COUNTY

REGULARMEETING

JUNE 28, 2005

1. Adoption of Agenda

2. Minutes: To Be Adopted: Regular Meeting of June 14, 2005

3. Correspondence

4. Other Business

5. Accounts For Payment

6. Bank Statement to May 31, 2005

7. Items Returned:

• Special Constable Program

8. Bylaw No. 13-2005 - Minimum Maintenance Standards

9. Industrial Park Real Estate Fees

10. Fire Committee Minutes & Recommendation Re Rural Fire Protection

11. Administration/Department Head Reports

12. Board/Committee Reports

• Family & Community Support Services • Westlock Regional Waste Management Services Commission • Westlock & District Ambulance Authority • Westlock Municipal Airport Authority • Westlock Municipal Library/YellowheadRegional Library • Westlock & District Senior Citizens & Handicapped Tsp. Committee • Westlock Seed Cleaning Co-Op Ltd. • Westlock Foundation • GROWTH • Tawatinaw Valley Ski Club • Tawatinaw Community Futures Development Corporation • Subdivision & Development Appeal Board • Joint ServicesCommittee • County Industrial Park Development Committee

13. In Camera Meeting

14. Adjourn

APPOINTMENTS:

9:00 a.m. Superintendent Lew

J.So / K.NL MONTHLY BANK STATEMENT

MONTH ENDING MAY 31, 2005

General Account Trust Accounts Payroll Regional Waste Account Mngmnt Investment Total

Previous month balance $ (2,101,310.30) $ 104,274.88 $ 1,000.00 684,792.23 $ (1,311,243.19)

Receipts for the month $ 632,282.53 632,282.53 �posit DEFT chargeback $ 37.73 37.73 \. .. eel ck# 69789 Telus $ 2,000.73 2,000.73 Interest Earned $ 138.92 99.63 238.55

Less: Disbursements $ (620,853.02) (620,853.02) POS Charges $ (85.60) (85.60) Interest $ (7,257.63) (7,257.63) Overdraft fee $ (510.00) (510.00) NSF cheques $ (178.00) (178.00) Debenture principal - 2 scrapers, excavator $ (56,813.97) (56,813.97) Debenture interest - 2 scrapers, excavator $ (40,232.50) (40,232.50) National Leasing - heat gun $ (498.12) (498.12)

Net Balance at Month End s (2,193,279.23) $ 104,374.51 s 1,000.00 684,792.23 s (1,403,112.49)

Bank balance at month end $ (1,974,918.66) $ 104,374.51 $ 8,677.59 684,792.23 $ (1,177,074.33) Add: Cash on hand at month end 22,522.86 78,600.88 101,123.74 less: Outstanding cheques (240,883.43) (86,278.47) (327,161.90)

s (2,193,279.23) $ 104,374.51 s 1,000.00 684,792.23 s (1,403,112.49)

General Chequing 1003-170 $ (2,193,279.23) ($2,193,279.23) Payroll Chequing 1003-189 $1,000.00 $1,000.00 General Contingency Reserve 1027-084 $15,589.45 $1,021,759.39 Reserve Trust 1031-526 $34,431.17 $34,431.17 Tax Sale Surplus 1031-534 $23,432.73 $23,432.73 Capital Replacement Reserve 1038-015 $30,921.16 $30,921.16 Wesllock Regional Waste Mngt Investment $684,792.23 $684,792.23

Total ($2,193,279.23) $104,374.51 $1,000.00 $684,792.23 ($1,403,112.49)

1ncil on June 28, 2005

(

p.usertpegoytmonthendfbankrec Westlock County 2005 Accounts Payable Cheque List From: 2005/05/01 To: 2005/05/31

