City of Orillia a G E N

CITY OF ORILLIA Regular Council Meeting Monday, October 24, 2011 following the Public Meeting re Planning Matters Council Chamber, Orillia City Centre A G E N D A Infrared hearing aids are available in the Council Chamber courtesy of the Orillia Quota Club. They are located on the east wall at the back of the Chamber. Page

Call to Order

Approval of Agenda

Disclosure of Interest

Presentation

1. Councillor Murray will present funds to Kevin Gangloff, Director of Youth Opportunities, Orillia Youth Opportunities Committee for the monies raised during the recent Weight Loss Fundraiser. Deputations

Minutes

- October 3, 2011

Correspondence

9 1. J. Dennis Edmonds - re Ad Hoc Electoral Reform Committee agenda packages. File: C12-ER

11 2. Orillia Youth Opportunities Committee - re School Partnership. File: C12-YOC (Councillor Spears pulled from the October 3, 2011 NFAIO package) 13-15 3. Senior Planner - re Applications for Official Plan Amendment and Zoning By-law Amendment - Rexton Developments Inc. - King Street/Cedar Island Road. File: D09-GEN (Councillor Jenkins pulled from the October 14, 2011 NFAIO package) Enquiries

Reports

17 1. Report Number 2011-2 of Budget Committee. 19-22 2. Report Number 2011-36 of Council Committee.

Page 1 of 127 Page

Notice of Motion

23-24 1. Councillor Hill hereby gives notice that he intends to introduce the following motion:

"THAT Policy 1.2.6.1 be amended to include all City Boards and Committees."

a) Report - Councillor Hill. File: A09-GEN 25 2. Councillor Fogarty hereby gives notice that he intends to introduce the following motion:

"THAT Council re-engage Odgers Berndston to contact all Councillors, the Deputy CAO/CFO and Clerk to create new hiring criteria and a job advertisement;

AND THAT the new hiring criteria and job advertisement be presented to Council Committee at the November 21, 2011 meeting for discussion and recommendation to Council on November 28, 2011."

a) Report - Councillor Fogarty. File: H11-GEN 27-28 3. Councillor Fogarty hereby gives notice that he intends to introduce the following motion:

"THAT Council create a Special Council Committee with the purpose of analyzing, evaluating and recommending a site, components, a schedule and a budget for new recreation facilities in the City of Orillia;

AND THAT all members of Council be appointed as members of this Committee;

AND THAT the Special Council Committee report to Council no later than the first meeting of Council in November 2012;

AND THAT this Committee be given the authority to meet with stakeholders and potential partners as part of their mandate;

AND THAT a budget of up to $100,000 be established with the funds to be appropriated from the Major Capital Facilities Reserve."

a) Report - Councillor Fogarty. File: C12- Motions

Deputation Motions

Consent Agenda

Page 2 of 127 Page

Consent Agenda

29-30 1. Association of Municipalities of Ontario: File: A01-AMO

a) Insurance Premiums Sting Municipalities.

Recommendation: Receive as informational. Copied to appropriate Departments and Agencies. 31 2. Ministry of the Environment - re Drinking Water Quality Management Standard. File: A16-MOE

Recommendation: Receive as informational. Copy to Public Works Department. 33 3. Stewardship Ontario - re second quarterly payment for the 2011 program year for the Municipal Blue Box Recycling Program. File: F11-IN

Recommendation: Receive as informational. Copy to Public Works Department. Copy to Treasury Department.

35 4. County of Simcoe - re Waste Facility Tour for Simcoe County Council. File: A16- COS

Recommendation: Receive as informational. Copy to Public Works Department. 37-40 5. Simcoe County Farm Fresh - re requesting a partnership with the City through an annual financial commitment. File: A01-GEN

Recommendation: Receive as informational. 41-42 6. Lake Simcoe Region Conservation Authority - re Notice of Pre-Consultation - DRAFT Policy Document - South Georgian Bay Lake Simcoe Source Protection Region. File: A01-LAKE

Recommendation: Refer to Council Committee. Request report from Planning and Development and Public Works Departments. 43-70 7. Severn Sound Environmental Association - re 2012 Tree Seedling Distribution Program. File: A01-SSEA

Recommendation: Receive as informational. Copy to Public Works Department.

Page 3 of 127 Page

Consent Agenda

Copy to Environmental Advisory Committee.

71-78 8. Orillia Police Services Board - re Negotiated/Arbitrated Police Settlements. File: C12-PSB

Recommendation: Receive as informational.

79 9. Town of Slave Lake - re card of thanks for financial assistance. File: C12-GNT,XF11- OUT

Recommendation: Receive as informational.

81-99 10. Tom Phillips - re bus service on Sandra Drive. File: T03-GEN

a) Petition from Tom Phillips and others. b) Human Rights and Public Transit Services in Ontario - Consultation Report, March 27, 2002.

Recommendation: Receive as informational.

101 11. Paul Bennett - re tax increases. File: M04-GEN

Recommendation: Receive as informational. 103 12. Waste Management Advisory Committee - re Waste Reduction Week, October 17 - 23, 2011. File: C12-WMAC

Recommendation: Receive as informational. Copy to City Boards and Committees.

105-106 13. Kelly Clune - re Waste Reduction Week, October 17 - 23, 2011. File: C12-WMAC Recommendation: Receive as informational. Copy to Waste Management Advisory Committee.

107-108 14. Camp Couchiching - re requesting financial assistance. File: C12-GNT

Recommendation: Refer to Grants Committee.

109-110 15. Orillia Christian Centre - re requesting financial assistance. File: C12-GNT

Recommendation: Refer to Grants Committee. 111-112 16. Ontario Society for the Prevention of Cruelty to Animals, Orillia Branch - re requesting financial assistance. File: C12-GNT

Page 4 of 127 Page

Consent Agenda

Recommendation: Refer to Grants Committee. 113-114 17. Society of St. Vincent de Paul, Guardian Angels Conference - re requesting financial assistance. File: C12-GNT

Recommendation: Refer to Grants Committee. 115-116 18. Royal Canadian Legion Pipes & Drums, Orillia Branch 34 - re requesting financial assistance. File: C12-GNT

Recommendation: Refer to Grants Committee.

117-118 19. Take a Vet to Dinner - re requesting financial assistance. File: C12-GNT

Recommendation: Refer to Grants Committee. 119-120 20. Downtown Orillia Management Board - re Downtown Parking Study Phase 1: Final Report. File: C12-DMB

Recommendation: Receive as informational. 121 21. Orillia Youth Opportunities Committee - re Student Appointment/Student Re- Appointment. File: C01-2011-

Recommendation: That a by-law be passed.

123 22. Recreation Advisory Committee - resignation of Ken McLaughlin. File: C01-2011-

Recommendation: That the following resolution be passed:

"THAT the resignation of Ken McLaughlin as a member of the Recreation Advisory Committee is hereby accepted with regret, and the Clerk be instructed to thank Mr. McLaughlin for his valuable contribution to the municipality while serving as a member of the Committee;

AND THAT the matter of a replacement be referred to Council Committee in Closed Session for consideration and recommendation.”

125 23. Robert J. Browne - resignation from the Municipal Heritage Committee. File: C01- 2011-

Recommendation:

Page 5 of 127 Page

Consent Agenda

That the following resolution be passed:

"THAT the resignation of Robert J. Browne as a member of the Municipal Heritage Committee is hereby accepted with regret, and the Clerk be instructed to thank Mr. Browne for his valuable contribution to the municipality while serving as a member of the Committee;

AND THAT the matter of a replacement be referred to Council Committee in Closed Session for consideration and recommendation.” 127 24. The Salvation Army - re requesting permission to proceed with their Annual Christmas Kettle Campaign. File: M02-GEN

Recommendation: That the following resolution be passed:

"THAT, further to Section 8. ix) of Policy 1.10.3.1. - Tag Days, the Salvation Army be authorized to conduct their Annual Christmas Kettle Campaign on November 25 and 26, 2011." By-laws

2011-116 A By-law for the purpose of appointing members to various boards and committees.

This by-law appoints student members to the Orillia Youth Opportunities Committee and a member to the PEOPLE FIRST Committee, as recommended by Council Committee. 2011-117 A By-law to amend Chapter 170 of the City of Orillia Municipal Code – Municipal By-law Enforcement Officer.

This by-law appoints OSPCA employee Jessica Simko and new City of Orillia employee Jeff Rogers as by-law enforcement officers. 2011-118 A By-law to amend Chapter 454 of the City of Orillia Municipal Code – User Fees – Property Services.

This by-law amends Schedule “A” in Chapter 454 to reflect the changes in permit parking rates and on-street meter rates as described in the report dated October 7, 2011 from the Clerk’s Department, as recommended by Council Committee. 2011-119 Amendment Number 39 to Traffic and Parking Regulation By-law Number 2007-55, as amended.

This by-law amends the Traffic and Parking Regulation By-law as described in the report dated Oct 7, 2011 from the Clerk’s Department and the reports dated September 2, 2011 and October 11, 2011 from the Public Works Department and as recommended by Council

Page 6 of 127 Page

By-laws

Committee. 2011-120 A By-law to authorize the execution of Contract E-11-02 with Currie Truck Centre - Truck with Plow Equipment.

This by-law authorizes the execution of Contract E-11-02 with Currie Truck Centre for the supply of one, new, 2012 model, single-axle cab and chassis truck complete with Viking-Cives dump body, plow and wing, as recommended by Council Committee. 2011-121 A By-law to rename a portion of Fittons Road West as Westmount Drive North.

This by-law authorizes the renaming of a portion of Fittons Road West as Westmount Drive North, as described in the report dated September 2, 2011 from the Public Works Department, as recommended by Council Committee on September 12, 2011. 2011-122 A By-law to authorize the execution of a Contract with Jardine Lloyd Thompson Canada Inc. – General Insurance Coverage.

This by-law authorizes the execution of a contract with Jardine Lloyd Thompson Canada Inc. for the provision of general insurance coverage, as recommended by Council Committee. 2011-123 A By-law to authorize the execution of a Memorandum of Understanding (MOU) with the Ministry of Natural Resources (MNR) - Port of Orillia Lands.

This by-law authorizes the signing of a MOU with the MNR for the lease and/or purchase of lands in order to facilitate the acceptance of a grant from the Department of Fisheries and Oceans Canada for infrastructure renewals at the Port of Orillia, as recommended by Council Committee. 2011-124 A By-law to authorize the execution of an Agreement to accept a grant from the Department of Fisheries and Oceans Canada – Infrastructure renewals at the Port of Orillia.

This by-law authorizes the signing of an agreement to accept a grant of $1,013,318 with the Department of Fisheries and Oceans Canada for infrastructure renewals at the Port of Orillia, as recommended by Council Committee. 2011-125 A By-law to amend By-law Number 2011-40 being a By-law to delegate the authority to sign Development Charges Late Payment Agreements.

This by-law amends By-law Number 2011-40 to extend the expiry date of the Development Charges Late Payment Agreements to March 31, 2012, as recommended by Council Committee.

Page 7 of 127 Page

By-laws

2011-126 A By-law to confirm the proceedings of Council at its meetings held on October 24, 2011. Other Business

Open Public Forum

Adjournment

Page 8 of 127 To: Mayor Orsi

% The Adhoc Electoral Reform Committee Chair: C. I M.Foggarty

Sir:

As a question of privilage, I am requesting that an exemption be made, In that I may be excused from paying for Agenda's and other such documents, relating to the Ad Hoc Electoral Reform Committee,that are required by myself in an effort to keep up with the Committee's Progress.

Reasons: Although I am a Guest of the Committee,and I appreciate the privilage, l feel I am also serving my civic duty,as lead petitioner, of the Petitioners, that Brought forth the Ward System for Municipal Elections, in the City of Orillia.

I also realize that the Committe Members are Volunteers,And wish to be dealt with,in the same fashion.

Please,also recognize,that It's not the monitary value I am concerned about, but rather the principal, that I request I be treated in the same fashion as the committee members, in getting a paper copy of all materials.

The Clerks Office has Grasiously offered to E-Mail these materials However I do not have Access to the internet.

Respectfully,and with Appreciation

J.Dennis Edmonds

- ~

Page 9 of 127 Page 10 of 127 CI2-'/0C

~Ilia NOT FOR AGENDA 0~Jntre INFORMATIONAL ONLY St-ep, ure today W3/ll 9 Front Street South Unit #1 Orillia, Ontario L3V 4S1 Tel: (705) 325-8082 Fax: (705) 325-7407

MEMO

TO: Mayor and Members of Council

FROM: Orillia Youth Opportunities Committee (OYOC)

DATE: September 26, 2011

SUBJECT: School Partnership

The Orillia Youth Opportunities Committee received exciting news this past week from Youth Centre Director Kevin Gangloff. In a recent discussion with Lyanne Rouse, Pathways to Student Success Guidance Counsellor for the Simcoe County District School Board Student Success Program, she announced that at their recent Student Success Symposium their Engagement Project graduated 145 students (youth previously disengaged from the school system) across Simcoe County. This number is three times higher than the Provincial average in Ontario and she cited the Youth Centre and our partnership as playing one of the key roles in this success. Her caseload is growing and the youth coming through our doors as part of this program are citing accessibility and it being a "youth centre" as part of the reason they are coming. Ms. Rouse should be taken much of the credit here as she is a fantastic teacher and dedicated to her students and to getting them the credits they need to graduate. The end result here is that this is a partnership that is benefiting our community.

The Youth Centre has cultivated a key partnership with the school board and we now have the PASS Program using the Youth Centre on Wednesday, Education Outreach visiting Wednesday during the day and Thursday evenings, and the Co-op Teacher visiting Monday and Wednesday. ·

Page 11 of 127 Page 12 of 127 NOT f-OR AGit=Nl'114 INFO riMA' ocx. I~ II\ ®rillia

ORILLIA CITY CENTRE TELEPHONE 50 ANDREW ST. S. SUITE 300 (705) 329-7241 ORILLIA, ON, FACSIMILE L3V7T5 (705) 329-2670 EMAIL [email protected] DEPARTMENT OF PLANNING & DEVELOPMENT

MEMO TO: Glen Harriss, Manager of Development Kelly Smith, Chief Building Official Ralph Dominelli, Fire Chief Ray Merkley, Director of Parks & Recreation Marcia Feddes, Superintendent of Parks Craig Metcalf, Director of Culture & Heritage Dan Landry, Manager of Economic Development Julia Crowder, Housing Committee Lisa Thomson-Roop, Downtown Orillia Management Board Glenn McCurdy, Orillia Power Distribution Corporation Don Goard, O.P.P. Detachment Lands Department, Union Gas Linda Raffoul, Bell Canada Planning Department, Rogers Cable Jerry Rebidoux, Atria Networks Holly Spacek, Simcoe Country District School Board Jennifer Sharpe, Simcoe Muskoka Catholic District School Board Mike Janveau, Canada Post

COPY TO: Mayor and Members of Council Gayle Jackson, Clerk ian Sugden, Director of Planning and Development Larry Clay, Ministry of Municipal Affairs and Housing

FROM: Andrea Woodrow, Senior Planner DATE: October 7, 2011 SUBJECT: Applications for Official Plan Amendment and Zoning By-law Amendment Rexton Developments Inc. (Agent: Celeste Phillips Planning Inc.) King Street I Cedar Island Road File Nos. D09-178 and D14-781

Please note that these applications were received prior to Bill 51 (Planning and Conservation Land Statute Law Amendment Act, 2006).

The subject lands are approximately 9.4 hectares (23 acres) in size and can generally be described as lying between Elgin Street to the north, Front Street to the west, the City's Lightfoot Trail to the east and Industrial Street to the south.

The proposed development for the subject lands includes 899 units, as follows:

• 23 linked semi-detached dwelling units • 19 bungalow townhouse dwelling units • 83 two-storey townhouse dwelling units • 200 stacked townhouse dwelling units • 5 four-storey buildings with 214 dwelling units • 4 eight-storey buildings with 360 dwelling units • 1 two-storey commercial building.

Page 13 of 127 (

The subject lands are designated as "Downtown Area - Central Core Intensification Area" in the City's Official Plan, which currently prohibits new semi-detached dwelling units. The proposed Official Plan Amendment proposes to amend policy s. 3.2.7.3 a) ii) to permit new semi-detached dwelling units on the subject lands as part of the overall mixed-use development proposal.

The subject lands are currently zoned "General Commercial" (C1), "General Commercial - Holding" (C1 (H)), "Restricted Industrial" - Holding" (M2(H)) and "Community Facility" (CF). The proposed Zoning By-law Amendment application is to rezone the majority of the property to "Second Density Multiple Residential Exception X - Holding" (RM2-X(H)) to permit a mix of residential uses on the subject lands, including some underground parking areas. Commercial uses are also proposed on a small portion of the subject lands located at King Street and Front Street.

On May 2, 2011, Council authorized Rexton to include City property that they desire to purchase from the City as part of their planning applications.

51 Please provide your comments on the application by Monday. October 31 , 2011.

If you have any questions, please contact me at (705) 329-7241. Please note that I will be away from the office at the OPPI Conference from October 11th to 14th inclusive.

Thank you.

PLAN CIRCULATION

MANAGER OF DEVELOPMENT Planning Report: Site Plan; Underground Parking Plan {R); Site Dedication Plan (R); Preliminary Functional Servicing Report (revised August 2011 ); Traffic Impact Study (Final -September 7, 2011); Preliminary Geotechnical Report (May 16, 2007); Phase II ESA (June 2007) CHIEF BUILDING OFFICIAL Planning Report; Site Plan; Underground Parking Plan (R); Site Dedicallon Plan (R); Preliminary Geotechnical Report (May 16, 2007); Phase II ESA (June 2007) FIRE CHIEF Planning Report; Site Plan (2); Site Dedication Plan (R); Underground Parking Plan (R); Preliminary Functional Servicing Report (revised August 2011); Traffic Impact Study (Final -September 7, 2011) PARKS & RECREATION Site Plan; Site Dedication Plan (R) SUPERINTENDENT OF PARKS Site Plan; Site Dedication Plan (R) CULTURE & HERITAGE Site Plan (R) EOG Site Plan (R); Site Dedication Plan (R) HOUSING Site Plan (R) DOMB Site Plan (R) OPDC Site Plan POLICE Site Plan (R) UNION GAS Site Plan (R) BELL CANADA Site Plan (R) ROGERS CABLE Site Plan (R) ATRIA Site Plan (R) SCDSB Site Plan (R) SMCOSB Site Plan (R) CANADA POST Site Plan (R)

MAYOR & COUNCIL Site Plan (R) CLERK Site Plan (R) DIRECTOR OF P&D Site Plan; Site Dedication Plan (R) MMAH Site Plan (R), OPA Application Form, Letter of Revision to OPAAppiJcatlon

(R) = 11'' X 17"

2 Of 2

Page 14 of 127 Page 15 of 127

@SITE PlAN Page 16 of 127 CITY OF ORILLIA TO: The Mayor and Members of Council FROM: Budget Committee DATE: October 4, 2011 SUBJECT: Report Number 2011-2 (From meeting of October 3, 2011)

Your Committee is pleased to report and recommend as follows: 1. THAT the report dated September 21, 2011 from the Public Works Department regarding the 2012 Infrastructure Program, be received as informational.

A. Orsi, Chair.

Page 17 of 127 Page 18 of 127 CITY OF ORILLIA

TO: The Mayor and Members of Council FROM: Council Committee DATE: October 18, 2011 SUBJECT: Report Number 2011-36 (From meeting of October 17, 2011)

Your Committee is pleased to report and recommend as follows:

1. THAT the following be appointed a member of the PEOPLE FIRST Committee, to replace Mary Lou Lyle (Planning and Development Department), for a term expiring May 3, 2013: Julia Crowder (Planning and Development Department)

2. THAT, further to the report dated October 11, 2011 from the Municipal Heritage Committee regarding the removal of the Ossawippi Railcars, Heritage Victoria, of the City of Kawartha Lakes, be permitted to remove all railcars at no expense to the City of Orillia, subject to the following: 1. The City receive a legal opinion on their proposal, 2. The City of Kawartha Lakes entering into an agreement with the City of Orillia for the removal of the railcars; AND THAT if the terms of the agreement are not met, Council authorize Priestly Demolition to remove the railcars, as set out in the report dated May 24, 2011 from the Clerk’s Department.

