatically shall be converted to and treated as a termination for convenience as provided for herein.
6.3 Suspension. District shall have the authority to suspend this Agreement and the Services contemplated herein, wholly or in part, for such period as it deems necessary due to unfavorable conditions or to the failure on the part of the Consultant to perform any provision of this Agreement.
6.4 Payment Upon Termination. In the event this Agreement is terminated or suspended, with or without cause, pursuant to this Section, District shall pay Consultant for the actual value of the work performed up to the time of termination or suspension, provided that the work performed is of value to District. Upon termination of the Agreement, Consultant will submit an invoice to District as provided for herein.
6.5 Transfer of Documents Upon Termination. Upon termination with or without cause, except for proprietary work that is legally protected from disclosure, all finished and unfinished documents, project data and reports shall, at the option of the District, become its sole property and shall, at Consultant’s expense, be delivered to the District or to any party District may so designate.
6.6 Third Parties. District shall not be obligated or liable for payment hereunder to any party other than Consultant.
7. INSURANCE. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in the attached Exhibit D, which is incorporated by this reference as though set forth in full.
OAK #4836-0725-0206 v1 Page 5 of 19 8. INDEMNIFICATION.
8.1 Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless District and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs and expert witness fees) (“Claims”), to the extent same are caused, or alleged to have been caused, in whole or in part by any act or omission, negligent or otherwise, of Consultant, its officers, agents, employees, subcontractors or consultants or any entity or individual for whom Consultant shall bear legal liability in the performance of professional services under this Agreement. For design professionals, Consultant shall, to the fullest extent permitted by law, indemnify, protect, defend and hold harmless any Indemnified Parties from and against any and all Claims which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, or as may be provided by statute in Civil Code § 2782.8.
8.2 Indemnification for Other Than Professional Liability. Other than in the performance of professional services as specified in Section 8.1 and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless any Indemnified Parties from and against any Claims, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for whom Consultant is legally liable, including but not limited to, officers, agents, employees, subcontractors or consultants of Consultant. The only exception to Consultant’s responsibility to indemnify, defend, and hold harmless the Indemnified Parties from Claims, is due to the active negligence or willful misconduct of District or its elective or appointive boards, officers, agents and employees.
8.3 Scope of Obligation. Consultant’s duty to indemnify, protect, defend and hold harmless as set forth herein shall include the duty to defend as set forth in California Civil Code § 2778. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Consultant under worker’s compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Consultant and shall continue to bind the parties after termination/completion of this agreement. This indemnification shall be regardless and not in any way limited by the insurance requirements of this contract. This indemnification is for the full period of time allowed by law and shall survive the termination of this agreement.
8.4 District Liability. The District has no liability or responsibility for any accident, loss, or damage to any work performed under this Agreement whether prior to its completion or acceptance or otherwise. No member of the District and no other officer, elected official, employee or agent of the District shall be personally liable to Consultant or otherwise in the event of any default or breach of the District, or for any amount which may become
OAK #4836-0725-0206 v1 Page 6 of 19 due to Consultant or any successor in interest, for any obligations directly or indirectly incurred under the terms of this agreement.
9. RELEASE OF INFORMATION.
9.1 Confidentiality. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released except to the District, directly or indirectly, by Consultant without District's prior written authorization. Consultant, its officers, employees, subcontractors or sub-consultants shall not voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement unless requested by the District Attorney or authorized in writing by the District Manager. Response to a subpoena or court order shall not be considered "voluntary" provided that Consultant shall give District prompt written notice of any such court order or subpoena.
9.2 Notice and Cooperation. Consultant shall promptly notify the District Manager and District Attorney in writing if Consultant, its officers, employees, agents, or subcontractors or consultants should be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order or subpoena from any person or party related to this Agreement and/or Consultant’s related Services. District has no obligation to, but may exercise discretion to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with District and to provide the District an opportunity to review any response to discovery requests provided by Consultant. However, District's right to review any such response does not grant or imply a right of District to control, direct, dictate or rewrite said response.
10. RELATIONSHIP TO DISTRICT.
10.1 Independent Contractor. Consultant is and shall at all times remain as to the District a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither District nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of District. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against District, or bind District in any manner.
10.2 No Employee Privileges. No District employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, District shall not pay salaries, wages or other compensation to Consultant for performing services hereunder for District. District shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
OAK #4836-0725-0206 v1 Page 7 of 19 10.3 Not an Agent. Consultant, its officers, employees and agents shall not have any power to bind or commit the District to any decision.
10.4 Consultant Duty to District. Consultant understands and agrees that its responsibility to provide complete and accurate Services is owed solely to District and that its accountability under this contract shall likewise be solely to District and not to any District applicants or any other third person or entity.
10.5 Interest of Consultant. Consultant represents and warrants to District that it presently has no interests, and covenants that it shall not acquire any interests, direct or indirect, financial or otherwise, which would conflict with the performance of the services to be provided by Consultant under this Agreement. Consultant further covenants that, in the performance of this Agreement, no subcontractor or employee having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this Agreement is: (a) an officer or employee of District, or (b). an officer or employee of the applicant and any of its consultants.
10.6 Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of District in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of District will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling District to any and all remedies at law or in equity.
10.7 Statement of Economic Interest. If District determines Consultant comes within the definition of Consultant under the Political Reform Act (Gov’t Code § 87100), Consultant shall complete and file and shall require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” with the District Clerk disclosing Consultant and/or other such person’s financial interests.
10.8 Nonexclusive Agreement. Consultant understands that this is not an exclusive Agreement and that District shall have the right to negotiate with and enter into contracts with others providing the same or similar services as those provided by Consultant as District desires.
11. GENERAL PROVISIONS.
11.1 Incorporation of Recitals. The recitals set forth above, and all defined terms set forth in such recitals and in the introductory paragraph preceding the recitals, are hereby incorporated into this Agreement as if set forth herein in full.
11.2 Further Assurances. District and Consultant each agree to cooperate with one another, to use their best efforts, to act in good faith, and to promptly perform such acts and execute such documents or instruments as are reasonably necessary and proper to consummate the transactions contemplated by this Agreement.
OAK #4836-0725-0206 v1 Page 8 of 19 11.3 Ownership of Documents. Except for proprietary work that is legally protected from disclosure, all plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents in the course of implementing this Agreement, except working notes and internal documents, shall become the sole property of the District upon payment to Consultant for such work, and the District shall have the sole right to use such materials in its sole discretion without further compensation to Consultant or to any other party. Reuse of any of the Drawings, Specifications or other work products of Consultant by District for any project other than the specific project covered in this Agreement, shall be at District’s risk unless additional compensation for such future use is paid to Consultant.
11.4 Notices. All notices, requests, demands, and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if personally served or on the second day after mailing if mailed by first-class mail, registered or certified, return receipt requested, postage prepaid and properly addressed as follows:
To District: Chindi Peavey, District Manager San Mateo County Mosquito and Vector Control District 1351 Rollins Road Burlingame, California 94010
To Consultant: Ahmed Badawi, Badawi & Associates 2855 Telegraph avenue, Suite 312 Berkeley, CA 94705
Any party may change their address for the purpose of this paragraph by giving the other party written notice of the new address in the above manner.
11.5 Compliance with Laws.
11.5.1 Legal Responsibilities. Consultant shall keep itself informed of local, state and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Any corrections or updates to Consultant’s services that may be come necessary as a result of a change in said laws and regulations shall be made at Consultant’s expense.
11.5.2 Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses and permits required by law for the performance of services described in this Agreement. Permits and/or licenses shall be obtained and maintained by Consultant without additional compensation throughout the term of this Agreement.
OAK #4836-0725-0206 v1 Page 9 of 19 11.5.3 Labor Conditions. District is a public entity in the state of California, and therefore, District and Consultant are subject to the provisions of the Government Code and the Labor Code of the state of California, including, but not limited to, the provisions which (a) require every employee to be insured against liability for workers compensation or to take self-insurance and (b) require every employer to adopt a written injury and illness prevention program. All provisions of law applicable to public contracts and/or this Agreement are incorporated herein by this reference and are made a part of this Agreement to the same extent as if they were fully stated in the Agreement and shall be complied with by Consultant. Consultant certifies that it will comply with such provisions before commencing performance of the Agreement and at all times in the performance of the Agreement.
11.5.4 Labor Requirements. Consultant shall abide by all federal and California laws and regulations regarding wages, including, without limitation, the Fair Labor Standards Act and the California Labor Code, which, in part, require Consultant to pay the general prevailing wage rates.
11.5.5 Discrimination. No person shall be excluded from employment in the performance of this Agreement on the grounds of race, creed, color, sex, age, marital status, sexual orientation, or place of national origin. Consultant shall comply with all local, state, and federal laws relating to equal employment opportunity rights.
11.5.6 District Not Responsible. The District and its officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
11.6 Liability of Members and Employees of District. No member of the District and no other officer, employee or agent of the District shall be personally liable to Consultant or otherwise in the event of any default or breach of the District, or for any amount which may become due to Consultant or any successor in interest, or for any obligations directly or indirectly incurred under the terms of this Agreement.
11.7 Assignment Prohibited. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of District, which shall have the sole discretion to consent to any proposed assignment. Any attempted or purported assignment of any right or obligation hereunder with the District’s prior written consent shall be null and void and of no effect. Because of the personal nature of the Services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.
11.8 Agreement Binding. The terms, covenants, and conditions of this Agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns and subcontractors of both parties.
11.9 Waiver. No waiver by either party of a provision of this Agreement shall constitute a waiver of any other provision, whether or not similar. No waiver by either party shall
OAK #4836-0725-0206 v1 Page 10 of 19 constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.
11.10 Time is of the Essence. Time is of the essence of this Agreement.
11.11 Remedies Not Exclusive. No remedy herein conferred upon or reserved to District is intended to be exclusive of any other remedy or remedies, and each and every such remedy, to the extent permitted by law, shall be cumulative and in addition to any other remedy given hereunder or now or hereafter existing at law or in equity or otherwise.
11.12 Construction of Terms. All parts of this Agreement shall in all cases be construed according to their plain meaning and shall not be construed in favor or against either of the parties. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, in whole or in part, the remainder of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. In the event of any provision shall be adjudged invalid, void or unenforceable, the parties hereto agree to enter into a supplemental agreement to effectuate the intent of the parties and the purposes of this Agreement.
11.13 Severability. If one or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such provision(s) shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision has not been contained herein.
11.14 Controlling Law; Venue. The District and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement, with venue proper only in the County of San Mateo, State of California.
11.15 Litigation Costs. In the event any action is brought to enforce or interpret the terms of this Agreement or for damages on account of the breach hereof, the prevailing party therein shall be entitled to recover from the other party its costs and expenses incurred in connection therewith, including without limitation, reasonable attorneys’ fees and the costs and expenses of litigation.
11.16 Authorization. All officers and individuals executing this and other documents on behalf of the respective parties hereby certify and warrant that they have the capacity and have been duly authorized to execute said documents on behalf of the entities indicated.
11.17 News Releases/Interviews. All Consultant and sub-consultant news releases, media interviews, testimony at hearings and public comment shall be prohibited unless expressly authorized by District.
11.18 Entire Agreement / Amendment. This Agreement, along with its attached exhibits, which are incorporated herein by this reference, constitutes the entire Agreement between the parties and supersedes all prior and contemporaneous agreements, representations and
OAK #4836-0725-0206 v1 Page 11 of 19
Exhibit A
TECHNICAL PROPOSAL
For Professional Auditing Services for San Mateo County Mosquito and Vector Control District For fiscal years ending June 30, 2021 through 2023.
August 12, 2020
Contact Person: Ahmed Badawi, CPA Badawi & Associates Certified Public Accountants 2855 Telegraph Avenue, Suite 312 Berkeley, CA 94705 Phone: (510) 768-8244 Fax: (510) 768-8249 E-mail: [email protected]
San Mateo County Mosquito and Vector Control District
Table of Contents
Page Letter of Transmittal ...... 1 Firm Qualifications and Experience ...... 3 Partner, Supervisory, and Staff Qualifications and Experiences ...... 6 Similar Engagements with Other Governmental Entities ...... 13 Understanding of Services to be Provided ...... 14 Specific Audit Approach ...... 15 Objectives of Our Services ...... 15 Audit Approach ...... 15 Technical Approach ...... 15 Audit Schedule ...... 19 Comprehensive Cost Bid ...... 21 Conclusion ...... 22
Letter of Transmittal August 12, 2020
Dr. Chindi Peavey District Manager San Mateo County Mosquito and Vector Control District 1351 Rollins Road Burlingame, CA 94010
Dear Dr. Peavey:
Badawi & Associates (B&A), Certified Public Accountants (the “Firm”) is pleased to have the opportunity to respond to your request for a proposal to provide external audit services and to submit its qualifications to perform an independent audit of the financial statements of the San Mateo County Mosquito and Vector Control District (the “District”) for the fiscal years ending June 30, 2021, through 2023. The objective of our audits is to issue opinions regarding the fairness of presentation of the financial position of the District in accordance with generally accepted accounting principles. These audits are to be performed in accordance with generally accepted auditing standards, the standards set forth for financial audits in the General Accounting Office’s (GAO) Government Auditing Standards, with the Minimum Audit Requirements and Reporting Guidelines for California Special Districts as required by the State Controller’s Office and with Generally Accepted auditing Standards (GAAS), as well as any other applicable federal, state, local or programmatic audit requirements. We will also perform the following: - State Controller’s Report compilation We will also apply limited audit procedures to Management’s Discussion and Analysis (MD&A) and required supplementary information. In addition, we will prepare the management letter containing comments and recommendations regarding our review and evaluation of the systems of internal control and accounting procedures. This proposal will highlight the background of the partners and staff assigned to the engagement, summarize our experience in the governmental area, and describe our approach to auditing the District. This proposal demonstrates our ability to render the quality examination and to perform the necessary accounting and auditing services requested by the District on a timely basis. As a partner of the Firm, I will be the primary contact for negotiation of the contract. Additionally, I have been authorized to legally bind the Firm. You may contact me at the following address and phone number:
Mr. Ahmed Badawi, CPA Badawi & Associates Certified Public Accountants 2855 Telegraph Avenue, Suite 312 Berkeley, CA 94705 Telephone: (510)768-8244 E-mail: [email protected]
Dr. Chindi Peavey District Manager San Mateo County Mosquito and Vector Control District Page 2
We are committed to performing the required work, completing the audit, and issuing the necessary auditors’ reports. We believe we are the best qualified to perform the audit because our audit staff includes individuals well versed in municipal auditing and reporting requirements. We have performed auditing and consulting engagements for numerous cities throughout California. We will be responsive to the needs of the District, we understand the District’s operational environment, and pledge to you our complete commitment to providing a quality product that meets the District’s requirements. The approach to the audit has been designed to meet the audit requirements of the various District’s with the least disruption to the District’s office operations. The foundation of the audit approach is based on communication coupled with a strong knowledge of District operations and detailed planning at the initial stages of the audit. Open communication lines with all parties of the Engagement Team and District Management and staff throughout the engagement eliminate “surprises”. Initial planning and proper assignment of duties to experienced personnel provide for an effective and efficient audit process. Consequently, inefficiencies and disruptions are kept to a minimum. In addition, we perform almost half of the audit tasks during the interim phase to minimize any unforeseen delays during the year-end phase and to ensure a smooth and timely audit process. The Firm maintains liability insurance coverage for professional liability, Workers’ Compensation, Comprehensive General Liability and Auto as part of our comprehensive insurance policy. The Firm is an Equal Opportunity employer and complies with all Federal and State hiring requirements. The Firm also supports Affirmative Action philosophies and works hard to provide disadvantaged groups with opportunities for self enhancement. This proposal is a firm and irrevocable offer for 180 days. We are confident that you will find our organization offers the required expertise, technical knowledge, and business understanding to perform an audit of the District. Our past experience provides us with a thorough understanding of the needs and requirements of the District, as well as the technical knowledge to perform such services in accordance with the accounting and auditing guidelines as published by the various authoritative entities. We welcome your inquiries and look forward to further discussions with you. Sincerely,
Ahmed Badawi Partner Badawi & Associates Certified Public Accountants
2 San Mateo County Mosquito and Vector Control District Technical Proposal
Firm Quality Control Review Qualifications According to Government Auditing Standards, firms who perform audits under the Yellow Book are required to have a peer review once every three years. We received a report with a rating and of pass with no deficiencies which we attached for your review. Experience
3 San Mateo County Mosquito and Vector Control District Technical Proposal
4 San Mateo County Mosquito and Vector Control District Technical Proposal
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San Mateo County Mosquito and Vector Control District Technical Proposal
The Engagement Team will normally consist of six individuals who provide a broad business Partner, perspective and significant experience in governmental auditing. This team will provide Supervisory, access to a wide range of technical capabilities which will provide the District with not only the technical support necessary to perform the audit, but also the broad business background to and Staff interpret findings and observations to offer effective solutions to issues, and the personal Qualifications involvement of the Engagement and Compliance Partners of the Firm.
and Experiences Engagement Quality Engagement Partner Reviewer
Ahmed Badawi Monica Singhai CPA CPA IT Specialists
Robert Wucher
Audit Manager
Mitesh Desai CPA
Audit Senior
Saleh Yassin CPA
Professional Professional Audit Staff Audit Staff
The Engagement Team will be led by Ahmed Badawi, CPA. Mr. Badawi’s background includes over twenty years of municipal auditing experience with a special focus on cities. He is the instructor of the CSMFO “Introduction to Governmental Accounting” training classes. Mr. Badawi is a member of the Government Accounting and Auditing Committee of the California Society of Certified Public Accountants. He has participated in the audits of numerous city, county and special district governments, as well as non-profit entities. His diversified background offers the technical qualities required of the governmental and non-profit areas and the necessary wherewithal to properly evaluate the entire accounting process, develop opportunities to improve the accounting process, and to offer practical business recommendations. The second member of the Engagement Team is Mitesh Desai, CPA. Mr. Desai’s background includes thirteen years of experience in municipal auditing. Mr. Desai has participated in the audits of numerous governmental agencies, assisted in their efforts to publish their CAFRs in compliance with GASB 34, and a volunteer member of the GFOA Special Review Committee. Mr. Desai has also achieved the Advanced Single Audit Certificate offered by the AICPA. He will serve as the Audit Manager. The third member of the Engagement Team is Saleh Yassin, CPA. Mr. Yassin’s background includes nine years of accounting and auditing experience. He has participated in the audits of numerous governmental entities and assisted in their efforts to publish their financial statements in compliance with various regulations, and is a volunteer member of the GFOA Special Review Committee. Mr. Yassin will be the senior of this engagement.
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San Mateo County Mosquito and Vector Control District Technical Proposal
The fourth member of the Engagement Team is Robert Wucher. Mr. Wucher has 30 years of experience in the field of Information Technology (IT) at the senior and executive management level. He has worked extensively with government agencies, private organizations and public companies. Industry experience includes the public sector, banking, manufacturing, Internet, health care and not-for-profit organizations. Each member of the Engagement Team participates in continuing education programs offered by the AICPA and California State Society of Certified Public Accountants, and each has met the continuing education requirements for municipalities. In addition, the firm offers at least 60 hours of in-house CPE annually focused mainly on municipal audits. Professional Development: The Firm maintains a comprehensive training program targeted at appropriate professional staff levels. It utilizes in-house developed educational programs, AICPA and California CPA Foundation educational programs, and on-the-job training. The Firm’s annual training schedule which officially begins in April for all professional staff and administrative staff includes comprehensive in-house training sessions on such topics as: Review of principles of accounting and financial reporting for state and local governments. Review of governmental fund types and account groups. Review of newly issued generally accepted auditing standards and GAO auditing standards. Review of Internal Control evaluation approaches including COSO principles. Updates on recent governmental accounting and reporting guidelines. Review of Single Audit requirements and approaches. Review of financial audit approaches. Overview of audit and internal control work paper techniques. Review of GASB reporting requirements. Review of current issues facing the governmental community. During the year, professional staff members are sent to various educational sessions sponsored by the AICPA and California State Society of CPAs, as considered appropriate for the level and need of the individual. These classes include, among others: Governmental Financial Reporting Standards and Practices. Yellow Book: Government Auditing Standards. Financial Accounting Standards: Comprehensive Review. Single Audit. Governmental Auditing & Accounting Update. Governmental Accounting Principles. Comprehensive Review of Generally Accepted Auditing Standards The result of the Firm’s training program is the production of a highly educated and competent municipal audit group capable of performing an efficient and effective audit for the District. The Team members will continue their professional development efforts.
