150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland

Tel: 41 22 791 6033 Fax: 41 22 791 6506 e-mail: [email protected] Appeal Coordinating Office

Sri Lanka

Assistance to Flood Affected ASSL51 (Revision 1) Appeal Target: US$ 143,447

Geneva, 21 December 2005

Dear Colleagues,

Due to atmospheric disturbances in the Bay of Bengal producing 24 hours of continuous heavy rains over Sri Lanka, flooding occurred in various districts. The districts mainly affected include Colombo, Kalutara, Gampaha, Kurunegala, Trincomalee, Killinochchi, Mullaitivu and Jaffna in the west, central and northern areas of the country. The floods have killed six people and damaged thousands of homes, affecting many still in shelters after the tsunami. The National Disaster Management Centre says around 63,000 families were affected by the recent torrential rains.

The Sri Lankan Meteorology Department has forecast scattered showers throughout the country till the end of the north-west monsoons at end December.

Following discussions between the ACT CO and the National Christian Council of Sri Lanka (NCCSL) and the Jaffna Diocese of the Church of South India (JDCSI) there has been an agreement that JDCSI will work within the NCCSL overall appeal in responding to the flood affected.

This revision of the original NCCSL proposal includes the work to be carried out by JDCSI in their areas. In the interests of clarity, the budget for JDCSI work is shown separately.

ACT is a global alliance of churches and related agencies working to save lives and support communities in emergencies worldwide. The ACT Coordinating Office is based with the World Council of Churches (WCC) and The Lutheran World Federation (LWF) in Switzerland. Assistance to Flood Affected 2 ASSL 51 Appeal (Revision 1)

Project Completion Date: 31 March 2006

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested

US$ Total Appeal Target(s) 143,447 Less: Pledges/Contr. Recd. 0 Balance Requested from ACT Alliance 143,447

Please kindly send your contributions to either of the following ACT bank accounts:

US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A

Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSW CHZH12A

Please also inform the Finance Officer Jessie Kgoroeadira (direct tel. +4122/791.60.38, e-mail address [email protected]) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind co- operation.

For further information please contact: ACT Interim Director, Jenny Borden (phone +41 22 791 6033 or mobile phone + 41 79 203 6055) or ACT Program Officer, Mieke Weeda (phone +41 22 791 6035 or mobile phone +41 79 285 2916)

ACT Web Site address: http://www.act-intl.org

Jenny Borden Interim Director, ACT Co-ordinating Office

Assistance to Flood Affected 3 ASSL 51 Appeal (Revision 1)

I. REQUESTING ACT MEMBER INFORMATION

National Christian Council of Sri Lanka(NCC/SL)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

National Christian Council of Sri Lanka comprises.

Member Churches Church of Ceylon – Diocese of Colombo Church of Ceylon – Diocese of Kurunegala Methodist Church of Sri Lanka Sri Lanka Baptist Sangamaya Church of South India Dutch Reformed Church The Salvation Army The Presbytery of Lanka

Member Institutions Young Men’s Christian Association(YMCA) Young Women’s Christian Association(YWCA) Ceylon Bible Society Christian Literature Society(CLS) Student Christian Movement

The National Christian Council of Sri Lanka has been in existence for approximately forty five years and promotes joint action in many areas of the life and witness of the churches. The Programmes for Peace & Reconciliation, Relief & Rehabilitation, Christian Education, Communication, etc. are some concerns where the Council generally co-ordinates the activities on behalf of all its members. However, the members are also free to initiate activities on their own. The churches and institutions belonging to the members are spread throughout the island and consist of both Sinhala and Tamil congregations. This gives an added impetus to the work and greatly enhances the capacity to implement work.

Since 1983 the Council has been systematically involved in Relief and Rehabilitation work in all affected areas in the country and has a separate unit to implement such work and has served all communities. It is also recognised by the State as an approved organisation to work in the “un-cleared areas”.

III. DESCRIPTION of the EMERGENCY SITUATION

Background Due to atmospheric disturbances in the Bay of Bengal producing 24 hours of continuous heavy rains over the island, sporadic floods occurred in various districts. The districts mainly affected include Colombo, Kalutara, Gampaha, Kurunegala, Trincomalee, Killinochchi, Mullaitivu and Jaffna in the west, central and northern areas of the country. The floods have killed six people and damaged thousands of homes, affecting many still in shelters after the tsunami. The National Disaster Management Centre says around 63,000 families were affected by the recent torrential rains. The Sri Lankan Meteorology Department has forecast scattered showers throughout the country till the end of the north-west monsoons at end December.

