Contractors Site Induction Strand North , Virginia Woolf Building & Maughan EF-ASU-04-F00021 V1.2 July 2021 1 Welcome

About Bush House, Virginia Woolf Building and the Maughan Library

King’s College is an international Higher Education institution.

The campus consists of several buildings within the Aldwych Quarter, a mix of teaching, office space, research facilities and .

The Maughan Library is the main university research library of King's College London, forming part of the Strand North Campus. It is spread across four floors and mezzanines. The library hosts a variety of study spaces, including Group Study rooms, Computer Rooms, Postgraduate Zones, Assistive Technology rooms and a Wellbeing Room.

For further information please visit: https://www.kcl.ac.uk/visit

EF-ASU-04-FOOO21 V1.2 July 2021 2 Campus Buildings

This induction covers the below properties:

Bush House (formerly Centre Block). Bush House - Northeast Wing. Bush House - Southeast Wing. Bush House Under croft. Bush House - Northwest Wing (King’s Sport areas on the Ground and Lower Ground Floors only). Melbourne House (King’s areas on the Ground floor, 6th floor, and 8th floor only). Virginia Woolf Building, 22 Kingsway. Maughan Library, .

The Engineering Office is located in Bush House (Centre Block) on the lower ground floor Facilities Office-also in the Strand South Kings Building room K-2.95.

Permission to work within Northwest Wing and Melbourne House may also need to be sought from the Landlord. Please liaise with your King’s contact to ensure all necessary approvals are in place prior to your attendance.

EF-ASU-04-FOOO21 V1.2 July 2021 3 Site InformationSite Information

Buildings are typically open between 8am and 6pm, Monday to Friday. Access outside of these hours is only with prior agreement.

• You must access each building via the designated entrance and exit only.

• Wireless Access: is via The Cloud - Guest Wi-Fi.

• Welfare facilities must be pre-agreed with your King’s project/contract manager and will be located in buildings that are open.

• Only use your allocated welfare facilities.

• King’s Food outlets are providing a limited take-away service only.

• All deliveries must be received and handled by yourself.

• No storage of materials/tools is permitted unless by previous agreement with your KCL contact.

• We expect everyone on campus to wear a face covering inside our buildings, unless you are not able to for medical reasons.

EF-ASU-04-FOOO21 V1.2 July 2021 4 SiteSocial Information Distancing

• Throughout some of our buildings you will see signage indicating directional routes around the area. Please follow these routes, as they are designed to aid social distancing.

• We appreciate these routes may result in it taking you longer to move through the building, but it is essential that you follow these and we ask for your support.

• Corridor signs will indicate the direction in which you should travel.

• Some corridors are wide enough to allow 2-way traffic. Again, signage will indicate when this is the case. In these instances please keep to the left-hand side of the corridor.

• Please only use lifts when absolutely necessary and follow the capacity levels.

EF-ASU-04-FOOO21 V1.2 July 2021 5 Travel to Site

In line with Government guidance, face coverings must be worn for the full duration of journeys on the public transport network from Monday 15 June 2020.

LIMITED PARKING AT THE MAUGHAN LIBRARY. You should assume that no parking is available. Unless agreed with your King’s project/contract manager. NO PARKING IS AVAILABLE AT THE VIRGINIA WOOLF BUILDING OR BUSH HOUSE.

Nearest train: Charing Cross: 9 minute walk. Waterloo: 12 minute walk. Waterloo East: 10 minute walk. Blackfriars: 12 minute walk. Nearest Tube: Temple (District and Circle lines): 2 minute walk. Charing Cross (Bakerloo and Northern lines): 10 minute walk, Embankment (District, Circle and Bakerloo lines): 10 minute walk, Waterloo (Jubilee, Northern, Bakerloo, Waterloo & City lines): 12 minute walk, Holborn (Central and Piccadilly lines): 10 minute walk. Chancery Lane (Central line): 10 minute walk. Nearest bus : Buses stopping outside the Strand Building: 1, 4, 26, 59, 68, 76, X68, 168, 171, 172, 176 (24 hour), 188, 243 (24 hour), 341 (24 hour), 521. By Boat - commuter river service : From the west, Putney - Blackfriars: get off at either Embankment Pier or Blackfriars Pier. Motorcycles : Bays in the Strand, Arundel Street, Temple Place and other nearby streets. Bicycle stands: Within the Maughan Library and Bush House courtyards.

