September 2016 / April 2017 Entrances Waseda University Graduate School of Fundamental Science and Engineering Graduate School of Creative Science and Engineering Graduate School of Advanced Science and Engineering Admission to International Graduate Program (AIGP) -Application Guidelines-
◆For Doctoral Program ◆For Research Students (Doctoral Program equivalent)
Time of Entrance Application Period
September 2016 Entrance January 18 (Mon) - May 20, 2016(Fri)
April 2017 Entrance October 24 (Mon) - November 18, 2016(Fri)
Graduate Admissions Office Center for Science and Engineering, Waseda University 3-4-1 Okubo, Shinjuku-ku, Tokyo 169-8555 Phone +81-3-5286-3808 E-mail [email protected] Table of Contents
1. Programs and Degrees...... 2
2. Admission Requirements ...... 2
3. Departments Accepting Applications...... 3
4. Application (1) How to Apply...... 4
(2) Application Period ...... 5
(3) Application Documents ...... 5
(4) How to Submit Your Application Documents...... 8
(5) Admission Screening Fee ...... 8
5. Selection Process...... 11
6. Announcement of Results...... 11
7. Important Notes Regarding Your Application ...... 11
8. Entrance Procedures...... 11
9. Academics After Entrance...... 12
10. School Expenses and Various Fees ...... 13
11. Life at Waseda University ...... 14
12. Obtaining a Status of Residence of “College Student” (“College Student” Visa)... 15
Test-Taking Guidelines for the Waseda University Admissions Exam ...... 17
Useful Links ...... 19
Convenience Store Easy-Pay Systems for Admission Screening Fee...... 20
Screening fee waiver program for applicants from specified countries ...... 21
pg. 1 1. Programs and Degrees
Graduate Schools at Waseda University are engaged in research and instruction in the humanities and sciences fields, at an advanced level, in terms of both theory and practice. We aim to reach a depth of knowledge, create and develop cultures, and contribute to the welfare of mankind. The graduate courses consist of a "master's program" for two years and a "doctoral program" for the following three years. The details of a doctoral program are as follows:
■DOCTORAL PROGRAM (Doctoral Degree) Aims to help students develop specialized knowledge and research competences required of researchers and professionals with expertise in their fields. To obtain the doctoral degree, three years of postgraduate study with guidance is necessary, as a general rule. Students must also submit a doctoral dissertation and pass the thesis and final examinations.
*Doctoral students who enroll into the program after April 2017 (scheduled) must earn a certain number of credits required by each department in order to obtain the doctoral degree.
■Research Student (Non-Degree, Doctoral Program equivalent) Students can receive research instruction for 1 year. Please refer to the page 12
2. Admission Requirements Applicants must satisfy the following qualifications (includes applicants who are expected to graduate by September 20, 2016 for September 2016 entrance and March 31, 2017 for April 2017 entrance):
Applicants who have been educated and conferred a Master's Degree, professional degree or equivalent in countries other than Japan. (However, applicants who have completed a Master's course where a degree can be obtained by taking classes in English only at a university in Japan are also eligible.)
If you have studied at schools or university in Japan and have any inquiries about your qualifications, please make sure to contact the Graduate Admissions Office by email us at [email protected] by one month before applying.
pg. 2 3. Departments Accepting Applications
For the Doctoral Program/Research Student (Doctoral Program Equivalent), students will receive research instruction. Research instruction will be given in English or Japanese (for those students with Japanese language proficiency). Students will generally not take any classes.
Number of Students to be Admitted Graduate School Department September April 2016 Entrance 2017 Entrance Department of Pure and Applied Mathematics A few A few
Graduate School Department of Applied Mechanics A few A few of Fundamental Department of Electronic and Physical Systems A few A few Science and Department of Computer Science and Communications Engineering A few A few Engineering Department of Intermedia Studies A few A few
Department of Architecture A few A few
Department of Modern Mechanical Engineering A few A few Graduate School Department of Industrial and Management A few A few of Creative Systems Engineering Science and Department of Business Design & Management A few A few Engineering Department of Earth Sciences Resources A few A few and Environmental Engineering Department of Civil and Environmental Engineering A few A few
Department of Pure and Applied Physics A few A few
Department of Chemistry and Biochemistry A few A few
Department of Applied Chemistry A few A few Graduate School Department of Life Science and Medical Bioscience A few A few of Advanced Science and Department of Electrical Engineering and Bioscience A few A few Engineering * Department of Integrative Bioscience and Biomedical A few A few Engineering Department of Nanoscience and Nanoengineering A few A few
Cooperative Major in Nuclear Energy A few A few
* Joint Department of Advanced Biomedical Sciences and Joint Department of Advanced Health Science are not accepting applications under this program. If interested, apply to the "博士後期課程 一般入試 (Doctoral Program Admission)" (Japanese language proficiency required). For students interested in taking programs offered in Japanese, please see the following website for a different program: http://www.sci.waseda.ac.jp/admissions_dp/admissions/general/
pg. 3 4. Application (1) How to Apply Submit your application to the Graduate Admissions Office in the Center for Science and Engineering (see 4.(4) for details).
a. Contacting your prospective research supervisor before application (at least 3 weeks prior to application submission as a general rule).
Expectations differ by graduate school and degree program as follows: Graduate School Doctoral Program/Research Student (Doctoral Program Equivalent) Applicants are required to contact their prospective research Graduate School of supervisor before application and discuss their research plans with Fundamental Science and him/her. If applicants submit their application without contacting a Engineering faculty member beforehand, it will be of a significant disadvantage during the screening.
