Dr. L. Pettis Patton, City Manager October 2019 Accomplishments

II. Organizational Alignment, Development, and Review

• Behavioral Healthcare Services o Mental Health First Aid (MHFA) and REVIVE! trainings continue to be offered at Portsmouth Department of Behavioral Healthcare Services (PDBHS) (Goal 4).

o PDBHS is participating in the Hampton Roads Regional Jail CORE Grant. This grant is for five cities (Portsmouth, Norfolk, Newport News, Hampton and Chesapeake). Below is the data collected for Portsmouth Inmates (Goal 4): . Total number of inmates screened for the CORE Program: 31 (Portsmouth – 0) . Number of inmates screened eligible for the CORE Program: 15 (Portsmouth – 0) . New Inmates released this month with Case Management services: Portsmouth – 0 . Number of current active clients in the community: Portsmouth - 4 . In October – Prescreened- 3 / TDOs – 2 (Portsmouth - 0)

o A PDBHS Peer Recovery Specialist will be facilitating a Rapid REVIVE! Training in our Central Intake. It’s also offered to the community (Goal 4).

• Building Official/Permits and Inspections o Goal 2: To conduct a comprehensive review of the current organizational structure and alignment: . Permits and Inspections is collaborating with Waste Management to remove bulk items from the right of way. (Ongoing) . Permits and Inspections is collaborating with the Department of Public Utilities to ensure a safe water system through proper sewer and water cutoffs in order to perform needed demolitions. (Ongoing) . Permits and Inspections is collaborating with the Department of Public Utilities to ensure a safe water system through the back flow prevention inspection program. (Ongoing) . Permits and Inspections is collaborating with the City Attorney's office to prosecute cases for building code and zoning code violations. (Ongoing) . Permits and Inspections is collaborating with Planning to correct issues with the zoning code. (ongoing) . Permits and Inspections is collaborating with the Planning Dept. on the Crawford Gateway Revitalization Strategy. (ongoing) . Permits and Inspections collaborated with IT to continue the migration to the EnerGov automated permit issuance system. (ongoing)

o Goal 6: To Review financial systems and overall budgeting practices and internal controls as it relates to spending and financial forecasting.

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. October Permitting, Inspection, and Revenue Metrics • Permits and Inspections issued 338 permits with a construction value of $3,014.723 • Permits and Inspections performed 701 new construction inspections • Permits and Inspections approved 66 plans for which a fee was charged • Permits and Inspections reviewed 76 plans for the month of October. • Permits and Inspections performed 81 rental inspections • Environmental/Zoning Inspectors performed 4,380 property maintenance inspections in October. 2,002 cases were brought into compliance and/or closed. • Environmental/Zoning Inspectors removed 682 illegal signs from the right of way in October. • Permits and Inspections generated $38,338 in new construction revenue. • Permits and Inspections generated $4,525 in Property Maintenance revenue. • There were 7 structures demolished in October. • There were 9 Commercial Reinspections approved and Certificates of Occupancy issued for new businesses in the Month of October. • 7 permits were issued in October to structural contractors for foundation repair and stabilization on houses that were constructed prior to the requirement for a soils report. o Goal 9: To review departmental customer service practices . Permits and Inspections continues to monitor the London Oaks Apartment complex for property maintenance violations. A separate progress report is attached to this email. . Permits and Inspections issued the permit to demolish the church at 608- 615 Washington in October. The structure is 90% demolished . Permits and Inspections issued a building permit for the construction of a community Center at 700 Cherokee Rd Construction cost: $125,000. . Permits and Inspections issued a building permit for the construction of an interior alteration for a new business on Airline Blvd. Construction cost: $250,000. . Plans were approved for the WAWA on London Blvd: Construction cost: $1,100,000. . Plans were approved for the reroof of the Social Services building. . Permits were issued for 7 new single family residences in October. o Goal 10: To review and evaluate the current employee evaluation process to determine its validity and effectiveness in assessing employee performance, productivity, and achievement of goals, objectives, and metrics that are consistent with the job descriptions: . Doug Smith attended the FEMA Coastal Construction and Retrofit course in Norfolk on October 7-9, 2019

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. Doug Smith received Selection and Retention Training in Human Resources in October. . Doug Smith received NeoGov Training in Human Resources in October. . Josh George attended the Property Maintenance Training Module of the Virginia Code Academy and passed both the Property Maintenance examination and the Zoning Inspector examination and became certified in both categories. . Alice Madison passed her Property Maintenance examination and became certified in that category. . Michael Miller passed her Property Maintenance examination and became certified in that category. . Inspectors Clark, Lowers and Johnson are preparing for the Property Maintenance Exam. . Inspector Miller interviewed and was the panels choice for a position as a Combination Code Inspector I . Annual evaluations were completed for Inspectors Colley, Faulk, and Moisant this month.

