Barley with Wheatley Boo th Parish Council (BPC)

Minutes of the Annual Meeting of the Council held on Wednesday 8 May 2019 at the Village Hall

Present: Cllr. D. Heap (Chair) Cllr. J Connor Cllr. V. Mager Cllr. J Lowcock, Cllr R. Seymour Cllr. D. Goldsbrough Cllr. R. Fowler

In Attendance: V. Thorp (Clerk), C. Heap (RFO), Cllr C Lionti, Cllr C Wakeford Public: None

The Chair welcomed the newly elected Members of the Council: J Lowcock, R. Seymour, D. Goldsbrough and R. Fowler who had replaced Councillors Goodger, Milne, Oldham and Wilkinson. The Chairman went on to explain the role of the Chair, the Clerk, the RFO and that of Councillors. The Chair then handed over the meeting to the Clerk to facilitate the election of Chair and Vice Chair.

1. To elect the Chair of the Council Cllr Lowcock proposed that Cllr Heap continue as Chair. This was seconded and it was unanimously RESOLVED that Cllr. Heap be elected as Chair of Barley Parish Council. It was also RESOLVED that Cllr. Heap be appointed as co-optee onto & Western Parishes Committee. Cllr Heap thanked Members for their nomination and added that he was willing to take the Chair for six months whilst the new Councillors became aware of the Council’s responsibilities and processes. He also acknowledged that the parish had voted for a relatively new Council instead of retaining existing Councillors and that his own support had declined. Against that background he proposed that the position was reviewed in 6 months’ time.

2. To elect the Vice-Chair of the Council Cllr Heap proposed that Cllr Connor continue as Vice-Chair. This was seconded and it was RESOLVED, unanimously, that Cllr. Connor be elected as Vice-Chair of Barley Parish Council. As with the Chair, Cllr Connor advised that he felt it would be appropriate for him to take the role of Vice- Chair for six months.

Members signed their acceptance of office declarations.

The Chair advised that the Clerk had tendered her resignation following the last meeting. The Chair advised that the role would be advertised and candidates interviewed; he advised that it was hoped to have a new Clerk in post for the August meeting. Action: Cllr Heap. Cllr Seymour agreed to assist the Chair with the recruitment process.

3. Apologies for Absence: None

4. Councillors Declaration of Interest: None

5. To Approve the Minutes of the Council Meeting held on 10 April 2019. It was RESOLVED that the Minutes of the Council Meeting held on 10 April 2019 should be approved and that the Chair sign them as a correct record.

6. Public participation: None

CONFIRMED RECORD 1 7. Planning Applications (PA): • 19/0133/FUL Land Adjacent Yate House Ridge Lane Full: Erection of 3 detached dwelling houses and one detached double garage with association parking and landscaping. Members noted that this application had been withdrawn. 8. Financial Matters: The following payments were approved: Expenditure Cost (£) LALC Subscription 62.54 M. Wilkinson March Toilet Clean 279.00 John Wilkinson Car Park Repairs 160.00 BKV Entry Fee 20.00 JRB Enterprise Ltd Dog Bags 102.60 NVS Toilet Supplies 144.98 S. Gilbert Joinery Trail Map 250.00 M. Wilkinson March Toilet Clean 300.00

9. Councillor actions: Progress on actions as follows - The following actions were completed since the last meeting: Councillor Action From D Goodger Repairs to orientation board May '18

The following will be carried forward: Councillor Action From D Heap Purchase mirror for Barley Green. Oct '18 D Heap Quotations for tarmac circulation within car park. Feb '19 I Milne Order boulders for Narrowgates. Apr '19 D Heap / R Fowler Meet to discuss drainage on the village green Apr '19 J Connor / D. Heap Purchase cone storage shed. Apr '19 D Heap Advertise role of Clerk May '19 D Heap / J Connor Erect orientation board May '19 D Goldsbrough Canvas views of Barley Lane / Beckside residents May '19 for informal residents' parking scheme D Heap Circulate Standing Orders / Financial Regulations May '19 D. Heap Capital Funding bid to PBC by 10 June’19 May '19

10. Update on Village Projects Repair & Installation of orientation board – the Chair advised that the board had been repaired and returned. Due to the ill-health of the Lengthsman, Cllrs Heap and Connor would erect the board in the previously agreed location at the end of the playground. Action Cllrs Heap/Connor. • Installation of parking restriction boulders at Narrowgates – the Chair advised that Cllr Milne had kindly agreed to continue to manage the project. • Village Green – Council agreed to progress this project. Cllr Fowler agreed to assist Cllr Heap with progressing the drainage improvement of the village green.