Graduate School of Applicants should preferably contact their prospective research Creative Science and supervisor before application and discuss their research plans with Engineering him/her.
Graduate School of Applicants should preferably contact their prospective research Advanced Science and supervisor before application. Engineering
Step 1. Find the research topics and supervisors which are of interest to you:
List of Areas of Research http://www.sci.waseda.ac.jp/eng/admissions_dp/admissions/list/
Step 2. More information on some of the topics selected in Step 1 can be found here:
Research Profiles http://www.sci.waseda.ac.jp/eng/research_profiles/
Step 3. Supervisor contact information:
Researcher Database （from the Faculty of Science and Engineering website） (Click on the relevant department and then click on either "Activities" or "Laboratory") http://www.sci.waseda.ac.jp/research/index-e.html
When contacting a faculty member via email, please include the information below. Emails must be written in English (or in Japanese if possible).
Subject: "Applicant to the Admission to International Graduate Program (Your Name)"
Main Text: Include the following items -Name -Prospective research supervisor -Program that you are applying to (doctoral, or research student) -Your university (include department and major) -Brief description of your research experience -Brief description of your future research plan -Home address -Phone (home and/or cell) -Your email address -Nationality
Please attach your CV with a maximum file size of 3MB.
pg. 4 ※If you cannot find the contact information of the faculty member that you are interested in, please send an email to the graduate admissions office at [email protected]. In the email, include the information in the box above and write "please forward this email to Professor ＊＊" at the top of the main text. Your email will not be forwarded if it is missing any necessary information.
b. Cooperative Major in Nuclear Energy in the Graduate School of Advanced Science and Engineering is a program based on a partnership between Tokyo City University & Waseda University., You will be a student of the university that your research supervisor belongs to (if you apply through this admission program, you will be a Waseda University student). If you want to receive research instruction from a faculty member of Tokyo City University, you will need to apply for admission to their university. You will have full access to student services at the university that you will be registered, and you will also have partial access to student services such as library access at the other university.
(2) Application Period Time of Entrance Application Period
September 2016 Entrance January 18 (Mon) - May 20, 2016(Fri) ※
April 2017 Entrance October 24 (Mon) - November 18, 2016(Fri) ※
※ The application must arrive in the mail by the last day. ※ If you are delivering your application in person, the office hours are 9:00～12:30, and 13:30～17:00.(Closed on Sundays and holidays)
(3) Application Documents The documents should be prepared in either English or Japanese. For documents in other languages, attach a translation in English or Japanese notarized by an embassy, your university or another appropriate office officially approved by the government. For the documents with＊, please use the forms specified by the university which are downloadable from the web below: http://www.sci.waseda.ac.jp/eng/admissions_dp/admissions/international/. You might be deemed to have committed a dishonest act if you falsify, fabricate or plagiarize any of the document(s), statement(s), or information submitted in your application, and the result of entrance examination will be invalidated. Your application documents and screening fee will not be refunded. **Please do not staple application materials together. You can use paperclips if necessary.
②Research Plan at Waseda University＊ Please submit both ➊ and ➋. ➊Prepare a summary in 250 words in English. ➋Prepare a copy of your master's thesis (in English or Japanese) or summary of your master's thesis (-2000 words in English, free format).
③Certificate of Graduation (or expected Graduation) AND Degree (both from Undergraduate and above if you have) Submit an original copy from your undergraduate school and graduate school if applicable. If you cannot submit an original copy, submit a photocopy which is proved to be a “certified true copy” by your university.
pg. 5 *For those students who have graduated from a university in China: If you graduated from an undergraduate and/or a graduate school in China, you are required to submit the original Certificate of Graduation and Degree with official certificate number and/or diploma number. Alternatively, submit a certified true photocopy of the degree certificate which is issued by your university.
④Academic Transcript (Undergraduate and above) Submit an original copy from your undergraduate school and graduate school if applicable. If you cannot submit an original copy, please submit a photocopy which is proved to be a certified true copy by your university.
⑤English Proficiency Test Score Report (i.e. TOEFL, TOEIC, IELTS, GEPT) a. Submit a score report from a test taken within two years of application. b. Original / Copy of the score report are acceptable. c. TOEIC – IP and TOEFL-ITP are not accepted. d. If you ask ETS to send TOEFL score report to us directly, the institution code for Waseda University Faculty of Science and Engineering is 2874. Also, enclose a brief note stating so with your application documents. e. You do not need to submit one if your native language is English, if you graduated from a university in an English speaking country or if you have completed the program conducted in English only to obtain a degree. In this case, explain on a separate sheet (A4 or letter size, free format) and submit along with your application documents. f. Please make sure to contact the Graduate Admissions Office before applying, if you submit the scores other than tests listed above．
⑥Letter of Recommendation Submit letters of recommendation in sealed envelopes written by faculty members of the university you attended (submission of two or more letters are strongly recommended). Any format is acceptable.
⑦Reason for Application＊ State your reasons for wishing to attend graduate school at Waseda University in 1- 2 pages. Please use the forms designated by the university.
⑧Statement of Source of Funds＊ Refer to “Sample or Application Documents” on the website.
⑨Copy of Your Passport Submit copies of all pages on which information about you is described, including the page with your photo. Also submit copies of all pages showing records of entries to and departures from Japan if you have visited Japan in the past.