• Engineering o Continues to work with the Budget Team on the CIP projects for FY2019 and the 5-year CIP (Goal 7).

o Continues to work with various Departments for facility assessments (Goal 7).

o Staff continues to assess projects to determine if alternate funding sources can be applied (Goal 7).

o The Union Bank and Trust Pavilion canopy replacement project is underway (Goal 8).

o A Notice of Intent to Award was provided to the contractor for the Churchland Bridge Replacement Project (Goal 8).

o Continue to provide technical support for various Departments to better define project scopes; review and comment on plans, specifications and estimates; and provide recommendations for next steps. Staff is involved in multiple CIP and CDBG projects involving the Planning Department, Public Utilities, Properties Management, Public Works, PRLS (Parks, Recreation and Leisure Services), Social Services, IT Department, Fire Department, Police Department and Portsmouth Public Schools (Goal 8).

o Continuing to examine its processes and procedures to identify efficiencies to provide better customer service. The Department will implement additional process changes as necessary. The Department is gradually rolling out these changes and documenting responses from customers to determine if additional adjustments are necessary (Goal 9).

• Finance o Procurement and Risk Management: . Established Amazon Business Account for the City.

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. Performed business review of City’s Office Supply account with Office Depot. . Responded to approximately 90 general liability and auto liability claims.

o Budget: . Began the FY 2021 Budget Process. . Reviewed departmental strategic plans for alignment with the vision statement and City Manager’s budget mantra. These strategic plans reflected a five-year vision, and how the department intends to achieve that vision. . Worked with the City Clerk, City Manager, and Budget Team to develop the Budget Calendar. . Prepared and delivered instructions for the FY 2021 Capital Improvements Program, internal service fund, and city-wide operating budgets to departments, including City Manager guidance and technical instruction for completing budget submissions.

o General: . Began work on the FY 2019 CAFR. . Continued to respond to payroll issues arising out of input and system issues, and as a result of the department being under staffed . Maintained the City’s general ledger and accounting records. . Presented financial information to the EDA and to the PPIC. . Supported the School Revenue Sharing Process

• Fire Department o Twenty-One Firefighter Recruits were hired and began their employment on October 28. They will attend orientation and obtain the prerequisites for the Emergency Medical Technician – Basic (EMT-B) course that starts in November. After successful completion of EMT-B, they will attend Firefighter certification academy at St. Julians Creek.

o Our Advanced Emergency Medical Technician (A-EMT) course has started with six current Firefighter/EMT’s assigned. The success of this class will allow our department to achieve teaching accreditation for the Advanced level.

o A planning meeting on the new Cradock Fire station project was held on October 3.

o All Fire Officers are attending the mandatory “Supervisors Boot Camp” being held in Human Resource Management.

o Portsmouth Fire Rescue, Chesapeake Fire Department and Suffolk Fire Rescue are continuing to attend meetings developed through Portsmouth’s “Military- Municipal” Initiative. We are moving forward on a joint venture for a possible regional Fire and Police Training site.

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• Human Resource Management o Continued reviewing all remaining administrative policies to identify need of additions, improvements and revisions, and prepare for implementation of updated policies (Goal 1).

o Provided MUNIS training to assist city departments and Constitutional Offices with the human resources/payroll modules (Goal 2).

o Collaborated with departments to discuss their recruitment needs, provided training on the employment process, and assisted departments with initiating the process (Goal 2).

o Implemented a new onboarding module of the applicant tracking system to enhance recruitment efforts and improve information readiness for new hires (Goal 2).

o Continued preparations for and conducted hiring events hosted by Human Resource Management to assist departments in filling critical vacancies (Goal 2).

o Participated on interview panels for various departments to assist with the interview process (Goal 2).

o Consulted with various departments regarding personnel matters and advised on applicable employment policies, laws and procedures (Goal 2).

o Continued partnering with Morris & McDaniel for the Fire Department’s promotional process as well as entry-level hiring for public safety (Goal 2).

