3 July 2019

Dear Councillor,

CYNGOR You are summoned to attend the Monthly Meeting of CYMUNED COUNCIL at Gaerlan Hall, Newbridge Road, Llantrisant on TUESDAY 9th July, 2019 at 6.30pm, for the purpose of transacting LLANTRISANT the following business. COMMUNITY Yours sincerely, COUNCIL

Parish Office Newbridge Road Miss C Craven Llantrisant CLERK RCT CF72 SEX 1 To receive apoloQies for absence Swyddfa'r Plwyf 2 To receive Disclosures for personal and pecuniary interests in Heal Pontnewydd items of business listed below in accordance with the Code of Llantrisant Conduct RCT 3 Minutes CF72 SEX To confirm and sign the minutes of the Monthly Meeting held on the 11 June 2019. Appendix A pages 1-4 ■■ ■■ ■ ■ ■ ■ ■ ■ ■ ■■ ■ ■ ■ ■ ■■ ■■■■■■■■I■ I I I I■■•• 4 Action Table To note the Clerks report on actions from the meeting on the 11 Gofalu am y Gymuned June 2019. AppendixBpages5-6 Caring for the Community 5 Finance Llantrisant (i) To receive and adopt the accounts for payment for July 2019. Aooendix Ci pages 7 Tynant (ii) To confirm the income and expenditure accounts for June 2 01 9. Appendix Cii pages8-11

■ •••• •• ••••••••■ ••••••••• •••••••• • • (iii) To review and confirm the Insurance arrangements. Appendix Ciii oaaes 12-17 6 Planning Clerc/Clerk To consider planning applications received since the last Miss Catherine Craven meetinQ. Appendix D page 18-20 7 Correspondence i) To consider the Update Review of County Electoral Arrangements for Cynon Taff - Draft Proposals. See link Siarter o Gyfeillgarwch httQs :LLld bc.gov. wa lesL reviewsL 06-19L rhondda -c�non-taff-d raft-QroQosa Is. Charter of Friendship Aooendix E pages 21-25 Crecy-en-Pontheiu 8 Officers Reports (i) To note report on Crecy visit in June. Appendix Fi pages 26-31 (ii) To review and approve the CCTV Statement. AppFii pages 32-40 (iii) To consider the Children and Youth Coordinators. a) Schools Councils Report. Appendix F(iiiJa pages 41-54 b) To receive Evaluations from the Whitsun Holidays Activities. Annendix F(iii)b oaaes 55-56 c) To approve the Summer Holidays Programme.AppF(iiiJcpg57-62 \. 01443 223796 (iv) To confirm attendance of the training in GDPR requirements scheduled for 4pm on Wednesday 4 September at the Council Chambers hosted by RCTCBC ,rr II. www.llantrisant-cc.gov.wales I 9 Staffin� I [email protected]

Minutes for the Monthly Meeting of Llantrisant Community Council held at Caerlan Hall, Llantrisant on 11 June 2019 at 6.30pm

Present: Councillors S Powell (Chair) J Barton T Crutcher M Davies R Hunt A Matheson D Nicholas S Trask Also present: Clerk: Catherine Craven. 1 Apologies Received from Councillors B Farr, V Nicholas, A Robinson, K Williams, P Williams and J Woodington. Apologies were noted Dispensation for Councillor K Williams was agreed due to on-going health problems. 2 Declarations of Interest Cllr A Matheson declared an interest in relation to agenda to item 8(i). “I am a member of the Brynteg Allotments.” Cllr S Powell declared an interest in relation to agenda item 7. “I am a Member of RCTCBC Planning Committee.” 3 To consider passing the following resolution for Item 10 "By virtue of the Public Bodies (Admission to Meetings) Act, 1960, the press and public are excluded from discussions on the following item(s) on the basis that disclosure thereof would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.” Resolved: that the resolution was agreed. 4 Minutes To confirm and sign the minutes of the Annual Meeting held on the 14 May 2019. Resolved: that the minutes of the Annual Meeting held on the 14 May 2019 were confirmed and were duly signed by the Chair as a true record. To confirm and sign the minutes of the Monthly Meeting held on the 14 May 2019. Resolved: that the minutes of the Monthly Meeting held on the 14 May 2019 were confirmed and were duly signed by the Chair as a true record. 5 Action Table To note the Clerks report on actions from previous meeting. Action 180 to be rescheduled by Ward Members to later in the year. Resolved: that the Action Table was noted. 6 Finance i) To receive and adopt the accounts for payment for June 2019.

VAT Plusnet 15.05.19 Broadband/Landline £ 49.81 s d/d Xinn Ltd 10.06.19 Web Provision £ 10.00 z s/o toilet seats, gloves, tea towels, Barclaycard 11.06.19 voucher £ 476.72 - bacs Furniture at Work 11.06.19 Office furntiure £ 726.84 s bacs HMRC 11.06.19 NI and Tax (May) £ 1,419.38 z bacs Wages 15.05.19 Pay (May ) £ 6,457.23 z bacs Pensions 11.06.19 Pensions (May ) £ 2,053.43 z bacs Jason Akers 11.06.19 Mileage £ 50.13 z bacs SLCC 11.06.19 Membership - Clerk £ 175.00 z bacs Plusnet Broadband/Phoneline - Llys y Cwm £ 23.49 s d/d RCTCBC 15.06.19 Rates - Llys y Cwm £ 174.00 z d/d

1 RCTCBC 15.06.19 Rates - Caerlan £ 473.00 z d/d Emex 31.05.19 Alarm Monitoring & Maintenance £ 126.00 s d/d Welsh Water 30.05.19 Water bill - Llys y Cwm £ 176.21 z d/d SSE 03.06.19 Electric - Caerlan £ 49.29 f d/d Egan Waste 11.06.19 Skip - Brynteg allotments £ 222.00 s bacs Rhondda Waste 11.06.19 Skip- Penycoedcae Allotments £ 250.00 s bacs Welsh Water 06.06.19 Tynant Allotments Water £ 16.67 z d/d Welsh Water 30.05.19 Beddau Allotments £ 138.36 z d/d WCCTV 11.06.19 CCTV -Tynant £ 7,800.00 z bacs Llantrisant Town Trust 11.06.19 Concert Tickets £ 36.00 z bacs Simply Sound & light 11.06.19 speaker system £ 306.94 s bacs C&L Garden & Tree 11.06.19 Erection of hanging baskets £ 500.00 z bacs 11.06.19 Buffet - Crecy &LMV £ 200.00 z Mrs S Davey 11.06.19 Arts & craft Session £ 139.37 z bacs 11.06.19 Brushes, staples £ 8.96 s bacs SSE 03.06.19 Electric- Works Depot £ 90.83 f d/d Forest Park & Garden 11.06.19 2 x stihl brushcutters £ 1,384.06 s bacs Trivalis 17.06.19 Garage Rent £ 31.93 s d/d UK Fuels 05.06.19 Diesel £ 100.60 s d/d TOTAL £ 23,666.25 ADDITIONAL PAYMENTS RCT Explorers Scouts 07.06.19 Donation re minibus £ 300.00 z bacs Scrumps Fish & Chips 07.06.19 Fish & chip supper £ 140.00 z Forest Park & Gardens 11.06.19 Machine servicing - annual £ 295.10 s bacs Total £ 24,401.35 Resolved: that the June accounts for payment as listed were approved. On-line payments to be authorised by Councillors S Powell and Cllr S Trask. . ii) To confirm the income and expenditure accounts for May 2019. Resolved: that the May income and expenditure accounts were accepted and approved. 7 Planning To consider planning applications received since the last meeting. Ref: Listed Building Consent (alterations) Proposal: Convert existing chapel into 2 residential units and part demolish the former vestry to create amenity space, bin and cycle storage to serve the proposed new dwellings. Location : Penuel Chapel, High Street, Llantrisant, ,CF72 8BQ Ref: 19/0477/10 Proposal: First floor rear extension and garage conversion. Location : Nythclyd, 64 Lanelay Road, Talbot Green, CF72 8HY. Resolved: that no comments were made for the planning applications shown. 8 Correspondence i) To receive correspondence from Brynteg Allotments requesting funding for the emptying of the toilets on the site. Whilst the Council recognise providing toilet facilities are important to the allotment it suggests that the management committee looks at the successful grant funding obtained by Tynant Allotments for an Eco toilet installed on its site. Resolved: that £210, i.e 7 months of £30, was agreed from the Llantrisant Projects budget. A191 ii) To consider a request to install a memorial plaque on a planter in Talbot Green. Resolved: that the memorial plaque on a planter in Talbot Green was agreed in principal. The Clerk was to have sight of the plaque before permission to install it was given. A192 iii) To receive correspondence from Llantrisant Primary PTA requesting funding from Llantrisant Ward Members for their Inspired Playgrounds Project.

2 The Council was heartened by the pledge made to offer the facilities to the wider community. Resolved: that £300 was agreed from the Llantrisant Projects budget. A193 iv) To consider attending One Voice Wales Innovative Practice Conference – 10 July. Resolved: that the nominated representatives for OVW, Councillors, A Matheson and D Nicholas would be attending. 9 Officers Reports i) To review and agree the ‘Shared Community Model – Model Charter’ Resolved: that it was agreed to adopt the ‘Shared Community Model – Model Charter’ ii) To receive feedback of the visit made by the French delegation from Crecy en Ponthieu from 6-10 June. Councillor Matheson reported our six visitors from Crecy en Ponthieu had enjoyed a full and varied programme during their recent stay. To their surprise they commented on how Wales had such a rich culture and its language so prominent. The Clerk has prepared a draft report and costings are being added by the RFO. It was noted Councillor A Robinson had prepared a short report, any Members wishing to submit a short report can forward that on to the Clerk and these will be tabled at the next meeting. The Council thanked all those involved in the preparation and delivery of such a successful programme once again. Members will be informed of the next Twinning Group Meeting. The Chair will write to the Mayor of Crecy to arrange future visits. Resolved: that a full report would be tabled in July. iii) To consider the request for a delegation to visit Crecy en Ponthieu over the August Bank Holiday. Due to the opening of the Llantrisant Town Trust Guild Hall August Bank Holiday many of the Councils Members were not able to attend. Resolved: that on this occasion the invitation would be respectfully declined. 10 Staffing To receive an update on any Staffing issues since the last meeting. Resolved: that (i) the report was noted; (ii) minor operational changes to the Halls Caretaker’s daily, weekly and monthly task checklist were agreed and the Job Description amended accordingly. A194 11 Health & Safety To receive an update on any Staffing issues since the last meeting. Resolved: that the report was noted. 12 Committee and Members Reports i) To consider the arrangements for Armed Forces Day. Members were invited to the Flag Raising Ceremony and Act of Remembrance on the 27 June at the Centenary Gardens, Beddau, starting at 10:45 am. Resolved: that the Chair of Health and Safety, Councillor S Trask, would carry out a Risk Assessment with the RFO prior to the event. A195 ii) ii) To confirm the calendar of meetings for the Council year. Resolved: that the dates shown were agreed. MAY Scrutiny Wednesday 1st , 3.00pm Caerlan Hall Events Wednesday 1st 4.00pm Caerlan Hall Community Planning Wednesday 8th 10.30am, Parish Office Annual Tuesday 14th 6.30pm, Caerlan Hall Monthly Tuesday 14th immediately after the annual meeting, Caerlan Hall

