Solicitation Information DATE: June 10, 2016
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Solicitation Information DATE: June 10, 2016 RFP# 7550704 TITLE: THE McCOY STUDY Submission Deadline: July 1, 2016 11:00 AM (Eastern Time) PRE-BID/ PROPOSAL CONFERENCES: YES Attendance is Highly Recommended MANDATORY: NO DATES: June 20, 2016 1:00 PM – 3:00 PM EST. LOCATION: McCoy Stadium, 1 Ben Mondor Way, Pawtucket, Rhode Island 02860 (Office Entrance) Questions concerning this solicitation must be received by the Division of Purchases at [email protected] no later than June 22, 2016 (10:00 AM EST). Questions should be submitted in a Microsoft Word attachment. Please reference the RFP# on all correspondence. Questions received, if any, will be posted on the Internet as an addendum to this solicitation. It is the responsibility of all interested parties to download this information. SURETY REQUIRED: NO BOND REQUIRED: NO Thomas Bovis Interdepartmental Project Manager Applicants must register on-line at the State Purchasing Website at www.purchasing. ri .gov Note to Applicants: Offers received without the entire completed RIVIP Generated Bidder Certification Form attached may result in disqualification. THIS PAGE IS NOT A BIDDER CERTIFICATION FORM 6/10/2016 TABLE OF CONTENTS Section 1 - Introduction……..…………..………………………………………………………….........3 Instructions and Notifications……………………………………………………………..........4 Section 2 - Background……………………………………………………………………………..…...6 Minimum Requirements………………………………………………………………………..7 Section 3 - Scope of Work………………………………………………………………………………7 Section 4 - Cost Proposal………………………………………………………………………….…….9 Section 5 - Evaluation and Selection…………………………………………………………………....9 Section 6 - Proposal Submission………………………………………………………………………..11 2 SECTION 1: INTRODUCTION The Rhode Island Department of Administration/Division of Purchases, on behalf of the State of Rhode Island, Department of Administration, Division of Capital Asset Management and Maintenance, the City of Pawtucket and the Pawtucket Red Sox Baseball Club, LLC (the “Pawtucket Red Sox”) solicits proposals from qualified firms to prepare a master plan study (the “Study”) of the McCoy Stadium facility and surrounding area located in Pawtucket, Rhode Island. The intent of the Study is to develop a master plan for significant repairs, upgrades, system replacements and/or improvements to McCoy Stadium and the surrounding area so as to provide a safe, accessible, state of the art, public facility that reflects current trends in the design of professional ballparks and that meets or exceeds the standard of facilities and amenities that exists at other Major League Baseball (MLB) affiliated AAA baseball stadiums, particularly those built or renovated since McCoy Stadium’s last major renovation in 1999. The State of Rhode Island has regularly financed capital improvements to McCoy Stadium. This Request for Proposals (the “RFP”) outlines the minimum requirements for proposals to be eligible for consideration for contract award. In general, only firms with significant experience with the design and operations of professional sports facilities, particularly professional baseball stadiums and ballparks, will be eligible for consideration. The selected firm will work together and meet regularly with a working group comprised of representatives from the State of Rhode Island, the City of Pawtucket and the Pawtucket Red Sox to evaluate the existing stadium facility and operations and make recommendations for repairs, upgrades, system replacements and/or improvements that are in line with the overall objectives stated above. The proposed improvements will consider the utilization of adjacent publicly owned land parcels as part of the master plan. For the past decade McCoy Stadium has drawn approximately 500,000 people annually to baseball games, concerts and special events. The stadium has been an integral and significant part of Pawtucket’s history over the past seventy four (74) years as well as a significant cultural asset for both the City of Pawtucket and the State of Rhode Island. Maintaining a facility that is safe for the public and that also provides a competitive, state of the art venue for the baseball operations of the Pawtucket Red Sox is an important objective of this Study. It is anticipated that the selected firm will work closely with the working group to assess the existing conditions of the facility and the surrounding neighborhood to determine the necessary investment required to bring the facilities and amenities at McCoy Stadium to a level that meets or exceeds that of other MLB affiliated AAA baseball stadiums, particularly those built or renovated since 1999. The Study will result in a report to the State of Rhode Island, Division of Capital Asset Management and Maintenance, the City of Pawtucket and the Pawtucket Red Sox which provides recommendations for a long-term master plan for the redevelopment of McCoy Stadium and the surrounding area. It is anticipated that the master plan may be implemented over the course of several years. It is not required that implementation of the master plan will not interrupt the baseball