3. THAT the report dated October 11, 2011 from the Transit Advisory Committee regarding transit service in the area of Sandra Drive, Esther Anne Drive and Karen Crescent, be received as informational.

4. THAT as recommended in a report dated October 11, 2011 from the Recreation Facility Supervisor regarding the Annual Ride for Sight Event from 2012 to 2014, the special event requests be authorized subject to the dispositions listed in the report; AND THAT the organizers comply with the facility permitting process.

Page 19 of 127 5. THAT the reports dated October 11, 2011 from the Director of Culture and Heritage regarding the summary of the Beer Garden Budget for the 2011 Ride for Sight event and a summary of the meeting with the Alcohol and Gaming Commission of Ontario representatives for future events, be received as informational.

6. THAT the report dated September 23, 2011 from the Public Works Department regarding the installation of traffic signals at the intersection of Galley Avenue and Laclie Street or Laclie Street and Stanton Drive, be received as informational.

7. THAT as recommended in a report dated October 11, 2011 from the Interim City Treasurer and Capital Asset Manager, the City's General Insurance coverage for the twelve-month term, commencing January 1, 2012, be purchased from Jardine Lloyd Thompson Canada Inc. (JLT) for the total pre-tax premium of $308,091 (subject to normal end of term property/fleet adjustments).

8. THAT as recommended in a report dated October 7, 2011 from the Clerk's Department, staff be directed to apply to the Regional Senior Justice of Ontario to increase the fines for parking at an expired meter to $15.00 early payment and $20.00 set fine.

9. THAT as recommended in a report dated October 7, 2011 from the Clerk's Department, Chapter 454 of the City of Orillia Municipal Code - User Fees - Property Services and By-law Number 2007-55 be amended to increase the on-street parking meter rate from $1.00/hour to $2.00/hour and that the on-street time limit increase from 1 hour to 2 hours, effective January 1, 2012.

10. THAT as recommended in a report dated October 7, 2011 from the Clerk's Department, By-law Number 2007-55 be amended to increase the off-street parking meter time limit in the 3 hour parking lots, from 3 hours to 5 hours.

Page 20 of 127 11. THAT as recommended in a report dated October 7, 2011 from the Clerk's Department, Chapter 454 of the City of Orillia Municipal Code - User Fees - Property Services, be amended to increase the permit parking rates to $50.00 per month for the interior lots and $40.00 per month for the exterior lots, effective January 1, 2012.

12. THAT as recommended in a report dated October 11, 2011 from the Manager of Parks and the Director of Parks and Recreation, Council accept the grant from the Department of Fisheries and Oceans in the amount of $1,013,318 for infrastructure renewals at the Port of Orillia; AND THAT Council, in order to meet the grant deadline of the Department of Fisheries and Oceans, authorize the signing of a Memorandum of Understanding with the Ministry of Natural Resources that the City intends to enter into an agreement for the lease and/or purchase of the lands in the Port of Orillia; AND THAT staff, subject to compliance with the Land Acquisition Policy 1.7.1.1, be authorized to proceed with the purchase of lands in the Port of Orillia from the Ministry of Natural Resources for a value not to exceed $88,000 (plus HST) and transaction related costs; AND THAT Council waive Section 4.4.4. of Policy 1.7.1.1.

13. THAT as recommended in a report dated October 5, 2011 from the Director of Human Resources, Policy 5.1.5.1. - Progressive Discipline be adopted as set out in the report.

14. THAT as recommended in a report dated October 11, 2011 from the Public Works Department, Contract E-11-02 to supply one, new, 2012 model, single- axle, cab and chassis truck complete with Viking-Cives dump body, plow and wing including trade-in be awarded to Currie Truck Centre at a tendered price of $160,565.09.

15. THAT as recommended in a report dated September 27, 2011 from the Public Works Department, the intersection right-of-way control be amended at Front Street and Poughkeepsie Street such that Poughkeepsie Street is a through-highway.

Page 21 of 127 16. THAT as recommended in a report dated October 11, 2011 from the Public Works Department, the portion of Gill Street that runs from Front Street South to Atherley Road be renamed Front Street South, subject to compliance with Policy 1.2.7.1 - Public Notice Requirements.

17. THAT, further to the report dated October 3, 2011 from the Deputy CAO/CFO, Council extend the expiry date of the Development Charges (DC) Late Payment Agreements filed under the 2010 DC By-law to March 31, 2012.

A. Hill, Chair.

Page 22 of 127 CITY OF ORILLIA

TO: Mayor and Members of Council FROM: Councillor Andrew Hill DATE: October 18, 2011 SUBJECT: Policy 1.2.6.1.

Recommendation:

THAT Policy 1.2.6.1. - Use of Blackberry/Cellular Devices, be amended to include all City Boards and Committees.

Background:

In my first year of Council and being placed on over 11 Boards and Committees, I find it very distracting that members, during a meeting, are allowed to communicate with individuals outside of the meeting using a blackberry or cellular device. I believe this could be amended by having members comply with the same rules governing Council and Council Committee meetings whereby the use of blackberry/cellular devices are not permitted during meetings.

Agendas are distributed to members well in advance and there should be no reason for members (other than emergency situations at which time communication should be done outside the meeting) to be communicating with outside parties during the meeting itself.

Plenty of time is allocated to members to review agendas and to gather more information or opinions prior to the meetings themselves. Members in attendance should have the benefit that no other individual or party, not duly appointed to the Committee by Council, will have any influence on the outcome of any recommendation or direction that the Committee is seeking.

Policy Impact

Policy 1.2.6.1. would need to be amended to include all City Boards and Committees.

Summary

It is proposed that the use of blackberry/cellular devices be prohibited during all City Board and Committee meetings and that the Policy 1.2.6.1. be amended accordingly.

Attachment: • Policy 1.2.6.1 H:ICOUNSERV\TOMRMS DIRECTORY\C- Council, Boards and By-laws\C11 - Reports to Council\2011 Draft Reports\Oct24- Hill re Policy 1261.doc- File: A09-GEN Page 23 of 127 CITY OF ORILLIA POLICY MANUAL

Part 1 General Government Section 2 Council and Committee Procedures Sub-Section 6 Meetings 1.2.6.1. I Policy 1 Use of Blackberry/Cellular Devices ·. ·.·.. ····· .. · .

Page 1 of 1

THAT the use of blackberry devices and cellular devices be prohibited during all Council Committee and Council meetings.

(R. 2009-284C 09.1 0.26)

I:\A09 Policy Manuai\Policy Manuai\Section 1 -General Government.doc Page 24 of 127 CITY OF ORILLIA

TO: Mayor and Members of Council FROM: Michael Fogarty, Councillor, Ward 3 DATE: October 19,2011 SUBJECT: Recruitment City Manager

Recommendation

THAT Council re-engage Odgers Berndston to contact all Councillors, the Deputy CAO/CFO and Clerk to create new hiring criteria and a job advertisement;

AND THAT the new hiring criteria and job advertisement be presented to Council Committee at the November 21, 2011 meeting for discussion and recommendation to Council on November 28, 2011.

Discussion

This is the first step in re-starting a process that will no doubt take a few months to complete. Odgers Berndston can be operating in the background while we are moving forward on other pressing issues so that the important business of the City can move forward. This motion allows the process to move forward concurrently rather than waiting to finish one task before turning our attention to another.

The timing of the process will see approval of the hiring criteria and job advertisement take place in the public during the month of November. This will then allow Odgers Berndston to advertise and create a short list for presentation to Council Committee in Closed Session based on the criteria established in January which would allow us to potentially interview on February 4, 2012. In the end we will be in a position to offer the successful candidate an offer of employment early 2012.

Financial

The contract with Odgers Berndston stipulates that they will continue to work with the City until a candidate is hired. The City will only be responsible for advertising costs and the expenses of the consultant.

Respectfully submitted and recommended by: ~~1Rw£ Michael Fogarty, Councillor, Ward 3

Page 25 of 127 Page 26 of 127 CITY OF ORILLIA

TO: Mayor and Members of Council FROM: Michael Fogarty, Councillor, Ward 3 DATE: October 19, 2011 SUBJECT: Special Council Committee re: Recreation Facilities

Recommendation

THAT Council create a Special Council Committee with the purpose of analyzing, evaluating and recommending a site, components, a schedule and a budget for new recreation facilities in the City of Orillia;

AND THAT all members of Council be appointed as members of this Committee;

AND THAT the Special Council Committee report to Council no later than the first meeting of Council in November 2012;

AND THAT this Committee be given the authority to meet with stakeholders and potential partners as part of their mandate;

AND THAT a budget of up to $100,000 be established with the funds to be appropriated from the Major Capital Facilities Reserve.

Discussion

This is taking a hybrid model that saw the MURF and the WOSC move forward in design, and in one case completion. Building a new recreation facility(s) is imperative to this Council and to the community. It is my belief that tasking an advisory body or an Ad Hoc Committee consisting of only a few members of Council, is not an appropriate approach, as it will not allow all members of Council to have equal input. A Committee consisting of all members will lead to a harmonious end.

The inclusion of stakeholders and possible partners will ensure that those who have been most wanting in this long drama are consulted and allowed to have the opportunity to provide input in the process. This will allow members of Council to explore the possibility of any partnerships that may exist.

If this Council is to deliver on our collective commitment of establishing recreational facilities that meet the needs of and are sensitive to the fiscal realities currently faced, we need a new collaborative approach.

Page 27 of 127 - 2-

The establishment of the time frame was not arrived at lightly. It was designed to ensure that in two years we will be available to present the plan to the public and make the plan a reality.

Financial

It is proposed that a budget of $100,000 be established to cover consultant, legal fees and investigation costs.

Respectfully submitted and recommended by:

Rt::,( Michael Fogarty, Councillor, Ward 3

Page 28 of 127 Election I Link to QP Briefing article: Insurance premiums sting municipalities Page 1 of2

Insurance premiums sting municipalities

Kenyon Wallace, QP Briefing, a division of the Toronto Star Intelligence Unit

Ontario municipalities are sounding the alarm over rapidly increasing liability insurance premiums, which have risen by 22.2 per cent since 2007 and show no signs of slowing down.

A survey conducted by the Association of Municipalities of Ontario found that insurance costs now exceed province-wide municipal spending on all bridge and culvert maintenance, employment assistance benefits and conservation authorities- and it's all coming off the backs of taxpayers.

Municipalities will pay $152.2 million in insurance costs this year, with liability premiums make up more than half of that amount.

Pat Vanini, AMO's executive director, points his finger at Ontario's slow movement towards pursuing liability reforms.

"In this province, joint and several liability encourages plaintiffs to target so-called 'deep pocket' defendants like municipalities," she told QP Briefing. "Insuring against this legal regime, along with the growing size and scope of damage awards, are contributing to the growing cost of municipal insurance."

She said the only way municipalities have been able to deal with the increasing liability is by raising taxes. For example, Essex County had a 41 per cent insurance premium increase for 2011 which translated into a one per cent property tax increase.

But insurance premiums aren't the only problem facing municipalities. Other liability costs include Provincial Sales Tax on premiums, insurance deductible expenses, self insurance, cost of out-of-court settlements, court mandated awards and risk management. The City of Toronto, for example, spends $14 million annually just on legal fees for civil litigation, said Vanini. "Property taxpayers are paying these bills."

The increasing complexity of claims is also costing municipalities dearly, said Linda Boyle, executive director of the Ontario Municipal Insurance Exchange, a non-profit reciprocal insurance exchange owned by Ontario municipalities.

Boyle stressed that it already cost thousands of dollars to defend catastrophic bodily injury claims, and settlements can rise into the millions if cities are assigned joint and several liability as well.

"It puts these claims much higher than what would have been paid out even 10 years ago," she said.

Jim Pine knows all about the impact rising insurance costs are having on municipalities. As Chief Administrative Officer for Hastings County, he's watched premiums rise by double digits in the last four years. He says municipalities must band together to press the province on reforming the Negligence Act to limit joint and several liability.

"It affects small municipalities particularly hard," he told QP Briefing. "At some point we've got to put the breaks on this spiral. It's becoming unaffordable for us."

Vanini offers up the following steps municipalities can take to attempt to stop the astronomical rise in premiums:

• Municipalities should see how their premiums compare to similar sized communities. This is just starting point to get a better understanding of insurance and rates. http://www.amo.on.ca/ AM/PrinterTemp1ate.cfm ?Section=Election1 &TEMPLATE=/CM/...Page 29 of 127 10/6/2011 Election I Linlc to QP Briefing article: Insurance premiums sting municipalities Page 2 of2

o Municipalities should consider increasing deductibles- they have been unchanged for five years. Raising them would mean responsibility for managing a greater degree of risk, but this is a discussion to have with municipal insurance providers. Insurance tends to be cheaper at the top end than it is at the bottom end. Also, municipalities don't pay PST on deductibles. o Municipalities should review the dollar limits of their liability coverage. Insurance companies have been saying for a number of years that increasing claim awards and frequency are driving up premiums. Municipal coverage limits however have remained largely unchanged for five years. Again, this is a discussion municipalities should have with their insurance provider. • Municipalities must continue to manage risk. Claims should always be avoided and lowering the risk is the best way to do that. Sadly, this sometimes means tough decisions to reduce or eliminate services.**

The Queen's Park Briefing is an online newsletter produced by the Toronto Star Intelligence Unit that provides insider information on the latest issues at Queen's Park. AMO has negotiated a substantial discount for municipal staff to subscribe to the newsletter. Click here for more information.

http://www.amo.on.ca/ AM/PrinterTemplate.cfm?Section= Election! &TEMPLATE=/CM/Page 30 of ...127 I 0/6/2011 __:; ('~ Ministry of Minlst&re de > the Environment t I'Envlronnement Drinking Water Management Division de Ia gestion de Ia qual itS de vr Ontario Division l'eau potable

141h floor 14e etage 135 St. Clair Avenue West 135, avenue St. Clair Ouest Toronto ON M4V 1P5 Toronto (Ontario) M4V 1P5

September 27, 2011

Gayle Jackson, City Clerk City of Orillia 50 Andrew Street South, Suite 300 Orillia, ON L3V 7T5

On behalf of the Ministry of the Environment, I would like to congratulate you on receiving your Municipal Drinking Water Licence, Drinking Water Works Permit and Accreditation of your operating authority. Your successful efforts to implement a Quality Management System within your drinking water system are an important element of Ontario's drinking water safety net.

The Drinking Water Quality Management Standard (DWQMS) is a tool for owners and operators to help ensure that consistent processes and procedures are in place to manage the production and delivery of high quality drinking water. The DWQMS supports a proactive and preventative approach, which requires adoption of best practices and continuous improvement. These requirements help owners and operating authorities continually improve the performance of their drinking water system through management oversight of their policies, processes and procedures. These requirements also provide municipal officials with the tools necessary to continuously assess their systems to ensure that Standard of Care provisions, which come into effect in 2013, are met. It is an investment in the future and an important part of the licensing process.

Ontario is the first jurisdiction in North America to mandate a Quality Management System for municipal residential drinking water systems, and the introduction of the Municipal Drinking Water Licensing Program is one example of the measures put in place to keep Ontario's drinking water among the most protected in the world. Safeguarding Ontario's drinking water would not be possible without the commitment shown by you and your staff, and I would like to extend my congratulations for your accomplishments.

For more information on the Municipal Drinking Water Licensing Program, please visit our website at www.ontario.ca/drinkingwater, or contact us directly at [email protected] or at 1-877-955-5455.

CC: Peter Dance, Director of Public Works City of Orillia

1921 (2008/01) Page 31 of 127 Page 32 of 127 Thinking beyond the box RECEIVED Stewardship® Ontario OCT 1 2 2011 CLERK'S DEPT. ORILLIA, CITY OF 50 Andrew St. South Orillia ON l3V 7TS

September 30, 2011

RE: Industry funding for Municipal Blue Box Recycling for 2011 Program Year

Dear Mayor and Members of Council:

Packaging and printed paper companies, represented by Stewardship Ontario, fulfill their responsibilities to fund 50% of the net cost of the residential Blue Box recycling program by making cash payments to municipalities on a quarterly basis. Stewardship Ontario is pleased to enclose the second quarterly payment for the 2011 program year.

The total payments distributed to municipalities in this quarter exceed $20 million. For the 2011 program year, Stewardship Ontario will distribute a total of $81 million in cash to Ontario municipalities on behalf of the companies that are responsible for packaging and printed paper under the Blue Box Program. This brings the total cash payment from industry to municipalities to $436 million since the program began in 2004.

In addition to the direct cash payments, municipalities benefit from other linked support programs. The first is "in kind" advertising space made available annually by Ontario daily and community newspapers that are members of the Canadian Newspaper Association and the Ontario Community Newspapers Association. In 2011, these newspapers are making available $1.7 million in advertising space, which has been allocated to municipalities throughout the province. Since the launch of the program, advertising space valued at about $14 million has been dedicated to promoting local municipal waste diversion programs.

In another linked program, Stewardship Ontario continues to work with municipalities to complete projects that receive financial support under the Effectiveness and Efficiency (E&E) Fund and its successor, the Continuous Improvement Fund (CIF). These funds serve our shared interest in achieving continuous improvements in the performance of Ontario's renowned Blue Box recycling system. Finally, Stewardship Ontario continues to develop local markets for recyclables collected from Ontario's blue boxes by investing in innovative Ontario companies with new recycling sol utions. As a result of these investments, Ontario municipalities can now purchase new blue boxes made from plastics that your residents place into their blue boxes. These blue boxes are made by Gracious living (Woodbridge, Ontario) from 70% post-consumer blue box plastic. The plastic is supplied to Gracious living by Ontario recycling companies supported by Stewardship Ontario's Market Development Fund.

Initiatives like this demonstrate how, by working together, we can ensure that Ontario continues to lead the world in curbside recycling, while developing Ontario's economy at the sa me time. To find out more about these programs, please feel fee to contact me at the address noted below.

Sincerely,

Lyle Clarke VP Blue Box & Innovation Stewardship Ontario www.stewardshipontario.ca

Page 33 of 127 Page 34 of 127 County of Simcoe Main Line (705) 726-9300 Solid Waste Management Toll Free 1-866-893-9300 SOLID WASTE I ~ 111 0 Highway 26, Fax (705) 726-9832 MANAGEMENT~~ Midhurst, Ontario LOL 1 XO simcoe.ca ~~"

Tuesday, October 04, 2011 RECEIVED

City Manager's Office OCT 1 ., 2011 50 Andrew Street South Orillia, ON CITY MANAGER'S OFFICE L3V 7T5

Re: Waste Facility Tour for Simcoe County Council

Dear Mr. Bob Ripley,

The County of Simcoe Solid Waste Management Department would like to take this opportunity to express our sincere gratitude and appreciation for the hospitality that was extended to members of our 1 Council and staff on Friday, September 30 h , 2011.

Members of our Waste Management Sub-Committee and other members of Council were provided the opportunity to tour your landfill facility and see firsthand the front end and behind the scenes areas of the site. Greg Preston hosted the tour and those attending were very impressed with the both the content and quality of the information presented in addition to the operations observed while at the facility.

Solid Waste Management staff continues to enjoy working with our counterparts at The City of Orillia and looks forward to the opportunity to extend similar courtesies in the future.

