ADDITIONS TO THE COUNCIL AGENDA October 14, 2020
ITEM REQUESTED PAGE *1. May 28, 2020 Incident on Dunbow Road HRC 2 *2. Rowan House “Breakfast With the Guys” – November 6, 2020 SO 21 *3. Ravencrest Homeowners Associaton – 2019 Community Maintenance HRC 22 and Clean-up Grant *4. Speed Limit Change 210 Ave W JE 23 *5. Speed Limit Change 314 Ave E/48 St East JE 25 *6. Aldersyde Water/Wastewater Pipeline – Engineering JE 27 *7. Road Standard for Edwards Homesite subdivision - Plan 1911033, Block LS 29 10, Lots 23, 24 and 25 *8. Economic Development RS 31 *9. Meeting Procedure Bylaw Amendments SB 35 10. Amend Home Based Business Major Land Use Rules to Increase DM Allowable Traffic Volumes 11. Historical Society – Project Recommendation DM
REMINDERS RMA Fall Convention – November 3 & 4, 2020
Organizational Meeting - October 21, 2020 Information Requested:
Item 1: Name and address: Terry Fedick
Item 2: Incident Date: May 28 2020 Item 3: Location of Incident: Eastbound shoulder of Dunbow Road between 56th St E and Range Rd 291 (See attached pdf document: Location of Incident.pdf)
Item 4: Time of Incident: approximately 9:40 a.m.
Item 5: Circumstances of the Incident:
I was riding my road bike east on Dunbow Road. I entered a construction area where a road crew was repairing the road. The crew was filling holes with an asphaltic mix. The crew was working on the north portion of Dunbow Road proceeding in a westerly direction. At the location identified within Item 3 above I drove over some of the asphaltic mix that had been placed within the shoulder area. As I road over the asphalt, the stones covered in asphalt stuck to my front tire and were thrown up towards the bike frame and derailleur. One of the stones entered the derailleur where the bottom chain rolls unto the lower pulley of the derailleur. This caused the various movable parts within the derailleur system to lock up. Once locked up the chain pulled the whole derailleur upwards and then snapped the connection portion on the bike frame. The derailleur and chain then got entangled into the back wheel and stopped the wheel from rolling, causing the bike to go into a skid. I was able to control the skid to a stop.
Item 6: Description of damages to my property:
a) Derailleur was damaged and made inoperable b) Bike frame became unrepairable as the connection on the bike frame was broken c) Chain was severely twisted
Item 7: Pictures are as follows:
- Pic 1 Road Repair Signage – on May 28 2020 this is the signage that existed as I cycled eastbound on the road shoulder. Note the general condition of the south road shoulder. - Pic 2 Typical Road Repair observed – Just after taking Pic 1, this hole repair was observed east of the road repair signage on the east bound lane. - Pic 3 Incident location – hole repair shown just north of the middle east bound lane with extra asphalt debris on south shoulder. It can be observed where the bike went through this debris. - Pic 4 Madonne 4.7 Trek Bike with damaged derailleur - Note the derailleur is not attached to the bike frame. - Pic 5 Damaged Derailleur – shows the section that broke from the frame along with the twisted derailleur
Page 2 - Pic 6 Damaged Derailleur 2 – shows how much the derailleur was twisted. - Pic 7 Damaged Derailleur 3 – when the derailleur is matched back up with the frame the break is clearly shown. - Pic 8 Damage connection to Bike frame – shows the broken section of the frame just under the wheel hub connection to the frame. - Pic 9 Tire Damage due to skid – Approximate 2-3 inch skid mark on tire. Item 8: Witness statements: No witness statements.
Item 9: Who at Rocky View County was talked to after the incident:
- Work crew – As I was walking westward from the incident area I came across the work crew just north of Dunbow Road on Range Road 292. There were 3 vehicles parked on the west side of Range Road 292 along with the crew gathered on the east side of the vehicles. I walked up and asked the crew how their day was going. One individual (may be the crew foreman) said it was going great and he asked me how my day was. I said not great for I road over some of the asphalt mix that was being used that morning and as a result the derailleur of the bike was ripped off the bike’s frame. I asked who they worked for and he replied that they worked for the Rocky View Municipality. I explained that I would take some pictures and forward it to the municipality. He said “You do what you have to do.”. I thanked him and returned to take three pictures (Pic 1, Pic 2 and Pic 3). - Reception – was very pleasant and helpful in that she forwarded my call to Cheryl Bevens. - Cheryl Bevens – was very understanding and forwarded me the information I needed to submit to the municipality.
Item 10: Who is responsible: The Rocky View Municipality. The material that was placed on the shoulder area should have not been placed there for the pothole that was repaired was within the east bound lane as shown in Pic 3. Item 11: What should the county do: The Rock View Municipality accepts the responsibility of the incident and provides adequate compensation for securing a comparable bike to that of the Trek Madonne 4.7 model. Compensation also includes my time and effort to secure the comparable bike.
