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Officer's Guide The American Legion 2021 Officer’s Guide AND MANUAL OF CEREMONIES The following chart explains the relationship a local post has with other posts, the district or county, the department and National Headquarters. For the sake of brevity, post subcommittees are not included. A list of “standard” post committees and other non- traditional committees (depending on a post’s programs and activities) begins on page 18. The American Legion Levels of Communication NATIONAL HEADQUARTERS DEPARTMENT HEADQUARTERS 55 departments DISTRICT AND/OR COUNTY Approximately 800 districts POST COMMANDER Approximately 12,000 posts POST ADJUTANT OTHER ELECTED OFFICERS POST EXECUTIVE COMMITTEE COMMISSIONS/COMMITTEES 1. Americanism 2. Children and Youth 3. Economic 4. Finance 5. House 6. Internal Affairs 7. Legislative 8. Membership & Post Activities 9. Media & Communications 10. Veterans Affairs & Rehabilitation 11. National Security 12. Graves Registration 13. Sons of The American Legion 14. Legion Riders LEGEND coordination & information directive The American Legion Officer’s Guide AND MANUAL OF CEREMONIES Published by The American Legion National Headquarters Internal Affairs & Membership Division P.O. Box 1055 Indianapolis, IN 46206 legion.org 58th Edition Revised March 2021 Disclaimer of liability The American Legion Officer’s Guide and Manual of Ceremonies (“guide”) provides the reader with very general information about planning and conducting various programs. This guide is only intended to help assist volunteers and staff. With respect to information contained in this guide, neither The American Legion nor any of its officers, directors or employees make any warranty, express or implied, nor assume any legal liability or responsibility for the accuracy, completeness or usefulness of any information, apparatus, product or process implemented at the post or department level. This guide only constitutes general advice and recommendations for operations based on best practices. Information within the guide stating “shall or must” is based on federal law or federal/IRS regulations and mandates. All other items of information in this guide are general suggestions except for the National Constitution and By-Laws. This guide does not constitute any type of legal advice. If readers have any concerns about anything in this guide, they are strongly advised to contact their respective department and an attorney licensed in their state. Please see 36 U.S.C. Section 21704: The Corporation (The American Legion) may provide guidance and leadership to organizations (departments) and local chapters (posts) ... but may not control or otherwise influence the specific activities and conduct of such organizations (departments) and local chapters (posts). (emphasis added) THE AMERICAN LEGION | OFFICER’S GUIDE | 2021 I II THE AMERICAN LEGION | OFFICER’S GUIDE | 2021 FOREWORD The Officer’s Guide is the principal handbook issued by National Headquarters to help American Legion officers fulfill their roles. It combines a guide to post offices, operations and procedures; the Manual of Ceremonies, which describes ceremonies prescribed by the National Trophies, Awards and Ceremonials Subcommittee; and an appendix including The American Legion Constitution, eligibility requirements, parliamentary procedures, a suggested post constitution and by-laws, and more. Publications on all major American Legion programs are available from the department headquarters and National Headquarters. See the complete list at legion.org/publications. Many can be downloaded for free; others are available at low cost at emblem.legion.org. If questions arise on American Legion policies or procedures, contact the district officers or department headquarters. We hope this handbook will help in the post’s mission, and we encourage post officers to become familiar with its contents. The responsibility given to the individual post is the source of our strength and ability to grow. The post is to a large degree autonomous, restricted only by the broad general guidelines contained in the national or department constitution and by-laws. The question has been asked, “Who determines who is a member of a particular post?” In 1923, an American Legion Weekly article stated, “At the same time that Article IV, Section 1 of the National Constitution By- Laws were adopted, we established another principle having an important bearing on it. Another section specifies that each post shall be the judge of its own membership, subject to the restrictions of the Legion’s Constitution and By-Laws. This means that a post shall also determine whom it will accept for membership .... The right of each post to determine its own membership is without restriction.” Regarding Article IV, Section 1, a 1937 ruling by National Judge Advocate Ralph B. Gregg stated, “In other words, a member may be eligible for to join The American Legion, but this does not mean that he (or she) must be accepted for membership in a particular post. Eligibility is not synonymous with acceptability. If a member is eligible to join The American Legion, it is still the prerogative of the post to determine whether they will accept such a member in their post.” In summary, the post sits as judge of its members in disciplinary proceedings, and has the prerogative to accept, or not, whomever is eligible, provided that the post does not refuse membership to an eligible member based upon a demographic characteristic protected by law (race, gender, ethnicity, age, sexual orientation, etc.). The post’s challenge is to focus on service to veterans, their families and the community. To meet this challenge, the post must develop goals and objectives. The Preamble to the Constitution of The American Legion is an ideal, a set of missions and battles that can never be decisively won or lost – only fought for. It serves as a vision for the post leadership to craft a mission statement from which to establish short- and long-term goals. In the appendix is a list of five resolutions pertaining to The American Legion’s blueprint for meeting challenges it faces in the 21st century. They can provide guidance and direction as you establish the post’s programs and overall vision. By accepting elected office, you made the decision to serve. Serve well, for our veterans are counting on you, not just our members. THE AMERICAN LEGION | OFFICER’S GUIDE | 2021 III TABLE OF CONTENTS The Four Pillars of The American Legion ................................................................................................................................................................ 2 The American Legion Emblem ................................................................................................................................................................................... 3 Usage of The American Legion Cap, Emblem, Facilities and Political Donations .................................................................................... 4 The Veteran’s Creed ........................................................................................................................................................................................................ 5 Section 1 – Post Operations The Post .............................................................................................................................................................................................................................. 6 Post Officers ...................................................................................................................................................................................................................... 8 Standing Committees ................................................................................................................................................................................................. 18 Other Committees ....................................................................................................................................................................................................... 19 Uniformed Groups ....................................................................................................................................................................................................... 20 Analysis of Post Operations ...................................................................................................................................................................................... 21 Steps to a Better Post .................................................................................................................................................................................................. 22 Post Charters .................................................................................................................................................................................................................. 24 New Posts ........................................................................................................................................................................................................................ 25 Project Stay Active ....................................................................................................................................................................................................... 28 Direct Renewal Notices .............................................................................................................................................................................................
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