Community College District #511 Rock Valley College 3301 North Mulford Road Rockford, IL 61114

Board of Trustees Meeting November 15, 2016

Call to Order

The regular meeting ofthe Board ofTrustees of Community College DistrietNo. 511, Winnebago, Boone. DeKaIb, McHenry, Ogle, and Stephenson Counties, Illinois. convened in the Educational Resource Center, room 0214, known as the Performing Arts Room (PAR), on the main campus on Tuesday, November 15. 2016 at 5:15 p.m. The meeting was called to order by Board Chair PaErickMurphy.

In the absence of Board Secretary Mr. Michael Dunn. Jr., Board Chair Murphy appointed Trustee Bob Trojan as secretary pro tern.

Roll Call

The following members of the Board were present:

Mr. Patrick Murphy Mr. Bob Trojan Ms. Katherine Kelley Ms. Lynn Kearney Mr. Jarid Funderburg Nathaneal Webber, student trustee

The following members of the Board were absent: Mr. Michael Dunn, Jr., Ms. Ashley Burks

Also in attendance: Dr. Doug Jensen. President; Ms. Beth Young, Vice President of Administrative Services and Chief Financial Officer; Ms. Rhonda Mever-Boeke, Director of Financial Services; Ms. Jessica Jones, Vice President of Human Resources; Ms. Susan Busenbark. Vice President of Liberal Arts and Sciences/Interim Chief Academic Officer; Mr. Ron Geary, Vice President of Career and Technical Education and Community Outreach; Dr. Lisa Mehlig. Vice President of Institutional Effectiveness; Dr. Howard Spearman, Associate Vice President of Enrollment and Retention; Mr. Melvin Allen, Executive Director of Recruitment and Admissions; Mr. Dave Costello, Manager of College Communications; Ms. Ann Kerwitz, Assistant to the President; Attorney Joe Perkoski, Robbins Schwartz.

Adjourn to Closed Session

On a motion by Trustee Robert Trojan, seconded by Trustee Lynn Kearney, and unanimous roll call vote, the meeting was adjourned to closed session at 5:16 p.m. to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2); and!or 3) The lease or purchase of real property per Section 2 (c) (5); and/or 4) The setting of a price for sale or lease of property owned by the public body per Section 2 (c) (6) of the Illinois Open Meetings Act.

Rock Valley College Board of Trustees Minutes of November 15, 2016 Page 1 of 12 Reconvene Open Meeting

On a motion by Trustee Lynn Kearney, seconded by Trustee Bob Trojan, the meeting was reconvened to open session at 6:45 p.m.

Communications and Petitions (Public Comment)

No one asked to address trustees.

Recognition of Visitors

Ms. Susan Busenbark introduced Dr. Marie Navickis and Ms. Julie Schildgen, both award- winning members of the RVC faculty.

Dr. Navickis, professor and chair of the Denial Hygiene program, recently completed the Doctor of Health Sciences program at AT. Still University, Mesa, Arizona. In addition, her research was published in the September issue of one of the dental profession’s most prestigious journals, The Journal of Dental Education. Dr. Navickis thanked trustees for inviting her to the meeting, adding that she enjoys working at RVC.

Ms. Julie Schildgen, a RVC retiree and current adjunct instructor, was awarded the Graphic Communications Education Association’s Frederick Kagy Lifetime Achievement Award at the group’s annuaL conference held in September. The award is given for significant contributions to graphic arts education and the graphic arts industry. Ms. Schildgen led RVC as the first nationally accredited two-year graphics arts program.

General Presentations

1. Bond Refunding Plan for 2009B Bonds, and Bonds to Fund Existing Capital Projects

Trustee Bob Trojan explained that this is the first phase of a two-phase process and introduced Ms. Tammie Beckwith Schalimo, senior vice president of PMA Securities. Inc.. who would further explain the process of refunding bonds and new money financing options.

Trustee Trojan asked all trustees to attend the next Finance Committee meeting to be held December 7 at 3:30 p.m., as Ms. Beckwith Schalimo will present information on expanded financing options. Trustees will then adopt parameters resolutions for the sale of Series 2017A Refunding Bonds at the December20 board meeting.

