Rural Municipality of Miltonvale Park Council Meeting Minutes Milton Community Hall 7:30 p.m., Wednesday, October 16, 2019
Present: Mayor Hal Parker, Councillors Andrew Frizzell, Philip Hooper, Spencer MacDonald, Paul Poole, Lindsey Rhynes and Tamsyn Cosh-MacKenzie; CAO Shari MacDonald
1. CALL TO ORDER Mayor Parker called the meeting to order at 7:30 p.m.
2. DECLARATION OF CONFLICT OF INTEREST It was noted by the Mayor that there might be a conflict of interest item identified later in the meeting.
3. APPROVAL OF AGENDA Motion 2019:86 - Moved by Councillor Philip Hooper, seconded by Councillor Paul Poole that the agenda be approved as circulated. Motion carried, 5-0. Councillor Cosh-MacKenzie arrived at 7:32 p.m.
4. PUBLIC PRESENTATIONS/PETITIONS/DELEGATIONS There were no public presentations scheduled.
5. ADOPTION OF MINUTES – September 18, 2019 Motion 2019:87 - Moved by Councillor Paul Poole, seconded by Councillor Spencer MacDonald that the minutes of the Council meeting on September 18, 2019 be approved as circulated, with a typo on page 8 corrected to read “2019”. Motion carried, 6-0.
6. BUSINESS ARISING i. Website -The CAO has website training on October 24. It was reported that there were several "page error" messages in the Council section. ii. Hydrants -Holly Hinds, Manager of Manager of Maintenance and Accommodations, with the Department of Transportation, Infrastructure and Energy contacted the CAO to explain that when the water services were extended to the correctional facility the Province and City had an agreement that the City would own and maintain the infrastructure, including the hydrants. She suggested the City be contacted regarding a refund or credit. iii. Bylaws –Templates are still not available for municipal bylaws for the Records Retention and Disposal Bylaws and Access to Information and Protection of Privacy Bylaws, which are required by December 23, nor for the Procurement Bylaw. The CAO is currently working on the staff code of Miltonvale Park Minutes -October 16, 2019 Approved Page 1 conduct. If the due date does not change, a December Council meeting will be required. iv. Committee Meetings – Council will meet at 7:00 p.m. on Wednesday, November 20 for an EMO meeting immediately prior to the 7:30 Council Meeting. v. Crabbe Road – The concerns raised at a September meeting by residents regarding the community mailbox and road safety concerns were passed along to the province and some improvements have been carried out. A letter will be sent to update the residents who attended the Council meeting. vi. Zero-Emission Vehicle Infrastructure Program – Maritime Electric expects to be informed in November if their Island-wide project is funded. vii. Donation -Andy Gallant was contacted regarding his possible donation to configure a wifi public network. viii. Miller Drive – The Province was recently contacted regarding a streetlight and ditching on Miller Drive. They intend to construct a ditch at 26 Miller Drive and will consider 25 Miller Drive. The Province will not install a streetlight at the intersection of Miller Drive and Lower Malpeque Road. Council currently pays for two streetlights at the park and two in the community. 50 Watt LED lights cost $12.49 monthly, while 108 watt lights cost $15.01. Motion 2019:88 - Moved by Councillor Lindsey Rhynes, seconded by Councillor Tamsyn Cosh-MacKenzie that Council install one streetlight, approximately 100 watts, at the intersection of Miller Drive and Lower Malpeque Road. Motion carried, 6-0.