Assistance to Flood Affected 4 ASSL 51 Appeal (Revision 1)

Most of the families are the poor and ironically quite a number of the affected families have already been affected by both the civil war and the Tsunami. They depend on their daily earnings or in their cultivation. The heavy flood has deprived them of their livelihood. Their crops are damaged due to floods.

Current Situation All districts have carried out co-ordinated preliminary stock taking exercises with the collaborative relief mechanism taking off the ground immediately to mitigate the situation.

Work done in relation to other organisations District Secretaries, UN agencies and NGOs are addressing the needs of people by arranging for alternative shelter and distributing non-food items. UNOCHA and partner organisations continue to monitor the situation closely and stand ready to provide local government officials support in dealing with the flood situation.

Locations of Response

NCCSL has selected villages in Colombo, Kalutara, Gampaha, Kurunegala, Trincomalee, Killinochchi, Mullaitivu and Jaffna Districts. Estimated beneficiaries are about 6,000 families in the villages most affected by the floods.

JDCSI has selected the following districts in the Northern Province of Sri Lanka: Jaffna District: Karainagar, Vaddukoddai, Chulipuram, Mathagal, Navaly, Jaffna, Erlalai, Atchuvely, Udupiddy, Kudathanai, Oddumadam and Kokuvil. Kilinochchy District: Kilinochchy, Uruthirapuram, Paravipanjan, Paranthan, Akkarayan, Murrippu, Murikandy, Jeyapuram, Vaddakachchy, Mallavi and Jeyapuram Mullaiteevu District: Visvamadu, Tharmapuram, Suthanthirapuram, Udayar kaddu, Puthukudiyiruppu, Kandavalai and Mankulam

IV. TARGETED BENEFICIARIES

The appeal is targeting 7,500 families for immediate relief.

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Goal: To alleviate the suffering of the most vulnerable of those affected by the flooding by providing emergency relief to those displaced in selected villages of Colombo, Kalutara, Gampaha, Kurunegala, Trincomalee, Killinochchi, Mullaitivu and Jaffna.

Objectives: Provide immediate Food Relief in the form of dry rations to 7,500 families. Provide mats, bed sheets and clothing Provide medical assistance and hygiene supplies. Provide assistance for minor repairs to dwellings. Provide school kits.

Assistance to Flood Affected 5 ASSL 51 Appeal (Revision 1)

Activities

NCCSL

Immediate relief assistance will be distributed according to identified needs and will include the following:

Dry ration packs comprising: 4 kg rice, ½ kg dhal, 11/2 kg sugar, ½ kg tea, 2 tins fish, 1 soap, 3 kg flour, 2 bottles drinking water. Each pack of dry rations is intended to meet immediate needs (including water). It is expected that people will take initiatives to clean their usual water sources and/or look for alternatives. Mats will be distributed to about 3,000 families. According to initial information some of the flood affected families have managed to take some of their belongings, including mats, with them when they evacuated their houses. Medical assistance will be provided where needed. The churches have already started attending to medical needs by having doctors travel to the affected areas. Medical staff – physicians and chemists – will be on stand-by with the necessary medical equipment and medicines. The doctors involved in the medical preparedness activities will be located within the areas concerned. NCC-ACT is also planning to assist selected families with minor repairs to damaged dwellings up to a limit of total Rs.2,500,000 (US$ 24,752) spending roughly around Rs.25,000 (US$ 248) to Rs.100,000 (US$ 990) per dwelling. Usually this will entail cash being given to selected beneficiaries to carry out minor repairs on their homes themselves. The local clergy, in consultation with their local contacts, will carry out the initial monitoring. The NCC/SL-ACT will employ six temporary project officers to visit and monitor the work and ensure that it is carried out smoothly.

Procurement The dry rations and mats will be procured locally. In the case that items are not available locally, they will be obtained from the nearest available source taking into account the most cost effective quotations received.

JDCSI

Each of the 1,500 families will be given two mats, two bed sheets, two towels and dry rations for two weeks. Each school going child will be given a school bag and stationery.

The dry ration pack will essentially consist of the following: 10Kg rice, 10 Kg flour, 2Kg. dhal, 2 Kg. sugar, 2 tins of fish, 2 packs milk powder, 500 gms tea leaves, 250 gms chillie powder, 1 bar toilet soap, 1 bars detergent soap, 2 packs tooth powder and 3 boxes of matches.

The project will be carried out simultaneously in all the places with the participation of the local pastors and local action groups.