3 JUNE Caerlan Tuesday 11th 6.00pm, Caerlan Hall Monthly Tuesday 11th 6.30pm, Caerlan Hall

JULY Allotments Tuesday 2nd 10.00am meet Brynteg Allotments Staffing Tuesday 9th 6.00pm, Caerlan Hall Monthly Tuesday 9th 6.30pm, Caerlan Hall Events Monday 15th ,1.30pm Caerlan Hall Scrutiny Monday 15th, 2.30pm Caerlan Hall

AUGUST RECESS

SEPTEMBER Community Planning Tuesday 3rd, 1.30pm, Caerlan Hall Communications Tuesday 3rd 2.30pm, Caerlan Hall Health & Safety Tuesday 10th 6.00pm, Caerlan Hall Monthly Tuesday 10th 6.30pm Caerlan Hall

OCTOBER Events Tuesday 8th 5.45pm, Caerlan Hall Monthly Tuesday 8th 6.30pm, Caerlan Hall Scrutiny Thursday 24th 2.30pm, Caerlan Hall

NOVEMBER Llys y Cwm Tuesday 12th, 5.45pm, Llys y Cwm Hall Monthly Tuesday 12th 6.30pm, Caerlan Hall Community Planning Thursday 14th, 2.30pm Communications Thursday 14th 3.15pm

DECEMBER Monthly Tuesday 10th 6.30pm, Caerlan Hall

JANUARY Events Tuesday 7th 1.30pm, Caerlan Hall Scrutiny Tuesday 7th, 2.15pm Caerlan Hall Monthly Tuesday 14th 6.30pm, Caerlan Hall

FEBURARY Community Planning Tuesday 11th 5.45pm, Caerlan Hall Monthly Tuessday 11th 6.30pm Caerlan Hall Staffing Thursday 27th 2.30pm Caerlan Hall Communications Thursday 27th 3.00pm, Caerlan Hall

MARCH Health & Safety Tuesday 10th 6.00pm, Caerlan Hall Monthly Tuesday 10th 6.30pm, Caerlan Hall

APRIL Communications Tuesday 21st 6.00pm, Caerlan Hall Monthly Tuesday 21st 6.30pm, Caerlan Hall Events Tuesday 28th April, 1.30pm Caerlan Hall Scrutiny Tuesday 28th April 2.15pm Caerlan Hall

The meeting ended at 7:50 pm

4 APPENDIX B Agenda Action required By Whom Comments Item 11 June 2019 195 11 Risk Assessment Armed Forces Day Cllr Trask & RFO Tue 24 June 3.30pm 194 10 Update Halls Caretakers JD Clerk completed 193 8iii £300 Llantrisant Primary PTA - playground RFO July schedule 192 8ii Plaque for planter TG Clerk Awaiting sight of plaque 191 8i £210 (7x£30) Brynteg Allotments RFO July schedule 14 May 2019 190 13vii Business Cards – order through office Members/RFO 189 13vi Responding to Planning Applications & Clerk Booked 2 July. Maximising your Community delivered by Start @ 5.30pm Planning Aid Wales Caerlan Hall 186 10 Annual Risk Assessments DN/AM/RFO 185 7iii Lack of Welsh provision for LS in schs Clerk e-mail 25/06/19 184 7ii Code of Conduct training JB/AR 19 June 1 May 2019 181 5 Suggestions for questionnaire Committee Events Committee 1 May 180 5 Christmas in Llantrisant Organise a Events committee To be arranged Llantrisant Ward Meeting with local businesses and Members residents Clerk 9 April 2019 174 8i Renumeration Clerk/RFO/Members Forms circulated  172 4 Recycle Crisp packets. Clerk/C&Y Interest from several 1st initiative schools eco committees Coordinator schools – system to All schools contacted  collect needed

12 March 2019 170 13ii Llys y Cwm Committee recommendations Staff/committee In progress November 2018 146 11 Costs of an PA system that can be used RFO Ordered ready for iv outdoors Armed Forces Day 139 8i CCTV system at Codgers Corner Clerk/RFO Installed June 138 7xii Install a bus shelter outside Salem Flats RFO/ 2019/20 on Talbot Road - Ward Members to Ward Members financial year consider designs. September 2018 130 4 Request quotes for refurbishment of the RFO requested youth shelter. 124 9ii Find ways to give local youth a voice in Youth Coord Visits to School community issues Sch Govs Council June 2019 122 12iii Investigate Incumbents board up to Chair/Vice RFO has started this £1000 Chair/RFO July Meetings 2018 115 8v Planter for Swan Street - RCT confirmed Clerk/Ward pending order permission members June Meetings 2018 110 12 To work with local resident on Dan Llantrisant iii Caerlan to explore options for use of Ward Members former playground site. Monthly Meeting November 2017 mm54 12a Monitor approved repayment plan for the RFO/All Paid up to March Llys y Cwm regular hall user 2019

5 Monthly Meeting May 2017 12 Dog bin for Chartist Road Clerk Clerk has requested 12 May 17 Write to RCT Car Parks to request a Clerk Email sent 30.05.17 disabled bay Chase up June 2018

PENDING ITEMS from previous meetings

• Footpath, The Acre, Llantrisant • Grass Verges Dan Caerlan • Urinals, Llantrisant • Reproduction of the Bunny Walk leaflets – partnership working with Ramblers Cymru and Taff Ely Ramblers to redesign and update the walks leaflets and confirm directions/information is updated and accurate.

6 Accounts for the meeting of the 9th July 2019 Office Use d/d / bacs/ account s/o / codes VAT chq OFFICE Plusnet 17.06.19 Broadband/Landline £ 49.22 s d/d 4205 101 Xinn Ltd 11.07.19 Web Provision £ 10.00 z s/o 4202 101 Barclaycard 09.07.19 £ 2,586.29 - bacs Toshiba 10.07.19 Copier lease & copy charges £ 460.39 s d/d 4200 101 Unity Trust 30.06.19 Quarterly Charges £ 37.95 - d/d 4215 101 AD Computers 09.07.19 reconnect PC'S & network £ 70.00 - bacs 4202 101 EE 05.07.19 youth mobile COUNCILLORS One Voice Wales 09.07.19 Code of Conduct Training £ 80.00 z bacs 4231 107 D Nicholas 15.07.19 Vice-Chair Allowance £ 500.00 - bacs 4225 107 S Powell 15.07.19 Chair Allowance, Civic Head, allowance£ 1,150.00 - bacs split 107 A Robinson 15.07.19 Allowance £ 150.00 - bacs 4226 107 P Williams 15.07.19 Allowance £ 150.00 - bacs 4226 107

STAFFING HMRC 09.07.19 NI and Tax (June) £ 1,550.85 z bacs 4002 102 Wages 15.06.19 Pay (June ) £ 7,037.62 z bacs 4001 102 Pensions 09.07.19 Pensions (June ) £ 2,053.43 z bacs 4003 102 CMS Teamwear 09.07.19 Staff uniform £ 497.52 s bacs 4020 102

HALLS Plusnet Broadband/Phoneline - Llys y Cwm £ 23.99 s d/d 4310 401 RCTCBC 15.07.19 Rates - Llys y Cwm £ 174.00 z d/d 4050 205 RCTCBC 15.07.19 Rates - Caerlan £ 473.00 z d/d 4050 201 Emex 25.06.19 Alarm Monitoring & Maintenance £ 126.00 s d/d split SSE 14.07.19 Gas Bill - Llys y Cwm £ 201.93 f d/d 4061 205 M Winter 09.07.19 Repairs to roof - Caerlan £ 250.00 z bacs 4066 201 SSE 04.07.19 Electricity - Caerlan £ 52.21 f d/d 4060 201 Leekes 09.07.19 glue, pull cord £ 5.93 s bacs 4066 split OUTSIDE WORK CAM engineering 18.06.19 IBC container stand and base £ 1,608.00 s bacs 4110 310 Earlsmere 09.07.19 Limpet kets and gel seat pad £ 275.88 s bacs 4102 310 PROJECTS Llantrisant Primary PTA09.07.19 Inspired Playground Project £ 300.00 z bacs 4156 106 SSE 09.07.19 Christmas light electric supply £ 9.33 f 342 4157 106

TRANSPORT Trivalis 23.07.19 Garage Rent £ 31.93 s d/d 4073 301 UK Fuels Diesel s d/d 4070 301

TOTAL £ 19,915.47

ADDITIONAL PAYMENTS TOTAL

Total £ 19,915.47

7 8 9 10 11 AGENDA ITEM 5. iii,

The RFO has worked through the up to date asset register with the representative from Came and Co to ensure that the insurance renewal covers all of the Community Council assets.

Council need to agree: 1) To accept the recommendation to insure with Hiscox at a cost of £3,535.27 2) To consider entering into a long term agreement for 3 years to reduce this year’s premium to £3,361.01

The policy for Llantrisant Community Council falls due for renewal on 1st August 2019 and I am pleased to confirm that we are able to provide quotations from 3 leading insurers. Came & Company Local Council Insurance have based the renewal quotations on your current sums insured (index-linked by 4%) and the covers detailed in the current schedule of insurance for Llantrisant Community Council.

Specialist Broking from the Principal Sponsors of the SLCC

We know Councils should obtain three insurance quotations to meet their standing orders. As an independent insurance broker, we have obtained quotations from a panel of insurers; Hiscox, Ecclesiastical and Inspire (Axa). Each of our insurance providers include ‘core’ covers that were introduced to the sector by Came & Company Local Council Insurance Brokers in 2008.

We understand that all Councils have been tasked with reducing budgets and that insurance is quite often one of the highest costs. We will ensure that our premium offers best value, which does not come at the expense of cover or personal service, with us you can expect:

• Proactive, professional advice and support • Bespoke and comprehensive cover • Expert advice to help you prevent against potential issues • In-house claims assistance from our dedicated claims team

We listen to the challenges that our Councils are facing and know they need an insurance policy which provides appropriate cover for a complex sector. This is why we were the first insurance provider to the sector to introduce:

• Key person cover • Internet and email cover • Crisis management cover • Contract works cover

Community Insurance from Stackhouse Poland

Came & Council Local Council Insurance is part of the Stackhouse Poland Community Division - a division that brings together specialist parts of the Stackhouse Poland Group responsible for Local Council, Faith and Not for Profit/Charity clients. The Community team have years of experience placing cover for these unique sectors and utilise exclusive insurer relationships, to provide bespoke, enhanced products to our Community clients. You can always trust us to talk in plain English and recommend the

12 cover that’s right for you. Community Insurance Services from Stackhouse Poland includes; • Motor Insurance • Charity & Not-for-Profit Organisations • Cyber Liability Insurance • Community Buildings Insurance • Contract Works Insurance • Engineering Policies • Professional Indemnity Insurance • Anglican Church Insurance

If you would like further information on any of the above services or to obtain a quotation please contact the team on 01483 462860 or via email at [email protected]

Llantrisant Community Council Quotations

Based on the information we hold, we have assessed your demands and needs as those of a Council wishing to insure the risks shown, at the levels of cover set out in the attached schedule of insurance, with a reputable insurer and at a cost effective premium.