7 San Mateo County Mosquito and Vector Control District Technical Proposal
Staff Retention and Continuity: The Firm's policy on providing service to our clients includes a commitment to maintaining continuity of audit personnel. We cannot guarantee that our staff will remain with the Firm. However, to encourage our staff to remain with us, we pay competitive wage rates; offer promotional opportunities; provide state-of-the-art equipment and excellent working conditions; and offer various benefits, such as retirement plans, medical plans, profit sharing programs, educational benefits, and other such benefits. Additionally, we will guarantee that any staff member assigned to this engagement will return to the District in subsequent years if he or she is still with the Firm. We can also guarantee that the partner will be involved in future years. Continuity of audit staff is of prime concern to us and because of the hands-on involvement of the partner; we can assure you that future years’ audits will be conducted in an efficient and effective manner with qualified and experienced professionals. The Firm is an Equal Opportunity employer and complies with all Federal and State hiring requirements. The Firm also supports Affirmative Action philosophies and works hard to provide disadvantaged groups with opportunities for self enhancement. Resumes of each member of the Engagement Team follow.
8 San Mateo County Mosquito and Vector Control District Technical Proposal
Ahmed Badawi, Certified Public Accountant – Engagement Partner Length of Career Twenty years’ experience in municipal auditing and accounting with a special focus on cities. Certified Public Accountant for the State of California. Professional Experience Partial listing of clients served:
Services Provided Financial Single RDA PFA Enterprise Audit Audit Audit Audit Fund Other Special Districts and Other: Alameda County Water District X X X Aptos/La Selva Fire Protection District X Castro Valley Sanitary District X X Central County Fire District X Coastside Fire Protection District X X Cosumnes Community Services District X X East Bay Regional Park District X X X Elk Grove Water District X X Marin Municipal Water District X X Metropolitan Transportation Commission X Sanitary District No. 5 X X South Bayside System Authority X X Stanislaus County Childcare X X West County Wastewater District X X Cities: Albany X X X X Antioch X X X X X Berkeley XXX XX Burlingame X X X Dublin X X X Fremont X X X X Pleasanton X X X X Richmond XXXXXX San Bruno X X X X X San Leandro X X X X Turlock XXXXXX Union City XXX XX Walnut Creek X X X X X Counties: Santa Cruz County XXXXXX Contra Costa County XXXXXX Has performed numerous financial audits, Single Audits, Transportation Development Act audits, housing audits, electrical utility audits, RDA audits, PFA audits, and Trust Fund audits, and has prepared numerous CAFRs. Education BS Degree in Accounting from the University of Alexandria, Egypt. Professional Activities Instructor, CSMFO’s “Introduction to Governmental Accounting” training class. Member, CALCPA Government Accounting and Auditing Committee Member, American Institute of Certified Public Accountants. Member, California Society of Certified Public Accountants. Member, Government Finance Officers Association. Member, California Society of Municipal Finance Officers. Continuing Education Has met the current CPE educational requirements to perform audits on governmental agencies
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San Mateo County Mosquito and Vector Control District Technical Proposal
Mitesh Desai, Certified Public Accountant – Professional Audit Manager Length of Career Thirteen years’ experience in municipal auditing with a special focus on cities. Certified Public Accountant for the State of California. Professional Experience Has participated in several financial audits, Single Audits, RDA audits, PFA audits, Transportation Development Act audits, and housing audits Services Provided Financial Single RDA PFA Enterprise Audit Audit Audit Audit Fund Other Special Districts and Other: Alameda County Water District X X X Castro Valley Sanitary District X X Coastside Fire Protection District X X Cosumnes Community Services X X East Bay Regional Park District X X X Elk Grove Water District X X Marin Municipal Water District X X Metropolitan Transportation X Monterey Bay Unified Air Pollution X Sanitary District No. 5 X X South Bayside System Authority X X Stanislaus County Childcare X X West County Wastewater District X X Cities: Albany X X X X Antioch XX XXX Berkeley X X X X X Burlingame X X X Dublin X X X Fremont X X X X Pleasanton X X X X Richmond XXXXXX San Bruno X X X X X San Leandro X X X X San Mateo X X X X X Turlock XXXXXX Union City X X X X X Walnut Creek X X X X X Counties: Santa Cruz County XXXXXX Contra Costa County XXXXXX County of Lassen X X X X Health Care: Alameda County Medical Center X X X Education BS Degree in Business Economics with an emphasis in Accounting from University of California, Santa Barbara Professional Activities Member, American Institute of Certified Public Accountants. Member, California Society of Certified Public Accountants. Volunteer Member, GFOA Special Review Committee. Continuing Education Various municipal accounting courses offered by the California Society of CPAs and local universities including: -Governmental Financial Reporting Standards and Practices - Yellow Book: Government Auditing Standards - Municipal Accounting - Single Audit Has met the current CPE educational requirements to perform audits on governmental agencies
10 San Mateo County Mosquito and Vector Control District Technical Proposal
Saleh Yassin, Certified Public Accountant – Professional Audit Senior Length of Career Nine years of experience in auditing. Certified Public Accountant for the State of California. Professional Experience Has participated in several financial audits, Single Audits, RDA audits, PFA audits, Transportation Development audits, and housing audits.
Services Provided Financial SCO Single PFA Enterprise Audit Report Audit Audit Fund Other Special Districts and Other: Central County Fire District X Hayward Area Recreation and Park District X X X Regional Government Services Authority X San Mateo Mosquito District X X Sutter Animal Services Authority X Sutter Butte Flood Control Agency X Zayante Fire Protection District X Housing Endowment and Regional Trsut X Newark Betterment Corporation X Cities: Albany X X X Antioch X X X Azus a X X X Berkeley X X X El Cerrito X East Palo Alto X X Larkspur X X X Newark X X X Oakdale X X X Petaluma XX XX Pinole X X X San Luis Obispo X X San Mateo X X Sebastopol X X X Solvang X X Vacaville X X X X X Yountville X X Yuba City X X X Education BA Degree in Accounting from University of Asmara, Eritrea Professional Activities Member, American Institute of Certified Public Accountants. Member of the Association of Chartered Certified Accountants. Volunteer Member, GFOA Special Review Committee. Continuing Education Various municipal accounting courses offered by the California Society of CPAs and local universities including: - Governmental Financial Reporting Standards and Practices - Yellow Book: Government Auditing Standards - Municipal Accounting - Single Audit Has met the current CPE educational requirements to perform audits on governmental agencies
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San Mateo County Mosquito and Vector Control District Technical Proposal
Robert Wucher – Information Technology Specialist Length of Career Thirty years’ experience in information technology (IT) Worked extensively with government agencies, private organizations and public companies Industry experience includes public sector, banking, manufacturing, internet, healthcare, and not-for profit organizations Areas of Expertise Systems Auditing and Controls Review (SEC AU-314, SAS-109, SAS-94) Sarbanes-Oxley, Section 404 IT Compliance Consulting and Auditing Journal Entry Analysis in Support of SAS-99 using IDEA by Caseware SSAE-16 (SOC 1, 2 & 3), Type I & II Reporting (Formerly SAS-70) ERP/MRP System Reviews and Workflow Analysis Software as a Service (SaaS) Cloud Computing Technologies International and Multinational Company IT Audit Expertise Forensic Data Analysis and Litigation Support in Support of Fraud Auditing Systems Selection and Request-for-Proposal (RFP) Development Systems Programming and Data Conversion Systems Failure Analysis and Quality Improvement E-Commerce and EDI Systems Information Technology Strategic Planning System Process/Procedures Development and Implementation Disaster Recovery and Business Continuity Planning Publications Author, The Top Five Tips Every Technology Executive Needs to Know About Sarbanes- Oxley, Published 2007, Aspatore Books Author, Winning Legal Strategies for Technology & E-Business, An Overview of IT Controls Under Sarbanes-Oxley Published 2005, Aspatore Books Presentations IT Security Trends Data Privacy and Cloud Computing IT Trends and Red Flag Rule IT Controls for NFP Organizations Education B.S. degree in Business Administration, Finance, Old Dominion University, Norfolk, VA. Professional and Civic Associations Member, Information Systems Audit and Control Association (IASCA) MAS-90 Accounting Application Suite Qualified Installer, SAGE Systems Former Board Member, Pets are Wonderful Support (PAWS), San Francisco, CA
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San Mateo County Mosquito and Vector Control District Technical Proposal
The table below lists all special district engagements (in order of audit hours): Similar Engagements with Other Special District Principal Contact CAFR Hours
Governmental Partner ClientSince Single Audit GFOA Award Entities Engagement Enterprise Funds Mr.Patrick Lee Florin Resource Mites h Finance Manager / Treasurer Conservation District/ 2015 350 Yes Yes X Desai (916)685-3556 Elk Grove Water District [email protected] Paul McCreary Hayward Area Ahm ed General Manager Recreation and Park 2017 350 No No Badawi (510) 881-6710 District [email protected] Mr. Jeremy Edwards Cosumnes Community Ahm ed Finance Manager 2008 350 Yes Yes Services District Badawi (916)405-7187 [email protected] Ms. Rosa Rosales Monterey Bay Unified Air Mites h Administrative Services Manager 2016 200 No N/A Pollution Control District Desai (831)-718-8019 [email protected] Ms. Nancy Dannhauser Aptos La Selva Mites h Finance Director 2016 150 No N/A Fire District Desai 6934 Soquel Drive, Aptos, CA (831)-685-6690 Ms. Jan Cooke Central County Ahm ed Finance Director 2012 150 Yes Yes Fire Department Badawi (650)375-7408 [email protected] John Stipes Zayante Fire Ahm ed Fire Chief 2017 150 No No Protection district Badawi (831) 335-5100 [email protected] Tina Bisgaard Santa Cruz Mites h Senior Administrative Assistant 2016 150 No No Regional 9 - 1 - 1 Desai (831)471-1018 [email protected]
Resource Conservation Ms. Sharon Corkrean Mites h District of santa Cruz 2017 150 Director of Finance No No Desai County [email protected]
Ms. Kristen Stout Port of San Luis Ahm ed Business Manager 2017 150 Yes Yes Harbor District Badawi (805)595-5413 [email protected] Mrs. Nancy Dannhauser Central Fire Protection Mites h Finance Director District of Santa Cruz 2018 150 No Yes Desai (831)479-6842 County [email protected]
13 San Mateo County Mosquito and Vector Control District Technical Proposal
The District desires an audit of the financial records for the District and an expression of an Understanding opinion in accordance with generally accepted accounting principles on the fairness of of Services to be presentation of financial statements for the fiscal years ending June 30, 2021 through 2023. Provided The Firm will: Express an opinion on the fair presentation of its basic financial statement in conformity with generally accepted accounting principles in the United States of America. Express an opinion on the fair presentation of any supplementary information in conformity with generally accepted accounting principles. The Firm will provide an “in- relation-to” report on the supporting schedules contained in the comprehensive annual financial report based on the auditing procedures applied during the audit of the basic financial statements and schedules. Express an opinion on the fair presentation of the schedule of expenditures of federal awards in relation to the basic financial statements. Perform limited procedures on supplementary information required by the Government Accounting Standards Board. Issue the following reports, following the completion of the audit of the fiscal year’s financial statements: Independent Auditor’s Report on Financial Statements. Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters based on an Audit of Financial Statement Performed in Accordance with Government Auditing Standards. Independent Auditor’s Report on Compliance for Each Major Program and on Internal Control over Compliance required by the Uniform Guidance. Schedule of findings and questioned costs Auditor’s Communication with Those Charged with Governance Provide special assistance to the District as needed. Retain all working papers and reports at the audit firm’s expense for a minimum of 7 years. In addition, make working papers available to the District and/or any
government agency as appropriate. Perform State Controller’s Report compilation
Should any conditions be discovered requiring corrective action, the Firm will provide a detailed description of the findings and recommended actions as to their resolution. The Firm will submit a report to the District Board and management detailing auditor’s responsibility under generally accepted auditing standards, significant accounting policies, management judgments and accounting statements, significant audit adjustments, other information in documents containing audited financial statements, disagreements with management, management consultations with other accountants, major issues discussed with management prior to retention, difficulties encountered during the audit, and any significant deficiencies or material weaknesses found during the audit. Non-material instances of noncompliance will be reported in a separate management letter, if appropriate, along with any other observations or recommendations determined to be informative to District management. The Firm will be available to provide advice and counsel regarding significant matters during the year. The Firm’s Partner and Staff welcome the opportunity to make presentations to the Board and will be ready to respond to questions from the Board and any other interested parties.
14 San Mateo County Mosquito and Vector Control District Technical Proposal
Specific Audit Objectives of Our Services The basic objective of our audit of the District is to conduct an examination of the financial Approach statements in accordance with generally accepted auditing standards and to express our opinion on the fairness of presentation of such financial statements in conformity with generally accepted accounting principles. Additionally, we believe that another real value of our audit lies in meeting other objectives at no additional cost. The following are other objectives of our services that have important benefits to the District:
To offer substantive observations and recommendations relating to accounting and operating control policies and procedures. To identify opportunities for operating efficiencies and isolate candidate activities for cost reduction opportunities. To perform a professional audit in an efficient and effective way to minimize disruption to the office operations. To offer ongoing advisory services to assist in the running of the operation and implementation of improved operating procedures.
The engagement will be conducted within the framework of the Firm's quality control program which includes the use of audit programs, careful planning, use of computerized audit software and internal control evaluation & documentation software, and objective review procedures. On-site staff will use Firm supplied portable computers and printers. Audit Approach The specific audit approach has been designed to efficiently and effectively address the audit requirements of the District, to perform the audit of the District’s financial records in a timely manner with minimal disruptions to office operations, and to meet the District’s timeline. The audit will be conducted in accordance with:
1) Generally accepted auditing standards established by the AICPA. 2) The standards contained in Government Auditing Standards issued by the GAO. 3) Provisions of the Single Audit Act and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). (if required) 4) Requirements issued by the California State Controller’s office. 5) Other requirements as required. We will conduct the necessary audit steps to perform: Planning of the engagement. Evaluation of the existing internal control environment to determine degree of risk of material misstatement. Determination of degree of compliance with laws, regulations, grant provisions, and District approved policies. Assessment of potential fraudulent issues. Validation of account balances. Verification of reasonableness of management estimates. Technical Approach We use an industry specific audit approach tailored to governmental entities. Our governmental audit approach addresses the special risks and circumstances of local governments. As a result, the audit is conducted efficiently and effectively with minimal disruption to your staff.
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San Mateo County Mosquito and Vector Control District Technical Proposal
The core of our governmental technical audit approach can be summarized as follows: 1. Planning, Understanding and Communication: Based on our previous audit experience, using the budget, organizational charts, manuals and other financial information systems and our knowledge of how governments work, we will obtain an insight to the specific concerns and sensitivities of the District. Our understanding is updated continuously through our year-round contact and communication efforts. We will agree on common audit objectives and expectations with management before audit work begins and, throughout the audit, will meet regularly with management to discuss audit issues and to gather feedback. 2. In-Depth Review of Systems and Controls: We have developed diagnostic reviews which enable us to evaluate your systems and controls, and to provide management with constructive feedback. Combined with our knowledge of the District and understanding and experience with the District’s accounting software, our control review will form the basis of our audit risk assessment. We will utilize the COSO approach in our evaluation of the District’s internal processes to identify potential control deficiencies. In future years, we will update our understanding through similar procedures. 3. Risk-Based Customized Testing Program: Our audit approach is tailored to governmental applications. We will use audit programs specifically designed to address the operational environment of governmental entities. Our approach will identify potential control risks and the opportunities for risk of material misstatements and fraud. We will evaluate the various risk assessments and identify the potential risks relating to the: Balance Sheets/ Statement of Net Position Statement of Revenues and Expenditures / Statement of Activities Presentation Disclosure Our audit procedures will then be developed to address these risk areas. 4. Expanded Interim Fieldwork: Timeliness and audit efficiency is enhanced by performing extensive interim work. Partners, managers and senior staff work with District staff to identify and resolve potential audit issues early. Accordingly, the amount of audit work to perform at year end is minimized. Because our audit staff is familiar with the operations before year-end fieldwork begins, disruption of accounting staff is minimized 5. Smooth Transition: Our testing program focuses on audit risks identified by our understanding of the District’s operations. We will work with the accounting staff to identify the most effective ways to address our objectives. Communication between the members of the audit engagement team and District staff will be fluid and continuous. 6. Sample Size and Sampling Techniques: Our audit approach will include sampling activities. Population size and the level of assurance to be derived from a particular test will dictate the sample size. We use sampling in our audit approach to compliment skilled judgment and knowledge of the particular situation. Our sample size will range normally from 25 to 60 items.
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San Mateo County Mosquito and Vector Control District Technical Proposal
7. Automated Systems: We will evaluate controls over the IT functions to assess control risk. We intend to test controls for purposes of reliance. Our review procedures will evaluate controls over: Security Management Logical and Physical Access Configuration Management Segregation of Duties Contingency Planning In addition, we will review controls over: Input, processing, output, master data Application interface Data management system interface Our Information Technology Specialists Group will evaluate the IT operating control environment. 8. Analytical Procedures: We use analytical procedures in several aspects of our audit. Extensive knowledge and industry background are required for effective analytics, and our staff possesses the appropriate experience and knowledge for the District to benefit from these procedures. 9. Approach to be Taken in Determining Laws and Regulations Subject to Audit Test Work: We continuously refer to specific regulations, compliance supplements, state guidelines and contracts currently in force. We perform the procedures required related to laws and regulations, using inquiries, observations and sampling techniques. Some of the laws and regulations that we believe may be applicable to the District are the requirements of the California Public Utilities Commission, Single Audit Act and other applicable laws and regulations, including the California Government Code, provisions of applicable Grant guidelines, requirements of local measures, etc. 10. Report Format: We will meet with District Management to review report formats. Any report format changes will be made in conjunction with approval from the District’s management. 11. Work Plans: The detailed work plans will be designed to efficiently and effectively address the audit requirements of the District in accordance with generally accepted auditing standards, to perform the audit of the District’s financial records in a timely manner with minimal disruptions to office operations, and to meet the District’s timeline. 12. Adjusting Journal Entries: We will discuss and explain proposed audit adjusting entries with the District’s designated Finance Department personnel prior to recording. Audit adjusting entries will be provided in a format showing the lowest level of posting detail needed for data entry on the District’s general ledger system. 13. Listing of Schedules and Tables (anticipated to be prepared by the District: Based on preliminary inquiries made with management and District staff and review of documents, we will tailor a list of schedules, tables, and other reconciliations required for the audit. We will take into account as much as possible reconciliations already prepared by the District for day to day operations and reporting, as well as any reports that are system generated to limit the need for additional District staff hours.
17 San Mateo County Mosquito and Vector Control District Technical Proposal
The following is a listing of significant reconciliations that we would normally expect the District to provide to us in assisting us in conducting our fieldwork.
Trial Balance Reconciliation of Receivables to CAFR/BFS and Account Roll Up subsidiary ledgers Schedule Calculations for estimate of allowance Budget to Actual Reports for uncollectible accounts Bank Reconciliations Loans Receivable Schedules Listing of manually prepared journal Reconciliation of Significant Revenue entries posted Accounts Summary of Investments held by the Fee schedules District Compensated Absences and Early Capital Asset Schedules Retirement Obligation Schedules and Long Term Debt Schedules Copies of Related Policies Debt amortization schedules & Claims Payable schedules Calculations of deferred amounts Pension and OPEB Roll Forward & Calculations of any debt covenants Supporting Schedules amounts or percentages Supporting schedules for the District’s Schedule of Operating Leases significant cost allocations Analysis of Deferred Inflows of Interfund Transaction Schedules Resources an Deferred Outflows of Resources 14. Computer Software:
The firm maintains a variety of software packages in the audit and financial statement compilation process, which include MS Office (Word, Excel, etc.), Prosystem fx Engagement, Accounting Research Manager, and CCH Knowledge Coach. Our audit staff also have the ability to run analytical queries, ratio analysis, customized reports, and other types of data analysis using CCH TeamMate Analytics. Our audit software enables us to link our audit trial balance to the financial statements, for efficient financial statement compilation. It allows us to create various analytical reports easily (e.g. year to year comparisons, budget to actual comparisons, trend analysis, ratio analysis, etc.). TeamMate Analytics provides us with more than 150 Computer Aided Audit Tools (or CAATS) that allow us to perform powerful data analysis, perform complex calculations, analyze duplicates, detect gaps in sequenced items (e.g. check numbers, invoice numbers, journal entry numbers), compare spreadsheets for matching or missing records and quickly visualize your data for analysis and reporting. Our research tools are always kept up to date to ensure compliance with accounting and auditing standards, and are also a resource for us to provide guidance to our clients. We also use CCH Engagement Organizer, which provides an automated way to request, send, and receive documents from the District before and during an engagement. Files of any type can be attached to individual document requests on our electronic ‘Prepared by Client (PBC)’ list, which allows for easier tracking of the documents received and outstanding. The CCH Engagement Organizer also sends notifications when changes are made or when outstanding requests are approaching their due date.
