VULCAN COUNTY Governance Priorities Committee
AGENDA February 23, 2021 9:00 AM Vulcan County Council Chambers Administration Building 102 Centre Street, Vulcan, Alberta
Page . 1 Call to Order . 2 Adoption of Agenda and Emergent Issues . 3 Adoption of Minutes
2 - 6 a) Minutes of the January 28, 2020 Governance Priorities Committee Meeting b) Business Arising from the Minutes . 4 Staff Reports 7 - 8 a) Director of Public Works Report for January 9 - 13 b) Director of Protective Services Report for January 14 - 15 c) Economic Development Officer's Report for January . 5 Governance Priority Issues 16 - 17 a) Subdivision & Development Appeal Board Discussion . 6 Delegations a) Horus Capital (Solar Project) - 11:00 a.m. . 7 Closed Meeting a) Nuisance Rebate Program - FOIP Section 24(1) b) ICF Agreements - FOIP Section 21(1) . 8 Motions Arising out of the Closed Meeting . 9 Adjournment
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Lmwo: moswam:_»m¢ _um©mm3 m Page 6 of 17 GOVERNANCE PRIORITIES COMMITTEE MEETING – February 23, 2021 Director of Operations Report January Directors Report: Booked first aid courses for January and February BF13381 started on January 4th Ordered two new graders, they should be here by June Met with three members of Alberta Dam Safety Board to discuss the risk assessments for the Hartung & Ully Dams. Also discussed some options for the repair of the Ully Dam Sent Alberta Dam Safety drawings for the Spillway repair of the Ully Dam done in 2008. They needed to update their file. Volker Stevin trained eleven of our guys for flag persons on the highway TA Excavating started stripping borrow pits for BF70833 Attended the Joint Health & Safety Committee meeting High pressure gas lines were located in the industrial park on Jan 21st Started working with representatives from GP Joule on road use agreements for a solar panel project Divisional Grader Operators: Blading roads Cut trees in problem areas Fixed signs Helped haul gravel to bridge file Gravel: Hauled the bunkhouse & WL01 back to the Vaage pit Started to stockpile to the AG yard Jan 5th Hauled crush to BF13381 on multiple days Hauled crush to the Town of Vulcan Finished stockpiling to the AG yard stockpile Jan 28th Construction Crew: Worked on BF13381 east of Vulcan on the 2-mile road. Installed pipe, inlet end cemented. Only clean up left to finish project. Maintenance Crew: Delivered grader blades Snow removal Hauled crush to BF13381 Repaired signs Hydrovac fibre optic lines on the Marshall road Fixed water main break at PW shop Hydrovac gas lines at the Industrial park for Atco and Sunshine Gas 4 a) - 23 Feb 2021 Page 7 of 17 Building Maintenance: Repaired heater at the Champion fire hall Repaired plumbing issues at the PW shop Repaired shop lighting Repaired Lomond furnace Repaired door closer at PW shop Ongoing water samples at Kirkcaldy, twice weekly Changed water line on pressure washer Pulled security camera cables at the Food bank Repaired sprinkler line, water main break Repaired toilet tank in Welding shop New Building Maintenance Coordinator started January 25th, and is receiving instruction and orientation from outgoing Building Maintenance Coordinator. Repair Shop: 8 units were serviced 4 units received new tires HE01 Repaired swivel attachment for bucket MG14 Repaired oil leaks & replaced grease lines MS01 Replaced cam shaft, cam bearings & injectors SS01 Replaced turbo charger T40 Built deck for truck T54 Replaced steering pump WC02 Replaced chipper anvil & cutting knives TR61 CVIP & replaced all brakes Respectfully Submitted by: Mike Kiemele, Director of Operations CAO Signature & Comments 4 a) - 23 Feb 2021 Page 8 of 17 GOVERNANCE PRIORITES COMMITTEE MEETING — February 23, 2021 Director of Protective Services Report – January, 2021 NUMBER OF INCIDENTS Stn. 16 – Northwest, Stn. 17 – Milo, Stn. 27 - Vulcan, Stn. 19 – Lomond, Stn. 20 – Champion, Stn. 21 - Carmangay 2021 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YEARLY TOTAL STN 16 1 1 STN 17 1 1 STN 19 2 2 STN 20 3 3 STN 21 2 2 STN 27 9 9 MONTHLY 18 18 TOTAL TYPES OF INCIDENTS 2021 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YEARLY TOTAL MEDICAL 11 11 FIRES (Not 1 1 Structure) STRUCTURE 1 1 FIRES MVC 2 2 RESCUE 0 0 (Water/Ice) MUTUAL 0 0 AID ALARMS 0 0 HAZMAT 0 0 OTHER 1 1 MONTHLY 16 16 TOTAL Page 1 of 5 4 b) - 23 Feb 2021 Page 9 of 17 ** Other was a public service call for a burn pit that was still smouldering from a fire a few months ago, high winds worried the home owner that it may rekindle. Homeowner requested the assistance of the fire department. ** NUMBER OF FIRE (BURN) PERMITS ISSUED 2021 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YEARLY TOTAL STN 16 5 5 STN 17 6 6 STN 19 6 6 STN 20 3 3 STN 21 1 1 STN 27 7 7 MONTHLY 28 28 TOTAL DIRECTOR MEETINGS/ TASKS/ AFTER HOUR EVENTS Coordinated vehicle and hall maintenance Continue to work with CPO’s and assist where