For more details, see the presentation by PMA Senior Vice President Ms. Beckwith Schalimo to the Board of Trustees.

• RVC has several bond series, each with a different call feature. 2009B Build America Bonds are callable on 1/1/17 and the 201OABuild America Bonds are callable on 1/1/19. • The municipal bond market rates were very low in 2015, and although the bond market has been stronger since that time, there is much uncertainty in this period of volatiIit V.

Rock valley College Board of Trustees Minutes of November 15, 2016 Page 2 of 12 • The restructuring, with the goal of gradually declining debt service payments, will be done in January 2017. • Three options for debt service totaling $9 million, $10 million and $11 million were compared to the existing debt service refunding plan. These plans do not include new money for capital projects. • In response to a question from Board Chair Murphy asking if the college would lose money if the 2015C bonds were restmctured now, Ms. Beckwith Schailmo indicated it would be better not to do it now. • Borrowing options for approximately S14.5 million of additional money to finance various capital projects were reviewed. • PMA recommends trustees consider Debt Certificates via direct placement with a local bank or via a negotiated sale. These can be structured with level payments or interest- only payments with a balloon payment at the end, but cannot be longer than 20 years. • Funding bonds can be issued to pay off the balloon payment of the Debt Certificates. Must wait 90 days to get bonds for pay out. • At the December 7 Board Finance Committee meeting, PMA will expand on possible Debt Certificate financing structures and present refunding scenarios that would include possible future sale of Funding Bonds to pay off the Debt Certificates. • Selection of the underwriter should be made December 7. • PMA recommends Mcsirow Financial as underwriter to refund the 20098 bonds.

Discussion continued among trustees regarding the amount of new money that will be needed for various capital projects.

Board Chair Murphy recommended that all trustees read Ms. Beckwith Schallmo’s full presentation and review the updated timeline contained in the presentation.

President Doug Jensen thanked Ms. Beckwith-Schallmo for her presentation and encouraged trustees to attend the December 7 Finance Committee meeting.

Board Committee Reports and Presentation of Approved Committee Meeting Minutes

1. Finance Committee—Approved Minutes of September 19, 2016

a. Vital Signs for Payroll, Healthcare Costs, and Cash were accepted as presented.

Trustee Trojan noted that Payroll is down. Actuals are running below budget. He added that the College may need to look at a budget that does not include state funding.

The Enrollment Monitoring Report, and the Recruitment and Admissions Monitoring Report were presented and reviewed at the November Finance Committee meeting, as the Teaching, Learning and Communications Committee did not meet in November.

Dr. Howard Spearman reviewed the Enrollment Monitoring Report, noting that spring enrollment is down two percent (2%) from this time last year. He is confident the College can reach the 150,000 credit hour goal, as it is trending in a positive direction.

Rack valley College Board of Trustees Minutes of November 15, 2016 Page 3 of 12 Mr. Melvin Allen reviewed the Recruitment and Admissions Monitoring Report, noting that 225 new students have been enrolled, averaging 15-20 per day. He added that there have been numerous recruiting events on campus, including those for the aviation program. The College’s recruiters are reaching out to early graduates of RPS 205 as well as encouraging students to complete the enrollment form and FAFSA form earlier.

Trustee Kearney commented that she was pleased to see a middle school event scheduled in March 2017.

Student Trustee Nathanael Webber asked what the Credit Hour goal was for last year. Dr. Spearman indicated that he will check and follow up.

2. Operations Committee — Approved Minutes of October 19, 2016

The CLI Milestones and Health Sciences Center (HSC) Milestones were accepted as presented.

In the absence of Committee Chair Michael Dunn, Jr., Trustee Jarid FlLnderburg.a member of the Operations Committee, asked Vice President Ron Geary to provide an update on the recent meeting.

Mr. Geary explained that the Health Sciences Center construction is on schedule; the last beam has been placed on the addition to Classroom Building I and signage at RVC-Downtown has been resolved. Estimates are being procured for an additional walking bridge across the creek.