Please see the attached detailed summary of the core covers automatically included with all Came & Company Local Council Insurance policies. In addition to these our insurer panel can provide enhanced levels of protection and additional covers where appropriate.

In preparing our personal recommendation for Llantrisant Community Council we undertook a full review of our panel of insurers and were able to obtain the following quotations:

Inspire

Inspire entered the Local Council insurance sector in 2017 and are using AXA as their insurance provider. Inspire, via Axa, is providing rradar to the local council sector. rradar offers an online business resource alongside their teams of specialist industry advisors and solicitors who are on the end of a phone. There are a number of dedicated teams available to offer support and advice to help resolve any situation that may arise whilst running your Council. As part of the rradar service clients have unlimited access to a comprehensive database of compliance and risk management information in the following areas: Employment and Human Resources; Health and Safety; Environment; Company and Commercial; Compliance, Governance and Legal Duties; Risk Management.

Inspire’s policy also offer the following benefits:

• Key person cover of £250 per week up to max £2,500 in one year • Legal Expenses cover of £500,000 • Motor Contingent Liability – Loss of excess or no claims discount up to £250 per claim • Contract Works cover up to 10% or £100,000 • Internet and Email cover up to £500,000 • Crisis Management cover up to £500,000 • Defibrillators and Cabinets cover up to £5,000 • Hirers Liability of £5,000,000 • Enhanced Libel and Slander cover of £500,000 • Enhanced Personal accident capital benefit of £100,000 and weekly benefit of £500

13 This quotation is £3,814.35 inclusive of insurance premium tax (at the prevailing rate), plus our Administration fee of £50.00.

Hiscox

Hiscox entered the Local Council insurance sector in 2014 and are one of the UK's most highly respected insurance companies. Hiscox pride themselves on the excellent concierge claims service they provide to their policyholders.

The Hiscox policy benefits from:

• Key person cover of £250 per week up to max £2,500 in one year • Legal Expenses cover of £100,000 • Motor Contingent Liability – Loss of excess or no claims discount up to £250 per claim • Business travel, cancelation and curtailment up to £1,000 for any one claim • Contract Works cover up to £75,000 • Internet and Email cover up to £50,000 • Crisis Management cover up to £25,000 • Defibrillators and Cabinets cover up to £5,000 • Libel and Slander cover of £500,000 • Hirers Liability of £5,000,000 • Personal accident capital benefit of £100,000 and weekly benefit of £500

This quotation is £3,485.27 inclusive of insurance premium tax (at the prevailing rate), plus our Administration fee of £50.00.

Ecclesiastical

Ecclesiastical provide industry expertise and bring specific knowledge of heritage buildings, art work and regalia. They pride themselves on the claims service they provide their policyholders.

Ecclesiastical policy benefits from:

• Key person cover of £400 per week up to 26 weeks • Libel and Slander cover of £250,000 • Hirers Liability of £2,000,000 • Legal Expenses cover of £250,000 • Equipment breakdown cover

This quotation is £4,473.45 inclusive of insurance premium tax (at the prevailing rate), plus our Administration fee of £50.00

Please find attached a comparison sheet noting details of cover for each of the above insurance providers.

Our Personal Recommendation

Having checked with our three insurance providers, we recommend Llantrisant Community Council accepts the following quotation to meet your demands and needs as we have stated;

14 Policy Details Recommendation Insurer Hiscox Annual Premium (Including IPT) £3,485.27 Administration Fee £50.00 Total Annual Premium £3,535.27 Our Quote Reference 2931996 Cover Period 1st August 2019 to 31st July 2020

In handling this policy we will act as your agent when sourcing the policy and assisting you with any claims, but as agent of the insurer under a delegated authority when placing the business.

Long Term Agreement Option

Llantrisant Community Council may choose to set up a 3 year binding Long Term Agreement (LTA) with Hiscox, the annual premium can be reduced by a further 5%, giving an LTA premium of £3,311.01 including insurance premium tax, plus our administration fee of £50.00, giving a total annual premium of £3,361.01. This means Llantrisant Community Council will commit to keep their policy with Hiscox for the period of the LTA.

In return Hiscox agrees not to increase the premium except for: • Policy changes where the sums insured for assets covered against loss or damage are increased. • The annual inflationary increase (index linking) applied to the sums insured for the assets covered against loss or damage. • The imposition by the Government of a higher rate of Insurance Premium Tax (IPT). • The imposition by the Insurer of a higher rate resultant from claims made against the policy.

Any changes to terms or conditions other than those stated above releases the Council from the LTA.

Our Remuneration

We arrange the policy with the insurer on your behalf. You do not pay us a fee for doing this. We receive commission from the insurer which is a percentage of the total annual premium. When you take out a policy with us we charge you an administration fee of £50.00. In addition, we receive commission from the insurer which is a  percentage of the total annual premium.

Administration Fee

Due to increasing costs, it has proven necessary to include an Administration Fee with this renewal. In doing so you may like to note that unlike other providers we do NOT charge for:- • The services of our claims department (should you be unfortunate enough to suffer a loss) which works on your behalf to provide you with assistance throughout the settlement of your claim

15 • The administration of any alterations you may wish to make for changes to your policy part way through the year • The issue of copy documents • Providing confirmation of your insurance arrangements to others (e.g. principals you may wish to work for) • Noting the interest of others in your insurances (e.g. mortgagees or lease companies) Whilst you may not need to call on any of the above services we feel that a total cost at the commencement of cover is a preferable position to unknown costs that may be incurred during the course of the policy. Our Administration Fee included within this renewal premium is therefore £50.00.

16 Sums Insured/Limits

Area of Cover Inspire via Axa Hiscox Ecclesiastical Public Liability £10,000,000 £10,000,000 £10,000,000 Including Hirers Liability £5,000,000 £5,000,000 £2,000,000 Libel & Slander £500,000 £500,000 £250,000 Motor No claims £250 each £250 each n/a Excess & Bonus Employers’ Liability £10,000,000 £10,000,000 £10,000,000 Officials & Trustees Liability £500,000 £500,000 £500,000 Employee Dishonesty £150,000 £150,000 £150,000 Legal Expenses £500,000 £100,000 £250,000 Personal Accident £100,000/£500pw £100,000/£500pw £50,000/£250pw Property Damage Including Defibrillators & £5,000 £5,000 £5,000 Cabinets Business Interruption Including Loss of Revenue £10,000 £10,000 £10,000 Increased Cost of £10,000 £10,000 £10,000 Working Key Person Cover £250pw up to max £250pw up to max £400pw up to 26 £2,500 pa £2,500 pa weeks Contents (away from premises) £5,000 £5,000 £5,000 Money £2,500 £1,000 £1,000 Internet & Email £500,000 £50,000 n/a Crisis Management £500,000 £25,000 n/a

17 Planning applications for the meeting on the 9 July 2019

LLANTRISANT

REF: 18/1347/10 PROPOSAL: Retention of extension and changes to recycling centre including changes to layout, the provison of a weighbridge, additional buildings, change to the materials being processed to include green waste, timber and glass and working hours of 06:30am to 18:30 pm on Monday to Sundays including bank holidays (except Christmas Day and New Years Day) LOCATION: LLANTRISANT RECYCLING CENTRE, PANTYBRAD LANE, CF72 8YY

REF: 19/0618/10 PROPOSAL: Two-storey rear extension LOCATION: 10 HEOL ILLTYD, LLANTRISANT, PONTYCLUN,CF72 8DE

BEDDAU

REF: 19/0634/10 PROPOSAL: Demolition of existing garage, construction of single storey extension to side and rear LOCATION: 34 BYRON AVENUE, BEDDAU, ,CF38 2TW

REF: 19/0608/10 PROPOSAL: Single storey extension to front, side and rear, alterations to the drive. (resubmission) LOCATION: 17 CLOS GWYNEDD, BEDDAU, PONTYPRIDD, CF38 2SU

REF: PROPOSAL: LOCATION:

TALBOT GREEN

REF: 19/0574/23 PROPOSAL: Demolition of building LOCATION: EMPIRE GARAGE, LANELAY ROAD, TALBOT GREEN,CF72 8HY

REF: 19/0576/10 PROPOSAL: Installation of two windows to shopfront. LOCATION: UNIT 6 NEXT RETAIL LTD, NEWPARK DISTRICT SHOPPING CENTRE, TALBOT GREEN, PONTYCLUN, CF72 8SY

REF: 19/0627/10 PROPOSAL: Change of use - former Lloyds bank into dental surgery. LOCATION: FORMER LLOYDS BANK, 35 TALBOT ROAD, TALBOT GREEN, PONTYCLUN, CF72 8AD

REF: 19/0606/10 PROPOSAL: Demolition of existing double garage and forming of new dwelling. Dwelling to be linked to existing (No.18) LOCATION: 18 FOREST HILLS DRIVE, TALBOT GREEN, PONTYCLUN, CF72 8JB 18 TYNANT

None

SLCC ADVICE NOTE: PLANNING – A SIMPLE GUIDE TO WHAT IS A ‘MATERIAL CONSIDERATION’

The law requires that when a decision is made on a planning application or planning issue, that only certain issues are taken into account. These issues are known as ‘material considerations’.

It is important, therefore when commenting on a planning issue that a Council only considers 'material considerations.

There is, however, no statutory list of what is a 'material consideration' but there is considerable case law and precedent on what and what is not a 'material consideration'. Examples of a material consideration include: • Consistency with neighbourhood, district/borough, county and national • planning policies. • Any emerging new planning documents that have been through at least • one stage of public consultation. • Previous planning decisions. • Highway issues, e.g. traffic and highway safety. • Overlooking, loss of privacy and overshadowing. • Scale of the development. • Design, appearance, layout and materials to be used. • Loss of important open space or sporting facilities. • Crime and anti-social behaviour. • Noise, disturbance or smells, including proposed hours of operation. • Capacity of physical infrastructure, e.g. public drainage or water systems. • Deficiencies in social facilities, e.g. spaces in schools. • Storage and handling of hazardous materials. • Loss or effect on trees. • Impact on nature conservation and biodiversity. • Effect on listed buildings and conservation areas, • Local financial considerations offered as a Section 106 agreement, • Community Infrastructure Leve or similar. • Inadequate or inappropriate landscaping or security measures. • Effect on a building or asset of special importance to the community, e.g. • pubs, shops and community facilities. • Where the application is 'major', pre-application planning consultation, • including with the parish council. The relative importance (commonly known as 'weight' in planning terms) attached to material considerations in reaching a decision is largely a matter of judgement for the decision-maker, i.e. the local planning authority; however, the decision-maker is required to demonstrate that in reaching that decision they have considered all relevant matters.

19

It should also be noted that greater 'weight' will be attached by a decision maker to a material consideration issue which is supported by evidence, e.g. if a parish council considers that it is not consistent with national and planning policy state why and which policy (though it is generally not necessary to quote the policy verbatim). Issues that are not relevant (and the law regards they should not be taken into account) include: • Effect on the value of property. • Possible future development not included in the application. • Matters controlled under building regulations or other non-planning legislation, e.g. structural stability, drainage details, fire precautions etc. • Effect on business competition. • Private property rights such as boundary or access disputes or covenants. • The background, morals or motives of the developer. • Applicant’s personal circumstances (unless exceptional, e.g. provision of facilities for someone with a physical disability).