Item 12: Additional Information: On Saturday May 30, 2020 I took the broken derailleur and the portion of bike frame that was still attached to the derailleur into both Mountain Equipment Coop and the Bike Shop. Both bike store representatives stated that the bike frame cannot be repaired. I asked both representatives to provide me with a statement along with providing me a recommendation of what bikes they have in stock or that can be made available within the next couple of weeks that match the frame and components that existed on the Madonne 4.7 bike.
MEC has provided the Ridley Finex SL40 2020 model as a possible replacement. Value is approximately $3900 which includes GST. See MEC and Bike Shop Quotes.pdf attachment.
The Bike Shop has provided two possible replacements, Trek 2020 Domane SL 6 and Trek 2020 Emonda SL 6 Disc S4 bikes. There values are approximately $5150 and $4200 respectively. See MEC and Bike Shop Quotes.pdf attachment.
Page 3 I looked on the internet and could not find the Madonne Trek 4.7 bike or the frame for sale. I have attached a copy of the 2012 Trek Madonne H2 Compact bike I originally purchased in 2013. See Madonne 4.7 H2 Compact.pdf attachment. Up to the point of the incident I was cycling approximately 1000 miles a month. For every week I don’t have a replacement bike I lose the opportunity to keep up with my monthly target of riding. For the last 6 years I have been riding some 14,000 miles per year. It is important that this matter be resolved in a timely manner.
Thank you in advance.
Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Friday, November 6 7am - 9am Online Zoom Event
Featuring: Jake Stika www.nextgenmen.ca
www.rowanhouse.ca
#allyforher #BWTGFoothills
Page 21 Page 22
COUNCIL ADMINISTRATIVE REPORT Department: Public Works and Engineering
TITLE: Speed Limit Change 210 Ave W
Author: DATE: October 14, 2020 Jeff Edgington
Presenter: Jeff Edgington C.E.T Infrastructure Manager ATTACHMENTS: Map, Location
PURPOSE:
To have Council review the implementation and installation of new speed limit on 210 Ave W, 64th St W to 96 St w as shown on the attached map.
BACKGROUND:
There has been a request from the local homeowners to Lower the speed limit on 210 Ave between 64th St W and 96 St W to 60km/h from the existing 80km/h.
DISCUSSION:
Upon reviewing this area administration sent out letters requesting comment back from the adjoining landowners. Comments were collected until October 1,2020 and administration received 26 responses from landowners 25 in favour of the reduction and 1 against. Administration also received 2 phone calls outside of the mailout in support.
FINANCIAL:
This will require a minimum of 4 signs at a cost of $250 each
RECOMMENDATION:
That council approves an implementation and installation of new 60 km/h speed limit and signs on 210 Ave from 62 St W to 96 St W as shown.
Page 23
Fig. 1 – Proposed Plan: Location of Speed Change
Page 24
COUNCIL ADMINISTRATIVE REPORT Department: Public Works and Engineering
TITLE: Speed Limit Change 314 Ave E 48 St E
Author: DATE: October 14, 2020 Jeff Edgington
Presenter: Jeff Edgington C.E.T Infrastructure Manager ATTACHMENTS: Map, Location
PURPOSE:
To have Council review the implementation and installation of new speed limit on 314 Ave E, from Okotoks Boundary to 32 St E as shown on the attached map.
BACKGROUND:
There has been a request from the local homeowners to Lower the speed limit on 314 Ave E, from Okotoks Boundary to 32 St E to 60km/h from the existing 80km/h.
DISCUSSION:
Administration received a petition containing 14 names (10 individual households of the 19 on the segment of road) requesting a reduction of the speed limit on 314 Ave E to 60km/h from the existing 80km/h.
FINANCIAL:
This will require a minimum of 2 signs at a cost of $250 each
RECOMMENDATION:
That council approves an implementation and installation of new 60 km/h speed limit and signs on 314 Ave E, from Okotoks Boundary to 32 St E as shown.
Page 25
Fig. 1 – Proposed Plan: Location of Speed Change
Page 26
COUNCIL ADMINISTRATIVE REPORT Department: Public Works and Engineering
TITLE: Aldersyde Water /Wastewater pipeline – Engineering
Author: Jeff Edgington. C.E.T. Manager Infrastructure DATE: October 14,2020 Presenter:
ATTACHMENTS: Location plan
PURPOSE:
That Council Authorize Administration to proceed with engineering for the Aldersyde water wastewater lines from the Highwood River to the future water treatment and wastewater treatment plants.
BACKGROUND:
To complete Engineering of the pipeline and return line from the Highwood to the future water treatment and wastewater treatment facilities Administration requested an engineering estimate from MPE Engineering to complete the site investigation and engineering for Construction. The Total Value of the quote for engineering is $53,500. This does not include a possible environmental site assessment for the right of way if required by AEP.