3. Teaching, Learning & Communications Committee

Trustee Lynn Keamey, chair of the Teaching. Learning & Communications Committee, reported that the committee did not meet in November. The next meeting will be held December 6.

Approval of Consent Agenda

1. Approve October 27, 2016 Regular Meeting Minutes

A motion was made by Trustee Bob Trojan, seconded by Trustee Katherine Kelley, to approve the minutes of October 27, 2016.

Trustee Lynn Kearney made a motion, seconded by Trustee Nathanael Webber, to amend the October 27, 2016 minutes to add the following verbiage on page eight under the discussion section of Board Report 7342 to add the reasons Trustee Keamey voted no to changing the Academic Calendar. (verbiage changes in italics)

Trustee Keamey commented that she will vote no due to thefollowing: 1) The Support Staff Association is in the midst of negotiations and tins should be bargained; and 2) This borders on union animus, as the tim! ivasjust certWed and it is poor timing for this action to change a working condition.

flock valley College Board of Trustees Minutes of November 15, 2016 Page 4 of 12 The motion to amend the October 27, 2016 minutes as noted above was approved by unanimous roll call vote.

Trustee Lynn Kearney made a motion, seconded by Trustee Nathanael Webber, to approve the minutes as amended. The motion was approved by unanimous roll call vote.

Other Action Items

1. BR 7342— Amendment to 2017-2018 Academic Calendar

Board Report 7342 was first amended at the regular Board of Trustees meeting held October 27, 2016. However, after the fact, an error was discovered in the dates for 2017-20 18.The dates noted below reflect the corrected dates for Academic Year 2017-2018.

For the 2017-2018 Academic Calendar, it is recommended that the Board of Trustees set the future Academic Calendar to reflect the following schedule: Attorney Reviewed.

December 22-25, 2107 No Classes/College Closed December 26-28, 2017 No Classes/Offices Open December 29, 2107-January 1,2018 No Classes/College Closed

A motion was made by Trustee Katherine Kelley, seconded by Trustee Jarid Funderburg, to approve Board Report #7342. There was no discussion.

The motion was approved by majority roll call vote. Trustees Funderburg, Kelley, Trojan, Murphy and Webber (advisory) voted yes. Trustee Kearney voted no.

2. BR 7343, Claims Sheet #733, Cheek Register, Monthly Vendor Payments Over $10,000

Listing of Monthly Vendor Payments Over $10,000:

$ 26,529.00 American Express $ 727.16 American Express $ 6,937.49 American Funds Service $ 6,873.86 American Funds Service $ 2,572.12 Atmosphere Commercial Interiors S 36,386.05 Atmosphere Commercial Interiors $ 658.35 Atmosphere Commercial Interiors $ 4,286.62 CDW Government $ 11,108.08 CDXVGovernment $ 74,454.47 Constellation New Energy

S 14,072.55 Constellation New Energy $ 52,943.41 ERM. Inc. $ 373,740.00 Ellucian $ 603,730.89 Health Care Service $ 2,329.24 Health Care Service

Rock Valley College Board of Tnastees Minutes orNovember 15, 2016 Page 5 of 12 $ 5,720.00 IL Federation Teachers $ 5,720.00 IL Federation Teachers $ 1,875,860.10 J.P. Cullen Sons $ 158,301.18 J.P. Cullen Sons S 10,350.00 Jeffrey F. Flemming, Architect S 19,500.00 Johnson Controls S 11,803.59 Larson Darby Group $ 90,448.95 Larson Larson Builders $ 10,800.00 University $ 4,899.53 $ 6,509.36 Rockford Register Star $ 11,666.00 Rockford Register Star $ 405.60 Rockford Register Star $ 244,172.93 Scandroli Construction $ 49,000.00 Sikich LLP S 64,756.76 Sjostrom Sons S 99,816.26 State Universities Retirement System

S 129,180.26 State Universities Retirement System

S 13,333.18 Sun Life Financial $ 6,711.66 Vanguard Group $ 6,711.66 Vanguard Group $ 11,934.16 Variable Annuity Life Insurance $ 12,671.76 Variable Annuity Life Insurance $ 10,475.89 Xerox $ 2,836.35 Xerox

S 4,080.984.47 TOTAL

It is recommended that the Board of Trustees approve Claims Sheet #733 (BR 7343) as presented.