EF-ASU-04-FOOO21 V1.2 July 2021 6 Campus Detail Map

EF-ASU-04-FOOO21 V1.2 July 2021 7 Site Security • You may be issued with an ID card upon completion of the induction process. • Your ID card must always be visible to and from the site and be kept on your person. • ID cards to be returned to the Estates & Facilities Office upon leaving site.

ACCESS CONTROL • DO NOT leave external doors open and unattended. • DO NOT let anyone in without asking them to produce their pass. • Inform Security if an access control or fire door needs to be kept open: • Bush House Security on Tel: 020 7848 8661 • Maughan Library Security on Tel: 020 7848 1428 • Virginia Woolf Building Security on Tel: 020 7848 1803

SECURITY • Scaffolds and builders’ lifts must not be accessible out of hours to students, staff, security or other contractors. • Security measures must be agreed before erection of the equipment. • Ladders must be secure when not in use. • Inform Security if you require out of hours or weekend working. • DO NOT leave waste anywhere onsite e.g., in stairwells, corridors, cleaner's cupboards etc.

EF-ASU-04-FOOO21 V1.2 July 2021 8 Accidents/Incidents

Accidents/Incidents Reporting: • Advise KCL local security for support and where applicable contact the emergency services as directed. • Contact your KCL representative to inform them of any accident/incident or near miss. • All Accidents or incidents, including near misses must be reported firstly through your own company’s system. Then through the KCL project manager or KCL Airsweb found here (no login required – select Enter Accident/Incident Tab). • RIDDOR events should be brought to the attention of KCL as soon as possible.

EF-ASU-04-FOOO21 V1.2 July 2021 9 Emergency Arrangements

For Accidents/Incidents including:

• SUSPICIOUS PACKAGES. • CHEMICAL/BIOLOGICAL SPILLAGES. • DISCOVERY/ACCIDENTAL DAMAGE OF SUSPECT ASBESTOS MATERIAL.

Contact SECURITY on: • 020 7848 8661 – Bush House. • 020 7848 1803 – Virginia Woolf Building. • 020 7848 1428 – Maughan Library.

The nearest Accident & Emergency unit is located at St Thomas' Hospital. King’s Security Desks are located at:

• Bush House - Southeast Wing Reception. • Bush House Reception. • Bush House - Northeast Block Reception. • Maughan Library Security Lodge. • Virginia Woolf Building North & South Entrances.

EF-ASU-04-FOOO21 V1.2 July 2021 10 Fire Alarm Bell Test

Fire Alarm Tests are carried out every Wednesday between 08.30 and 11.00 am

Bush House – 08:30 Bush House Northeast Block – 08:40 Bush House Southeast Block - 08:50 Maughan Library – 09:00 Virginia Woolf Building – 11:00

EF-ASU-04-FOOO21 V1.2 July 2021 11 Fire and Evacuation

The Fire Alarms on this campus are electronic sounders.

When it sounds:

• Stop work and evacuate if the fire alarm sounds for more than 30 seconds (or if told to do so). • Follow the fire exit signs to the nearest available exit. • Foreman/Supervisors to ensure all personnel have been accounted for.​ • When leaving the building, personnel must safely disperse and distance themselves from the immediate area. • Please return to your original point of entrance 30 mins after being evacuated. • Do not re-enter the building until you’re told it is safe by an Evacuation Marshal or Evacuation Controller (wearing a high-vis jacket/vest). • Always keep fire escape routes clear.​ • Never leave a fire door open.​

Please ensure you familiarise yourself with the emergency procedures for the building/buildings you may be working in.

EF-ASU-04-FOOO21 V1.2 July 2021 12 SiteHygiene Information Measures

• Hand sanitiser is available at entrances, portable sinks have been provided at many entrances to buildings.

• Please wash your hands as soon as possible after you arrive.

• Additional cleaning has been scheduled throughout the day to refresh bathrooms and to clean high touch point areas e.g. corridor doors.

• Please touch as few items/surfaces as possible and wash your hands immediately afterwards.

• Please avoid touching your face.