18
San Mateo County Mosquito and Vector Control District Technical Proposal
Audit Schedule
2021 Audit Tasks Period Award of Contract Interim Audit Procedures
June - Planning and Administration Review and obtain copies of key work papers of prior audit firm Entrance conference with District Management to discuss audit approach, timing, assistance, and issues Review and evaluate the District's accounting and financial reporting. Prepare an overall memo of recommendations, potential issues, and suggestions for improvements. Prepare overall memo to District confirming audit procedures, timing, and assistance. Prepare detailed audit work plan and audit programs, audit budget and staffing schedule, and list of schedules to be prepared by District staff, and provide it to District Management.
June - July - Internal Control Evaluation
Meeting with key Finance Division personnel. Obtain and document understanding of key internal control systems through walk-throughs, interviews of staff, and review of supporting documentation General ledger system Budgeting system. Revenue, accounts receivable, and cash collections Purchasing, expenditures, accounts payable, and cash disbursements Payroll Federal Financial Assistance Other systems Identify control risks Evaluate IT control environment Perform testing of the internal control system and evaluate the effectiveness of the District’s systems. Select large dollar and random samples of transactions in key operating systems. Sample size to meet required level for determined degree of risk. Review supporting documentation of selected transactions, evaluate adequacy of support and approvals, and conclude on degree of adherence to accuracy and compliance with District policies Conduct fraud assessment procedures Assess degree of risk for material misstatement Provide to the District’s management a memo concerning management letter points and identify issues, if any
19 San Mateo County Mosquito and Vector Control District Technical Proposal
2021 Audit Tasks Period
June - July - Other Tasks
Review minutes of Board meetings and other key committees. Preliminary testing, verify and validate account balances by reviewing supporting documentation including invoices, vouchers, council resolutions, minutes, and other documents, as required. Coordinate with District staff and prepare of all appropriate confirmation requests including: Bank accounts. Investment pool accounts. Accounts receivable. Federal grants. Revenue from governmental agencies. Bond and other debts. Pension plan. Attorney letters. Others, as required.
September - Final Field work
Entrance conference with District Management. Follow-up on all outstanding confirmations. Verify and validate account balances by reviewing supporting documentation including invoices, vouchers, board resolutions, minutes, and other documents, as required. Perform analytical review of revenue and expenditures. Determine reason for material differences between budget and actual. Perform a search for unrecorded liabilities by reviewing disbursements subsequent to June 30, testing terms of contractual obligations, and interviewing District staff. Perform review of subsequent events by discussions with District Management and update all minutes of District Board and key committees
October - Audit Reports
Prepare preliminary drafts of financial statements Prepare other reports as required Provide drafts of reports to District Management for review
October - Provide revised final drafts of all required reports to the District for approval
October - Final Audit Reports, Financial Statements delivered
20 San Mateo County Mosquito and Vector Control District Technical Proposal
Schedule of Professional Fee Comprehensive Cost Bid Service Hours 2021 2022 2023
Audit with CAFR Preparation 228 $ 21,465 $ 22,110 $ 22,780
Total $ 21,465 $ 22,110 $ 22,780
Quoted Quoted Position Hours Hourly Fee Rates Partner 23$ 150 3,450$ Audit Manager 45 120 5,400 Audit Senior 69 85 5,865 Professional Audit Staff 82 75 6,150 IT Specialists 1 120 120 Administrative Assistant 8 60 480 Total 228 $ 21,465
Manner of Payment:
Each Engagement Team member maintains detailed time sheets describing work performed, date of work, and amount of time spent on each task for the Engagement. The Firm will bill the District after completion of each phase of the audit and bill the District up to a maximum of 90%. The remaining 10% of the proposal amount will not be due until all final reports are delivered and accepted by the District. Interim billings will cover a period of not less than a calendar month, and will be detailed on the invoices for the District, Single Audit, and each agreed-upon procedure report. The District can anticipate three billings as follows:
% of Proposal Work Performed Amount For interim work 45% For year-end work 45% At presentation and acceptance of final reports 10% Total 100%
21 San Mateo County Mosquito and Vector Control District Technical Proposal
Rates for Additional Professional Services: Any services outside the scope of our engagement will be promptly identified before the services are rendered. Upon mutual agreement, the out-of-scope services will be separately billed at our standard hourly rates. While it can be difficult to simply state hourly rates, as often times the needs of the client and the specific tasks directly impact the billing rates for our services, we want to provide the following information regarding our published billing rates:
Position Hourly Rate Partner 200 EQR 200 Manager 150 Senior 125 Staff 100 IT 150 Admin. 75
Conclusion A client relationship with the District will be of great value to our Firm and we welcome the opportunity to develop a long-term relationship with the District. We are committed to: • Rendering the highest standard of service. • Developing a long-term working relationship dedicated to meeting the needs of the District. • Assisting the District in operational issues. • Producing a quality end-product.
We have the technical qualifications and experience to provide the level of service desired and expected by the District and stand ready to provide our knowledge and experience for the benefit of your organization.
We would like to express our appreciation to the District and to its Staff for allowing us the opportunity to submit a proposal to perform professional auditing services. We are available, at your convenience, to discuss any aspects of our proposal.
Thank you for allowing us to present our Firm to you.
* * * * * * * * * * * * * * * * *
22 EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to District in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to District.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $2,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured’s liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to District for injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage provided is subject to approval of District following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
OAK #4836-0725-0206 v1 Page 16 of 19
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and District agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds District, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against District regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the District or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to District and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the District, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect District’s protection without District’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to District at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, District has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by District shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at District option.
8. Certificate(s) are to reflect that the insurer will provide 30 (thirty) days notice to District of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will “endeavor” (as opposed to being required) to comply with the requirements of the certificate.
OAK #4836-0725-0206 v1 Page 17 of 19
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to District.
10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to District for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to District. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the District. At that time the District shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
12. The District reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the District will negotiate additional compensation proportional to the increased benefit to District.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of District to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on District nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as District or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until District executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to District within five days of the expiration of the coverages.
17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to District, its employees, officials and agents.
OAK #4836-0725-0206 v1 Page 18 of 19
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge District or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to District. It is not the intent of District to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against District for payment of premiums or other amounts with respect thereto.
Consultant agrees to provide immediate notice to District of any claim or loss against Consultant arising out of the work performed under this agreement. District assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve District.
OAK #4836-0725-0206 v1 Page 19 of 19 11/21/2017 Law section
Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites
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Up^ << Previous Next >> crossreference chaptered bills PDF | Add To My Favorites Highlight GOVERNMENT CODE GOV TITLE 2. GOVERNMENT OF THE STATE OF CALIFORNIA [8000 22980] ( Title 2 enacted by Stats. 1943, Ch. 134. ) DIVISION 3. EXECUTIVE DEPARTMENT [11000 15986] ( Division 3 added by Stats. 1945, Ch. 111. ) PART 2. CONSTITUTIONAL OFFICERS [12001 12790] ( Part 2 added by Stats. 1945, Ch. 111. ) CHAPTER 5. Controller [12402 12481] ( Chapter 5 added by Stats. 1945, Ch. 111. )
ARTICLE 2. Duties [12410 12431] ( Article 2 added by Stats. 1945, Ch. 111. )
12410.6. (a) An audit for any local agency, including those submitted to the Controller pursuant to subdivision (a) of Section 12410.5, shall be made by a certified public accountant or public accountant, licensed by, and in good standing with, the California Board of Accountancy. (b) Commencing with the 2013–14 fiscal year, a local agency shall not employ a public accounting firm to provide audit services to a local agency if the lead audit partner or coordinating audit partner having primary responsibility for the audit, or the audit partner responsible for reviewing the audit, has performed audit services for that local agency for six consecutive fiscal years. For purposes of calculating the six consecutive fiscal years, the local agency shall not take into account any time that a public accounting firm was employed by that local agency prior to the 2013–14 fiscal year. The Controller may waive this requirement if he or she finds that another eligible public accounting firm is not available to perform the audit. (Added by Stats. 2012, Ch. 231, Sec. 2. Effective January 1, 2013.)
http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV§ionNum=12410.6. 1/1
San Mateo County MVCD Board of Trustees Meeting September 9, 2020
Agenda Item # 6A
BOARD COMMITTEE REPORTS
SUBJECT: Finance Committee
Finance Committee membership includes Committee Chair, Mason Brutschy, Muhammad Baluom, Robert Riechel, Ray Williams, Joe Galligan and Carolyn Parker. Board President Kati Martin is also invited to attend the meeting, as an ex-officio member. The Finance Committee met on August 31, 2020. The committee considered the following: i. Reviewed Financial Documents for FY 2019-20 as of June 30, 2020. The committee voted unanimously to recommend the Board approve the Finance Report for FY 19- 20 as of June 30, 2020. This is discussed under Agenda item 7 in your board packet. ii. Reviewed Finance Report for FY 20-21 for the month of July 2020. The committee voted unanimously to recommend the Board approve the Finance Report for FY 20- 21 for the month of July 2020. This is discussed under Agenda item 7 in your board packet. iii. Received an update on the audit of the District’s FY 19-20 Financial Statements performed by Badawi and Associates. Finance Director, Richard Arrow reported there were no issues involving problem areas or internal control processes identified by our auditors. Arrow expects to receive the first draft of the District financial statements from Badawi and Associates by late September. iv. Considered whether to recommend the Board approve authorizing the District Manager to sign an Agreement for Consultation Services with Badawi and Associates for auditing District Finances for fiscal years 20-21, 21-22, and 22-23. The committee voted unanimously to recommend the Board approve authorizing the signing of the Agreement. This is discussed under Agenda item 5 in your board packet. v. Received an update on the Education Omnibus Trailer Bill (AB77/SB98) from Finance Director Richard Arrow. vi. Considered whether to recommend the Board approve the retirement of the Caron Environmental Test and Stability Chamber. The committee voted unanimously to recommend the Board approve retirement of the item. This is discussed under Agenda Item 5 of your board packet
vii. Receive a report on the removal of equipment with a value of less than $5,000 from capital asset inventory for year ended June 30, 2020 San Mateo County MVCD Board of Trustees Meeting September 9, 2020
viii. Consider whether to recommend the Board approve the District Manager accept the bid from DENNCO for the purchase and installation of an exhaust fan for the Laboratory Fume Hood in the Insecticide Testing Room. The committee voted unanimously to recommend the Board approve the purchase. This is considered under item – of the current agenda. ix. Consider whether to recommend the Board approve the Purchase of a second Environmental Chamber from Caron Products & Services, Inc. The committee voted unanimously to recommend the Board approve the purchase. This is considered under item 5 of the current agenda.
The committee’s next meeting will be on Monday October 5, 2020 at 5:30 PM which will be the week before the October 14 Board meeting.
San Mateo County MVCD Board of Trustees Meeting September 9, 2020
Agenda Item # 6B
BOARD COMMITTEE REPORTS
SUBJECT: Ad Hoc Manager Search Committee
BACKGROUND AND STATUS
Committee Chair is Board Vice President Kat Lion. Members include Trustees Mason Brutschy, Ed Degliantoni, Joe Galligan, Muhammad Baluom, Paul Fregulia, and Board President Kati Martin.
Following a lengthy and extensive nationwide recruitment effort conducted with the help of CPS HR Consulting, the District’s Ad Hoc District Manager Search Committee interviewed five candidates for the position of District Manager in anticipation of the retirement of Dr. Chindi Peavey. The Committee met with the remainder of the Board of Trustees in closed session to discuss its recommendations and was directed to negotiate an agreement with the top candidate, Brian Weber.
4598537.1 San Mateo County MVCD Board of Trustees Meeting September 9, 2020
Agenda Item # 6C
BOARD COMMITTEE REPORTS
SUBJECT: Ad Hoc Committee on Real Estate
Committee chair is Trustee Joe Galligan. Members include Trustees Ross Graves, Wade Leschyn, Ray Williams and Kat Lion.
The committee met on August 24, 2020 at 4 pm. Present were Joe Galligan, Wade Leschyn, Ray Williams, Kat Lion and Ross Graves. The committee reviewed a second feasibility study conducted by Hayashida Architects and considered whether to recommend modifications to the District’s Burlingame Property to address the District’s long-term and short-term facility needs.
The feasibility study conducted by Hayashida Architects met all the long and short-term needs outlined in the District Needs Assessment, but with a projected cost of over fifteen million dollars. The Committee concluded that this project would not be financially desirable at that cost. Staff added that conditions would be cramped, and it would be difficult to maneuver large pieces of equipment such as trucks hauling trailed equipment, Argos or the airboat. Staff was directed to do the following:
• Establish a variety of criteria/thresholds for property purchasing/long-term lease • Determine the value of the District’s existing property at 1351 Rollins Rd. • Obtain a market evaluation for property acquisition or lease
No recommendation is being made at this time.
San Mateo County MVCD Board of Trustees Meeting September 9, 2020
Agenda Item # 6D INACTIVE COMMITTEES
The following committees have not met:
Environment / Public Outreach Committee Strategic Planning Committee Ad Hoc Solar Committee Policy Committee
Committee reports are only placed on the agenda when there is something to report.
Item 7A
Monthly Financial Report Month Ending June 30, 2020
RECOMMENDATION: Motion to recommend approval of the June 2020 Financial Report. June 30 marks the end of fiscal year 19-20. This month’s report is also a look back at the 19-20 fiscal year.
Statement of Revenues, Expenditures and Change in Fund Balance Total revenues received from July 1 through 31, 2020 (YTD) were $ 8.1 million, this includes proceeds from the sale of the District’s Redwood City property of $ 2 million. Total expenditures YTD were $ 4.8 million; and the change in fund balance was $3.2 million. The District had $ 9.8 million in cash available in County Treasury including reserve funds for Public Health Emergencies, Natural Disaster Response, Real Estate Acquisition, and Capital Replacement.
General Capital Total Fund Fund Funds Beginning Fund Balance $ 6,410,537 $ 745,570 $ 7,156,107 Revenues/Resources $ 8,065,878 $ - $ 8,065,878 Transfers $ (250,000) $ 250,000 $ - Expenditures $ 4,702,002 $ 115,583 $ 4,817,585 Change in Fund Balance $ 3,113,876 $ 134,417 $ 3,248,293 Ending Fund Balance $ 9,524,413 $ 879,987 $ 10,404,400 Less: Board Approved Reserves: Public Health Emergency Reserve $ 800,000 $ 800,000 Natural Disaster Emergency Reserve $ 650,000 $ 650,000 Real Property Acquisiton Reserve $ 4,100,000 $ 4,100,000 Capital Projects & Equipment Replacement Reserve $ 745,567 $ 745,567 Total Reserves: $ 5,550,000 $ 745,567 $ 6,295,567 Uncommitted: Working Capital * $ 3,008,747 $ 3,008,747 All Other Uncommitted $ 965,665 $ 134,420 $ 1,100,085 Total Uncommitted $ 3,974,413 $ 134,420 $ 4,108,833 * Working Capital equals 60% of District Operational Expenditures It is important to note that the change in total fund balance of $3,248,293 is comprised of the following: Components Of Changes in Fund Balance: Sale of Redwood City (Actual) $ 2,009,380 Other Overrealized Revenue (Actual) 230,860 Expenditure Savings (Actual) 441,185 Amended Budget Excess Resources 566,868 Total: $ 3,248,293
Budget Variances Revenues Actual revenues received through June 2020 were over budget by $ 2,240,240. 90% of this ($2,009,380) is excess revenue resulting from the sale of District property located in Redwood City. Other variances resulted from Program Revenue (Benefit Assessment, Special Taxes, and Service Abatement Agreement) ($8,453), Ad valorem Property Taxes ($14,053), Other Taxes ($122,937), and all other revenue ($85,416). The following chart shows a detailed view by account of significant variances.
Expenditures Expenditures through June 30, 2020 were under budget by $ 441,185 primarily due to savings of expenditures contained in the following table. All variances are explained below:
FY 19-20 FY 19-20 Budget Actual Variance % Explanation
Salaries & Wages $ 2,668,293 $ 2,612,835 $ 55,458 2.1% Delayed hiring of IT Director and seasonals Employee Benefits 837,537 800,377 $ 37,160 4.4% Medical insurance premium savings Training - Board and Staff 92,500 48,436 $ 44,064 47.6% Training curtailed due to Covid 19 Administration 583,857 527,816 $ 56,041 9.6% Unspent HR consultant and Prof. services Insurance 82,746 80,335 $ 2,411 2.9% No significant variance Computer Hardware & Software 75,204 49,420 $ 25,784 34.3% Savings from IT Consultant and Mapvision Facilities Maintenance 44,000 42,413 $ 1,587 3.6% No significant variance Utilities 85,988 71,971 $ 14,017 16.3% Overall savings in utility exp. Fleet Maintenance 63,000 51,762 $ 11,238 17.8% Savings in accident claims Operations 318,526 267,072 $ 51,454 16.2% Savings in pesticide, helo, & Fuel Laboratory 88,028 75,288 $ 12,740 14.5% General overall savings Public Outreach 74,900 74,278 $ 622 0.8% No significant variance Capital Projects 244,191 115,583 $ 128,608 52.7% Unspent Capital Projects * Total $ 5,258,770 $ 4,817,585 $ 441,185 8.4%
Capital Projects*
CAPITAL PROJECTS FY 19-20 FY 19-20 Budget Actual Variance % Explanation
Real Estate Acquisiton $ - $ 6,032 $ (6,032) Not Budgeted Skylight removal Solar Project 0 2786 $ (2,786) Not Budgeted Repaving Main Gate 0 5998 $ (5,998) Not Budgeted Environmental Chamber 0 16,448 $ (16,448) Not Budgeted, equipment failed Solar Project 150,000 5,301 $ 144,699 96.5% Project postponed New Shop Roof 18,191 14,858 $ 3,333 18.3% Project cost savings Security System 6,420 4,600 $ 1,820 28.3% Project cost savings Vehicle Leases 54,580 44,185 $ 10,395 19.0% Non availability of trucks at 6/30/2020 Office Automation 5,000 2,500 $ 2,500 50.0% Maintenance charged to IT software Mapvision Upgrades 10,000 12,875 $ (2,875) -28.8% Actual expenditure over budget Total $ 244,191 $ 115,583 $ 128,608 52.7%
End of Year Fund Balance Results The table below depicts the components of budget by revenue and expenditure categories. As seen in the accompanying pie diagram, 29% of the budget surplus ($128,608) was due to unspent capital. A large component ($144,699) of this was delay in the solar project due to the possibility of the District remodeling existing buildings.
Other components of the surplus included employee expenditures: 18% of surplus was due to salaries and wages . The IT Director position was budgeted for an entire year, the hiring process took one month and the person in that position was brought on at the beginning of August. $205,240 was budgeted for seasonal employees and $161,181 was expended. The timing of seasonal hiring and the length of their stay is dependent on weather. In the Fall of 2019 seasonals were released earlier than expected due to the arrival of winter rains and difficulty in filling position.