A motion was made by Trustee Lynn Keamey, seconded by Trustee Jarid Funderburg, to approve BR 7343. There was no discussion. The motion was approved by unanimous roll call vote.

3. BR 7344, Personnel Report #709

It is recommended that the Board of Trustees approve the personnel actions as itemized on Board Report 7344.

Trustee Lynn Kearney made a motion, seconded by Trustee Katherine Kelley, to approve Board Report 7344, Personnel Report #709. There was no discussion. The motion was approved by unanimous roll call vote.

Rock valley College Board ofTmstees Mthutes of November 15, 2016 Page 6 of 12 3a. BR 7345-A, Purchase Report #711-A --FY17 Purchases

It is recommended that the Board of Trustees approve the marked items for purchase on Board Report 7345-A, Purchase Report #711-A.

S 19,822.50 A. BarDan Supply, Rockford, IL S 18,040.00 B. JBH Technologies, Glenview. IL $ 35,990.00 C. HAAS Factory Outlet, Chicago, IL REMOVED S 12,915.00 D. Anderson Automotive Group, Rockford, IL S 11,000.00 E. Jeffrey Fleming, Architect. Rockford, IL

S 97,767.5 TOTAL

Trustee Lynn Kearney made a motion, seconded by Trustee Katherine Kelley, to approve Board Report 7345-A, Purchase Report #711-A.

Board Chair Patrick Murphy made a motion, seconded by Trustee Katherine Kelley, to amend the motion to remove Item C., “purchase of a CNC Mini-Mill.” The motion to amend was approved by unanimous roll call vote.

Trustee Lynn Kearney made a motion, seconded by Trustee Katherine Kelley, to approve Board Report 7345-A, Purchase Report #711-A except for Item C, which is removed.

There was no further discussion. The motion was approved by unanimous roll call vote.

3b. BR 7345-B, Purchase Report #711-B — FY17 Capital Expenses

It is recommended that the Board of Trustees approve the marked items for purchase on Board Report 7345-B, Purchase Report #711-B.

$ 148,341.33 A. Zones, Chicago, IL $ 41,614.00 B. Rescue Simulation Products, McKinney, TX $ 14,523.06 C. 1157 Design Concepts, Sidney, OH $ 89,219.10 D. Swanson Floorcoverings, Rockford, IL s 293,697.49 TOTAL

A motion was made by Trustee Lynn Kearney seconded by Trustee Katherine Kelley, to approve Board Report 7345-B, Purchase Report #711-B.

There was no discussion. The motion was approved by unanimous roll call vote.

4. BR 7346—Acceptance of Funds for Adult Education FY2016

It is recommended that the Rock Valley College Board of Trustees accept $578,145 from the Illinois Community College Board for the period of July 1,2015, through December 31, 2016, to continue the Adult Education and Literacy Program.

Rock valley College Board of Trustees Minutes of November 15, 2016 Page 7 of 12 A motion was made by Trustee Lynn Kearney, seconded by Trustee Katherine Kelley, to approve BR 7346. There was no discussion. The motion was approved by unanimous roll call vote.

Trustee Kearney congratulated Ms. Amanda Smith and the Adult Education staff for their excellent work.

5. BR 7317—Appoint College Treasurer

It is recommended that the Rock Valley College Board of Trustees appoint Ms. Beth Young, Vice President of Administrative Services and Chief Financial Officer, as College Treasurer.

A motion was made by Trustee Lynn Keamey, seconded by Trustee Katherine Kelley, to approve BR 7347. The motion was approved by unanimous roll call vote.

6. BR 7348—Estimating Taxes for 2016 and Setting Hearing Date

It is recommended that the Rock Valley College Board of Trustees approve the estimated taxes required for the 2016 levy year as outlined on Board Report 7348. Although not required, but to provide public disclosure, a hearing on the proposed 2016 Tax Levy under the Truth in Taxation law of the state of Illinois will be held on December 20, 2016 at 6:00 p.m. in the Educational Resource Center (ERC), Room 0214, Performing Arts Room (PAR), lower level on the campus of Rock Valley College at 3301 N. Mulford Road, Rockford, Illinois. Rock Valley College will publish the Notice of said hearing as required by Statute.