Vendor Name Purpose Cheque Date Amount Lee, Jaqueline APRIL MILEAGE 70079 2005/05/03 $256.00 Wabash Mfg. Inc. REPAIRS AND MAINTENANCE 70092 2005/05/10 $451.88 Canadian National Railways RAILWAY MAINTENANCE 70093 2005/05/10 $1618.32 Westlock Pony Express Ltd. COURIER SERVICE 70094 2005/05/10 $126.49 ( Bernard, Maxine D CARETAKER SERVICES VIMY APRIL 2005 70095 2005/05/10 $150.00 Receiver General For Canada MAY ADVANCES FOR RECEIVER GENERAL 70096 2005/05/10 $3500.00 Highway Glass Ltd. REPAIRS AND MAINTENANCE 70097 2005/05/10 $395.90 Royal Caretaking Supplies Inc. SHOP MATERIALS AND SUPPLIES 70098 2005/05/10 $69.80 Browns Plymouth Chrysler Ltd. REPAIRS AND MAINTENANCE 70099 2005/05/10 $47.67 Fountain Tire Stores REPAIRS AND MAINTENANCE 70100 2005/05/10 $709.95 OHL Express (Canada) Ltd. COURIER SERVICES 70101 2005/05/10 $95.99 Westlock County (Petty Cash) UTILITIES 70102 2005/05/10 $89.00 Purolator Courier Ltd. EQUIPMENT PARTS 70103 2005/05/10 $26.18 Pembina River Natural Gas 70104 2005/05/10 $429.81 Omni-McCann Consultants Ltd. 2004 GROUNDWATER MONITORING 70105 2005/05/10 $1381.81 Atlantic Industries (Canada) Ltd CULVERTS 70106 2005/05/10 $383.72 Stewart Weir & Co. TESTING, CONSUL TING SERVICES 70107 2005/05/10 $1285.34 Telus Mobility Inc. CELL PHONES 70108 2005/05/10 $398.28 Alberta Roadbuilders & Heavy 2005 RENTAL RATES GUIDE 70109 2005/05/10 $117.70 Westlock Stereo Shop Ltd. OFFICE SUPPLIES 70110 2005/05/10 $251.25 AltaGas Utilities Inc UTILITIES 70111 2005/05/10 $1830.97 Westlock Dry Cleaners MATERIALS 70112 2005/05/10 $181.58 ( TPH Construction Ltd. HIRED EQUIPMENT 70113 2005/05/10 $3654.05 Moreau, Raymond CARETAKER SERVICES- 70114 2005/05/10 $100.00 Gregg Distributors Co. Ltd. SHOP MATERIALS AND SUPPLIES 70115 2005/05/10 $2249.25 Pollard Equipment Repairs Ltd. REPAIRS AND MAINTENANCE 70116 2005/05/10 $50.68 Case Credit Ltd. REPAIRS AND MAINTNENANCE 70117 2005/05/10 $69.63 RFT Services FIRE PROTECTION SERVICES - APRIU 70118 2005/05/10 $2468.44 Letourneau Communications TELECOM CONSULTING FEE DEC/04, 70119 2005/05/10 $1267.07 Sauve, Real FIRE AT BOUMAN - LUNCH 70120 2005/05/10 $62.59 St Mary School ST. MARY SCHOOL DONATION TOWARDS 70121 2005/05/10 $40.00 Bank of Montreal MATERIALS AND SUPPLIES 70122 2005/05/10 $860.95 Atek Industries MATERIALS AND SUPPLIES 70123 2005/05/10 $256.80 Booth, Gwen CARETAKER SERVICES- JARVIE 70124 2005/05/10 $150.00 J. P. Morash COLLECTION- FAWCETT AND 70125 2005/05/10 $749.00 Westlock County (WRWM) ADMINISTRATIVE SERVICES - MARCH AND 70126 2005/05/10 $2140.00 Deli on Main LUNCH CPE MEETING 70127 2005/05/10 $143.96 Sauve, Grant HIRED EQUIPMENT 70128 2005/05/10 $200.00 EPCOR UTILITIES - STREET LIGHTING 70129 2005/05/10 $5433.39 Telus Mobility (Mike) TELEPHONE- MIKE SYSTEM 70130 2005/05/10 $2262.42 Westlock Regional Waste TIPPAGE FEES 70131 2005/05/10 $6898.65 ( Neopost Canada Limited OFFICE SUPPLIES 70132 2005/05/10 $512.96 Forbes, Ruth CARETAKER SERVICES- FAWCETT 70133 2005/05/10 $300.00 Snap-On Tools TOOLS 70134 2005/05/10 $2771.30 Artie Truck Parts and Service REPAIRS AND MAINTENANCE 70135 2005/05/10 $19.99 Canuck Industrial Sales (1982) Cancelled 70136 2005/05/10 $288.90 * Fagnan, Merle REFUND DEPOSIT 70137 2005/05/10 $300.00 Meinczinger, Matt 10-20 YEAR SERVICE AWARDS FIRE AXES 70138 2005/05/10 $1605.00

Page 1 Printed on 2005/06/15 at 13:51:17 J.S. / K.M. Westlock County 2005 Accounts Payable Cheque List From: 2005/05/01 To: 2005/05/31

Vendor Name Purpose Cheque Date Amount Bank of Montreal Mileage and Subsistence 70139 2005/05/06 $419.14 Telus Communications Inc. Telephone 70140q 2005/05/09 $2041.36 Kallbom Sand & Gravel Ltd. Hired Equip. - Crushing & Hauling 70141 2005/05/12 $142440.13 Telus Communications Inc. TELEPHONE, FAX 70142 2005/05/11 $425.20 Wesllock Inn JOHN GLAWSON-VOL APPRECIATION 70143 2005/05/11 $83.20 Brownlee LLP LEGAL FEES 70144 2005/05/11 $82.71 Postage By Phone POSTAGE 70145 2005/05/11 $1000.00 Telus Mobility Inc. CELL PHONES - 70146 2005/05/11 $245.27 Westlock Stereo Shop Ltd. VOLUNTEER APPRECIATION 70147 2005/05/11 $2.99 Greig Printing & Stationery VOLUNTEER APPRECIATION 70148 2005/05/11 $61.09 Westlock Garden Market IGA VOLUNTEER APPRECIATION, OFFICE 70149 2005/05/11 $640.18 Water Pure & Simple WATER 70150 2005/05/11 $19.50 Ringuette, Laurraine M. APRIL EXPENSES 70151 2005/05/11 $75.12 Staples MATERIALS AND OFFICE SUPPLIES 70152 2005/05/11 $848.64 Sanderson, Chris APRIL MILEAGE 70153 2005/05/11 $42.21 Fraser, Irene APRIL EXPENSES 70154 2005/05/11 $247.75 Barabas, Constance APRIL MILEAGE 70155 2005/05/11 $302.40 Reszel, Alice APRIL MILEAGE 70156 2005/05/11 $20.00 brett-tek COMPUTER SUPPLIES 70157 2005/05/11 $240.75 Bee Smart Safety Consulting STANDARD FIRST AID & BASIC CPR 70158 2005/05/11 $133.75 Knight Line Taxi APRIL 2005 CAB 70159 2005/05/11 $308.00 Bros. Cabs APRIL 5-29 2005 CAB 70160 2005/05/11 $79.00 ( Mayfield Elementary School - WORKSHOP-BARB W. 70161 2005/05/11 $345.00 Central West Recreation 3-SUPERVISORY 2005 REGISTRATION 70162 2005/05/11 $561.75 Northwest Regional Council REGISTRATION FEES- CAMP MAC 70163 2005/05/11 $160.00 City of - FCSS COURSE-CONNIE B AND JACKIE L 70164 2005/05/11 $270.00 Sandman Hotel Grande Prairie HOTEL 70165 2005/05/11 $225.24 Westlock County (Payroll) May Advances 70166 2005/05/13 $19050.00 Telus Communications Inc. REPLACE # 69789 CHEQUE LOST 70167 2005/05/19 $2000.73 Wesllock Chevrolet Oldsmobile Repairs & Maint- Internal 70169 2005/05/24 $128.84 Barrhead Truck (2001) Ltd. Equipment Parts 70170 2005/05/24 $47.70 Canadian National Railways Railway Maintenance 70171 2005/05/24 $1618.32 Arrow Welding & Industrial Shop Materials & Supplies 70172 2005/05/24 $831.59 Jubilee Insurance Agencies Ltd Insurance 70173 2005/05/24 $560.00 R.B. Williams Industrial Shop Materials & supplies 70174 2005/05/24 $224.70 United Farmers Of Alberta Equipment Parts 70175 2005/05/24 $367.63 Peavey Mart Materials- culverts 70176 2005/05/24 $31.00 Marks Motors Ltd. Repairs & Maint- internal 70177 2005/05/24 $124.05 Greyhound Courier Express Equipment Parts 70178 2005/05/24 $81.49 Town of Westlock Purchase of Water for Resale 70179 2005/05/24 $5302.40 Receiver General For Canada Hired Services 70180 2005/05/24 $5000.00 ( Westlock lnn Travel & Subsistence 70181 2005/05/24 $564.14 Highway Glass Ltd. Repairs & Maint- Internal 70182 2005/05/24 $395.90 Acklands- Grainger Inc. Materials & Supplies 70183 2005/05/24 $1650.42 Westlock Veterinary Clinic Veterinary Services 70184 2005/05/24 $160.50 Eagle Alloys Ltd. Shop materials and supplies 70185 2005/05/24 $261.13 First Place Auto Parts Ltd. 70186 2005/05/24 $264.07 Provincial Treasurer, Alberta Land Titles 70187 2005/05/24 $1455.00