required Attended online courses for professional development Responded to medical calls Responded to fire calls Responded to public enquiries Conducted fire inspections/ occupancy Load calculations Working on 1001 Level 1 online with members from Arrowwood, Vulcan, Carmangay, Champion, Lomond, and Milo Co-ordinated work from home schedule with staff Registered and enrolled fire fighters in blue card command Attended meeting about CPO program in Taber Participated in a joint wellness program with RCMP – Wellness Wednesdays Assisted in organizing a fire and EMS transformation challenge to promote personal health and wellbeing Made changes to the structure of the CPO program Attended meetings regarding possible new software for CPO Purchased a “new to us” Tender for Station 19 Researched another Tender to purchase Attended meeting with MD of Willowcreek to finalize a Mutual Aid Agreement Scheduled Multigas detection for first biannual testing of CO and NO2 for Champion, Vulcan and Milo firehalls, and RCMP. Page 2 of 5 4 b) - 23 Feb 2021 Page 10 of 17 COMMUNITY PEACE OFFICER/ SAFETY Participated in a birthday parade Assisted RCMP as requested Assisted Town of Vulcan Bylaw Officer as required Assisted Fire departments as required Multiple Animal Investigations COVID 19 complaints – None in January Patrols of Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Hamlets Shown in Minutes Brant 22 22 Little Bow Resort 0 0 Herronton 5 5 Queenstown 5 5 Kirkcaldy 0 0 Mossleigh 13 13 Ensign 5 5 Total 50 50 PATROL HOURS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YEARLY Billed 2021 TOTAL (hours) Lomond 1.5 1.5 Milo 0 0 Champion .5 0.5 Carmangay 1 1 MONTHLY TOTAL 3 3 EMERGENCY MANAGEMENT Coordinated with NAIT student to conduct emergency management exercises Training drills being conducted AEA drills conducted Page 3 of 5 4 b) - 23 Feb 2021 Page 11 of 17 Public Education and Training Public Education JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YEARLY And Community TOTAL Involvement Public Education (Fire) 0 0 Community 4 4 Involvement # of Activities MONTHLY TOTAL 4 4 Activities Champion Fire participated in 1 Birthday Parade Champion Fire participated in a food security event with the Village of Champion FCSS and Foodbank. Milo Fire was standby for New Year’s fireworks (held Jan.1) Carmangay Fire conducted a bottle drive Page 4 of 5 4 b) - 23 Feb 2021 Page 12 of 17 4 b) - 23 Feb 2021 Cost Recovery Cost JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YEARLY TOTAL Recovery Invoiced ($) Courses/other 141.67 141.67 Tower Rentals 0 0 Contract Billing 16,628.40 16,628.4 Fire 4,251.00 4,251 MVC 5,298.75 5,298.75 CPO Patrol Hours 162.00 162 CPO Provincial 4,660.00 4,660 Revenues MONTHLY TOTAL 31,141.82 31,141.82 Submitted by Doug Headrick, Director of Protective Services CAO Comments Page 13 of 17 Page 5 of 5 GOVERNANCE PRIORITIES COMMITTEE MEETING – February 23, 2021 EDO Report for the period of Jan 17 – Feb 23 I would like to preface the report by saying that I am continuing to do the background and research work to move forward on projects of priority that include: 1. Community Profile to position Vulcan County more competitively for attraction of ag value add, ag food, urban industry staged for growth 2. Develop competition strategy which requires research of a list of comparators to better position the Vulcan County Ag Industrial Park to attract industry tenants / investors 3. Working with Travel Alberta to partner in facilitation of a tourism steering committee (small nimble group of tourism champions) to develop some low hanging fruit items such as experience product development and to set achievable KPI’s that have mutual benefit and results we can share with our Councils. 4. Economic Development Training items January - February: - Completed Technology-Led Economic Development Training, and Managing Economic Development Organizations accredited courses - Completed Culinary Tourism Development Master session, and Creating partnerships with Indigenous Tourism session (TIAC) - Attended IEDC sponsored Downtown and Mainstreet Trends webinar 5. Completed complete update to Business Directory (contacted 487 businesses / owners) - 46 businesses closed / removed - 89 business information updates (address, website, email, phone #, contacts) - 23 new businesses / service companies registered - Confirmed 441 total active business listings 6. Interviewing our business owners operating in Vulcan County to gauge Covid financial and operational impacts, and providing assistance with applications for funding (recording and tracking information in excel) 7. Continue to be a first point of contact and information sharing between government and business to ensure our businesses have relevant and current information on provincial and federal support programs 8. Continue to diligently forward grant fund program information to municipal