20 Correspondence received Appendix E

AGENDA ITEM 7(1) – Update Review of County Electoral Arrangements for Rhondda Cynon Taff - Draft Proposals

Action required:

To consider any comments in the draft proposals.

Background:

The Commission has published draft proposals for the future electoral arrangements for Rhondda Cynon Taff Council. We want to know what you think about the proposals for the council. The consultation starts on 26 June 2019 and will end on 17 September 2019. The Commission would welcome any comments you may wish to make. Please go to the review page for more information. The Commission will carefully consider any representations made before preparing Final Recommendations. https://ldbc.gov.wales/news/06-19/rhondda-cynon-taff-draft-proposals-published

21 Beddau and Tyn-y-nant

53. The existing Beddau electoral ward is comprised of the Beddau ward of the Community of Llantrisant. It has 3,167 electors (3,174 projected electors) represented by one councillor which is 38% above the proposed county average. The electoral ward has an estimated population of 3,575 eligible voters.

54. The existing Tyn-y-Nant electoral ward is comprised of the Tyn-y-nant ward of the Community of Llantrisant. It has 2,414 electors (2,414 projected electors) represented by one councillor which is 5% above the proposed county average. The electoral ward has an estimated population of 2,657 eligible voters.

55. The Commission received three representations concerning these electoral wards from: RCTCBC (which included a representation from Mick Antoniw AM (Pontypridd)), Councillors Clayton Willis (Tyn-y-nant) and Richard Yeo (Beddau) and Community Councillor Samuel Trask (Llantrisant Community Council).

56. RCTCBC proposed to combine the electoral wards of Beddau and Tyn-y-Nant to form a two- member ward with appropriate levels of electoral variance. The Council also proposed an alternative option to combine the Beddau and Tyn-y-nant electoral wards and include an additional councillor to form a three-member electoral ward.

57. Mick Antoniw AM (Pontypridd) supported the Council’s proposals to combine the electoral wards of Beddau and Tyn-y-nant.

58. Councillors Willis (Tyn-y-nant) and Yeo (Beddau) jointly proposed that the Beddau and Tyn- y-nant wards be combined to form a three-member electoral ward. The Councillors cite the proposals put forward in the aborted 2009 Boundary Review, which were popular locally with residents, future housing developments and social issues that arise in socially deprived areas as reasons to support the increase in member representation.

59. Community Councillor Trask (Llantrisant Community Council) suggested that the existing Tyn-y-nant electoral ward is relatively balanced, whilst the Beddau electoral ward is currently under-represented. Councillor Trask proposed to re-align the boundary of the Beddau electoral ward in order to transfer the homes bordered by, and those on the B4595 Llantrisant Road as far as its junction with Heol-y-Beddau into the Tyn-y-nant electoral ward. Councillor Trask stated that this area of housing is similar in nature and community to those in Tyn-y-nant, and adding this area to the Tyn-y-nant electoral ward would produce two wards with similar levels of representation.

60. The Commission proposes to combine the electoral wards of Beddau and Tyn-y-nant to form a two-member electoral ward with 5,581 electors (5,588 projected electors) which, if represented by two councillors, would result in a level of representation that is 21% above the proposed county average. The Commission has given the proposed electoral ward the name of Beddau a Thyn-y-nant, and the English language name of Beddau and Tyn-y-nant as they appear in the 2016 Communities Order for . The Welsh language Commissioner agrees with the Commission’s proposal. The Commission welcomes any suggestions for alternative names.

22 Officers Report – Crecy delegation June 2019 Our French delegation of six arrived late afternoon at the Premier Inn, Llantrisant on Thursday 6th June and were welcomed by Councillor Matheson, Geraint Hughes, and the Clerk. Geraint is a fluent French speaker and over the years has made many friends in Crecy en Ponthieu including the Mayor and his office, and visits regularly with his wife, Enid. This 2019 delegation was made up of two Councillors and an Administrator Christelle Richard – 2eme Adjointe Olivier Sueur – Conseiller Municipale Nathalie Dacquet – Administration Two teachers from Ecole Primaire Crecy en Ponthieu. Cindy Demailly – headteacher Faustine Paes-Cosme and a retired teacher from the adjoining college Lisianne Astarick.

After the long journey the first evening our delegation ate at the Longbow with Councillors Matheson and D Nicolas and V Nicolas. Also attending was the Clerk, Geraint Hughes, Ted Tidman, Llantrisant Male Voice Choir and Martyn Hooker, Town Trust.

23 Llantrisant Town and Talbot Green

62. The existing Llantrisant Town electoral ward is comprised of the Llantrisant Town ward of the Community of Llantrisant. It has 3,162 electors (3,247 projected electors) represented by one councillor which is 37% above the proposed county average. The electoral ward has an estimated population of 3,935 eligible voters.

63. The existing Talbot Green electoral ward is comprised of the Talbot Green ward of the Community of Llantrisant. It has 1,956 electors (1,991 projected electors) represented by one councillor which is 15% below the proposed county average. The electoral ward has an estimated population of 2,302 eligible voters.

64. The Commission received one representation concerning the area from: RCTCBC (which included representations from Chris Elmore MP (Ogmore), Mick Antoniw AM (Pontypridd) and Councillors Glynne Holmes (Llantrisant Town) and Stephen Powell (Talbot Green)).

65. RCTCBC proposed to combine the electoral wards of Llantrisant Town and Talbot Green to create a single two-member ward with an appropriate level of electoral variance.

66. Chris Elmore MP (Ogmore) supported the Council’s proposal to combine the electoral wards of Llantrisant Town and Talbot Green.

67. Mick Antoniw AM (Pontypridd) and Councillors Holmes (Llantrisant Town) and Powell (Talbot Green) all supported the Council’s proposal to combine the electoral wards of Llantrisant Town and Talbot Green.

68. The Commission proposes to combine the electoral wards of Llantrisant Town and Talbot Green as proposed by RCTCBC and shown on page 32, to form a two-member electoral ward with 5,118 electors (5,238 projected electors) which, if represented by two councillors, would result in a level of representation that is 11% above the proposed county average.

69. The Commission has given the ward the Welsh language name of Tref Llantrisant a Thonysguborion, and the English language name of Llantrisant Town and Talbot Green. The Welsh Language Commissioner agrees with the Commission’s proposal. The Commission welcomes any suggestions for alternative names.

70. The Commission considers that this proposal successfully addresses the existing inappropriate levels of electoral representation in the Llantrisant Town electoral ward and has the support of the representations received concerning these electoral wards. The Commission believes that the proposed electoral ward builds on the existing community, communication and social links within the Llantrisant Town and Talbot Green electoral wards.

24

25 Officers Report – Crecy delegation June 2019 Our French delegation of six arrived late afternoon at the Premier Inn, Llantrisant on Thursday 6th June and were welcomed by Councillor Matheson, Geraint Hughes, and the Clerk. Geraint is a fluent French speaker and over the years has made many friends in Crecy en Ponthieu including the Mayor and his office, and visits regularly with his wife, Enid. This 2019 delegation was made up of two Councillors and an Administrator Christelle Richard – 2eme Adjointe Olivier Sueur – Conseiller Municipale Nathalie Dacquet – Administration Two teachers from Ecole Primaire Crecy en Ponthieu. Cindy Demailly – headteacher Faustine Paes-Cosme and a retired teacher from the adjoining college Lisianne Astarick.

After the long journey the first evening our delegation ate at the Longbow with Councillors Matheson and D Nicolas and V Nicolas. Also attending was the Clerk, Geraint Hughes, Ted Tidman, Llantrisant Male Voice Choir and Martyn Hooker, Town Trust.

26 Transport during the visit was kindly arranged by PC Mike Perry and Helen Liberty using the Adventure Scouts minibus. Both had visited Crecy in 2017 as part of a delegation visiting the annual commemoration the 1346 battle. On Friday’s itinerary were visits to two local schools with Councillor Matheson, the Clerk and Geraint Hughes. Teachers Mike Hurford and Nicola Prewett had accompanied the Clerk in June 2018 on a visit to the primary school in Crecy. A year on both Tonysguboriau and Llantrisant Primary School had prepared a warm Welsh welcome for our delegation. The day included performances from pupils and the opportunity for our visitors to talk to teachers and pupils and look through wall displays and workbooks. The Year 6 pupils were shown a short film made by the pupils of Crecy and had lots of questions to ask our guests. Now Year 6 pupils are eager to create their own film in exchange.

27 Our day at the schools further built on our educational links between France and Wales. The initial contact between two of our local teachers in 2018 was now expanding through both of our local schools as teachers at Tonysguboriau and Llantrisant met our 2019 delegation and explored ways the schools can work collaboratively to ensure pupils in both countries can share the understanding of each other’s culture, language and history. Exciting times ahead!

In the evening the delegation enjoyed a traditional Fish and Chip supper from our local chippy Scrumps. To welcome our visitors was the Chair, S Powell and his wife, Vice Chair D Nicolas, Councillors V Nicolas, a Matheson and the Clerk. RCTCBC Councillor Glynne Holmes, Ted Tidman, Geriant Hughes, teachers Mike Hurford and Nicola Prewett, P C Mike Perry and Helen Liberty and three members of our local quilting club who are working on an under wraps project which should be revealed next year. Watch this space. As guest of the Town Trust our delegation then went on to an evening’s entertainment at the Voices & Brass concert at Llantrisant Church.

Saturday saw another full day for our delegation as they headed off to St Fagans with the RFO, Ted Tidman, PC Mike

28 Perry and Helen Liberty. Ted showed everybody around his grandmother’s house, Cilwent, which was moved to the museum brick by brick from Powys in 1959. Our delegation also got to see what school were like back in 1880 as they got to wander around Maestir. After tasting the traditional Bara Brith our delegation joined the Big Picnic, organised by the Town Trust. Thankfully the awful heavy rain had passed and the wind didn’t spoil a great outdoor event. The Chair, Vice Chair and Councillors A Matheson , M Davies, V Nicolas and A Robinson joined our delegation for a picnic. The Council had organised activities for the younger ones attending the event and coloured in French and Welsh flags with Council staff. Councillor A Robinson, the RFO and Clerk took our delegation on a tour of Llantrisant that included the Billy Wynt, former Welsh School, Model House and the local shops. Thank you to Anne at the Polka Dot for her cakes, very much enjoyed. The evening was what has now become a traditional Cross Inn pub night with the Llantrisant Male Voice Choir. Again, our delegation were joined by the Chair, Vice Chair, Councillors A Matheson and T Crutcher and Clerk. Geraint Hughes, Mike Hurford, Nicola Prewett, Helen Liberty and the Clerk all in fine voice. Our delegation enjoyed a late start on Sunday and headed off to Cardiff with the RFO, Helen Liberty, Ted Tidman and Martyn Hooker. After walking over the barrage from Penarth to the Bay the group took a water taxi to the Castle.

29 There was time for a quick shop before heading back for our final meal together at the O’Sullivans Brasserie. French consulate, Madame Marie Brosseau- Navarro, based in Cardiff, joined our delegation together with the Chair and Vice Chair, Councillors A Matheson and V Nicolas, Clerk, Ted Tidman, Geraint Hughes, PC Mike Perry, Helen Liberty, Martyn and Gabriel Hooker and Mick Antoniw, AM. After breakfast on Monday morning Councillor Matheson, RFO and Geraint Hughes bade ‘au revoir’ to our delegates. The Council very much appreciates the support from so many in making this a memorable visit for us all.