Printed on 2005/06/15 at 13:51:18 Page 2 J.S. / K.M. Westlock County 2005 Accounts Payable Cheque List From: 2005/05/01 To: 2005/05/31

Vendor Name Purpose Cheque Date Amount Barrhead Printers And Advertising 70188 2005/05/24 $1566.89 Browns Plymouth Chrysler Ltd. Repairs & main! - internal 70189 2005/05/24 $270.70 Fountain Tire Stores Repairs & Maint - Internal 70190 2005/05/24 $432.82 Busby Nursery School Insurance 70191 2005/05/24 $64.90 ( Workers' Compensation Board Trade accounts Payable 70192 2005/05/24 $10081.71 HTS Hydraulic Technical Repairs & Maintance - Internal 70193 2005/05/24 $2433.93 Charlie's Contracting Hired Equipment 70194 2005/05/24 $3723.60 Atlantic Industries (Canada) Ltd 70195 2005/05/24 $5499.23 Westlock Auto Electric (1994) Repairs & Maint - Internal 70196 2005/05/24 $311.10 Stewart Weir & Co. Engineering Fees 70197 2005/05/24 $578.60 Schmode, Stan Holdings Ltd. Hired Equipment 70198 2005/05/24 $1605.00 E & E Radiator Service (1992) Repairs & main! - internal 70199 2005/05/24 $1337.50 Austin Powder Ltd. Materials 70200 2005/05/24 $15.89 Konica Minolta Business Office Supplies 70201 2005/05/24 $457.44 Lyons Septic Tank & Utilities 70202 2005/05/24 $674.10 NW Region AAAF Conference & Training Sessions 70203 2005/05/24 $75.00 AltaGas Utilities Inc Utilities - Pibroch 70204 2005/05/24 $1341.35 Westlock Dry Cleaners Office Materials 70205 2005/05/24 $91.22 San Jean Holding Corp. Materials 70206 2005/05/24 $268.41 Al's Building Maintenance Caretaker Services 70207 2005/05/24 $1219.94 Bernas Backhoe Service Hired Equipment 70208 2005/05/24 $3252.80 Western Industrial Laboratories Materials 70209 2005/05/24 $59.92 ( WR Frase Fundraising Assn Hired Equipment 70210 2005/05/24 $300.00 Patry, Leon Trenching Hired Equipment 70211 2005/05/24 $513.60 Sloan, Jack & Irene Gravel Royalty/Stockpile 70212 2005/05/24 $200.00 Wutzke Garbage & Recycle Hamlet collection - 70213 2005/05/24 $2362.40 Westlock & District Chamber Of Association Fees 70214 2005/05/24 $125.00 Max Fuel Distributors Ltd. Fuel & oil 70215 2005/05/24 $1246.59 Cummins Alberta Repairs & Maint - Internal 70216 2005/05/24 $126.70 Jackson, Robert Mileage and Subsistence-April, 2005: 200 70217 2005/05/24 $121.60 Leeridge Holdings Ltd. Fuel and Oil 70218 2005/05/24 $311.97 Ed's Auto Salvage Inc. Repairs & maint - internal 70219 2005/05/24 $26.75 Vesco Investments Ltd. Mileage and Subsistence 70220 2005/05/24 $116.02 Hardinge, Pegeen Cancelled 70221 2005/05/24 $275.00 * UAP/NAPA Repairs & maint - internal 70222 2005/05/24 $20.74 Dusza, Walter Mileage and Subsistence-April, 2005: 1203 km 70223 2005/05/24 $697.14 Apollo Pizza Mileage and Subsistence 70224 2005/05/24 $255.33 Civic Tire & Civic Auto Materials and Supplies 70225 2005/05/24 $1338.48 Butler SurveySupplies Materials 70226 2005/05/24 $1374.95 Union Tractor Ltd. Repairs & maint - internal 70227 2005/05/24 $755.91 Western Sterling Trucks Ltd. Repairs & maint - internal 70228 2005/05/24 $293.19 ( Westlock Waste Disposal ltd. Buildings Maintenance 70229 2005/05/24 $2218.08 Westcan Wireless Materials & Supplies 70230 2005/05/24 $256.80 Stanver Construction ltd. Hired Equipment 70231 2005/05/24 $1605.00 Circle K Welding Ltd. Shop Materials & Supplies 70232 2005/05/24 $82.33 Petro-Canada Fuels and Oils 70233 2005/05/24 $13161.20 Schlachter, Donald & Carol Gravel Royalty/Stockpile 70234 2005/05/24 $200.00 Sturgeon County 70235 2005/05/24 $300.00