ix. Capital Investment Plan – The municipal Capital Investment Plan (CIP) was submitted; and included $168,566 for internet infrastructure; however, the Province intends to complete the installation of internet to the entire municipality. Revisions will be required to the CIP and will be considered after further deliberation. x. Council Appreciation Night -24 tickets are tentatively booked for Friday. December 20, 2019 at the Rodd Feast Dinner Theatre for Councillors, committee members and staff. Attendance will be confirmed closer to that date. xi. Special Projects – The Province approved funding for 12 weeks for Joy MacIntyre at minimum wage. Joy will be helping with community and seniors projects, including hall events. Motion 2019:89 - Moved by Councillor Paul Poole, seconded by Councillor Andrew Frizzell that Council top up the Special Projects wage to $15/hour. Motion carried, 6-0. xii. Central Area Development Corporation - Pam Schurman-Montgomery from CADC spoke to Minister Fox, Minister of Fisheries and Communities and shared the municipality’s frustrations with the Special Planning Area. The Minister is willing to meet with the Council, or Council’s Executive Committee and the CAO. Ms. Schurman-Montgomery is willing to facilitate a meeting. Council will accept her offer and obtain her advice as to whether it would be useful to include nearby municipalities in the meeting. Miltonvale Park Minutes -October 16, 2019 Approved Page 2
7. Reading of correspondence i. Advancing Equity and Inclusion for Municipalities Workshop -The Advancing Equity and Inclusion National Guide helps address social inequalities in municipalities to create more sustainable municipalities where all people can participate fully in the social, economic, political, and cultural life. A free half-day workshop will take place on Tuesday morning, October 22nd, 2019. ii. Central Region Sport and Recreation Council - CRSRC delivers programs, supports organizations/communities and promotes the benefits of sport, recreation and physical activity in the central region. The Council is looking for board members and hopes to fill its Executive Director position. A meeting will be held Wednesday October 23, at 6:45 pm at Central Queens Elementary. iii. Health Promotion Conference -A free provincial Health Promotion Conference will take place Wednesday, November 6 at the Rodd Charlottetown. This year's theme is "The Power of Community: Together we can! Strengthening Collaboration and Mobilization for Healthier Communities." The CAO was authorized to attend if her schedule permits. https://hpconference.weebly.com/ iv. FPEIM Procurement Program – FPEIM is holding free information sessions on October 25th, with one at the Cornwall Town Hall from 10-11 a.m. on this national program members can access. v. Second Annual Canadian Walk For Veterans – Council is invited to the walk on October 19th, 2019 at Victoria Park in Charlottetown, PEI. Registration costs $25 and begins at 12:30 p.m.canadianwalkforveterans.com vi. Drones – A municipal workshop is being planned in late October regarding municipal strategic planning with regards drones, including a presentation of the legal framework, associated safety risks, and operational considerations for public flights Registration is $80. [email protected] vii. FPEIM Annual Meeting Resolutions(Circulated Sept 25) Resolutions –Council reviewed the resolutions to be presented at the FPEIM annual meeting and after discussion, Mayor Parker will vote in agreement with the FPEIM recommendations: a. Be it therefore resolved; That the Federation of Prince Edward Island Municipalities (FPEIM) support the GTF being able to be used towards the Municipality’s share of other Federal Infrastructure Programs such as the Investing in Canada Infrastructure Program (ICIP); and Be it further resolved; that the FPEIM request that the Federal Government to allow for stacking of the GTF Program with other Federal Government funding; and Be it further resolved; that the FPEIM seek the support of the Federation of Canadian Municipalities for this initiative (FPEIM recommends concurrence). b. Therefore, be it resolved that, the City of Charlottetown appeals to the Government of Prince Edward Island to initiate the following: 1. A facilitated Physician Recruitment and Retention program. 2. Immediate doubling, and later tripling of Family Physician Residency Positions. 3. Planning and negotiations for a Medical Faculty at the University of Prince Edward Island. (FPEIM recommends concurrence).
