EVESHAM TOWN COUNCIL
PLANNING AND ESTATES COMMITTEE
Notice is hereby given of the PLANNING AND ESTATES COMMITTEE will be held on MONDAY 29 MARCH 2021 at 6.30 pm to which you are hereby summoned for the transaction of the business specified below
The meeting will be held via Video Conference in accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.
Admission of the Public and Media
Members of the Public and Media are welcome to attend in accordance with the Public Bodies (Admission to Meeting) Act 1960 Section 1. Public Participation is welcomed and will be in accordance with Standing Order 3(e) to 3(j) on a matter before the Committee. The public are also welcome to observe the meeting. The meeting will be held via video conferencing platform Zoom https://us02web.zoom.us/join. For security reasons you will need to contact the Town Clerk via email in advance of the meeting to get the meeting ID and password. Email [email protected].
Recording of Meetings Under the Openness of Local Government Bodies Regulations 2014 the council’s public meetings may be recorded, which includes filming, audio-recording as well as photography.
AGENDA 1. Apologies for Absence
2. Declarations of pecuniary or other interest including requests for dispensation (if any)
3. Minutes of the last meetings To receive and agree the minutes of the last meeting of this committee held 22 February 2021 (attached)
4. Planning Applications – To receive and consider planning applications received from Wychavon District Council since the last meeting of the Planning and Estates Committee or Town Council Report attached
5. Planning decisions Report attached
6. Allotment Rents 2022/23 Report attached
7. Request to install steps at Common Road allotment site Report attached
8. Matters of urgency raised, for information only, at the discretion of the Chairman notice of which is to be given prior to the commencement of the meeting
Stuart Carter Town Clerk
Evesham Town Council Tel: 01386 565700 Unit 6 (Ground Floor) Abbey Lane Court Abbey Road www.eveshamtowncouncil.gov.uk Evesham Worcestershire WR11 4BY
Committee Circulation: Cllr Mrs S Amor (South) Ex-officio (Town Mayor), Cllr G Bearcroft (Little Hampton), Cllr A Booth (Vice-Chairman) (Bengeworth), Cllr P Clifford (Chairman) (Little Hampton) Ex- officio (Deputy Mayor), Cllr M Goodge (Bengeworth) Cllr R Hale (Bengeworth), Cllr Miss E Haynes (Great Hampton), Cllr Mrs J Johnson (Avon), Cllr Mrs J Sandalls (Twyford), Cllr Mrs S Schaathun (Little Hampton), Cllr Mrs C Smith (South)
Also circulated electronically to all other councillors for information
Minutes of the Meeting of the PLANNING AND ESTATES COMMITTEE held at 6.30 pm on MONDAY 22 FEBRUARY 2021 via the Zoom video conferencing platform and in accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.
Those present:
Chairman: Cllr P Clifford Vice Chairman: Cllr A P Booth
Councillors: Cllr Mrs S Amor (Mayor) Cllr G Bearcroft, Cllr M Goodge, Cllr R Hale, Cllr Miss E Haynes, Cllr Mrs J Johnson, Cllr Mrs S Schaathun,
Officers: Mr S D Carter (Town Clerk) Mrs K Cullen
33. Apologies for Absence
Apologies for absence were received from Councillors Mrs J Sandalls and Mrs C Smith.
34. Declarations of pecuniary or other interest including requests for dispensation (if any)
Cllr R Hale declared a non-pecuniary interest in agenda item 3.3 (planning) since his niece and her husband own the Wisdom Hall.
35. Minutes of the previous meeting
Minutes of the meeting held on 25 January 2021 were circulated with the agenda.
It was RESOLVED to accept the minutes as a true and accurate record.