o Coordinated with Civil Service Commission members for their review of backgrounds for the recruitment and selection of Police Officers and Firefighters (Goal 2).

o Planned and held the city’s annual open enrollment, including two Vendor Sessions to assist employees with questions and information from our health insurance vendors (Goal 3).

o Continued exploring and implementing wellness initiatives to promote a healthy, happy workforce while assisting employees with developing and living healthier lifestyles (Goal 3).

o Scheduled, promoted and conducted mandatory training for all supervisors for our Supervisor’s Bootcamp. Classes included Selection & Retention, Teambuilding, Standards of Conduct, You Weren’t Hired to Be a Doctor, and Workplace Civility (Goal 3).

o As part of the Budget Team, participated in FY 2020 budget meetings to prepare for the next fiscal year (Goal 3).

o Held staff meetings to provide open, two-way communication with staff to ensure excellence and quality in our service delivery with internal and external customers (Goal 9).

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o Convened the Auto Safety Review Committee to review city-vehicle accidents, schedule hearings and determine status of accidents following hearings (Goal 9).

o Collaborated with respective departments who have active workers’ compensation cases and determined the appropriate steps to move forward and prepare employees to return to work (Goal 9).

o Continued revising and updating job descriptions using Position Questionnaire Descriptions (PDQ’s) to gain an accurate depiction of employees’ job duties and responsibilities (Goal 11).

• Information Technology th o Municipal Network “PCBN” - PCBN Construction began on July 8 with Phase 1 downtown area. Since the beginning on July 8th construction crews have progressed to phases 4 and 5 with approximately 76,142 linear feet of conduit with junction boxes installed in addition 22,000 linear feet of tracer wire for location purposes and underground marking and 6 small and 2 large handholes for route access (Goal 2 / Goal 3).

o P25 Project Team, Public Safety Radio (July Update) – Motorola has finished tower site foundation preparation work, with concrete foundation completed at Frederick site, and drilling for foundation at West Norfolk road site was completed by Mid-October including tower infrastructure delivery with tower crews scheduled for mid-November (Goal 2 / Goal 3).

o Enhanced Service Delivery Platform - Information Technology encompasses all divisions of municipal operations completed 510 service tickets within the month of August, as an average of 25.50 tickets per day. Through this platform service requests are tracked and escalated depending upon nature of service request (Goal 2 / Goal 3).

o Software Migrations - As Information technology strives to operate within a holistic software environment. The migration of two software platforms Utility Billing and Permitting & Inspections are being migrated to the Tyler Technologies environment. The software migration has begun with data mapping and content preferences user options. Permitting and Inspections software has begun the workflow buildout of various tasks and procedures. Both migrations are expected to be completed by first quarter of 2020. Additionally, IT has been reviewing miscellaneous applications for a holistic replacement of user interface in efforts to improve service delivery productivity (Goal 2 / Goal 3).

o Regional Broadband Committee (HRPDC) - Regional Broadband Steering Committees have completed the necessary steps for the Southside Broadband Network with all southside localities approving the first-reading of authority formations with most councils setting adoption dates of November 15th (Goal 2 / Goal 3).

o All Hazards Advisory Committee, Cyber-Security Sub-Committee (HRPDC) - AHAC Cyber-Committee have an approved the USAI project funding for Cyber

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Security activities which be based on a regional framework assessment of all localities. Regional localities approved grant funding project for regional NIST policy framework reviews and standards to be followed with policy adoption and standards (Goal 2 / Goal 3).

• Libraries o The Department of Libraries is grateful for the assistance of Behavioral Healthcare Services, who regularly send staff to Main Library to support our most vulnerable citizens.

o Mr. Elliott wrapped up his final meeting of the Virginia Library Association Council in Henrico this week. He steps down from the VLA executive committee at the annual conference October 23 – 25. Mr. Elliott also attended the Virginia Literary Awards gala in Richmond on October 19. He served as a judge for non-fiction Virginia writers.

• Marketing and Communications o Working collaboratively with the Department of Parks, Recreation & Tourism to promote and produce the Annual Safe Trick or Treat. o City Manager’s Office collected 219 neckties in the Ties for Guys Campaign. Coordination with Portsmouth Public Schools will enable us to donate the neckties to high school students in early spring 2020.

o Also served on the Urban League of Hampton Roads for the 2020 Community Leaders Breakfast at the Renaissance Hotel. The event had record ticket sales. Over 700 seats sold for a SOLD-OUT event.

o The City of Portsmouth was also a sponsor for the 2020 Church and Community In Action event at the Edmonds Center. It too was a sold-out event.

