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Audley Rural Parish Council

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Audley Rural Parish Council 19/23 ………………………………………………………Signed ………………………..Dated AUDLEY RURAL PARISH COUNCIL MINUTES OF THE FULL COUNCIL MEETING of the Parish Council held at Audley Pensioners Hall, Church Street, Audley, Thursday 18th April 2019 at 7pm Present: Chair: Cllr B. Proctor. Councillors: Mr. N. Hayes, Mr. M. Joynson, Miss A. Borowski, Mr. M. Whitmore, Mrs. V. Pearson, Mr. R. Garlick, Mr. N. Crisp, Mrs. C. Richardson, Mr. C. Cooper, Miss N. Mayer, Mr D. Jervis. Clerk – Mrs. J. Simpson There were 3 members of the public present for part of the meeting. 1. To receive apologies – Rev Taylor, Mr. D. Butler, Mr. R Kinnersley, Sir Thomas Boughey Academy pupil representative Mrs. C. Withington-Clerk Prior to the business of the meeting, a minutes silence was held for ex Parish Councillor, Doris Williams who had passed away the previous weekend. 2. To consider approving and signing minutes of the Allotment Committee and Full Parish Council meeting on 21st March 2019 and to note the draft minutes of the Annual Parish meeting held on 12th April 2019. It was resolved that the minutes of the allotment committee and Full Parish Council meeting held on 21st March 2019 were confirmed as a true record. The minutes were signed at the meeting. The minutes from the Annual Parish meeting were noted and wished to add Mr. Garlick’s name to the Chairman’s report in the minutes. 3. Declaration of Disclosable Pecuniary interest in any item on the agenda None. 4. Public Participation: Two members wished to clarify the position of the forthcoming agenda item 11- closure of Leddys field for the National Archery Competition. It was noted that the extra closure times were needed to set the event up and to ensure all Health and Safety requirements were in place prior to the event taking place. The two members of the public left the meeting at this point. 5. Accounts 1. To approve payments/orders, receipts and transfers - Appendix A The additional payments from Bacs 16 listed after the issue of the agenda was noted. It was resolved to approve the payments as per attached schedule. 2. To approve the bank reconciliation statement and note the unaudited Statement of Accounts for year ending March 2019, and other relevant information in relation to the Audit – Appendix B It was resolved to approve the bank reconciliation statement and the unaudited accounts were noted. 3. Staffordshire Playing Fields Association - Subscriptions 2019/2020 £20 (increase from £15) It was resolved to approve the subscription. 6. To review the Asset Register, Financial Risk Assessment and Internal Controls –Appendix C The documents contained in appendix C were reviewed and noted. It was resolved to approve the documents as circulated. 7. Planning - To consider any planning applications received, including:- a. Erection of an agricultural building to provide cover for hay and straw Craddocks Moss Heighley Lane Knowle Bank Newcastle Under Lyme Staffordshire CW3 9BA Ref. No: 19/00025/AGR (Delegated/Green Belt) It was resolved to support this application. b. Proposed single storey extension to rear with external and internal 23 19/24 ………………………………………………………Signed ………………………..Dated alterations 27 Megacre Wood Lane Stoke On Trent Staffordshire ST7 8PA Ref. No: 19/00199/FUL (Green Belt/Delegated) It was noted that the increase in footprint was negligible. Therefore it was resolved to support this application. c. Application for approval of detailed remediation scheme as required by condition 17 of planning permission 12/00388/OUT. Land Rear Of Boars Head High Street Halmerend Stoke-On-Trent Staffordshire Ref. No: 12/00388/2CN17 (NOTE VARIOUS CONDITIONS) (Village Env/Delegated) This was noted. d. Single storey side and rear extension 4 Bignall Hill Bignall End Staffordshire ST7 8QN Ref. No: 19/00188/FUL (Green Belt/Delegated) It was resolved to support this application-it was noted that the adjacent property already had an extension in place. e. 19/00235/COU | Change of use from Residential to Retail Use | 46 Church Street Audley Newcastle Under Lyme Staffordshire ST7 8DE – Conservation area/Village env/Delegated It was resolved to support this application. f. 19/00231/deem3-St James Church, Church Street-rebuilding and repairing of existing graveyard wall.http://publicaccess.newcastle- staffs.gov.uk/online-applications/PLAN/19/00231/DEEM It was resolved to support this application and noted that the work needed to be carried out as soon as possible. 8. GDPR (standing item) Data breaches/Subject Access requests/Information Security –all members were reminder of their responsibilities. 9. Audley Allotments It was resolved to approve the quotation to close the gap in hedge/fence at a Clerk cost of £200 for labour/materials The Council noted the action taken to remove asbestos on shed for £400 using Delegated Authority. A quotation for top soil for the junior plot was no longer required as the soil had been provided by Potteries Waste. The Council expressed their thanks for this action. 