MAJOR COMPONETS OF BUDGET VARIANCES
Increased Revenues: $ 2,240,240 Unspent Salaries 55,458 Unspent Employee Benefits: 37,160 Unspent Training - Board and Staff 44,064 Unspent Admin: 56,041 Unspent Computer Hardware & Software 25,784 Unspent Operations: 51,454 Unspent Fleet Maint.: 11,238 Unspent Utilities: 14,017 Unspent Capital: 128,608 All Other Expenditure Categories: 17,361 Real Estate Reserve Increases: (2,750,000) Total: $ (68,575) Finally, the table below illustrates an overall comparison between budget and actual of District total revenue and expenditures as well as the Board approval of the increase to the Real Property Reserve. The variance between budget and actual is relatively minor. FY 19-20 FY 19-20 Amended Budget Actual Variance
Total Revenue $ 5,825,638 $ 8,065,878 $ 2,240,240 Total Expenditures 5,258,770 4,817,585 (441,185) Board Approved Increase to Real Property Reserve - 2,750,000 2,750,000 Net Increase (Decrease) 566,868 498,293 (68,575)
Questions Please direct all inquiries related to this financial reporting package to the Finance Director, Richard Arrow, before the board meeting to allow for adequate research. He can be reached at the District office at (650) 344- 8592 or via email at [email protected].
Approval
This month’s financial statements are fairly presented. However, they are “unaudited” at this time and are not prepared on a full accrual accounting basis.
The District Manager and Finance Director approved all disbursements and the monthly bank reconciliation. A Board Officer and the District Manager signed all checks.
REFERENCE MATERIALS ATTACHED: 1. Statement of Financial Position/Balance Sheet 2. Statement of Revenues, Expenditures and Change in Fund Balance 3. Budget Variance Reports Month YTD YTD compared with adopted budget 4. Accounts Receivable Aging Summary On the June 2020 summary, accounts receivable outstanding greater than 90 days total is $ 844.37 from the San Francisco Int’l Airport.
5. Cash Activity & Reconciliation to County The District’s accounting system is fully reconciled with the County statement. 6. Payroll Disbursement All payroll disbursements were made to employees and trustees for their monthly stipends. All employees were paid per District salary and wage schedule and longevity policies. 7. Check Detail This month, the District wrote General Fund checks numbers from 20195 to 20226. Last month’s check number ended at 20194. All checks written were to vendors on account, retired employees, or reimbursements to current employees, per District policy. In June 2020, 72 checks written from the General Fund totaled $ 266,771. In addition, the District wrote 4 checks from the Capital Fund totaling $ 16,017 (check numbers 1021-1024). 8. Purchase Card Report and Bank Statement All card purchases for the month were from commercial vendors and met the District purchase card policy. A copy of the purchase card bank statement is attached. Also, descriptions of all purchases from Amazon are included in the attached detailed purchase card transactions report.
Item 7B
Monthly Financial Report Month Ending July 2020
RECCOMENDATION: Motion to recommend approval of the July 2020 Financial Report.
Statement of Revenues, Expenditures and Change in Fund Balance Total revenues received from July 1 through July 31, 2020 (YTD) were $ 54.7 thousand; total expenditures YTD were $ 526.7 thousand; and the change in fund balance was $ 471.9 thousand. The District had $ 9.2 million in cash available in County Treasury.
General Capital Total Fund Fund Funds Beginning Fund Balance $ 9,524,413 $ 879,987 $ 10,404,400 Revenues/Resources $ 54,712 $ - $ 54,712 Expenditures $ 524,826 $ 1,842 $ 526,668 Change in Fund Balance (470,115) (1,842) $ (471,956) Ending Fund Balance $ 9,054,298 $ 878,146 $ 9,932,444
Budget Variances Revenues Actual revenues received through July 31, 2020 were under budget by $ 110,536 . This was primarily attributed to the timing of other tax revenues to be received from the County. It is anticipated that it will catch up in the next month or two. Expenditures Expenditures through July 31, 2020 were under budget by $ 32,384 primarily due to the timing of expenditures contained in the table below:
Over/ % of YTD Budget Category Under Variance Budget Explanation
Payroll timing of seasonal & Salaries & Wages Under $19,372 88.1% permanent employees
Administration Over $21,001 160.5% Timing of audit, legal & prof. services
The Board’s budget level of control is at the category level, for example Salaries, Benefits, Admin., Operations, etc. The above table provides explanations for variances over $15,000.
Questions Please direct all inquiries related to this financial reporting package to the District Manager, Dr. Chindi Peavey, before the board meeting to allow for adequate research. She can be reached at the District office at (650) 344-8592 or via email at [email protected].
Approval This month’s financial statements are fairly presented. The District Manager and Finance Director approved all disbursements and the monthly bank reconciliation. A Board Officer and the District Manager signed all checks.
REFERENCE MATERIALS ATTACHED: 1. Statement of Financial Position/Balance Sheet 2. Statement of Revenues, Expenditures and Change in Fund Balance 3. Budget Variance Reports Month YTD YTD compared with adopted budget
4. Accounts Receivable Aging Summary On the July 2020 summary, accounts receivable outstanding greater than 90 days total is $844.37 from the San Francisco Int’l Airport.
5. Cash Activity & Reconciliation to County The District’s accounting system is fully reconciled with the County statement. 6. Payroll Disbursement All payroll disbursements were made to employees and trustees for their monthly stipends. All employees were paid per District salary and wage schedule and longevity policies. 7. Check Detail This month, the District wrote General Fund checks numbers from 20267 to 20361. Last month’s check number ended at 20266. All checks written were to vendors on account, retired employees, or reimbursements to current employees, per District policy. In July 2020, the 95 checks written from the General Fund totaled $ 439,516.26. In addition, the District wrote 1 check from the Capital Fund totaling $1,814.74 (check number 1025).
8. Purchase Card Report and Bank Statement All card purchases for the month were from commercial vendors and met the District purchase card policy. A copy of the purchase card bank statement is attached. Also, descriptions of all purchases from Amazon are included in the attached detailed purchase card transactions report.
San Mateo County Mosquito & Vector Control District Balance Sheet As of Jul 31, 2020 General Capital Total Fund Fund Jun 30, 20 ASSETS Current Assets Checking/Savings 1010 · Cash-County Treasury-GF x2706 8,259,189 8,259,189 1015 · Checking -Union Bank - GF x9757 (44,093) (44,093) 1020 · Cash-County Treasury-CPF x2705 893,731 893,731 1025 · Checking -Union Bank - CPF x6913 - - 1016 · County Funds - FMV (5,003) (5,003) 1030 · Petty Cash 400 400 1035 · PARS Pension Rate Stabilization 105,707 105,707 Total Checking/Savings 8,316,199 893,731 9,209,930 Accounts Receivable 1100 · Accounts Receivable 67,430 67,430 Total Accounts Receivable 67,430 - 67,430 Other Current Assets 1106 · Other Receivable 24,060 24,060 1220 · VCJPA-Member Contingency Fund 512,623 512,623 1230 · Pesticide Inventory 158,293 158,293 Total Other Current Assets 694,976 - 694,976 Total Current Assets 9,078,605 893,731 9,972,336 TOTAL ASSETS 9,078,605 893,731 9,972,336
LIABILITIES & FUND BALANCE Liabilities Current Liabilities Accounts Payable 2000 · Accounts Payable 15,409 15,585 30,994 Total Accounts Payable 15,409 15,585 30,994 Credit Cards 1040 · US Bank Purchase Card 8,899 8,899 Total Credit Cards 8,899 - 8,899 Other Current Liabilities Total Other Current Liabilities - - - Total Current Liabilities 24,307 15,585 39,893 Total Liabilities 24,307 15,585 39,893 Fund Balance Opening Fund Balance 9,524,413 879,987 10,404,400 Revenues Over Expenditures (470,115) (1,842) (471,956) Ending Fund Balance 9,054,298 878,146 9,932,443 TOTAL LIABILITIES & FUND BALANCE 9,078,605 893,731 9,972,336
Page 1 of 27 Statement of Revenues, Expenditures Budget vs. Actual July 2020 through June 2021
Month of Report: Annual YTD Annual YTD YTD Monthly Monthly Monthly Jul, 2020 Budget Actual Variance % Budget Variance % Budget Actual Variance %
GENERAL FUND: Ordinary Revenues/Expenditures Revenues Total 4000 · PROGRAM REVENUES 2,339,000 49,712 (2,289,288) 2.1% 46,460 3,252 107.0% 46,460 49,712 3,252 107.0% Total 4100 · PROPERTY TAX REVENUES 2,967,108 - (2,967,108) 0.0% - - 0.0% - - - 0.0% Total 4200 · OTHER TAX REVENUES 470,200 - (470,200) 0.0% 118,788 (118,788) 0.0% 118,788 - (118,788) 0.0% Total 4300 · OTHER REVENUES 228,756 5,000 (223,756) 2.2% - 5,000 0.0% - 5,000 5,000 0.0% Total 4800 · GRANT REVENUE - - - 0.0% - - 0.0% - - - 0.0%
Total Revenues 6,005,064 54,712 (5,950,352) 0.9% 165,248 (110,536) 33.1% 165,248 54,712 (110,536) 33.1%
Expenditures Total 5000 · SALARIES & WAGES 2,796,826 143,008 2,653,818 5.1% 162,380 (19,372) 88.1% 162,380 143,008 (19,372) 88.1% Total 5100 · EMPLOYEE BENEFITS 890,203 174,665 715,538 19.6% 173,125 1,540 100.9% 173,125 174,665 1,540 100.9% Total 5200 · TRAINING - BOARD & STAFF 47,500 2,516 44,984 5.3% 4,105 (1,589) 61.3% 4,105 2,516 (1,589) 61.3% Total 5300 · ADMINISTRATION 598,664 55,704 542,960 9.3% 34,703 21,001 160.5% 34,703 55,704 21,001 160.5% Total 5400 · INSURANCE 100,322 100,740 (418) 100.4% 100,322 418 100.4% 100,322 100,740 418 0.0% Total 5450 · COMPUTER HARDWARE & SOFTWARE 114,493 17,161 97,332 15.0% 19,981 (2,820) 85.9% 19,981 17,161 (2,820) 85.9% Total 5500 · FACILITIES MAINTENANCE 42,000 1,909 40,091 4.5% 3,500 (1,591) 54.5% 3,500 1,909 (1,591) 54.5% Total 5550 · UTILITIES 97,315 5,987 91,328 6.2% 8,107 (2,120) 73.8% 8,107 5,987 (2,120) 73.8% Total 5600 · FLEET MAINTENANCE 60,548 2,862 57,686 4.7% 4,185 (1,323) 68.4% 4,185 2,862 (1,323) 68.4% Total 5700 · OPERATIONS 305,801 8,399 297,402 2.7% 16,360 (7,961) 51.3% 16,360 8,399 (7,961) 51.3% Total 5800 · LABORATORY 81,299 10,183 71,116 12.5% 12,109 (1,926) 84.1% 12,109 10,183 (1,926) 84.1% Total 5900 · PUBLIC OUTREACH 77,522 1,692 75,830 2.2% 4,994 (3,302) 33.9% 4,994 1,692 (3,302) 33.9%
Total 6500 · DEBT SERVICE - - - 0.0% - - 0.0% - - - 0.0%
Total Expenditures 5,212,493 524,826 (4,687,667) 10.1% 543,871 (19,045) 96.5% 543,871 524,826 (19,045) 96.5%
General Fund Net Revenues Over Expenditures 792,571 (470,115) (1,262,686) (378,623) (91,492) (378,623) (470,115) (91,492)
CAPITAL IMPROVEMENT FUND: Total 6000 · CAPITAL IMPROVEMENTS REVENUE ------Total 6000 · CAPITAL IMPROVEMENTS EXPENDITURES 260,376 1,842 258,534 0.7% 15,181 (13,339) 12.1% 15,181 1,842 (13,339) 12.1% Capital Improvement Fund Net Revenue Over Expenditures (260,376) (1,842) 258,534 (15,181) 13,339 (15,181) (1,842) 13,339 San Mateo County Mosquito & Vector Control District 07/31/2020 A/R Aging Summary As of July 31, 2020 Current 1 - 30 31 - 60 61 - 90 > 90 TOTAL BA Bar, LLC, dba Elephant Bar 108.39 0.00 -124.76 90.81 0.00 74.44 California Invasive Plant Council 3,305.58 0.00 0.00 0.00 0.00 3,305.58 City of Foster City 5,834.98 0.00 6,493.60 0.00 0.00 12,328.58 City of Redwood City, Public Works 3,205.68 0.00 3,835.79 4,000.63 0.00 11,042.10 City of San Francisco, Parks 14,291.24 0.00 0.00 0.00 0.00 14,291.24 City of San Francisco, Public Utilities 46.00 0.00 143.71 109.51 0.00 299.22 City of San Mateo, Wastewater Treatment 229.11 0.00 160.05 0.00 0.00 389.16 City of South San Francisco Water Quality 177.06 0.00 174.06 148.46 0.00 499.58 San Francisco Int'l Airport 12,032.06 0.00 162.21 266.92 844.37 13,305.56 San Francisco Zoological Society 0.00 0.00 688.08 0.00 0.00 688.08 Sewer Authority Mid-Coastside 137.06 0.00 67.03 0.00 0.00 204.09 Silicon Valley Clean Water 138.98 0.00 475.94 182.22 0.00 797.14 Stanford University - Jasper Ridge 10,205.39 0.00 0.00 0.00 0.00 10,205.39 TOTAL 49,711.53 0.00 12,075.71 4,798.55 844.37 67,430.16
San Mateo County Mosquito & Vector Control District 08/26/2020 A/R Aging Summary As of August 26, 2020 Current 1 - 30 31 - 60 61 - 90 > 90 TOTAL BA Bar, LLC, dba Elephant Bar 0.00 108.39 0.00 -33.95 0.00 74.44 California Invasive Plant Council 0.00 3,305.58 0.00 0.00 0.00 3,305.58 City of Foster City 0.00 5,834.98 0.00 0.00 0.00 5,834.98 City of Redwood City, Public Works 0.00 3,205.68 0.00 0.00 0.00 3,205.68 City of San Francisco, Parks 0.00 14,291.24 0.00 0.00 0.00 14,291.24 City of San Francisco, Public Utilities 0.00 46.00 143.71 0.00 0.00 189.71 City of San Mateo, Wastewater Treatment 0.00 229.11 0.00 0.00 0.00 229.11 City of South San Francisco Water Quality 0.00 177.06 0.00 0.00 0.00 177.06 San Francisco Int'l Airport 0.00 12,032.06 162.21 0.00 844.37 13,038.64 Sewer Authority Mid-Coastside 0.00 137.06 0.00 0.00 0.00 137.06 Silicon Valley Clean Water 0.00 138.98 0.00 0.00 0.00 138.98 Stanford University - Jasper Ridge 0.00 10,205.39 0.00 0.00 0.00 10,205.39 TOTAL 0.00 49,711.53 305.92 -33.95 844.37 50,827.87
Page 7 of 27 San Mateo County Mosquito and Vector Control District GF-Jul Cash Activity & Reconciliation to County Statement 2020 General Fund July 31, 2020
Beginning Cash per District as of June 30, 2020 8,802,441
Reductions Payroll Related (ADP) (194,662) Checks Written (439,516) Bank Fee (97) Transfer-Out to Capital Fund -
Total Reductions (634,275)
Additions Quarterly Interest 35,854 Abatement Services 6,075 Property Tax Revenue - ERAF Rebate - RDA/RPTTF - Special Benefit Assessment - Special Mosquito Tax - Misc-Deposits 5,000 Total Additions 46,929
Ending Cash per District as of Jul 31, 2020 8,215,095
Cash per County General Fund Statement 8,215,095
Difference -
Page 8 San Mateo County Mosquito and Vector Control District CPF-Jul Cash Activity & Reconciliation to County Statement 2020 Capital Project Fund July 31, 2020
Beginning Cash per District as of June 30, 2020 891,993
Reductions Checks Written (1,842) Bank Fee (38) Transfer-Out to General Fund -
Total Reductions (1,879)
Additions Quarterly Interest 3,618 Transfer-In from General Fund -
Total Additions 3,618
Ending Cash per District as of Jul 31, 2020 893,731
Cash per County Capital Project Fund Statement 893,731
Difference -
Page 9 San Mateo County Mosquito and Vector Control District Jul ADP Payroll Disbursement 2020 July 31, 2020
July 10, 2020 July 24, 2020 Footnotes:
Payroll ACH Disbursement (including Net Pay & Taxes ) Total Net Pay 71,372 72,714 Federal W/H Tax 13,833 13,861 Social Security Tax 1,219 1,444 A Medicare 2,923 3,179 CA W/H Tax 5,352 5,357 CA SUI/DI 1,498 1,392 Total 96,196 97,947
ADP Fee drawn 7/3/2020 519
Total amount for the period 96,715 97,947
Total amount for the month: 194,662
Footnotes: A. Social Security expenditure incurred for seasonal employees and Trustees stipends San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount
20267 07/01/2020 Franchise Tax Board Anthony E. Lanzarin A/C #563945221 1015 · Checking -Union Bank - GF x9757 -321.31
563945221-PPE6/20/2 06/20/2020 Garnishment payment deducted from A. Lanzarin PPE 6/20/20 5185 · Actives - Deferred Compensation 321.31 TOTAL 321.31
20268 07/01/2020 Great-West Life & Annuity Co Group No. 98368 1015 · Checking -Union Bank - GF x9757 -5,355.14
06202020 06/20/2020 Employee Deferred Comp PPE 06/20/2020 5185 · Actives - Deferred Compensation 5,355.14 TOTAL 5,355.14
20269 07/01/2020 San Mateo County Retirement Assoc. SM M.A.D. 1015 · Checking -Union Bank - GF x9757 -17,497.95
06202020 06/20/2020 Employee Contribution Pay Period 06/07/2020-06/20/2020 5115 · Retirement - Employee Contribut 7,158.95 Employer Contribution Pay Period 06/07/2020-06/20/2020 5110 · Retirement - Employer Contribut 10,339.00 TOTAL 17,497.95
20270 07/01/2020 U.S. Bank PARS Account # 674602240Agency Name: San Mateo County Mosquito & Vector Control District PPE 06/ 1015 · Checking -Union Bank - GF x9757 -502.70
6746022400-P06-20-2 06/20/2020 Alternate Retirement System for Richard Arrow PPE 06/20/2020 5116 · Alternate Retire-Employee Contr 502.70 TOTAL 502.70
20271 07/01/2020 United States Treasury 2020 Form 720-V 2nd Qtr; EIN 94-6004102 1015 · Checking -Union Bank - GF x9757 -49.20
2020Form720-V 06/23/2020 2020 Form 720-V 2nd Qtr; EIN 94-6004102 5130 · Actives - HRA Health Reimb Acct 49.20 TOTAL 49.20