Yours sincerely,

Rob McCull ugh Director, Solid Waste Management

Cc- Greg Preston, Superintendent of Waste Management

ESD-003-C01 Page 35 of 127 Page 36 of 127 Simcoe County Farm Fresh

September 27, 2011 Mayor Angelo Orsi, Council Members City of Orillia 50 Andrew St. S, Suite 300 Orillia, ON L3V 7TS

Dear Mayor Orsi,

As you may know, Simcoe County Farm Fresh Marketing Association is made up of local farmers, farmers' markets, food service, local food retailers and includes other community partners in the health field, food security, government, tourism and economic development. All have an interest in raising the awareness of the availability of locally grown food.

I am sure you also know that it's vitally important to work with and promote our local farmers to create a community of economic sustainability through Agri-culinary tourism, local food production and procurement because supporting lacal food and farming helps make our communities more sustainable- economically, socially, environmentally and culturally.

We are working hard to create partnerships with each Municipality within Simcoe County in order to create a strong community support important to this initiative. We would like to invite the City of Orillia into a formal partnership with us through an annual financial commitment of $1000. Together we can help raise awareness of the importance of supporting local food initiatives some of which include the Simcoe County Farm Fresh website, the production and distribution of our Farm Fresh Paper Guide map and our very successful annual culinary event "Savour Simcoe". We want the City of Orillia to be part of building new connections to grow one of the most vibrant food economies and food tourism destinations in the province.

Please consider this important initiative and join over a dozen partners who already work with Simcoe County Farm Fresh to help promote the 'eat local' concept. If you require further information or have questions, we would be happy to address council at any time.

We look forward to your reply.

Sincerely, {2(~ c--C5k~;__ Sandra Trainor, Executive Director

Cc: Gayle Jackson, City Clerk lncl: Media Release from Springwater Township

Simcoe County Farm Fresh Marketing Association Non-Profit Corp. 13-4 Alliance Blvd. Suite 227, Barrie, ON L4M 7G3 P: 705 734-2075 F: 705 734-7633 [email protected] www .simcoecountyfarmfresh.ca

Page 37 of 127 Janet Nyhof

From: Simcoe County Farm Fresh Sent: Wednesday, October 12, 2011 11:47 AM To: Janet Nyhof Subject: Partnership with Simcoe County Farm Fresh and the City of Orillia

Hello,

In follow-up to our phone conversation today, I can identify several ways and reasons why that the City of Orillia and Simcoe County Farm Fresh Marketing Assoc. (SCFFMA) should partner on an on-going basis;

Production of marketing tools and events to raise awareness of the quality and diversity offood grown and raised and served within Simcoe County and the City of Orillia i.e. printed guide map, SCFFMA web site, "Savour Simcoe" Event, Farmer/Chef Networking, public speaking and presentations, taste trails etc. Currently, in Orillia and surrounding areas there are several farms and businesses signed-up members of SCFFMA with plans for recruitment of more for the 2012 season. We would keep Orillia involved and in the loop around new and developing initiatives (i.e. Broader Public Sector Institutions & local food procurement, Agri-Culinary Tourism development) The City of Orillia's logo would appear on appropriate printed material as well as on the community partners section on our web site, www.slmcoecountyfarmfresh.ca It makes economic sense to invest in local agriculture. It is a sector that is not only essential to a healthy community, but has the potential to grow and prosper.

Please feel free to contact me if you have any questions, concerns or suggestions

Best regards, Sandra

Sandra J. Trainor Cull, Executive Director Simcoe County Farm Fresh Marketing Association Non··Profit Inc. Unit 13, 4 Alliance Blvd.,# 227 Barrie, ON L4M 7G3 P: 705 734-2075 F: 705 734-7633 [email protected] www.simcoecountyfarmfresh.ca facebook twitter @SavourSimcoe 1JU{ you eat toaay? Tlianli a J'arm.er!

1 Page 38 of 127 www.springwatew.c101 ·.. ~Township of 2231 Nursery Road .·~ Springwater Minesing, Ontario LOL 1Y2 Canada

Township partners with Simcoe County Farm Fresh

SPRINGWATER TOWNSHIP I September 20, 2011 - Mayor Collins is pleased to announce that the Township of Springwater is now a proud partner of the Simcoe County Farm Fresh Marketing Association (SCFFMA), a marketing association that promotes local food producers, and host of Savour Simcoe.

The partnership will allow Springwater to move forward on one of the goals from the Economic Development Council presents Simcoe County Farm Fresh with a Strategy, approved in June of cheque for $1,000 Monday night. From L-R: 2010. Goal4 of the strategy is Councillor Rick Webster, Councillor Dan Clement, to support agricultural Councillor Sandy McConkey, Lynda Van Casteren - producers in the Township. President of SCFFMA, Councillor Perry Ritchie, Mayor With approximately 11 per Linda Collins, Deputy Mayor Dan McLean, Sandra cent of the jobs in Springwater Trainor - Executive Director of SCFFMA, Councillor related to agriculture, this goal Jack Hanna. is a significant one for the municipality.

Council is excited about this partnership, as it will go a long way towards assisting the 318 farms located in Springwater. Simcoe County Farm Fresh, which was formed in 2005, is committed to supporling local agricultural producers through marketing initiatives which benefits local agriculture throughout the County.

Perhaps their biggest initiative, Savour Simcoe, was held just recently in Springwater Township at the Simcoe County Museum. The culinary event is a celebration of local food producers and chefs, and is held each August, and is a foodie's paradise. Over 60 local producers bring the best of their farms, and 15 local chefs use their best skills to turn it into a delicious - local - meal. Visitors are invited to sample anything and everything, and gain a new appreciation for the "eat local" movement.

Phone: 705-728-4784 Fax: 705-728-6957

Page 39 of 127 2

Mayor Linda Collins and Councillor Webster from Springwater Township were first-time attendees at the 2011 event, and raved about the food, the cooking and the atmosphere.

"I attended the Savour Simcoe event for the first time this year, and will plan to return again next year," said Mayor Collins. "The opportunity to sample so .many delicious dishes, all prepared with local ingredients helped to remind us that .in Springwater, we live in an area that is rich in agricultural diversity and opportunity. This is what Council hoped to help promote with our partnership - a pride and awareness of the delicious natural resources that we have here· in Springwater Township."

The partnership between Springwater and Simcoe County Farm Fresh will allow Township staff to assist with the association's initiatives and strategic planning. Council has also committed to providing a $1,000 in financial support to the organization.

"We welcome the partnership with Springwater Township. Springwater is one of the· leaders in recognizing the importance of agriculture and the economic benefits of supporting what is already being produced here," said Lynda Van Casteren, President of Simcoe County Farm Fresh Marketing Association. "We look forward to working with Springwater Township and all municipalities in Simcoe County to help make locally produced food/beverage a mainstay in our everyday life."

Springwater Township joins over a dozen partners who work with the Simcoe County Farm Fresh organization to help promote the 'eat local' concept. Partners range from media outlets and educational institutions, planning firms to health units.

Springwater is a municipality of approximately 18,000 residents located in the heart of Simcoe County. Springwater Township is home to the second largest concentration of County Forests and is a popular destination for outdoor activities in all four seasons.

Simcoe County Farm Fresh Marketing Association was formed as a grass-roots organization in 2005 and incorporated as a non-profit corporation in 2007. The association consists of area farmers, farmers' markets, restaurants and includes community partners in the health field, food security, government, tourism and economic development. All have an interest in raising the awareness of the availability of locally grown food.

-30- Contact Information:

Township of Springwater Simcoe County Farm Fresh Jennett Mays Sandra J. Trainor Cull Communications Coordinator Executive Director Tel. 705-728-4784 Ext. 2067 Tel. 705-734-2075 E-mail: [email protected]. E-mail: [email protected]

Page 40 of 127 DRINKING WATER N SOURCE PROTECTIO ACT FOR CLEAN WATER \.__ South Georgian Bay Lake Simcoe Source Protection Region

October 7, 2011 RECEIVED OCT 1 1 2011

Gayle Jackson CLERK'S OEPT. Clerk Orillia (City of) 50 Andrew Street South, Orillia, ON L3V 7TS

Dear Gayle Jackson,

Re: Notice of Pre-Consultation - DRAFT Policy Document South Georgian Bay Lake Simcoe Source Protection Region Deadline for Comment: January 13, 2012

The South Georgian Bay Lake Simcoe Source Protection Committee has begun preparation of a Source Protection Plan to protect municipal sources of drinking water. This letter serves as a notice for the purpose of Ontario Regulation 287/07 made under the Ontario Clean Water Act, 2006.

Please find enclosed in this package the DRAFT Policy Document which contains policies that you may be required to implement. We have also enclosed the Draft Explanatory Document, which provides the rationale for the Draft policies.

We recognize that the impacts to each municipality will vary depending on the responsibility for water supply, waste management or whether or not you have any drinking water systems or significant threats. To assist with reviewing these documents, we've also attached a table which provides an overview of which policies in the plan to focus on, based on your responsibilities. The deadline to submit written comments is January 13, 2012.

Tlus is your first fonnal opportunity to provide comments on the DRAFT Policy Document. There will be two rounds of public consultation during the first half of 2012 that will allow your municipality the opportunity for futiher input before the Proposed Source Protection Plan is submitted to the Minister of the Environment in August 2012 for final review and approval.

To assist with reviewing these documents and providing us with your feedback, a municipal workshop has been planned as follows: November 1, 2011 Best Western Mariposa Inn, Orillia

cont'd ...

Page 41 of 127 ... 2

If you have not contacted us about attending, please do so as soon as possible by contacting Susan jagminas at the Lake Simcoe Region Conservation Authority at 905 895 1281 ext 264 or [email protected] at your earliest convenience.

Thank you for your ongoing assistance with the Drinking Water Source Protection Program. Please contact Don Goodyear at 905 895 1281 ext 246 or [email protected] with any concems or questions regarding this Notice.

Yours truly,

Lynn Dollin Chair, South Georgian Bay Lake Simcoe Source Protection Committee cc Don Goodyear, Director, Source Protection Planning, South Georgian Bay Lake Simcoe Source Protection Region

120 Bayview Parkway • Newmarket, ON • L3Y 4X1 • Tel: 905-895-1281 • Fax: 905-853-5881 www.ourwatershed.ca Page 42 of 127 Severn Sound Environmental Association 67 Fourth Street Midland Ontario L4R 389 Tel: 705-527-5166 Fax: 705-527-5167 Website: www.severnsound.ca

October 18, 2011

To: Susan Boonstra, Clerk, Township of Georgian Bay Ted Walker, CAO, Town of Midland Robin Dunn, CAO, Township of Oro-Medonte Eleanor Rath, CAO, Town of Penetanguishene Sharon Goerke, Deputy Clerk, Township of Severn Simone Latham, CAO, Township of Tay Doug Luker, CAO/Cierk, Township of Tiny John Daly, Director of Corporate Services, Township of Springwater Gayle Jackson, Clerk, City of Orillia

RE: TREE SEEDLING DISTRIBUTION PROJECT -REQUEST TO CONSIDER MUNICIPAL PARTICIPATION IN 2012

Over the past five years, Severn Sound Environmental Association (SSEA) and North Simcoe Stewardship have partnered with the Townships of Tay, Tiny, Springwater and Oro-Medonte, and the Towns of Penetanguishene and Midland to provide local residents with reasonably priced, native tree seedlings for spring planting. The objective of the project is to promote tree planting by residents in the Severn Sound area, improving environmental health and increasing tree cover.

The project has been very successful: in the past five years, over 50,000 tree seedlings were purchased and planted by residents of the participating municipalities. The 2011 final report on the program (attached) recommends that the program be offered to North Simcoe municipalities for spring 2012.

At this time, SSEA would like to determine if your municipality is interested in participating in the 2012 Tree Seedling Distribution Project. There is no direct funding required from the municipalities to SSEA; however, municipal partners will be responsible for assisting with project promotion and some aspects of project implementation.

SSEA will be responsible for: • Ordering tree seedlings and coordinating seedling pick-up with the nursery. • Creating electronic promotional materials for use by participating municipalities (i.e. information/pricing sheet, species selection guide, and

Page 43 of 127 tree planting tips sheet). Participating municipalities can link to the SSEA website, which will contain all the promotional details. • Receiving tree orders and payments from participating residents. We are proposing a tree order deadline of January 31, 2012. • Providing receipts and pick-up instructions to participating residents. • Coordinating volunteers for sorting and distribution of tree orders. The distribution day will be in either late April or early May 2012. • Producing a final report on the project by August 2012.

Municipal partners will be required to: • Provide the information/pricing sheet to residents. Options for program promotion by the municipality include: municipal web-site and at municipal facilities (e.g., bulletin boards), inclusion in tax bills and/or other municipal mailings (where possible/appropriate), and local media (e.g., municipal page in newspaper). Promotional materials should be distributed to landowners in December 2011, to allow landowners sufficient time to place their orders before the proposed January deadline. • Provide a suitable facility (e.g., roads garage) for the distribution location. The distribution location needs to be cool, indoors, and secure, with sufficient space to store tree orders for a few days. • Provide assistance (e.g., staff, council member, or other municipal representative) with pick up, sorting, and distribution of tree seedlings. o Bulk order seedling pick-up from the nursery (approximately % day): Several vehicles will be required, including SSEA 'vehicle(s); each municipality may need to send one truck and driver to the nursery, located in Everett, north of Alliston. The tree seedling bulk order is typically picked up from the nursery one or two days prior to the distribution day. o Sorting bulk order into individual landowner orders (approximately % day): Tree seedlings are normally sorted one day prior to the distribution day. o Distribution of tree orders (approximately % day): The distribution day is tentatively either Saturday, April 28th or Saturday, May 5th, 2012. The actual date will be determined in late March/early April; weather conditions determine when seedlings can be harvested and packaged by the nursery.

Please advise me by November 18th if your municipality would like to participate in this project for 2012.

Yours Truly, ~p~< .

CC: SSEA Board

Page 44 of 127 Tree Seedling Distribution Project SSEA Final Report- August 2011

Prepared by M. Hudolin

Background Severn Sound Environmental Association (SSEA), North Simcoe Stewardship (NSS), and the Townships of Tay, Tiny, Springwater, Oro-Medonte and the Towns of Midland and Penetanguishene partnered together to provide local residents of the six municipalities with reasonably priced, native tree seedlings for planting in the spring of 2011. The objective of the project was to promote planting native tree species in the Severn Sound area.

SSEA coordinated the program, ordering the seedlings, providing promotional materials to the municipalities, receiving seedling orders and payment from residents, and coordinating the pickup and distribution of tree seedlings.

Results Nursery Seedling Order The preliminary bulk tree seedling order was placed with the nursery in July 2010. The nursery has a large demand for seedlings annually, and some species and quantities pre-ordered were not available.

The nursery required confirmation of the final bulk seedling order in early February 2011, which necessitated a February 4th tree order deadline for participants. Tree pricing was not available from the nursery until December 2010, so it was not possible to set prices and promote the program earlier in the fall.

Promotion In December 2010, SSEA produced a one-page promotional sheet for each participating municipality (Appendix A) that included a species and price list. Each municipality was responsible for determining how to best distribute the information to residents. Municipalities typically included the promotional sheet with tax bills, or mentioned the program in a newsletter or newspaper; information was also posted on municipal and SSEA web-sites. In addition, SSEA placed a paid advertisement in the Midland Mirror (Appendix A). SSEA also directly emailed past project participants to notify them the program was being offered again in 2011.

SSEA prepared more detailed information, including answers to 'Frequently Asked Questions' to assist landowners in selecting species, planning for tree planting, and handling and planting trees. This information (Appendix B) was posted on the SSEA web-site; most municipal web-sites also provided a link to this page.

The prices charged to residents for seedling trees varied according to species, but were reasonable (Appendix A).

Page 45 of 127 Landowner Seedling Orders SSEA accepted seedling orders by email or by telephone, to allow verification that the seedlings would be available from within our bulk seedling order.

Response to the 2011 Tree Distribution Project was generally good. In total, 116 participants purchased 7,700 trees and shrubs of eight different species (Table 1). Several of the species offered sold out just before the tree order deadline of February 4th, 2011. General information on demand for additional species and quantities was tracked to help estimate seedlings that should be preordered in the future.

When seedling orders were placed, approximately 96% of the participants provided an email address for correspondence about the program. Having email addresses enabled SSEA to quickly provide order confirmation information to participants, as well as send out reminders about the pick up day. For the first time, receipts and pick up instructions were sent out by email rather than ground mail; participants without an email address were mailed their receipt.

Generally, larger orders of 100 trees or more were primarily composed of conifer species (pine, spruce, fir and cedar), which are likely being used for reforestation efforts. Smaller orders usually contained a larger proportion of hardwood trees and shrubs, which the landowner may be using for ornamental and/or wildlife habitat enhancement purposes.

In March, SSEA generated receipts and pickup instructions for each order, which were mailed to participants by the municipalities in early April.

Promotion of the program was focused in participating municipalities. Although the Townships of Severn and Georgian Bay did not participate in the 2011 Tree Distribution Program, residents from these municipalities were permitted to order trees, provided they were willing to pick up their seedlings on distribution day from a location in one of the participating municipalities. Approximately 14% of seedlings ordered in 2011 were from residents in non-participating municipalities.

Demand for tree seedlings continued for several weeks following the order deadline; email addresses were tracked for disseminating information on the 2012 Tree Distribution Program.

Seedling Pickup, Sorting & Distribution The bulk tree seedling order was picked up in the afternoon on Thursday, April 28th SSEA coordinated the order pick up, and one pickup truck each from North Simcoe Stewardship, the Town of Midland, and the Township of Tiny was sufficient to pick up the seedlings in one trip.

Page 46 of 127 Volunteers, SSEA, and NSS staff sorted the seedlings into individual landowner orders at the Township of Tay Roads Garage in Victoria Harbour in the morning on Friday, April 29th. Orders for each municipality were then transported to the designated pickup locations by SSEA, volunteers and NSS staff.

The distribution day was Saturday, April 30th. The timing of the distribution day was good - the nursery was able to harvest the trees to meet the deadline, and the majority of the hardwood species had not leafed out, which is optimal for handling, transportation and planting.

A joint pickup location for Midland and Penetanguishene residents was used, which alternates between the two municipalities each year; Springwater, Oro Medonte, Tiny, and Tay each used a facility in their own municipality for distribution (Table 2). The pick up times for Springwater and Oro-Medonte were scheduled so that the same SSEA representative could oversee distribution at both sites.

On distribution day, participants were provided with a Tree Planting Tips sheet (Appendix C).

Expenses Compared to Revenue The main expenses SSEA incurred for the 2011 project were staff time (processing seedling orders and project coordination), tree seedlings, mileage/vehicle costs, printing and advertising expenses, and materials (i.e., tree bags for packaging individual orders); sources of revenue included NSS funding, and proceeds from tree sales (Table 3).

In-kind contributions by municipalities included project promotion (printing, postage, and media costs), staff time, and use of vehicles and facilities.

In 2011, the revenue generated from tree sales and partner funding was sufficient to cover the cost of trees as well as all of the project expenses (Table 3).

Conclusions and Recommendations The pilot project in 2007 and expanded program from 2008 to 2011 confirm that there continues to be a large demand by local residents for a native tree distribution program. In 2011, demand for seedlings continued for weeks after the order deadline, and many participants in all municipalities expressed an interest in purchasing trees again in 2012. This is a popular program that encourages private landowners to become involved in tree planting, improving environmental health at the local scale and beyond; to date, 50,580 seedlings have been distributed and planted by participants. It is recommended that the program be offered again in 2012. • The preliminary tree seedling order for 2012 has already been placed with the nursery. The provincial government's 50 Million Tree Program (large scale tree planting) has increased demand for seedlings from nurseries, which necessitates placing the order well before autumn.