Printed on 2005/06/15 at 13:51: 19 Page 3 J.S. / K.M. Westlock County 2005 Accounts Payable Cheque List From: 2005105101 To: 2005105131

Vendor Name Purpose Cheque Date Amount 922563 Alberta Ltd. 70236 2005/05/24 $38.52 EPCOR Utilities 70237 2005/05/24 $2152.77 Pentagon Farm Centre Repairs &Maint - Internal 70238 2005/05/24 $85.07 Nortrux Inc. Repairs &Maint - Internal 70239 2005/05/24 $61.38 MMD&C Materials 70240 2005/05/24 $14983.69 Postage-On-Call (A Division of Postage 70241 2005/05/24 $3210.00 Act F.A.S.T. Training 70242 2005/05/24 $820.00 Dapp Corner Store Fuel and Oil 70243 2005/05/24 $118.8C Pharmasave Materials and supplies 70244 2005/05/24 $23.52 brett-tek Office Supplies 70245 2005/05/24 $53.50 Westlock Ford Sales Ltd. Repairs & maint - internal 70246 2005/05/24 $254.05 Busby, Raymond Telephone 70247 2005/05/24 $47.01 Direct Energy Regulated Utilities - Vimy 70248 2005/05/24 $148.19 Town of Smoky Lake FCSS Transfer to other agencies 70249 2005/05/24 $4000.00 Perryman, Karen Telephone 70250 2005/05/24 $160.29 Rexall 7205 Materials and Supplies 70251 2005/05/24 $18.18 FCSS Transfer to other agencies 70252 2005/05/24 $2990.00 Local Government Training 70253 2005/05/24 $80.25 little Anchor Farms Ltd. Grass Seed 70254 2005/05/24 $82.10 Benson, Norm Transfer to other org (Centennial Grant) 70255 2005/05/24 $898.80 Wilson, Barbara MAY EXPENSES 70257 2005/05/26 $412.81 Sanderson, Chris MAY MILEAGE 70258 2005/05/26 $72.00 ( Kristiansen, Donna APRIL WAGES AND EXPENSES 70259 2005/05/26 $3928.00 Bank of Montreal RUBBER TIRES -PW 70261 2005/05/26 $7597.29 Westlock County (Payroll) MAY 2005 SALARY 70262 2005/05/27 $67059.00 Westlock County (Petty Cash) ASB - WATER FOR SPRAY TRUCK 70262-1 2005/05/26 $200.00 NW Region AMF WEED INSPECTOR SCHOOL 70263 2005/05/30 $35.00 Alberta Blue Cross MAY 70265 2005/05/24 $11964.30 Westlock County (Payroll) MAY 70267 2005/05/31 $78600.88 Local Authorities Pension Plan 70268 2005/05/31 $23968.39 Local Administration Building MAY 70269 2005/05/31 $33.00 Alberta Health Care GROUP 10688 70270 2005/05/31 $3344.00 Receiver General For Canada MAY 70271 2005/05/31 $61692.01 Canadian Union Of Public MAY 70272 2005/05/31 $1217.14 Singleton, Walter D. APRIUMAY MILEAGE 70273 2005/05/31 $741.56 Jackson, Robert MAY MILEAGE 70274 2005/05/31 $105.20 Dusza, Walter MAY MILEAGE 70275 2005/05/31 $368.66 Navratil, Charles MAY MILEAGE 70276 2005/05/31 $249.90 Director of Maintenance MEP ACCT 1160-423 70277 2005/05/31 $800.00 Seatter, Bertrand MAY MILEAGE 70278 2005/05/31 $480.49 184 cheques for 596271.34 ( Petro Canada April fuel 70168 20 05/05/19 24,58 1.68 620,853.02

Printed on 2005/06/15 at 13:51 :20 J.S. / K.M. Page 4 Cheque List - Outstanding Cheques