⑩Proof of Screening Fee Payment Applicants applying for "Screening fee waiver program for applicants from specified Countries" (page 21 and 22) need to submit the designated document instead of the certificate of payment for the screening fee.
⑫GRE General Test and GRE Subject Test Scores（obtained within 5 years of application） For applicants for doctoral program (and research student, doctoral program equivalent), GRE general test or subject test scores can be submitted if you have them with you at the time of application, Official GRE scores can be reported to Waseda University directly from ETS. The designated institution code for Waseda University Faculty of Science and Engineering is 4978. Note that it may take up to 6 weeks for the score reports to arrive at Waseda University after you request your scores.
pg. 6 ⑬Scholarship Award Letter and Scholarship Rules and Regulations (Only for students who are expected to receive a scholarship for the duration of their graduate study in regular program from a public organization or foundation including MEXT and foreign governments) Submit an award letter/certificate showing the scholarship amount and duration.
⑭Request Form for Return of Submitted Materials＊ If you submit some documents needed to be returned, enclose the form. However, we will not return academic transcripts, recommendation letters, or other score reports, etc. that are able to be reissued. We will only return the documents we consider to be unable to be reissued.
Applicants who are residing outside Japan at the time of application must also submit the documents below ⑮ - ⑰ : ◆If you have a status of residence of "Permanent Resident", "Spouse or Child of Japanese National", "Spouse or Child of Permanent Resident", or "Long-Term Resident", you do not need to submit the application for certificate of eligibility, certificate of deposit balance of a bank account, or written oath for defraying expenses. In this case, enclose a copy of Resident Card. ◆Submit only the application for certificate of eligibility if you are expected to receive a scholarship in the amount of tuition for the duration of your graduate study either from a public organization or foundation (such as MEXT or foreign governments). You do not need to submit a certificate of deposit balance of a bank account or agreement for defraying expenses. ◆The information for the same item must match on all of the documents. In particular, please make sure that the names of Supporter match on ⑮, ⑯, and ⑰ below.
⑮Application for Certificate of Eligibility＊ ►Use the designated forms 1-5. ►If you are Chinese, South Korean or Taiwanese, write your name in both English and Chinese characters. ►Please make sure to fill out the form according to the example below. http://www.sci.waseda.ac.jp/eng/uni-cms/wp-content/uploads/2014/12/AFCOEsample%28Eng%29.pdf
⑯Certificate of Deposit Balance of a Bank Account ►If financial support is to be provided by a family member or relative, submit a certificate of deposit balance of a bank account in the provider's name. ►If you plan to pay your school and living expenses by yourself, submit a certificate of deposit balance of a bank account in your name. ►Be sure to submit an original copy. ►Copies of bank passbooks or monthly transaction records sent by the bank are not acceptable. ►Statements showing a balance of marketable securities including stocks in a securities company are not acceptable.
⑰Agreement for Defraying Expenses＊ ►The agreement for defraying expenses must be signed by the holder of the bank account stated in ⑯certificate of deposit balance of a bank account. ►If you are paying the expenses on your own, you do not need to submit this agreement.
►Be sure to fill out in Japanese or English. If your bank cannot issue a certificate of deposit balance of a bank account in English, attach a translation. If the provider of funds prepared the written oath for defraying expenses in a language other than Japanese or English, attach a translation (the translation does not have to be notarized).
pg. 7 (4) How to Submit Your Application Documents Prepare all necessary documents for application and either bring them in person to the Graduate Admissions Office in the Center for Science and Engineering (first floor of building #51, Nishi-Waseda Campus, Waseda University) or mail them to the mailing address below within the application period. ※ Please DO NOT contact us to see if your application has been received. It is the applicants' responsibility to track their own application packages to ensure a prompt delivery by the application deadline.
【If you are mailing your application】 a. Be sure to mail your application documents by registered mail (簡易書留便) if you are sending from inside Japan, or international courier if you are sending from outside Japan. Applications which arrive after the deadline will not be accepted. When you are sending your application documents close to the application deadline, send your application documents by registered express mail (簡易書留・速達) if you are sending from inside Japan ,or international express mail if you are sending from outside Japan. b. When you mail your application documents from inside Japan, use the address label which can be downloaded from the admissions website.
【Mailing Address】 Graduate Admissions Office, Center for Science and Engineering, Waseda University 3-4-1 Okubo, Shinjuku-ku, Tokyo, 169-8555 Japan Phone +81-3-5286-3808
(5) Admission Screening Fee a. Admission Screening Fee Place of residence Admission when you apply Program Screening Fee Payment method for admission (In Japanese Yen)
Doctoral Program 5,000*1 Outside Japan ・Overseas Bank Transfer Research Student 25,000*2
Doctoral Program 30,000 ・Payment at a convenience store in Japan Japan (Lawson, SEVEN-ELEVEN, Family Mart, Circle K・Sunkus, MINISTOP) Research Student 25,000
*1 If you remit the fee by overseas bank transfer , you need to pay JPY 7,000 in total ,screening fee of JPY 5,000 plus a currency exchange fee of JPY 2000. *2 If you remit the fee by overseas bank transfer, you need to pay JPY 27,500 yen in total, screening fee of JPY 25,000 plus a currency exchange fee of JPY 2,500.
b. Payment Period
< September 2016 Entrance > January 8, (Fri) – May 20, 2016 (Fri)
< April 2017 Entrance > October 24 (Mon) - November 18, 2016 (Fri)
【When making your payment in Japan】 pg. 8 Make your payment during the payment period above at a convenience store (Lawson, Seven-Eleven, FamilyMart, Circle K・Sunkus, MINISTOP) after registering online (http://e-shiharai.net/).Payments can be made 24 hours/7 days at the above convenience stores during the payment period. However, on the last day of the payment period, web registration must be completed by 11:00 pm and payment at convenience store will end at 11:30 pm. For details, please refer to page 20. Enclose the proof of payment in your application documents.