20272 07/01/2020 Aim To Please Janitorial Services 1015 · Checking -Union Bank - GF x9757 -1,425.00
20 06/29/2020 Janitorial Services-Jun 2020 5340 · Janitorial/Household Expense 1,200.00 51 06/29/2020 1323 Rollins Janitorial Services-Jun 2020 5340 · Janitorial/Household Expense 225.00 TOTAL 1,425.00
20273 07/01/2020 Airgas Dry Ice QAC40 1015 · Checking -Union Bank - GF x9757 -437.46
124980769 06/16/2020 Dry Ice (320 lbs) 5820 · Dry Ice 209.48 124990382 06/23/2020 Dry Ice (350 lbs) 5820 · Dry Ice 227.98
Page 11 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount TOTAL 437.46
20274 07/01/2020 AT & T 1015 · Checking -Union Bank - GF x9757 -801.86
650-344-3843 May20 05/19/2020 Monthly Services 05/19/20-06/18/20 5575 · Phone - Land Line-AT&T/Comcast 400.96 650-344-3843 Jun20 06/19/2020 Monthly Services 06/19/20-07/18/20 5575 · Phone - Land Line-AT&T/Comcast 400.90 TOTAL 801.86
20275 07/01/2020 Autohaus Europa, Inc. Apr-2020 CAM & Util Reimb-1323 Rollins Rd., Burlingame,CA 1015 · Checking -Union Bank - GF x9757 -204.77
202397 06/17/2020 May-2020 CAM & Util Reimb-1323 Rollins Rd., Burlingame,CA 5399 · Facility Lease 204.77 TOTAL 204.77
20276 07/01/2020 Bay Alarm 1015 · Checking -Union Bank - GF x9757 -536.09
4678426200615M 06/15/2020 Plan copies 5/29/20 5385 · Security and fire alarm 41.09 4676626200615M 07/01/2020 Security Alarm Monitoring 07/01/20-10/01/20 (1351 Rollins Rd) 5385 · Security and fire alarm 495.00 TOTAL 536.09
20277 07/01/2020 Clarke Mosquito Control Products, IncCustomer # 002486 1015 · Checking -Union Bank - GF x9757 -5,519.66
5091466 06/16/2020 Natural G30 WSP Cs/10pk/50x10g (2cs)(P.O. #02706-1622) 5705 · Pesticides 1,104.35 Natural DT Tablet 50 Card pack (3cs) 5705 · Pesticides 4,415.31 TOTAL 5,519.66
20278 07/01/2020 Compu-Data, Inc. 1015 · Checking -Union Bank - GF x9757 -1,104.74
63222 06/18/2020 Webcam for Paul (Covid-19) 5460 · Computer Hardware 74.86 Misc IT work onsite (5hrs) 5455 · IT Consulting - Compu-Data 700.00 MS Wondows 10 Pro for Brian's computer 5465 · Computer Software 189.88 63223 06/23/2020 Upgraded Casey's desktop MS Office (1hr) 5455 · IT Consulting - Compu-Data 140.00 TOTAL 1,104.74
20279 07/01/2020 CPS HR Consulting Invoice # 0001009 1015 · Checking -Union Bank - GF x9757 -7,482.89
0001009 06/29/2020 District Manager Position Recruitment Service 5/3-5/30/20 5325 · HR & Finance Consultant 7,482.89 TOTAL 7,482.89
Page 12 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount
20280 07/01/2020 Fastenal Company Cust No. CAS180583 1015 · Checking -Union Bank - GF x9757 -48.66
CAS1831387 06/18/2020 Parts for dry ice containers & trap repairs 5805 · Disease Surveillance 48.66 TOTAL 48.66
20281 07/01/2020 Fisher Scientific Account No. 058330-001 1015 · Checking -Union Bank - GF x9757 -69.28
0501813 06/11/2020 Supply for gel detection of DNA (PO#02706-1630) 5805 · Disease Surveillance 69.28 TOTAL 69.28
20282 07/01/2020 Fusion Cloud Company, LLC Customer No. 3789973 1015 · Checking -Union Bank - GF x9757 -493.16
9143012 06/18/2020 Phone System Jul-2020 5570 · Phone - VOIP - Fusion/MegaPath 493.16 TOTAL 493.16
20283 07/01/2020 Hayashida Architects Inc. Project #20-8140-14 1015 · Checking -Union Bank - GF x9757 -1,937.50
06222020 06/22/2020 Feasibility Study -To date $11,702.50 against Contract of $12,500 5345 · Prof. Services - Engineer Rpt 1,937.50 TOTAL 1,937.50
20284 07/01/2020 Hotsy Pacific Customer No.: SMCMOSQUITO 1015 · Checking -Union Bank - GF x9757 -613.31
68721 06/22/2020 Hotsy machine power shine 55gal 5620 · Auto, Hotsy, Plug, Boat, Traile 613.31 TOTAL 613.31
20285 07/01/2020 MidAmerica Admin & Retirement SolutCust ID: SANMA002 (Admin Fees Apr-2020-Jun-2020) 1015 · Checking -Union Bank - GF x9757 -600.00
HRA-Admin-Apr-Jun-2 06/30/2020 Admin Fees for Retirees HRA Apr-20 thru Jun-20 (4x$8x3m) 5160 · Retirees - HRA & Medical Reimb 96.00 Admin Fees for Actives HRA Apr-20 thru Jun-20 (21x$8x3m) 5130 · Actives - HRA Health Reimb Acct 504.00 TOTAL 600.00
20286 07/01/2020 NJ Plumbing Inc Invoice #1760 1015 · Checking -Union Bank - GF x9757 -190.00
1760 06/03/2020 Install angle stop for water dispenser suuply line 5505 · Facility - Repairs & Maint 190.00 TOTAL 190.00
20287 07/01/2020 Public Agency Retirement Services (P Customer #SAN400 1015 · Checking -Union Bank - GF x9757 -300.00
Page 13 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount
5765 06/11/2020 PARS Alternate Reitrement System Fees 4/30/2020 5325 · HR & Finance Consultant 300.00 TOTAL 300.00
20288 07/01/2020 Purchase Power 8000-9000-0074-1201 1015 · Checking -Union Bank - GF x9757 -140.90
17662438Jul20 07/01/2020 Postage meter rental 7/1/20-9/30/20 5380 · Copier and postage 140.90 TOTAL 140.90
20289 07/01/2020 Regional Government Services Inv #11083 1015 · Checking -Union Bank - GF x9757 -135.10
11083 05/31/2020 May '20-HR consulting to date $6,956 against NTE of $20k (1.1hrs) 5325 · HR & Finance Consultant 135.10 TOTAL 135.10
20290 07/01/2020 San Mateo Daily Journal Customer #02104986-000 1015 · Checking -Union Bank - GF x9757 -3,072.00
02104986-000 6-16-20 06/26/2020 Print and Digital Ads - 5/22-6/15/2020 (PO#02706-1625) 5910 · Media and Network 3,072.00 TOTAL 3,072.00
20291 07/01/2020 Spark Creative Design 1015 · Checking -Union Bank - GF x9757 -600.00
2273 05/28/2020 Ads for SF Chronicle & SFGate 5920 · Promotion & Printing 300.00 2274 05/28/2020 Ads for San Mateo Daily Journal 5920 · Promotion & Printing 300.00 TOTAL 600.00
20292 07/01/2020 Standard Insurance Company 142979 1015 · Checking -Union Bank - GF x9757 -1,278.56
142979-0001 Jun20 06/18/2020 Long term disability due 07/01/2020 5165 · Long Term Disability - Standard 1,278.56 TOTAL 1,278.56
20293 07/01/2020 The Home Depot A/C #6035-3225-3190-9392 1015 · Checking -Union Bank - GF x9757 -122.79
6035322531909392Jn 06/21/2020 Water hose mtls for chicken coops 5810 · Sentinel Chicken Flocks/Supply 17.21 Hooks for hanging CO2 traps 5805 · Disease Surveillance 105.58 TOTAL 122.79
20294 07/01/2020 Vision Service Plan 12 173343 0001 1015 · Checking -Union Bank - GF x9757 -473.55
Page 14 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount
809670246 06/19/2020 Vision plan - Jul 2020 5145 · Actives - Vision Insurance 473.55 TOTAL 473.55
20295 07/01/2020 Wells Fargo Vendor Fin Serv Billing ID Number 90136868334 1015 · Checking -Union Bank - GF x9757 -219.20
5010892107 06/22/2020 iPads Installment Payment #22 of 24 5580 · Phone - Mobile Devices-Verizon 219.20 TOTAL 219.20
20296 07/01/2020 Charles P. Hansen Retiree Health Insurance Reimb-Jun=l '20 1015 · Checking -Union Bank - GF x9757 -528.99
07012020 07/01/2020 Retiree Health Insurance Reimb-Jul '20 5160 · Retirees - HRA & Medical Reimb 528.99 TOTAL 528.99
20297 07/01/2020 Dennis J Jewell Retiree Health Insurance Reimb-Ju6 '20 1015 · Checking -Union Bank - GF x9757 -528.99
07012020 07/01/2020 Retiree Health Insurance Reimb-Jul '20 5160 · Retirees - HRA & Medical Reimb 528.99 TOTAL 528.99
20298 07/01/2020 Cintas Corporation #464 A/C #464-07127 1015 · Checking -Union Bank - GF x9757 -724.05
464-07127 Jun2020 06/30/2020 Uniform Services 06/01/20 Inv #4051927670 5725 · Apparel - Uniforms & Boots 144.81 Uniform Services 06/08/20 Inv #4052518955 5725 · Apparel - Uniforms & Boots 144.81 Uniform Services 06/15/20 Inv #4053212894 5725 · Apparel - Uniforms & Boots 144.81 Uniform Services 06/24/20 Inv #4054074637 5725 · Apparel - Uniforms & Boots 144.81 Uniform Services 06/30/20 Inv #4054636576 5725 · Apparel - Uniforms & Boots 144.81 TOTAL 724.05
20299 07/13/2020 Great-West Life & Annuity Co Group No. 98368 1015 · Checking -Union Bank - GF x9757 -5,436.34
07042020 07/04/2020 Employee Deferred Comp PPE 07/04/2020 5185 · Actives - Deferred Compensation 5,436.34 TOTAL 5,436.34
20300 07/13/2020 San Mateo County Retirement Assoc. SM M.A.D. 1015 · Checking -Union Bank - GF x9757 -18,381.82
07042020 07/04/2020 Employee Contribution Pay Period 06/21/2020-07/04/2020 5115 · Retirement - Employee Contribut 7,537.31 Employer Contribution Pay Period 06/21/2020-07/04/2020 5110 · Retirement - Employer Contribut 10,844.51
Page 15 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount TOTAL 18,381.82
20301 07/13/2020 U.S. Bank PARS Account # 674602240Agency Name: San Mateo County Mosquito & Vector Control District PPE 07/ 1015 · Checking -Union Bank - GF x9757 -524.07
6746022400-P07-04-2 07/04/2020 Alternate Retirement System for Richard Arrow PPE 07/04/2020 5116 · Alternate Retire-Employee Contr 524.07 TOTAL 524.07
20302 07/13/2020 American Fidelity Assurance Compan Payor: 56840 1015 · Checking -Union Bank - GF x9757 -1,649.96
2073895 07/03/2020 Flexible Spending Account (Employee Contrib) 5170 · Actives - Other Benefits 1,649.96 TOTAL 1,649.96
20303 07/13/2020 Apple Inc. Lease #500-50112708; Advance Lease Payment 1015 · Checking -Union Bank - GF x9757 -3,893.10
500-50112706 07/02/2020 Advance Paymt for 2-Yr Lease-iPad Air (Qty:11) 5460 · Computer Hardware 3,893.10 TOTAL 3,893.10
20304 07/13/2020 AVQuest Insurance Services Invoice #423 1015 · Checking -Union Bank - GF x9757 -5,092.00
423 07/02/2020 Non-Owned Commercial Aircraft Insurance 7/2020-7/2021 5435 · Non-owned Aircraft 5,092.00 TOTAL 5,092.00
20305 07/13/2020 Axcient Holdings LLC Acct. No. AXH-06501 1015 · Checking -Union Bank - GF x9757 -235.00
FY20INAXH017112 07/01/2020 Server backup & storage- Jul 2020 5460 · Computer Hardware 235.00 TOTAL 235.00
20306 07/13/2020 Bay Alarm A/C #4678226 1015 · Checking -Union Bank - GF x9757 -166.66
17492014 07/01/2020 Access Control System thru 7/31/20 (1351 Rollins Rd) 5385 · Security and fire alarm 166.66 TOTAL 166.66
20307 07/13/2020 Comcast 1015 · Checking -Union Bank - GF x9757 -369.74
8155200280617079JL 07/01/2020 Business Internet 07/06/20-08/05/20 (1323 Rollins Rd) 5575 · Phone - Land Line-AT&T/Comcast 99.95 8155200280283815JL 07/03/2020 Business Internet 07/08/20-08/07/20 (1351 Rollins) 5575 · Phone - Land Line-AT&T/Comcast 269.79 TOTAL 369.74
Page 16 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount
20308 07/13/2020 Digital Deployment Invoice #105794 1015 · Checking -Union Bank - GF x9757 -300.00
105794 07/01/2020 Website maintenance- Jul 2020 5475 · Website Hosting / Microsoft 300.00 TOTAL 300.00
20309 07/13/2020 Eco Medical Inc. Invoice #5074 1015 · Checking -Union Bank - GF x9757 -49.00
5074 06/30/2020 Bio-waste container pick-up - Jun 2020 5830 · Lab Biowaste Disposal 49.00 TOTAL 49.00
20310 07/13/2020 Fastenal Company Cust No. CAS180583 1015 · Checking -Union Bank - GF x9757 -5.61
CAS1831408 06/22/2020 Parts for dry ice container assembly 5805 · Disease Surveillance 5.61 TOTAL 5.61
20311 07/13/2020 FDAC EBA 51 - SMCMVCD Aug-2020 1015 · Checking -Union Bank - GF x9757 -25,710.88
FDAC0820-SMCM 07/08/2020 Medical Insurance for Aug-2020 5125 · Actives - Medical Insurance 25,710.88 TOTAL 25,710.88
20312 07/13/2020 Flyers Energy, LLC 1015 · Checking -Union Bank - GF x9757 -5,209.22
CFS-2306139 06/15/2020 Fuels 06/01/20-06/15/20 5735 · Fuel 2,603.40 CFS-2315202 06/30/2020 Fuels 06/16/20-06/30/20 5735 · Fuel 2,605.82 TOTAL 5,209.22
20313 07/13/2020 Grainger 809934680 1015 · Checking -Union Bank - GF x9757 -221.20
7082671061 07/05/2020 Safety-Eye wash bottles 5720 · Safety Equipment 82.13 Parts to secure battery chargers to benches 5825 · Lab Supplies 56.94 Batteries for digital caliper 5610 · Garage Tools 4.66 Soap refills for restrooms 5340 · Janitorial/Household Expense 75.16 Parts for gravid traps 5805 · Disease Surveillance 2.31 TOTAL 221.20
20314 07/13/2020 Life Technologies Corporation Invoice #77130460 1015 · Checking -Union Bank - GF x9757 -6,642.00
Page 17 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount 77130460 07/01/2020 PCR & MagMax Equipment Maint. 7/1/20-6/30/21 (P.O.#02706-1490) 5850 · Lab PCR Maintenance 6,642.00 TOTAL 6,642.00
20315 07/13/2020 Quench USA, Inc. A/C #D322868 1015 · Checking -Union Bank - GF x9757 -131.40
INV02547645 07/01/2020 Drinking Water Dispenser Rental 5335 · Office Expense 131.40 TOTAL 131.40
20316 07/13/2020 Sacramento-Yolo MVCD Customer #0000218 1015 · Checking -Union Bank - GF x9757 -200.00
0000901-IN 07/06/2020 Mosquito Fish Purchase (8 lbs) 5730 · Mosquito Fish 200.00 TOTAL 200.00
20317 07/13/2020 San Francisco Chronicle Account 316401002 1015 · Checking -Union Bank - GF x9757 -2,200.00
271825 06/30/2020 SF Chronicle/SFGate WNV/SIP online ads (PO#02706-1635) 5910 · Media and Network 2,200.00 TOTAL 2,200.00
20318 07/13/2020 Univar USA Inc 246641 001 1015 · Checking -Union Bank - GF x9757 -823.88
SJ986008 06/26/2020 Altosid XR Briq 2020/Cs (1 Cs) (P.O. #02706-1621) 5705 · Pesticides 823.88 TOTAL 823.88
20319 07/13/2020 UPS Shipper No. V14908 1015 · Checking -Union Bank - GF x9757 -63.05
V14908270 07/04/2020 Shipped Sentinel Chicken for Necropsy 5805 · Disease Surveillance 63.05 TOTAL 63.05
20320 07/13/2020 Vector Control Joint Powers Agency 1015 · Checking -Union Bank - GF x9757 -196,770.36
VCJPA-2020-145 07/01/2020 Business Travel Accident Premium (Jul 1, 2020 to Jun 30, 2023) 5445 · Business Travel Accident Ins 488.36 VCJPA-2020-113 07/01/2020 Worker's Comp Program (2020-21 Program Year) 5182 · Workers Compensation 101,122.00 Liability Program 5410 · Liability Insurance - VCJPA 63,604.00 Pooled Auto Physical Damage 5415 · Auto Physical Damage 2,257.00 Property Program 5420 · Group Property Program 14,894.00 General Fund Contribution 5425 · VCJPA - General Fund Allocation 7,475.00 Group Fidelity ACIP Crime Program 5430 · Group Fidelity 6,664.00
Page 18 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount Alliant Deadly Weapons Protection Program 5410 · Liability Insurance - VCJPA 266.00 TOTAL 196,770.36
20321 07/13/2020 Verizon A/C #271667168-00001 1015 · Checking -Union Bank - GF x9757 -1,565.91
9857478020 06/26/2020 Services for period 06/27/20-07/26/20 5580 · Phone - Mobile Devices-Verizon 1,565.91 TOTAL 1,565.91
20322 07/13/2020 PG&E Account No. 5584709654-6 1015 · Checking -Union Bank - GF x9757 -61.17
5584709654-6 Jun20 06/29/2020 1351 Rollins Site 05/30/20-06/29/20 (Gas Only) 5560 · Gas & Electricity - PG&E 61.17 TOTAL 61.17
20323 07/13/2020 Airgas Dry Ice QAC40 1015 · Checking -Union Bank - GF x9757 -227.98
124999849 06/30/2020 Dry Ice (350 lbs) 5820 · Dry Ice 227.98 TOTAL 227.98
20324 07/13/2020 Allied Administrators for Delta Dental Group No. 7918-7257 1015 · Checking -Union Bank - GF x9757 -2,611.18
07918-07257-Jul20 07/06/2020 Dental Coverage-Aug '20 5135 · Actives - Dental Insurance 2,611.18 TOTAL 2,611.18
20325 07/13/2020 California Animal Health & Food SafetBilling ID: SAN297 1015 · Checking -Union Bank - GF x9757 -140.00
D2006519 07/01/2020 Dead chicken necropsy exam 5810 · Sentinel Chicken Flocks/Supply 140.00 TOTAL 140.00
20326 07/13/2020 Chindi Peavey Replenish Petty Cash 1/1/20-6/30/20 1015 · Checking -Union Bank - GF x9757 -64.57
PettyCash06302020 06/30/2020 Replenish Petty Cash 1/1/20-6/30/20 1030 · Petty Cash 64.57 TOTAL 64.57
20327 07/13/2020 City of Burlingame, Water 1015 · Checking -Union Bank - GF x9757 -935.07
53-133346-Jun2020 06/23/2020 1 1/2 Inch 04/21/20-06/23/20 5565 · Water 649.95 53-310176-Jun20 06/23/2020 Fireline 04/21/20-06/23/20 5565 · Water 12.00
Page 19 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount 53-310184-Jun20 06/23/2020 3/4 Inch 04/21/20-06/23/20 5565 · Water 273.12 TOTAL 935.07
20328 07/13/2020 City of Foster City HR Customer #2134/2528 1015 · Checking -Union Bank - GF x9757 -500.00
13673 06/30/2020 CalOpps job posting for District Manager 5325 · HR & Finance Consultant 500.00 TOTAL 500.00
20329 07/13/2020 EFFECTV Customer No. 44154 1015 · Checking -Union Bank - GF x9757 -2,802.75
WC797990 06/28/2020 TV Ads WNV and District Services Spots P.O.#2706-1587 5910 · Media and Network 2,802.75 TOTAL 2,802.75
20330 07/13/2020 Franchise Tax Board Anthony E. Lanzarin A/C #563945221 1015 · Checking -Union Bank - GF x9757 -327.04
563945221-PPE 7/4/2 07/04/2020 Garnishment payment deducted from A. Lanzarin PPE 7/4/20 5185 · Actives - Deferred Compensation 327.04 TOTAL 327.04
20331 07/13/2020 Mary Leong Reimb dental work for son, Alec. 1015 · Checking -Union Bank - GF x9757 -300.00
ReimbDental7/2020 07/10/2020 Reimb dental work for son, Alec. 5140 · Actives - Dental Reimbursement 300.00 TOTAL 300.00
20332 07/13/2020 MineralTree Inc. Invoice No.: INV31555 1015 · Checking -Union Bank - GF x9757 -2,500.00
INV31555 07/01/2020 Invoice Capture Only Platform Access - Year 5465 · Computer Software 2,500.00 TOTAL 2,500.00