operations of the Pawtucket Red Sox. 3 An evaluation based process will be used to select the firm in accordance with the terms of this RFP and the State’s General Conditions of Purchase, which may be obtained at www.purchasing.ri.us. This is a Request for Proposals, not an Invitation for Bid. Responses will be evaluated by a technical review committee (the “Technical Review Committee”) on the basis of the relative merits of the proposal, in addition to price; there will be no public opening and reading of responses received pursuant to this RFP, other than to name those offerors who have submitted proposals. INSTRUCTIONS AND NOTIFICATIONS TO OFFERORS: 1. Potential vendors are advised to review all sections of this RFP carefully and to follow instructions completely, as failure to make a complete submission as described elsewhere herein may result in rejection of the proposal. 2. Alternative approaches and/or methodologies to accomplish the desired or intended results of this procurement are solicited. However, proposals that depart from or materially alter the terms, requirements, or scope of work defined by this RFP will be rejected as being non-responsive. 3. All costs associated with developing or submitting a proposal in response to this RFP, or to provide oral or written clarification of its content, shall be borne by the vendor. The State of Rhode Island, the City of Pawtucket and the Pawtucket Red Sox assume no responsibility for such costs. 4. Proposals are considered to be irrevocable for a period of not less than 120 days following the date set for submission of vendor proposals. 5. All pricing submitted will be considered to be firm and fixed unless otherwise indicated herein. 6. Proposals misdirected to other locations, or that are otherwise not present in the Division of Purchases at the time of opening for any cause will be determined to be late and will not be considered. For the purposes of this requirement, the official time and date shall be that of the time clock in the reception area of the Division of Purchases. 7. It is intended that an award pursuant to this RFP will be made to a prime vendor who will assume responsibility for all aspects of the work. Joint venture and cooperative proposals will not be considered. Subcontracts are permitted, provided that their use is clearly indicated in the vendor’s proposal and any subcontractors to be used are identified in the proposal. 8. All proposals should identify the vendor’s proposed team of professionals who would assist in the preparation of the Study, including those employed by subcontractors, if any, along with respective areas of expertise and relevant 4 credentials. Vendors should also provide a delineation of the portion of the scope of work for which each of these professionals will be responsible. 9. All proposals should include the vendor’s FEIN or Social Security number as evidenced by a W9, downloadable from the Division’s website at www.purchasing.ri.gov. 10. All proposals should disclose any and all prior contracts into which the vendor has entered with the State of Rhode Island, the City of Pawtucket or the Pawtucket Red Sox during the past ten (10) years. 11. The purchase of services under an award made pursuant to this RFP will be contingent on the availability of funds and made at the discretion of, and equally funded by, the State of Rhode Island, the City of Pawtucket and the Pawtucket Red Sox. 12. If an award is made pursuant to this RFP, any and all prior studies of McCoy Stadium, including ballpark feasibility studies and economic impact studies, will be made available to the selected vendor. 13. If an award is made pursuant to this RFP, then the State of Rhode Island, the City of Pawtucket and the Pawtucket Red Sox may, upon the parties’ mutual agreement, amend the scope or requirements of the Study, as necessary. 14. Vendors are advised that all materials submitted for consideration in response to this RFP will be considered to be public records as defined in Title 38, Chapter 2 of the General Laws of Rhode Island, without exception, and will be released for inspection immediately upon request once an award has been made. 15. Vendors are advised that all materials and ideas submitted as part of this proposal and during the performance of any award shall be the property of and owned by the State of Rhode Island, City of Pawtucket and the Pawtucket Red Sox. The State of Rhode Island, City of Pawtucket and the Pawtucket Red Sox may collectively, jointly or individually use any such materials and ideas. 16. Interested parties are instructed to peruse the Division of Purchases’ website on a regular basis, as additional information relating to this solicitation may be released in the form of an addendum to this RFP. 17. Equal Employment Opportunity (R.I. Gen. Laws § 28-5.1-1, et seq .) – § 28- 5.1-1 Declaration of policy – (a) Equal opportunity and affirmative action toward its achievement is the policy of all units of Rhode Island state government, including all public and quasi-public agencies, commissions, boards and authorities, and in the classified, unclassified, and non-classified services of state employment.