Operations Manual
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OPERATIONS MANUAL AUGUST 2020 CANADIAN LACROSSE ASSOCIATION GLADSTONE SPORTS & HEALTH CENTRE 18 LOUISA ST., SUITE 310 OTTAWA, ONTARIO, K1R 6Y6 (P) 613-260-2028 (F) 613-260-2029 Web Page: http://www.lacrosse.ca CLA Operations Manual Table of Contents 1. SECTION 1 - ARTICLES 2. SECTION 2 – BYLAWS Bylaw 1-7 General Bylaw 8-9 Jurisdiction Bylaw 10-15 Membership Bylaw 16-30 Meetings of the Members Bylaw 31-32 Member Council Bylaw 33-48 Board of Directors Bylaw 49-53 Officers Bylaw 54-58 Committees and Sectors Bylaw 59 Conflict of Interest Bylaw 60-67 Finance Bylaw 68 Amendment of Bylaws Bylaw 69 Fundamental Changes Bylaw 70-72 Notice Bylaw 73-74 Indemnification Bylaw 75-76 Adoption of these Bylaws Bylaw 77 Board Decisions – Final and Binding Bylaw 78 Court Actions 3. SECTION 3: GENERAL 3.1. Mission and Authority 3.2. Access to Competition 3.3. Official Languages 3.4. Equity and Access Policy 3.5. Privacy Policy 3.6. Harassment 3.7. Conflict of Interest 3.8. Risk Management 3.9. Amendments to the Regulations 3.10. Transgender Participant Policy 3.11. World Lacrosse Nominations 4. SECTION 4: MEMBERSHIP 4.1. Membership 4.2. Fees 4.3. Requirements 4.4. Privileges of Membership 5. SECTION 5: PARTICIPANT ELIGIBILITY 5.1. Registration with MA 5.2. Inter-Member Agreements 6. SECTION 6: CODE OF CONDUCT AND DISCIPLINE 6.1. Code of Conduct Issued August 2020 Page iii CLA Operations Manual 6.2. Discipline 7. SECTION 7: APPEALS 7.1. General Policy 7.2. Procedure for Appeals 7.3. Procedure for the Hearing 8. SECTION 8: MEETINGS OF THE MEMBERS AND SEMI-ANNUAL MEETING 8.1. General 8.2. Annual Meeting (AM) 8.3. Semi-Annual Meeting (SAM) 8.4. Bid Requirements to Host the SAM and AM 9. SECTION 9: NOMINATIONS COMMITTEE 9.1. Mandate and Composition 9.2. Nomination Process 10. SECTION 10: SUBSTANCE ABUSE 10.1. Position Statement 10.2. Alcohol, Tobacco and Drug Policy 11. SECTION 11: INDIGENOUS DEVELOPMENT 12. SECTION 12: SAFETY AND EQUIPMENT 12.1. Safety Policy 12.2. General 12.3. Intra-Oral Mouth Guards 12.4. Helmets & Facemasks 12.5. Gloves 12.6. Shoes 12.7. Goaltenders 12.8. Uniforms 12.9. Other 12.10. Equipment Chart 12.11. Lacrosse Balls 13. SECTION 13: FINANCE 13.1. General 13.2. Budgeting 13.3. Revenue and Expenditures – General 13.4. Administrative Expenses 13.5. Use of Corporate Credit Cards 13.6. Cash Advances 13.7. Payments of Expenses by the Association 13.8. Instructions on Claiming Expenses 13.9. Meeting and Expenses 13.10. Travel Arrangements and Expenditures Page iv Issued August 2020 CLA Operations Manual 13.11. Purchasing 13.12. Petty Cash 13.13. Cost Sharing Projects 13.14. Travel Equalization for AM and SAM 13.15. Investment Strategy 13.16. Projects 13.17. Official Fees 14. SECTION 14: MARKETING, PROMOTION, COMMUNICATION AND AWARDS 14.1. General 14.2. Marketing 14.3. Promotion 14.4. Sponsorship, Advertising and Fundraising 14.5. Communication 14.6. Communication with International Lacrosse Federations 14.7. Use of CLA and Program Logos 14.8. Canadian Lacrosse Hall of Fame 14.9. Lester B. Pearson Award 14.10. Canadian Sports Hall of Fame 14.11. Copyright of Material 14.12. Social Media 14.13. Meeting Recordings 15. SECTION 15: SAFETY AND EQUIPMENT COMMITTEE 15.1. Mandate and Composition 15.2. Submission of Equipment for Review 15.3. Appeals 15.4. Insurance Requirements for Manufacturers 15.5. Meets CLA Standards vs. CLA Approved 16. SECTION 16: NATIONAL TEAMS 16.1. General 17. SECTION 17: HUMAN RESOURCES 17.1. Staff 17.2. Human Resource Polices 18. SECTION 18: BOX SECTOR 18.1. Rules of Play 18.2. Competition Structure 18.3. Player Eligibility 18.4. Inter-Member Transfers 18.5. National Championships and Competitions 18.6. Player Remuneration 18.7. Box Lacrosse Minimum Coaching Standards Issued August 2020 Page v CLA Operations Manual 19. SECTION 19: MEN'S FIELD SECTOR 19.1. Rules of Play 19.2. Player Eligibility 19.3. Inter-Member Transfers 19.4. Competition Structure 19.5. National Championships and Competitions 19.6. Men’s Field Lacrosse Minimum Coaching Standards 20. SECTION 20: WOMEN'S FIELD SECTOR 20.1. Rules of Play 20.2. Competition Structure 20.3. Player Eligibility 20.4. Inter-Member Transfers 20.5. National Championships and Competitions 20.6. Women’s Field Lacrosse Minimum Coaching Standards 21. SECTION 21: REMOVED 22. SECTION 22: COACHING SECTOR 22.1. National Coaching Certification Program (NCCP) 22.2. Professional Development and Renewal of Certification 22.3. Coaching Committee 22.4. Job Descriptions 22.5. National Coach Registration 22.6. Minimum Certification Standards 22.7. Participant Development Models (PDMs) 22.8. Manuals 22.9. Audio Visual Materials 22.10. Program Delivery 23. SECTION 23: OFFICIATING PROGRAM 23.1. National Officiating Certification Program (NOCP) 