36. Planning Applications a. 20/02763/FUL – Bengeworth – Delegated Wychavon District Council Public Conveniences Waterside Demolition of public toilets to basement level and rebuilding including alterations to steps, tree works and landscaping. https://plan.wychavon.gov.uk/Planning/Display/20/02763/FUL
It was RESOLVED to recommend that this application be approved subject to there being temporary toilet facilities for the duration of the works. b. 20/02915/LB – Bengeworth – Delegated Evesham Town Council Evesham Town Hall Market Place Installation of second handrail on stairs. Fixings for audio visual equipment in Council Chamber https://plan.wychavon.gov.uk/Planning/Display/20/02915/LB
It was RESOLVED to recommend that this application be approved
c. 21/00100/GPDO – Bengeworth – Delegated George Staffordshire Developments Ltd Wisdom Hall 12-13 Cowl Street Prior notification for change of use from offices (Class B1(a) to 4 dwelling houses (Class C3) https://plan.wychavon.gov.uk/Planning/Display/21/00100/GPDO
It was RESOLVED to recommend that this application be approved subject to the sky light over the bedroom not being overlooked by the roof terrace and there being a bicycle rack provision installed for residents use. d. 20/02806/HP - South – Delegated Mr. Kieran Lewis 20 Poplar Close Erection of two storey side extension and porch https://plan.wychavon.gov.uk/Planning/Display/20/02806/HP
It was RESOLVED to recommend that this application be approved e. 21/00085/HP – Little Hampton – Delegated Mr I Petrov 67 Larkspur Drive Proposed rear and side extensions https://plan.wychavon.gov.uk/Planning/Display/21/00085/HP
It was RESOLVED to recommend that this application be approved, however concern was voiced about the colour of the bricks. f. 21/00159/FUL & 21/00160/LB Bengeworth – Delegated Evesham Abbey Trust Land Adjacent To Abbey Park Abbey Road Removal of parlous fabric at the east end of the historic nave. Installation of metal railing. https://plan.wychavon.gov.uk/Planning/Display/21/00159/FUL
It was RESOLVED to recommend that this application be approved
g. 20/02634/HP – Great Hampton – Delegated Mr & Mrs Shepherd 6 Mill Road Extension to rear. Replacement porch to front. https://plan.wychavon.gov.uk/Planning/Display/20/02634/HP
It was RESOLVED to recommend that this application be approved h. 21/00070/HP – Bengeworth – Delegated Muhamed Mujicic 51 Elm Road Installation of dropped kerb https://plan.wychavon.gov.uk/Planning/Display/21/00070/HP
It was RESOLVED to recommend that this application be approved – however it was on the condition that the kerb itself be dropped and the path remain level. i. 21/00184/HP – Bengeworth – Delegated Miss Sumi Begum 1 Abbey Road Erection of single storey extension, loft conversion and garden shed (Variation of conditions 2 and 5 Ref. 20/02453/HP)
Clerks Note:
Condition 2. Unless where required or allowed by other conditions attached to this permission/consent, the development hereby approved shall be carried out in accordance with the information (including details on the proposed materials) provided on the application form and the following plans/drawings/documents – Site Location Plan 4546/001 Existing Block Plan 4546 Existing Elevations and Floor Plans Sheet 1 4546 Existing Elevations and Floor Plans Sheet 2 4546/2 Proposed Ground Floor Plan 4546/002 Proposed Block Plan 4546/1 Proposed Elevations and Floor Plans Sheet 1 4546/1 Proposed Elevations and Floor Plans Sheet 2 4546/1 Proposed Elevations, Floor Plans and Site Sheet 3 4546/5 Proposed Main Section 4546/3A Proposed Second Floor 4546/4 Proposed Section Single Storey 4546/1 RevB Proposed Elevations and Floor Plans and Site Reason: To define the permission. Condition 5. The development hereby permitted shall not be occupied until the garden land has been implemented as per drawing no. 4546/1 Rev B. Reason: To preserve the amenities of the property in accordance with SWDP21 of the South Worcestershire Development Plan
It was RESOLVED to recommend that this application be approved j. 21/00145/HP – Delegated – Little Hampton Mr Alan Pye 188 Cheltenham Road Extend width of dropped kerb https://plan.wychavon.gov.uk/Planning/Display/21/00145/HP
It was RESOLVED to recommend that this application be approved however concern was raised that the dropped kerb would lead to vehicles driving over a drain which in turn could cause a noise issue.
37. Planning Decisions
Circulated with the agenda were the latest planning decisions from Wychavon District Council as detailed below for information.
Planning No: Applicant: Address: Brief Description ETC: WDC: 20/02285 Evesham Rowing Abbey Road Demolition of hipped roofs and new mono- Approve Approve Club pitched green roof 20/01760 Mr/s Bille Bye Ways Two storey extension Approve Approve Greenhill Park Road 20/01698 Sara Plumb 64 Waterside Two storey extension Approve Approve
19/01410 Green Gables Kings Road Demolition of existing and erection of 76 Refuse Approve properties
20/02660 Banbury & Friends Erection of outbuilding in Peace Garden Approve Approve Evesham Area Meeting Quaker House 20/02705 Mr Prouse 39 Mansion Two storey side and rear extension Approve Approve Gardens
20/02778Dormer All Things 26 School Erection of dormer bungalow Approve Approve Property Road
20/01943 Online Home 2 Millennium Erection of temporary building Approve Approve Retail Court
38. Traffic Order Consultation – Prohibition of Waiting on Alexandra Road, Hampton
Circulated with the agenda was a Public Notice from Worcestershire County Council detailing their intention to prohibit waiting at any time on the north side of Alexandra Road from a point 10 metres west of its junction with School Road for a distance of 9 metres in a westerly direction (south side) from a point 10 metres west of its junction with School Road for a distance of 19 metres in a westering direction.