30

Report: Saturdays Big Picnic

From: Adam Robinson Sent: Tue, 11 Jun, 2019 at 11:11 Hi Cath/Alison The annual Big Picnic on Castle scene in Llantrisant, was a success, and enjoyed by all who attended. Luckily the rain held off, which meant visitors stayed at the event for the majority of the day. However due to the bad weather forecasts, I don’t believe as many stalls were in attendance compared to previous years. Our friends from Crecy attended the Picnic at about 1pm, after their morning visit at St Fagans. After enjoying the festivities and refreshments at the Picnic, Cath & Alison, offered to show them around the sites and shops of Llantrisant, which they kindly offered for myself to attend. The attractions included the Billy Wint, which had fantastic views from the top, the Pot and Pantry, the Model House, Butchers Arms Coffee Shop, Traditional Toys Shop, and the Pink Zebra. Due to Cath’s exceptional planning, at the Model House, a wood carving class was taking place, and they were carving traditional Welsh Love Spoons. As you expect from the people of Llantrisant, everyone was friendly and The Polka Dot Teapot gave their left over cakes free of charge to our visitors. At about 6pm, our guests re-treated back to their accommodation, to get ready for an evening at the Cross Inn Pub. Hopefully this report is ok. Also Thanks again to you both and Jason for all your hard work over the weekend. Kind Regards,

31

CYNGOR CYMUNED LLANTRISANT COMMUNITY COUNCIL

CCTV Statement

July 2019

32

CONTENTS

CONTENTS ...... 1

INTRODUCTION ...... 2

OBJECTIVE ...... 3

OWNER ...... 3

THE SYSTEM ...... 3

POWER ...... 4

GENERAL PRINCIPLES of OPERATION ...... 4

CAMERAS and AREA COVERAGE ...... 5

OPERATORS INSTRUCTIONS ...... 5

PUBLIC INFORMATION ...... 6

PRIVACY IMPACT ASSESSMENT ...... 6

STORING and VIEWING IMAGES ...... 6

33 INTRODUCTION CCTV digital images, if they show a recognisable person, are personal data and are covered by the Data Protection Act 1998 and GDPR Regulations 2018. This Policy is associated with the Llantrisant Community Council Data Protection Policy and the GDPR Regulations 2018, the provisions of which should be adhered to at all times.

The Surveillance Camera Code of Practice was a requirement of the Protection of Freedoms Act 2012 and sets out guidelines for CCTV and Automatic Number Plate Recognition (ANPR) systems to ensure their use is open and proportionate and that they are able to capture quality images that give police a better chance to catch criminals and cut crime.

The code has been built upon 12 guiding principles, which provide a framework of good practice that includes existing legal obligations. Those existing obligations include the processing of personal data under the Data Protection Act 1998, a public authority’s duty to adhere to the Human Rights Act 1998 and safeguards under the Regulation of Investigatory Powers Act 2000 associated with the use of directed and covert surveillance by a public authority.

The use of a surveillance camera system must:

1. Always be for a specified purpose which is in pursuit of a legitimate aim and necessary to meet an identified pressing need.

2. Take into account its effect on individuals and their privacy.

3. Have as much transparency as possible, including a published contact point for access to information and complaints.

4. Have clear responsibility and accountability for all surveillance activities including images and information collected, held and used.

5. Have clear rules, policies and procedures in place and these must be communicated to all who need to comply with them.

6. Have no more images and information stored than that which is strictly required

7. Restrict access to retained images and information with clear rules on who can gain access.

8. Consider any approved operational, technical and competency standards relevant to a system and its purpose and work to meet and maintain those standards.

9. Be subject to appropriate security measures to safeguard against unauthorised access and use.

10. Have effective review and audit mechanisms to ensure legal requirements, policies and standards are complied with.

34 11. Be used in the most effective way to support public safety and law enforcement with the aim of processing images and information of evidential value, when used in pursuit of a legitimate aim.

12. Be accurate and kept up to date when any information is used to support a surveillance camera system which compares against a reference database for matching purposes.

Whilst the above principles are voluntary Llantrisant Community Council will work to achieve continued compliance with the requirements.

OBJECTIVE The objectives of The Systems as determined by the Council which form the lawful basis for the processing of data are:- • To help reduce crime and the fear of crime • To help deter and detect crime • To provide evidential material for court proceedings

OWNER Llantrisant Community Council has in place a CCTV system in place. Five cameras are used over three sites. The system is owned by Llantrisant Community Council, Parish Office, Newbridge Road, Llantrisant. CF728EX.

The Clerk and the Responsible Finance Office are jointly responsible for the operation of the system and for ensuring compliance with this policy.

THE SYSTEM Caerlan Hall has three IT3 external dome cameras. They capture images from:- 1. Front pathway to Parish Office front door.

2. Adjacent RCTCBC car park.

3. Fire exit door and pathway.

The images are recorded to a digital video recorder (DVR) which is stored in the rest room area. The DVR is password protected. It has a 2TB hard disk providing 30 days recording history and will be stored in strict accordance with this policy. The monitor plug is locked at the socked. The key is sept in the office safe. The Clerk and RFO have access to the safe. Llys y Cwm has one fixed external Truvision HD-TVI Bullet C 1080Pamera and two fixed internal cameras that automatically switch to monochrome in low light conditions. The external camera captures images from Mount Pleasant Gardens. The two internal cameras captures images from inside the hall. The images are recorded to a digital video recorder (DVR) which is stored in the store room. The DVR is password protected. It has a 4TB hard disk providing 30 days recording history and will be stored in strict accordance with this policy. The monitor plug is locked at the socked. The key is sept in the office safe. The Clerk

35 and RFO have access to the safe. Codgers Corner has one external 4G - V4 IPMDS SpeedDome camera fitted to column street light 017 on Parish Road. The camera captures images from Codgers Corner and the junction of Parish Road and Commercial Street. The images are recorded to the Clerk PC in the Parish Office and access is password protected.

Although every effort has been made to ensure maximum effectiveness of the system it is not possible to guarantee that the system will detect every incident taking place with the area of coverage.

POWER The Council has the power to install CCTV under the Local Government and Rating Act 1997 s31 31Crime prevention. (1)A parish council or community council may, for the detection or prevention of crime in their area— (a)install and maintain any equipment, (b)establish and maintain any scheme, or (c)assist others to install and maintain any equipment or to establish and maintain any scheme.

GENERAL PRINCIPLES of OPERATION It is recognised that operation of the System may be considered to infringe on the privacy of individuals.

The Council recognise that it is their responsibility to ensure that the scheme should always comply with all relevant legislation, to ensure its legality and legitimacy

The system will be operated in accordance with all the requirements and the principles of the Human Rights Act 1998.

The system will be operated in accordance with the Data Protection Act at all times

The scheme will only be used as a proportional response to identified problems and be used only in so far as it is necessary in a democratic society, in the interests of national security, public safety, the economic well being of the area, for the prevention and detection of crime or disorder, for the protection of health and morals, or for the protection of the rights and freedoms of others.

The System will be operated fairly, within the law, and only for the purposes for which it was established and are identified within this Code, or which are subsequently agreed in accordance with this Code of Practice.

The system will be operated with due regard to the principle that everyone has the right to respect for his or her private and family life and their home.

36 The System shall be operated with respect for all individuals, recognising the right to be free from inhuman or degrading treatment and avoiding discrimination on any ground such as sex, race, colour, language, religion, political or other opinion, national or social origin, association with a national minority, property, birth or other status.

Council shall ensure that evidence is secured, retained and made available as required to ensure there is absolute respect for everyone’s right to a free trial.

Throughout this Code of Practice it is intended, as far as reasonably possible, to balance the objectives of the CCTV System with the need to safeguard the individual’s rights. Every effort has been made throughout the policy to indicate that a formal structure has been put in place, including a complaints procedure, by which it can be identified that the System is not only accountable, but is seen to be accountable

PROCEDURAL and ADMINISTRATIVE NOTES The Clerk and Responsible Finance Officer retains responsibility for the system and oversees the day to day management . It is their responsibility to ensure the system is managed in line with this Code of Practice.

All images produced by the system remain the property and copyright of Llantrisant Community Council.

Llantrisant Community Council does not use the recorded images in a staff disciplinary case.

All personal data obtained by virtue of the System, shall be processed fairly and lawfully and, in particular, shall only be processed in the exercise of achieving the stated objectives of the system. In processing personal data there will be total respect for everyone’s right to respect for his or her private and family life and their home.

The storage and security of the data will be strictly in accordance with the requirements of the Data Protection Act 1998 and the GDPR Regulations 2018.

The system managers will ensure that every complaint is processed in line with Llantrisant Community Councils Complaints Procedure.

CAMERAS and AREA COVERAGE None of the cameras forming part of the System will be installed in a covert manner.

The presence of all cameras will be identified by appropriate signs. Appendix A

OPERATORS INSTRUCTIONS Technical instructions on the use of equipment housed within the office are contained in a separate manual provided by the equipment suppliers.

37 PUBLIC INFORMATION A copy of this policy shall be published on the Council’s web site, and a copy will be made available to anyone on request. Additional copies will be lodged at police stations and the Authority’s reception offices.

Signs

Signs (As Shown in appendix A) will be placed in the locality of the cameras and at main entrance points to both halls. The signs will indicate:

i) The presence of CCTV monitoring;

ii) The 'ownership' of the system;

iii) Contact telephone number of the 'data controller' of the system.

PRIVACY IMPACT ASSESSMENT The code is updated annually and deals with aspects of data protection, storing and viewing of images, signage, disclosure and general use of the system.

STORING and VIEWING IMAGES Access to and the use of recorded material will be strictly for the purposes defined in this Code of Practice only.

Recorded material will not be copied, sold, otherwise released or used for commercial purposes or for the provision of entertainment.

All images recorded on system cameras are digitally stored.

In the event of the Police requiring images they can be saved to a memory stick for evidence in court, on receipt of the appropriate Data Protection form.

The Contractors, Emex and WCCTV, can provide technical assistance if required. Access to images by third parties:- Disclosure of recorded material will only be made to third parties in strict accordance with the purposes of the system and is limited to the following authorities:

• Law enforcement agencies where images recorded would assist in a criminal enquiry and/or prevention of terrorism and disorder

• Prosecution agencies

• Relevant legal representatives

• The media where the assistance of the general public is required in the identification of a victim of crime or the identification of a perpetrator of a crime

38 • People whose images have been recorded and retained unless disclosure to the individual would prejudice criminal enquiries or criminal proceedings

• Emergency services in connection with the investigation of an accident

Access to Images by Subject CCTV digital images, if they show a recognisable person, are personal data and are covered by the Data Protection Act 1998 and the GDPR Regulations 2018. Anyone who believes that they have been filmed by CCTV is entitled to ask for a copy of the data, subject to exemptions contained in the Act. They do not have the right of instant access.

A person whose image has been recorded and retained and who wishes access to the data must apply in writing to the Clerk. Subject Access Request Forms are available from the Parish Office between the hours of 9.30 am – 1:30 pm Monday –Friday, except when the offices are officially closed.