Page 47 of 127 • Longer time-frames would be beneficial for dissemination of promotional materials and providing residents with ample time to consider participating in the program. Municipalities have varied deadlines for tax bills and other municipal mailings, and longer time-frames would allow for a variety of promotion options to be utilized. SSEA is working with the nursery to establish seedling pricing earlier, to allow for fall promotion of the 2012 program. • A large bulk tree seedling order requires a considerable amount of vehicle space to transport. Bare-root seedlings are fragile and need to be handled carefully. Several of the trucks sent by the municipalities in 2011 were practical and convenient, having covered truck beds that helped to keep the trees cool and reduce wind stress on hardwood seedlings. When possible, depending on the size and type of vehicles the municipalities have available, SSEA will alternate which municipalities are requested to assist with tree seedling pickup. • Municipal staff and/or representatives assisting with seedling sorting and distribution works well, providing a visible partnership, and helping to keep implementation costs low; this should be continued in future years. • Picking up the seedlings from the nursery and sorting the bulk order the following day worked well because it adds flexibility to the schedule, however it requires that the seedlings are stored for an extra day and a cool storage area is required. • A joint seedling distribution location for Midland and Penetanguishene participants continues to work well.

Recommendation #1: Continue the tree distribution program in 2012.

Recommendation #2: Follow the suggested schedule of activities and responsibilities outlined in Appendix D.

Page 48 of 127 Table 1: Trees Distributed (by Pick-Up Location) for the 2011 Tree Distribution Project, Compared to Previous Years Page 49 of 127

5 Table 2: 2011 Distribution Details

Municipality Distribution Location Distribution Day & Pickup Times Midland/ Town of Midland Parks Depot, April 30'", 2011 PenetanQuishene 67 Fourth St, Midland 9:00 a.m.-11 :00 a.m. Tay Township of Tay Roads Garage, April 30"', 2011 450 Park Street, Victoria Harbour 9:00 a.m.-11 :30 a.m. Tiny Township of Tiny Roads Complex, April 30'", 2011 220 Concession 9 East, Tiny 9:00 a.m.-12:00 p.m. Springwater Township of Springwater Works Yard April 30'", 2011 11 William Street, Elmvale 9:00 a.m.-10:30 a.m. Oro-Medonte Township of Oro-Medonte Works Yard April 30"', 2011 4256 Line 7 North, Carley 12:00 p.m.-1 :30 p.m.

Table 3: Tree Distribution Project- Expenses Compared to Revenue (2011)

SSEA Expenses Staff time $3,540.00 MileageNehicles $160.00 Translation costs $0.00 Advertising costs $193.32 Printing costs $20.00 Postage $2.81 Trees (from nursery, incl. extra/contingency trees) $5,562.00 Materials (tree bags) $225.69 Accounting exQ_ense* $90.00 Total SSEA Expenses $9,793.82 SSEA Revenue NSS funding $2,250.00 Tree sales $7,586.28 Total SSEA Revenue $9,836.28 REVENUE MINUS EXPENSES $42.47 * est1mate of accountmg expense

Notes: • GST is not included in the above expenses or revenues • Additional in-kind contributions provided by municipalities included promotion (printing, mailing), staff time, and use of vehicles and facilities

Page 50 of 127 Appendix A - Promotion of 2011 Tree Distribution Project

2011 Tree Seedling Distribution Program

Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Township of Tay are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2011.

Tree/shrub seedling species and Species Price per bundle prices are listed for landowners (includes taxl interested in purchasing and planting White Pine $11.00 trees. Seedlings are bare-root plants White Soruce $11.00 (i.e., not potted stock) and are sold in White Cedar $11.00 bundles of 1 0. The age and size of Balsam Fir $15.00 seedlings varies by species Tamarack $11.00 seedlings are 1 to 4 years old, and Red Oak $14.50 approximately 15 to 45 em (6 to 18") Silver Maole $12.00 in height with a stem diameter of% Red-osier DoQwood $10.00 em (1/4").

The deadline for ordering trees is Friday. February 4~h 2011. Orders received after this date will not be accepted. A limited number of seedlings are available- order early to avoid disappointment. Seedling orders must be placed bv phone or email to allow SSEA staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web-site (www.sevemsound.ca/trees.htm) for instructions BEFORE placing your order; incomplete orders will not be processed.

1 Payment is due by Friday, February 4 h. 2011. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post-dated cheques will NOT be accepted. Note; There are no refunds on orders tess than $40.00, 1 and no refunds on orders canoe/led after February 4 h, 2011.

To place a tree order, call or email: Send payment to: Michelle Hudolin, Severn Sound Environmental Association Severn Sound Environmental Association Tree Distribution Program Phone: (705) 527-5166 ext. 202 67 Fourth Street Email: [email protected] Midland ON L4R 3S9

The pick-up day for tree orders will be a Saturday, either in late April or early May 2011 (dependent on weather conditions and the nursery's schedule). Receipts and pick-up instructions will be sent in early April 2011. Your receipt will be required as proof of purchase on the pick-up date.

For more information, including details on age and size of species, and guidelines on site preparation and species selection, visit: www.severnsound.ca/trees.htm

~.~·~. i:.· North Simcoel : ,:C; Stewardship . .... 1i ...... !

Page 51 of 127 2011 Tree Seedling Distribution Program

Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Township of Tiny are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2011.

Tree/shrub seedling species and Species Price per bundle prices are listed for landowners (includes tax) interested in purchasing and planting White Pine $11.00 trees. Seedlings are bare-root plants White Spruce $11.00 (i.e., not potted stock) and are sold in White Cedar $11.00 bundles of 10. The age and size of Balsam Fir $15.00 seedlings varies by species - Tamarack $11.00 seedlings are 1 to 4 years old, and Red Oak $14.50 approximately 15 to 45 em (6 to 18") Silver Maple $12.00 in height with a stem diameter of% Red-osier Do~wood $10.00 em (1/4").

The deadline for ordering trees is Friday, February 4~h2011. Orders received after this date will not be accepted. A limited number of seedlings are available - order early to avoid disappointment. Seedling orders must be placed bv phone or email to allow SSEA staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web-site (www.severnsound.ca/trees.htm) for instructions BEFORE placing your order; incomplete orders will not be processed.

1 Payment is due by Friday. February 4 h, 2011. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post-dated cheques will NOT be accepted. Note; There are no refunds on orders less than $40.00, 1 and no refunds on orders cancelled after February 4 h, 2011.

For more information, including details on age and size of species, and guidelines on site preparation and species selection, visit: www.severnsound.ca/trees.htm

I,. North Simcoe .:J.:; Stewardship

Page 52 of 127 2011 Tree Seedling Distribution Program

Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Town of Midland are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2011.

Tree/shrub seedling species and Species Price per bundle prices are listed for landowners (includes tax) interested in purchasing and planting White Pine $11.00 trees. Seedlings are bare-root plants White Spruce $11.00 (i.e., not potted stock) and are sold in White Cedar $11.00 bundles of 10. The age and size of Balsam Fir $15.00 seedlings varies by species Tamarack $11.00 seedlings are 1 to 4 years old, and Red Oak $14.50 approximately 15 to 45 em (6 to 18") Silver Maple $12.00 in height with a stem diameter of Y:. Red-osier Dogwood $10.00 em (1/4").

The deadline for ordering trees Is Friday. Februarv 41 ~ 2011. Orders received after this date will not be accepted. A limited number of seedlings are available- order early to avoid disappo.intment. Seedling orders must be placed by phone or email to allow SSEA staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web-site (www.severnsound.ca/trees.htm) for Instructions BEFORE placing your order; incomplete orders will not be processed.

1 Payment is due by Friday. February 4 \ 2011. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post-dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, 1 and no refunds on orders cancelled after February 4 h, 2011.

For more information, including details on age and size of species, and guidelines on site preparation and species selection, visit: www.severnsound.ca/trees.htm

~ North Simcoe .::r:;_st•wardship

Page 53 of 127 2011 Tree Seedling Distribution Program

Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Town of Penetanguishene are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2011.

Tree/shrub seedling species and Species Price per bundle prices are listed for landowners (includes tax) interested in purchasing and planting White Pine $11.00 trees. Seedlings are bare-root plants White Spruce $11.00 (i.e., not potted stock) and are sold in White Cedar $11.00 bundles of 10. The age and size of Balsam Fir $15.00 seedlings varies by species Tamarack $11.00 seedlings are 1 to 4 years old, and Red Oak $14.50 approximately 15 to 45 em (6 to 18") Silver Maple $12.00 in height with a stem diameter of% Red-osier Doaw ood $10.00 em (1/4").

The deadline for ordering trees Is Friday, Februarv 4 1 ~2011. Orders received after this date will not be accepted. A limited number of seedlings are available- order early to avoid disappointment. Seedling orders must be placed bv phone or email to allow SSEA staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web-site {www.severnsound.ca/trees.htm) for instructions BEFORE placing your order; incomplete orders will not be processed.

1 Payment is due by Friday, February 4 h. 2011. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post.dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, 1 and no refunds on orders cancelled after February 4 h, 2011.

For more information, including details on age and size of species, and guidelines on site preparation and species selection, visit: www.severnsound.ca/trees.htm

1!: North Simcoe .::J:; Stewardship

Page 54 of 127 2011 Tree Seedling Distribution Program

Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Township of Springwater are working together to provide residents in the Severn Sound watershed (Orr Lake/Eimvale/Hillsdale area) with reasonably priced, native tree seedlings for planting in early spring 2011.

Tree/shrub seedling species and Species Price per bundle prices are listed for landowners (inc! udes tax) interested in purchasing and planting White Pine $11.00 trees. Seedlings are bare-root plants White Spruce $11.00 (i.e., not potted stock) and are sold in White Cedar $11.00 bundles of 10. The age and size of Balsam Fir $15.00 seedlings varies by species - Tamarack $11.00 seedlings are 1 to 4 years old, and Red Oak $14.50 approximately 15 to 45 em (6 to 18") Silver Maple $12.00 ·in height with a stem diameter of% Red-osier Dogwood $10.00 em (1/4"). The .d¢;o~dlihef?l~~~~rfog t~~~~ is'~rlday. Fe~riiYFrida~\ ~~t>r'~ary4m{ 2011.Jree order§•wlllndtpepmcesseduriless .·· paymentj~.·f~.S~!Veci·~¥··.tai~"c[~Jl'l".I:~Y:W§DL9RtL9IL9j~§l.llae·.. Pef~Pniiico.~gli§Af.·m.or1ei ()rqer •. to: §!}uJ1dc!=nxir<5.11!1\e:ntaJ ) .• c(1e:q ues acceptedc(payai:JI~ .··.Q~Xefr1 · ·. ·· · ·.· · · .· · ·· ·· ·· · · ·- · ]>;~s(:)ciatip)1· · po~f:(f·· ·ate~.·. · · ·· · will · NC5Tbe· .. ·Nafe.~· Th~i:~are'no refurrdso/'}cltci~(6/essthf;Jn$4o, oo, ·· .aoc/ no r.e,tuods on orders canc(]/le(i ?ft?T Febru?iy 4th, 2011.

For more information, including details on age and size of species, and guidelines on site preparation and species selection, visit: www.severnsound.ca/trees.htm

i_. N. orth Simcoe (;: Township of ~Stewardship ;1 Spnng\Vater

Page 55 of 127 2011 Tree Seedling Distribution Program

Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Township of Oro-Medonte are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2011.

Tree/shrub seedling species and Species Price per bundle prices are listed for landowners (includes tax) interested in purchasing and planting White Pine $11.00 trees. Seedlings are bare-root plants White Spruce $11.00 (i.e., not potted stock) and are sold in White Cedar $11.00 bundles of 10. The age and size of Balsam Fir $15.00 seedlings varies by species Tamarack $11.00 seedlings are 1 to 4 years old, and Red Oak $14.50 approximately 15 to 45 em (6 to 18") Silver Maole $12.00 in height with a stem diameter of Y, Red-osier Doow ood $10.00 em (1/4").

The deadline for <@~ringtr~es)s Friday.Februaf\1 ~~h. 201 t .. Ordersr~p~ived after this date will not be accepted. A HITlited [1Llmber0 f~eedlih!;js arE! Civ?Jiable 7order earlyto avoid disappointment Seedling orders must be.pTifcedbVphone or email to alloW SSEA staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web-site (www.severrisound.ca/tfees.htm) forinstri.Jctions BEFORE placing your order; irlcomplete orders will not bfprocessed. ·

Payment is due by Friday, February 4ih, 2011. Tree orders will not be processed unless payment is received bythis date. Payment options inClude· personal cheque or money order (payable to: Severn Sound Environmental Association) .. Postcdated cheques Will NOT be accepted. · · Note: There are no refunds on orders less than $40.00, 1 and no refunds on orders cancelled after February 4 h, 2011.

For more information, including details on age and size of species, and guidelines on site preparation and species selection, visit: www.severnsound.ca/trees.htm

:l- North Simcoe ~. .::Li Stewardsb.Jp ,

Page 56 of 127 Media Coverage of 2011 Tree Distribution Project

Midland Mirror (paid advertisement), 20 January 2011

Page 57 of 127 Page 58 of 127 SSEA - Tree Seedling Distribution Page 1 of 1 Appendix B - 2011 Tree Distribution Project Information

2011 Tree Seedling Distribution Program

Tree Order Deadline: Friday, February 4th

Click on one of the links below for details on the Tree Seedling Distribution Program:

E'l9~_\)Jlj._ocatlon~ General Information [email protected].!JQ.t1t!Y..AMied Quem.JQD.!?. §P...~.9illL~@!ectio n_Gl!.LrJft Site Preparation Information Tree Planting TiPs

2011 PRICE LIST

General Information

Severn Sound Environmental Association, North Simcoe Stewardship, the Townships ofTay, Tiny, Oro-Medonte and Springwater, and the Towns of Penetanguishene and Midland are working together to implement the 2011 Tree Seedling Distribution Program.

The purpose of the Tree Seedling Distribution Program is to encourage private landowners in the Severn Sound area to plant native trees and shrubs, improving environmental health.

The deadline for ordering tree seedlings for spring 2011 has passed. To have your name added to our seedling waiting list or email distribution list, contact Michelle Hudolin at 705-527-5166 ext. 202.

http://www.severnsound.ca/trees.htm 8117/2011 Page 59 of 127 SSEA -Tree Seedling Distribution- FAQs Page 1 of 1

2011 Tree Seedling Distribution Program- Pick Up Locations

Click on your designated pick up location below for a map. When the map appears, click on 'Directions' in the balloon to enter your starting point.

• Township of Tay Roads Garage

• Town of Midland Parks Depot (pickup location for Midland and Penetanguishene participants)

• Township of Springwater Works Yard

• Township of Oro-Medonte Works Yard

http://www .severnsound.ca/SSEA_Tree_ Pickup .htm 8/17/2011 Page 60 of 127 SSEA -Tree Seedling Distribution - FAQs Page 1 of5

2011 Tree Seedling Distribution Program -Frequently Asked Questions

General Information Frequently Asked Questions .§Qg_g)Q§_.§?J~9.!i2!LG.vj£lQ Site Preparation Information Tree Planting Tips

Frequently Asked Questions

Who can participate in the 2011 Tree Seedling Distribution Program?

How much do the seedlings cost?

What does "bare-root" mean?

How big will the tree seedlings be?

When is the deadline for ordering trees?

How do I place an order for tree seedlings?

How do I pay for my tree seedling order?

What should I do to prepare for tree planting?

Where can I find details about the pick-up date. times and location?

What if I can't pick up my trees on the designated date?

How will my tree seedling order be packaged on pick-up day?

How should I transport my seedlings home from the pick-up location?

How do I handle, plant and care for the seedlings?

How long will it take me to plant my trees?

Should I fertilize my tree seedlings?

http://www.severnsound.ca/SSEA_Tree_Dist_FAQ.htm Page 61 of 127 8/17/2011 SSEA -Tree Seedling Distribution - FAQs Page 2 of5

Who can participate In the 2011 Tree Seedling Distribution Program?

The 2011 Tree Seedling Distribution Program is open to residents of the following municipalities:

Tay Penetanguishene Midland Springwater- Severn Sound watershed (Orr Lake/Eimvale/Hillsdale area) Tiny Oro-Me dante

Residents of other North Simcoe municipalities can purchase seedlings through the program, however these residents will be required to pick up their trees at a designated location in one of the municipalities listed above.

How much do the seedlings cost?

For the 2011 Tree Distribution Program, all species are being sold in bundles of 10 seedlings. The price per bundle varies by species; all applicable taxes are included.

2011 Price List

Price per bundle (includes Approximate Height [stem Species Seedling Age (years) tax) diameter is approx. Y, em (1/4")1 White Pine $11.00 3 15-25 em (6-10") White Spruce $11.00 4 20-40 em (8-16") White Cedar $11.00 4 20-40 em (8-16") Balsam Fir [SOLD OU7] $15.00 2 20-45 ern (8-16'') Tamarack [SOLD OUT] $11.00 20-40 em (10·16") Red Oak $14.50 20-40 em (8-16") Silver Maple $12.00 20-40 em (10-16") Red-osier Dogwood $10.00 25-40 em (10-16")

What does "bare-roof' mean?

Bare-root plant material is sold with the roots exposed and bare of soil (i.e., seedlings are not potted). The stock is grown in fields, and is harvested in early spring when the plant is dormant Bare-root stock is perishable, and must be handled carefully and planted as soon as possible. Buying bare-root stock is considerably cheaper than purchasing container-grown plants.

How big will the tree seedlings be?

In general, seedlings are 1 to 4 year-old bare-root plants (i.e. not potted). Seedlings are approximate~ 15 to 40 em (6 to 16") in height, andY, em (1/4") in stem diameter. The age and size of seedlings varies by species (for details, see our 2011 price list).

For the 2011 Tree Distribution Program, all species are being sold in bundles of 10 seedlings. Bundles of pine, spruce, cedar and fir will appear larger than hardwood trees and shrubs because the evergreen seedlings have needles, making the bundles bushier.

http://www.severnsound.ca/SSEA_Tree_ Dist_F AQ.htm Page 62 of 127 8/17/2011 SSEA- Tree Seedling Distribution - FAQs Page 3 of 5

White Spruce (10 seedlings) Red Oak (10 seedlings)

Where can I learn more about selecting species suitable for mv property?

For more information on species characteristics, see our Species Selection Guide.

When is the deadline for ordering trees?

The deadline for ordering trees is Friday, February 4th, 2011. Orders received after this date will NOT be accepted because we have to confirm our bulk order with the nursery. A limited number of trees are available, and we usually sell out of many species order early to avoid disappointment.

How do I place an order for tree seedlings?

Seedling orders must be placed by phone or email to allow us to verify that the stock will be available, and to confirm the total cost of your order.

When you place your order, we require the following information:

• Your municipality (e.g. Tay, Midland, Penetanguishene)

• Your First and Last Name

• Your Daytime Phone Number

• Your Home Phone Number

• Your Email Address (if applicable)

• Your Mailing Address (where your receipt will be sent)

http://www.severnsound.ca/SSEA _Tree_ Dist_F AQ.htm Page 63 of 127 8/17/2011 SSEA- Tree Seedling Distribution- FAQs Page 4 of5

• The number of bundles of each species you would like to order (trees are sold in bundles of 10).

Instructions lor Ordering by Email

Ensure all required information is included (see list above). Incomplete orders will not be processed.

You will receive an email indicating if the stock you requested is available, and confirmation of your payment amount. If you do not receive a response acknowledging your email within one week, assume we did not receive your message and contact our office by telephone (705-527 -5166).

NOTE: Incoming messages from addresses using wetrbased email (e.g .. Hotmail) are blocked by our system's firewall and will not reach us,

To place an order contact: Michelle Hudolin , Severn Sound Environmental Association Phone: (705) 527-5166 ext. 202 Email: [email protected]

How do I pay for my tree seedling order?