EF-ASU-04-FOOO21 V1.2 July 2021 13 Sustainability

Pollution: • Any activities requiring discharge to the drainage system should be identified prior to the commencement of any work and discussed with the University Project Manager or the Operations Sustainability Manager. • Any person discovering a spillage that could cause pollution must take immediate action to contain at source, to prevent the spillage from entering drains. Spillages must not be flushed down drains but cleaned up using appropriate spill kit materials. • Such incidents must be reported to the University Project Manager the same day, explaining appropriate action taken, and KCL Airsweb found here (no login required – select Enter Accident/Incident Tab).

Waste Storage and Disposal: • ​Contractors are responsible for arranging removal of all waste generated from their works by a registered waste carrier, • in accordance with Duty of Care provisions and must NOT use University waste bins or skips. • Records including Waste Transfer Notes (or Consignment Notes for hazardous waste) must be kept, and a monthly report on waste volumes provided to the University Contract/Project Manager on request.

Conservation of Biodiversity: • ​All trees, hedges, ponds, streams and other wildlife features should be protected from damage during construction works. • No works to trees should be carried out without prior confirmation that it is covered by a Tree Preservation Order (TPO). • The University has an active Biodiversity Action Plan found here; this document can help inform decisions about habitat enhancements during a development. Additional sustainability policies can be found here .

Further advice can be obtained from the Sustainability Team: • Sustainability Team: 020 7848 6229 or [email protected] • Sustainability: https://internal.kcl.ac.uk/about/ps/estates/Sustainability/index

EF-ASU-04-FOOO21 V1.2 July 2021 14 Estates & Facilities Procedures

The following work requires at least 5 days' notice​.

• Access to ceiling voids​. • Work involving noisy or dusty procedures​. • Work requiring isolation of fire detectors.​ • Working with or altering building fabric.​ • Installation of Services (including IT) • Construction Works​.

Do NOT move or disconnect any security devices without prior notification and approval of the Estates & Facilities and Security Departments.

• Hand tools and plant must be 110v and PAT tested​. • Trailing leads must be covered in high visibility tape​. • All equipment must be provided by you and may NOT be left in any building​. • In the event of unscheduled work/unforeseen circumstances staff need to be aware of the conditions of the risk assessment.​

No noisy works are to be carried out unless prior authorisation has been confirmed​.

EF-ASU-04-FOOO21 V1.2 July 2021 15 Permit to Work

To obtain a Permit to Work You must supply a Method Statement and Risk Assessment to Estates & Facilities at least 5 working days prior to works commencing.

• You must have completed a contractor's site induction within the last 12 months (this document). • You must have authorisation from Estates & Facilities to start work. • Permits are issued from the Estates & Facilities Engineering Office. • On completion of works, you will need to complete the hand back section of your permit. Then return your permit to Estates & Facilities and sign out of the building.

Works requiring Permit to Work include:

• Work in operational laboratories. • Hot works. • Work on high or low voltage electrical systems. • Mechanical line breaking (pressure) • Work on fire alarm or emergency lighting systems. • Work on roofs. • Work in an excavation. • Work with asbestos. • Work at height. No such work should commence without authorisation from Estates & Facilities.

EF-ASU-04-FOOO21 V1.2 July 2021 16 Permit to Work

No works will be allowed to begin without:

• A Risk Assessment and a Method Statement, specific to the task at hand. • Viewing and discussing the Asbestos Register with the Estates & Facilities Department on site. • Wearing Personal Protective Equipment (PPE) suitable to the task, or as site rules indicate.

King’s College London has sites that are away from the main Campus; you will still need to sign in and collect your permit at the Estates & Facilities Engineering Office or at the local security desk on site.

The College CANNOT accommodate storage of materials/tools within the buildings.

• Tools/materials should be stored in work area compounds. These are to be agreed and assigned (if necessary) in advance. • Any tools/materials left unattended can be disposed of without notice. • Discuss any combustible or explosive articles with the Estates & Facilities Department before they are brought on site. • Oxy/acetylene is NOT allowed on College premises.

KCL Contractors rules must always be followed: https://www.kcl.ac.uk/aboutkings/orgstructure/ps/estates/contractors

EF-ASU-04-FOOO21 V1.2 July 2021 17 Permission to Access

Permission to Access Documents are designed for managing contractors carrying out low risk activities around the College estate.

Tasks that may be covered by Permission to Access Document includes:

• Routine Planned Maintenance. • Visual Site Surveys. • Utility Meter Readings etc.

All activities are carried out on a risk-based approach which will determine the level of controls required.