Miltonvale Park Minutes -October 16, 2019 Approved Page 3 c. Be it therefore resolved; That the Federation of Prince Edward Island Municipalities (FPEIM) support that municipalities should be able to determine their community, culture and recreational needs and that those needs be eligible for funding under the ICIP inclusive of being able to be used for the purposes of semi-professional sport; and Be it further resolved; that the FPEIM request that the Federal Government amend the ICIP Program to allow for semi-professional sport facilities to be funded and that the support of the Federation of Canadian Municipalities is pursued to support this initiative. FPEIM recommends non-concurrence. d. THEREFORE BE IT RESOLVED THAT the City of Charlottetown restate and reaffirm its opposition to the 2014 changes to the EI program for the Charlottetown area, and BE IT FURTHER RESOLVED THAT Charlottetown City Council Urge the Hon. Wayne Easter, the Hon. Lawrence MacAulay, MP Sean Casey, MP Robert Morrissey, Senator Percy Downe, Senator Mike Duffy, Senator Diane Griffin and Senator Brian Francis PEI to stress the importance of fairness and equity and put pressure on the Hon. Jean-Yves Duclos, Minister of Families, Children and Social Development and the Government of Canada to reinstate the Province of PEI as one Economic Region as it pertains to the Employment Insurance Act and Regulations and forward to the FPEIM and the FCM for support. FPEIM -Category C, for information only.
8. REPORTS FROM STANDING AND AD HOC COMMITTEES i. Environment and Community Living
a. Watershed Update – Council received a report from Karalee McAskill (CAWG Executive Director), expressing appreciation for the municipality’s support of the Cornwall and Area Watershed Group, and funding Thomas Bruce through the Canada Summer Jobs program. Highlights from CAWG’s report included the following:
The installation of temperature loggers on the Watt’s Creek and North River, as recommended by the Atlantic Salmon Conservation Strategy 2018. The cold spring water may be delaying Salmon fry maturation, but monitoring continues. A temperature logger will be installed on Coles Creek this fall. Environment Canada and UPEI are monitoring stream flows in Coles Creek. CAWG cannot work in the section of stream above the wellfield site (Frizzell’s Autobody area) to the Headwaters (past Mackenzie Road on Winsloe Road). In 2018 a pilot project was completed on the trout population, and 59 brook trout from Coles Creek were pit tagged and tracked from July 18- September 7, 2018.
This pilot project found that brook trout don't appear to move much during the summer period and will use habitat ranging from mere inches of water to the bottom of deeper pools. In addition, coarse woody debris of all sizes can provide excellent habitat for brook trout and should be left in the rivers whenever possible; large-scale debris removal should be avoided unless absolutely necessary.
The wellfield is operating on a 25% consumption level. UPEI is tracking any changes to surface water levels. It’s presumed, with enough data to prove the consumption levels Miltonvale Park Minutes -October 16, 2019 Approved Page 4 are sustainable to the Cole’s Creek surface waters, that they may increase the consumption to 50% and then to 100%. CAWG is requesting a presentation of their data for their 2020 Annual Meeting.
CAWG was able to survey the entire system and compare data with that from 2015. Beaver tracks were discovered, and in 2018 a beaver lodge blew out. No beaver dams were found, and there is no imposition on fish passage up Coles Creek yet.
The City of Charlottetown secured funding for the CAWG, available via application and project proposal, as a component to their commitment to maintain river habitat integrity while consuming the groundwater underneath Coles Creek. CAWG plans to request funding for a watershed model for community educational activities to educate the younger generations to support problem-solving and ecological action for watershed issues in the future.
The CAWG summer field crew spent two weeks training in the Hyde Creek watershed, then moved to Watt’s Creek, from the Loyalist Road to the Colville Road, which is Atlantic Salmon habitat. In four weeks, six kilometers of habitat on Watt’s Creek saw alder management, preliminary brush matting, debris/blockage removal and raking salmon riffles. Two beaver dams were discovered- in Hyde Creek and in Watt’s Creek.
Salmon Riffle raking was done in the final two weeks. Salmon Redds have been surveyed and recorded in North River, Coles Creek and Watt’s Creek since 2014. Salmon appreciate good habitat and a riffle area when spawning. These riffles were raked 2-4 times over the two-week period, ensuring the cobble and gravel were dis- embedded from the sediment, to provide an encouraging spawning habitat. Salmon Redd surveys will be completed this December and the Miltonvale Park Council is invited to volunteer for an afternoon.
The field crew had a fun day to complete the summer and are looking forward to returning in 2020.