FINANCE:
This is included as part of the overall budget for the Aldersyde Water and Wastewater plants.
RECOMMENDATION:
That Council accepts the engineering quote from MPE and directs administration to proceed.
Page 27
Page 28 103 Shawbrooke Crescent SW Phone: 403.880.8921 Calgary, Alberta T2Y 3B3 TWPplanning.com
Foothills County Box 5605 High River, AB TiV 1M7 6 October 2020
Attn: Councilor Larry Spilak, Division 6
RE: Reconsideration of Road Width from 30m standard to a Revised 20m standard. Plan 1911033, Block 10, Lots 23, 24 and 25.
Dear Councillor Spilak,
We are writing today to request reconsideration by Council of the applicable road standard for the Gary Edwards homesite subdivision. This subdivision has been registered and a 30m road dedication has been made, however, we found that in our detailed design we would lose up to thirty (30) mature Spruce Trees that are close to forty (40) feet tall. These trees act as a buffer for the adjacent landowner on Plan 1111519, Block 10, Lot 2 and if removed he would have no trees between himself and this internal road extension. Additionally, a significant number of trees would be lost on the road right of way adjacent to Lot 24. We have enclosed a revised plan showing a 20m right of way, we still lose trees within the cul-de-sac bulb, but the trees adjacent to Lot 2 and the large trees on Lot 24 are able to remain. Public Works has advised us that only Council can reduce the road standard for an area. In this case the road serves only three lots, and is not a through road, with the 20m row we can still accommodate the required driving surface, we simply revise the ditches to a V ditch in order to achieve a narrower profile for the road. As this subdivision plan is already registered we propose two options for Council’s consideration: Option #1 – The road is allowed to be constructed within the 30m road row to a 20m standard and all the land outside of the 20m row, but still within the 30m road plan, remains in the road plan under municipal ownership but the trees outside of the 20m and inside of the 30m are to remain. Option #2 – The road is allowed to be reduced to a 20m row and the landowner follows up with a boundary adjustment application which assumes and includes all the excess land outside of the 20m row into the adjacent Lots 2 and 24. Thank you for your consideration of this request. Please let me know if you have any questions or concerns. Respectfully submitted, TOWNSHIP Planning + Design Inc.
Kristi Beunder, RPP MCIP Senior Planner + Principal cc: Gary Edwards - Landowner
Page 29 1 m 40 0 40 80
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© 2020 Microsoft Corporation © 2020 Maxar ©CNES (2020) Distribution Airbus DS
Page 30 Economic development for 2A corridor and beyond
Objectives- to encourage new business to set up in Foothills county and encourage any business contemplating moving, to come into Foothills. To encourage these business’s to locate within set corridors. Encourage lot development Kristi Beunder “business will follow the path of least resistance”. Based upon 4 criteria – 1. Timeliness- how do we create systems that move closer to the speed of business. Business moves very fast, government moves extremely slow 2. Cost- how do we lower the costs of doing business in Foothills 3. Confidence- how do we give business owners/ developers confidence in being allowed to operate and grow there business Timeliness- - Run bp’s succinctly with dp condition approval - Development agreement- we need to make clear up front what is expected within this and produce it sooner rather than later - When a new business moves into a prior occupied business unit, can we acknowledge many already approved condition items
Page 31 - If building codes is backlogged and someone is in a hurry, how can they speed it up Cost – - Development incentives- tax relief program for new business’s within foothills or for current foothills business’s wanting to relocate into designated corridors, o –land redesignated to industrial/ commercial should not be immediately assessed non residential, should not require a cow -no business tax, comparatively low non res mill rate -eliminate business license requirement -red tape reduction -fee schedule should encourage business within set corridor Confidence -Central corridor planning -pre application meeting -dark sky bylaw should not apply to 2A corridor -overarching dp/ occupancy permit process- where are we at with that -flexibility within a dp. how do we give business’s flexibility within their dp for the one off’s and simple business growth- could development officers be given a variance ability here
Page 32 Next steps -hire an economic development officer -online questionnaire asking business owners how we can support them -planning central corridor -strategy meeting inviting key business development people to share their thoughts. Entire development and planning crew in attendance for open dialogue
Lacombe County explores development incentives
Tax breaks for new businesses among ideas to be considered
• PAUL COWLEY • LOCAL NEWSNEWS Lacombe County is exploring incentives to attract new businesses to hamlets.
Page 33 County commissioner Terry Hager said Mirror is an example of a county hamlet that is seen as a future growth area suitable for additional industrial and commercial development.
“We just thought what can we do to try to promote and encourage some economic development in the east end of the county,” Hager said.
Work has just begun on looking at potential incentives. One possible investment incentive gives a new commercial and industrial business a property tax break.