• Museums o Exhibits: . On October 15, History Curator Diane Cripps met with Inez Randolph from Grove Baptist Church to discuss the photographic display “Portsmouth Institutions: Grove Baptist Church at 180.” The exhibit will focus on the ways in which the church has meshed with its surrounding community to provide support—like a 30year pre-k school program that existed before the public schools began providing pre-k. The display will be installed at the Main Branch library from mid-January through the end of February. Rachel Enrich, from the library, will be scheduling Ms. Randolph to speak about the history of the church as a special program. . The Naval Museum has opened a new display featuring artifacts that interpret the pre-Coast Guard history of the U.S. Lighthouse Service and the Lifesaving Service. Two uniforms, an award medallion and a pocket watch are part of this display.

Page 7 of 17 o Marketing: . In October the department received a request from writer C. Kimberly Toms, President & Publisher Roulez Media, Roulez Magazine. Roulez Magazine is a locally owned, national digital publication for ages 30+. Ms. Toms stated she was interested in starting an ongoing relationship with the Lightship Portsmouth Museum and the Portsmouth Naval Shipyard Museum to promote some of its news and special events. Some of their regional work at RoulezMagazine.com from the past include recent pieces from Chrysler Museum of Art, MacArthur Memorial and the Pagoda, Lighthouses of the Outer Banks, and Currituck Lighthouse. . Ms. Toms toured the Portsmouth Colored Community Library Museum, the Lightship Portsmouth, and the Portsmouth Naval Shipyard last month with photographer Nicholas Crawford. Here’s the link of the article she wrote with wonderful images. https://roulezmagazine.com/portsmouth-virginia/ o Outreach: . The department exhibited at the 2019 Senior Showcase which was held at the Princess Anne Recreation Center in Virginia Beach on October 30. The event was sponsored by the area city Senior Aging committees. Over 60 suppliers were on hand to distribute senior- related flyers on programs and activities offered by the museums. Approximate 400 were in attendance. . Portsmouth Museums’ staff participated in the Oceana Naval Air Show and engaged students in a STEM activity with 5th grade students from Virginia Beach and Norfolk. The event drew approximately 8,000 students, the largest of its kind in S.T.E.M.’s history. Next year the students from Chesapeake Public Schools will be in attendance. . Education staff manned a display at the September 28 Be Bold, Be Brave, Raise Your Hand held at Pembroke Mall. The event was an effort to support and encourage girl scouts to be leaders. The Portsmouth Museums were joined by other suppliers including WAVY- TV, WHRO, Adams, Hampton Roads Moms, My Active Child, and Tidewater Family. . The Education department has been participating in a literacy program at Simonsdale Elementary School. They went twice in October and will go twice in November. In addition to reading a story, they have designed a “get up and move” portion and an art activity that relates to the book. . The Education department also participated in a number of outreaches. They attended the Children’s Festival in Norfolk with 507 people stopping by their table, the Peanut Festival in Suffolk with 200 stopping by and Fleet Fest with 235 visiting the table. o Programs and Events: . Military Appreciation Day, held on October 12, was very successful. Approximately 1,000 participated in activities at the Children’s Museum

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of Virginia and 165 people visited the Naval Museum and about half that visiting the Lightship. We have confirmed with the Navy that we will again host this collaborative event in October 2020.

• Parks, Recreation, and Tourism o Several staff attended trainings offered by HRM.

o Conducted staff meeting with PRT Leadership Team. Discussed workers’ compensation policy and reporting procedures when staff are injured.

o CIP team reviewed and updated our requests for FY21 – FY25. We submitted the requested CIP budget to the budget team for formal review.

o Hosted the monthly Parks and Recreation Commission meeting. Commission officers were elected and we had a good discussion, with good constructive feedback, about upcoming programs and projects for the department.

o Staff met with Economic Development to go over the addition of tourism zones. This will increase our online tourism footprint by allowing us to be listed on several tourism sites.

o Relaunched the PRT Facebook page with new content.

o Submitted grant paperwork for Virginia Tourism Commission grant that will allow reimbursement for Facebook advertisements.

o Coordinated several meetings in preparation for the Olde Towne Holiday Music Festival.