11. Traffic Issues, Turning Circle, Car Park & Planned Events in Barley: • Traffic issues: The Chair circulated a map provided by LCC of the proposed white lines for the village. Several additional locations were proposed by Members: outside the entrance to the Bullion, at each end of the village and passing places to be defined along Barley New Road towards Whitehough. The Chair advised that he would communicate these proposals to LCC. CONFIRMED RECORD 2

The Chair stated that the implementation of lines could take up to 2 months. He added that, should inconsiderate parking continue, the introduction of yellow lines in the village would be discussed with LCC and that PC Dibb would be encouraged to visit the village more frequently to provide enforcement of the white lines.

It was unanimously RESOLVED that, with the additions mentioned above, that the plan for white lines in the village be approved.

Cllr Goldsbrough expressed concern that the addition of white lines to the village would make it more difficult for the residents of Backside and Barley Lane to park outside their properties and that a residents’ parking should be introduced. Cllr Wakeford advised that these residents would not meet the criteria for a formal residents’ parking scheme and Cllr Heap proposed that an informal scheme, as with Pendle Row, could be introduced providing that all residents agreed. This would be a decision for LCC. Cllr Goldsbrough advised that he would canvas residents’ views in the form of a petition. Action: Cllr Goldsbrough.

The Chair advised that discussions regarding relocation of phase 3 of the Sculpture Park were progressing but there was nothing to report.

• Turning Circle Parking: The Chair advised that the new Council would have to consider its position regarding parking on the Turning Circle. It was acknowledged that local businesses, the garage and the Barley Mow, were the worst parking offenders and their actions encouraged others.

Cllr Fowler expressed concern that the number of parking spaces at the Barley Mow appeared to be more permanently reduced with the introduction of an outdoor seating area.

• Car park: It was unanimously RESOLVED that the introduction of a tarmac circulation to the car park (cost circa £20k) be agreed in principle. The Chair advised that PHLP would provide a grant of £10k and this would be used to define parking spaces with stone setts or similar. Cllr. Fowler said he would research alternative options.

• Planned Events: o 28/29 June: Mass sleep-out on Pendle Hill o 13 July: Morris Dancing day o 21 July: Pendle Running Festival

• Overnight Parking on the Car Park: It was agreed to maintain a ‘watching brief’ on the situation.

12. Standing Orders / Financial Regulations The Chair advised that the PC’s Standing Orders and Financial Regulations would be circulated prior to the next meeting for ratification. Action: Cllr Heap.

13. Annual Governance Statement The Chair advised that he would circulate documentation regarding the Audit, BPC’s Accounts and Annual Governance Statement prior to the next meeting. Action: Cllr Heap.

14. Best Kept Village 2019 Cllr Connor reported that painting in the turning circle had been undertaken and weed-killing would commence shortly.

CONFIRMED RECORD 3 15. Annual Parish Meeting (APM) 2019 • The date for the APM was agreed as June 12th. • Chair & Clerk to make arrangements. • The next meeting of the PC will be changed to May 19th.

16. Toilet Funding/Maintenance Arrangements. • Year End Position 2018-19: Expenditure £7,773.47 – Income £2,123.80 = Operating cost of £5,649.67. • Cllr Connor advised that a blockage within the ladies’ toilets had been resolved at a cost of £192.

• Building improvements: The Chair advised that repairs needed to be undertaken at the toilets. The project had been taken forward by Cllr. Oldham and someone else now needed to take this on. To be discussed at the next meeting.

17. Reports for information only: PARISH CLERK: • The Clerk advised that she had received notification regarding the opt-in to the public rights of way local delivery scheme. She confirmed that the PC would continue to use the Lengthman’s scheme rather than the opt-in.

RESPONSIBLE FINANCIAL OFFICER: • The RFO reported balance of the account at 08.05.19 was £58,619 with no uncleared payments. • The Toilet Cleaning rate had been increased to £10 per day as previously agreed.

CHAIR: • The Chair advised that the telegraph poles on Barley Lane had been removed in May. There were still poles standing on the accesses to Brown House and Pendle House and the Chairman had informed LCC and the PHLP / AONB that these should be removed.

LENGTHSMAN:. No update was available.

COUNCILLORS LIAISON: • Cllr Fowler: o noted that excess scraping had been left on the top car park following previous maintenance, o a resident at Whitehough had enquired about superfast broadband at Whitehough. The Chair advised that he had previously been in contact with Mr Sanderson, of Whitehough, who was intending to prepare a petition of residents to encourage BT to provide the SFB service. o Noted that Petty Estate Agents had shared the Sculpture Trail on their website.

• Cllr Seymour: proposed that a link to the the Parish newsletter be added to the Facebook page.

• Members noted that the had featured an article regarding the creation of the ‘Quaker Trail’ walk and expressed concern that this could exacerbate the parking issues in the village. The Chair advised that the PC would liaise with PBC on this.

COUNTY COUNCILLOR: • Cllr Wakeford advised that PBC was a hung council and that he had been elected Chair of the Conservative group.

BOROUGH COUNCILLOR:

Date of the next meeting: 19 June 2019

CONFIRMED RECORD 4