It could take the form of a “graduated discount” that would see businesses given a reduced tax bill, increasing in stages over a period of years to the full amount. The idea behind it is to give businesses help getting up and running by reducing early costs.
“We don’t have anything yet. But that’s one of the concepts — when we did some preliminary investigation — that is out there,” he said.
Before any incentives are taken to council for approval county staff will undertake a cost analysis.
“If we do this, whether we are going to increase our tax base on a longer-term basis will be one of the things that we need to consider.”
Hager expects to report back to council in late summer or early fall.
County planner and development officer Jesse McPhail said a development strategy is a key part of the county’s recently approved Municipal Development Plan and the incentive idea fits that goal.
McPhail said an incentive could be calculated on assessment or taxation.
“That is one of the options we’re looking,” he said. “It would have to satisfy certain criteria, obviously, and we’ll take it on a case-by-case basis.”
Besides tax breaks, there are other incentives that have been used elsewhere such as grants.
Stepping up promotion efforts and providing other non-financial supports for businesses are other approaches.
Lacombe County is a member of the Central Alberta Economic Partnership, which takes a regional approach to attracting new businesses.
“That definitely gets Lacombe County’s name out there for potential businesses to establish here,” said McPhail. [email protected]
Page 34 MISCELLANEOUS MUNICIPAL ITEM LEGISLATIVE SERVICES REPORT TO COUNCIL MEETING PROCEDURAL BYLAW AMENDMENT October 21, 2020
REQUEST FOR FIRST READING OF BYLAW ##/2020
TOPIC: Meeting Procedural Bylaw Amendments
PROPOSAL: Review and discuss proposed amendments to the current Meeting Procedural Bylaw 48/2018 REPORT PREPARED BY: Sherri Barrett
PURPOSE OF REQUEST Council is to review and discuss proposed amendments to the current Meeting Procedural Bylaw 48/2018 and consider granting first reading to Bylaw ##/2020.
BACKGROUND Section 145 (b) of the Municipal Government Act, R.S.A. 2000 Chapter M-26 and amendments thereto authorizes Council to pass bylaws to regulate the procedure and conduct of Council, Council Committees, and other bodies established by Council, the conduct of Councillors and the conduct of members of Council Committees and other bodies established by Council. Administration has reviewed the exisitng Bylaw and has suggested amendments as outlined below and within the attached document.
SUMMARY OF PROPOSED AMENDMENTS
Minor Text Amendments 1. Replace ‘M.D. of Foothills No. 31’ with ‘Foothills County’ throughout the document. 2. Replace ‘Chairman’ with ‘Chairperson’ throughout the document. Definitions S. 2(16) 1. The addition of ‘Electronic Recording’ and related definition. Section 10 - fRegular Council Meetings 1. The addition of Section 10(6) allowing for live streaming of Council meetings.
REQUEST OF COUNCIL Council is respectfully requested to grant first reading to Bylaw ##/2020 to authorize an amendment to Bylaw 48/2018, being a Bylaw of Foothills County for the purpose of regulating the procedure and conduct of Council, Council Committees, and other bodies established by Council, the conduct of Councillors and the conduct of members of Council Committees and other bodies established by Council.
APPENDICES APPENDIX A: Proposed Amendments to Meeting Procedural Bylaw 48/2018
Page 35 Bylaw XX/201948/2018 Page 1
BYLAW NO. XX/2020
A BYLAW OF THE MUNICIPAL DISTRICT OF FOOTHILLS NO. 31FOOTHILLS COUNTY IN THE PROVINCE OF ALBERTA TO PROVIDE RULES GOVERNING THE PROCEEDINGS OF COUNCIL, COUNCIL COMMITTEES AND OTHER BODIES ESTABLISHED BY COUNCIL
WHEREAS Section 145 (b) of the Municipal Government Act, R.S.A. 2000 Chapter M-26 and amendments thereto authorizes Council to pass bylaws to regulate the procedure and conduct of Council, Council Committees, and other bodies established by Council, the conduct of Councillors and the conduct of members of Council Committees and other bodies established by Council;
NOW THEREFORE, the Council of the Municipal District of Foothills No. 31Foothills County enacts as follows:
TITLE 1. This Bylaw shall be known as, and may be cited as the Meeting Procedural Bylaw of the M.D. of Foothills No. 31 Foothills County.