• Planning o Regional Planning Directors Meeting – The Planning Department hosted the Hampton Roads Regional Planning Directors meeting at the Churchland Library. Kevin Page, Executive Director of the Hampton Roads Transportation Accountability Commission (HRTAC) provided a briefing on the activities of HRTAC and Brian Swets from the Planning Department provided a briefing on the Build One Portsmouth Comprehensive Plan.

• Police o Internal Activities: . Safety Town Meeting – October 1 @ 8:00 am – 4404 Deep Creek Blvd. - Board meeting regarding upcoming Safety in the Streets Awards Presentation . Civil Service Commission – October 3rd @ 4:30 pm – City HR – Attended Quarterly Civil Service Commission Hearing. . GREAT Program Meeting – October 8th @ 1:00 pm – 206 High Street - Representatives from Washington, DC spoke about gang reduction program for implementation in the city’s elementary and middle schools. . Swearing-in Ceremony – October 9th @ 10:00 am – Portsmouth Police Department swore-in (18) police recruits as police officers within the ranks and file of the Portsmouth Police Department.

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. Recruit Graduation – October 9th @ 4:00 pm – 101 Village Ave., Yorktown, VA - Attended the Basic Recruit Graduation for (18) police officers. . Hampton Roads Crime Line Top Cop Awards – October 12th @ 5:30 – 9:00 pm – Renaissance Hotel - Attended event to celebrate Portsmouth Police Department’s Homicide Unit receiving Team of the Year Award. . Swearing-In of Animal Control Officer McEvoy – October 21st @ 10:00 am 206 High Street – Swore in AC Officer McEvoy official as an animal control officer to our unit. . In-Service Training – October 22nd @ 8:00 am – 5:00 pm – Training Unit - Attend Mandatory Training for update and refresher on various police tactics and legal cases. . Boot Camp Selection & Retention Training – October 24th @ 2:00 pm – City HR – Attend Mandatory Session for supervisors.

o Rolls Calls – Uniform Patrol: . Officer of the Month Presentation – October 25th @ 7:30 am – Presented Officer Hill with the Officer of the Month Award at Roll Call Briefing in Uniform Patrol. • Public Utilities o Public Utilities and Waste Management continue to work with Human Resources to fill key positions within the department (Goal 2).

• Public Works o Thirty-five (35) employees representing seven (7) divisions from Public Works and Public Utilities completed the Chemical Spill Response Training/OSHA Level II (Goal 4).

• Social Services o DSS continues to focus on training staff to improve agency customer service and regulatory compliance. A DSS Active Shooter Training was scheduled for November 1, 2019 (Goal 3 & 9).

o DSS continues to work with City HR in filling vacant positions (Goal 11).

III. Citizens, Community, and Business Engagement

• Behavioral Healthcare Service o On October 5, 2019 the Prevention Team collaborated with Portsmouth Public Schools for their National Bullying Prevention Campaign. Educational and informational materials were provided by the prevention team to attendees at the event. There were approximately 124 individuals in attendance of the event which included 3 speakers and 8 local vendors/exhibitors. A Lock and Talk presentation was completed at The National Bullying Prevention Campaign, and there were 3 trigger locks distributed as well as 3 medication lock boxes (Goal 2).

o From October 20–23, 2019, staff attended the AATOD (American Association for the Treatment of Opioid Dependence) training in Orlando, FL. The purpose of the training was to provide basic didactic education on Opioid Maintenance

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Pharmacotherapy and to facilitate understanding of evidence-based principles in medication assisted treatment for opioid dependence (Goal 2).

o On October 21, 2019 two Mental Health Clinicians assigned to Outpatient Treatment Program (OTP) took part in a training at the Renaissance Hotel in Portsmouth for Community Reinforcement and Family Training (CRAFT). This certification is designed to help providers learn and sustain an evidence-based treatment, while maintaining fidelity to the model (Goal 2).

o The Prevention Team went to Cradock, Lakeview, and Victory Elementary Schools to give out information about Red Ribbon Week from October 23-31, 2019. This is an alcohol, tobacco and other drug and violence prevention awareness campaign observed annually in October in the United States (Goal 2).

o Two PDBHS Prevention Specialists represented the agency at the City’s Trunk or Treat on October 26, 2019. The event was held at the Atlantic Union Pavilion, where they greeted parents and distributed candy to children that were in attendance (Goal 2).

o A PDBHS Prevention Specialist represented the agency at the Fall Open House at J.E. Parker Recreation Center on Wednesday, October 30, 2019 (Goal 2).

o Two Play & Learn groups on October 30-31, 2018, at the Churchland Library for children ranging between the ages of 18 through 36 months. The total number of participants was 70. Participants were asked to wear their favorite book character and join the Infant and Toddler Connection of Portsmouth (Part C). The Part C program provided light snacks, music/movement and fun arts/crafts activities (Goal 2).

