RAILWAY EXPRESS

INVITATION FOR BIDS (IFB)

IFB No. 016-003

ELEVATOR MODERNIZATION FOR VRE FRANCONIA-SPRINGFIELD AND RIPPON STATIONS

IFB Issued: July 24, 2015

Contact: Gerri Hill, Manager of Purchasing and Contract Administration , 1500 King Street, Suite 202, Alexandria, VA 22314 Main Office: (703) 684-1001 Direct/Fax: (703) 838-5427 Email: [email protected]

Page 1 of 77

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TABLE OF CONTENTS ______

PART I IFB INFORMATION 4

A Purpose/Background 5 B Procurement Schedule 6 C Notices for Bidders 7

PART II SCHEDULE 11

D Scope of Work 12 E Special Terms and Conditions 14

PART III GENERAL INFORMATION, INSTRUCTIONS AND CONDITIONS FOR BIDDERS 26

F General Information About the IFB 27 G General Instructions for Bidders 29 H General Conditions for Bidders 32

PART IV UTILIZATION OF DISADVANTAGED BUSINESS ENTERPRISES AND SMALL BUSINESS CONCERNS 36

I Disadvantaged Business Enterprises Policy 37 J Small Business Concerns Policy 39

PART V BID REQUIREMENTS 42

K Bid Content 43 L Price Information 49 M Submission of Bid 51

IFB No. 016-003 Elevator Modernization for VRE Franconia-Springfield and Rippon Stations 2 Virginia Railway Express ______

TABLE OF CONTENTS (continued) ______

PART VI EVALUATION OF BIDS, CONTRACT AWARD AND CONTRACT EXECUTION 54

N Evaluation of Bids 55 O Contract Award 56 P Contract Execution 57

PART VII CONTRACT DELIVERABLES 59

Q Certificate of Insurance 60 R Surety Bonds 62 S Invoices 64 T Project Reports/Documents 67 U Closeout Submittals 68

PART VIII DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 69

V Exhibits 70 W List of Attachments 76

IFB No. 016-003 Elevator Modernization for VRE Franconia-Springfield and Rippon Stations 3 Virginia Railway Express PART I

IFB INFORMATION

SECTION TITLE

A Purpose/Background

B Procurement Schedule

C Notices for Bidders

IFB No. 016-003 Elevator Modernization for VRE Franconia-Springfield and Rippon Stations 4 Virginia Railway Express SECTION A

PURPOSE/BACKGROUND

A.1 PURPOSE

The purpose of this Invitation for Bids (IFB) is to establish a Contract with one (1) qualified and experienced Contractor to modernize three (3) passenger elevators, two (2) elevators located at the VRE Franconia-Springfield Station and one (1) elevator located at the VRE Rippon Station.

A.2 VRE BACKGROUND

A. The Virginia Railway Express (VRE) is a commuter rail service linking the District of Columbia and . The Northern Virginia Transportation Commission (NVTC) and the Potomac and Rappahannock Transportation Commission (PRTC) are transportation districts established under Virginia law and jointly own this service. An Operations Board consisting of members from each of the jurisdictions within the VRE service area governs the development and operation of VRE and serves as an advisory board to the NVTC and PRTC governing boards. Use of the term VRE in this IFB refers to NVTC and PRTC.

B. VRE began operations in 1992 and carries an average of approximately 19,000 weekday trips on two (2) lines. In January 2014, VRE’s Operations Board adopted System Plan 2040 which calls for expansion of service, requiring the addition of railcars, expansion of station and yard facilities, as well as expanding operations to meet the goal of doubling ridership by 2040. VRE’s multi-prong program addresses short term growth needs, as well as longer term capacity improvements and investments in maintaining and servicing VRE’s equipment and facilities.

C. The primary mission of VRE is to provide commuter-oriented passenger rail service between outlying suburbs and the Washington-Arlington-Alexandria urban core. Some tourists and “day-trippers” also ride the trains. The service is heavily oriented towards that core area in the morning peak and in the opposite direction in the evening peak.

IFB No. 016-003 Elevator Modernization for VRE Franconia-Springfield and Rippon Stations 5 Virginia Railway Express SECTION B

PROCUREMENT SCHEDULE

IFB Issued July 24, 2015

Confirm Attendance at the August 3, 2015 at 11:00 A.M. EST Pre-Bid Meeting and Site Visits (See Page 9)

Pre-Bid Meeting August 4, 2015 at 11:00 A.M. EST (See Page 7)

Site Visits August 4, 2015 at 1:00 P.M. EST (See Page 8)

Submission of Written Questions August 7, 2015 at 11:00 A.M. EST (See Page 9)

Bids Due (Closing Date and Time) August 24, 2015 at 2:00 P.M. EST (See Page 53)

Bid Opening August 24, 2015 at 2:15 P.M. EST (See Page 53) ______

Virginia Railway Express (VRE) reserves the right to make changes to the above- mentioned schedule. All such changes shall be made by an addendum to the solicitation. Bidders must frequently monitor VRE’s website at www.vre.org for information concerning this solicitation, including any addenda or notices. ______

IFB No. 016-003 Elevator Modernization for VRE Franconia-Springfield and Rippon Stations 6 Virginia Railway Express SECTION C

NOTICES FOR BIDDERS

C.1 VRE INCLEMENT WEATHER POLICY

In the event of inclement weather conditions, such as heavy snowfall, icy streets and sidewalks, flooding, earthquakes, tornadoes, and other natural disasters, which result in the cancellation of VRE service operation, the Bid due date will be extended to the next business day VRE service operates. Notifications of service operation interruptions and the resumption of service are generally posted on VRE’s website. An official addendum to the solicitation will be posted on the website at the earliest opportunity once VRE service resumes operation.