DEFINITIONS 2. In this Bylaw: (1) “Act” means the Municipal Government Act. (2) “Ad Hoc” Committee means a particular type of committee which is formed to deal with a particular issue, and disbanded after the issue is resolved. (3) “Acting Chief Elected Official (CEO) and Deputy Chief Elected Official (DCEO) means the Councillors who are appointed by resolution of Council from time to time to act as CEO in the absence or incapacity of the CEO or DCEO; (4) “Administration” means the Chief Administrative Officer or an employee accountable to the CAO employed by the M.D. of Foothills No. 31Foothills County; (5) “Agenda” is the list of terms and orders of business for any meeting; (6) “Additions to the Agenda” is a list of items to be considered as part of the “Agenda” for Council’s consideration; (7) “Audio Recordings” are recordings of Council meetings produced at Council’s discretion, solely as an administrative aid for use by the Recording Secretary in confirming, if necessary, the Minutes of Council meetings prior to the adoption of such Minutes by Council. Once the Minutes have been adopted, these recordings will be erased. (8) “Bylaw” is a Bylaw of the M.D. of Foothills No. 31Foothills County; (9) “Chair or Chairmanperson” means the Reeve, Deputy Reeve or presiding officer who presides over Council and/or committee meetings; (10) “Chief Administrative Officer” (otherwise referred to as the “CAO”) means the person appointed by Council into the position of CAO pursuant to the Municipal Government Act; (11) “Chief Elected Official” (otherwise referred to as the CEO) means the Reeve;
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(12) “Closed meeting” means all or part of the Council or Council committee meeting that is closed to the public if a matter to be discussed is within one of the exceptions to the disclosure in Division 2 of Part 1 of the Freedom of Information and Privacy Act (FOIP); (13) “Code of Conduct” means the M.D. of Foothills No. 31Foothills County Code of Conduct for members of Council, Council committees and other bodies established by the Council as outlined in Bylaw No. 30/2017 as amended from time to time; (14) “Confidential Items” means items will be dealt with in a closed portion of the Council meeting excluding the public; (15) “Council” means the Chief Elected Official (CEO) and Councillors of the Foothills CountyM.D. of Foothills No. 31, duly elected pursuant to the provisions of the Local Authorities Election Act, as amended from time to time, whose term is unexpired, who have not resigned and who continue to be eligible to hold office as such under the terms of the Municipal Government Act; (16) “Council Meeting” means an Organizational Meeting, Regular Meeting and Special Meeting of Council; (17) “Councillor” means a duly elected member of Council, including the Reeve; (18) “Electronic Communications” is a Council meeting or Council committee meeting conducted by means of electronic or other communication facilities as outlined in Section 199(1) (a), (b) and (c) and Section 199(2) of the Municipal Government Act (MGA); (19) “Electronic Recording” is a recording that contains machine generated and readable, as opposed to human-generated and readable, information. This includes audio and/or video recordings; (20) “Emergent Business” means a time sensitive matter that requires Council’s or a Committee’s immediate and urgent consideration; (21) “Freedom of Information and Protection of Privacy Act (FOIP)” is the Freedom of Information and Protection of Privacy Act, TSA 2000, Chapter F-25 as amended from time to time; (22) “General Election” means an election held for all the members of Council to fill vacancies caused by the passage of time in accordance with the Local Authorities Election Act, R.S.A. 2000; (23) “Meeting” shall mean an organizational meeting, regular or special meeting of Council or committee; (24) “Member” means a member of Council, duly elected and continuing to hold office; (25) “Member at Large” means a member of the public appointed by Council to a committee; (26) “Minutes” means the written record of a meeting held in accordance with the Municipal Government Act (MGA); (27) “Motion” is a proposal for action by Council or committee; (28) “Municipal Government Act” means the Municipal Government Act, RSA 2000, Chapter M-26 and amendments thereto or legislation substituted therefore; (29) “Organizational Meeting” shall mean a meeting of Council held in accordance with Section 192 of the Municipal Government Act (MGA); (30) “Orientation Training” means mandatory Councillor Training; (31) “Pecuniary Interest” means a pecuniary interest within the meaning of the Municipal Government Act (MGA), Section 170; (32) “Point of Information” means a request by a member directed through the Chair to another member or to administration for information relevant to the
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business at hand but not related to a Point of Procedure; (33) “Point of Order” means a demand by a member that the Chair enforce the rules of procedure and takes precedence over any other motion; (34) “Point of Privilege” means a request made by a member to the Chair or Council on any matter related to the rights and privileges of Council or individual Councillors and includes the a. organization and existence of Council; b. comfort of members; and c. conduct of employees or members of the public in attendance at the meeting; (35) “Point of Procedure” means a question made to the Chair to assist a member to: a. make an appropriate motion; b. raise a Point of Order; c. understand the procedure; or (d) understand the effect of a motion. (36) “Postpone” means a motion to delay consideration of any matter to a future meeting of Council or committee; (37) “Recording Secretary” means the individual responsible for taking the minutes at all scheduled Council meetings and other meetings as assigned; (38) “Quorum” means the majority of all the Councillors that comprise the Council under section 143, or other such provisions as outlined under section 167(1) of the Municipal Government Act (MGA); (39) “Table” means a motion to delay consideration of any matter until later in the meeting.