• Building Official/Permits and Inspections o Continuing to meet with civic leagues in the sectors of the city they are responsible for and report back any issues needing action to the Building Official. Civic League meetings attended this month included: Olde Towne South Civic League, Olde Towne Civic League, Swimming Point Civic League, Prentis Park Civic League, Madison Ward Civic League, Lee Ward/North Brighton Civic League, Westbury Civic League, West Parkview Civic League, Highland Biltmore, Truxtun, Loxley Place, and Wilson Ward (Goal 1).

• Economic Development o Planned and staffed both EDA/PPIC Monthly Meetings with Chair and reviewed their monthly financials with the City’s Finance Dept. for these council appointed boards (Goal 2): . Continued to monitor outstanding local incentive grants provided by EDA.

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o Continued fostering Economic Development's relationship with business organizations and businesses to become more engaged with them (Goal 2): . Represented city at Portsmouth Military Municipal Partnership Initiative Meeting . Represented city at the Portsmouth Partnership Meeting . Represented city at the Hampton Roads Economic Development Authority (HREDA) RED Team Meeting

• Engineering o Staff is engaged with Portsmouth Public Schools on an interpretive education project at Simonsdale Elementary using the low-impact development stormwater features at the school. The initial site inspection and assessment of green infrastructure were performed. Staff is reviewing potential interpretive educational materials (Goal 2).

o Staff continues to work with other localities and agencies on the Hampton Road Regional Connectors Study. https://www.connectorstudy.org/ (Goal 2).

o Staff is engaged in the Bowers Hill Interchange Improvement Study (Goal 2).

o Projects affecting our military partners are underway – Burtons Point Road Reconstruction, Effingham Street Improvements at Portsmouth Naval Medical Center and Ballard Avenue/Hyman Street Improvements. Design is nearly complete for all 3 projects (Goal 2).

o Staff is working with the Planning Department and its consultant on various aspects of the Joint Land Use Study (Goal 2).

• Libraries o Churchland Branch Manager Melinda McKenzie provided a tour and library materials to an adult GED class from the SH Clarke Center on October 15. There were 14 attendees.

o September was Library Card Sign-Up Month – The department offered free replacement cards, featuring “Toy Story” characters, all month and will be available while supplies last.

o Upcoming Programs from the Libraries (check our online calendar for the full schedule at www.PortsmouthPublicLibrary.org): . Adults: • Happy Hands - Churchland Branch, November 18, 2019, 6:00 PM - 7:30 PM @ Conference Room – Churchland Branch. Learn how to crochet. Join a group of friendly handi-crafters for a fun time of learning to crochet.

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• Line Dancing - Main Library, November 2, 2019, 2:00 PM - 3:00 PM @ Meeting Room - Main Library. • Dept. of Veteran Services - Churchland Branch November 13, 2019, 10:00 AM - 3:30 PM @ Conference Room - Churchland Branch. • Crafting @ Cradock, November 13, 2019, 11:30 AM - 12:30 PM @ Cradock Branch Library. • Crochet with Mary Hampton - Manor Branch. November 20, 2019, 11:00 AM - 12:00 PM @ Manor Branch Library

. Children & Family: • Homeschool Meet Up - Main Library November 1, 2019, 11:00 AM - 12:30 PM @ Children's Programming Room - Main Library • STREAM (Science, Technology, Reading, Engineering, Arts, Math) Club (4th-6th grade) - Churchland Branch November 5, 2019, 5:30 PM - 6:30 PM @ Children's Program Room - Churchland Branch • Preschool STEM - Manor Branch November 12, 2019, 10:30 AM - 11:00 AM @ Program Room - Manor Branch • Girls Who Code (3rd - 5th grade) - Main Library November 14, 2019, 4:30 PM - 5:30 PM @ Children's Department - Main Library • Movie Monday - Cradock Branch November 18, 2019, 3:30 PM - 4:45 PM @ Cradock Branch Library . Teens: • Teen Book Group - Churchland Branch November 5, 2019, 4:00 PM - 5:00 PM @ Teen Scene Room - Churchland Branch • Girls Who Code (6th - 12th grades) - Main Library November 20, 2019, 4:15 PM - 5:15 PM @ Teen Room - Main Library • Teen Book Club - Manor Branch November 26, 2019, 2:45 PM - 4:00 PM @ Program Room - Manor Branch Library • Game Day - Cradock Branch November 26, 2019, 3:30 PM - 4:30 PM @ Cradock Branch Library o October 2019 Snapshot: . Items checked out: 16,223 . Fines/Fees Collected: $2,052.39 . Monthly Visitor Gate Count: 31,262 . New Library Cards Issued: 317 . Computer User Sessions: 3,034