20333 07/13/2020 MVCAC 2020-2021 Corporate Member Dues 1015 · Checking -Union Bank - GF x9757 -11,000.00
7361869 07/10/2020 2020-2021 Corporate Member Dues 5330 · Memberships & Subscriptions 11,000.00 TOTAL 11,000.00
20334 07/13/2020 Pacific Office Automation Customer #446374 1015 · Checking -Union Bank - GF x9757 -223.83
836908 07/04/2020 Maintenance for 1 Color & 2 Blk/Wht Copiers 07/02/20-08/02/20 5380 · Copier and postage 223.83 TOTAL 223.83
Page 20 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount
20335 07/13/2020 Recology San Mateo County A/C #731001072 1015 · Checking -Union Bank - GF x9757 -397.93
38319414 06/29/2020 Garbage Service - Jun 2020 5340 · Janitorial/Household Expense 397.93 TOTAL 397.93
20336 07/14/2020 U.S. Bank 4246-0445-5564-6391 1015 · Checking -Union Bank - GF x9757 -16,112.92
06222020 06/22/2020 District Credit Card Payment 1040 · US Bank Purchase Card 16,112.92 TOTAL 16,112.92
20337 07/22/2020 American Fidelity Assurance Payor: 56840 1015 · Checking -Union Bank - GF x9757 -457.98
D187764 07/01/2020 Life/Acc/Cancer EE Insurance for Jul-2020 5170 · Actives - Other Benefits 457.98 TOTAL 457.98
20338 07/22/2020 Autohaus Europa, Inc. Aug-2020 Rent-1323 Rollins Rd., Burlingame,CA 1015 · Checking -Union Bank - GF x9757 -8,222.00
Aug-2020 Rent 07/22/2020 Aug-2020 Basic Rent-1323 Rollins Rd., Burlingame,CA 5399 · Facility Lease 7,944.00 Pro-rated Property Tax (17%) 5399 · Facility Lease 167.00 Pro-rated Insurance (17%) 5399 · Facility Lease 111.00 TOTAL 8,222.00
20339 07/22/2020 Flyers Energy, LLC Account 700895 1015 · Checking -Union Bank - GF x9757 -2,335.72
CFS-2332596 07/15/2020 Fuels 07/01/20-07/15/20 5735 · Fuel 2,335.72 TOTAL 2,335.72
20340 07/22/2020 PG&E 1015 · Checking -Union Bank - GF x9757 -4,800.28
5584709654-6 May20 05/29/2020 1351 Rollins Site 04/29/20-05/28/20 5560 · Gas & Electricity - PG&E 2,372.19 5584709654-6 Jun20 06/29/2020 1351 Rollins Site 05/29/20-06/28/20 5560 · Gas & Electricity - PG&E 2,428.09 TOTAL 4,800.28
20341 07/22/2020 Great-West Life & Annuity Co Group No. 98368 1015 · Checking -Union Bank - GF x9757 -5,436.34
07182020 07/18/2020 Employee Deferred Comp PPE 07/18/2020 5185 · Actives - Deferred Compensation 5,436.34
Page 21 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount TOTAL 5,436.34
20342 07/22/2020 San Mateo County Retirement Assoc. SM M.A.D. 1015 · Checking -Union Bank - GF x9757 -19,139.36
07182020 07/18/2020 Employee Contribution Pay Period 07/05/2020-07/18/2020 5115 · Retirement - Employee Contribut 7,827.16 Employer Contribution Pay Period 07/05/2020-07/18/2020 5110 · Retirement - Employer Contribut 11,312.20 TOTAL 19,139.36
20343 07/22/2020 U.S. Bank PARS Account # 674602240Agency Name: San Mateo County Mosquito & Vector Control District PPE 07/ 1015 · Checking -Union Bank - GF x9757 -524.07
6746022400-P07-18-2 07/18/2020 Alternate Retirement System for Richard Arrow PPE 07/18/2020 5116 · Alternate Retire-Employee Contr 524.07 TOTAL 524.07
20344 07/22/2020 Franchise Tax Board Anthony E. Lanzarin A/C #563945221 1015 · Checking -Union Bank - GF x9757 -321.31
563945221-PPE7/18/2 07/18/2020 Garnishment payment deducted from A. Lanzarin PPE 7/18/20 5185 · Actives - Deferred Compensation 321.31 TOTAL 321.31
20345 07/22/2020 Airgas Dry Ice QAC40 1015 · Checking -Union Bank - GF x9757 -455.96
124011928 07/07/2020 Dry Ice (350 lbs) 5820 · Dry Ice 227.98 124021558 07/14/2020 Dry Ice (350 lbs) 5820 · Dry Ice 227.98 TOTAL 455.96
20346 07/22/2020 Alert Door Service, Inc. Inv #99134 1015 · Checking -Union Bank - GF x9757 -60.00
99134 07/14/2020 2 - 811LM Remotes 5505 · Facility - Repairs & Maint 60.00 TOTAL 60.00
20347 07/22/2020 All Industrial Electric Supply, Inc. Customer ID 16492 1015 · Checking -Union Bank - GF x9757 -729.23
5232039 07/14/2020 Light fixture supply for building 5505 · Facility - Repairs & Maint 729.23 TOTAL 729.23
20348 07/22/2020 Badawi & Associates Invoice #903 1015 · Checking -Union Bank - GF x9757 -9,376.20
903 07/08/2020 FY19-20 Audit (45% of Contract $20,836) 5375 · Audit 9,376.20
Page 22 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount TOTAL 9,376.20
20349 07/22/2020 Bay Alarm A/C #4678226 1015 · Checking -Union Bank - GF x9757 -300.00
17527058 07/15/2020 Access Control System 08/01/20-10/31/20 (1351 Rollins Rd) 5385 · Security and fire alarm 300.00 TOTAL 300.00
20350 07/22/2020 Compu-Data, Inc. Inv #63251 1015 · Checking -Union Bank - GF x9757 -1,703.02
63251 07/16/2020 Thinkstation P330 desktop for lab microscope (FA-0472) 5460 · Computer Hardware 1,213.02 Labor-setup workstation for Lab Nokia Microscope (3.5hrs) 5455 · IT Consulting - Compu-Data 490.00 TOTAL 1,703.02
20351 07/22/2020 Fusion Cloud Company, LLC Customer No. 3789973 1015 · Checking -Union Bank - GF x9757 -505.40
9157998 07/16/2020 Phone System Aug-2020 5570 · Phone - VOIP - Fusion/MegaPath 505.40 TOTAL 505.40
20352 07/22/2020 Hayashida Architects Development of Scheme 3B-To date 7/13/20 $8,835 against Contract of $10,01015 · Checking -Union Bank - GF x9757 -8,835.00
07152020 07/15/2020 Development of Scheme 3B-To date 7/13/20 $8,835 against Contract of $10,000 5345 · Prof. Services - Engineer Rpt 8,835.00 TOTAL 8,835.00
20353 07/22/2020 Hayashida Architects Inc. Project #20-8140-14 1015 · Checking -Union Bank - GF x9757 -775.00
06302020 06/30/2020 Feasibility Study -To date $12,477.50 against Contract of $12,500 5345 · Prof. Services - Engineer Rpt 775.00 TOTAL 775.00
20354 07/22/2020 Jarvis, Fay & Gibson, LLP Invoice #14241 1015 · Checking -Union Bank - GF x9757 -5,450.00
14241 06/30/2020 Board Matters (15.9hrs) - Legal Services thru Jun-2020 5350 · Legal Services 3,975.00 General Manager Search (5.9hrs) 5350 · Legal Services 1,475.00 TOTAL 5,450.00
20355 07/22/2020 Lampire Biological Laboratories, Inc. A/C # SANMAT 1015 · Checking -Union Bank - GF x9757 -257.00
407278 07/07/2020 Chicken Blood (PO# 02076-1599) 5815 · Mosquito Blood 257.00
Page 23 of 27 San Mateo County Mosquito & Vector Control District GF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount TOTAL 257.00
20356 07/22/2020 Life Technologies Corporation Invoice #77331934 1015 · Checking -Union Bank - GF x9757 -565.48
77331934 07/15/2020 Supplies for gel electrophoresis (P.O.#02706-1660) 5845 · Lab PCR Supplies 565.48 TOTAL 565.48
20357 07/22/2020 Personal Awards, Inc. 1015 · Checking -Union Bank - GF x9757 -998.91
44280 07/21/2020 Safety green vests for field staffs (30) 5720 · Safety Equipment 998.91 TOTAL 998.91
20358 07/22/2020 Public Agency Retirement Services (P Customer #SAN400 1015 · Checking -Union Bank - GF x9757 -300.00
45920 07/10/2020 PARS Alternate Reitrement System Fees 5/31/2020 5325 · HR & Finance Consultant 300.00 TOTAL 300.00
20359 07/22/2020 Purchase Power 8000-9000-0074-1201 1015 · Checking -Union Bank - GF x9757 -212.55
17662438-Jul20 07/14/2020 Postage refill and transaction fee 5380 · Copier and postage 212.55 TOTAL 212.55
20360 07/22/2020 RMT Landscape Contractors, Inc. Customer #M332 1015 · Checking -Union Bank - GF x9757 -495.00
20200750 07/10/2020 Landscape Maintenance Jul-2020 5505 · Facility - Repairs & Maint 495.00 TOTAL 495.00
20361 07/22/2020 Spark Creative Design Inv #2285 1015 · Checking -Union Bank - GF x9757 -100.00
2285 07/15/2020 Resize ads for bus queens 5920 · Promotion & Printing 100.00 TOTAL 100.00
CHECK TOTAL 439,516.26
Note: Previous month's check numbers were 20195-20266. Current month's check numbers are 20267-20361 (95 checks).
Page 24 of 27 San Mateo County Mosquito & Vector Control District CPF-Jul Check Detail 2020 July 2020 Num Date Name Memo Account Original Amount
1025 07/13/2020 Enterprise FM Trust Customer No. 458563 1025 · Checking -Union Bank -CPF x6913 -1,841.74
FBN3994726 07/03/2020 22MZZS-2018 NISS Frontier- Jul 2020 6030 · Vehicle Leases 330.87 22NCN8-2018 NISS Frontier 6030 · Vehicle Leases 298.15 22NCNB-2018 NISS Frontier 6030 · Vehicle Leases 298.15 22NCNF-2018 NISS Frontier 6030 · Vehicle Leases 298.15 22NCNJ-2018 NISS Frontier 6030 · Vehicle Leases 298.15 23CDWF-2020 Subaru Forester 6030 · Vehicle Leases 318.27 TOTAL 1,841.74
CHECK TOTAL 1,841.74
Note: Previous month's check number were 1021-1024. Current month's check number is 1025 (1 check).
Page 25 of 27 X10AO San Mateo County Mosquito & Vector Control Jul Credit Card Transaction Detail by Account 2020 July 2020 Type Date Num Name Memo Split Amount
1040 · US Bank Purchase Card 1045 · US Bank Visa Brian x8037 Credit Card Charge 06/24/2020 LowaBoots Misc- Ops Lowa Boots-Boot laces for field staff 5725 · Apparel - Uniforms & Boots 76.93 Credit Card Charge 07/03/2020 244921 Uber Mischarged-Credit will be reflected on next Stmt 5335 · Office Expense 18.75 Total 1045 · US Bank Visa Brian x8037 95.68 1050 · US Bank Visa Admin x3805 Credit Card Charge 06/22/2020 246921 Amazon.com Infrared thermometer for Covid-19 testing (2) 5335 · Office Expense 117.12 Credit Card Charge 06/22/2020 246921 Amazon.com Hose clamps for sprayer fuel line 5620 · Auto, Hotsy, Plug, Boat, Traile 10.86 Credit Card Charge 06/23/2020 244921 Ebay Jeep Wrangler steel wheel 5620 · Auto, Hotsy, Plug, Boat, Traile 71.01 Credit Card Charge 06/25/2020 246921 Costco Office and Janitoria Paper Supplies -SPLIT- 523.59 Credit Card Charge 06/27/2020 246921 Amazon.com Turtle food for turtles in ponds 5730 · Mosquito Fish 45.58 Credit Card Charge 06/29/2020 246921 Amazon.com Backup cameras for CB Jeeps (4) 5620 · Auto, Hotsy, Plug, Boat, Traile 525.56 Credit Card Charge 06/30/2020 242042 Facebook Mosquito PSA & SIP graphics 5910 · Media and Network 119.03 Credit Card Charge 06/30/2020 246921 Amazon.com Light switch for Bunn coffee machine 5335 · Office Expense 11.66 Credit Card Charge 07/01/2020 240134 Mosyle Business Manage Apple iPads & Mac-July Subscriptn 5465 · Computer Software 18.75 Credit Card Charge 07/01/2020 242264 Budget Blinds Window shades for 1323 Rollins Rd Bldg 5335 · Office Expense 996.45 Credit Card Charge 07/01/2020 244356 Cal-Steam Plumbing parts for sink piping repair 5505 · Facility - Repairs & Maint 42.45 Credit Card Charge 07/01/2020 246921 Amazon.com Foam handwash for restrooms 5340 · Janitorial/Household Expense 102.34 Credit Card Charge 07/02/2020 246921 Intuit Checks and envelopes supply reorder 5335 · Office Expense 566.20 Credit Card Charge 07/03/2020 OtterboxLif Misc-Admin Otterbox/Lifeproof-iPad carrying accessories 5460 · Computer Hardware 87.58 Credit Card Charge 07/05/2020 249064 Survey Monkey Annual subscription to survey service 5910 · Media and Network 384.00 Credit Card Charge 07/05/2020 246921 Amazon.com iPad Air tablets case & straps (11) 5460 · Computer Hardware 1,125.50 Credit Card Charge 07/05/2020 246921 Amazon.com Restock mosquito colony supplies 5825 · Lab Supplies 32.26 Credit Card Credit 07/07/2020 746921 Amazon.com Return refund CPU Cooler for Intel 5460 · Computer Hardware -16.42 Credit Card Charge 07/07/2020 246921 Amazon.com Remote temp/humidity monitors (3) 5825 · Lab Supplies 273.67 Credit Card Charge 07/07/2020 246921 Amazon.com Clips and messenger bags for pesticides 5720 · Safety Equipment 140.73 Credit Card Charge 07/08/2020 240552 Rock Auto Seals for thermostat housing on CB Jeeps 5620 · Auto, Hotsy, Plug, Boat, Traile 36.10 Credit Card Charge 07/08/2020 244309 Microsoft Microsoft Exchange Online Emails (Plan 1) 5475 · Website Hosting / Microsoft 131.46 Credit Card Charge 07/08/2020 244309 Microsoft MS Off 365 Bus Standard Online Email (5-6 Lic) 5475 · Website Hosting / Microsoft 80.42 Credit Card Charge 07/08/2020 244309 Microsoft MS Off 365 Bus Basic Online Email (23 Lic) 5475 · Website Hosting / Microsoft 115.00 Credit Card Charge 07/08/2020 244450 Summit Racing Equipment Jeep maint & repair supplies 5620 · Auto, Hotsy, Plug, Boat, Traile 332.70 Credit Card Charge 07/08/2020 248016 Misc- Ops West Coast Trailer-Hubs & bearings for airboat trailer 5620 · Auto, Hotsy, Plug, Boat, Traile 347.05 Credit Card Charge 07/08/2020 246921 Amazon.com Grip tapes for airboat deck surface 5620 · Auto, Hotsy, Plug, Boat, Traile 98.46 Credit Card Charge 07/10/2020 246921 Amazon.com Trigger sprayers for pesticide applications 5630 · Ops Equipment & Repairs 65.14 Credit Card Charge 07/12/2020 246921 Amazon.com Fuel treatment for fleet 5620 · Auto, Hotsy, Plug, Boat, Traile 28.46
Page 26 of 27 X10AO San Mateo County Mosquito & Vector Control Jul Credit Card Transaction Detail by Account 2020 July 2020 Type Date Num Name Memo Split Amount
Credit Card Charge 07/12/2020 6921 Amazon.com Items for monitoring breeding tank water quality 5730 · Mosquito Fish 35.02 Credit Card Charge 07/12/2020 246921 Amazon.com Bags for transporting pesticides (5) 5630 · Ops Equipment & Repairs 141.45 Credit Card Charge 07/12/2020 246921 Amazon.com Bearing protectors for airboat trailer 5620 · Auto, Hotsy, Plug, Boat, Traile 84.74 Credit Card Charge 07/12/2020 246921 Amazon.com Hour meter/tachometer for airboat sprayer 5630 · Ops Equipment & Repairs 45.96 Credit Card Charge 07/12/2020 246921 Amazon.com Field supply for aedes surveillance 5805 · Disease Surveillance 21.88 Credit Card Charge 07/13/2020 244921 Sprayer Depot Filter & gaskets for power sprayers & hose for hand can 5630 · Ops Equipment & Repairs 162.02 Credit Card Charge 07/13/2020 241640 Kahn & Keville Used tire recycling fee 5620 · Auto, Hotsy, Plug, Boat, Traile 25.50 Credit Card Charge 07/13/2020 241640 Kahn & Keville Tires for CB Jeeps (8) 5620 · Auto, Hotsy, Plug, Boat, Traile 877.34 Credit Card Charge 07/13/2020 246921 Amazon.com Strainers for mosquito fish tank filtration system 5730 · Mosquito Fish 33.68 Credit Card Charge 07/15/2020 246921 Amazon.com Switch & ball valve for airboat spray rig 5630 · Ops Equipment & Repairs 60.18 Credit Card Charge 07/15/2020 246921 Amazon.com Oil filter cutter for shop 5610 · Garage Tools 57.59 Credit Card Charge 07/16/2020 246921 Amazon.com Tools for shop use 5610 · Garage Tools 116.54 Credit Card Charge 07/16/2020 246921 Amazon.com Treatment for fish pond 5730 · Mosquito Fish 54.56 Credit Card Charge 07/17/2020 246921 Amazon.com Otterbox defender cases for iPad Airs (2) 5460 · Computer Hardware 177.30 Credit Card Charge 07/17/2020 246921 Amazon.com Rivet gun for shop use 5610 · Garage Tools 35.66 Credit Card Charge 07/17/2020 246921 Amazon.com Pitchers for mixing liquid pesticides (3) 5705 · Pesticides 64.89 Credit Card Charge 07/18/2020 242042 Mailchimp Bulk email service subscription 5910 · Media and Network 29.99 Credit Card Charge 07/18/2020 246921 Amazon.com Hook for airboat anchor 5620 · Auto, Hotsy, Plug, Boat, Traile 15.65 Credit Card Charge 07/19/2020 244939 Zoom Standard Pro Monthly Subscription (2 Lic) 5465 · Computer Software 29.98 Credit Card Charge 07/19/2020 246921 Amazon.com Supplies for gel electrophoresis 5825 · Lab Supplies 52.60 Credit Card Charge 07/21/2020 PromotionCh Misc-Lab Promotion Choice-Ovicups for aedes surveillance 5805 · Disease Surveillance 125.54 Credit Card Charge 07/21/2020 PondGuy Misc- Ops ThePondGuy.Com-Mosquito fish tank supplies 5730 · Mosquito Fish 76.69 Total 1050 · US Bank Visa Admin x3805 8,737.47 1060 · US Bank Visa Manager x4162 Credit Card Charge 07/10/2020 LelandIntnl Misc-Admin Leland International-Glides for kitchen furniture 5335 · Office Expense 48.41 Credit Card Charge 07/19/2020 246921 Amazon.com Mischarged-Credit will be reflected on next Stmt 5335 · Office Expense 16.99 Total 1060 · US Bank Visa Manager x4162 65.40
TOTAL 1040 · US Bank Purchase Card 8,898.55
Page 27 of 27 Operations Report September 2020
Mosquito Control by Helicopter This summer we launched our helicopter treatments for Mills Field, Sharp Park and the Jasper Ridge Biological Preserve properties on July 1st. At these 3 sites we apply granular larvicides to 112 acres of protected wetlands that can breed the mosquito, Culex erythrothorax which has the potential to transmit West Nile Virus. Due to the sensitive habitat and vast size of these areas, helicopter treatments are the most effective way to conduct larvicide treatments at these sites. These treatments continue monthly throughout the summer until October. This summer we have been able to reduce the total amount of area we are treating based on the recession of water and the low abundance of mosquitos in our CO2 traps at certain sites. We will continue to monitor these sites for mosquito abundance and adjust our treatments accordingly.
