BROUGHTON & BRETTON COMMUNITY COUNCIL

Minutes of the Meeting of BROUGHTON AND BRETTON COMMUNITY COUNCIL held on 19 JUNE 2012

PRESENT: Chair: Councillor Ros Griffiths Vice-Chair: Councillor Phil Griffiths

Councillors: Derek Butler, Ray Gregory, Lindsay Jones, Mike Lowe, Billy Mullin, Keith Rogers, Sue Stevens and Laura Virgo.

Officers: R N Barnes, Clerk & Financial Officer

APOLOGIES FOR ABSENCE:

An apology for absence was received from Councillor Mike Warburton

DECLARATIONS OF INTEREST:

There were no declarations of interest made by Members.

MINUTES OF THE PREVIOUS MEETING:

IT WAS RESOLVED: that the Minutes of the Annual Meeting held on 15 May 2012 be received as a true record and signed by the Chair.

MATTERS ARISING FROM THE MINUTES:

There were none

MINUTES OF COMMITTEES:

IT WAS RESOLVED: that the Minutes of the Meetings of the following Committees held on 15 May 2012 be received.

Planning and General Purposes Committee Lighting and Amenities Committee Finance and Staffing Committee

CO-OPTION OF MEMBERS TO FILL VACANCIES IN THE BROUGHTON NORTH WARD:

The Chair advised that the Council was required to co-opt two Members to fill the vacancies in the Broughton North Ward due to only two Members standing for the four Councillor vacancies at the May 2012 election. She further advised that if the Council failed to fill those vacancies the casual vacancy procedure would be triggered. The

-13 - Chair’s Signature______Chair invited nominations. The following nominations were proposed and seconded: Mrs Beth McFadden, Mr Tim Hawes and Mr John Kiersey. The Chair invited Members to indicate their two preferred nominees by the show of hands. Following the taking of a vote the nominations of Mr Tim Hawes and Mr John Kiersey were successful.

IT WAS RESOLVED: to advise Mr Tim Hawes and Mr John Kiersey that subject to their acceptance they had been co-opted as Members of the Community Council for the Broughton North Ward.

REPRESENTATION ON OUTSIDE BODIES:

The Chair referred Members to the list of the Council’s current representation on outside bodies, a copy of which was attached to the agenda. It was noted that Members were not currently being invited to the following bodies: Citizens Advice Bureau, East Flintshire Access Group, Flintshire Playing Fields Association, ATC Civilian Committee and the Flintshire Locality Committee. The Clerk undertook to contact these organisations to ascertain whether they still required representatives to be appointed to them. With regard to the other outside bodies the following appointments were made:

Broughton Community Centre Association Management Committee – Councillors Sue Stevens, Ros Griffiths, Phil Griffiths and a vacancy.

North Association of Town Councils – The Clerk & Financial Officer

Broughton Junior School – Councillor Mike Lowe

Before and After Club – Councillor Phil Griffiths

COUNCIL’S ANNUAL RETURN FOR THE YEAR TO 31 MARCH 2012:

The Chair referred Members to the External Auditor’s letter confirming the intention to issue an Unqualified Audit Certificate and Report with no matters to be drawn to the Council’s attention. The Chair sought the Council’s approval to sign Section 3 of the Annual Return as now required by the External Auditor.

IT WAS RESOLVED: that the External Auditor’s letter be received and that the Chair be authorised to sign Section 3 of the Annual Return as required.

CHAIR’S REMARKS:

The Chair reported that she had represented the Community Council at the Civic Services of Buckley Town Council and Flintshire County Council.

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