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• Marketing and Communication o Media Methodology (e-blast messages/promotion): Police Promotional Ceremony; HRT Service Increase Route 44; 39th Annual Ghost Walk in Olde Towne; 5th Annual Veterans Day Ceremony; Fall Open House at J.E. Parker Recreation Center; Farmers Market; Fall Back Notice; TCC Animal Farm (Theater); DEA National Drug TakeBack Program; “Hall” O Ween Costume Day; City Treasurer’s Office: Online Payments; Garbage Collection/Reschedule Notice; Still Climbing (the 2019 Group); Guess Who’s Retiring; HRPDC Joint Land Use Study (Goal 2).

o Telling Our Story, E-Daily (Media Relations), and PCTV Features: Centuries of History in a Port’O Call; 10 Signs of Alzheimer’s; VDOT Test Lifts; PVH volunteers solicitation; Rabid Raccoon; Portsmouth Vignettes: I Am Portsmouth/Portsmouth Proud Campaign (post on the station, YouTube Channel and social media (Goal 2).

• Parks, Recreation & Tourism o Staff met with representatives from the following community/business groups: . Olde Towne Civic League . Olde Towne Business Association . Hoffler Creek Wildlife Preserve . Paradise Creek Nature Park . Churchland Softball League . Military Affairs Commission

o Athletics division held a meeting with all youth basketball associations. Discussion included interleague play and scheduling games at the recreation centers.

o Athletics division held a meeting with all youth football associations. Discussion included combining associations into Pop Warner and American Youth Football (AYF) to allow for better competition and better player development.

rd o Coordinated a very successful 3 annual Trunk or Treat event and Haunted House. Multiple departments collaborated to host this event which saw an estimated 4000 in attendance.

o Two PRT staff met with the city’s Neighborhood Incentive Grant team to determine this year’s grant awardee.

o Attended the Bike/Pedestrian Plan meeting along with staff from Engineering, Planning, VDH, and the city’s consultants from Alta. Data was shared and maps were developed in preparation for the public input meeting.

o Participated in an interview for PCTV to highlight upcoming November and December events and programs.

• Police o Participated in the following events (Goal 1): . LEC Tutoring Training – October 1 @ 11:00 am – 13 Police Officers volunteered to assist for the 3rd year in a row with tutoring of our 1st and 2nd graders at John Tyler Elementary School, Parkview Elementary and Page 14 of 17

Westhaven Elementary Schools. All tutors had to attend a mandatory training session. . Cocoa with Cops – October 2nd @ 9:30 am – 801 Tazwell Street – Attended Community Presbyterian Church on National Coffee with a Cop Day to share cocoa and a story with daycare children. Mounted Patrol Horse and K9 were also in attendance. . TRIAD – October 3rd & October 24th @ 10 am – 2 pm – Partnership with Sheriff’s Department and our mature citizens’ field trip to Waterside in Norfolk. . Park Manor Civic League – October 3rd @ 7:00 pm – Discussed crime trends and current policing strategies for the police department at the community meeting. . Safety & Security for Places of Worship – October 5th @ 9:30 – 12 pm – Calvary Evangelical Church – Annual Meeting with faith leaders to discuss safety concerns and prevention tips regarding places of worship. . Olde Town Business Association Meeting - October 8th @ 8:00 am – Towne Bank – Attended Monthly meeting to discuss false police report incident that occurred in Olde Town and reported to the media as well as address crime concerns or issues for the business district. . Warrant Realty Annual First Responders Cookout – October 10th @ 11:00 am – 2:00 pm – 4940 W. Norfolk Road – Attended community event for new business in the City of Portsmouth. . ACTION Meeting – October 15th @ 9:00 am – Meeting with property managers from apartment complexes throughout the city to discuss topics of interest. This month’s topic was domestic violence and the HER shelter was presenting. . Faiths Behind the Badge Meeting – October 17th @ 2:00 pm, Police Training Unit, 309 Columbia St. – Meeting with various faith leaders throughout the city wherein we selected 35 needy families within the City of Portsmouth, to adopt for the Thanksgiving and Christmas Holidays. We will deliver thanksgiving boxed meals to these families in November as well as Christmas Gifts in December. . Bike and Walk against Gun Violence – October 19 @ 8:00 am – 11:00 am – 16 Crawford Circle – Event sponsored by Councilman Glover. 1 mile bike/walk event to end gun violence. Several bike certified police officers rode their police bikes and participated in this event. . I. C. Norcom Class of 2009 Family Fun Day – Oct. 20 @ 3:00 pm – 8:00 pm – Officers attended community event at I. C. Norcom Softball field. . Bully Prevention School Presentations - October 21st and October 22nd – 9:30 am – 11 am – School Resource Officers gave anti bullying presentation at Lakeview and Brighton Elementary Schools.