Payment Is due by Friday, February 4th, 2011. Tree orders will not be processed unless payment Is received by this date.

Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post-dated cheques will NOT be accepted.

Sorry, we do not accept credit card payments.

There are no refunds on orders less than $40.00 and no refunds on orders cancelled after February 4th, 2011 .

Send payment to:

SEVERN SOUND ENVIRONMENTAL ASSOCIATION TREE DISTRIBUTION PROGRAM 67 FOURTH STREET MIDLANDON L4R3S9

What should I do to prepare for tree planting?

For more information on preparing for tree planting, read the information on Site Preparation. Tree seedlings are perishable, and must be handled carefully and planted as soon as possible, ideally the same day they are picked up.

Where can I find details about the pick-up date, times and location?

The pick-up day for tree orders will be a Saturday in late April or early May 2011. The date depends on spring weather conditions, which influence when the nursery can harvest the seedlings. The pick-up date and location may vary by municipality. Receipts and pick-up instructions will be sent in early April 2011, as soon as the details are finalized. Receipts will be required as proof of purchase on the pick-up date. You are responsible for seedling pick-up on the designated date.

What If I can't pick up my trees on the designated date?

If you are unable to pick up your seedlings on the designated date, you are required to make arrangemenls to have someone pick up your order on your behalf (please send them with your receipt). We do not have the appropriate facilities available to store or distribute seedlings after the pick-up day.

How will my tree seedling order be packaged on pick-up day?

Individual orders of tree/shrub seedlings will be packaged in tree bags. Tree bags are large paper bags with a plastic liner, similar in size to a large curbside garbage bag. Depending on the type and size of the trees and the quantity of trees in the order, more than one tree bag may be required. Generally, one tree bag will hold approximately 200-300 trees, therefore only large orders will

http://www.severnsound.ca/SSEA_Tree_ Dist_F AQ.htrn 8/17/2011 Page 64 of 127 SSEA -Tree Seedling Distribution - FAQs Page 5 of5

require more than one bag.

How should I transport my seedlings home from the pick-up location?

A trailer is not generally needed for picking up seedlings. Tree orders containing several hundred trees and/or a large proportion of evergreen seedlings will be bulkier than small orders of hardwood/shrub seedlings. Large orders may require a pick-up truck, but many smaller orders will fit in a van or in the trunk of a car. It is important to handle seedlings gently, and keep the seedlings cool and well ventilated at all times. Travel time should be minimized to prevent the seedlings from overheating in your vehicle, so plan to take your seedlings directly home once you pick them up.

How do I handle. plant. and care for the seedlings?

Tree seedlings are perishable, and must be handled carefully and planted as soon as possible, ideally the same day they are picked up. For more information on handling, planting and caring for seedlings, read our Tree Plantin9.Iil:1li and Careful Handling of Nursery Stock.

How long will it take me to plant my trees?

Tree seedlings should ideally be planted the same day they are picked up. Inexperienced tree planters should plan on planting approximately 400 trees per person in an eight-hour day. Experienced tree planters will usually plant 1000 trees or more per person in a day.

Should I fertilize my tree seedlings?

If the right tree was selected for the planting site, fertilizer should not be needed to produce healthy trees. Be aware that fertilizer can harm tree seedlings if used improperly:

Never add fertilizer to the hole before planting seedlings· fertilizer can damage the delicate roots.

Too much nitrogen causes above-ground seedling growth at the expense of root development

To help your seedlings grow, keep the area around the tree free from grass or weeds that will compete for moisture and nutrients, and water the seedlings during dry periods for the first few years.

http://www.severnsound.ca/SSEA_Tree_Dist_FAQ.htm 8117/2011 Page 65 of 127 SSEA - Tree Distribution Species Guide and Planting Tips Page 1 of2

2011 Tree Seedling Distribution Program Species Selection Guide and Tree Planting Tips

General information .Fregyenjjy __6§Jsi>d Ohl~);y_o._ns Species Selection Guide Site Preparation Information Tree Planting Tips

Species -Site Suitability - Species Characteristics/Uses

Evergreen Trees -easier to establish and maintain

White Pine (Pinus strobus) -Average to moist, well-drained sands or clay/loam soils. Avoid extremely dry or exposed sites. Used primarily for reforestation. Will tolerate some shade. Moderate growth rate.

White Spruce (Picea glauca)- Average to moist sands, sandy loams, clay loams or well-

White Cedar (Thuja oocidentalis)- Will tolerate a wide range of soils, from moderately dry to very moist cond[ions. Avoid very dry sites. Used for windbreaks. VVIII tolerate some shade. Slow growirg.

Balsam Fir (Abies balsamea) - VVIII tolerate a wide range of soils, but requires moist soils. Used as a Christmas tree. VVIII tolerate some shade.

Deciduous Trees -require more protection in seedling stages from extreme we ether & animals (mice, rabbits & deer)

Red Oak (Quercus rubra)- Rich, well drained sandy loams and loams. Avoid planting in heavy clays or on wet sites. Provides food and cover for wildlife. Requires full sunlight. Moderate growth rate.

Silver Maple (Acer saccharinum) - Most deep soils including silts or clays found along watercourses. Used for restoration projects along watercourses. Fast growing. Will tolerate some shade. Do not plant near or on septic beds.

Tamarack (Larix laricina)- Moist, well-drained soils; often grows in or near wetlands. Intolerant of shade. Fast growing tree.

Shrubs

Red-osier Dogwood (Corn us stolonifera) - Moist to very moist soils. Often grows near wetland areas or along roadside ditches. Commonly planted to atlract birds and other wildlife. Fast growing shrub.

Site Preparation Information

A variety of fact sheets about trees and tree planting are available from the LandOWner Resource Centre:

http://www. severnsound.ca!SSEA _Tree_Dist_ Species.htm 8/17/201! Page 66 of 127 SSEA -Tree Distribution Species Guide and Planting Tips Page 2 of2

Planning for Tree Planting http://www.lrconline.com/Extension Notes English/pdf/ping tr pint. pdf

Species Information

White Pine: http://www.lrconline.com/Extension Notes Englishlpdflwht pn.pdf Eastern White Cedar: http://www.lrconline.com/Extension Notes English/pdflcdr.pdf Red Oak: http://www.lrconline.ccm/Extension Notes Enqlishlpdflrd oak.pdf White Spruce: http://www.lrccnline.com/Extension Notes Englishlpdflwht sprce.pdf

Preparing a Site for Tree Planting http://www.lrconline.ccm/Extension Notes English/pdflclrng.pdf

Careful Handling of Nursery Stock http://www.lrconline.com/Extension Notes Englishlpdflcrflhnd.pdf

The complete list of Forestry Extension Notes

Tree Planting Tips

• Handle trees with care, and plant as soon as possible, keeping roots moist until planted.

• Handle seedlings by the base of the stem, taking care not to bruise the bark.

• Plant the tree in a hole large enough to acccmmodate the roots spread out in a natural position.

• Do not bunch, spiral, double-over or bend roots.

• Do not bury live branches or foliage, or leave any roots exposed to air.

• Cover roots with soil and tamp soil firmly to remove air pockets.

• Spacing: trees should generally be planted 2-3m (6-10') apart.

• At the time of planting, only prune broken or damaged branches or roots.

• For the first year or two, after a week of hot or dry weather, water the trees well and slowly, if possible.

• Keep the area around the tree free from grass or weeds that compete for moisture.

• Fertilizer is not needed for newly planted trees

http://www .severnsound.ca/SSEA_Tree _Dist_ Species.htm 8/17/2011 Page 67 of 127 Appendix C: 2011 Tree Planting Tips Sheet

& North Slmc'<>e .::c;_steWllrdship

Tree Distribution Project Tree Planting Tips

* Handle trees with care, and plant as soon as possible, keeping roots moist until planted. * Handle seedlings by the base of the stem, taking care not to bruise the bark .

.4. Plant the tree in a hole large enough to accommodate the roots spread out in a natural position. * Do not bunch, spiral, double-over or bend roots. * Do not bury live branches or foliage, or leave any roots exposed to air. * Cover roots with soil and tamp soil firmly to remove air pockets. * Spacing: trees should generally be planted 2-3 m (6-1 0') apart. .4. At the time of planting, only prune broken or damaged branches or roots.

* For the first year or two, after a week of hot or dry weather, water the trees well and slowly, if possible. -*. Keep the area around the tree free from grass or weeds that compete for moisture.

-*. Fertilizer is not needed for newly planted trees.

Page 68 of 127 CONTENTS EXTREMELY PERISHABLE 1. Plant Immediately If Possible

Remove only as many If roots are dry when bag Is trees as will fit loosely opened, remove trees and DO NOT Open Into planting palls. Reseal soak roots In water for not Bag Until plastic liner and return more than ten minutes. Drain Required bag to storage..,... -~. excess water and return trees Into polyllned bag, or to planting pall. Reseal polyllner and return trees to 8torag•, •.'!-i1t\t

Ft 1\lf~tf.fl-' I.•VIN, 1'1\c,At .. ii ~~ .-.. -: .. ~..::.~· ~~~~~

WEDGE PLANTING METHOD 2. Bags can be stored in a COOL SHADED PLACE for NO LONGER THAN 2 DAYS - DO NOT OPEN BAGS UNTIL READY TO PLANT 3. For longer storage, · Heel trees in a trench. (As below) "HEELING IN" _SePI!ralte Individual Bundles TREES Of Trees

Dip Roots In Wa·ter__ Before Heeling In

V ·ll'ench - Cover Roots Only With Soli And Firm With Foot

NOTE: Heel in all hardwoods if not planted immediately/ WATER "HEELED IN" TREES AS REQUIRED

Page 69 of 127 ..A --· dix D-5 --. ------hedule------of- -- Activities------& R'------"bilities------for 2012 Task/Activity Time Frame* Responsible Partner(s) Submit preliminary order to nursery (estimate number of trees) Jul. 2011 SSEA Determine municipalities/partners to participate in project, and Aug. 2011 SSEA, NSS, municipalities formalize responsibilities and contributions of each Select species to be offered & determine landowner pricing Oct. 2011 SSEA Produce species selection guide for landowners (modify 2011 guide) Sep./Oct. 2011 SSEA Develop promotional materials (electronic and hard-copy formats) & Sep./Oct. 2011 SSEA deliver to participating municipalities Produce spreadsheet for receiving orders (modify 2011 version) Sep./Oct. 2011 SSEA Promote program (web-sites, municipal offices, mailings, media, etc.) Sep./Oct. 2011 SSEA, NSS, municipalities Receive and compile tree orders from landowners Nov. 2011-Jan. 2012 SSEA Process payment for tree orders Nov.2011-Feb.2012 SSEA Finalize order with nursery (based on total from orders plus extras) Feb.2012 SSEA Purchase supplies for sorting/distribution (e.g. tree bags, etc.) Feb./Mar. 2012 SSEA Establish distribution location(s) Feb.2012 municipalities Finalize distribution date (late Apr or early May) Mar. 2012 SSEA, NSS, municipalities Generate receipts for tree orders for landowners Mar. 2012 SSEA Mail receipts and pick-up instructions to landowners Mar./Apr. 2012 municipalities Solicit & coordinate volunteers for sorting and distribution days Mar. 2012 SSEA, NSS, municipalities Produce 'tree planting tips' sheet for landowners (modify 2011 guide) Mar. 2012 SSEA Coordinate pick-up or delivery date(s) and times for trees Mar./Apr. 2012 SSEA Generate and print tree order labels and master spreadsheet Apr. 2012 SSEA

Page 70 of 127 Prepare sorting/distribution facilities (i.e. space, tables) Apr./early May 2012 municipality Pick-up tree order from nursery & sort/package individual landowner Apr./early May 2012 SSEA, NSS, municipalities, orders volunteers Distribute tree orders at distribution location(s) Apr./early May 2012 SSEA, NSS, municipalities, volunteers Produce a report on the results of the project Jun./Jul. 2012 SSEA *some activities are influenced by the nursery's schedule and therefore some time frames may be subject to change . '

To: Mayor Orsi and Members of Council

From: Sandra Kirkwood, Executive Assistant, Orillia Pollee Services Board

1 Date: September 26 h, 2011

Subject: Correspondence reNegotiated/Arbitrated Police Settlements

I am directed by the Board to forward the attached correspondence regarding the above noted subject.

The Board respectfully urges Council to forward similar correspondence as a show of support and to bring awareness of the need to develop a system that will consider the impact on both the taxpayer and Municipalities.

C:\bocuments a.nd Settings\klrkwoS\Desktop\Contemporary Memo.doc

Page 71 of 127 ORILLIA POLICE SERVICES BOARD

66 Peter Street South Orlllia ON L3V 581 Telephone: (705) 326-6730 Facsimile: (705) 326-4342 1/oM'W.orilllapsb.ca

"Keeping our Community Safe"

September 22, 2011

The Honourable Dalton McGinty Premier of Ontario Legislative Building, Room 281 Queen's Park Toronto, ON M7A 1A1

Dear Premier McGinty:

Re: Negotiated/Arbitrated Pollee Wage Settlements

The Orillia Pollee Services Board feels very strongly that the recent freely negotiated settlements in the police sector, specifically the Ontario Provincial Police settlement and Toronto Police Service, have set the bar for other police services at an untenable level. The City of Orillia is under contract with the Ontario Provincial Police and as such the forecast for the impact of the wage settlement on the taxpayer is a minimum of $620,000.

This Board echoes the comments made by the Chair of Toronto Police Service in his correspondence of May 10'h, 2011. Research indicates that public sector wages are outpacing the private sector by as much as 15%. This is unacceptable. It is time for the province to open discussion with municipalities to share ideas on developing a system of negotiating public wage settlements that will be fair to the taxpayers and at the same time review the existing legislation relating to decisions taken by arbitrators with a view to developing parameters that consider the impact on the municipality and it's ability to pay.

We look forward to communicating with you on this Important matter.

Page 72 of 127 .....

Yours truly, ;l~ 0 Chair

COPY: B. Stanton, M.P. G. Dunlop, M.P.P. City of Orillia Mayor and Council

Page 73 of 127 THE RISING COSTS OF POLICING IN ONTARIO

It has been well documented that over the past decade, the cost of policing has risen substantially. Policing in Canada is a nearly 12 billion dollar a year industry. In Ontario, $3.8 billion is spent annually on policing. Police costs in Canada have been rising by 5-7% per annum for a decade and most police costs are found in salaries. Unfortunately, municipalities and local police boards do not have the ability to address this rising trend without dramatically raising taxes or cutting costs.

"At a time when cash-strapped cities are bringing down austerity measures to rein in spending, police budgets have continued their steady growth, forcing civic leaders to make tough choices between funding law and order and paying for other major services. Despite declining crime rates, spending on police forces- one of the largest single items on municipal/edgers- has risen 41-per-cent per capita across the country over the last decade for which Statistics Canada numbers are available. Much of that cost is being driven by police raises that consistently top the inflation rate." (Adrian Morrow, Globe and Mail, Jan. 07, 2011)

Rising cost of policing 1998-2009

80% ------·------·-···········------~-----········-·-······-····---·

70% ...... ,., ______,______~------:;..--

40%

10%

0% -__._.,...------.,.----.----,-- ·-~------, 1998 1999 2000 2001 2002 2003 2004 200b 200b 2001 2008 2009

-Pop;.tlat!on Growth -- 1-'0IICe Officers Growth

C~l - lotal Pollee ~xpenctlture Growth

Source: Regional MunlcTpallty of Peel Pollee Services Board

Rising Costs of Policing (Summer 2011)

Page 74 of 127 . '

COST DRIVERS

There are many reasons for the rising costs of policing, including:

o The introduction of Adequacy Standards requiring standardized capabilities In all police services, I. e. every pollee service must have every service capability, or an agreement in place with a neighboring pollee service for any service that It does not have the capability to deliver.

o Increased complexity of work as a result of judicial decisions, rulings and inquests.

o Increased compliance requirement, I. e. training and reporting requirements of regulations.

o Downloading: municipal police services are undertaking federal and provincial law enforcement and correctional services tasks such as border security, counter terrorism, embassy/consulate protection, peacekeeping on first nation lands, public order maintenance in response to federal or provincial decisions (i.e. G20), prisoner transportation and court security.

o Heightened public expectations and demand for services.

o Mission creep: police services taking on multijurisdictional tasks sucl\ as Internet crime, dealing with large gangs, executing warrants in other jurisdictions, etc. Police services are taking on and spending increasing amount of time on non-traditional tasks such as school safety, victims' assistance, mental health interventions, crime prevention education, etc., due to absence of other resources for these tasks or regulation requirements.

o The increased threat of terrorism and greater security concerns/measures in a post 9/11 atmosphere.

o Increased spending on rapidly evolving technology, hardware, software and associated training costs.

o Increased court security costs.

o An increase in the number of court appearances per case by police officers.

o Exponentially rising labour costs. The combination of government-settled OPP compensation Increases and arbitrated settlements based on police-to-pollee wage comparisons has created an ever-increasing pattern of police compensation.

Page 75 of 127 •

o Recently, the Ontario government settled the OPP contract with raises of 5%, followed by a two-year freeze and a promise thereafter to be the best paid service in Ontario. This award followed calls for austerity and a two-year wage freeze for public servants. in their awards, arbitrators rarely consider factors other than settlements of comparable and/or neighbouring police services (including the OPP), despite legislation to the contrary (section 122 (5) of the Police Services Act). Since the recent OPP settlement, at least one arbitrator has ruled on a police settlement where wages were based on OPP wages.

o Lack of development or exploration of more efficient, Innovative or different ways to fund, structure and deliver pollee services over the past decade

Grants and Transfers

Public safety grants and transfers have helped ease the financial burden including: the 1000- officer Partnership Program, R!OE, TAVIS/PAVIS grants, and the planned Court Security Prisoner Transportation Grant. While these grants and transfers provide some relief to municipalities, they are generally short-term and not stable.

Annualized Programs

1. Safer Communities -1,000 Officers Partnership Program- $37.1M 2. Community Policing Partnerships (CPP) Program- $30.7M 3. Constable Joe MacDonald Public Safety Officers' Survivors Scholarship Fund (PSOSSF)- $0.4M 4. Reduce Impaired Driving Everywhere (RIDE)- $2.4M 5. First Nations Policing Grant- $36.1M 6. Safer and Vital Communities (SVC) Grant- $0.855M 7. Provincial Strategy to Protect Children from Sexual Abuse and Exploitation on the Internet- $2.1M 8. Hate Crime & Extremism Investigative Team (HCEIT)- $0.25M 9. Ontario Association of Crime Stoppers (OACS)-Crime Stoppers- $0.2M 10. Toronto Anti-Violence Intervention Strategy (TAVIS)- $SM 11. Provincial Anti-Violence Intervention Strategy (PAVIS)- $7.SM 12. Safe Schools Grant- $1.7M 13. Court Security Prisoner Transportation Grant- $125M at maturity, commencing 2012 (not Included in total funding available)

Total Funding Available= $124M

Page 76 of 127 '

Special Programs

14. Police Officers Recruitment Fund (PORF) • $15.6M 15. Proceeds of Crime (POC) Front-line Policing Grant. $3.15M 16. Victim Safety Project (VSP) • $4.5M (Funding ended in 2010) 17. Human Trafficking Grants· $lOOK 18. First Nations Pollee Services Infrastructure Agreements· $12.2M

Total Funding Available o $35M

Advocacy Position 2011

The OAPSB in its 2011 Advocacy Position called upon all political parties to:

o Stop the ever-increasing pattern of rising police costs,

o Ensure that police collective agreement arbitrations duly consider all decision criteria as mandated In the Police Services Act, including "the economic situation in Ontario and in the municipality (s122(5)3)",

o Lead a proactive, collaborative review of policing service models and associated costs, including possible realignment of (or return to) police jurisdictional responsibilities (municipal/provincial/federal) as well as alternate service delivery ~Uo~and ·

o Lead a proactive, collaborative study of alternative police funding mechanisms, with a view to ceasing the existing reliance on property tax as the sole source of funding for municipal policing (provincial and federal grants notwithstanding).