A separate detailed stream/crossing report was previously circulated to Council by email. For area where salmon are present, there are more opportunities for funding. Salmon are catch and release, although trout are catch and keep. It was suggested the infrastructure funding be used to provide additional parking for fishing at the North York River Road bridge. It was also noted there is an old bus parked very near the stream, by Turners in Winsloe South. Councillor Rhynes left the meeting at 8:16 p.m.
b. Communities 13, Inc.- Mayor Parker and Sheila Curtis attended the September 25th, Annual Meeting for Communities 13, and Ms. Curtis agreed to represent Miltonvale Park on the Board. It is hoped the board will encourage electrical savings through LED lights, heat recovery and solar panels. They are hoping to purchase a new Zamboni at an approximate cost of $150,000. The $4154 capital fund contribution has been paid for 2019.
Councillor Rhynes returned to the meeting at 8:18 p.m.
Miltonvale Park Minutes -October 16, 2019 Approved Page 5 c. Exercise-The Monday and Friday fitness, yoga on Wednesdays and line dancing on Mondays are continuing with great attendance d. Projects a. New Horizons for Seniors 2019-20– i. Quilting and craft afternoons are held on Monday afternoons at 1:00 p.m. Alida Callaghan has finished the North Milton section of the quilt. ii. Rug Hooking -The classes are completed. iii. Waltz/Foxtrot classes -Classes will be held on all the Tuesdays in November at 6:30 p.m. with instructors from the Ballroom Barn. iv. Biscuit Making -A session will take place on Thursday, November 14 at 7:00 p.m. v. Activities still to be organized are a Christmas Baking Bee (Dec), Basket weaving, more craft sessions of various types, a square dance class, two seniors dances, and one more farm tour.
b. New Horizons for Seniors - 2020-2021. It is expected that the municipality will hear in February if the “Year in France” project is funded.
e. Park –The park shelter is being used for the election; then it will be closed for the winter. The St. John’s Anglican Church used it for a Blessing of the Animals event in early October.
f. Camera – The municipality is waiting to hear back from the Infrastructure Secretariat before moving ahead.
g. Summer Students –The Jobs For Youth paperwork was completed, and the Canada Summer Jobs funds have been received.
h. Halloween Party – Unfortunately, the CAO, Mayor, and Councillor Rhynes are not available in the daytime on Saturday, October 26. Pauline Smith offered to help host the event if it were to be in the afternoon. Councillor Cosh-MacKenzie will help, and Kathy Corbett also volunteered.
i. Water Act - Islanders are being asked to provide feedback on proposed regulations under the Water Act. Public consultations have been extended until November 8, 2019, and there is information on a new website. https://www.onthelevelpei.ca/. There will also be workshops on the water extraction regulations, with one at Charlottetown Rural High School on Wednesday, October 30 from 6-8 p.m. It was hoped there would be more mention of aquifers and deep-water wells. Mayor Parker intends to review the information.
ii Emergency Measures a. Hurricane Dorian – The municipality can apply to disaster relief funding; however, costs were minimal. The process requires an application, and costs must be substantiated. In order to claim overtime for the CAO, it would need to be paid out separately. The CAO was directed to make an application for disaster relief.
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b. BEM Course- No one from Council attended the Basic Emergency Management Course earlier in October. c. Emergency Measures Plan – The Emergency plan was circulated by email for Councillors to review, and it will be updated at a special meeting at 7:00 p.m. on Wednesday, November 20. iii Finance/Payment of Accounts a. Remittance –The information for the September remittance was sent to the Canada Revenue Agency. There is currently a credit from an overpayment in August. b. Reports and Payment of Accounts –The reports for September 2019 were reviewed. Income for September 2019 was $23,211, with expenses of $27,214. Income for the year to date is $173,138 with expenses of $122,786, for a net income of $50,352. The gas tax infrastructure funding received this year is $49,395, which makes up the bulk of the surplus. Motion 2019:90 - Moved by Councillor Phil Hooper, seconded by Councillor Paul Poole that Council approve the financial report as presented. Motion carried, 6-0. c. Lease – The previous lease which had expired, was updated and will be presented at the Milton Community Hall board meeting scheduled for October 15 for their approval. Monthly office rent is $500, with reduced rates for rentals on the main level and free rent for use of upstairs spaces, if they are not otherwise booked. Motion 2019:91 - Moved by Councillor Spencer MacDonald, seconded by Councillor Paul Poole that Council approve the signing of the five-year lease with Milton Community Hall. Motion carried, 6-0.