3. APPLICATION (1) This Bylaw applies to all Council and Committee Meetings and shall be binding on all Councillors and Committee Members; (2) Notwithstanding Paragraph 3(1), where the Terms of Reference give permission to a Committee to establish its own Meeting procedure, if there is conflict between the Committee’s established Meeting procedures and this Bylaw, that Committee’s established Meeting procedures will have precedence over this Bylaw for the purposes of that Committee’s Meetings.
4. INTERPRETATION (1) When any matter relating to Meeting proceedings is not addressed in this Bylaw, the matter shall be decided by reference to the most current edition of Roberts Rules of Order, if applicable; (2) Procedure is a matter of interpretation by the Chief Elected Official (CEO) or the Committee Chair; (3) In the event of a conflict between the provisions of this Bylaw and Roberts Rules of Order, the provisions of this Bylaw shall apply; (4) This Bylaw may be waived by a Special Resolution if the resolution is passed by at least two-thirds of the members in attendance; (5) In all cases throughout this Bylaw, reference to “he” or “she” shall mean males and females equally.
5. ROLE OF THE CHIEF ELECTED OFFICIAL (CEO) (1) The Chief Elected Official (CEO), when present, shall preside as Chairmanperson over all Meetings of Council;
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(2) In the absence, incapacity, or inability of the CEO or Deputy CEO to act, Council Members will elect from among themselves a Chairmanperson for the day to act as CEO. This Member shall be referred to as “Acting CEO” for the duration of the meeting; (3) Unless otherwise provided in a bylaw, the CEO shall be an ex-officio Member of all Committees; (4) The CEO has all the rights and privileges of other Committee Members.
6. ROLE OF THE CHAIRMANPERSON (1) The Chairmanperson shall preside over the conduct of the Meeting, including the preservation of good order and decorum, ruling on Points of Order, replying to Points of Procedure and deciding on all questions relating to the orderly procedure of the meeting, subject to challenge by a Councillor of any ruling by the Chairmanperson; (2) The Chairmanperson shall make reasonable efforts, including the calling of a recess, to ensure all Councillors in attendance at a Meeting are present while a vote is being taken, unless a Councillor is excused from voting in accordance with the Municipal Government Act or this Bylaw; (3) The Chairmanperson may invite persons to come forward from the audience to speak with the permission of Council if it is deemed to be within the best interests of the issue being discussed, the public, and the conduct of good business.
7. ROLE OF THE CHIEF ADMINISTRATIVE OFFICER (CAO) (1) The Chief Administrative Officer (CAO), and in accordance with the Municipal Government Act and in accordance with Bylaw 87/9536/2020, which created the position of CAO, is required to advise and inform Council in writing of its legislative responsibilities and ensure that the Municipality’s policies and programs are implemented as well as to advise Council on the operation and affairs of the Municipality; (2) Where the Chief Administrative Officer or a person designated by the CAO provides information referred to in Section 153(d) to a Councillor, the information must be provided to all other Councillors as soon as is practicable.
8. ORGANIZATIONAL MEETING (1) An Organizational Meeting of Council shall be held annually, as required by the Municipal Government Act; (2) The Chief Administrative Officer (CAO), or his/her designate, shall fix the time, date and place of the Organizational Meeting; (3) Agenda – Organizational Meeting Agenda shall be restricted to: 1. The administration of Oath of Office; 2. The election of Chief Elected Official (CEO) and Deputy Chief Elected Official (CEO) annually; 3. The establishment of Council Committees and Board; 4. The establishment of Councillors’ appointments to Committees and Board; 5. The establishment of meeting dates for the year; 6. Other business as required by the Municipal Government Act, or which Council or the CAO may direct; 7. Acknowledge the Procedural Bylaw;
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(4) Oath of Office – At the Organizational Meeting, the CAO shall: a) Call the Meeting to Order; b) In accordance with the Municipal Government act, on an Election year, the CAO would prescribe the Oath of Office on all seven of the Councillors as the first order of the day, followed by the Oath of Office for the CEO and Deputy CEO at all Organizational Meetings; c) Preside over the Meeting until the CEO has been elected and has taken the Oath of Office as CEO.
(5) Nominations a) If only one nomination is received for the position of Chief Elected Official (CEO), that nominee shall be declared elected by acclamation by the Chief Administrative Officer (CAO); b) Where there is more than one nomination for CEO, the CAO shall request that voting be done by secret ballot; c) Once the CEO has been declared and has taken the Oath of Office, he/she shall assume the Chair; d) The CEO shall then call for nominations for Deputy CEO for the year and the same voting procedure would apply as for the CEO; and the CAO would prescribe the Oath of Office; e) All Members of Council hold office from the beginning of the Organizational Meeting following the General Election until immediately before the beginning of the Organizational Meeting following the next General Election, in accordance with the Local Authorities Election Act; f) The appointment of Councillors and Members at Large to Committees are done so on an annual basis and by a show of hands, unless the majority of Council agrees to vote by secret ballot.