July 1st August 5th September 2nd
Jasper Ridge Area Treated: Area Treated: Area Treated: 42 acres 0 acres. 0 acres. Lake is half empty, Lake is half empty, CO2 trap low trap numbers numbers remained low
Mills Field Area Treated: Area treated: Area treated: 5 acres will be treated 32 Acres 32 acres from the ground by district staff. 85% of the water has dried up at this site. Sharp Park Area Treated: Area Treated: Area Treated: 38 Acres 38 acres 38 acres
Combined area treated Total area treated: Total area treated: Total area treated: 112 acres 70 acres 38 acres by helicopter 5 acres using truck mounted spray rig.
Figure 1: Helicopter landing on the Sharp Park levee in Pacifica. 38 acres of mosquito breeding habitat was treated using methoprene (a mosquito specific insect growth regulator).
Figure 2: Photo of Searsville Lake from the Stanford University’s Jasper Ridge Biological Preserve. Half of the lake was dry due to water being diverted to another lake in the area. Yellow Jacket Service Request April - August 2010 to 2020
2010, 157, 3% 2020, 710, 13% 2011, 348, 6%
2012, 366, 7%
2013, 391, 7%
2019, 1006, 19%
2014, 374, 7%
2015, 336, 6%
2018, 669, 13% 2016, 312, 6%
2017, 677, 13%
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Treatment of yellow jacket nests account for nearly 30% of our service requests yearly and 50% in the summertime. This year, from April through August, staff have completed almost twice as many yellow jacket service requests (710) to mosquito service requests (357). These nests are found throughout San Mateo County, but many reside in the southern parts such as Atherton, Menlo Park, Portola Valley, Woodside and Unincorporated San Mateo County. These locations tend to have more open space and warmer temperatures which is conducive for nest building and survival. Most nests are located on residential properties, but they also tend to be at schools, on hiking trails and at local parks. If the nest is in a public right of way, we use caution tape to cordon off the area, post signs to warn the public about the nest and notify the appropriate agency of the location of the treated nest. From 2010 to 2011 our yellow jacket service request jumped from 157 to 348 and then it stabilized for 6 years between 300 and 400 per year. In 2017 and 2018 we had another significant increase into the high 600’s, eventually topping out at over a 1,000 yellow jacket service requests in 2019.
Figure 3 and 4: Vector Control Technician Ryan Thorndike putting the final touches on a t of a large nest treatment along a public right of way in Pacifica. August Service Requests Type of Request 2020 5-year average Yellowjackets / wasps 310 377 Mosquito 100 122 Rodents 43 47 Mosquito fish 17 15 Dead birds 7 12 Insect identification 20 15 Wildlife 9 6 Other 9 13 Total 515 608
This table contains the number of each type of service request in August 2020 compared to the five-year average in August. Total service requests are lower this August compared to the five-year average, mostly because of lower than typical numbers of yellowjacket and mosquito requests. Although yellowjacket/wasp requests declined slightly from July to August, they remain by far the most frequent service request this summer, which has been a trend since 2017. Other types of requests were close to average numbers for the month. The nine requests in the “other” category include bees, mites, cockroaches and fleas.
Service requests by type in 2020. Yellowjacket/wasp requests declined slightly, and mosquito requests increased slightly compared to July, but both are below average for the month. August Laboratory Report
Invasive Aedes Surveillance The District conducts intensive surveillance for invasive Aedes mosquitoes during the summer months. The surveillance program mainly targets two container-breeding species, Aedes aegypti and Aedes albopictus, which have been increasing their range within California over the last several years. This summer, Ae. aegypti and Ae. albopictus were detected for the first time in Shasta County. The presence of these mosquitoes is highly undesirable because they are aggressive human biters and also transmit diseases including dengue, chikungunya, yellow fever and Zika. The District surveillance program consists of special traps that target mosquitoes that lay eggs in containers. The majority of these traps are located at cemeteries, nurseries and other areas of elevated risk of introduction or colonization, distributed throughout San Mateo County. Additional traps are concentrated in areas of past invasive Aedes mosquito detections in Menlo Park and Atherton. Most traps are set seasonally from May through October, but some traps are Map of ovicup trap sites within San Mateo County. maintained year-round. Additional invasive Aedes trap sites were added in 2020 in Pacifica, Daly City and Redwood City. Ovicup traps, the most commonly used traps in this surveillance program, are small black cups or buckets filled about half-way with water. A sheet of seed germination paper lines the inner surface of each cup. The water and black coloration of the trap attracts container- breeding invasive Aedes mosquitoes. They deposit eggs on the seed germination paper. The papers are collected weekly, replaced, and checked in the laboratory for eggs.
When eggs are collected in an ovicup, the District can determine the species of mosquito that laid them using an in-house DNA “barcode” test optimized by vector ecologist Tara Roth and previous laboratory intern Arielle Crews. In this test, DNA is extracted from the eggs and purified using a lab process called polymerase chain reaction (PCR). The PCR product is then sent to a local biotechnology company for DNA sequencing. The DNA sequence is sent back to the District and matched to an online database which allows us to rapidly determine the species of the mosquito with a high degree of certainty. This test has greatly increased the speed in which we can identify invasive mosquitoes and doesn’t require raising mosquito eggs to maturity, which has a high failure rate and can take several weeks. Because invasive Aedes mosquitoes in a nearby county would pose a threat to San Mateo County, the District lab has also conducted these DNA barcode tests on mosquito eggs or damaged mosquito specimens to assist other neighboring vector control districts.
Another important aspect of the District’s Rearing DNA Barcode invasive mosquito surveillance program is Mosquito Eggs: Test: ~3 Days Ovicup imported disease case investigation. When the 1-3 Weeks District is sent a report of a travel-related mosquito disease case from the San Mateo County health department, we conduct additional mosquito surveillance in the neighborhood. This surveillance includes both ovicups and BG-Sentinel traps. A BG-Sentinel trap is an adult mosquito trap that includes a scent lure attractive to mosquitoes that prefer human blood. These traps target invasive mosquito species that are capable of transmitting imported diseases. Any invasive mosquitoes collected in a BG sentinel trap can be tested for the presence of imported pathogens.
To date, the District has not detected any invasive vector mosquitoes in the vicinity of travel-related disease cases.
Traditional process of hatching and rearing eggs versus the District’s DNA barcode test for identifying species of mosquito eggs.
Diagram by Tara Roth
West Nile Virus Update
San Mateo County
As of August 31, 2020, there have been 140 dead birds reported in San Mateo County. Of those, 38 have been suitable for testing and all 38 have tested negative for West Nile virus (WNV). No mosquito pools or sentinel chickens have been confirmed positive for West Nile virus in San Mateo County in 2020.
The District asks residents to report dead birds. Specimens that appear to have been dead for less than 24 hours and are in good condition will be tested for WNV. Residents should contact the state WNV hotline at 877-WNV-BIRD (968-2473). Reports can also be made online at http://westnile.ca.gov.
California
WNV has been detected in 29 counties in 2020, and ten counties have had human cases (see map). There have been 35 human cases of West Nile virus, including two fatalities. Statewide, 3,820 birds have been reported and 1,042 have been tested with 142 positive results (14%). At this time last year, 91 WNV positive dead birds had been reported; the five-year average at this time of year is 516. Mosquito pools are testing positive below average this year, with a total of 1,420 positive pools in 2020 compared to a five- year average of 2,354. Sentinel chickens are also testing positive below average, with 41 positive chickens in 2020 compared to a five-year average of 143.
Other Arboviruses
In 2020, St. Louis Encephalitis virus (SLEV) has been detected in 268 mosquito samples, from eight counties: Riverside (131), Imperial (9), Fresno (101), Kings (5), Madera (2), San Joaquin (1), Tulare (7) and Kern (12). At this time last year, 178 SLEV positive mosquito pools had been reported, from seven counties.
CO2 Traps – Average adult mosquitoes collected per trap per night
The following table and graph show the average number of mosquitoes collected per CO2 trap per night during the month of August compared to the five-year average for the six most common mosquito species in San Mateo County. Culex erythrothorax was the most frequently collected mosquito in August, with numbers more than twice the five-year average. These mosquitoes are collected in tule marshes, which will be treated by helicopter. Culex pipiens, typically the most common mosquito trapped in August, is at average levels this year. Based on previous years, overall mosquito abundance is expected to begin to decline next month and continue to decrease for the remainder of 2020. Species August 2020 5-year August average Culex erythrothorax 13.52 5.84 Culex pipiens 9.50 9.61 Culiseta incidens 0.96 1.67 Culex tarsalis 0.84 1.09 Aedes sierrensis 0.02 0.18 Aedes washinoi 0.02 0.04
Average number of mosquitoes per trap per night during 2020. The graph shows the six most common species of mosquitoes in San Mateo County.
Average number of adult mosquitoes collected in CO2 traps per trap in one night over the past five years. The graph shows the six most common species of mosquitoes in San Mateo County.
Mosquito Larval Samples
During August, larval surveillance focused on backyard sources like fountains, ponds, and containers in addition to catch basins. A technician uses a dipper to take a sample of the water and visually inspects it for mosquito larvae. If larvae are present, the technician transports the sample to the laboratory for counts and identification. This August, 63 larval samples were submitted to the laboratory. The most frequently occurring species in larval samples was Culiseta incidens, the cool weather mosquito, present in 33 of the 63 samples. This mosquito is present year-round in San Mateo County and frequently collected from backyard sources such as fish ponds, containers holding water, and fresh water impounds. Culex pipiens, the northern house mosquito, was also collected frequently this past month. Culex pipiens is the species most commonly associated with biting complaints in San Mateo County. It breeds in organically enriched water from a variety of sources, such as catch basins, unmaintained swimming pools, and leaks under buildings. Several larval samples also had specimens of Aedes dorsalis, the summer salt marsh mosquito. Aedes dorsalis is commonly collected in pockets of water in the marshes along the San Francisco Bay from Foster City to East Palo Alto in the summer months.
Number and percentage of larval samples containing each mosquito species collected in larval samples in August 2020. Larval samples commonly contain multiple species. Information Technology Monthly Program Report July & August 2020
…gearing up, and going online…
Summary New iPad tablets have been configured and distributed to all of our Vector Control Technicians (“field techs” or “techs”). The Lab’s desktop connected to their microsope has been replaced, successfully preserving the microscope software interface. Electronic faxing has been implemented to replace the physical fax line. Adoption of Microsoft Teams as our main communication hub has been better than expected. The technology team continues to advise on the facility security and financial invoicing system projects. Additional data visualization tools are being evaluated to optimize review and presentation of state- reported lab data.
Vector Control Technician Tablets The long-awaited tablets were configured and distributed in July. Recognizing that the transition from a Windows-based, clam shell laptop to a touch-screen tablet as the tech’s, all efforts are being made to make sure techs have the tools and accessories they need to continue performing at their best. Some new features of Apple’s iPad software allow a technician to utilize a wireless keyboards and mouse or trackpad. Safety and cost were heavily considered when researching accessories. For instance, Bluetooth-enabled mice or trackpads were considered for use in the vehicle only if they could be stationary and secured. The technology team has also compiled options for the techs to leverage existing wired keyboards and mice with their iPads, using third-party adapters, at their cubicles, when permissible.
The technology team also reviewed and shared the latest information on appropriate charging and battery life preservation for the tablets and phones issued to the techs.
Desktop Replacements: Laboratory Bench Workstation The laboratory bench workstation has been overdue for replacement, and performance issues reported early this summer prompted replacement as soon as the budget allowed. The important requirement to this workstation replacement is the preservation of the Nikon microscope software and connector, so that the lab team can continue to use the software to digitally capture images from the microscope to the camera. The microscope is several years old, but thankfully, Nikon did update software for this microscope for use on Windows 10, and workstations in production still supports the microscope adapter card. It is uncertain how much longer Nikon will continue to update it’s software, and when the adapter Information Technology Monthly Program Report will be phased out. Further discussion may be necessary to plan for the microscope replacement from the software and hardware connector perspective.
Electronic Faxing Landline service from AT&T has become increasingly expensive, and the district has decided to move away AT&T landline service for that reason. The last two remaining systems that use the AT&T landline service are the security system and faxing.
The fax number was determined to be eligible to be ported to any other service provider. SR Fax was the best suited for the requirements gathered, and had the most flexible options of plans. Should requirements change, the fax line is easily portable to other services that may offer features to suit the new requirements.
Microsoft Teams Adoption The staff have become increasingly comfortable with using Microsoft Teams as their main method of communication between teammates, and Microsoft have been effectively connecting collaborative tools through teams, such that staff can use MS Teams as their primary communication and collaboration tool.
Advising on Physical Security and Finance Invoicing Projects While the technology team has focused and taken lead on the collaboration, vector control (and customer relationship) management system, and fax line replacement projects, the technology team has taken advisory roles in the physical security system(s) and finance invoicing projects. The technology team reviewed technical aspects – networking requirements, in particular – of the proposals, then provided recommendations to the respective project leads, and supported setup where needed.
References: Apple Support. Use a Bluetooth mouse or trackpad with your iPad. [https://support.apple.com/en-us/HT211008]
Apple Support. About iPad and iPhone Charge Management Feature. [https://support.apple.com/en-us/HT208710]
Public Health Education and Outreach Program July & August 2020
• Beginning in October, once the transition begins, the District will conduct stakeholder outreach about the retirement of outgoing District Manager Dr. Chindi Peavey and the hiring of incoming District Manager Brian Weber, including a media release, newsletter article, and social media posts. Please be prepared to share this information with your city next month.
• Results from the resident post-service survey in July and August indicate that nearly 75% of the 187 responding residents received service for a yellowjacket or wasp nest. More than half of respondents said they’d requested service from the District at least once before, and 14% reported receiving service five or more times. These are probably residents who request yellowjacket and wasp nest removals several times per summer and/or consecutive summers. The District received 4.9 out of 5 starts for resident satisfaction. Many residents also left compliments for specific technicians who went above and beyond.
• On Aug. 27th, Megan conducted a tick safety training for SMC Parks volunteers and staff via Zoom. It went well and we hope to do more remote presentations and trainings in the future.
• On August 5th, the District issued a media release titled ‘San Mateo County Mosquito & Vector Control District Honored for Financial Transparency’. The media release can be read at https://bit.ly/3i3SpNo.
• During July and August 2020 there were 13,861 visits to the District website, a decrease of 9% compared to May and June when traffic was elevated due to additional web advertising.
• Top 10 website pages during July and August 2020:
1. Mosquitoes and Midges (blog post) 6. Online Service Request Form 2. Homepage 7. Ticks (ID and Info) 3. Biting Mites 8. Mosquitoes: What You Can Do 4. Other Mosquito-Like Insects 9. Rodents (ID and Info) 5. Yellowjackets and Wasps (ID and Info) 10. Yellowjacket and Wasp Nest Removal
• Email campaigns in July & August 2020: o July 2020 newsletter: 1,336 recipients, 39% opened, 2% clicked a link o SMCMVCD Honored for Financial Transparency (Media Release): 518 recipients, 37% opened, 4% clicked a link o August 2020 newsletter: 1,440 recipients, 39% opened, 2% clicked a link
• Pests, vectors, and vector-borne disease in the news in July/August 2020: rd o Four More Rodents Found With Hantavirus in Campo, Prompting Warning. July 3 , 2020 (https://bit.ly/2BXLAxB). Hantavirus is found in wild rodents throughout California, including right here in San Mateo County. Fortunately, human cases are rare. o The Keys now have 11 cases of dengue fever. Health officials are trying to get answers. NBC Miami Herald, July 7th, 2020 (https://hrld.us/3gFhVb3). South Florida is experiencing a small outbreak of dengue. This mosquito-borne illness may be in California’s future if invasive Aedes mosquitoes cannot be controlled effectively. th o Invasive Ticks Are Spreading Without Any Males. Futurity, July 9 , 2020 (https://bit.ly/2BXTTJB). Asian longhorned ticks reproduce asexually through parthenogenesis, sometimes explained as self-cloning. At this time, Asian longhorned ticks have not been found in California, and some researchers believe the climate here is unsuitable for them. th o Fact check: Paper bags and other decoy nests do not deter wasps. USA Today, July 15 , 2020 (https://bit.ly/3h44vWe). Contrary to viral social media posts, wasps are not deterred from nesting in areas with fake nests made from paper bags. th o Mosquitoes flying free as health departments focus on virus. WRAL, July 16 , 2020 (https://bit.ly/2WqF09G). In jurisdictions where state, county, and local health departments are responsible for mosquito control programs, these functions are taking a backseat to the COVID-19 pandemic. o Michigan resident infected with rare mosquito-borne virus: Here's what to know about it. USA Today, July 16th, 2020 (https://bit.ly/2ZHua1j). Jamestown Canyon Virus is rare, with only 181 confirmed human cases diagnosed in the US between 2009 and 2018. Its symptoms are similar to other, more common, mosquito-borne encephalitis viruses, like West Nile virus and St. Louis Encephalitis. o An Ickier Outbreak: Trench Fever Spread by Lice Is Found in Denver. Kaiser Health News, July 20th, 2020 (https://bit.ly/2E2wlE8). Cases of trench fever (Bartonella) have been detected in homeless populations in Denver. Trench fever is most commonly transmitted by body lice, which are found only in people who lack access to basic hygiene. o Citrus Flavoring Is Weaponized Against Insect-Borne Diseases. New York Times, Aug. 10th, 2020 (https://nyti.ms/3kDL6Ox). A new active ingredient for insect repellents, Nootkatone, has been approved by the EPA. However, all new repellents containing this active ingredient will need to be tested and registered with the EPA before they can be sold to consumers. o California resident with confirmed plague may have been bitten by infected flea. USA Today, Aug. 18th, 2020 (https://bit.ly/317WWsx). California’s first human case of plague since 2015 has been confirmed in a resident of South Lake Tahoe. Officials believe he may have been infected by a flea bite while walking his dog on a local trail. o Day-biting mosquitoes that can carry yellow fever, Zika virus spread to Yuba City. Sacramento Bee, Aug. 19th, 2020 (https://bit.ly/323NBB2). Sutter-Yuba MVCD has detected invasive Aedes aegypti in Yuba City. This is the first detection of invasive Aedes mosquitoes in Yuba County. th o Two invasive mosquito species found in Shasta County. KRCR News, Aug. 26 , 2020 (https://bit.ly/3lsBIOi). Shasta County MVCD has detected both Aedes aegypti and Aedes albopictus for the first time in Shasta County. San Mateo County MVCD Board of Trustees Meeting September 9, 2020
Agenda Item # 9 Removal of Items less than $5,000 from Capital Assets
SUMMARY
At the January 8, 2014 Board meeting, the Board approved increasing the minimum value for physical assets to be considered in the list of capital assets to $5,000. A number of items with values greater than $500 (the former minimum) and less than $5,000 have remained on the list of capital assets and were included in the total value of capital assets in the CAFR for FY 2018-19.
Staff has removed these items from the Capital Asset list and from the total value of capital assets. Staff believes that it is helpful to have an internal method of tracking pieces of equipment with a purchase price between $500 and $5,000 that would be maintained at the staff level using and Excel spreadsheet. Items on this list include chainsaws, microscopes, pesticide application equipment, desktop computers and printers. Many of these items have expended their useful life or become obsolete.
Attachment 1 gives a list of items that have been removed from the District’s Capital Asset inventory and the total asset value on the CAFR.