VI. ADMINISTRATION, FINANCE, MONITORING & REPORTING

All Relief and Rehabilitation work will be directly monitored by a committee specially set up for the purpose and based at the NCC/SL office. All policy decisions will be made by the committee and they will be responsible for the overall implementation and monitoring of the project. On the advice of the committee, the General Secretary and the Treasurer of the NCC/SL will be responsible for disbursement of funds, financial control, audit etc. The General Secretary will be assisted by the

Assistance to Flood Affected 6 ASSL 51 Appeal (Revision 1)

Executive Secretary of the Relief and Rehabilitation Unit.

For JDCSI the relief work will be carried out under the supervision of the local pastors in charge of these areas. The Relief Committee will send its representatives to the areas where aid is being provided to ensure fair and correct distribution.

The Finance department of the NCC/SL will monitor the disbursement of funds and will be responsible for accounting and audit. The General Secretary will be responsible for the final reporting along with the audit to the ACT partners.

Reporting Schedule - Final narrative and financial reports to be received by the ACT CO by 31 May 2006 i.e. within two months of end of project. - Audit report to be received by ACT CO no later than 30 June 2006 i.e. within three months of end of project.

VII. IMPLEMENTATION TIMETABLE

Four months: December 2005– March 2006

VIII. CO-ORDINATION

The respective clergy committees and volunteers in the regions of Colombo, Kalutara, Gampaha, Kurunegala, Trincomalee, Killinochchi, Mullaitivu and Jaffna work in co-operation with the Grama Sevakas (local government officials) of those regions.

IX. BUDGET

Description Type of No of Unit Cost Budget Budget Unit Units SLR SLR US$

NCCSL ESTIMATED EXPENDITURE CRISIS PHASE DIRECT ASSISTANCE Dry rations Family 6,000 942 5,649,000 55,931 Mats Family 3,000 200 600,000 5,941 Medical inputs LS 1 245,000 245,000 2,426 Housing repairs LS 1 2,500,000 2,500,000 24,752 Sub Total 8,994,000 89,050

MATERIAL, TRANSPORT, STORAGE, WAREHOUSING & HANDLING Transport of dry rations Item Est. Area 5 10,000 50,000 495 Packing of items Centre 18 2,700 48,600 481 Labour off loading Area 5 4,600 23,000 228 Sub total 121,600 1,204

PERSONNEL, ADMIN, OPS & SUPPORT Temporary project Per employee Person 6 13,000 78,000 772 Volunteer stipend per person Person 50 1,000 50,000 495 Local and regional visits Trip 10 10,000 100,000 990

Assistance to Flood Affected 7 ASSL 51 Appeal (Revision 1)

Description Type of No of Unit Cost Budget Budget Unit Units SLR SLR US$ Office Stationery Estimate LS 15,000 149 Telephone and Fax Estimate LS 13,000 129 General overheads Estimate LS 20,000 198 Sub total 276,000 2,733

Audit LS 50,500 500

NCCSL TOTAL EXPENDITURE 9,442,100 93,486

JDCSI ESTIMATED EXPENDITURE

DIRECT ASSISTANCE Crisis Phase Mats 2 / family Each 3,000 100 300,000 2,970 Bed Sheets 2/family Each 3,000 200 600,000 5,941 Sarees Each 1,500 250 375,000 3,713 Sarong Each 1,500 200 300,000 2,970 Shirts Each 1,500 200 300,000 2,970 Shorts & Shirts for boys Set 1,500 250 375,000 3,713 Frocks for girls Set 1,500 250 375,000 3,713 School Bag Each 1,500 150 225,000 2,228 School books, pencils etc. Set 1,500 310 465,000 4,604 Sub total 3,315,000 32,822

Dry Rations 4Kg Rice Kilo 6,000 35 210,000 2,079 10 Kg Flour Kilo 15,000 38 570,000 5,644 2 Kg Dhal Kilo 3,000 70 210,000 2,079 2 Kg Sugar Kilo 3,000 40 120,000 1,188 2 tins fish Each 3,000 75 225,000 2,228 500 grms Tea Leaves Kilo 750 300 225,000 2,228 1 bar toilet soap Family 1,500 21 31,500 312 1 bar detergent soap Family 1,500 20 30,000 297 2 Pkts Tooth Powder Family 3,000 3.5 10,500 104 3 Boxes of Matches Family 4,500 2 9,000 89 sub total 1,641,000 16,248

MATERIAL TRANSPORT, STORAGE, WAREHOUSING, HANDLING Material Transport Trip 18 5,000 90,000 891 Sub total 90,000 891

JDCSI ESTIMATED EXPENDITURE 5,046,000 49,960

TOTAL ESTIMATED EXPENDITURE NCCSL & JDCSI 14,488,100 143,447

Exchange Rate: 1US$ = 101 SLR