9. ORIENTATION TRAINING (1) All Councillors must undergo Orientation Training within Ninety (90) days of taking his/her Oath of Office following a municipal election or by- election; (2) Orientation training will be arranged by the Chief Administrative Officer (CAO) or his/her delegate and will include the following: a. Topics as required under Section 201.1(2) of the Municipal Government Act (MGA) include the role of Municipalities in Alberta, Municipal organization and functions, key Municipal Plans, Policies and projects, roles and responsibilities of Council and Councillors, the Municipality’s code of conduct, roles and responsibilities of the chief administrative officer and staff, budgeting and financial administration, the Municipality’s Public Participation Policy, any other topic prescribed by the regulations; b. Additional topics to reflect local circumstances that the CAO or Council deems appropriate.
10. REGULAR COUNCIL MEETINGS (1) As per the Municipal Government Act, the date and time of all regular Council Meetings shall be established by resolution at the Organizational Meeting; (2) Council Meetings and Public Hearing Meetings will be held in Council Chambers; (3) Council may change the time, date or location of any of its meeting by
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Special Resolution; (4) If Council changes the date, time or place of a scheduled regular Meeting, the Municipality must give at least 24 hours notice of the change to any Councillor not present at the meeting at which the change was made and to the public; (5) Council meetings may be conducted utilizing electronic communication facilities or other communication facilities in accordance with Section 199(1) (a), (b) and (c) and Section 199(2) of the Municipal Government Act (MGA). (6) Council Meetings shall be recorded and livestreamed to the public with the exception of Closed Sessions. Recordings will be deleted upon completion of the meeting;
11. ORDER OF BUSINESS (1) The order of business for Council meetings shall be the order of items contained on the agenda for that meeting, except where the Chairmanperson deems the order should be altered; (2) Immediately after a meeting is called to order with a quorum present, the Chairmanperson shall call for a motion to adopt the agenda and the supplementary agenda if there is one.
12. ADDRESS TO AND RECOGNITION OF CHAIRMANPERSON (1) The address to the Chair shall be “Mr. Chairmanperson” or “Madam Chairmanperson” and no person shall be permitted to speak unless and until he or she has been recognized by the Chairmanperson; (2) When two or more Councillors wish to speak to a matter, the Chairmanperson shall decide who is entitled to speak.
13. SPECIAL MEETINGS (1) Special Meetings may be called by the CEO in accordance with the Municipal Government Act.
14. COMMITTEES (1) The Chief Administrative Officer, or his/her designate, shall place an advertisement in its local newspaper, for at least two weeks, inviting applications for Committee vacancies which will be required to be filled that year; (2) All appointments of Council and Members-at-Large to Committees are at the discretion of Council; (3) Committee meetings may be conducted utilizing electronic communication facilities or other communication facilities.
15. PROVIDING NOTICE OF MEETINGS (1) Notice of Council Meetings and Council Committee Meetings are deemed to be given by posting on the Municipality’s website at least 24 hours in advance of the meeting.
16. CANCELLATION OF COUNCIL AND SPECIAL MEETINGS A Council Meeting may be cancelled: (1) by a majority of Members at a previously held Meeting; or
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(2) by Council resolution stating the reason why the meeting has been cancelled.
17. AGENDA PREPARATION (1) An agenda for Council meetings shall be prepared by the Chief Administrative Officer or his/her designate; (2) All agenda materials shall be submitted to the Chief Administrative Officer or his/her designate by 12:00 p.m. (noon) on the Tuesday prior to the following weeks regular scheduled meeting of Council; (3) The Agenda shall be distributed to members of Council by email and/or paper copy by 4:30 p.m. on the Wednesday before the related Council meeting; (4) Items may be added to an Agenda by submitting a request to the Chief Administrative Officer or his/her designate no later than 4:30 p.m. on the Friday prior to the regular scheduled meeting of Council; (5) The Additions to the Agenda shall be delivered to all members of Council by electronic media no later than 4:30 p.m. on the Monday prior to the related Council meeting, except on those weeks following a statutory holiday recognized by the Municipality, in which case the Additions to the Agenda will be delivered to all members of Council by electronic media no later than 4:30 p.m. on the Tuesday before the related Council meeting; (6) Emergent Issues may be added to an Agenda by resolution passed by unanimous agreement of Council.
18. MEETING MINUTES OF COUNCIL (1) The Chief Administrative Officer or his/her designate shall ensure that Minutes of each Council Meeting are distributed to each Member of Council; (2) Once adopted, a Councillor may make a motion requesting that the Minutes be amended only to correct an inaccuracy or omission; (3) Audio recordings of Council meetings are solely for the use of the Recording Secretary. Once the minutes have been adopted, these recordings will be erased.