The aggregate value of these items by Department is:
➢ Furniture & Equipment -Laboratory $30,578 (Individual value of items under $5,000) ➢ Furniture & Equipment -Operations $77,851 (Individual value of items under $5,000) ➢ Furniture & Equipment -Administration $80,256 (Individual value of items under $5,000) ➢ Furniture & Equipment -All Other $ 9,822 (Individual value of items under $5,000)
REFERENCE MATERIALS ATTACHED
1. List of items between $500 and $5,000 SAN MATEO COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT Today's Date: FIXED ASSET RETIREMENT REQUEST FORM 8/26/2020 AS OF 6/30/2020 Revised
Placed Capitalized Depreciated Category In Service Asset Description Life Cost Value Dispositon
Furniture & Equipment ‐Administrative 4/1/82 Fire Proof Cabinet ‐ Schwab 4 drawer black 7 679 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 10/1/88 Panel Display with carrying case 7 2,200 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 8/1/89 Fire Proof Cabinet‐ Fireking 4 drawer 7 791 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 1/1/90 Typewriter ‐ IBM Wheelwriter 30 7 771 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 10/18/01 Refrigerator 15 1,840 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 10/18/01 Dishwasher (Kitchen) 10 717 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 10/18/01 Cook Top Range 15 1,526 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 7/17/03 Laserjet Printer‐Ops; Assistant Manager 5 680 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 8/27/04 Laser Printer for Lab 5 896 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 3/24/06 Digital Video Camera 7 812 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 4/4/06 Video Projector‐HP Digital (Board Room) 7 1,975 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 7/3/06 Server Software 2003 3 2,051 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 5/22/07 Canon Powershot Digital Camera 3 683 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 7/23/07 Dell Laptop Latitude D820 ‐ Lab 3 1,876 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 10/18/01 Dishwasher (Lab) 10 717 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 8/13/08 HP Laserjet CP3505N (Bob), SN# 3 1,003 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 8/13/08 Desktop Computer (Extra in Finance Office) 3 1,516 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/22/09 Lenova ‐ThinkPad W500 Laptop (Board 3 3,914 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Desk Top & Monitor ‐ Angie 3 1,228 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Desktop & Monitor ‐ Lab Director 3 1,228 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Desk Top & Monitor ‐ Theresa 3 1,228 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Desk Top & Monitor ‐ Tina 3 1,228 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Desk Top & monitor ‐ Front Desk Reception 3 1,228 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Tech 1 CND03404RW ‐ Laptop 3 1,651 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Tech 2 CND034074D ‐ Laptop 3 1,651 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Tech 3 CND03403CC ‐ Laptop 3 1,651 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Tech 4 CND0351SF4 ‐ Laptop 3 1,651 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Tech 5 ‐ CND0351STN ‐ Laptop 3 1,651 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Tech 6 CND03408TR 3 1,651 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Tech 7 CND03402X2 ‐ Laptop 3 1,651 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Tech 8 CND03405D8 ‐ Laptop 3 1,651 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/27/10 Tech 9 ‐ Laptop 3 1,651 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 12/8/10 Sonic Wall Router (Server Room) 3 1,313 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 11/10/10 D Link Switch (Server Room) 3 875 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 1/31/11 Intel Desktop Computer‐‐ Accounting Tech 3 1,522 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 1/31/11 Intel Desktop; Finance Director 3 1,522 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 7/6/11 Desktop Computer‐Assistant Manager 3 1,419 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 7/5/11 Operations Field Supervisor Desktop 3 1,419 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/22/11 Thinkpad T420 4171 ‐ Laptop for Finance 3 1,849 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 8/16/12 District Manager Laptop ‐ Lenovo 12.5 inch 3 2,416 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 8/9/12 Weber 60020 ‐ The Ranch Charcoal Kettle 5 1,299 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 10/4/12 HP LaserJet 600 M601N Laser Printer ‐ 3 758 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 10/4/12 HP LaserJet M551 M551N Laser Printer ‐ 3 758 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 10/4/12 SAMSUNG Tablet Series 7 XE700T1A‐A02US 3 1,500 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 9/29/09 Lenovo Laptop for Lab (formerly part of # 3 1,919 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 12/19/12 Lab Director Laptop ‐ Lenovo 12.5 inch 3 2,269 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 3/13/13 Technician Laptop: Lenovo Thinkpad T430 3 1,930 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 3/13/13 Technician Laptop: Lenovo Thinkpad T430 3 1,930 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 4/5/13 Stanley Security Key Card Reader Software ‐ 3 3,680 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 4/23/13 APC (Server battery backup) SMT1500 3 936 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 4/10/13 Security Surveillance Computer, Software 3 3,298 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐Administrative 4/24/13 Lab Laptop: ThinkPad T530 2392 ARU 3 2,004 ‐ Removed , Value Under $5,000 Sub Total: 80,256
Furniture & Equipment ‐ Operations 9/1/91 Flamable safety storage Cabinet 15 640 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 9/1/91 Flamable safety storage cabinet 15 640 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/1/95 Chain Saw‐Stihl 084AV 5 1,291 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 6/1/78 P1 ULV Hand Held Sprayer 10 658 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 2/1/94 Micron Ulva Fan ULV Hand Held Sprayer 10 1,326 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 1/1/97 Pallet Jack 10 420 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 4/18/02 Hotsy Washer‐Portable 15 3,326 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 1/24/03 HydroTech Hydraulic Sprayer Truck Mount ‐ 10 4,433 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/18/03 Band Saw‐Dayton 15" 6Y002B 10 1,120 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/18/03 Welder‐Dayton 3Z564A 10 665 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 9/2/03 Catch Basin Applicator 10 2,944 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/30/04 PortAPak ULV Back Pack Sprayer 10 1,182 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 8/27/04 HydoTech Hydraulic Sprayer ‐Boat Mounted 5 3,297 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 10/13/04 Hydraulic Sprayer‐Mounted in Truck 90 5 3,843 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/29/05 Hydraulic Sprayer‐Mounted in Truck 89 5 3,172 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/29/05 Hydraulic Sprayer‐Mounted in Truck #91 5 3,172 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/29/05 Hydraulic Sprayer‐Attached to Foreman 5 3,172 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/29/05 Chain Saw‐Stihl MS440 5 676 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 8/26/05 HydroTech Hydralic Sprayer‐Argo Mounted 3 628 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 8/26/05 PortAPak ULV Back Pack Sprayer 3 968 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 8/26/05 PortAPak ULV Back Pack Sprayer 3 968 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 9/14/05 Parts Washer 10 1,186 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 9/22/06 Curtis Dyna‐Fog Twister XL‐ULV Back Pack 10 1,732 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 9/22/06 Curtis Dyna‐Fog Twister XL‐ULV back pack 10 1,732 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 12/29/06 Hydro‐Tech Sprayer 7 3,080 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 2/23/07 Mecury 4 HP 4 Stroke Boat Motor 7 1,413 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 2/23/07 HydroTech Hydraulic Sprayer‐Argo 7 2,049 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/23/07 Metal Saw‐Dewalt 14" Multi Cutter 10 541 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/23/07 Tire Balancer‐Atlas 2007 10 1,239 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/23/07 Tire Changer‐Atlas 2007 10 1,329 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 8/24/07 HydroTech Hydraulic Sprayer ‐ Argo 7 2,049 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 8/24/07 Out Board Motor 20 hp for 14' ft klamath 10 2,988 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 7/30/04 PortAPak ULV Back Pack Sprayer 10 1,182 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 8/27/04 Hydro Tech Hydraulic Sprayer Truck 5 3,297 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 8/27/04 HydroTech Hydraulic Sprayer Truck 5 3,297 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 1/24/03 HydroTech Hydraulic Sprayer ‐ Truck 10 4,433 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 1/24/03 HydroTech Hydraulic Sprayer ‐ Truck 10 4,433 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 9/8/11 De‐chlorinating Diffuser & Hose Adapter to 5 1,366 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 8/5/11 STIHL FS 250 Bike Handle Trimmer 5 612 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Operations 4/1/13 Shop Roll Up Garage Lift Master Operator 5 1,350 ‐ Removed , Value Under $5,000 Sub Total: 77,851
Furniture & Equipment ‐ Laboratory 6/1/82 Cabinet‐Museum (2) 10 946 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 1/1/77 Insect Storage Cabinet‐Museum 10 744 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 9/1/82 Microscope 15 1,970 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 12/1/85 Slide Storage Cabinet 10 1,330 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 11/1/91 Light Source Pipe‐Nikon MKII Fiber Optic 15 318 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 9/14/99 Microscope‐Dissecting Nikon SMZ‐1‐Virus 15 650 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 9/14/99 Microscope‐Dissecting Nikon MSZ1B‐Main 15 650 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 2/19/01 Fume Hood Cabinet‐Resistance Lab 15 1,825 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 3/2/01 Slide Warmer‐Virus Lab 15 685 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 3/6/01 Fume Hood‐Resistance Lab 15 4,590 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 12/21/01 Skin Cabinet‐Museum 15 1,387 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 7/2/01 Incubator‐Virus Lab 15 1,533 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 7/18/03 Condenser 15 740 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 8/25/06 Microscope Camera Port 10 1,753 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 8/25/06 Collection Bottle Rotator‐Museum 7 3,976 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 10/31/11 YSI 556 Multi‐Probe Meter with cable 5 2,980 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 10/31/11 LaMotte 2020we Handheld Turbidity Meter 5 1,021 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ Laboratory 2/12/13 Hemotek Membrane Feeding System ‐ 5 3,482 ‐ Removed , Value Under $5,000 Sub Total: 30,578 ‐
Furniture & Equipment ‐ All Other 3/1/90 Retangular Long Table Operation Rm 10 1,068 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ All Other 12/12/01 Task Lighting 7 1,399 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ All Other 12/11/01 Furniture 10 2,236 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ All Other 9/11/02 Front Off Chair/Mat 7 963 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ All Other 9/11/02 Front Office Blinds 10 1,331 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ All Other 8/20/09 Flammable Cabinet w/Manual Close Double 10 1,557 ‐ Removed , Value Under $5,000 Furniture & Equipment ‐ All Other 8/20/09 Paint & Ink Cabinet Manual Close Door 24 10 1,269 ‐ Removed , Value Under $5,000 Sub Total: 9,822 ‐
Grand Total: 198,507
Finance Admin Signature: Richard S. Arrow
District Manager Signature: Chindi Peavey
Board President Signature: Kati Martin
Date Signed: Recorded on Minutes Dated: San Mateo County MVCD Board of Trustees Meeting September 9, 2020
Agenda Item # 10
MANAGER’S REPORT
➢ Update on 1323 Rollins – The leased space at 1323 Rollins continues to be of great use for the additional vehicle storage and parking it provides as well as being a base of operations for the seasonal staff.
➢ Invasive Aedes mosquitoes continue to move north up the Central Valley in California. Both Aedes aegypti and Ae. albopictus have now been found in Redding, CA by the Shasta County Vector Control District. Aedes aegypti has also been detected in Yuba City, north of Sacramento and Roseville which were formerly the northernmost extent of their distribution. Thus far, neither mosquito is currently present in any of the Bay Area counties. But both have been found in this area before and could reinvade at any time. https://www.cdph.ca.gov/Programs/CID/DCDC/CDPH%20Document%20Library/AedesDistributionMap.pdf
➢ Change in Redevelopment Residual Revenues. The County Controller’s Office has informed us that there will be a change in how residual redevelopment funds will be distributed to taxing agencies. This may decrease the amount of revenue we receive from redevelopment residuals to some extent. But we will not know the extent of the change until October. Revenue from redevelopment passthrough and residual payments is estimated to be about $216,000 in FY 20-21 and is 3.6% of the District’s total annual revenues. Further information can be found at the following link https://law.justia.com/cases/california/court-of- appeal/2020/c080711.html
➢ Congratulations to Brian Weber who will be taking over as District Manager on October 1. Brian is already assuming many of the duties of this position and was responsible for putting together the Board packet this month. Brian has great leadership skills and will be an asset to the District as the new Manager.
REFERENCE MATERIALS AVAILABLE IN THE OFFICE The District received the following publications and copies are available in the office for review.
A. California Arbovirus Surveillance Bulletins B. Adult Mosquito Collection Reports
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San Mateo County MVCD Board of Trustees Meeting September 9, 2020
ACRONYMS
A. ACIP = Alliant Crime Insurance Program B. AMCA = American Mosquito Control Association. C. BMP = Best Management Practices D. Bs = Bacillus sphaericus E. Bti = Bacillus thuringiensis israelensis F. CARMA = California Affiliated Risk Management Authorities G. CDC = Centers for Disease Control H. CDFG = California Department of Fish and Game (old name) I. CDFW = California Department of Fish and Wildlife (new name) J. CDPH = California Department of Public Health K. CDPR = California Department of Pesticide Regulation L. CSDA = California Special District Association M. CEQA = California Environmental Quality Act N. CERT = Community Emergency Response Team O. DPR = “California” Department of Pesticide Regulation P. DSC = Delta Stewardship Council Q. EPA = “United States” Environmental Protection Agency R. ERMA = Employment Risk Management Authority S. ESA = Entomological Society of America T. FIFRA = Federal Insecticide, Fungicide, and Rodenticide Act U. IPM = Integrated Pest Management V. ISB = Independent Science Board W. LAFCO = Local Agency Formation Commission. X. LAO = Legislative Analyst’s Office Y. LEED = Leadership in Energy and Environmental Z. MAD = Mosquito Abatement District AA. MCR = Municipal Service Reviews BB. MRP = Monitoring and Reporting Program CC. MVCAC = Mosquito and Vector Control Association of California. DD. MVCD = Mosquito and Vector Control District EE. NMFS = National Marine Fisheries Service FF. NPDES = National Pollutant Discharge Elimination System GG. NWR = National Wildlife Refuges HH. NRDC = National Resources Defense Council II. OEHHA = Office of Environmental Health Hazard Assessment JJ. PEIR = Programmatic Environmental Impact Report KK. SDLF = Special District Leadership Foundation LL. SMCMVCD = San Mateo County Mosquito and Vector Control District MM. SOVE = Society of Vector Ecology NN. USEPA = U.S. Environmental Protection Agency OO. USFWS = U.S. Fish and Wildlife Service PP. VCJPA = Vector Control Joint Powers Agency QQ. VCD = Vector Control District RR. VCT = Vector Control Technician
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San Mateo County MVCD Board of Trustees Meeting September 9, 2020 SS. SamCERA = San Mateo County Employee Retirement Association TT. XR-G = Extended Residual Granular (pesticide product - Altosid) UU. XRT = Extended Residual Tablet (pesticide product – Clarke) VV. WNV = West Nile Virus
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Aedes aegypti and Aedes albopictus Mosquitoes in California Detection Sites by County/City Updated September 4, 2020
Shasta
Sutter Aedes aegypti Counties with Placer Aedes albopictus Aedes aegypti only: Sacramento Fresno, Imperial, Kings, Madera, Merced, Placer, San Joaquin Riverside, Sacramento, San Stanislaus Joaquin, Shasta, Stanislaus, Fresno Sutter, Tulare
Tulare Both Aedes aegypti and Kings Aedes albopictus: Los Angeles, Orange, San Kern San Bernardino Bernardino, San Diego, Shasta
See pages 2 – 6 for Aedes Los Angeles Riverside detections by city or census- Orange Imperial designated place in each San Diego county. 1 Aedes aegypti and Aedes albopictus
Los Angeles Aedes aegypti Diamond Bar La Verne San Dimas Agoura Hills Downey Lawndale San Fernando Alhambra East Los Angeles* Lomita San Gabriel Altadena* East San Gabriel* Long Beach San Marino Arcadia El Monte Los Angeles Santa Clarita Artesia El Segundo Lynwood Santa Fe Springs Avocado Heights* Florence-Graham* Manhattan Beach Signal Hill Baldwin Park Gardena Maywood South El Monte Bell Glendale Monrovia South Gate Bellflower Glendora Montebello South Pasadena Bell Gardens Hacienda Heights* Monterey Park South San Gabriel* Beverly Hills Hawaiian Gardens Norwalk South San Jose Hills* Bradbury Hawthorne Palmdale South Whittier* Burbank Hermosa Beach Paramount Temple City Carson Huntington Park Pasadena Torrance Castaic* Inglewood Pico Rivera Westmont* Cerritos La Crescenta- Pomona West Covina Claremont Montrose* Rancho Palos Verdes West Hollywood Commerce La Habra Heights Redondo Beach West Puente Valley Compton Lakewood Rolling Hills Estates Whittier Covina Lancaster Rosemead Willowbrook* Cudahy La Mirada Rowland Heights* Culver City La Puente
§ New detection within the previous four weeks *Unincorporated Census-Designated Places 2 Aedes aegypti and Aedes albopictus
Los Angeles (continued) Fresno
Aedes albopictus Glendora Santa Clarita Aedes aegypti only Alhambra Hacienda Heights* Santa Fe Springs Clovis Altadena* Huntington Park Sierra Madre Caruthers* Arcadia Irwindale South El Monte Del Rey* Avocado Heights* La Cañada Flintridge South Gate Easton* Azusa La Habra Heights South Pasadena Firebaugh Baldwin Park La Mirada South San Gabriel* Fowler Bellflower La Puente South Whittier* Fresno Bell Gardens La Verne Temple City Friant* Bradbury Long Beach Valinda* Kerman Burbank Los Angeles Vincent Kingsburg Cerritos Maywood Walnut Laton* Charter Oak Monrovia Walnut Park* Mendota Citrus Montebello West Covina Orange Cove City of Industry Monterey Park West Rancho Dominguez* Parlier Claremont Pasadena Whittier Raisin City* Covina Pico Rivera Reedley Duarte Pomona Riverdale* East Los Angeles* Rosemead Sanger East Pasadena* Rowland Heights* Selma East San Gabriel* San Dimas Tranquillity* El Monte San Gabriel Glendale San Marino
§ New detection within the previous four weeks *Unincorporated Census-Designated Places 3 Aedes aegypti and Aedes albopictus
Imperial Kings Orange Orange (continued) Aedes aegypti only Aedes aegypti only Aedes aegypti Placentia Andrade* Corcoran Aliso Viejo Rancho Santa Margarita San Clemente Brawley Hanford Anaheim San Juan Capistrano Calipatria Lemoore Brea Santa Ana Calexico Buena Park Seal Beach El Centro Costa Mesa Madera Stanton Heber* Coto de Caza Tustin Holtville Aedes aegypti only Cypress Villa Park Imperial Chowchilla Fountain Valley Westminster Seeley* La Vina* Fullerton Yorba Linda Westmorland Madera Garden Grove Aedes albopictus Winterhaven* Madera Acres* Huntington Beach Anaheim Madera Ranchos* Irvine Buena Park Parksdale* La Habra Kern Garden Grove Parkwood* La Palma Huntington Beach Aedes aegypti only Rolling Hills* Laguna Hills La Habra Arvin Laguna Woods Los Alamitos Bakersfield Lake Forest Mission Viejo Buttonwillow* Merced Los Alamitos Newport Beach Delano Aedes aegypti only Mission Viejo Orange Earlimart* Atwater§ Newport Beach Rossmoor* Lamont* Le Grande* North Tustin* Santa Ana McFarland Los Banos Orange Shafter Merced Wasco Winton* § New detection within the previous four weeks *Unincorporated Census-Designated Places 4 Aedes aegypti and Aedes albopictus
Placer Riverside Riverside (continued) San Bernardino Aedes aegypti only Aedes aegypti only Norco Aedes aegypti Roseville Bermuda Dunes* Palm Desert Bloomington* Canyon Lake§ Palm Springs Chino Cathedral City Perris Chino Hills Coachella Rancho Mirage Colton Corona Riverside Fontana Desert Hot Springs San Jacinto Grand Terrace Desert Palms* Thermal* Highland East Hemet* Valle Vista* Loma Linda Eastvale Mentone* Hemet Sacramento Montclair Home Gardens* Ontario Aedes aegypti only Indian Wells Rancho Cucamonga Antelope* Indio Redlands Citrus Heights Jurupa Valley Rialto La Quinta San Bernardino Lakeview* Upland§ Lake Elsinore Yucaipa Mecca* Aedes albopictus Moreno Valley Montclair Upland
§ New detection within the previous four weeks *Unincorporated Census-Designated Places 5 Aedes aegypti and Aedes albopictus
San Diego San Diego (continued) Shasta§ Tulare Aedes aegypti only Aedes aegypti Aedes aegypti Aedes aegypti only Dinuba Bonita* Ramona* Redding§ Bostonia* Rancho San Diego* Exeter Carlsbad San Diego Aedes albopictus Farmersville § Casa De Oro-Mount San Marcos Redding Goshen* Helix* Santee Ivanhoe* Chula Vista Spring Valley* Orosi* § Coronado Tecate* Stanislaus Richgrove* Sultana* El Cajon Vista Aedes aegypti only Traver* Encinitas Winter Gardens* Modesto Escondido Tulare Aedes albopictus Newman Eucalyptus Hills* § Visalia Carlsbad Turlock Fallbrook* Woodlake San Diego Granite Hills* Sutter§ Hidden Meadows* Imperial Beach San Joaquin Aedes aegypti only § Lakeside* Aedes aegypti only Yuba City La Mesa Stockton La Presa* Lemon Grove National City Oceanside Poway
§ New detection within the previous four weeks *Unincorporated Census-Designated Places 6