Cheque Number Date Who To Amount 65024 2003/05/14 Volunteer Canada 143.39 66585 2003/12/16 Westlock Mohawk 555.86 67030 2004/02/26 Ross, Scharlene 300.00 68946 2004/11/09 Westlock & District Chamber Of Commerce 125.00 69358 2005/01/10 Manchur-Birch, Breanna 20.00 69362 2005/01/10 Vekved, Sheldon 10.00 69365 2005/01/10 Mueller, Austin 10.00 ( 69493 2005/01/25 Each One Teach One 1234.00 69516 2005/01/31 Local Administration Building 33.00 69588 2005/02/09 Volunteer Alberta 100.00 69628 2005/02/18 Each One Teach One 1234.00 69647 2005/02/28 Local Administration Building 33.00 69787 2005/03/23 Petro-Canada 23482.44 69911 2005/03/31 Local Administration Building 33.00 69988 2005/04/26 Society Of Local Government 515.00 69999 2005/04/26 NW Region AAAF 125.00 70018 2005/04/26 Jarvie Fire Department 1116.30 70048 2005/04/26 Holton, Stephanie 200.00 70082 2005/04/29 Local Administration Building 33.00 70096 2005/05/10 Receiver General For Canada 3500.00 70121 2005/05/10 St Mary School 40.00 70158 2005/05/11 Bee Smart Safety Consulting Ltd. 133.75 70162 2005/05/11 Central West Recreation Association 561.75 ( 70163 2005/05/11 Northwest Regional Council 160.00 70171 2005/05/24 Canadian National Railways 1618.32 70177 2005/05/24 Marks Motors Ltd. 124.05 70178 2005/05/24 Greyhound Courier Express 81.49 70180 2005/05/24 Receiver General For Canada 5000.00 70191 2005/05/24 Busby Nursery School 64.90 70194 2005/05/24 Charlie's Contracting 3723.60 70195 2005/05/24 Atlantic Industries (Canada) Ltd 5499.23 70199 2005/05/24 E & E Radiator Service (1992) 1337.50 70203 2005/05/24 NW Region AAAF 75.00 70208 2005/05/24 Bernas Backhoe Service 3252.80 70209 2005/05/24 Western Industrial Laboratories Limited 59.92 70210 2005/05/24 W R Frese Fundraising Assn 300.00 70211 2005/05/24 Patry, Leon Trenching 513.60 70217 2005/05/24 Jackson, Robert 121.60 70229 2005/05/24 Westlock Waste Disposal Ltd. 2218.08 70241 2005/05/24 Postage-On-Call (A Division of Neopost Inc.) 3210.00 ( 70247 2005/05/24 Busby, Raymond 47.01 70252 2005/05/24 FCSS Swan Hills 2990.00 70255 2005/05/24 Benson, Norm 898.80 70257 2005/05/26 Wilson, Barbara 412.81 70258 2005/05/26 Sanderson, Chris 72.00

Printed on 2005/06/14 at 09:52:54 Page 1 J.S. I K.M. Cheque List - Outstanding Cheques

Cheque Number Date Who To Amount 70259 2005/05/26 Kristiansen, Donna 3928.00 70263 2005/05/30 NW Region AAAF 35.00 70267 2005/05/31 Westlock County (Payroll) 78600.88 70268 2005/05/31 Local Authorities Pension Plan 23968.39 70269 2005/05/31 Local Administration Building 33.00 70270 2005/05/31 Alberta Health Care 3344.00 70271 2005/05/31 Receiver General For Canada 61692.01 ( 70272 2005/05/31 Canadian Union Of Public Employees 1217.14 70273 2005/05/31 Singleton, Walter D. 741.56 70274 2005/05/31 Jackson, Robert 105.20 70275 2005/05/31 Dusza, Walter 368.66 70276 2005/05/31 Navratil, Charles 249.90 70277 2005/05/31 Director of Maintenance Enforcement 800.00 70278 2005/05/31 Seatter, Bertrand 480.49 Total $ 240,883.43

(

(

Printed on 2005/06/14 at 09:52:54 Page 2 J.S. / K.M. MINUTES OF THE REGULAR MEETING OF THE COUNCIL FOR WESTLOCK COUNTY HELD IN THE COUNCIL CHAMBERS AT THE LOCAL ADMINISTRATION BUILDING IN WESTLOCK ON TUESDAY, JUNE 28, 2005 AT THE HOUR OF 9:00 A.M.

Members In attendance were Ree_ve Ken Mead; Deputy-Reeve Robert Jackson; Councillors (� Present Wally Singleton, Charles Navratil, Walter Dusza and Bert Seatter; Administrator Jim Squire and Secretary Sharon Maxwell.

Also in attendance was Superintendent Tony Lew.

Agenda Councillor Bert Scatter: That the Agenda be adopted, with the following Adopted amendments: #275/05 Add to Correspondence: Park Letts Family Farm - 100 Year Anniversary

Add to Other Business: Water Commission Meeting in Red Deer August, 2005 Meeting Dates

Carried.

( Minutes Councillor Walter Dusza: That the Minutes of the Regular Meeting of Council Adopted held June 14, 2005 be adopted, as circulated. #276/05 Carried.

BUSINESS FROM THE MINUTES:

Erhardt Request to Purchase Pibroch Alley: Councillor Navratil requested that a date be set for an inspection and the Public Works Committee agreed that this would be done at 9:30 a.m. on Thursday, June 30th•

The Committee will also look at the Janni lane construction at the same time.

CORRESPONDENCE: ( From Rural Farm Safety Day Camp 2005, a request for a contribution to assist with their Camp to be held on July 7, 2005.

Contribution To Councillor Walter Dusza: That the County make a contribution of $200.00 to Family Farm assist with the Rural Family Farm Safety Day Camp 2005. Safety Day Camp #277/05 Carried.

From Angela Zilinski, on behalf of William and Elsie Zilinski, inquiring if the County could provide some assistance in clean-up of the damage caused in their yard on the evening of June 21st by tornado-like winds.

Councillor Singleton advised that he visited them and referred them to the appropriate Provincial Government authorities. He also spoke to MLA Ken ( Kowalski's officeregarding possible assistance which may be available. Zilinski Request Councillor Walter Dusza: That Administration acknowledge receipt of this For Assistance correspondence and advise the Zilinskis of Provincial Government agencies #278/05 which may be able to provide some assistance.