19. TEMPORARY ABSENCE (1) If a Councillor arrives late, leaves before the Meeting is adjourned, or is temporarily absent from the Meeting, the Meeting Minutes shall reflect such absence.
20. PUBLIC HEARINGS (1) The Chairmanperson shall declare the Public Hearing in session and shall outline Public Hearing Procedures; (2) The Municipal ManagerChief Administrative Officer (CAO) or department representative shall introduce the proposal before Council and outline its intended purpose; (3) The Chairmanperson shall request those who wish to make presentations to identify themselves. A person who does not identify him or herself will not be given the opportunity to speak. The Chairmanperson shall then open the floor to public presentations; (4) Verbal presentations shall be made, as per the procedures adopted for public hearings; (5) Council shall limit questions to clarification on the applicants’ or publics’ input
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and shall not enter into debate during a Public Hearing; (6) Following public presentations, the Chairmanperson shall close the Public Hearing; (7) Debate concerning matters raised at the Public Hearing shall take place at a regular Council meeting following the Public Hearing.
21. CLOSED MEETINGS OF COUNCIL (1) A Member may make a motion to move into a Closed Meeting of Council which must: a) be in accordance with the Freedom of Information and Protection of Privacy Act (FOIP); and, b) include the reason for the Closed Meeting of Council, reference to the applicable item on Council’s Agenda and the applicable Section of the Freedom of Information and Protection of Privacy Act (FOIP). (2) Council or Committee has no power during a Closed Meeting to pass any bylaw or resolution apart from the resolution necessary to revert back to an open meeting.
22. FOR AND AGAINST MOTION (1) Before speaking to a motion duly on the floor, a Councillor should state whether he or she is speaking for or against the motion; (2) A Councillor may speak to a motion more than once but shall not be heard the second time until any other Councillor who wishes to speak has done so once; (3) The person who moved the motion may have the privilege of closing the debate or speaking last after everyone has had a fair chance to be heard; (4) Where the Chairmanperson vacates the Chair, for any reason, he/she shall not take back control of the meeting until the item under discussion is complete or a vote taken.
23. AMENDING OR SUBSTITUTE MOTIONS (1) A Councillor may move to amend a motion that is on the floor. The amended motion is discussed and voted upon in the usual procedure; (2) If many amendments are made to a motion and the wording becomes cumbersome or unclear, then a substitute motion may be made. Before accepting a substitute motion for discussion, the Chairmanperson shall call a vote on whether to accept a substitute motion or not. If this motion passes, then the substitute motion is discussed and voted upon in the usual procedure; (3) A Councillor may request that his or her motion be withdrawn. The Chairmanperson then asks the Councillors if there are any objections to withdrawing the motion. If there are none, the Chairmanperson declares the motion withdrawn. If any Councillor objects, then another Councillor may move a motion to allow the Councillor to withdraw his/her motion.
24. DIVISION OF A MOTION (1) Where a motion under consideration contains distinct propositions which are not of necessity related to each other, the vote upon each proposition shall be taken separately when any Councillor so requests or when the Chairmanperson so directs.
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25. TO REFER A MOTION (1) A motion may be referred to a Committee or to administration by the Council to perform some special task, secure more information, investigate a solution and bring back a report or a recommendation to a Council meeting.
26. RECORDED VOTE (1) Before a vote on a motion is taken by Council, a Councillor may request that the vote be recorded; (2) When a vote is recorded, the Meeting Minutes must show the names of the Councillors present and whether each Councillor voted for or against the motion.
27. TO RECONSIDER THE VOTE (1) A motion may be made at the same meeting, to reconsider the vote on a motion previously on the floor. The effect of this motion is to place the original question on the floor, in the position it occupied before debate closed and it was voted on. This motion, which may be debated, is in order only at the same meeting and must be made by a Councillor who voted on the prevailing side. No motion may be twice reconsidered.
28. CLOSING DEBATE (1) Upon a reasonable opportunity for discussion of a motion (the main motion), a Councillor may move that debate be closed. This motion to close debate is not debateable. If the motion to close debate is passed by at least two- thirds majority of Council, the main motion must be put to a vote.
29. COMMITTEE REPORTS (1) During a regular meeting of Council, members shall present a report of all Committee Meetings attended since their previous meeting of Council; (2) Committee reports may be presented either verbally or in written form.
30. BYLAW NO. 33/200848/2018 AND ANY AMENDMENTS THERETO ARE HEREBY RESCINDED UPON THIS BYLAW COMING INTO EFFECT.
31. THIS BYLAW SHALL HAVE EFFECT ON THE DATE OF ITS THIRD READING.
First Reading:
______Reeve
______Chief Administrative Officer
Second Reading:
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______Reeve
______Chief Administrative Officer
Third Reading:
______Reeve
______Chief Administrative Officer
PASSED IN OPEN COUNCIL assembled at the Town of High River In the Province of Alberta this day of , 2020.
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