It was RESOLVED to recommend that this Order be approved.
39. It was RESOLVED that in accordance with Standing Orders the Council move into confidential session due to the nature of what was being discussed, this being quotes to undertake work
40. Quotes to install bannister at the Town Hall stairs
In confidential session, quotes to install a new handrail at the town hall were discussed.
It was explained that the Town Council has been lobbied by user groups at the Town Hall for a number of years to install a banister up the left side of the stairs as you go up. The Town Council applied for and were successful in getting funding for this through New Homes Bonus. The third phase of the project at the town hall (following a new lift, and new town hall floor) included a new handrail and provision of audio visual equipment in the main hall and chamber, the contract for which had already been awarded to Hadleigh Technical Support some time ago but then delayed by the pandemic and requirement for listed building consent.
The Clerk reported that getting quotes in the time of a pandemic has not been easy however, the Clerk supplied the plans and drawings and met three joiners at the town hall to enable them to price the job. We put the job up on a builder’s job website stating we wanted quotes for this work. They were asked to provide a quote to build and install a handrail that matched the existing in line with the listed building requirement, but without the curls at the end. The quotes were also referred to our architect to check. We had three companies who wanted to quote. All three visited the town hall, measured and took pictures to help prepare their quote. The Clerk confirmed that one company had emailed that afternoon to state that he did not want to quote.
Quotes were considered from Carlton Smith Ltd who were based in Pershore and Hazel Projects who were based in Cheltenham.
Given that the quote from Carlton Smith Ltd was less, the company was local and that one of the members had used them for a job at his place of work and vouched for their quality it was RESOLVED to award the contract to Carlton Smith Ltd who had quoted £2,445.
It was RESOLVED to end confidential session.
41. Matters of urgency raised, for information only, at the discretion of the Chairman
There were no matters raised under this item.
NOTED
There being no further business, the meeting closed at 7.18 pm
COUNCILLOR P CLIFFORD CHAIRMAN
Agenda Item No. 4 EVESHAM TOWN COUNCIL
COMMITTEE: PLANNING AND ESTATES
DATE: 29 MARCH 2021
SUBJECT: PLANNING APPLICATIONS
REPORT BY: COMMITTEE CLERK
1.0 PURPOSE OF REPORT
1.1 To advise Members of the planning applications received from Wychavon District Council for consultation.
1.2 On each application it is detailed whether the decision is delegated to the officer or whether it is likely to go to WDC’s planning committee for a decision. When applications are considered by committee, the Town Council has an opportunity to send a representative to speak on that application should it so wish.
2.0 RECOMMENDATIONS
2.1 Members’ recommendations are requested.
3.0 PLANNING APPLICATIONS
3.1 20/02896/CA – Delegated – Avon Attwoods Pension Trust Rear of 90 High Street Removal of roof from small warehouse, take out front warehouse walls, toilet block and storage rooms, strengthen and maintain retaining walls at same height as other walls surrounding property. https://plan.wychavon.gov.uk/Planning/Display/20/02896/CA
3.2 21/00244/HP – Delegated – Little Hampton Mr Greg Fisher 62 Isbourne Crescent Conversion of existing log cabin from office/games room to ancillary annexe https://plan.wychavon.gov.uk/Planning/Display/21/00244/HP
3.3 21/00351/LB – Delegated – Bengeworth Ms Catherine Robertson 11 Church Street Replacement of UPVC windows and external doors with painted wood sash and casement windows and framed, half-glazed and boarded doors https://plan.wychavon.gov.uk/Planning/Display/21/00351/LB
3.4 21/00365/HP & 21/00366/LB– Delegated – Bengeworth Mr Mesquita The Coach House 88B Port Street Install Replacement Windows subject to Enforcement Action (Ref ENF/19/0272) https://plan.wychavon.gov.uk/Planning/Display/21/00365/HP
3.5 21/00349/HP - Delegated – Avon Mr R Wyld 72 Albert Road Demolish existing rear extension, garage and car port Erection of single storey side and rear extension. https://plan.wychavon.gov.uk/Planning/Display/21/00349/HP
3.6 21/00275/FUL – Delegated – South/Little Hampton Miss Lucy Pratt 4 Mayfair Replacement of existing windows, repositioning of door and removal of porch https://plan.wychavon.gov.uk/Planning/Display/21/00275/FUL
3.7 21/00404/RM – Delegated – South Mr R Thomas, Thomas & Thomas Ltd 21 Sycamore Avenue Application for approval of reserved matters pursuant to application 18/02709/OUT for demolition of bungalow (21) and construction of 3 new dwellings and access from highway. https://plan.wychavon.gov.uk/Planning/Display/21/00404/RM
3.8 21/00425/HP – Delegated – Great Hampton Mrs D Hill 42 Falkland Road Single storey rear extension and installation of one rooflight to the existing garage https://plan.wychavon.gov.uk/Planning/Display/21/00425/HP