C.2 AVAILABILITY OF SOLICITATION DOCUMENTS

The electronic versions of the solicitation documents are intended to provide convenience to prospective Bidders. Be advised that it is the responsibility of prospective Bidders to monitor VRE’s website for any addenda, notices or postings. Failure to submit signed addenda may be grounds to declare a Bid non- responsive.

C.3 PRE-BID MEETING

A. A pre-bid meeting to discuss the requirements of this solicitation will be held for prospective Bidders at the VRE office located at 1500 King Street, Suite 202, Alexandria, VA 22314. The date and time is specified in SECTION B - PROCUREMENT SCHEDULE of this IFB.

B. Attendance at the pre-bid meeting is limited to no more than two (2) representatives of each company.

IFB No. 016-003 Elevator Modernization for VRE Franconia-Springfield and Rippon Stations 7 Virginia Railway Express C.4 SITE VISITS

A. Following the pre-bid meeting, site visits will be held at:

1. VRE Franconia-Springfield Station 7099 Barry Road Springfield, VA 22150

2. VRE Rippon Station 15511 Farm Creek Drive Woodbridge, VA 22191

B. The date and time is specified in SECTION B – PROCUREMENT SCHEDULE of this IFB.

C. Bidders shall first meet at the VRE Franconia-Springfield Station located at 7099 Barry Road, Springfield, VA 22150. Following the site visit at the VRE Franconia-Springfield Station, Bidders shall immediately proceed to the VRE Rippon Station.

D. Bidders are encouraged to visit the sites at this time in preparation of their Bids. A Bidder’s failure to inspect the sites shall not excuse non-performance arising out of or based on site conditions.

E. Attendance at the site visits is limited to no more than two (2) representatives of each company.

F. Directions to the VRE Franconia-Springfield Station from the VRE office are as follows:

 Turn right onto Duke Street from S. Peyton Street  Slight right turn onto VA-241 (Telegraph Road)  Merge onto I-495 West toward Richmond  In 3 miles, take Exit 173 onto Van Dorn Street toward Franconia  Follow Van Dorn Street for 0.7 miles and turn right onto Franconia Road  In 0.5 miles, turn left onto Beulah Street  Proceed on Beulah Street for 1.6 miles and turn right onto Windsor Avenue  In 0.3 miles, turn left onto Barry Road

G. Directions to the VRE Rippon Station from the VRE Franconia-Springfield Station are as follows:

 Turn right onto Windsor Avenue from Barry Road  In 0.3 miles, turn right onto Beulah Street

IFB No. 016-003 Elevator Modernization for VRE Franconia-Springfield and Rippon Stations 8 Virginia Railway Express  Follow Beulah Street for 1.6 miles and turn right onto VA-241 (Telegraph Road)  In 1.5 miles, turn right onto Route 286 (Fairfax County Parkway)  Merge onto I-95 South toward Richmond and proceed for 5.1 miles  Take Exit 161 on the left onto US-1 South toward Woodbridge  In 3.6 miles, turn left onto Featherstone Road  Follow Featherstone Road for 1.0 mile and turn right onto Farm Creek Road

H. Transportation to the sites shall be the responsibility of the prospective Bidders.

C.5 CONFIRM ATTENDANCE AT THE PRE-BID MEETING AND SITE VISITS

Bidders must confirm their attendance at the pre-bid meeting, as well as the site visits, by contacting Kristin Nutter at (703) 838-5441 or [email protected] prior to the date and time specified in SECTION B – PROCUREMENT SCHEDULE of this IFB.

C.6 SUBMISSION OF WRITTEN QUESTIONS

A. Deadline: All questions and requests for clarifications regarding the meaning or interpretation of this IFB and other solicitation documents, or any ambiguities, discrepancies, inconsistencies, or conflicts in or between any of the technical, pricing, or contractual provisions, must be submitted no later than the date and time specified in SECTION B – PROCUREMENT SCHEDULE of this IFB. Questions and clarifications requested after such time will not be answered unless VRE elects, in its sole discretion, to do so.

B. Format for Questions: Questions must be submitted in Microsoft Word format and include the related Section number and title, as appropriate.

C. VRE Point of Contact: Questions must be submitted to the VRE Manager of Purchasing and Contract Administration in writing via electronic mail as listed on Page 1 of this IFB. No questions or requests for additional information, clarification or any other communication should be directed to any other individual.

D. No oral communication will be accepted. VRE will not be bound by any oral communications, or written interpretations or clarifications that are not set forth in an addendum.

IFB No. 016-003 Elevator Modernization for VRE Franconia-Springfield and Rippon Stations 9 Virginia Railway Express E. Questions and responses will be posted on VRE’s website at www.vre.org.

F. Any interpretation of a question made by VRE will be responded to and distributed in the form of an addendum to the IFB and will be available to all interested Bidders through VRE’s website.

IFB No. 016-003 Elevator Modernization for VRE Franconia-Springfield and Rippon Stations 10 Virginia Railway Express