Carried. Page 100 J.S. / K.M. -101- JUNE 28, 2005

CORRESPONDENCE: (Continued)

From Jeanne Starr, regarding the condition of the roads. ( Superintendent Lew advised that he inspected the roads to the East of Township Road 592 and foundthat they were not that bad.

Councillor Singleton stated that the problems are with the roads to the West but some repairs have been completed. It was commented that there are many other roads in the County which are in a similar condition.

Superintendent Lew advised that he would check the condition of the roads again.

From the Town of Westlock, a copy of their application under the Municipal Energy Efficiency Assistance Program.

From Eric McGhan, Deputy-Solicitor General, a copy of an Expression of Interest as the first step in the development of a single site Alberta Police and Peace Officer College. ( Reeve Mead, Councillor Seatter and Administrator Squire will attend the Information Session being held on June 29th -

Reeve Mead advised of information he received regarding the Farm Centennial Celebration being held at the Park Letts farm to commemorate 100 years of family farming at that location.

Correspondence Councillor Robert Jackson: That the correspondence be received, as presented. Received #279/05 Carried.

Engineering Services for 2005 Projects: Council reviewed the information provided by Superintendent Lew for engineering services for the four road projects which were approved in the 2005 Budget. Stewart, Weir is proposing a C cement stabilized sub-grade and surfacing forthe Main Street in Pibroch. There was discussion regarding the extent of engineering being proposed for this program and Superintendent Lew provided information regarding services which will be provided. He commented that the County's equipment will be busy this season and, as a result, this work will be tendered out.

There was some concern expressed regarding the proposal to apply cold mix to the road in Pibroch as it was felt that this may not be a feasible alternative in light of the cost involved. Superintendent Lew stated that the proposal is to do this work with money from the Hamlet Street Improvement Program. Funds fromthis Program are still available forthe years from2003 to 2005.

Council felt that this money is for the benefit of all and should not be used on only one road when there are roads in other Hamlets which also require attention. ( It was suggested it may be better to apply oil in the Hamlets each year rather than spending three years of grant money forcold mix on one road.

After much discussion Superintendent Lew requested direction from Council. He felt that Council must decide the level of service they want to provide in each of the Hamlets. He felt this was the best way to maximize the funds which are available. J.S. / K.M. Page 101 -102- JUNE 28, 2005

Councillor Navratil stated that applying oil in the Hamlets has been fairly successful and even if this is done every year it will not cost the amount being proposed forthe cold mix. ( Superintendent Lew stated that oil prices are continually rising and gravel supplies are diminishing. As a result it is very hard to determine future costs for companson purposes.

There was much further discussion regarding whether or not to proceed and it was commented that there may be a problem finding a Contractor who can do this work if a decision is delayed.

Engineering For Councillor Bert Seatter: That Council accept the recommendation of Grading Projects Administration to proceed with the awarding of engineering services for the three #280/05 grading projects approved in the 2005 Budget to Alliant Engineering.

Carried.

Gravel Exploration: Council reviewed the information provided which ( indicated that past efforts to locate sources of gravel have not been very productive. Superintendent Lew advised that the 2005 Budget contains an allocation of $20,000.00 for gravel exploration and, therefore, he contacted DK Engineering Services and requested a quote to explore four potential sites in the County. Two of these sites are on private land and two are on Crown land.

The quote provided by DK Engineering Services is $26,140.00 but the final cost forexploration will be determined by the amount of material found at each site.

There was some discussion regarding the potential yield from the Maykut Pit as well as the amount of gravel still left at the pit at the river.

DK Engineering Councillor Bert Seatter: That Council accept the recommendation of To Do Gravel Administration to award gravel exploration to DK Engineering Services Ltd. at Exploration an estimated cost of $26,140.00. \ #281/05 Carried.

Construction of Local Roads - Larkspur Farms Ltd: Council reviewed the information provided which indicates that, by way of some type of unknown agreement between Larkspur Farms and either Administration or the Councillor for the area, road construction was conducted with Larkspur Farms equipment in 2004 but was not finished. In accordance with instructions from Administration, an invoice was submitted in 2005 and Larkspur Farms was paid $4,095.00.

Additional work totaling $3,305.00 was also done in exchange for the County completing the road to the South end of the property and establishing two legal survey markers at the Quarter line North of the creek and the South corner of their property. Larkspur Farms has now requested that this work be completed. C Councillor Dusza stated that this is not the first time that this has happened and, unless there is written documentation provided, he will not support any other requests which may arise in the future.

Page 102 J.S. / Kj\11. -103- JUNE 28, 2005

It was then suggested that the Public Works Committee conduct an inspection and bring a recommendation back to the next meeting. The inspection will be 1 conducted on June 30 \ in conjunction with the Hamlet of Pibroch inspections. ( Larkspur Farms Councillor Walter Dusza: That a decision regarding the Larkspur Farms Ltd. Invoice request be delayed until the next Regular Meeting of Council. #282/05 Carried.

Fuel and Oil Tender: Superintendent Lew provided information regarding the tenders received forthe supply of fuel and oil.

Fuel & Oil Councillor Wally Singleton: That Council accept the recommendation of Tender To UFA Administration to award the Fuel and Oil tender to UFA at an estimated cost of #283/05 $731,836.52.

Carried. ( Reeve Mead recessed the meeting at 10:30 a.m. The meeting reconvened at 10:45 a.m.

OTHER BUSINESS:

2005 Municipal Sponsorship Program Application: The County previously identified communication systems, rural address and GPS systems as potential projects.