【When making your payment outside Japan】 1) Applicants for Doctoral Program ②Overseas Bank Transfer Remit the appropriate screening fee of 5,000 yen plus the currency exchange fee of 2,000 yen (total 7,000 yen) during the payment period above at a financial institution in accordance with the following instructions. (You may need to pay additional charges on top of the screening fee plus the currency exchange fee at the bank counter if additional handling fees are required at the local bank where you are making the payment.) Enclose the overseas remittance request in your application documents.
Type of Remittance: Telegraphic Transfer Payment Method: Advise and Pay Bank Transfer Fee: Payer’s Responsibility Lifting Charge: Payee's Account 7,000 yen Amount: Master's Programs: (Screening fee of 5,000 yen plus a currency exchange fee of 2,000 yen) Purpose: Screening Fee Message: Applicant’s Name Bank Name: The Bank of Tokyo-Mitsubishi UFJ ,Ltd. Branch Name: Edogawabashi Branch Account Number: 【Fundamental Science and Engineering】0035967FLE 【Creative Science and Engineering】0035967FLF Remittance Destination: 【Advanced Science and Engineering】0035967FLH Account holder: Waseda University Bank address: 1-48-13, SEKIGUCHI, BUNKYO-KU,TOKYO 112-0014, JAPAN Swift code: BOTKJPJT *We do not accept bank transfer from inside Japan. *If a separate handling fee is required at the local bank where you are making the payment, you need to pay additional charges. Note: *When you make the overseas remittance, an intermediate bank may require another handling fee. Please be advised that you may need to pay bank handling fees in addition to the full amount.
2) Applicants for Research Student ※When you make a payment for the Admission Screening Fee for a Research Student, please make it by overseas bank transfer only. Other payment methods are not acceptable.
①Overseas Bank Transfer Remit the appropriate screening fee of 25,000 yen plus the currency exchange fee of 2,500 yen during the payment period above at a financial institution in accordance with the following instructions. (You may need to pay additional charges on top of the screening fee plus the currency exchange fee at the bank counter if additional handling fees are required at the local bank where you are making the payment.) Enclose the overseas remittance request in your application documents.
Type of Remittance: Telegraphic Transfer Payment Method: Advise and Pay Bank Transfer Fee: Payer’s Responsibility Lifting Charge: Payee's Account Amount: Master's Programs: 27,500 yen
pg. 9 (Screening fee of 25,000 yen plus a currency exchange fee of 2,500 yen) Purpose: Screening Fee Message: Applicant’s Name Bank Name: The Bank of Tokyo-Mitsubishi UFJ,Ltd. Branch Name: Edogawabashi Branch Account Number: 【Fundamental Science and Engineering】0035967FLE 【Creative Science and Engineering】0035967FLF Remittance Destination: 【Advanced Science and Engineering】0035967FLH Account holder: Waseda University Bank address: 1-48-13, SEKIGUCHI, BUNKYO-KU,TOKYO 112-0014, JAPAN Swift code: BOTKJPJT *We do not accept bank transfer from inside Japan. *If a separate handling fee is required at the local bank where you are making the payment, you need to pay additional charges. Note: *When you make the overseas remittance, an intermediate bank may require another handling fee. Please be advised that you may need to pay bank handling fees in addition to the full amount. Notes: ・We do not accept cash or check for the screening fee payment. ・Screening fee payment by credit card or online payment system is limited to Doctoral Program applicants residing outside Japan (excluding Research Students). ・As a general rule, application documents and screening fees are not returned. However, a full screening fee will be refunded if you fall into the second, third, or fourth category below. The amount paid in excess will be refunded if you fall in to the first category. 1) You paid in excess of the amount of screening fee required 2) You paid a screening fee but failed to submit the required application documents. 3) You paid a screening fee but submitted the application documents after the deadline. 4) You paid a screening fee and submitted the application documents, but your application was rejected before screening due to the following reasons. ・The submitted application materials are not complete enough to meet the application requirements. ・You do not meet all the eligibility criteria. If you fall into one of the categories above, please contact the Graduate Admissions Office, Center for Science and Engineering, Waseda University. E-mail: [email protected] TEL: +81-3-5286-3808
pg. 10 5. Selection Process Selection will be made based on document screening. However, depending on your prospective department and/or supervisor, there may be a question and answer session via phone or email. If you are contacted for such a session, please follow instructions.
6. Announcement of Results We will notify you of the results at the contact address on the application form. Results announcement day will be different depending on when application was submitted. The results will be announced approximately two months after application is accepted.