Page 77 of 127 '

News Release Communique

Ballooning Costs Threaten Effective, Affordable Policing OAPSB calls on Political leaders to review rising costs

NEWS September 26, 2011

(Toronto)-The Ontario Association of Police Services Boards (OAPSB), the voice of civilian governance of policing In Ontario, Is calling on all three Ontario political party leaders to commit to addressing the escalating cost of policing in Ontario.

In Ontario, the province and municipalities spend a total of $3.8 billion annually year on policing, and that cost is rising by 5-7% each year.

In ·a letter to the party leaders, the OAPSB has asked whether each party will commit to maintaining existing public safety grants and transfers, and whether they will undertake a comprehensive review of the costs of policing within one year of being elected.

QUOTES

"Without question, the top issue facing police services boards in Ontario is the rising cost of policing. Over the last decade, the cost of running a municipal police service has increased exponentially. Ontario communities are struggling with ballooning police budgets that are not sustainable. That's why we're calling on all three party leaders to cornmlt to a review of costs and the continuation of current grants." -A/ok Mukherjee, Chair of the Toronto Polices Services Board and President of the OAPSB

QUICK FACTS

• The cost of running municipal police services has increased by 5-7% per year for the last decade. • This increase is due to rising labour costs, increased demands on police services, Impacts of new legislation, trends In arbitration and other pressures. • The Ontario Association of Pollee Service Boards (OAPSB) Is the leading voice of police governance in Ontario. Members include police services board members, police and law enforcement officials, and other persons involved in policing and public safety. • For more information: http:/lwww.oapsb.ca/advocacy postions/

MEDIA CONTACT Sarbjit Kaur Karen Gordon 416-27 4-5324 Squeaky Wheel Communications [email protected] 416.997.9478 karen@squeakywheeLbiz

Ontario Association of Pollee Services Boards 10 Peel Centre Drive I Suite A, 1st Floor 1Brampton, ON L6T 469 T: (905)458M1488, 1M800-831-7727I E: [email protected] I W: OAPSB.ca

Page 78 of 127 Page 79 of 127 Page 80 of 127 R.E.CE!VEOJ OCT 0 2 2011 cu:r-r( '· · ut-:PT. - 6u.k> lt'\i ttd b.j. PETITION TO THE MEMBERS OF ORILLIA CITY COUNCIL AND THE Mr.TOmf>htt((t>S TRANSPORTATION COMMITTEE. J~ S

Page 81 of 127 PETITION TO THE MEMBERS OF ORILLIA CITY COUNCIL AND THE TRANSPORTATION COMMITTEE.

We, the undersigned, hereby petition the members of Orillia City Council and the Transportation Committee to reconsider the decision to reroute the WEST ROUTE buses and withdrawing of services on SANDRA DRIVE, ESTHER ANNE DRIVE AND KAREN CRESCENT. Several elderly users of the service, as well as students at Twin Lakes S. S. use this service regularly. Several of the elderly patrons also have medical conditions which prevent them from walking considerable distances up and down hill on roads with no sidewalks and bordered by deep ditches in many places, to reach new bus stops. We respectfully request that you restore our bus service. Thank you.

ADDRESS Qa ~rc>-- D\·

:6::, ~~ J)\

Page 82 of 127 PETITION TO THE MEMBERS OF ORILUA CITY COUNCIL AND THE TRANSPORTATION COMMITTEE.

' We, the undersigned, hereby petition the members of Ori!lia City Council and the Transportation Committee to reconsider the decision to reroute the WEST ROUTE buses and withdrawing of services on SANDRA DRIVE, ESTIIER ANNE DRIVE AND KAREN CRESCENT. Several elderly users of the service, as well as students at Twin Lakes S.S. use this service regularly. Several of the elderly patrons also have medical conditions which prevent them from walking considerable distances up and down hill on roads with no sidewalks and bordered by deep ditches in many places, to reach new bus stops. We respectfully request that you restore our bus service. Thank you.

ADDRESS Lf~ 5 ~ ?.?£:ilL ~.tr :/71'~ /Jk /D ~~~ W r ~~~/)#~ IL(~ ~JOe_ ~rlJo~~ 't c::a1 ~~if<, fA_ ~ }_r!es~~ ~~ ...... -vL.Y? .. ~~¢ ~ lt1 1!111:e--zt;~-

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~~Jq --~~ <-{-G t:='ST/1' E (c" A rJ (V &. ~.. (Uiv~~ J E:Sfkev ~ 1/\-VLe ~ r · ~ ~ ~/;' )/ u !<" ..! I>)~ ' 1 'f J'/j-/V p ;2/1 ~If: ~~ Page 83 of 127 PETITION TO THE MEMBERS OF ORILLIA CITY COUNCIL AND THE TRANSPORTATION COMMITTEE.

We, the undersigned, hereby petition the members of Orillia City Council and the Transportation Committee to reconsider the decision to reroute the WEST ROUTE buses and withdrawing of services on SANDRA DRIVE, ESTHER ANNE DRIVE AND KAREN CRESCENT. Several elderly users of the service, as well as students at Twin Lakes S.S. use this service regularly. Several of the elderly patrons also have medical conditions which prevent them from walking considerable distances up and down hill on roads with no sidewalks and bordered by deep ditches in many places, to reach new bus stops. We respectfully request that you restore our bus service. Thank you.

NAME ADDRESS Kdty mar-l·ln 3o Es+h.a.r lhne. 1:YJ? &tb, (7a('- t\ -c\ I 3l( es-1-her Done Of\. LE5 Fof{f!,£

Page 84 of 127 PETITION TO THE MEMBERS OF ORILLIA CITY COUNCIL AND THE TRANSPORTATION COMMITTEE.

We, the undersigned, hereby petition the members of Orillia City Council and the Transportation Committee to reconsider the decision to reroute the WEST ROUTE buses and withdrawing of services on SANDRA DRIVE, ESTHER ANNE DRIVE AND KAREN CRESCENT. Several elderly users of the service, as well as students at Twin Lakes S.S. use this service regularly. Several of the elderly patrons also have medical conditions which prevent them from walking considerable distances up and down hill on roads with no sidewalks and bordered by deep ditches in many places, to reach new bus stops. We respectfully request that you restore our bus service. Thank you.

NAME ADDRESS {\~f~ 'do ~ C"€.~, 0 ~ 0 1'\. VrLk f0( fucto IG kacf'lll Crt~};\.l(l\1Jc\ Of\- '\ll,a.ne S+a~ar~ 1 q vt:'

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l( ~ Cko_v(es kol. J/1 ~co Rc/ PageCJr;//;cz. 85 of 127 PETITION TO THE MEMBERS OF ORILLIA CITY COUNCIL AND THE TRANSPORTATION COMMITTEE.

We, the undersigned, hereby petition the members ofOrillia City Council and the Transportation Committee to reconsider the decision to reroute the WEST ROUTE buses and withdrawing of services on SANDRA DRIVE, ESTHER ANNE DRIVE AND KAREN CRESCENT. Several elderly users of the service, as well as students at Twin Lakes S.S. use this service regularly. Several of the elderly patrons also have medical conditions which prevent them from walking considerable distances up and down hill on roads with no sidewalks and bordered by deep ditches in many places, to reach new bus stops. We respectfully request that you restore our bus service. Thank you.

NAME ADDRESS /3 ES /HiD<- J

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J5sf~r. A Yli\.Q Q/\___ ·£scrk v A~ DA ,h;:D. rel1 c.. re. sc. eltf ' I Page 86 of 127 PETITION TO THE MEMBERS OF ORlLLIA CITY COUNCIL AND THE TRANSPORTATION COMMITTEE.

We, the undersigned, hereby petition the members of Ori!lia City Council and the Transportation Committee to reconsider the decision to reroute the WEST ROUTE buses and withdrawing of services on SANDRA DRIVE, ESTHER ANNE DRIVE AND KAREN CRESCENT. Several elderly users of the service, as well as students at Twin Lakes S.S. use this service regularly. Several of the elderly patrons also have medical conditions which prevent them from walking considerable distances up and down hill on roads with no sidewalks and bordered by deep ditches in many places, to reach new bus stops. We respectfully request that you restore our bus service. Thank you.

ADDRESS 1 ;J cJtvk fc( tJdJLrz . tJu;/- J~~-~ ~ v~ 3 ·::s ~~~ R.oL iJ~a_ d),S , ~~ JYI:if!: cff 0)3 Ch(0_~s fd. ~\\io . I Dw

7 Ca c;-1 /1 /.._ I-t 'j /.JJ 6/_ ' 1-fv.t /1 o 1-..\. .

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Page 87 of 127 ' " PETITION TO THE MEMBERS OF ORILLIA CITY COUNCIL AND THE TRANSPORTATION COMMITTEE.

We, the tu1dersigned, hereby petition the members of Orillia City Cotu1cil and the Transportation Committee to reconsider the decision to reroute the WEST ROUTE buses and withdrawing of services on SANDRA DRIVE, ESTHER ANNE DRIVE AND KAREN CRESCENT. Several elderly users of the service, as well as students at Twin Lakes S.S. use this service regularly. Several of the elderly patrons also have medical conditions which prevent them from walking considerable distances up and down hill on roads with no sidewalks and bordered by deep ditches in many places, to reach new bus stops. We respectfully request that you restore our bus service. Thank you.

NAME ADDRESS SfrYVo'Rft ~oBt:.RTSo'\j- ~o c1+f1-R.J-~-s Kbl oR1LLI-ft_ !ri4J ' ?llcf/~. 31' s.,,J,_,,_ Pr !),~;-, '/lr~ / '

!Je r '1ctcf -t4-k :&Jd I L '1 Chovc~ fJ_ tJh(( (Cz_ t.~-AN Sr-~1'1/c--/_ ;o Cl/11-~te-:5 /2J 0;0~7f- / u~ ((J o~ ~~;~ l~ ~~ _j;~~ c? ~~u(j~ ~ (_),_~ r< d ~ - C{ (~~~ 0 ~~~'\<~ ()~ ~? f(A(f/1 ~ . {)U/1£ Lf ~ KJ. okf1k· J)ffVE :< O##t-£s ;(A &IILLJA [Jl~ Du;J;J ;2._ (!;.f#

Page 88 of 127 HUMAN RIGHTS AND PUBUC TRANSIT SERViCES ~N ONTAR~O

Consultation Report

ONTARIO HUMAN RIGHTS COMMISSION

Approved by the Commission: Marcy 27, 2002 Available In various formats: IBM compatible computer disk, audio tape, large print Also available on Internet: www ohrc.on ca

Disponible en fran9ais

Page 89 of 127 Transit Consultation Report

I. EXECUTIVE SUMMARY

Equal access by persons with disabilities, older Ontarians, and families with young children to adequate, dignified public transit services is a right protected under the Ontario Human Rights Code. For many, it is also a necessity -in order to obtain an education, find and l

Unfortunately, equal access to transit services is far from reality for many Ontarians. While many improvements have been made in recent years to improve the accessibility of conventional transit services, such as increased use of low-floor or lift-equipped buses, and modifications to bus and subway stations, progress remains slow, and many of Ontario's transit systems anticipate that it will take 15 years or more to achieve maximum accessibility. At the same time, there are troubling limitations in many of Ontario's specialized or paratransit systems. Patrons too often face restrictive eligibility criteria, long waits for rides, punitive cancellation policies, and unequal fare structures.

Improvements in accessibility of public transit services have been hampered by a lack of resources. Public funding for transit in Ontario is relatively low, accounting for only 25% of revenues, the rest coming from the fare box, as compared to American transit systems, which typically receive about 60% of their revenue from public sources.

Another stumbling block has been the lack of common, objective standards or benchmarks for accessible transit services. Standards are essential in motivating and sustaining increased accessibility, as well as in ensuring that access to transit is not contingent on where in Ontario people live.

Accessible transit is a complex issue, involving many players. For advances to be made, all players- transit providers, municipalities, senior levels of government, non-governmental organizations, the Ontario Human Rights Commission itself, and persons with disabilities - must rethink their roles and responsibilities, and work together to find solutions._ll!llr ___ The Commission recommends that transit providers set a goal of full integration and accessibility; design inclusively when developing new policies and

Page 90 of 127 Transit Consultation Report procedures, creating new services, or building or purchasing new structures or capital equipment; develop and maintain plans to achieve full integration and accessibility; involve persons with disabilities, and older Ontarians when planning accessibility improvements; and take all steps short of undue hardship to achieve integration and maximum accessibility.

The Ministry of Transportation has an important role to play in this field, and should take accessibility issues into account when considering transit funding initiatives. As well, the passage ofthe Ontarians with Disabilities Act and the creation of the Accessibility Directorate create a timely opportunity to address the urgent need for standards for accessible transit sen/ices.

The Commission itself will continue to take an active role in furthering transit accessibility. It will work with transit service providers to ensure they understand their human rights obligations and work to fulfill them. As well, the Commission will continue to monitor developments in this area, and to raise awareness about these issues through a variety of communication mediums.

II. INTRODUCTION

Accessible transit services are a key factor in assisting people to participate fully in the community- getting out and about, getting to work, conducting business, reaching health care, participating in events, being with friends and combating loneliness and isolation.

Barriers to public transit services raise important human rights issues. For person~ with disabilities, older persons, and families with young children, the lack 1 of adequate, dignified , and accessible transportation can pose major barriers to participation in employment, education, and community activities. Many of the most vulnerable citizens of Ontario cannot assume access to public transportation, even though the Ontario Human Rights Code guarantees the right to equal treatment in services, including public transportation services, without discrimination because of age, handicap, or family status. <•ili!IIIIII!WtsiEIJ . . &L&illl!t .1!!!! .• lllJ!fJl fiW!fi!!UDII!OO •· Despite the importance of this issue to the daily lives of many Ontarians, it has been the subject of relatively little public discussion. The Ontario Human Rights Commission ("OHRC") therefore undertook a major initiative to promote public discussion and facilitate improvements in accessible public transportation.

This initiative was particularly appropriate in light of the OHRC's release of its new Policy and Guidelines on Disability and the Duty to Accommodate in March 2001. This Policy, the result of one of the largest consultations in the OHRC's history, outlines the OHRC's approach to issues surrounding disability and the duty to accommodate, including an emphasis on the right to full participation and

Page 91 of 127 Transit Consultation Report

Most services have fare structures that mirror those of the conventional system. Some, however, charge higher rates to paratransit passengers, or charge registration or application fees. Some systems allow attendants to ride free: most, however, require attendants to pay the regular fare.

Some systems provide service on a "priority basis", priorizing trips that are for work, education and medical purposes.

Most systems provide some form of training for employees operating paratranslt services. Burlington also provides Taxi Operator Training for taxi drivers transporting passengers with special needs.

VI. CONVENTIONAL TRANSIT SYSTEMS

Without adequate and affordable transportation, a senior loses her independence, does not have the means to participate in activities outside her home, loses the chance to participate in social activities, and can actually take transportation means that are unsafe, or suffer isolation. -Ontario Society (Coalition) of Senior Citizens' Organizations 11111 1. Conventici'ilfl·.~ll!!mlll'f'llr~nsit~stems anCI'I!luman R1gms law '"'''"""""

The OHRC's Policy and Guidelines on Disability and the Duty to Accommodate highlights the importance of the right to integration and full participation for persons with disabilities. This requires barrier-free and inclusive designs and removal of existing barriers. Segregated treatment in services is less dignified, and is unacceptable, unless it can be shown that integrated treatment would pose an undue hardship, or that segregation is the only way to achieve equality7.

In the context of public transit services, this means that the accessibility of the conventional transit system is essential, even where excellent paratransit services are available. Conventional transit services should be designed as inclusively as possible, from the outset, and barriers should be removed where they exist. This is the approach that most respects the dignity of persons with disabilities.

When planning new systems of transportation, we would all gain if attention were paid to the fact of an aging population ... It is more cost-effective to design the systems like this from the start, rather than having to retro-fit them at a later time. -Ontario Society (Coalition) of Senior Citizens' Organizations . .

Page 92 of 127 Transit Consultation Report also focussed on imp-ovements to bus stops and shelters. Several systems offer some "community bus" services.

While many accessibility improvements are relatively low cost (such as having drivers announce stops), others are very costly. For example, retrofitting subway or transit stations to add elevators costs millions of dollars per station. Modifications to streets and sidewalks to improve access to low -floor buses are also expensive.

The sections below outline some key areas of concern with respect to the accessibility of conventional transit systems that were raised in the submissions to the OHRC.

3. General Issues

Many submissions pointed out that older persons and persons with disabilities often face significant challenges simply getting to and from fixed route transit, particularly during the winter months, when snow creates major barriers in most parts of Ontario. Unless these issues can be addressed, no amount of improvements to conventional transit systems will make conventional transit truly accessible. Some issues include the lack of benches at bus stops where passengers can rest while waiting for transit, long distances to buses, and long waiting periods. Piles of snow at bus stops can also pose hazards for persons with disabilities.

I have been dropped off a streetcar or bus at the end of the sidewalk to face a mountain-like pile of snow. The streetcar would move away after I got off and then the cars would start to zoom by me before I managed to cross over the snow and reach the sidewalk. I felt like I was in the middle of a firing range. -Individual submission

This concern was echoed in the submission of Canadian Pensioners Concerned.

As well, some submissions pointed out that priority seating for older persons and persons with disabilities is not always respected, particularly when transit is overcrowded. ~! !llllftlll!llt@!!llllii!II!!!"!JII!!Iiflllfllllllllil!llllilllllifllli Concerns were also raised that drivers on the conventional transit system may not receive sufficient training regarding assisting passengers in need. As a result, even where accessibility features are in place, passengers may not always be receiving the full benefit. For example, drivers may not give passengers with mobility or sensory impairments sufficient time to take their seats prior to moving the vehicle. As well, because of tight schedules, drivers are sometimes reluctant to take the time to lower the floor of kneeling buses or to ask other passengers to

Page 93 of 127 Transit Consultation Report communities. Lack of accessibility in public transit systems creates barriers for people who are disabled that do not exist for the able-bodied population. While able-bodied people have the right to decide at the last minute to participate in a community activity or be on-call for work, this option does not exist for people who are disabled who must rely on para transit as it currently exists. Changes should and must be made to allow all people to participate on an equal basis. -Multiple Sclerosis Society of Canada, Ontario Division

1. Paratransit Systems and Human Rights Law

Where individuals are unable, because of their disabilities or because of the non inclusive design of many older transit systems, to access conventional transit systems, transit service providers have a duty to accommodate these needs, up to the point of undue hardship. While some transit providers argue that 11 paratransit is a type of voluntary special program under human rights law , it is the position of the OHRC that paratransit is a form of accommodation that can be 12 required to meet the duty to accommodate under the Code .

The OHRC's Policy and Guidelines on DisciJility and the Duty to Accommodate emphasizes the importance of inclusive design and barrier removal in ensuring the right of persons with disabilities to integration and full participation. The Policy states that: - [E]mployment, housing, services and faclities must be built or adapted to accommodate individuals with disabilities in a way that promotes their integration and full participation. Segregated treatment in services, employment, or housing for individuals with disabilities is less dignified. and s unacceptable, unless it can be shown that integrated treatment would pose undue hardship or that segregation is the only way to achieve

equalit .._ T • -.. ' • · • ~ ' · ~ -r.: :a ...... ___~~ . -......

The Policy goes on to recognize that even up-front inclusive design and systematic removal of existing barriers may not always result in full participation for persons with disabilities, and at this point, differential treatment may be required in order to provide equal opportunity to full participation.