The Town has inquired if the County would consider a joint application for a project forthe Ag Society. The Town is meeting with the Ag Society on July 6th and has invited the Administration and Members of the County Council to attend as well.

Administrator Squire advised that the County has to identify its priorities and C develop an application by the end of July. He felt that the projects previously identified would be more beneficial to the County than what is being proposed as a joint project.

All Members of Council who are able to will attend the July 6th meeting.

Lorer Cox Development Agreement: Reeve Mead advised that Mr. Cox contacted him regarding this matter. Mr. Cox requires a letter from the County indicating that he has entered into a Development Agreement and all conditions of the Agreement have been met. The conditions regarding road access and utilities have been met but a culvert needs to be installed in the road access. The County can do this work whenever Public Works personnel are available.

Administrator Squire stated that a draft Memorandum of Agreement was sent to Mr. and Mrs. Cox but they have not had any contact with the County since then. ( He suggested that if there is something in the Agreement they do not agree with they should advise Administration.

Reeve Mead advised that he would have Mr. Cox come into the office to discuss this matter with Administrator Squire.

Page 103 J.S. I K.M. -104- JUNE 28, 2005

OTHER BUSINESS: (Continued)

August 23/05 Councillor Robert Jackson: That the Regular Meeting of Council scheduled for Meeting August 23rd be re-scheduled to August 30, 2005. Re-scheduled C #284/05 Carried.

Water Commission Meeting in Red Deer: Reeve Mead advised that he and Superintendent Lew attended this meeting, which was very informative. Another meeting is scheduled for August in an attempt to pursue the matter of formation of a Water Commission.

Administrator Squire advised of receipt of a letter from the Jarvie Community Council requesting an additional contribution of $100.00 for their community clean-up. Council approved their original request for $200.00.

Additional Councillor Bert Seatter: That Council approve an additional contribution of Contribution $100.00 to the Jarvie Community Council for their community clean-up. For Jarvie C Clean-Up Carried. #285/05 Cell Phones for Councillors: Some Members of Council are presently using the County's Mike phones, which are very expensive, while others are using their own personal phones and are being reimbursed by the County. This has never been fom1allyapproved by Council.

Councillor Councillor Charles Navratil: That all Members of Council tum in their Mike Cell Phones phones and use their own personal telephones and that Westlock County pay for #286/05 50% of the cost incurred.

Carried.

Accounts Councillor Robert Jackson: That the Accounts for Payment, as authorized by For Payment the Finance Committee in the amount of $265,872.48, be approved for payment. ( #287/05 Carried.

Bank Statement Councillor Walter Dusza: That the Monthly Bank Statement for the period Received ended May 31, 2005, be received. #288/05 Carried.

ITEMS RETURNED:

Special Constable Program: Administrator Squire stated that Council has previously discussed the need for Bylaw Enforcement. He suggested that Council complete the survey in order to provide some input regarding supervision and roles and responsibilities of such a position. One major issue is who would be in ( charge of the day-to-day operations if such an Officer is hired. There was discussion regarding problems which arose when Westlock County had a Bylaw Enforcement Officeron staffin the past.

It was then agreed that each Member of Council would complete the survey and submit it to Administrator Squire by the end of the day. Page 104 J.S. / KoM� -105- JUNE 28, 2005

Bylaw No. 13-2005: Council reviewed proposed Bylaw No. 13-2005, being a Minimum Maintenance Standards Bylaw.

Administrator Squire commented that this Bylaw relates to the Unsightly Premises Bylaw and · much discussion ensued regarding responsibility for ( enforcement. Administrator Squire stated that there are some issues which need to be addressed before the Bylaw is passed.

Bylaw 13/05 Councillor Charles Navratil: That Council accept this Bylaw as a draft Accepted As proposal for furtherdiscussion. A Draft #289/05 Carried.

Council also agreed that there is a need for public input. It was suggested that the best way to obtain this input is by way of a public meeting. Copies of the proposed Bylaw should also be made available in the office.

Industrial Park Real Estate Fees: At the request of Council, Administrator Squire made inquiries regarding the fees local Realtors would charge to market C this property. Muller Realty advised that they would provide this service for a flatrate of 3% and will advertise the property.

List Industrial Councillor Wally Singleton: That Council accept the recommendation of Park Property Council to authorize Administration to enter into agreements with all local Real With Local Estate agencies to sell properties at the County Industrial Park at a flat fee rate of Realtors 3% of the final sale price. #290/05 Carried.

Accept RFT Councillor Charles Navratil: That Council accept the recommendation of the Services Proposal Fire Protection Committee to accept the proposal from RFT Services for a period For Fire Services of three years at a monthly cost of $2,150.00. #291/05 Carried. ( Council reviewed the Administration/Department Head Reports.

Motorgrader Councillor Singleton felt that there is a problem with Motorgrader Operators Activities high-blading fromjob to job. He suggested that this could be avoided by hiring another Operator or assigning one of the Operators to work with the trucks when they are patching and spreading gravel.

Superintendent Lew advised that he has instructed the Operators to address in­ coming calls on a 36 to 48 hour basis rather than going from one area to another to do the work.

Administrator Squire commented that this may not solve the problem as potential liability issues have to be dealt with on a priority basis and these can occur at opposite ends of the County. ( Councillor Navratil felt that when pit run is applied it should be worked in and Superintendent Lew agreed. They are trying to do this with the packer as the motorgraders are not heavy enough to be effective.

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J.S. I KJVi. -106- JUNE 28, 2005

Gravel Councillor Seatter suggested that the County should have a pit run stockpile available for next Spring.