7. Important Notes Regarding Your Application (1) Your department or prospective supervisor cannot be changed after you submit your application. (2) If any of your application documents are incomplete, your application may not be accepted. If you are contacted by the Graduate Admissions Office in the Center for Science and Engineering, please respond promptly and follow the instructions. Applications will be revoked if any false statements are found in the application documents. (3) If you require any special accommodations for the entrance examination and/or school attendance because of a physical handicap, please make sure to contact the Graduate Admissions Office in the Center for Science and Engineering prior to application. Also, if you have a major injury or illness that will hinder you during the entrance examination or if you become injured or ill after application, please contact us immediately. (4) Waseda University will use personal information (address, name, date of birth, etc.) collected through the application process for the implementation of entrance examinations, announcement of examination results, admission procedures, and associated administrative work. Necessary and appropriate management will be provided so that there will be no leakage, outflow, illegal use, etc. of the applicant's personal information. Part or all of the administrative work mentioned above may be consigned to an external organization. In this case, contracts will be signed where they will be obligated to provide necessary and appropriate management of the data.
8. Entrance Procedures
The procedures below are tentative. The official procedures will be described in the entrance procedures documents that will be sent to successful applicants in the mail.
(1) Deadline of entrance procedures 【September 2016 Entrance】August 25, 2016 (Thu) ~ August 26, 2016 (Fri) 【April 2017 Entrance】March 1, 2017 (Wed) ~ March 3, 2017 (Fri) If you send the documents in the mail, make sure to have them arrive by that day. （Office hours if you are bringing the documents in person: 10:00- 12:30, 13:30- 16:00） (2) Required Documents for the Procedure a. Forms provided by the Graduate Admissions Office ① Written Oath and Guarantee and Consent for the Treatment of Personal Data (Must be signed by the applicant and his/her guarantor) ② Student Card x2 Attach the same picture as the one used on the application form. ③ Entrance Registration Form ④ Bank Transfer and Automatic Debit Transfer Application Form b. Certificate of Residence (JYUMIN-HYO：住民票) c. Certificate of Graduation and Academic Transcript (only if your graduation status was "expected" at the time of application) ※If you graduated from an undergraduate school and/or graduate school in China, you do not need to submit the original copy of certificate of graduation or degree. Instead, submit a notarization and verification of certificate of graduation and certificate of degree along with the copies of original in Chinese. (*For more details, Please refer to page 25） Applicants residing outside Japan can submit ④ and "b. Certificate of Residence after obtaining them in Japan. (3) Payment of Registration Fee pg. 11 Please make the payment by the financial institute by the above designated date. The details on the amount and method of payment will be described in the procedures documents. (4) Important Note: In principle, the registration fee (admission fee, school expenses and other fees) will not be refunded after it has been paid. However, if an applicant is forced to withdraw his/her application due to unavoidable circumstances, school expenses and other fees only will be refunded. For details including the procedure method, refer to the "Guide to Entrance Procedures" which will be distributed to successful students.
9. Academics after Entrance
【Doctoral Program】 (1) Students' research supervisor will be the faculty member decided at the time of admission. (2) In the doctoral program, there is no required number of credits that must be earned, however, students may audit lectures provided at the Faculty of Science and Engineering with the permission of the lecturer. The same applies to lectures in other graduate schools. (3) Students are to follow their research supervisor's instructions for writing their doctoral dissertation and other matters regarding the research in general. (4) Students may not enroll in the doctoral program for more than 6 years. (5) Doctoral program students who leave the program without submitting their dissertation have three years from the date of withdrawal to submit their dissertation and take the final examination if they have enrolled in the doctoral program for a minimum of three years and have received necessary research instruction.
【Research Student】 (1) In regards to course registration, students will automatically be registered for courses that were notified to them at the time of results announcement. Course registration does not have to be done by the research students themselves. Subjects cannot be changed (except in the case where scheduling conflicts arise after the time schedule has been announced and it becomes impossible to take courses that were decided during the interview). (2) Academic transcripts will be provided to research students upon request.
* Applicants need to refer to page 2 and 4 ”4 Application (1) How to apply”, as well.
pg. 12 10. School Expenses and Various Fees
【Doctoral Program】(For students entering in April 2016)
（Unit: Yen） Fundamental Graduate School Science and Creative Science and Engineering Advanced Science and Engineering Engineering
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r s t m n h a g & t y
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i n c r l y m E a p n i M n n n m e e t
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u a t h / p r S o
r r r t n r e e l r a e o c m e i a t i A e e e n l a r a E v s e D e v i p n i
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Department t e s n n n M p e a a n i i i m a c s R s r E h D
m A
a g g g e t D
n n n e u ,
l e e
r t r e d n n n a r i o a s d c d n p e e r e i g n r h i e e E E E n u n o M M h s d I a a c v u c h t a o N r t u o l n n n i P O C A a e B O e v E M ( r i i M c u C S P 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 Admission Fee Students who enrolled at Waseda University Undergraduate/Graduate School as a regular degree-seeking student and
e paid the admission fee previously are exempt. c n
a Tuition 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500 r t n Educational environment E
55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 f improvement fee o
e Seminar Fee 35,000 48,000 48,000 47,000 47,000 45,000 60,000 47,250 47,250 52,250 m i T Student Health Promotion Mutual e 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 h
t Aid Association Fee
t A Total (Current Waseda Students) 422,000 435,000 435,000 434,000 434,000 432,000 447,000 434,250 434,250 439,250
Total (non-Waseda Students) 622,000 635,000 635,000 634,000 634,000 632,000 647,000 634,250 634,250 639,250 r
e Tuition 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500 t s e Educational environment m
e 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
S improvement fee
l l
a Seminar Fee 35,000 48,000 48,000 47,000 47,000 45,000 60,000 47,250 47,250 52,250 F
r
a Student Health Promotion Mutual e 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Y
- Aid Association Fee t s r i
F Total 422,000 435,000 435,000 434,000 434,000 432,000 447,000 434,250 434,250 439,250
Tuition 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000 g n i r
p Educational environment r S 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
e r t improvement fee s a e e
Y Seminar Fee 35,000 48,000 48,000 48,000 47,000 45,000 60,000 47,250 47,250 53,000 m - e d S n Student Health Promotion Mutual
o 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 c Aid Association Fee e S Total 424,500 437,500 437,500 437,500 436,500 434,500 449,500 436,750 436,750 442,500
*Please see below for reference. Seminar fee and Student Health Promotion Mutual Aid Association Fees might be changed after Second-Year in Spring Semester.