A motion was made by Trustee Lynn Keamey, seconded by Trustee Jarid Funderburg, to approve BR 7348. The motion ‘wasapproved by unanimous roll call vote.

7. BR 7349 — Authorize Signature for Financial Advisor (Bonds) Services Agreement

It is recommended that the Board of Trustees grant authorization for the College President or Chief Financial Officer to sign agreements with PMA Securities on behalf of the ColLegefor those which are over $10,000 and are related to the initial agreement approved in August 2016.

Trustee Lynn Kearney made a motion, seconded by Trustee Jarid Funderburg, to approve Board Report 7349.

Board Chair Patrick Murphy asked College Attorney Joe Perkoski who should sign the agreement, a trustee or the college president or chief financial officer, as this Board Report gives authorization for others to sign rather than the board chair. Attorney Perkoski advised to follow what has been done in the past.

President Doug Jensen explained that significant regulatory’changes require that a new agreement needs to be signed to allow PMA Securities, Inc. to represent the College, and administration wanted to be sure that a mechanism was in place to sign the agreement, as it has a value more than $10,000.

Because the current agreement does not include services related to options for additional funds to cover various capital projects, it was agreed that an amended agreement between PMA

Rock valley College Board of Trustees Minutes of November 15, 2016 Page 8 of 12 Securities, Inc. and the College will be presented to the Board for approval at the December 20 meeting.

Discussion continued regarding who should sign the agreement. When questioned by Board Chair Murphy. Attorney Perkoski indicated the motion could be tabled, voted up or voted down.

Board Chair Murphy called for a vote. The motion was approved by majority roll call vote. Trustees Funderburg, Kearney, and Trojan voted yes. Trustees Kelley and Webber (advisory) abstained. Board Chair Murphy voted no. Attorney Perkoski explained that an abstention vote is counted with the majority.

Other Business

I. New Business

There was no new business.

2. Unfinished Business

There was no unfinished business.

Updates/Reports

I. President’s Update

President Jensen made the following comments:

• For the ninth consecutive year, RVC’s Financial Services department received the Certificate of Achievement for Excellence in Financial Report (CAFR) from the Government Finance Officers Association of the United States and Canada (GFOA). This Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting. Dr. Jensen thanked all of the staff who worked on this project. • Ceremonies to bestow the championship rings for the men’s basketball team and the softball team were held November 5 and November 12. Congratulations to our student athletes for their hard work and dedication. • RVC has been named a “Top School” in the Military Advanced Education and Transition’s 2017 Guide to College and Universities. Institutions were evaluated on their military culture, financial aid, flexibility, general support, on-campus support and online support services. This is the second year in a row that RVC has received this recognition. • Thank you to Trustee Trojan and all those who participated in on-campus Veterans’ Day ceremony. • The Rockford Fire Department is recruiting women for the job and launched a photo shoot with RVC female athletes which will be used as a recruiting poster. • On October 27, Mr. Melvin Allen and Mr. Mark Adolphson, assistant professor aviation technology, spoke at the Parks Chamber’s annual dinner. Mr. Allen added that the event was very well attended, and the Parks Chamber donated two $1,000 scholarships for aviation students.

Rock Valley College Board of Trustees Minutes of November 15, 2016 Page 9 of 12 • On November 4, Dr. Howard Spearman represented RVC on the Education Panel for the Rockford Chamber of Commerce Leadership program.