The Clerk/RFO will then arrange for a copy of the data to be made and given to the applicant. The applicant must not ask another member of staff to show them the data, or ask anyone else for a copy of the data. All communications must go through the Clerk/RFO. A response will be provided promptly and in any event within forty days of receiving the required fee and information.

The Data Protection Act 1998 and the GDPR Regulations 2018 give the Clerk/RFO the right to refuse a request for a copy of the data particularly where such access could prejudice the prevention or detection of crime or the apprehension or prosecution of offenders.

If it is decided that a data subject access request is to be refused, the reasons will be fully documented and the data subject informed in writing, stating the reasons

COMPLIANCE MONITORING The contact point for members of Llantrisant Community Council or the public wishing to enquire about the system will be the Clerk/RFO who will be available during the hours of 9.30am and 1.30 pm Monday to Friday expect when the office is officially closed.

Upon request enquirers will be provided with

• A summary of this statement

• An access request form if required of requested.

• A copy of Llantrisant Community Council’s complaints procedure.

• All documented procedures will be kept under review and reported periodically made to Council via the Scrutiny Committee.

• The effectiveness of the system in meeting its purpose will be kept under review and reports submitted as required to the Council via the Scrutiny Committee.

39

Appendix A CCTV Sign

40 Appendix F(iii)a

Summary of School Council Visits- 24/06/19 One element within my role as a Children and Youth Co-ordinator was to provide an opportunity for the local children to have a voice. As a council we provided the youths with the opportunity to ‘have a voice’ by offering the opportunity to meet with the Councillors within the Llantrisant Community Council realms. The schools took this approach with open arms and the experience provided not only an opportunity for a school link but also an opportunity for youths within the community to have their say. There were many points raised by each school which are seen within each school write up within this report. A few common themes were brought up as discussed below. The Main themes raised by the schools include:- • Littering • Graffiti • More dog waste bins and possibly dog waste bag dispensers for members of the public to use • Getting outdoors more with friends • Double parking at the front of the school • Cycle/walk to school initiative to encourage less vehicles outside the school • An eagerness to recycling more with a crisp packet initiative also discussed

41 Tuesday 9th April- Meeting with Llwyncrwn Primary school council pupils On Tuesday Cllr Veronica Nicholas lead a lovely ‘getting to know you’ school council meeting with Llwyncrwn pupils. Children and Youth Co-ordinator- Samantha Harrison was also in attendance and helped organise the gathering. The meeting was held in a beautifully named ‘Heart Space’ in the form of a circle time meeting. The meeting started with the children turn-taking with a frog puppet discussing what they love about their school. Cllr Veronica Nicholas asked the children about their role as a school councillor. The children were eager to answer and mentioned that it is about ‘making our school a happier place’. They talked about the importance of asking fellow pupils how they could make them happier, supporting those who may be unhappy and assisting with how children want to learn.

The school council mentioned that they help the school by running competitions for prizes and organise events in the school. They were very enthusiastic about their school being healthy and did briefly mention a desire to ‘conserve energy’ in the future to help their school and the world in which they live. This was followed by a question and answer session with Cllr Veronica Nicholas discussing her role as a councillor at Llantrisant Community Council and how she helps residents and the community as a whole. Towards the end of the meeting, the children discussed future projects of how they would like to make their school ‘an even happier place’- there was a point raised about being involved in removing litter on their school grounds and in their local area. They feel this could potentially make everyone ‘happier in the school and wider area’. The planting project (at Beddau and Tynant Community

42 Library) was discussed as another way of helping the community become ‘happier’ with their interactive planters for residents to enjoy and share.

The meeting finished with a small vote of who is in favour of the idea of removing litter to provide ‘an even happier school and environment’ with the help of their Eco Club. 13 out of 15 children decided that this idea would be beneficial. Cllr Veronica Nicholas did a fantastic job in engaging the children and they seemed to really enjoy the interactive meeting. Both Samantha Harrison and Cllr Veronica Nicholas were welcomed at the school council meeting and to the school as a whole. This really is ‘a happy school’!

43 School council meeting-Thursday 2nd May- YGG On Thursday the Children and Youth Co-ordinator attended a meeting with the school council at YGG Castellau with Cllr David Nicholas and Cllr Julie Barton. Cllr Julie Barton, David Nicholas and the Children and Youth Co- ordinator were welcomed and greeted by friendly staff and pupils. Cllr’s Julie Barton and David Nicholas lead the session and started the meeting by getting to know the children- asking a little about their role as school councillors. It was noted that their role is to help organise events and activities and help pupils in the school. The school council were keen to share that they have been very busy raising money for resources and numerous charities that are extremely important to them personally- including Hello Yellow (a mental health charity) and discussed a desire to help the local environment after a recent visit to Beddau and Tynant Common with Cllr Julie Barton. The children raised an issue of littering within the Beddau Community especially in the local parks and at Beddau & Tynant Common. The children had some fantastic ideas in mind of projects that they may wish to pursue in the future to fundraise for resources in their school, including; • Possibly organising a fair, • Sponsored bike ride around Beddau & Tynant Common- To raise money for resources and awareness of the area. • Sponsored litter pick around Beddau & Tynant Common • Sponsored walk around Beddau & Tynant Common. Cllr Julie Barton and Cllr David Nicholas discussed They talked possible ways that they could advertise their fundraisers including possibly making posters to display around the community and also visiting other local schools in the area to spread awareness of the community task. It was also mentioned that a poster could be displayed on notice boards around the local area. Cllr David Nicholas and Cllr Julie Barton then began to discuss any areas of concerns that the children may have. The children mentioned that they would like to spread the word about recycling and dropping litter to the older children in Bryn Celynnog to make them more aware of the effects of littering in the community. They were very passionate about spreading awareness of littering in the environment. They mentioned that it is often older youths that are seen in the community areas (Skate park, park and Mount Pleasant Park) littering even though there are visible bins available. They also mentioned that they often tend

44 to avoid the local parks and areas for children as a result of the litter that is at these venues. It was also discussed that during Llywncrwn school council meeting they also mentioned of an issue with littering within the local area. Another issue was raised with regard to the children feeling that there is a lack of Welsh medium books at the local library suitable for children between the age of six and eleven. The meeting came to an end by allowing the children to ask the Councillors questions about their role and what projects that they personally have worked on. The meeting was successful and the children were engaged and were very keen to have their opinions noted and provide their ideas. Main points raised during the meeting:- • Littering in the community including the Skate park, Mount Pleasant Playing fields, parks and Beddau & Tynant Common. • A wish to possibly link with other schools (possibly Bryn Celynnog and Llwyncrwn) to combat littering or raise awareness. • Desire to fundraise for more resources- possible ideas of a fair, sponsored bike ride/walk around Beddau & Tynant Common/ sponsored litter pick. • Lack of Welsh books available at the local library suitable to children aged between six and eleven.

45 Tuesday 7th May- School council meeting at Gwaunmeisgyn Primary school On Tuesday the Children and Youth Co-ordinator met with the school council at Gwaunmeisgyn Primary School with Cllr Sam Trask. Both Cllr Sam Trask and the Children and Youth Co-ordinator were welcomed by smiley, friendly staff and children. The children were sat in a circle time layout in a classroom and were very eager to discuss their roles and ideas with Cllr Sam Trask. The meeting began with a mini getting to know you opportunity- Cllr Sam Trask began by finding out about the role of the pupils within the school council, which was very cleverly described by one pupil as ‘to help the environment, school and pupils’. Cllr Sam Trask then lead on to a discussion about the many projects the school council have worked on; - including Red Nose Day, Comic Relief, a cake sale, sponsored walks/ runs, Odd Sock Day and PONT for Uganda to name a few. They were all very keen to tell us all about their fundraising that they have worked on to raise money for resources and their areas within the school. The school council also mentioned that they regularly send questionnaires to other pupils within the school to review their ideas and feedback to governors, staff members and parents. Some areas of concern that were raised included: - • Graffiti at the local areas- meaning that they do not want to visit them as often as they may like to (Skate park, bus stops and parks were mentioned).- Cllr Sam Trask asked the children to make a list of the locations of the offending Graffiti to record where it is located within the community. • Litter in the local area. They mentioned that they may wish to litter pick- possibly once a month and possibly be involved with helping litter pick in the community with other schools too. • Getting outdoors more with friends- Maybe one hour a day to meet up with other children to play football or activities outside of school (less computer gaming time was mentioned). • More dog waste bins and maybe dog waste bag dispensers for members of the public to use. They also mentioned that they could make some posters to place around the area near the dog waste bag dispensers to encourage residents to use them (as seen in / area). One child mentioned that she would like an opportunity to learn sign language and would be interested in joining a sign language group in the local area if this was available.

46 The school also discussed an interested in possibly forming links with Trem Y Cwm sheltered housing. The Children and Youth Co-ordinator mentioned a possible link between the other two primary schools within Beddau (Llwyncrwn and YGG Castellau) for litter picking as a common theme had arisen between the three schools. Both Cllr Sam Trask and the Children and Youth Co-ordinator were welcomed within a very friendly environment and could have stayed even longer with the amount of ideas these children had. The meeting was successful and children really passionate about having an opportunity to share their opinions.

47 Wednesday 8th May- School council visit to Penygawsi Primary school On Wednesday, Cllr Tony Crutcher and the Children and Youth Co-ordinator met with the school council at Penygawsi Primary school. Both Cllr Tony Crutcher and the Children and Youth Co-ordinator were greeted by friendly staff members and a smiley headmistress who talked about the meeting that was due to take place at 10 o’clock. The meeting was held within an ICT area in the building which is often used for school council meetings. The meeting started by asking the children what they believe their role as a school councillor is. Children opened up and together they helped define their role stating that they organise events in the school and help pupils and members of staff. They have organised fundraisers for charities such as Red Nose Day and are starting to work on encouraging children to have a high attendance in providing opportunities to win prizes for great attendance. They also discussed a new initiative with Cllr Tony Crutcher, that they are starting, involving a worry box in which children can express any concerns to other pupils- which can then be solved by members of the school council and members of staff. Cllr Tony Crutcher was asked by the children to explain his role as a councillor at Llantrisant Community Council. Children were very engaged, and the children learned the definition of ‘Community Council’ and how it works. Some areas of concern that were brought up by the children during the meeting include: - • Double parking at the front of the school (near the main entrance). They mentioned that the yellow lines are fading and that they will soon be lending green cones from a governor to try and help the issue. -One idea that the children came up with involved the children on the school council encouraging sensible parking outside wearing high visibility vests during peak times. They also discussed making posters to raise awareness. • Dog waste along the public footpath which is regularly used by pupils travelling to and from school. They discussed that they could make posters to replace an old current one. It was also mentioned about having free dog waste bags for residents near that area to encourage the use of them. • An eagerness to recycling more was also brought up in the meeting. Children said that they would like to be more involved in recycling in their school. Cllr Tony Crutcher asked the children’s opinion on the

48 Recycling of crisp packets initiative and they were eager to be a big part of this with their ECO club. • Being more involved in the community- Cllr Tony Crutcher asked the children’s thoughts on this and the children were very excited and wanted to do something to be more actively involved in their area. Cllr Tony Crutcher briefly asked the children’s opinions of decorating the newly introduced Christmas tree in Cross Inn, to which, the children were keen to be a part of this project if it could be developed. They were very excited about the prospects of being involved in this new idea and even discussed some possible factors in this project such as health and safety, the size of the tree, colour schemes and the height of the tree that would need to be considered. The meeting with the school council was a success and the children were very pleased to have their voices heard by Cllr Tony Crutcher. They were eager to make a start on the raised points within the school council meeting and pre booked an appointment with the Children and Youth Co-ordinator to start designing posters for the problematic dog waste on the public footpath leading to their school.