Tuition 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000
l l
a Educational environment F
55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 r r
e improvement fee a t e s e Y Seminar Fee 35,000 48,000 48,000 48,000 47,000 45,000 60,000 47,250 47,250 53,000 - m d e n Student Health Promotion Mutual S o c Aid Association Fee 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 e S Total 424,500 437,500 437,500 437,500 436,500 434,500 449,500 436,750 436,750 442,500 r e
t Tuition 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 s e
m Educational environment e 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 S
improvement fee g n i r Seminar Fee 35,000 48,000 48,000 48,000 47,000 45,000 60,000 47,250 47,250 53,750 p S
r
a Student Health Promotion Mutual
e 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Y Aid Association Fee - d r i
h Total 426,500 439,500 439,500 439,500 438,500 436,500 451,500 438,750 438,750 445,250 T
r Tuition 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 e t s e Educational environment m 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 e improvement fee S
l l
a Seminar Fee 35,000 48,000 48,000 48,000 47,000 45,000 60,000 47,250 47,250 53,750 F
r a
e Student Health Promotion Mutual
Y 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 - Aid Association Fee d r i h
T Total 426,500 439,500 439,500 439,500 438,500 436,500 451,500 438,750 438,750 445,250
pg. 13 【Research Student】 (For students entering in April 2016 for reference.) Tuition (per 1 credit) 54,100 yen s e s n
e Research Instruction Fee Doctoral Program 209,400 yen (per semester) p x E
l o o h
c Seminar Fee Required only if the student will be conducting experiments S
※ If the student is already enrolled at Waseda University Graduate School as a research student and he/she is continuing as a research student for another year, the admission fee will be waived for the second year only. ※ If the student is taking research instruction and/or laboratory/practical subjects, he/she will be charged the seminar fee. ※ Payments for school expenses will be due every semester.
11. Life at Waseda University (Living Expenses, Housing, Scholarships and Health Insurance Systems)
■Living Expenses In order to conduct researches at a university as an international student in Tokyo, you will need to pay for various things to carry out daily life such as housing (rent for apartments), utility, commuting, food, and library fee, in addition to the school expenses (tuition, etc.) that you pay to the university. The total cost for studying in Tokyo will be the sum of all the expenses above and even when taking personal differences into account, you will need to be able to bear the below annually as a minimum in addition to the school expenses. Housing 700,000 yen（if you rent an apartment room with no bath） Food/Living Expense 700,000 yen（including utilities, commuting expenses, etc.） Health Insurance/Medical Treatment Fee 50,000 yen （if you enroll in the National Health Insurance） Miscellaneous 150,000 yen（Books, etc.） Total 1,600,000 yen When you add the school expenses (tuition, etc.) to the living expenses total, you will need at least 2,000,000~ 2,700,000 yen per year.
■Housing Waseda University provides dormitories called the Waseda International Dormitory (WID) for privately financed international students（http://www.gakuseikaikan.com/dp/waseda/index_E.html）. If you wish to be housed in WID, please contact directly Kyoritsu Maintenance Co., Ltd. (+81-3-5295-7791). If you are going to look for housing on your own, there is a housing fair held at Waseda University every March that you can attend or there are many real estate agencies around campus that you can use to look for a place. When renting an apartment in Japan, you will need to pay a moving-in key money when you sign the contract and a fee of about 1-2 months worth of rent to the real estate agency. This means that you will need to prepare the amount equivalent to 5-6 months worth of rent altogether. You will be expected to find a guarantor for renting apartments on your own. However, if you cannot find one, you may utilize guarantor services. (http://www.waseda.jp/rlc/eng/affiliate/index.html.) ＊Please note that Research Students are not eligible to live in the dormitories.
■Scholarships There are scholarships especially for international students from Waseda University (18 scholarships including Waseda University Partial Tuition-Waiver Scholarship for Privately Financed International Students and Azusa Ono Memorial Scholarship) and outside organization (about 100 scholarships). However, the number of students receiving a scholarship is limited and thus it is not appropriate for you to make financial plans assuming you will get a scholarship. It is especially difficult to get a scholarship right after entrance, so you should be able to secure enough funding on your own at the time of application. For more details on scholarships, please visit the Waseda University Center for International Education website > Life Support for International Students > Scholarships (http://www.waseda.jp/inst/cie/en).
pg. 14 ■Health Insurance System International students who will be enrolling at Waseda University as regular students will need to join the National Health Insurance. When you receive medical care after you have joined the National Health Insurance, you can receive a partial refund (upon submitting an application) up to 60,000 per year (for regular students only and certain restrictions apply such as dental care must be received at dentists who have a contract with the university). http://www.waseda.jp/student/hoken/gojyokai/pdf/StudentHealthInsuranceAssociation2015.pdf When studying overseas, various accidents may happen, so it is important that you consider health and other types of insurance in your own country before coming to Japan.