• To obtain a Permission To Access you must have completed a contractor's site induction (this document). • You must have authorisation from Estates & Facilities to start work. • Permission to Access Documents are issued from the Estates & Facilities Engineering Office.

KCL Contractors rules must always be followed: https://www.kcl.ac.uk/aboutkings/orgstructure/ps/estates/contractors

EF-ASU-04-FOOO21 V1.2 July 2021 18 Use of Subcontractors

If your contract with the College allows the use of subcontractors, the following is required:​

• Your managers and/or supervisors must ensure that all subcontracted personnel have completed a contractor's site induction (this document) within the last 12 months. Which should be sent to assurance at [email protected]

• All Sub-Contracted personnel must be covered by a valid Permit or Permission To Access.

• All risk assessments and method statements must be received from and accepted by main contractors including a counter signatory or cover letter.

Personnel found working on site without having attended an induction and not covered by a valid permit will be suspended from site.

EF-ASU-04-FOOO21 V1.2 July 2021 19 Staying COVID-19 Secure

All contractors must include a completed Staying COVID- 19 Secure poster and include associated evidence and arrangements within their RAMS for all activities on King’s sites.

All construction sites must display a completed Staying COVID-19 Secure poster at the access point to confirm:

1. Completion of a COVID-19 risk assessment. 2. Implementation of cleaning, handwashing and hygiene procedures. 3. Encouragement of working from home. 4. Implementation of steps to maintain 2m distance. 5. Management of transmission risk.

EF-ASU-04-FOOO21 V1.2 July 2021 20 Asbestos

• Due to the age and nature of our buildings many of them contain asbestos containing materials (ACMs). • Request a copy of the asbestos register for the area where you are working. • Signage may also be present on doorways or panelling to prohibit access due to asbestos contamination.

Asbestos warning labels are used throughout the Estate but these must not be relied on as they can be accidentally removed or covered.​

EF-ASU-04-FOOO21 V1.2 July 2021 21 Asbestos

In the event of an unplanned disturbance of suspected (ACM) asbestos containing material: • STOP WORK • Evacuate all personnel from the immediate area to a suitable waiting area. • (E.g., a suitable place to minimise/confine potential• contamination, where communication by phone is possible. Avoid populated areas). • As you leave, close windows, doors etc. only if this is possible without causing further disturbance to the material or delaying evacuation. • Invoke a “stay put” protocol i.e., do not wander from the waiting area until help arrives, and any decontamination process is actioned. • Immediately report to the manager of the works by phone.

EF-ASU-04-FOOO21 V1.2 July 2021 22 Site Safety Rules

If you see this sign anywhere around the Campus, please do NOT enter the area

You may see these signs throughout the buildings that KCL manage. There are other signs, so please ensure you familiarise yourself with the health and safety signage that you may come across

EF-ASU-04-FOOO21 V1.2 July 2021 23 Key Contacts

Security Reception Desks Southeast Wing Reception: 020 7848 88661 If in need of assistance during opening hours please attend either the reception desk in Bush House North Wing at level 1, or the Arcade at ground level, Strand. During out of hours please call the Security office Maughan Library Security Lodge: 0207 848 1429. Security is based in the Special Collections entrance. Virginia Woolf Building Reception: 020 7848 1803. The south reception has 24 hour Security guarding.

Estates & Facilities Maintenance Manager: 0788 948 8547. Maintenance Team Leader: 07827 348 346. Head of Campus Operations: 07584 155 024.

Emergency Contact Number: Tel: 020 7848 2222.

Ask Team (24/7 coverage): Tel: 020 7848 3456 email: [email protected]

EF-ASU-04-FOOO21 V1.2 July 2021 24 Strand North Induction Acknowledgement (Bush House, Virginia Woolf & Maughan Library) COMPLETE THIS FORM IN CAPITALS OR IT WILL NOT BE ACCEPTED Company Name

Sub-Contractors Only: Principal Contractor Name Signing this document confirms that you have read and understood this induction.​ INDUCTION MOBILE FIRST NAME SURNAME SIGNATURE DATE NUMBER

A copy of the completed form must be returned to your King’s contact prior to employees attending site or works may be delayed. Two Working Days' Notice must be allowed for processing (Inductions valid for 12 Months only) EF-ASU-04-FOOO21 V1.2 July 2021 25 For more information please contact: [email protected] 26