9. REPORT FROM CAO The CAO is using significant time for the seniors projects. The quarterly Council remuneration cheques were completed, as was a StatsCan Survey on Infrastructure, web updates, and information gathered regarding internet and the Capital Investment Plan (CIP). Upcoming actions will include updates to the EMO plan, compiling a newsletter and promoting the seniors events, completing the staff code of conduct and the required Bylaws, preparation and promotion for the Halloween Party, and orienting Joy MacIntyre. The CAO suggested that Council consider a strategic planning session, now that they have completed almost a full year of their term. This would allow Council to focus on revisions to the CIP, the EMO plan, discuss any visions for the municipality and set the direction for the remainder of the term. Councillors will schedule this for January or February.
10. RECOMMENDATIONS FROM THE PLANNING BOARD
Miltonvale Park Minutes -October 16, 2019 Approved Page 7 a. Planning Update -Mayor Parker highlighted the report from Development Officer Sandy Foy. i. Permits-Approvals Issued Since Last Planning Board Meeting • MP-1062 was approved on 09-04-2019 for PID 0626465 at 2744 North Yorke River Road, Milton Station to grant a variance to erect a building four feet higher than the 35-foot maximum permitted. • Permit 2019-11 was approved on 09-06-2019 for PID 0626465 at 2744 North Yorke River Road, Milton Station to erect a 54,500-square foot addition to an industrial building. • Permit 2019-12 was approved on 09-24-2019 for PID 1108505 at 245 Sleepy Hollow Road, Milton Station to erect a 96-square foot private storage building. • Permit 2019-13 was approved on 09-24-2019 for PID 1046879 at 360 Rustico Road, Milton Station to erect a 360-square foot private storage building. • Permit 2019-14 was approved on 10-15-2019 at PID 0746651, 674 Rustico Road, North Milton to replace a private accessory building with a 192-square foot private storage building. ii. Parcel No. 281626 – There has been no application received iii. Application No. MP-1066 – Parcel No. 283135 - The Owner proposes to move an 18,216-square foot greenhouse and erect it adjacent to an existing greenhouse on the parcel. The proposed use (agriculture) is an “as of right use” in the Agricultural (A1) Zone and the application is being processed. iv. Application No. MP-1060 - Parcel No. 800771 -The owners have applied to establish a home business consisting of retail, with some food service, at 685 Rustico Road, North Milton. Processing the application is delayed pending the Applicants confirming that the filing meets provincial requirements (Architects Act and Engineering Profession Act). v. Application No. MP-1061- Parcel No. 448910 - A resident expressed concern about the appearance of a lot on Heather Drive in the summer. An incomplete application was filed on October 7, 2019 and the missing information has been requested. vi. Application No. MP-1044 – Parcel No. 283242 - The Applicants applied for a permit to locate a storage container on Parcel No. 283242 in June 2018. The container was already located on the property, and the application was held in abeyance until the bylaw review; however, rezoning was not considered during the review process. The Development Officer requested an update from the Applicants. vii. Application No. MP-1065 - Parcel No. 700443 - An owner inquired about establishing a car lot on a parcel on the Rustico Road. Planner Hope Parnham believes a rezoning is not appropriate but, given the uniqueness of this business, suggests that Council may consider a Bylaw amendment that would permit storage of vehicles as part of a home occupation. viii. Other Applications, Inquiries, etc.