12. Obtaining a Status of Residence of “College Student” (“College Student” Visa)
International students who are admitted to Waseda University are able to obtain “College Student” visa status. Students with the “College Student” visa status are eligible to apply for tuition reduction/exemptions and scholarships for international students. Those with visa statuses other than “College Student” that allow the holder to stay in Japan for long periods are able to enter Waseda University. Please note that students cannot be enrolled in university with “Short-term” visa status.
http://www.sci.waseda.ac.jp/eng/admissions_dp/admissions/application/
1. If you have a status of residence of "College Student" If you currently have “College Student” visa status, please process the “Application for Extension of Period of Stay” as necessary. You can apply for an Extension of Period of Stay up to two months before your visa expires. For details regarding this application, please see the CIE website > Life Support for International Students > Visa-Related Procedures > For Current Students (How to apply for a visa extension) http://www.cie-waseda.jp/visastatus/en/current/extvisastatus.html
2. If you have “Short-term” visa status If you currently have “Short-term” visa status, you will need to leave the country to apply for “College Student” visa status, as a general rule. For details regarding this application for “College Student” visa status, please see “4”.
3. If you have other types of status of residence If you currently have a visa status such as “Permanent Resident,” “Dependent,” etc., there is no need for you to undertake any procedures. However, if you wish to change your visa status to that of “College Student,” please process the “Application for Change of Status of Residence.” For details regarding this application, please see the CIE website: http://www.cie-waseda.jp/visastatus/en/current/changevisastatus.html
4. If you do not haveavisa status To apply for a status of residence of “College Student”, you must submit a certificate of eligibility and your passport to the Japanese embassy or consulate in your country (it takes about one week to get your visa issued). We will apply for a certificate of eligibility at the Tokyo Office of the Ministry of Justice’s Immigration Bureau by proxy for those of you who have applied from overseas, passed the entrance examination, and completed the designated admission procedures. If you do not submit the necessary documents or if the submitted documents are incomplete, we will not apply for a certificate of eligibility for you. Note that the certificate of eligibility will not be issued if you apply for the certificate or a visa separately (i.e., if you make double applications). Furthermore, you may be required to submit additional documents to the Immigration Bureau of Japan. ※Certificate of eligibility will be sent to you from the Faculty of Science and Engineering as soon as it is issued (it takes about 3-6 weeks for a certificate of eligibility to be issued).
pg. 15
5. Obtaining and changing visa status (self-application)
Note: If you can no longer attend Waseda University for whatever reason, please return your certificate of eligibility immediately to the Graduate Admissions Office along with a note explaining your situation. Also, if you are admitted to other universities, be sure that you are not making multiple applications for a certificate of eligibility. It will not be issued if you make multiple applications.
pg. 16 Reference（Not applicable to AIGP applicants）
Test-Taking Guidelines for the Waseda University Admissions Exam
Waseda University has provided the following guidelines so that entrance examinations can be properly administered and all applicants have an opportunity to perform in a fair and equitable environment. Please read the guidelines carefully and approach the examination in a serious manner.
1. You will be deemed to have committed a dishonest act if Waseda University determines that you have falsified, fabricated, or plagiarized the document(s), statement(s), or information submitted in your application. 2. Your actions may be considered dishonest if you do any of the following acts: ①Cheating (carrying or using a reference book, or glancing at another examinee’s answer sheet or otherwise receiving answers from others) 2) Answering a question on the written examination using equipment that is not permitted. 3) Touching the question booklet and answer sheet before the instruction to start the written examination is given (including opening up the question booklet, starting to answer a question, and writing something on the back cover or the margins of pages) 4) Continuing to hold a writing instrument or answer a question without following the instruction that says, “The examination is over. Put your writing instrument on the desk and turn over your answer sheet” at the end of the written examination. 5) Providing benefits to other examinees by telling them the answers, etc. during the examination. 6) Keeping your mobile phone with you during the examination.. 7) Beeping your mobile phone or watch (incoming call alert, alarm, vibration, etc.) during the examination. 8) Conducting acts that could be considered a nuisance to other examinees at an examination venue 9) Not following instructions from examination supervisors, etc. at an examination venue 10) Pretending to be an applicant and taking the examination for the applicant 11) Conducting other acts impairing the fairness of the examination
3. The following responses may be taken if an applicant is suspected of committing a dishonest act. ① The applicant may not be allowed to take any other entrance examination given by Waseda University during the year. (Screening fees will not be returned.) ②The results of all entrance examinations taken by the applicant at Waseda University during the year may become invalid.
＜Environment for Entrance Examination＞ We will do our best to provide you with a quiet and fair exam environment. However, please be aware of the following unavoidable conditions that may occur:
①Everyday noise (airplanes; motor vehicles; wind and rain; the sound of air conditioner; coughs, sneezes and sniffles from the other examinees; the distant noise of cell phones, etc.) is sometimes unavoidable. As a general rule, no special treatment will be given to any examinee (or group of examinees) due to any occurrence of “everyday noise”. ②If sound or vibration is produced from a mobile phone or watch during the examination, and if the source of the sound or vibration is identified, such as the bag in which the mobile phone or watch is put, a supervisor may take it out of the examination venue without the consent of the owner of the mobile phone or watch and keep it at Examination Headquarters. ③No considerations will be provided for a difference in the type of desks, chairs, air conditioners, sound facilities, etc. prepared at each examination venue. ④An examinee may be requested to take the examination in another room when he or she conducts an act causing a nuisance to other examinees. pg. 17 ＜Uncontrollable Accidents, etc.＞ If natural disasters, such as typhoons, earthquakes, floods, or tidal waves, and other uncontrollable accidents, such as fire or power failure, have occurred, measures may be taken that delay the start time of the examination or postpone the examination. However, we will not assume any responsibility for examinees’ inconvenience, costs, and other personal disadvantage associated with the measures.