4.0 FINANCIAL IMPLICATIONS
4.1 None for the Town Council.
5.0 LEGAL IMPLICATIONS
5.1 None for the Town Council.
Agenda Item No. 5
Planning No: Applicant: Address: Brief Description ETC: WDC: 20/02915 ETC Town Hall Hand rail and IT equipment Approve Approve
21/00145 Mr Pye 188 Extend width of dropped kerb Approve Approve Cheltenham Road 20/02634 Mr/s Shepherd 6 Mill Road Extension to rear, replacement porch Approve Approve
21/00100 George Wisdom Hall Change of use from offices to 4 dwelling Approve Approve Staffordshire Dev houses
21/00184 Miss Sumi Begum 1 Abbey Road Single storey extension, loft conversion and Approve Approve garden shed
20/02827 Tosney Dev 2 Shor St Demolition of industrial units and erection of Approve Approve 5 dwellings
Agenda Item No. 6
EVESHAM TOWN COUNCIL
COMMITTEE: PLANNING AND ESTATES
DATE: 29 MARCH 2021
SUBJECT: ALLOTMENT RENTS 2022/23
REPORT BY: TOWN CLERK
1.0 PURPOSE OF REPORT
1.2 To seek Members views on the allotment rents for 2022/23.
2.0 RECOMMENDATION
2.1 It is recommended that the Council sets an allotment rent for the year 2022/23.
3.0 BACKGROUND
3.1 Due to legislation, the council are required to set the allotment rents 12 months in advance.
3.2 Historical rental charges have been:
With Water: Without Water
2016 £58 £46 2017 £58 £46 2018 £65 £48 2019 £65 £48 2020 £70 £52 2021 £75 £55
3.3 The income fees for 19 allotments without water in 2021 will be £1045 and the income fees for 81 allotments with water will be £6075.
3.4 Water bills in the 2020/21 financial year are as follows:
Rynal Place
2020/21 water bills Estimated £500.00
Common Road
2020/21 water bills Estimated £450.00
3.5 These costs do not take into account staff time or administration.
4.0 FINANCIAL IMPLICATIONS
4.1 These are dealt with in the report.
5.0 LEGAL IMPLICATIONS
5.1 Allotment rents are required to be set 12 months in advance.
5.2 An allotment authority may charge such rent ‘as a tenant may reasonably be expected to pay for the land if let for such use on the terms on which is in fact let’. Allotments Act 1950 s. 10 (1).
Agenda Item No. 7
EVESHAM TOWN COUNCIL
COMMITTEE: PLANNING AND ESTATES
DATE: 29 MARCH 2021
SUBJECT: REQUEST TO INSTALL STEPS AT COMMON ROAD ALLOTMENT SITE
REPORT BY: TOWN CLERK
1.0 PURPOSE OF REPORT
1.2 To seek Members views a request to install steps to an allotment site.
2.0 RECOMMENDATION
2.1 It is recommended that the Council makes a recommendation
3.0 BACKGROUND
3.1 Allotment 197 has been allocated to Working World Project as a chance for the clients to have a go at growing their own vegetables and use in their café.
3.2 Unfortunately the path up to the allotment that was originally there has been eroded with time and the clients are finding it difficult to access the allotment
3.3 Working World have approached Evesham Town Council to make the allotment accessible for their clients by putting in their own steps at their own cost.
3.4 They have stated that if possible they could replace the stones from the road with steps followed by a path along to the allotment with a handrail for safety
4.0 FINANCIAL IMPLICATIONS
4.1 These are dealt with in the report.
5.0 LEGAL IMPLICATIONS
5.1 None for the council.