49 Update- School Council meeting at Penygawsi- 5th June 2019 Following the recent meeting with the school council at Penygawsi primary school with Cllr Tony Crutcher, a meeting was booked in advance to meet again. Children raised the issues of dog waste within the public footpath leading up to the school (which is regularly used by pupils of Penygawsi school). They decided that one possible way to solve the problem to is make posters to raise awareness on the issue. Samantha Harrison took some resources along to the session and the children looked at some poster examples which lead to them planning and preparing their own posters on the issue of dog waste. The pupils used bright, bold colours and thought of catchy slogans to include on their posters.

The posters were completed and this lead to a mini brief with a member of staff to discuss the next steps. Next steps The children mentioned that they would like to work on posters on their other issue raised (sensible parking in front of the school)- which is to be completed in their own time. Samantha Harrison has passed on the relevant contacts to ask for permission prior to placing posters at the problematic area. This is currently a pending action. A discussion was made that when this permission is received Cllr Tony Crutcher and Samantha Harrison may arrange a further meeting to place the posters within the community with the children.

50 The children at Penygawsi Primary school were still very eager to be involved with the recycling Walkers crisps packets scheme and also the Christmas tree decorating project in Penygawsi area. They also wondered if they could promote responsible dog waste removal by the council potentially providing accessible free dog waste bags in the problematic areas.

51 Monday 17th June- Tonysguboriau school council meeting On Monday Cllr Allan Matheson, Cllr Stephen Powell and Children and Youth Co-ordinator Samantha Harrison attended a meeting with the children at Tonysguboriau Primary school who are in the school council. The meeting was introduced by Mr Hurford who discussed the focus of the meeting and the importance of taking turns and every having their say. The session began with Cllr Stephen Powell and Allan Matheson introducing the meeting and their roles as a Chair and as a Councillor. The school council reflected on times when they have lead meetings in the past and selected a ‘child selected Chair’ for their own meeting. The chosen student had the opportunity to wear the official chains and chaired the meeting to ensure their pupils all had an opportunity to express their feelings. Cllr Stephen Powell and Cllr Allan Matheson took turns to ask questions about things that they like in their school and prompted the children to help them expand on their answers. The things that they children liked about their school included: - • Subjects (maths, literacy, sports were mentioned), • The available equipment in the outdoors environment, • The way that they are taught- in a child friendly way, • Story writing, sports offered and after school clubs were also mentioned. The points raised by the pupils with the focus of what they wish to improve on in the school included: - • A gate at the bottom of their field- Children can come onto their school grounds- They questioned if this could be blocked off, • Holes in the field, • Something to stop the ball from going over the fence- possibly a raised fence, • Some of the equipment needs updating- basketball hoops are a little loose, and the wood on the equipment is beginning to rot and become a little wobbly. Projects that the school council may be interested in carrying out in the future was then discussed up by Cllr Stephen Powell, to which they replied: - • They would like to be involved in Tennis competitions/cricket sessions, • Golf, • A wood clear up in the school on the field,

52 • Chess clubs • Improving the ‘wobbly’ equipment frame- outdoors. From the result of a vote about who likes the area that they live in- all members of the school council raised their hands. This then led to a discussion about what they like about their area and what they would like to improve: - Things that they like: - • Cleared areas the woodland/ forest in Talbot Green have been tidied and look great. Things that could be improved in the area: - • They would love to have a basketball court or a skatepark in Talbot Green to use, • More opportunities to meet other children and their friends outside of school, • A designated Graffiti wall for children (Children mentioned of problematic areas but mainly focused on Pontyclun- they said that this may make children less likely to Graffiti elsewhere), • Teenagers tend to hang around in the forestry area in Talbot Green- making children less likely to want to go there to play, • Parking outside the school- need clear areas to drop off children- they suggested splitting the drive into two sections- a one-way system- one entrance one exit. - They also suggested that they could make posters or signs to show the designated drop off areas, • They could cycle or walk to school more- They mentioned that this could decrease the volume of parking and dropping off outside the school- They said that they could- encourage cycling through a reward scheme of house points or prizes. They mentioned that they could make posters and a visual reward scheme such as a graph to show the most points for cycling or walking to school- Another idea was that the children could make a ‘Benefits of Cycling’ poster to encourage others to cycle to school and also maybe a letter home to parents to explain the rewards scheme. • Recycling was also mentioned- Year 6 pupils already remove the recycling from the classrooms and areas around the school. Cllr Allan Matheson asked about whether they recycle crisp packets or if they separate crisp packets from the other recycling. The children mentioned this is

53 something that they could do in the future. They also talked about wanting to find more out about recycling and what is recycled and where it could be recycled. Cllr Allan Matheson and Cllr Stephen Powell finished the session by offering the children an opportunity for a question and answer session with the councillors. They also tried on the chains and had photo opportunities with the chains on. The children seemed to really enjoy the session and were engaged throughout. They took turns and all appreciated each other’s opinions. The meeting really was well received.

54 Appendix F(iii)b

Evaluation of Activity: Arts and Crafts Written by: Samantha Harrison Date:30/5/19 Brief Description: Delivered by Sian Davey indoors at Llys Y Cwm Duration: 3 hours Breakdown of costs: £140 Tutor: £90 (£30 per hour) plus up to £50 for resources Hours taken to Organise 23 hours Deliver 3 hours Evaluate 1/2hours Total 26 ½ hours £310 Total Costs £450 Number of participants: 12 What worked well? • The session was well planned and resourced. • The children enjoyed making minions and recycled flowers. • Children were engaged and found the task fun. • The activities were enjoyable and well suited to the age of the children (8+years). • All children who attended were from Beddau, Tynant, Llantrisant and Talbot Green. • The resources that were bought and saved for this session were re- used at the Big Picnic to carry out tasks with the local children. Any problems encountered? • On the weekend leading up to the session being held- Sian Davey wanted more money for resources. Previous efforts of being resourceful and using the items already at Llys Y Cwm- went unnoticed and up to £50 was asked for on the build up to the session. Samantha Harrison attempted to negotiate by providing a list of available craft resources and previous discussions of a lower price for resources were dismissed by Sian sadly. • Samantha Harrison had to save lots of recycled bottles for this session to be carried out (over 60 small bottles and 6 large bottles).

55 Evaluation of Activity: Messy Maths Written by: Samantha Harrison Date:29/5/19 Brief Description: Delivered by Ignite Up at Llys Y Cwm and with use of Mount Pleasant Gardens (With permission granted). Duration: 10:30-2:30 Breakdown of costs: £150 Tutor: £150 Hours taken to Organise 26 hours Deliver 4 hours Evaluate 1 hour Total 31 hours £360 Total Costs £ 510.00 Number of participants: 20 What worked well? • The session was well resourced. The tutor brought bundles of twigs with string, cotton balls, paper, mugs and a large water bottle. • The children had the choice of carrying out the activities indoors or outdoors (due to the heavy rain) and opted for both. • The children enjoyed the tasks- the tasks were adequately challenging for the children who attended. • They carried out a variety of hands on tasks including making 2d shapes using twigs, then making as many triangles using the least twigs, using twigs and string to make the tallest free standing towers, problem solving separating sheep (cotton wool) into fields. The also carried out a task involving volume and team work- children had to move a cup of water to fill a mug without using their hands (children had to make their 2d triangle shape) to transport it around obstacles to fill a mug. Children also had the opportunity to problem solve with a scenario involving a chicken, a fox and some seed. Children were asked to make a bridge using their string and twig bundle to help the move the characters in the story around. The session ended with a maths quiz. • Children were oblivious that they were carrying out maths challenges and during the feedback mentioned that they hadn’t carry out any maths. • Children enjoyed team work, problem solving and making friends. • All children who attended were from the Beddau, Tynant, Llantrisant and Talbot Green areas. Any problems encountered? • No problems were encountered apart from one small friendship issue which was resolved with all parties apologising and carrying on with their team work challenges.

56 Appendix F(iii)c

Summer Programme 2019- 1/07/19 Llys Y Cwm and Caerlan hall Below, Samantha Harrison has listed the booked sessions during our venues during the school summer holidays. A mini- ‘What’s on in our areas’ has also been added to the end of this report to show what has been organised in our areas to this date. A few schools such as Y Pant and Bryncelynnog have yet to update their full summer programme at the time of writing this report. More activities when announced may be able to be added to this summer programme. Below the activities that have been booked by Samantha Harrison are highlighted in the report. • Quilters Guild- a new quilting community group aimed at children over 8 years of age. Dates-1st August, 8th ,15th and 22nd at Caerlan Hall- 1:30-4:30 Cost to the public- £10 for membership, then £4 per session thereafter. • Cook stars- a community cooking group based in Cardiff- We have booked a French themed day due to our link with Crecy. For children 2-12 years. Date-5th August at Caerlan Hall- 10:00-12:00 Cost to the public- £16 (all ingredients included). • St Johns Ambulance volunteer- first aid course for over 7 year olds with the opportunity to gain a certificate. Date- 19th August at Llys Y Cwm- 1:30-3:30 Cost to the council – hall hire- £11.56 Donations will also be accepted as no charge for the children to attend- volunteered to carry out the session for free.