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. LEC Tutoring – October 24th @ 9:30 am – John Tyler Elementary School – 1st day of tutoring for 2019 school year. Begins one hour per week of tutoring for a 2nd grade student at this school. . Community Engagement Walk – October 24th @ 5:30 pm – Monthly walk conducted at 1301 Frederick Boulevard due to recent increase of shoplifting and commercial robberies. . 39th Annual Olde Town Ghost Walk – October 25th @ 7:00 pm – 9:00 pm – Police Officers will provide security and traffic control for the participants attending the Ghost Walk. . Trunk or Treat Event – October 26th @ 3:00 pm – 7:00 pm – The Portsmouth Police Department scare team will provide boos and shrieks for all ages daring to enter our Haunted House as part of the City’s Trunk or Treat event held at the Atlantic Union Bank & Trust Pavilion. . Portsmouth’s Civic Leagues Chat & Chew – October 26th @ 12:00 pm – 2:00 pm – 306 High Street - Officers attended this community event to enhance the partnership and effectiveness of civic leagues providing safety and prevention tips to our residents. . PAL Board Meeting – October 28th @ 12:00 pm, Police Training Unit, 309 Columbia St. – Feel free to join the PAL Board or listen to the great programs we have for children starting at ages 8-20 years old, year round; which enhances the positive relationship with the youth of our city and promotes healthy living and leadership growth for our adolescents.

• Public Utilities o Waste Management supported and collaborated with City departments in the hosting of the Come Home to Cradock, Bike This Way, Olde Towne Ghost Walk, Safe Trunk or Treat, Olde Towne Cruise-In and Hoffler Creek Trick or Treat events. In addition, Waste Management supported Adopt a Spot clean up events with Jack and Jill Park View Community, Lilly of the Valley Community, Delta Sigma Theta Sorority, Naval Medical Center, Zadok and Zeta Phi Beta Sorority (Goal 2).

• Public Works o Public Works had a successful meeting with the citizens from 1512-1516 City Park Avenue to discuss storm drain concerns and update them on the repairs that were made (Goal 2).

o The Mosquito Control division of Public Works assisted the U.S. Army Corps of Engineers in an aerial larvicide at Craney Island for juvenile mosquitoes. The division still monitors and treats mosquito populations throughout our City as needed (Goal 2).

o The Stormwater division completed cleanup of 480 linear feet of ditch on Victory Blvd., removing over 100 tons of material (Goal 2).

• Social Services o DSS invites community service providers, whose services are in alignment with the Mission of DSS, to present their programs to the DSS Management Team. The purpose of this is to increase community partnerships that will assist in addressing

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the needs of our children and families. Two agencies presented their programs (Goal 1): . LEVOC presenter Tanya Bray . Kids, Kin, N Caregivers Inc. presenter Kathy Dial o Continues to participate in monthly, bi-monthly or quarterly meetings with Hampton Roads Workforce Development Board and Youth Services Board, Social Services Advisory Committee, Tidewater Youth Services Commission, Portsmouth Homeless Action Consortium, the Local and Regional Re-entry Council, Virginia Department of Social Services Eastern Regional Meetings, the Community Policy and Management Team and the Local Drug Treatment Court and Advisory Council, Community Criminal Justice Board meeting (Goal 2).

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