Superintendent Lew agreed that there should be a supply of various sizes of ( material available at each of the stockpile sites. There was some concern expressed regarding the loader which is down and the time it is taking to repair it.

Superintendent Lew reviewed his status report.

Gravel Tender He stated that there is some concern regarding the delay in putting the gravel tender together and Administrator Squire commented that this is because the Budget was not passed early enough in the year. Hopefully this will not occur again in the future.

Superintendent Lew stated that another problem is that the stockpile sites are not big enough to handle the amount of gravel required for the program. Many of the roads in the County are in very poor condition and require attention. He ( commented as well that many of the gravel maps submitted by Members of Council call for extensive gravelling, far more than the amount of gravel which was previously approved. He stated that he has driven many of the roads but also relies in input from Council, the Motorgrader Operators, staff and the public to determine priorities.

He stated that he cannot complete the tender until Council decides on the amount of gravel that is going to be spread.

There was discussion regarding the possibility of using some of the new Infrastructure money which is being made available, however, Administrator Squire cautioned that, until we receive something in writing stating that gravel will qualify, Council should not use the money forthat purpose. If it is eventually found that gravel does not qualify the money will have to be found from another source.

( Councillor Navratil stated that this new money is available, it is needed for gravel and that's where it should be used.

Council continued to discuss this matter at some length.

Issue Gravel Councillor Bert Seatter: That Council approve proceeding with the issuance of Tender tenders for the Summer Gravel Program which calls for spreading 97,000 tonnes #292/05 of gravel and using some of the new Infrastructure money to cover the additional cost.

Carried.

Lunch Recess The meeting recessed for lunch at 12: 18 p.m. and reconvened at 1 :30 p.m. C Superintendent Lew continued with the review of his status report. Transportation He advised that Transportation will be making a presentation to Council Presentation regarding the intersection at Highways 2 and 18 at the July 15th Meeting. Clyde Council will also be invited.

Page 106 J.S. / K.M., -l07- JUNE 28, 2005

th Industrial The Industrial Park Drainage Survey will be finished by July 15 . He suggested Park Up-Date holding offon the highway turn-offuntil development starts within the Park. The design forthe water tank is done and the Engineers are approaching Contractors forprices. Hopefully the system will be finished by the end of August.

( Administration Councillor Walter Dusza: That the Administration/Department Head reports be Reports received. Received Carried. #293/05 BOARD/COMMITTEE REPORTS:

Family & Community Support Services: Nothing to report.

Westlock Regional Waste Management Services Commission: Nothing to report.

Westlock & District Ambulance Authority: Nothing to report.

Westlock Municipal Airport Authority: Councillor Singleton advised that the ( suggestion at the last meeting was to leave the proceeds from the sale of the land with the Airport Authority. Administrator Squire questioned this, stating that any expenditures have to be approved at the Council level. It was suggested that this item be returnedto the next Meeting when Councillor Cook is also in attendance.

Westlock Municipal Library/Yellowhead Regional Library: Nothing to report.

Westlock & District Senior Citizens & Handicapped Tsp. Committee: Nothing to report.

Westlock Seed Cleaning Co-Op Ltd.: The Plant has done very well and will be making the final loan payment to the County by the end of the month.

Westlock Foundation: Nothing to report. ( GROWTH Alberta: They have booked at booth at Klondike Days in . Each Region will man the booth forone day to promote their region.

Tawatinaw Valley Ski Club: Councillor Dusza advised that the Club approached him regarding provision of gravel and he told them that the roads are the first priority. Superintendent Lew will do this work when the trucks are hauling in the area.

Tawatinaw Community Futures Development Corporation: Nothing to report.

Subdivision and Development Appeal Board: Nothing to report.

Joint Services Committee: A Public Meeting was held regarding the Inter­ ( Municipal Development Plan. Two members of the public attended.

County Industrial Park Development Committee: Information was provided earlier in the meeting.

Page 107 J.Sa / KaiVt -108- JUNE 28, 2005

EUB Meeting Councillor Seatter reported on the EUB Meeting he recently attended. This was a very good presentation dealing with sour gas. Most companies are self­ regulated which was somewhat of a concern. Fresh water injection for oil recovery was also discussed. Another concern was emergency response C (Volunteer Fire Departn1ents, etc.). There appears to be a lack of coordination. Superintendent Lew commented that another issue mentioned was coal bed methane gas.

Council Councillor Charles Navratil: That Council go In Camera at I :40 p.m. In Camera #294/05 Carried.

Council To Councillor Charles Navratil: That Council return to Regular Meeting at 3:10 Regular Meeting p.m. #295/05 Carried.

Decline Kohler Councillor Walter Dusza: That Council decline payment of Invoice No. 2905 ( Invoice For received from Fritz and Agnes Kohler in the amount of $130,000.00, plus GST, Gravel forcrushing 13,000 Tonnes of 3/4" gravel at $10.00 per Tonne. #296/05 Carried.

Simon Easement Councillor Wally Singleton: That Council accept the recommendation of the & Purchase Of Public Work Superintendent regarding an Easement and Purchase of Land Land Agreement Agreement from Martin Simon on N.E. 1 l-59-24-W4 and S.E. 14-59-24-W4. #297/05 Carried.

Superintendent Lew provided information regarding revisions he was proposing forthe motorgrader beats in Division 4.

Accept Personnel Councillor Charles Navratil: That Council accept the recommendation of the Committee Personnel Committee regarding Non-Union personnel wage adjustments. C Recommendations #298/05 Carried.

Adjourn Councillor Bert Seatter: That this Regular Meeting of Council adjourn at 3:15 #299/05 p.m.

Carried. �/ ( V

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