2. Leadership Team Updates

• Vice President Ron Gean’ commented on the successifil manufacturers open house held last week at the Buckbee Street facility. The public open house will be held Wednesday, November 16. In addition, RVC’s Business and Professional Institute (EPI) has been providing training with the KUKA robot for Chrysler. Other manufacturers have indicated an interest in having RVC provide similar training. • Mrs. Beth Young commented that she has enjoyed her busy, first week at RVC. • Mr. Melvin Allen thanked his staff for their work with the recent freshman interactive tours held on campus. • Dr. Howard Spearman commended Student Trustee Nathanael Webber for leading the successful Leadership Luncheons and thanked Trustees Murphy, Dunn and Kearney for participating as guest speakers. • Ms. Lana Paris, executive director of the RVC Foundation, announced that the donor recognition reception to celebrate the renovated Woodward Technical Center will be held December 1. • Ms. Janet Taylor announced that a new sign has been erected on Mulford Road indicating “new recreational area.” The sign is placed on the newly-seeded dirt moved from the Health Sciences Center construction area. • Mr. Dave Costello announced that the College’s Model United Nations Team received an Honorable Mention Delegation Award at the national conference held recently in Washington D.C. Team members Jonny Montville and Mix Burke also received individual awards. Mr. Costello suggested that advisors Ms. Crystal Dinwiddie and Dr. Robert D’Alonzo and members of the team be invited to the December20 board meeting. Mr. Costello added that a representative of Dean’s Foods saw the RVC blog regarding the robot-related training at Chrysler and contacted the College to inquire about similar training for their employees.

3. Trustee Comments

Trustee Lynn Kearney thanked Student Trustee Nathanael Webber for the opportunity to speak at the Leadership Luncheon. She added that attendees offered thoughtful questions and comments and that she would be happy to do it again.

Trustee Kearney added that she attended the visiting writer event featuring RVC graduate Ms. Kimberly Lawson Roby and again was pleased to hear the thoughtful questions from students. Ms. Susan Busenbark added that members of the Composition and Literature faculty hosted the event.

Trustee Bob Trojan commented on the well-attended Veterans Day celebration held on campus November 11. He acknowledged and thanked Ms. Milana Herman, coordinator of the event. Congressman Adam Kinzinger. State Senator Steve Stadelman and State Representative Joe Sosnowski also participated in the event.

Rock valley College Board of Trustees Minutes of November 15, 2016 Page 10 of 12 Trustee Trojan added that he attended the Buckbee Street open house last week, noting that it’s a 10,000 square foot building with lots of empty space providing room to grow. Approximately 20 companies were represented at the event, several from outside the area.

Trustee Kearney added that the induction ceremony for Delta Alpha P1,International Academic Honor Society for Students with Disabilities, will be held Thursday, November 17at 6:00 p.m. in the Student Center Atrium.

4. ICCTA Report (Illinois Community College Trustees Association)

A report regarding ICCTA activities was not presented.

5. Student Trustee Report

Student Trustee Nathanael Webber reported that he attended the I-SAC conference in Naperville, IL November 11-12. At that meeting, the Legislative Committee decided that on Advocacy Day to be held April 5, 2017, students will be advocating for legislation that would allow community colleges to offer a Bachelor of Science in Nursing (BSN) because of the extreme need for inirses.

Also discussed was Open Educational Resources (OER) and how it can bring down the cost of textbooks. On November 16, students will call their legislators in support of MAP grants and the BSN program.

Mr. Webber also thanked trustees for participating in the Leadership Luncheon series. The series will continue in 2017.

The International Showcase hosted by RVC Multicultural Club will be held Friday. November 18 at the Sarnuelson Road Center.

6. Freedom of Information Act (FOIA) Report

The report was accepted as presented.

7. College and Community Events Calendar

The calendar was accepted as presented.

Adjourn to Closed Session

A second closed session was not held.

Reconvene Open Meeting

A second closed session was not held.

Rock valley College Board of Trustees Minutes of November 15, 2016 Page 11 of 12 Next Meeting

The next regular meeting will be held December 20, 2016 at 5:15 p.m. The Truth in Taxation Hearing will be held at 6:00 p.m. Both will be held in the Educational Resource Center, Performing Arts Room (PAR), Room 0214.

Adjournment

There being no further business to come before the board, at 8:05 p.m., a motion to adjourn was made by Trustee Lynn Kearney, seconded by Trustee Bob Trojan. The motion was approved by unanimous voice vote.

Submitted by Ann Kerwitz

R ber ‘ojan., Secretarfro Tem Patrick Murphy, Chairperson

Rock Valley College Board of Trustees Minutes of November 15, 2016 Page 12 or12