pg. 18 Useful Links
General website for prospective students http://web.waseda.jp/admission/en/
Dormitory information http://www.waseda.jp/rlc/eng/index.html http://www.gakuseikaikan.com/dp/waseda//index_E.html
Scholarship information http://www.sci.waseda.ac.jp/eng/admissions_dp/scholarships/ http://www.cie-waseda.jp/en/lifesupport/scholarships
Waseda University Faculty of Science and Engineering http://www.sci.waseda.ac.jp/eng/ http://www.sci.waseda.ac.jp/
Waseda University Center for International Education http://www.waseda.jp/inst/cie/en
Interviews with Current Student (Current Student Voices) http://www.sci.waseda.ac.jp/eng/admissions_mp/interview/
■Graduate Schools and Departments■
pg. 19 pg. 20 [Screening fee waiver program for applicants from specified countries]
１．Outline Applicants who wish to be admitted into an undergraduate or graduate school of Waseda University are eligible to apply for a screening fee waiver if they reside in one of the countries designated by Waseda University AND hold nationality of one of those countries.
２．Eligibility The following conditions must be fulfilled: １）The applicant must reside in one of the countries classified as "Least Developed Countries" or "Other Low Income Countries" in the list of ODA recipients as published by OECD/DAC AND hold nationality of one of those countries (the applicant's country of residence and nationality do not necessarily have to be identical). ＊For the list of eligible countries, refer to “Eligible Countries” below. ＊Applicants residing in Japan are not eligible. ２）Applicants with dual nationality are only eligible if both nationalities are included in the list of eligible countries described in 1) above .
３．Procedures When applying to an undergraduate or graduate school of Waseda University, please enclose the following documents with the other application documents instead of the certificate of payment for the screening fee (copy of the remittance form etc.). The application for the screening fee waiver program must be made along with the application for admission. Applications made afterward will not be accepted under any circumstances.
１）Application Form for Screening Fee Waiver *Please refer to page 24.
２）Copy of passport (including all details of the applicant) ＊Applicants who apply for the screening fee waiver program are not required to pay the screening fee. However, if the payment was made before the application for the screening fee waiver program, the screening fee will not be reimbursed. ＊In the event that the applicant is found to be ineligible for the screening fee waiver program or have made a false claim, the application for admission to Waseda University itself might be revoked immediately.
[Eligible Countries] -For September 2016 and April 2017 Entrances- Afghanistan, Angola, Bangladesh, Benin, Bhutan, Burkina Faso, Burundi, Cambodia, Central African Rep., Chad, Comoros, D.P.R.Korea, Democratic Republic of the Congo, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Gambia, Guinea, Guinea-Bissau, Haiti, Kenya, Kiribati, Kyrgyz Rep., Laos, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mozambique, Myanmar, Nepal, Niger, Rwanda, Samoa, Sao Tome and Principe, Senegal, Sierra Leone, Solomon Islands, Somalia, South Sudan, Sudan, Tajikistan, Tanzania, Timor-Leste, Togo, Tuvalu, Uganda, Vanuatu, Yemen, Zambia , Zimbabwe
pg. 21 受験番号 (事務所記入欄 For office use only)
早稲田大学検定料免除措置申請書(2016/09・2017/04入学) Application Form for Screening Fee Waiver, September 2016 / April 2017 Entrances Waseda University
2016 Date of Application: Year Month Date
早稲田大学の検定料免除を希望する場合は、本様式を作成し、他の書類と一緒に提出してください。また、 本申請をする場合、所定の検定料の支払は不要です。万が一、支払った場合でも、返金は出来ませんので注 意してください。 If you would like to apply for a screening fee waiver, please submit this application form with the other required documents. If you apply for a screening fee waiver, you are not required to pay the screening fee. Please note that you will not be reimbursed under any circumstances once the payment of screening fee has been made.
出願学部・研究科： Name of the Undergraduate School/ Graduate School which you are applying
出願者氏名： Applicant's Name 姓(Family), 名(Given & Middle)
国 籍 １： Nationality 1
国 籍 ２： Nationality 2 (for applicants with dual nationality)
現 住 所： Current Address
出願者署名： 印 Applicant's Signature Seal (if available)
[Eligible Countries] -For September 2016 and April 2017 Entrances-
Afghanistan, Angola, Bangladesh, Benin, Bhutan, Burkina Faso, Burundi, Cambodia, Central African Rep., Chad, Comoros, D.P.R.Korea, Democratic Republic of the Congo, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Gambia, Guinea, Guinea-Bissau, Haiti, Kenya, Kiribati, Kyrgyz Rep., Laos, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mozambique, Myanmar, Nepal, Niger, Rwanda, Samoa, Sao Tome and Principe, Senegal, Sierra Leone, Solomon Islands, Somalia, South Sudan, Sudan, Tajikistan, Tanzania, Timor-Leste, Togo, Tuvalu, Uganda, Vanuatu, Yemen, Zambia , Zimbabwe
pg. 22