57 • Avant Cymru- Avant Cymru are a non-profit organisation forward thinking theatre company from the Valleys. Creating relevant, distinctive theatre, dance, Hip Hop Theatre and artistic activity with and for our community. Date- Friday 23rd August at Llys Y Cwm- 10:00-3:00 Cost to council- hall hire- £28.90 • Mark Fit 4 Fun- A mixed sports summer club for children between the age of 5 and 12. Date to be confirmed at Llys Y Cwm Cost to the public- £10 for the day. • Tabor Lego club- A Lego club with a twist- Bible zone sessions included during the session. All primary school children welcome. Date to be confirmed (during week beginning 26th August- 30th) at Llys Y Cwm. Cost to public- free August Summer Programme 1 2 Quilters Guild 3hrs 5 6 7 8 9 Cook stars 2 hrs Quilters Guild 3hrs 12 13 14 15 16 Quilters Guild 3hrs 19 20 21 22 23 St Johns Ambulance Quilters Guild Avant Cymru 2 hrs 3hrs 5hrs 26 27 28 29 30 Bank Holiday

58 Possible add on services depending on council decision/ thoughts- • Into the Wild Animal Encounters- wild petting zoo that can come out to venues for a talk about the animals and petting animal opportunity -often visit schools (Meercats, hedgehogs, snakes etc). 2 hour session- £220 possibly up to 15 + children per session (could split into two 1 hour sessions or four half an hour sessions)- potentially 60 children. Could be available on 28th August or 29th August. • Outdoor Cinema- Cinema for all £85 for one year including single screening licence, VAT and disk rental. – hire a film out of 850 choices. They also have the option of hiring equipment if needed. Other activities in Llantrisant, Tynant, Beddau and Talbot Green Llys Y Cwm and Caerlan Hall

• Urdd- The Urdd Sports Department offers a range of community sports clubs and national sports events to children and young people through the medium of Welsh. Date- July 22nd- 16th August at Llys Y Cwm- 10:00-3:00 Cost to the public- £10 per day or £45 for a week. • Afon Dance- Community dance summer school with a performance to parents at the end of the week. Date- July 22nd- 26th at Caerlan Hall- 10:00-3:15 Cost to public- ages 3-4 £20, ages 5-7 £25, ages 8+ £30 • Tabor Summer school- church holiday club- games, activities and bible sharing opportunities. Date-July 29th-31st at Caerlan Hall- 9:00-1:00 Cost to the public- free

59 Other venues • Llantrisant pop up cinema- Lego movie 2. Date- July 13th at Parish Hall 10:00 Cost to the public- £3. • Tennis for kids summer course- for children aged between 5-12 years. Dates- 23rd July and 30th, 6th August, 13th and 20th- 12:00-3:00 Cost to the public- £10 per day. • Medley swim school- summer holiday 1:1 and 2:1 sessions . Dates- 25th July and 26th , 1st August, 2nd, 8th, 9th, 22nd, 23rd,29th and 30th at Bryncelynnog. Cost to the public- £30 1:1 session, £35 2:1 session • Starfish Swim Academy- summer holiday family 4 day intensive lessons for 3 years and up. Dates-23rd July-26th , 30th July- 2nd August, 27th August-30th at Bryncelynnog- 8:00, 9:00, 10:00 Cost to the public- £56- 4 days including medals. • Mark fit 4 fun summer holidays clubs at Llantrisant leisure centre Dates-every Wednesday, Thursday and Friday in the summer holidays- 8:45-3:00 Cost to the public-£16 per day- £28 for siblings per day, £30 for 2 days, 40 for 3 days or offers on more than one day. • Talbot Green Community Picnic- Family fun event in Talbot Green. Date- 29th July 11:00-2:00.

60 • Ace Sports- Summer sports camp with the chance to meet a Welsh international rugby star. 3 days a week across 4 weeks. Date- July 30th- August 22nd at Bryncelynnog. 10:00-2:00 • Beddau Buddies Holiday club- school holiday club and after school club based next to Bryncelynnog. Date- first three weeks of the summer holidays at Beddau Buddies venue near Bryncelynnog- Full day- 8:00-5:30, half day- 8:00-1:00 or 12:30-5:30 Cost to the public- full day £18, half day- £10 • LCDP Playscheme- Children playscheme drop in every school holiday. Date- Monday, Wednesday and Friday – 2:00 – 4:00 at Llantrisant leisure centre. Cost- not specified • Ladies Beddau Bowls- After writing the ‘Whats on Guide’ the Ladies Bowls mentioned a need for younger bowls members. As a result Samantha Harrison has helped them organise three taster sessions and to support on the days. For children over 9 years old. Dates- August 2nd, 6th and 9th at Mount Pleasant Park bowling green. 1:30-2:30 Cost to the public-Free • Step up Summer club 1- drama and dance workshops and a mini show on the last day. For ages 5-15 years. Dates- every Thursday in August from the 8th to 29th at Talbot Green Community Centre. 11:00-2:00 • Horticultural and Craft show- at Llantrisant rugby- an annual community event. Samantha to carry out activities at the Horticultural and Craft show.

61 Date- August 11th at Llantrisant rugby club. 2:00 • Hapi community event- Hapi project free entry aimed to show how Hapi can help- mixed activities for children and families. Samantha Harrison to attend and possibly have an activity table there. Date- 21st August at Gwaunmeisgyn Primary school. Time not specified yet. Cost to the public- Free

62 Appendix G(i)

Minutes for the Caerlan Hall Committee Meeting held at Caerlan Hall, Llantrisant on 11 June 2019 at 6.00pm

Present: Councillors D Nicolas (Chair), S Powell and T Crutcher Also present: Clerk: C Craven and Halls Caretake: J Akers 1 Apologies Received from Councillors B Farr, A Matheson and A Robinson. Apologies were noted 2 Declarations of Interest None declared 3 To complete an annual inspection of Caerlan Hall and consider jobs completed over the previous 12 months and any issues needing addressing during the next 12 months. The Halls Caretaker reported a few tiles had come off the roof during the recent high winds and that the lights had been replaced with longer lasting and more efficient ones. Members went through the Halls Caretakers daily, weekly, monthly and annual check list and noted some minor adjustments to these lists had been made to reflect the true nature of the work done. Clerk raised the problem of staff having limited access to toilet and hand washing facilities when groups are using the hall. Also having a washing machine available on the premises to wash tea towels and soiled work clothes would be beneficial for staff. Access to the storage area in the halls mezzanine is currently via a pull down step ladder. Given the frequency access I required a more permanent method of access should be considered. Resolved: that the matters raised will be further explored.

The meeting ended at 6.25 pm

63 Appendix G(iv)

64 Llantrisant Community Horticultural and Craft Show Llantrisant Rugby Club Sunday 11th August 2019 Show open to the public 2.00pm

ALL WELCOME Admission: Adults 50p OAPs & Children 30p

Programme available from Parish Office and the allotment committees or emai: [email protected] 65 Appendix Gvii pages

Report by Cllr Stephen Powell Defibrillators for Talbot Green

Recommendations: 1. To note the provision of the defibrillator at Tonysguboriau Primary School 2. To agree to adopt the defibrillator and cabinet to be placed in Talbot Green Village as the community council’s and therefore carry out the checks and replacement pads/servicing as necessary.

Tonysguboriau Primary School The PTA received a grant of £500 from Llantrisant Community Council to purchase an external defibrillator cabinet. Cllr Powell has secured the donation of a defibrillator from the Welsh Ambulance Service NHS Trust for the school. The school will cover the costs of installation and be responsible for maintaining this defibrillator.

Talbot Green Village Through a fundraising event by Friends of Talbot Green and a donation from the Rotary Club funding has been achieved for an external cabinet and Cllr Powell has secured the donation of a defibrillator from the Welsh Ambulance NHS Trust. Cllr Powell is requesting that Llantrisant Community Council adopts ownership of the defibrillator, with Talbot Green Project Funds being used for the installation of the cabinet. In addition, the Community Council would be required to carry out the checks and servicing as per the defibrillator located at Caerlan Hall. The location of the defibrillator will be in the bus station in the centre of the village. It will be fixed on one of the properties owned by Llanmoor Homes.

66 Appendix Gviii pages

Report by Cllr Stephen Powell Safety of horses and riders

Recommendations: 1. To write to Rhondda Cynon Taf Council asking them to reconsider the speed limit / road safety measures which can be taken on the common road in Llantrisant. 2. To share on social media visuals from the British Horse Society #thinkhorsethink15 campaign frequently 3. To promote the British Horse Society’s Project 2026 Campaign to encourage horse riders to record the routes which they currently use to our residents via a poster on a display board at events we attend and via social media. 4. To consider the views of horse riders when considering developments taking place within the community council boundaries when appropriate.

The information provided on the following pages has been provided by Helen Donnan of the Brynna Bridleways Group and was sent to myself as a result of a conversation which started due to the considerations being given to an Active Travel Route between Brynna/ and Talbot Green.

I have also had e-mails from other residents particularly following on from two horses suffering injuries in separate incidents within the last week.

Please consider the information on the following pages in order to assist in making a decision about the proposed recommendations.

67 2026: WHY IS IT IMPORTANT?

In 2000, the Countryside and Rights of Way Act (CROW Act 2000) was introduced in ​ ​ England and Wales. Section 53 of the Act provides for a cut-off date in 2026, which means that many historical routes of use to horse riders and carriage drivers will be extinguished if they are not formally recorded as a bridleway or restricted byway. These unrecorded routes exist in law but have been temporarily lost to the public and are in danger of having their rights extinguished. The British Horse Society’s ​ aim is to safeguard them for public use so that equestrians today and in the future have safe off-road routes to ride on.

Just because you currently ride on a route doesn’t mean it’s recorded and protected from extinguishment.

I set up the Brynna Bridleway Group to assist the BHS with spreading the word ​ ​ ​ ​ and to help local riders both from County and Rhondda Cynon Taf to promote, preserve and maintain safer riding routes in our area. Collectively we have a large equestrian community who are finding it increasingly difficult to access bridleways because they are not being maintained and sign posted and are being fragmented by development. Frequently we are forced to cross or ride along busy highways. Although in law we have every right to do so, most riders would prefer to avoid roads. Please support and help the BHS map and preserve.bhsaccess.org.uk/Project2026/ ​

With an increasing number of reported incidents involving horses and vehicles, the British Horse Society is publicizing road safety education and campaigning to make drivers aware of what to do when they encounter horses on the road. We have seen 845 incidents reported to us from 1 March 2018 to 28 February 2019, as well over a quarter of riders reporting that they were subject to road rage or abuse. If you or your horse have been involved in an incident or near miss, please let us know what happened and submit a report to the BHS https://www.bhs.org.uk/our-work/safety/report-an-incident

68 The other way you can help to stay safe is to report the incident to the police. However if you have been unfortunate to have been involved in a collision,do not leave the scene before the police, ambulance and vet have arrived. The more evidence you can provide the better. I believe it is a necessity for all horse riders to have some sort of recording device. Any footage can then be sent to operation snap online site https://gosafe.org/ ​

I am trying to disseminate this information to fellow riders in my locality and in particular to friends and fellow horse riders in and around Llantrisant common in light of the recent incidents involving injury to a young rider and injuries to horses on the common.

It is a sad fact of our times that some drivers, drive irresponsibly or forget the highway code when making a journey. When people are in a rush to get from A to B, consideration of other road users and the possibility of livestock crossing the road appears to be the last thing on their minds.

69 I myself have encountered irrational behaviour, aggression and just plain ignorance. If you ride daily, it can be a daily event which you have to plan for.

We are fortunate to have an understanding and supportive member of parliment, Chris Elmore MP who was happy to spend time with us and listen to our concerns. He also made a statement at Parliment. Highlighting the highway code in particular vunlerable road users including horse riders. Here's my speech on this issue in full: Chris Elmore MP November 7, 2018 ​ ​ ​ https://www.facebook.com/groups/681620305541049/permalink/709290569440689?sfns =mo

Welsh Government announces proposals to improve off road access | British Horse Society https://www.bhs.org.uk/our-charity/press-centre/news/2019/april/welsh-govern ment-announces-proposals-to-improve-off-road-access?fbclid=IwAR3ea0UuTX10Xqfj dPT5TBXEXZQq3OaeF7E74cX1hc9hqfAZybTPwb8QX18

70 Llantrisant common June 2019

So just to conclude, it is all linked together. If our spaces are taken, our bridleways are blocked or closed and we are forced onto busy highways to cross. Our commons are used as a quick access ways for vechicles to avoid congested routes without any restrictions, what are commoners and horse riders to do? Please don’t push us out of our communities. We have a right to be here.

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BE NICE SAY HI

Thank you for taking the time to read. Now share the information.

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