Miltonvale Park Minutes -October 16, 2019 Approved Page 8 • Parcel No. 281659 – No application has been received to correct lots severed from the parent parcel without approval many years ago. • Parcel No. 1025071 – An inquiry was received about subdividing a residential lot, with access to Route 2 via a private right-of-way, and the owner was advised to contact the Department of Transportation, Infrastructure & Energy. • Parcel No. 283754 – An application is expected for a proposed expansion of the Provincial Corrections Facility. • Parcel No. 1026756 inquired about an accessory apartment; however, this is not permitted with a duplex. • Parcel No. 283440 – The owner inquired about the permitted uses in the Agricultural (A1) Zone. • Parcel No. 784686 – The owner inquired about erecting a windbreak to protect her gazebo during the winter. • Parcel No. 459966 – The Owner inquired about subdividing a lot from her parcel, which is in the A1 Zone but is not an existing parcel and does not have road frontage. • Parcel No. 449157 – The Owner has inquired about erecting a small commercial storage building on the property. The Development Officer is reviewing the matter. • The Development Officer will issue a permit for an accessory building at 17033 Rte 2, once the height of the building is received. • Pam Schurman-Montgomery from Central Area Development Corporation advised that Minister Jamie Fox will meet to discuss the Special Planning Area Regulations. • The Development Officer is investigating activities occurring on Parcels 557108 and 830075 without permits, as well as a concern from a resident regarding fill being hauled to a property on Route 2 in Milton Station. Councillor Frizzell noted that the fill was placed on his property. • Council received an email from a property owner who was unable to renew her government funding, which was necessary to build a greenhouse, which had received preliminary approval in May 2018. She attributed the delays to Council.
b. Planner- Planner Hope Parnham made Council aware of her fees and options for service levels, for Council to review options as the Development Officer retires. c. Water and Sewer – The City has approved the extension of water and sewer services to service a 56-lot subdivision off Sleepy Hollow Road – (39 single family and 17 semi- detached dwellings). d. The Development Officer responded to resident concerns regarding potential development near the intersection of the Royalty and Sleepy Hollow Roads. There is also a concern about limos/large cars frequently parked on the side of the road, which the Development Officer discussed with the owners. Alan Aitken at Transportation does not have the time to deal with the issue, which could be a safety hazard.
Motion 2019:92 - Moved by Councillor Philip Hooper, seconded by Councillor Lindsey Rhynes that Council request the Department of Transportation monitor and improve the parking situation on the Sleepy Hollow Road. Motion carried, 6-0.
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e. Development Officer – The CAO has prepared a job description and will continue to circulate it. Applications close November 4, 2019.
11. INQUIRIES BY MEMBERS OF COUNCIL a. Naloxone Kits -It was suggested Council obtain a Naloxone kit in the event of an emergency. There may be a fee of $50-60. There may also be a limited shelf life. A nose spray may also be available and could eliminate the concern about requiring training to administer the drug. b. Code of Conduct – Mayor Parker reviewed sections of the Code of Conduct, highlighting sections 9.1.3; 11.1; 18.3; and 22.5. Motion 2019:93 - Moved by Councillor Paul Poole, seconded by Councillor Philip Hooper that Council move to a closed meeting to discuss g) the conduct of an investigation under, or enforcement of, an Act or bylaw. Motion carried 6-0, at 8:52 p.m. Councillor MacDonald left the meeting at 8:52 p.m. Motion 2019:94 - Moved by Councillor Philip Hooper, seconded by Councillor Paul Poole that Council return to an open meeting of Council. Motion carried, 5-0 at 9:06 p.m. Motion 2019:95 - Moved by Councillor Tamsyn Cosh-MacKenzie, seconded by Councillor Andrew Frizzell that Council pay invoice 1192 from Spence Communications and Custom Lighting in the amount of $724.50. Motion carried, 5-0. Councillor MacDonald returned to the meeting at 9:07 p.m.
12. ADJOURNMENT Motion 2019:96 – Moved by Councillor Philip Hooper that the meeting be adjourned and Mayor Parker declared it so at 9:07 p.m.
The next Regular Council Meeting is Wednesday, November 20, at 7:30 p.m., with an Emergency Measures meeting at 7:00 p.m.
______Mayor Chief Administrative Officer
November 20, 2019______Date Approved
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