administrations operating in Vulcan County including most recent announcement: Canada Healthy Communities Initiative (is providing up to $31 million to support communities as they deploy new ways to adapt spaces and services to respond to needs arising from COVID over the next two years) 9. Working with South Grow to ensure Vulcan County is in the quo for EV Stations funding consideration and to research estimates of costs of install and station options 4 c) - 23 Feb 2021 Page 14 of 17 to put that proposal forward to Council and Administration to determine feasibility to pursue 10. Responded to Great Plains MDF inquiry (new development announced Kneehill County) wanting to source direct supply of straw feedstocks 11. Received 2 new investment leads 12. Assisted New Business Investor moving into Mossleigh 13. Working with (new) home based business on business start up 14. Continue to forward co-operative support information to group in Champion 15. Website maintenance – COVID funding updates and news updates 16. Reached out to partner with Indigenous Tourism Alberta – and to inform them of our indigenous tourism experiences and sent information, and links for them to update and in response they have requested membership $49.00 per year (1st year registration free) to allow members to post indigenous tourism assets Indigenous Tourism AB 17. Introduced program to High School as well forwarded bursary program updates to keep Career Counsellor up to date on student career resources re: Organizations coming together to introduce youth to careers across the agrifood sector Program Introduction Respectfully Submitted by: Sherry Poole, Economic Development Officer CAO Signature & Comments: 4 c) - 23 Feb 2021 Page 15 of 17 Request for Decision GOVERNANCE PRIORITIES COMMITTEE MEETING – February 23, 2021 Subdivision and Development Appeal Board Recommended Action: That Council discuss and provide administration with direction regarding the Subdivision and Development Appeal Board Proposal & Background Under the Municipal Government Act (MGA), a council must, by bylaw, establish a Subdivision and Development Appeal Board (SDAB). A SDAB hears appeals regarding decisions made by a municipality’s subdivision and development authorities, in our case the Municipal Planning Commission (MPC) or the Development Officer. Our SDAB bylaw took effect in December of 2017, and is composed of one member of Council and four members at large (MAL). A SDAB’s decisions are based on the evidence presented to it during a public hearing. Briefly, the function of a SDAB is to provide a mechanism for interested parties to challenge: A decision of a development authority on a development application A decision of a subdivision authority on a subdivision application where the Municipal Government Board does not have jurisdiction The issuance of a stop order issued pursuant to section 645 of the Municipal Government Act (MGA) The SDAB currently has one MAL position vacant. At a recent Council meeting, Council did not appoint a representative to the board and requested further discussion be had with regards to the future of the SDAB. In addition to this, given the recent legislative changes, we may see a reduction in local SDAB hearings as a considerable amount of appeals may hold provincial interest and therefore be heard by the MGB (soon to be the Land and Property Rights Tribunal). The number of appeals which this will effect is unknown at this time. Our current SDAB members receive the following remuneration; ½ Day $141.00 Full Day $282.00 Prep $20.00/hour Mileage .59/KM An alternative to a local SDAB is to join the Regional SDAB managed by ORRSC. An overview of this option is; 30 out of 38 ORRSC members are part of the Board, exceptions being; Brooks, Duchess, Bassano, Hill Spring, Crowsness Pass, Carmangay and Champion Cost is $500 buy in and $500 per year which includes: o Monitoring training requirements and appointments 5 a) - 23 Feb 2021 Page 16 of 17 o Training of Board members if done by ORRSC – does not cover cost of third party training o Prepare info for statistical return Municipality has the option to appoint board members from their municipality or use other trained members. Currently a Municipality can appoint up to 3 people (member 1 and member 2 must be lay people – and the 3rd member can be lay person or Councillor). Currently 77 SDAB members (75 trained and 2 appointed and not trained) Board members are always chosen by location – closest to the appeal and then working outward until a panel can be filled. We have the option of determining the number of panel members (either 3 or 5). Board members are paid by ORRSC and we would be invoiced for the cost ($100 ½ day, $200 full day plus flat $50 prep time) and .58 per km mileage. Respectfully Submitted by: Anne Erickson, Manager of Development Services CAO Signature & Comments 5 a) - 23 Feb 2021 Page 17 of 17