This applies to transit services. There will always be individuals who will be unable to use even the most accessible conventional transit system. Certainly, at this point in the evolution of conventional transit, there are many individuals in these circumstances. A segregated paratransit system is therefore a necessity to achieve equality for persons with disabilities, and this will most likely always continue to be the case, although the need may diminish as the accessibility of the conventional system increases. ----~------

Page 94 of 127 Transit Consultation Report difficult to actually get a booking. Many patrons mentioned having to start trying to call the system at 5:30 a.m. in order to book a ride, and spending up to 45 minutes trying to get through on the telephone.

As well, some submissions mentioned services that are routinely 30 minutes or more late, causing difficulties for persons trying to reach medical appointments, or employment. Particular concerns were raised about situations where rides have been several hours late or have not arrived at all, and patrons were left waiting outside, sometimes in inclement weather, with no idea of when or whether their ride would arrive. It was pointed out that this raises real safety concerns for persons with disabilities or frail seniors.

Some paratransit systems have policies penalizing patrons who cancel rides on the day of service. Penalties can include suspensions from the service of up to 30 days. As several submissions pointed out, these policies seem particularly unfair when they are applied regardless of the reason for the cancellation, especially since paratransit systems are dealing with persons whose health status may be fragile and fluctuating.

Fares and Fare Structures

Fare structures for paratransit services vary widely, especially when one considers the effect of taxi scrip services. Some services charge the same fares as those charged to riders on the conventional system, while others charge higher fees per trip. Some paratransit systems levy one-time registration fees. Few paratransit systems permit patrons to purchase monthly passes, or bulk tickets, as is common on the conventional system.

Priorjzjng of trips

Some paratransit systems will only carry riders on trips for employment, educational, or medical services. Others priorize such trips, and allow patrons to ride for other purposes on an availability basis. Some do not priorize trips at all. A number of submissions pointed out the isolating effects of priorization policies, as they cut people off from social, recreational, and other services.

Reciprocity

Several submissions raised concerns c:t>out the lack of reciprocity arrangements between Ontario paratransit systems, which would allow those eligible for paratransit services in one system to use the equivalent service when visiting another area. This is especially the case given the rigorousness and length of the eligibility screening procedures for some systems. This lack of reciprocity, some patrons felt, posed a real barrier to travel for persons dependent on paratransit

Page 95 of 127 Transit Consultation Report services. As one individual submission said "Blindness and its subsequent dilemmas do not recognize ... boundaries. Needing a 'ride' somewhere is needing a 'ride' somewhere whether you are in Moncton, N.B., or Sechelt, B.C.". A short-term visitor may have to wait a week or more to be accepted as eligible for paratransit service.

Cross Boundary Travel

Travel across the many boundaries in the Greater Toronto Area ("GTA") is a major issue. As the GTA continues to expand and develop, residents more frequently have need to cross various municipal boundaries in order to work, obtain an education, access community programs, or receive medical services. However, the paratransit systems in the GTA have been unable to come up with a formula to permit persons who are dependent on paratransit to cross a municipal boundary.

For able-bodied people crossing a boundary is a matter of jumping in your car; even some public transit accommodation is made. In the GTA, there is talk of "seamless" transportation for the general public but none for people with disabilities. Getting into and out of Toronto is a nightmare for those who are dependent on paratransit. -Transportation Action Now

According to the Kidney Foundation, cross boundary trips can be quite physically onerous, creating significant difficulties for patrons who are attempting to travel home after arduous medical treatments, such as dialysis.

Authorities should be required to put the rider first and agree upon a way to deliver the customers safely to their destination. Crossing boundaries may mean being discharged on the side of a busy road and left to cross on their own cr be taken off a van and left to be picked up by a van of an adjoining municipality. This should not be allowed. Those involved must seek out other municipalities who have resolved similar situations and im lement that formula before a rider is hurt or killed. -Multiple Sclerosis Society of Canada

Amenities

The Multiple Sclerosis Society of Canada emphasized the importance of amenities such as functioning shock absorbent systems and air conditioning for persons with certain disabilities. For example, persons who have acquired osteoporosis from being in a wheelchair for many years can actually suffer stress fractures from a rough vehicle ride, while persons with heart and lung disease, multiple sclerosis, and in some cases muscular dystrophy would benefit from

Page 96 of 127 Transit Consultation Report

The role and responsibility of the provincial and federal governments in ensuring sufficient funding for accessible transit was emphasized by several organizations. Transportation Action Now states that if paratransit services across the province do not have the money to run effective services, it is the province and city councils who are ultimately responsible. OCTA states that it considers that the local, provincial and federal governments must share responsibility for ensuring access to transportation, pointing out that there are numerous methods of creatively financing public transportation, as discussed above. Kingston Transit and Kingston Access Service point out that funding responsibilities should be extended to other concerned ministries, such as those responsible for health, and for social services. Transportation Action Now, on the other hand, notes that the Ministries of Education, Community & Social Services and Health & Long Term Care spend nearly $1 billion on transportation services each year to transport clients whom the TIC does not accommodate, and suggests that these funds would be much more effectively used if they were dedicated to improving paratransit and conventional services.

IX. STANDARDS

Ontario has no technical or service benchmarks aimed at creating standards for accessibility. The lack of standards makes it difficult for people to know what is required. -Centre for Independent Living in Toronto

The Transit Survey conducted by the OHRC in 1999 revealed that levels of access to transit services for persons with disabilities, older persons, and families with young children varied widely across the province. The update to the Transit Survey conducted in the summer of 2001 indicated that this continues to be the case. Persons with disabilities, older persons, and families with young children should have equal access to existing transit services, regardless of their location in Ontario ,., · ~ Standards also create certainty and clarity for transit providers. They can play an important role in motivating and sustaining improvements to transit accessibility. As one submission pointed out, rights should not be dependent on the goodwill of strangers.

The call for standards was a major theme in the responses to the OHRC's Discussion Paper. While respondents differed on how standards should be created and enforced, there was a broad consensus on the desirability of some type of standards for accessible transit services.

Currently, there are no standards for accessible public transit services in Ontario. There are some guidelines and standards in the Building Code that would apply

Page 97 of 127 Transit Consultation Report the OHRC itself in the development of accessible transit services. These suggestions are set out below.

1. Providers of Transit Services

Both transit providers and transit users endorsed the principles that transit providers should set as a goal the integration of riders with disabilities into a primary transit system accessible to all customers, and that patrons who could not use even a highly integrated primal¥ or conventional system should have access to an effective parallel system.1 ·•ntt_..,..,.F tmtmm:r~·~...,. n · , • As well, many submissions supported the recommendations that transit providers engage in proactive planning and inclusive design. Both the Multiple Sclerosis Society of Canada, and the Ontario Society (Coalition) of Senior Citizens Organizations pointed out that demographics, and in particular, the aging of the population, make this type of planning especially urgent. The Ontario Federation of Labour emphasized the importance of ensuring the active involvement of users in the planning and implementation of accessible transit services, both because they bring a unique perspective to the issues, but also because their involvement will ensure that quality of service for all users remains a high priority.

The importance of inclusive design was reiterated as well. Not only is inclusive design in keeping with the principle of integration and full participation, it is also more cost-effective in the long run.17

Transit providers almost universally pointed out that, while increased accessibility is an important goal for them, public transit serves many stakeholders, and transit providers face many serious constraints, including financial ones. Any policies or programs aimed at improving transit accessibility must, they urged, take these complex issues into account.

2. Government

Senior levels of government must recognize their shared responsibility for ensuring equitable access to transit. Municipalities should not be left to accomplish this on their own. -Ontario Community Transportation Association/Canadian Urban Transit Association

A recurring theme in submissions was the important role of senior levels of government in ensuring equitable access to transportation for persons with disabilities, older Ontarians, and families with young children.

In the past, the Province was actively involved in transit issues. Historically, the Province allocated significant funding to assist municipalities to provide services

Page 98 of 127 Transit Consultation Report

5. Work with transit providers to increase accessibility

ARCH suggested that the OHRC make broad use of its powers under section 29 of the Code to work with transit providers to encourage compliance with human rights law and improvements in transit for older Ontarians and persons with disabilities.

XI. CONCLUSIONS AND RECOMMENDATIONS: MOVING TOWARD ACCESSIBLE TRANSIT SERVICES

As indicated throughout this Report, improving the accessibility of transit services is a complex endeavour, requiring the combined efforts of a number of parties. Set out below are the recommendations of the OHRC for moving towards more accessible transit services.

1. Transit Service Providers

The OHRC recognizes the multiple roles and obligations of transit providers, the complexity of the systems that they operate, and the severity of the financial constraints that they are experiencing. It is unrealistic to expect that transit providers will, without some outside assistance, be able to rapidly achieve maximally accessible, dignified transit options for all.

~ . However, there are steps that transit services providers can and should be taking, even within current constraints. to move towards accessible transit services. Transit service providers should:

Full integ~ra.,.tr111o~n11a~n•a~c~c~e~s1111srfl!lllli l~ty•, •in!lllc~lu1111d~i ~ng~~o~th~ac..lic~e~s•s~ib'lile~coo..inilv;;;e~tional services, and comparable, dignified paratransit services, was endorsed as an objective by the submissions of both transit service providers and users.

2. Design inclusively when developing new policies, procedures, or programs, when creating new services, or building, renovating or purchasing new buildings or capital equipment.

For example, where new buses are being purchas~d, transit service providers should avoid reinforcing existing barriers by purchasing non accessible buses, especially given the very lengthy life-span of such capital purchases. Issues of equality and access should be an important consideration whenever new policies, programs, services or facilities are

Page 99 of 127 Page 100 of 127 681 Broadview Ave RECEIVEC] Orillia, ON .OCT 07 2fi11 Canada L3 V 6P 1 05 Oct 2011 TO: - Mayor Angelo Orsi, MAYOR'S OFFICE And Orillia Council Subject: I cannot afford more tax increases

Dear Mayor Orsi (and Council), In 2009 there was a horrific world financial catastrophe. Did we (Orillia) heed it and take any dramatic measures to "control and reduce spending"? No, not as a community management group (Orillia municipal government and civil service); spending on street maintenance, useless traffic light installations, civil service wage increases all carried at rates the taxpayers could not afford. Did I personally reduce my spending? Hell yes! After all, my assets and income all decreased dramatically, except for my non-indexed pension which fortunately held up-despite warnings it might not. Now, in 2011, a world fmancial collapse is happening again, and widespread depression seems inevitable! Is our Orillia taking pre-emptive actions like those I have personally experienced in every business corporation for which I have worked? No, not much, it seems! No repair programs deferred; not wage freezes; no staff reductions! My assets and income are once again taking a serious decline-just like other fixed income retirees. I suspect many persons employed by businesses are suffering as companies try to ensure their own survival. Retail businesses are suffering, and it's worsening. You, our town managers, and our employees should be doing the same. It is very dangerous to dig new money pits, or even to persist with expensive programs, while your income stream weakens or collapses.lt's OK to dream and plan new schemes which are good for Orillia long term- but don't spend or commit tax dollars to them until the veil of gloom clears from the horizon of our province, our country and the world. We/you should be deferring "good' long term programs-like street repair/rebuilds. No one should be getting any increases- and probably decreases in salaries or manpower reductions should be the order of the day for a few years, until the financial outlook improves for your revenue stream--- i.e. municipal taxpayers. A tax revolt, small or large, is the only alternative for us municipal taxpayers. Legally the cost to the tax-payer is about 1 'l4 % per month, with about a 3 year period of pain before the municipality can take more radical action. It would be a 'terrible' retreat. I beseech you and your council to implement a more dramatically pro-active plan to protect our town and its property owners. When experts are confident financial stability has returned to us; wait another year to be sure; then terminate austerity programs.

Page 101 of 127 Page 102 of 127 WASTE MANAGEMENT ADVISORY COMMITTEE City of Orillia 50 Andrew St. S., Orillia, ON L3V 7T5 Phone: (705) 329-2452 Fax: (705) 326-1339 E-Mail: [email protected]

October 12, 2011

City of Orillia Orillia City Centre 50 Andrew Street South Orillia, Ontario L3V 7T5

Dear Mayor Orsi and Members of Council,

Re : Waste Reduction Week- October 17-23, 2011

As you know, Waste Reduction Week is quickly approaching. In previous years, the Mayor has acknowledged Waste Reduction Week at the beginning of the Council meeting by briefly discussing the importance of waste reduction, and acknowledging Orillia's successful diversion efforts thanks to the participation of residents and the Public Works department.

The Waste Management Advisory Committee (WMAC) would like to request a repeat of this important message once again this year, for Waste Reduction Week.

WMAC would also like to take this opportunity to present a challenge to other city committees to strive for paperless meetings. WMAC has made an effort to reduce paper for documents at meetings by emailing Minutes and Agendas to members and using an overhead to display this information during meetings, instead of providing individual copies. This has significantly reduced the amount of paper documents at meetings, which in addition to reducing waste also reduces staff time and associated costs.

Waste Reduction Week is an appropriate time to begin and we hope that the Mayor and Council will encourage other committees to accept this challenge.

Thank you for your continued support toward waste reduction initiatives in Orillia.

Sincerely,

Page 103 of 127 Page 104 of 127 Janet Nyhof

From: [email protected] Sent: Tuesday, October 11, 2011 6:26PM To: Janet Nyhof Subject: Fw: Waste Reduction Week - Commit to positive solutions

From: Kelly Clune Date: Tue, 11 Oct 2011 14:16:40-0700 (PDT) To: cityclerk ReplyTo: Kelly Clune Cc: Ange1o0rsi; MikeFogarty; PatrickKehoe; LindaMurray; andrewhill; DonJenkins; PeteBowen; TonyMadden; PaulSpears Subject: Waste Reduction Week- Commit to positive solutions

325 Peter St. N. Orillia, ON L3V 5A4

October 12, 2011

Mayor and Members of Council City of Orillia Orillia City Centre 50 Andrew St. S. Orillia, ON L3V 7T5

Dear Mayor Orsi and Members of Council,

Re: Waste Reduction Week- October 1ih to October 23'd

The City of Orillia has received numerous awards over the years for waste reduction efforts, has been at the forefront of adopting innovative waste diversion programs, and has been instrumental in influencing positive changes across the province.

This year, the City of Orillia could make a commitment during Waste Reduction Week (WRW) to follow the lead of Tiny Township to ban the sale of bottled water in civic places.

Tiny Township recently made an important commitment to recognize water as a human right, ban the sale of bottled water in civic places, and support public ownership of water utilities. This commitment brought with it the 1'1Blue Community Award in Ontario.

More importantly the leadership demonstrated by Tiny Township Councillors will help to reduce waste, as well as protect water now, and for future generations.

It would be wonderful if the City of Orillia followed Tiny Township's lead by supporting the same commitment. Your decision will help influence other municipalities to follow suit.

1 Page 105 of 127 Will you adopt the Tiny commitment during Waste Reduction Week to reduce waste and protect water?

Thank you for considering this positive solution.

Sincerely,

Kelly Clune

2 Page 106 of 127 Ff!e Number ___ illi±~ a£ ®rill in

ORILLIA CITY CENTRE TELEPHONE 50 ANDREW STREET SOUTH (705) 325·2144 ORILLIA, ONTARIO FACSIMILE L3V7T5 (705) 325-5178 APPLICATION FOR GRANT

Please attach the fa/lowing: a) Financial Statement from previous year (Balance Sheet, Income Statement, and explanation regarding any significant surplus or deficit.) b) Budget for the next operating year (Balance forwarded from previous year, revenues & expenditures) . · c) List ofExecuUve Officers including names, addresses, and telephone numbers. . · . · d) Minutes from the last annual general meeting. e) (Optional) Other explanatory information -limited to five pages maximum.

Grant Request Amount PART A • Organization Name & Address Information Organization Name CAMP Cx,,c..tii(I-I!AJO. Address "3'19'6 U>v.r@IY) !1ta.S f2..p, Postal City l..wMM.b Mru..-s Prov. -"'O'5"- 3.:2-5- 3Lf:2.8 E-mail ro,SSf;1.,ci4r.fy!'e.{?Co.My'X.X.£Jlr£·':_f

Your Organization's Efforts Within the City of Ori//ia are Appreciated

Page 107 of 127 File Number ___

Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable.

Other Sources of Revenue (Include amounts that have been received or that are anticipated- other grants, private funding, etc.)

Purpose for which the current grant, if approved, would be used. Give complete details - i.e. Project or Event Description, Time Frame, Community Benefits)

Do you currently receive other grants or subsidies from the City? (Facility subsidization, photocopying, secretarial, etc.)

Previous Grants From the City?

Amount Requested -"-$ _____ Year of Request Amount Approved _$'--_____ Year of Approval PART C. Signature of Authorized Officia/(s/

----~-=::o== ______Date Name & Position

Date ------~N~am-e~&~P~o~s~itlo~n~------

For Office Use Only Approved ______Denied Amount _$::;,______Date

Comments:------'------

Note: Personal Information contained on this form Is collected under the authority of \he Munlolpal Act R.S.O. 1990, c.45, as amended and will be used to determine eligibility for grants. QuesUons about this collection process should be directed to: The Deputy City Treasurer, City of Orillla, 50 Andrew Street sou!h, Orillla, Ontario, L3V 7T5 - (705) 325-2144. H: I Grants I GAPP.XLS Your Organization's Efforts Within the City of Orillia are Appreciated

2 Page 108 of 127 File Number ____ Qli±~ of ®rillht

ORILLIA CITY CENTRE .TELEPHONE 50 ANDREW STREET SOUTH (705) 325-2144 ORILLIA, ONT ARlO FACSIMILE L3V 7T5 (705) 325-5178 APPLICATION FOR GRANT

Please attach thidollowinq: · . a) Fin

Grant Request Amount PART A - Organization Name• & Address Information· Organization Name 0,-I 1/i tL Clvr ls"fi t'--v. &<'Y-& e.. Address t(K Pe..-J-e.-{· S'N'e. e-1t S'o ..::tfv Postal City 0 r 'i( (I ot Prov. _ _,_!J_,_N,__ __ Code L3 V s-8 I

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Page 109 of 127 File Nurriber ____

Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. RRooo(

I . Other Sources of Revenue (Include amounts that have been rece1ved or that are anticipated - other grants, private funding, etc.)

Cff"\po ..¢ J)(!y\a ii'v·JA4' 3o,ooo /n.cli V i'dvu:d DCrYd{P-JNJ 3c;.ooD Purpose for which the current grant, if approved, would be used. Give complete details- i.e. Project or Event Description, Time Frame, Community Benefits)

Do you currently receive other grants or subsidies from the City? (Facility subsidization, photocopying, secretarial, etc.) fVo·

Previous Grants From the City? Amount Requested $ i ooD • oo Year of Request Amount Approved $ (} ,)oo,() o Year of Approval ;;?o /0 . PART c • Signature of Authorized 'official(s) · o"f 'n I In uht){ 1 ' I 1/ For Office Use Only Approved ______Denied

Amount --'$"------'--Date

Comments:------'------'------

Note: Personallnbnnallon cohtalned onlhis form Is collected under he authority of the MunicipaiAr:t R.S.O. 1990, c.45, as amended and will be used to delemine eligibility for grants. Questions about this collection process should be dlreded to: The Deputy City Treasurer, City of Orill!a, 50 Andrew Street South, Orillia, Ontario, L3V7T5- (705) 325-2144. H: i Grants/ GAPP.XLS Your Organization's Efforts Within the City of Orillia are Appreciated

Page 110 of 127 FfEc"L!VED

OCT 'I I Z011

CLL:Ht<'S DEPT. File Number ___ ®rillia

ORILLIA CITY CENTRE TELEPHONE 50 ANDREW STREET SOUTH (705) 325-2144 ORILLIA, ONTARIO FACSIMILE

L3V7T5 (705) 325~178 APPLICATION FOR GRANT

Grant Request Amount $ :2000.00 PART A - Organization Name & Address Information Organization Name On-\Ot-\o Sa:::\e'\j-\or1-he P-r e\Je n--\~o'f\ o~C('ue.H.j'}o 'fhmnal~-O rllho }3ronc~ Address '-\ b] \JJ e s.'"\- S\ ''.:ee·'\- t'\ ol"\-h Postal City Q"' \\\ \g Prov. On--\o Y' ,, o Code \._ 3 V S G \ Contact 0 \" em I'\ e. R \'-C.~ a rd ~"rr Phone lOS- 3~S-3SOS" E-mail rub~ d, 1 ~ Sjm~i \co. e.g Fax PART B- Organization Genera/Information Number of Out of Town Membership Fee Members ~] Residents 3 \ If Applicable - O'C'i\\\q Geographic Area C\-\~ o~ Date ""town 'S "''P~ o~ ~eVcel'n, Served Ra'\"na I'Q rJ.. QV'O MsPon-\e Formed Outline the mission, purpose and objectives of your organization.