23.2. Officiating Committee 23.3. NOCP Database 23.4. Manuals 23.5. Program Delivery 23.6. Officials to National Championships 23.7. Officials to International Competitions 23.8. International Relations 24. SECTION 24: NATIONAL CHAMPIONSHIPS AND COMPETITIONS 24.1. General 24.2. Guiding Policy 24.3. Box Lacrosse National Championships and Competitions 24.4. Men’s Field Lacrosse National Championships and Competitions 24.5. Women’s Field Lacrosse National Championships and Competitions Page vi Issued August 2020 CLA Operations Manual 24.6. Member Eligibility 24.7. Performance Bonds 24.8. Registration for National Championships and Competitions 24.9. Registration Fees 24.10. Notification of Team Registration (Rosters) 24.11. Coach and Trainer Certification 24.12. CLA Convenors 24.13. CLA Referee-in-Chief (RIC) or Umpire-in-Chief (UIC) 24.14. Discipline at National Championships and Competitions 24.15. Appeals at National Championship and Competitions 24.16. Transportation for Teams, CLA Convenor, CLA RIC and Referees 24.17. Officials to National Championships and Competitions 24.18. Officials Certification 24.19. Accommodations 24.20. National Championship or Competition Trophies 24.21. Banquet and Ceremonies 24.22. Marketing Agreements 24.23. Media Relations 24.24. Tie Breaking 24.25. Contingency Planning 24.26. Information Services 24.27. Game Passes or Tickets 24.28. Facilities and Equipment 24.29. Internet Services 24.30. Financial 24.31. Championships Summary 24.32. Additional Regulations and Requirements for Men’s Field 24.33. Minor Nationals 25. SECTION 25: APPENDICES AND FORMS 25.1. Policy Change Procedure 25.2. Rule Change Procedure 25.3. CLA NCCP Organizational Chart 25.4. Form 100R (not applicable) 25.5. Notice of Attendance at National Competition 25.6. Acknowledgement of Risk and Release of Liability and Code of Conduct for Under the Age of Majority 25.7. Acknowledgement of Risk and Release of Liability and Code of Conduct for Over the Age of Majority 25.8. Team Registration Form 25.9. Accommodations Declaration Form 25.10. Championship Trophy/Cup Agreement 25.11. Expense Claim Form 25.12. Calendar of CLA National Championships 25.13. Referee-In-Chief Report 25.14. Player Transfer Form (not applicable) 25.15. Social Media Guidelines Issued August 2020 Page vii CLA Operations Manual 25.16. Indigenous Development Committee Terms of Reference 25.17. Minto Cup Committee Terms of Reference 25.18. Finance and Audit Committee Terms of Reference 25.19. Appeals Committee Terms of Reference 25.20. Discipline Committee Terms of Reference 25.21. Nominations Committee Terms of Reference 25.22. Team International Travel Form 25.23. Official International Travel Form 25.24. Board of Directors Roles & Responsibilities 25.25. Member Council Terms of Reference 25.26. Box Sector Terms of Reference 25.27. Men’s Field Sector Terms of Reference 25.28. Women’s Field Sector Terms of Reference 25.29. Lacrosse Fits Terms of Reference 25.30. Coaches Committee Terms of Reference 25.31. Officials Committee Terms of Reference 25.32. LTAD Committee Terms of Reference 25.33. National Championships Committee Terms of Reference 25.34. High Performance Committee Terms of Reference 25.35. Safety and Equipment Committee Terms of Reference 25.36. Membership Committee Terms of Reference 25.37. Bid Review Committee Terms of Reference 25.38. Board of Directors Terms of Reference 25.39. Conflict of Interest Declaration Form 25.40. Canada Games Committee Terms of Reference Page viii Issued August 2020 CLA Operations Manual 1 SECTION 1 - ARTICLES OF CONTINUANCE The Letters Patent incorporating the Canadian Lacrosse Association were registered by the Department of Consumer and Corporate Affairs of the Government of Canada (now Industry Canada) in Ottawa on November 8, 1974. Supplementary Letters Patent were also issued on April 20, 1990 to change the name of the Association to make it bilingual. The following represent the Articles of Continuance as approved on August 28, 2014 for continuance under the Canada Not-for-Profit Corporations Act The name of the Association is the: Canadian Lacrosse Association - Association canadienne de crosse. CORPORATION NUMBER: 904783 THE PROVINCE OR TERRITORY IN CANADA WHERE THE REGISTERED OFFICE IS SITUATED: Ontario MINIMUM AND MAXIMUM NUMBER OF DIRECTORS (FOR A FIXED NUMBER, INDICATE THE SAME NUMBER IN BOTH BOXES) Minimum – 12 Maximum – 12 STATEMENT OF THE PURPOSE OF THE CORPORATION The Corporation has as its exclusive function the promotion of the sport of lacrosse on a nation-wide basis in Canada. In furtherance of this function, the purposes of the Corporation are to: Promote and perpetuate the game of lacrosse as Canada’s national summer sport Serve as the governing body for the sport of lacrosse in Canada; Be an official representative