10. Miles Green Boundary quotation. (fence at rear of site) It was resolved to approve the quotation for the sum of - £630 (to include Clerk removal of 2 steel posts and replacement with 2 new, reconnect fence and removal of rotten tree trunk 11. Request from Audley Parish Bowman to close Leddys Field on Sunday 19th May for a practice and on Sunday 2nd June for National Archery Competition. It was resolved to approve the closures for the National Archery Competition. Clerk 12. Alsager Road (silt blocking drains from Allotments/Car Park), actions to be discussed following Highways meeting 16th April. A meeting had been held with Highways on 18th April 2018. The recommendations from discussions had been to install a bund so that excess water drained away and towards the hedge. Highways had agreed to return and Next look again once it was raining. The matter needed to be listed on the next agenda agenda for formal approval. 13. Dog Fouling along Marion’s Way – Mr M Johnson It was noted that this was a path used by children to get to school. It was agreed that the Clerk would write to Newcastle Borough Council to request that the dog Clerk warden give particular attention to Marion’s Way. 14. Standing item - CCTV CCTV in the Village for the prevention and detection of crime. Unfortunately no members of the public attended the public consultation meeting. It was noted that the bid had been submitted. 24 19/25 ………………………………………………………Signed ………………………..Dated 15. Traffic Sub Group – feedback from meeting held • Church Street land in front of shops (update) SCC needed to obtain the Deed of dedication to confirm the ownership of the front of the Co-op to the end. It was noted that the Parish Council would also need to be mindful of the history of that stretch of road. There would need to be future discussions and consultation as to views on stopping any cars pulling up (except the Co-op due to a dropped kerb). Other matters discussed by the sub group: • Clearer directional parking signs were needed-Clerk currently investigating. Clerk • Aspire to be approached to see if their unused land could be released for car parking with the possibility of Coalfields Regeneration Funding being used. • Possibility of making certain areas one-way e.g. Old Road and Chapel Street. • Community Speed watch-it was agreed that a scheme covering Scot Hay and Ravens Lane would be a good thing. The equipment was already available-volunteers would be needed. It was noted that a meeting room would have to be booked for any volunteer training. It was agreed to Next consider whether the Parish Council would meet this cost at the next agenda meeting. • Police were pursuing parking enforcement on zig zag lines. • Recycling refuse collectors were leaving the empty boxes on the pavements that were a danger to partially sighted people. The Clerk had chased this and matters had improved. However, there needed to be constant reminders. It was also noted that wheelie bins were not always placed back in an appropriate position. The Chairman was meeting with BP NBC portfolio holder to discuss these matters. 16. County Councillor Ann Beech update on Staffordshire County Council matters (and decisions to be added to future agenda) No update was available. Councillors were reminded to send any issues to the Clerk or directly to County Cllr A Beech. 17. Highways Projects in relation to the additional funding received – Cllr Beech Suggestions needed to be looked at on a future agenda. Next agenda. 18. Playing Fields/Wildlife Areas inc: • It was agreed that the February inspection and associated approval of any Next action required or taken under Delegated Authority would be covered in the agenda next meeting. • The proposed date of around 21st June for the tree work at Albert Street was noted. The Clerk has a pre-start meeting on 8th May. 19. Correspondence and circulars -To review other items received and consider for next agenda Road closure - Boon Hill Rd and junction of Miles Green Rd, Peggy’s Bank to junction of Birch Road – 7th May (damaged wall) This was noted. To note work to St James Church yard ward (undertaken by Newcastle Borough Council)-this was noted. The Planning application had been discussed at agenda item 20. To receive an update from Audley LAP and Police / Parish Liaison Committee – Cllr Proctor The LAP needed new members-litter picking teams covering Audley and Bignall End had equipment funded via the LAP. There was also a twice yearly project with pupils from Sir Thomas Boughey School and older people. Members of the public were not attending the Police/Parish Liaison meetings. However, Parish Councillors used the opportunity to express concerns to the 25 19/26 ………………………………………………………Signed ………………………..Dated police.
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