'"'\he 0 ~\)C 'f\ '~ Y'n\SS \on \cs '\o ~oc,\\1-ote. QY'Id prov\de ~or prov \~ce - w\d~ \egd.:er~'nl p oo mo\ts:~s i"e. \o'-\-\~5 io -\.'-'e p~v~r·;·\-\an o~ c. ~u ~\-\::J \a an \YV\ O\ S and '\'o~ ~'"' O MO'"\-\oh o~ 0\\\roc:d we\'9ore .

Your Organization's Efforts Within the City of Orillia are Appreciated

Page 111 of 127 File Number ___

Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable.

~'B 9 b ~ \ o 4 ~ R R oo 0:1.

Other Sources of Revenue (Include amounts that have been received or that are anticipated- other grants, private funding, etc.)

be -\\c.~ «i\ :sg\es c1 o'\-'"'e" ;;mg \\ ·)\.t nd fa \"6~Dj in I± 10 i-\ ves. Purpose for which the current grant, if approved, would be used. Give complete details- i.e. Project or Event Description, Time Frame, Community Benefits)

'J'ne §ron"\ 'MO'o~O wou\d 'o e. used ±o ct~ 'Se-\- e y. p~nc;;e'5 l \n {» d· \ci.Ab r -"('ce.-n-\q\ oS Of>"=ro \-\o~J'i>'ce) k u -t ,md m i'b \'ng, even'\- on Do you currently receive other grants or subsidies from the City? (Facility ':rc.Y"Iu.o Y' tJ g) '8' • d. 0 I~ subsidization, photocopying, secretarial, etc.)

Previous Grants From the City?

Amount Requested _$;:;.______Year of Request --'------$ Year of Approval

Date ------~N-am-e~&~P~~~W~o-n______

For Office Use Only Approved ______Denied Amount --'------$ Date Comments: ------~

Note: Personal infonn.lion contained on this 1o1m is collected under the authority of the Munidpal Ad R.S.O. 1990, c.•s, u amended and will be used to detemine eligibility lor grents. Questions abou1 this coHedlon processlhouJd be directed to: The Deputy City Treasurer, City of Orillla. 50 Andrew Street SOUth, Orillia, On1ario, L3V 7T5 - (105) 325-21.4. H: I Grants/ GAPP.Xl S

Your Organization's Efforts Within the City of Orillia are Appreciated

Page 112 of 127 File Number ___ (([itu a£ ®rillia

ORILLIA CITY CENTRE TELEPHONE 50 ANDREW STREET SOUTH (705) 325-2144 ORILLIA, ONTARIO FACSIMILE L3V 7T5 (705) 325-5178 APPLICATION FOR GRANT

Grant Request Amount $ 5; 0 6 0 ~ 00 PART A - Organization Name & Address Information Organization ::Stt~c I 6''1' f( tP I= S -r, V't A.J C GNI b J3 JO/}-if I- Name r;:..., ,t;- If! I> I ,&=M t9= "'tC IE /, 5' ('.tJ A/I"' 1£ If e J,/c "" Address II S t.J E $I Sl1R EET' /(t:J lP TIt Postal City ,;:_P_,R,I_:!..:...:~'-'''-'.9"'----- Prov. d N '( Code /-.3 VS'c i Contact ..£/114-1•'-'c_,/ir:JL£1't1Le."'~_.L_ ____..C--LJ_,L.'-'L"-.Ll~S,___Phone 7&?.5- 3 2(;-28,<)9 qr 32 E-mail ______Fax PART B • Organization Genera/Information Number of Out of Town Membership Fee Members 3£? Residents ___ If Applicable GeographicArea Date /}t>ell.t:I'J!hf'Et:J .:J-7 iJ.£CI3'&'6 Served P/l/1-b lA "" g~£1! Formed/lF!JISflfU" 12 DEc 119'7 Outline the mission, purpose and objectives of your organization.

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Your Organization's Efforts Within the City of Orillia are Appreciated

Page 113 of 127 File Number ____

Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable.

Other Sources of Revenue (Include amounts that have been received or that are anticipated - other grants, private funding, etc.)

Purpose for which the current grant, if approved, would be used. Give complete details- i.e. Project or Event Description, Time Frame, Community Benefits)

Do you currently receive other grants or subsidies from the City? (Facility subsidization, photocopying, secretarial, etc.)

Previous Grants From the City?

Amount Requested $ !>". pdb, 0\:1 Year of Request ' Amount Approved $ ~ ~tt> • .oo Year of Approval PART C- Signature of Authorized Officia/{s)

:Jt""f----"4?"""~"'""""-, ---,--~f_..t,._e:.,...z...,,'-"Du!E"",v""-.1.(___ Date Name & Position

------,=~== ______Date Name & Position For Office Use Only Approved ______Denied

Amount _$"-_____ Date Comments: ------

Note: Personal infonmtion oonlained on lhis form is collectecluncler fle authority of the Municipal Act R.S.O. 1990, c:45, as amended and will be used to determine ellgibllltyfor grants. Questions about this collection process should be diraced to: The Deputy City Treasurer, City of Orlllia, 50 Andrew Street Soulh, Orillia, Ontario, L3V 7T5- (705) 325·2144. H:/ Grants/GAPP.XLS Your Organization's Efforts Within the City of Orillia are Appreciated

Page 114 of 127 File Number ___ Olitvn£ ®rillia

ORILLIA CITY CENTRE TELEPHONE 50 ANDREW STREET SOUTH (705) 325-2144 ORILLIA, ONT ARlO FACSIMILE L3V7T5 (705) 326-5176 APPLICATION FOR GRANT

Pleas$ attach the following: __ -__ . _--_ < ___ -__ __ •-·-••· _ ____ - a) Financiai.Statemenifrom prexlous year(Bal

Grant Request Amount $ PART A- Organizatii:mName & Address Information _ Organization

Name C(....l...;\,_,y'---"-J,__,O..LL.lr iu.J\ lwi c,.__. _.....B"-'ro.n.._· ""*"-'-'3...__"\.L...LlR ..... e...:L...._ ...... P-'-Ii ?r'-"e""'_o;."----'-~ ____,~...... __( u"'--"-'m"--'3"'-- Address a~..:l,..~.\~5L--'-\'l'\:..u;"tS..:'>::.:\Ls..:o;,"-'a..~~t-"a..._S.-.>...t!Jyl ___ Fax PART B ~ Organization Geiieraflnformation - Number of Out of Town Membership Fee Members Z() Residents -~....~.-__ If Applicable - Geographic Area Date Served O.,-\--Mia Formed \V\ -\-b.< 1Cj5o 5 Outline the mission, purpose and objectives of your organization. PI ease s-ee o:llac.hed s\::\:eroe.h\

Your Organization's Efforts Within the City of Orillia are Appreciated

Page 115 of 127 File Number ____

Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable.

Other Sources of Revenue (Include amounts that have been received or that are anticipated- other grants, private funding, etc.)

see 0~ Re.v en u e

Purpos for which the current grant, if approved, would be used. Give complete details- i.e. Project or Event Description, Time Frame, Community Benefits)

Do you c rrently receive other grants or subsidies from the City? (Facility subsidization, photocopying, secretarial, etc.)

Previous Grants From the City?

00 Amount Requested $ I 5oD , Year of Request -".;2."'-l.!o_.l.>.OL-___ Amount Approved -'$"--1"'"5"'o...,.o..__ __ Year of Approval _.J,""""o ....l ,..0'----- PART t - Signature of Authorized bfficialrs!

------=':0"==------Date Name & Position

Date ------~Na~m-e~&~P~o~sl~tlo~n------For Office Use Only Approved··--'--.,.-----'-Denied Amount =$-,--~-'---Date

Note: Personallnfonnatlon contained on lhls rorm Is colleoled under the authority of the Municipal Act R.S.O, 1990, eA5, as amended and will be used to determine eliglbnlty for gronts. Questions ebout!hls colloetlon process should be directed to: The Deputy C!ly Treasurer, Clly of Orillla, 50 Andrew Street Solllh, Or!IUa, Ontario, l3V 7T5. (705) 326-2144. H: I Grants I GAPP.XLS Your Organization's Efforts Within the City of Oril/ia are Appreciated

Page 116 of 127 File Number ~oii-JO ®rillia

ORILLIA CITY CENTRE TELEPHONE 50 ANDREW STREET SOUTH (705) 325-2144 ORILLIA, ONTARIO FACSIMILE L3V 7T5 (706) 326-5178 APPLICATION FOR GRANT

Please attach the following: a) Financial Statement from previous year (Balance Sheet, Income Statement, and explanation regarding any significant surplus or deficit.) b) Budget for the next operating year (Balance forwarded from previous year, revenues & expenditures) c) List of Executive Officers including names, addresses, and telephone numbers. d) Minutes from the last annual general meeting. e) (Optional) Other explanatory information- limited to five pages maximum. Grant Request Amount $ .5DD • ()0 PART A - Organization Name & Address Information Organization Name 'Tc.:k-e. II u~ + Jv Dlhl'ler Address )")q ~i'-er ST J\} (}(? iLU /J- Postal City 0 ( /JhJ-r Code Contact ltu-e"" cJ Phone 70S' ~:1S9'Dl8 E-mail J cl.. n>"""'-l/UfnJ"'pt~ ~;l Fax PART B - Organization Genera/Information 1 C-cl~ Number of \'). Out of Town ./ Membership Fee / Members __-_1_ Residents If Applicable / Geographic Area Date Served oR-=-'1.-\.----'--} :...:A_p.<:· c.Lts"'-·:t,_,_r-"\o=-*'.:___ Formed --&J,.,.ILIJD.!:::.-:3::...._ ____ Outline the mission, purpose and objectives of your organization. &D 'l'trJh.vnt:b r .\Jk Carr /Y\l-1" ~b sfp di ~Y /7~r.a't't" ~ ~b.J. ~~~s - ww .u ,__.. \~ '-' A{yta~: 1'\-4' s+ G\ I'V Your Organization's Efforts Within the City of Orillia are Appreciated

Page 117 of 127 File Number _ _ _

Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable.

Other Sources of Revenue (Include amounts that have been received or that are anticipated - other grants, private funding, etc.) ~.,J

Do you currently receive other grants or subsidies from the City? (Facility subsidization, photocopying, secretarial, etc.)

Previous Grants From the City? '}_OlD Amount Requested _$.:,.__,~_6-tJ__ Year of Request Amount Approved _$:::___..J,&L...:...U1J~_Year of Approval z_o 1 o PART C - Signature of Authorized Officia/{s) f?,~ ut~0 f}4.sJ__ ~ Date ),W z{ , 'Loll Name & Position

--11::.?#-~~·...L....,c.~~fi¥- N~a~~e&~P~os-itio-n ....~.o COo::l.L-~~c-a...d~~..L!.Jr"--- Date For Offic Use Only

Approved ------Denied Amount --'-$______Date

Comments:------

Note: Personal infonmtion contained on this form is colleded under h e authority of the Murlcipal Act R.S.O. 1990, c.45, as amended and will be used to determine eligibility for grants. Questions about tills oollection process should be direcl!d to: The Deplly City Treasurer, City of Orillia, 50 Andrew Street South, Orillia, Ontario. L3V 7TS • (705) 325-2144. H: I Grants I GAPP.XLS

Your Organization's Efforts Within the City of Oril/ia are Appreciated

Page 118 of 127 September 29, 201 1

Mayor and Council Orillia City Centre 50 Andrew Street, South Orillia, ON L3V 7T5

Downtown Dear Mayor and Council, Orillia Re: Downtown Parking Study Phase 1: Final Report The Downtown Orillia Management Board has taken time to digest the Downtown Parking Study Phase- 1: Final Report and has the following comments:

1. The DMB strongly disagrees with the consultants overall view that parking is okay. There are individual blocks that are currently poorly served. The section of downtown west of West Street for example is not well served by the current inventory and is likely to get worse when the library reopens. Every effort must be made to secure facilities to serve the businesses in this area. Specifically, Lot 10 and the old Wolco building on the south west corner of Andrew and Mississaga Street West.

2. Almost 40 % of our downtown parking inventory is not owned by the city and could disappear when each lease comes up for renewal. The city must actively pursue opportunities to purchase land for parking downtown.

3. We agree that on-street parking should be expanded to two hours.

4. Munici pal Parking Lot 10 (behind Genesis) has huge potential but is underused because there is not access to Mississaga Street East.

5. The parking lots across from Brewery Bay Food Co. (5 and 11) are due for badly needed renovation and expansion.

6. We agree that a bold way-finding signage system is desperately needed to identify and direct the public to the lots. As well, a store and event directory sign in each of the parking lots would be very beneficial.

7. We agree better alleyway access from lots to streets is needed. i.e. signage, paving, and lighting.

8. We agree the city should move towards replacing all on-street parking meters with pay and display machines.

33 Mississaga Street East, 9. The lease the on the temporary lot by Canadian Tire should not be (Lower Level) renewed . It is counter-productive as a downtown to ship Lakehead P.O. Box 2305 Orillia Ontario students to the corner of West St. and Barrie Road for permit parking. L3V6S3 Simply, it removes them as customers from the downtown in order to conserve parking spaces in the core. This situation highlights emphatically Phone: (705) 325-326~ Fax: (705) 325-7666 [email protected] www.downtownorillla.org Page 119 of 127 the fact that we don't have enough parking spaces in the core. We draw a new university to town and are then unable to capitalize on them economically in the central business district because we don't have enough parking.

10. Permit parking needs to be better distributed to serve all areas of the downtown. We are poorly served as merchants and downtown employees by our current inventory of permit spaces

Downtown 11 . There is a need to market our parking.

Orillia 12. The DMB objects to increasing the fines as well as the fee for parking. The city increased the cost of fines less than a year and half ago.

13. There is a willingness by the report's authors to consider spaces as part of our inventory when they are quite simply too far away to be used (ie. West St. And Barrie Road lot as a viable parking alternative for West End downtown customers).

14. There is a lack of acknowledgement in the report, that as we speak, customers are avoiding our downtown because of the parking situation. Simply measuring the volume of cars parking at various times of the year does not measure the full picture of whether or not we need more parking. The reality is that we need more GOOD parking facilities 'downtown in order to win back these customers that are currently shopping exclusively at the malls.

Thank you for considering the following comments.

Regards,

Mariano Tulipano Chair

c.c. Parking Advisory Committee Budget Committee 33 Mississaga Street East, Shawn Crawford, Chief Municipal Bylaw Enforcement Officer (Lower Level) P.O. Box 2305 Orillia Ontario L3V6S3

Phone: (705) 325-3261 Fax: (705) 325-7666 [email protected] www.downtownorillla.org Page 120 of 127 Shaplnr: ,

9 Front Street Unit #1 Orillia ON L3V 481 Telephone:_ (705) 325-8082 Fax (705) 325-7407

Memorandum

To: Janet Nyhof; City Clerks Department

From: Kevin Gangloff; Orillia Youth Opportunities Committee

Date: October 7, 2011

Subject: Student AppointmenUStudent Re-Appointment

AttE;lntion: Ms.Nyhof

The Orillia Youth Opportunities Committee recommends that High School Student Shae-Lyn Kirkwood be appointed to the OYOC with a term expiring August 31, 201.2.

The Orillla Youth Opportunities Committee recommends that High School Student Tasmine Vandenberg be re-appointed to the OYOC for a term expiring August 31, 2012.

Page 121 of 127 Page 122 of 127 Parks & Recreation

Memo

TO: Gayle Jackson, City Clerk CC: Janet Nyhoff, Deputy Clerk FROM: Joanne Hanzlik, Office Manager/Recreation Advisory Committee Secretary Y DATE: October 12, 2011 SUBJECT: Resignation of Ken Mclaughlin from Recreation Advisory Committee

At the September 22, 2011 meeting of the Recreation Advisory Committee Ken Mclaughlin tendered his resignation. The following was recorded in the September 22, 2011 minutes:

Ken McLaughlin asked to speak to the Committee. This was approved by the Chair and the Committee. Ken McLaughlin thanked the Committee and Councillor Madden for the hard work for the M. U. R. F. project. Due to the Joss of the M. U. R. F. site on West Street, Ken McLaughlin resigned from RA C.

Moved by Dave Kennett, seconded by Brian Mawdsley THAT the Recreation Advisory Committee accepts Ken McLaughlin's resignation and thanks him for his hard work and dedication. Carried

H:ITOMRMSIC - Council, Boards and By-laws\C12 - Boards, Commissions and Committees\RAC Recteation Advi501y Committee\2011\Resig>ation d K Mclaughlin Memo Oct 201 1.docx Page 123 of 127 Page 124 of 127 Janet Nyhof

From: Robert Browne Sent: Wednesday, October 19, 2011 8:40AM To: [email protected] Cc: Janet Nyhof; Michael Martyn Subject: Resignation from OMHC

October 19,2011

Mark G. Fletcher, Chair, Orillia Municipal Heritage Committee, Orillia, Ontario.

Dear Mark,

Please accept my resignation from this Committe, effective today.

While I have enjoyed the interaction with all members of the Committee throughout my tenure, I find that it is ineffectual when it comes to making recommendations to Council.

Of course, there are more routine matters that the Committee looks after, and that will continue to be done.

Thank you, and best wishes for a brighter future for the Committee.

Robert J. Browne 136 West St. North Orillia, L3V 5C5

Page 125 of 127 Page 126 of 127 The Salvation Army Orillia Community and Family Services

Christmas 157 Coldwater Rd . W. Mai ling Address: P.O. Box 2309 Kettles Orillia, Ontario L3V6S2 Ring in Christmas with RECEiVED The Salvation Army Phone: (705) 326-3472 . ocr 1 9 zo11 September, 20 11 (.CU~8K;C DEPT. I

City Clerk City of Orillia 50 Andrew St. S. Orillia, Ontario L3V 611

Dear City of Orillia,

Re: Salvation Army Christmas Kettles- 2011

On behalf of The Salvation Army Community and Family Services, Orillia, I wish to thank the City of Orillia for your past support of our Annual Christmas Kettle Campaign.

I would like to request your permission to once again conduct our Campaign in the City of Orillia. The dates we are considering are as follows:

Friday and Saturday -November 25th and 26th Thursday to Saturday - December 1st - 3 rd Wednesday to Saturday - December 7th - 1Ot 11 Tuesday to Saturday - December 13th - 1ih Monday to Friday - December 19th - 23 rd

The locations will be as follows (unless circumstances require us to make temporary changes):

Walmart, Canadian Tire, Orillia Square Mall, Zehrs, LCBO (Mississaga St.), Metro, Foodland, Food Basics, Jason's No Frills, Giant Tiger

Again we look forward to working with you. May you and yours experience a Blessed Christmas!

Sincerely, ~~ - Community and Family Services Coordinator

Wi lliam & Catherine Booth Linda Bond Commissioners William & Marilyn Francis Captains Jim and Michelle Mercer Founders General Territorial Commanders Corps Officers

Page 127 of 127