AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 17 JANUARY 2011 AT 7.15 PM IN THE VILLAGE HALL
Meeting Open to the Public
1. Apologies for absence
2. Minutes of last month’s meeting
3. Police Report and Neighbourhood Watch. Statistics from NY Police (e mail)
4. Planning Decisions of Hambleton District Council
5. Planning Applications
6. Matters Arising from last month’s meeting a. Footpaths and Green Lane b. Environmental Projects in Potto c. Parish Plan – Progress Report
7. Finance
8. Reports from County and District Councillors
9. Village Hall. Minutes of Joint Meeting with Swainbees 8 December 2010 (e mail)
10. Unclassified Road leading to Village Hall
11. Correspondence a. Ruth Crossley – Bring Gas to Potto (e mail) b. Hambleton District Council – LDF Adoption of Allocations Development Plan Document (e mail) c. NYCC – North Yorkshire and York Waste PFI d. Journal of Local Planning – Localism Bill e. Self Directed Support – Putting People First Issue 7 (e mail) f. The Royal British Legion – The Great Poppy Party Weekend g. Hambleton Local Development Agencies – Community News h. Rural Services Network – Rural News Digest 4 January (e mail)
AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 21 FEBRUARY 2011 AT 7.15 PM IN THE VILLAGE HALL
Meeting open to the public
1. Apologies for absence
2. Minutes of last month’s meeting
3. Police Report and Neighbourhood Watch. Statistics from NY Police (e mail)
4. Planning Decisions of Hambleton District Council
5. Planning Applications a. Proposed alterations and extensions to 16, 28 and 20 Cooper Lane for Mr M Whitfield. 11/00252/FUL
6. Matters Arising from last month’s meeting a. Footpaths and Green Lane b. Consultation document on Future Funding of Flood & Coastal Erosion Risk Management c. Heating Oil costs
7. Grass Cutting
8. Finance
9. Reports from County and District Councillors
10. Village Hall. Minutes of meeting of Village Hall Committee held on 17 January (e mail). Royal Wedding celebrations 29 April
11. Unclassified Road leading to Village Hall. Meeting of residents to be held on 28 February. E mails from Katherine Baker and Councillor Walters.
12. Parish Plan – Actions
13. Correspondence a. NYCC – Consultation on Library Proposals b. Hambleton District Council – Standards Committee Appointment of Parish Council Representative c. YLCA – White Rose Update. Training and Development programme 2011. Advice Note 28 – The Association’s Advisory Service. Advice Note No. 25 – Elections 2011. d. P Cole, Hambleton District Council – Broadband across Stokesley & surrounding villages Agenda for meeting (e mail) e. L Hayden, NYCC – North Yorkshire Reward Grant Fund (e mail) f. Rural Yorkshire – Rural Community Buildings Training at Kildale on 28 March (e mail) g. Amanda Madden, Rural Housing Enabler – North Yorkshire Strategic Housing Market Assessment (e mail) h. YLCA – Agenda for Hambleton Branch Meeting on 16 March 2011 and minutes of meeting held on 13 October 2010. i. Steve Shaw – Sustainable Communities Act Update (e mail) j. YLCA – Rural Matters k. Rural Services Network – Rural News Digest 18 & 25 January, 1, 7 & 14 February. Parish News (e mail) l. Rural Action Yorkshire – Country Air magazine AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 21 MARCH 2011
Meeting open to the public
1. Apologies for absence
2. Minutes of last month’s meeting
3. Police Report and Neighbourhood Watch. Statistics for February from NY Police (e mail)
4. Planning Decisions of Hambleton District Council
5. Planning Applications. E mail from Mr M Cann
6. Matters Arising from last month’s meeting a. Footpaths and Green Lane b. Developments in Broadband (e mails) c. Bringing Gas to Potto d. Grass cutting
7. Elections
8. Annual Parish Meeting
9. Finance
10. Reports from County and District Councillors
11. Village Hall Minutes of meeting held 1 March 2011 (e mail)
12. Unclassified Road leading to Village Hall. Notes of meeting held on 28 February. E mail from YLCA. Repair costs (e mail). Temporary repairs (e mail). Community Grants (e mail)
13. Parish Plan – Actions
14. Correspondence a. YLCA – HMRC Briefing on correct tax and national insurance contributions treatment of Parish Clerks (e mail) b. YLCA – HMRC – Registering as an employer for PAYE (e mail) c. Hambleton District Council – Adoption of Open Space, Sport and Recreation Supplementary Planning Document d. YLCA – Good Councillor Guide (e mail) e. YLCA – Training in Village Halls/Community Buildings matters, Kildale, 28 March, by Rural Action Yorkshire (e mail) f. Rural Services Network – Rural News Digest 7 & 14 March g. Robert Mullen – Proposed 295 Housing Development at Dixons Bank, Nunthorpe h. Clerks & Councils Direct magazine
AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 18 APRIL 2011 IN THE VILLAGE HALL FOLLOWING THE ANNUAL MEETING OF ELECTORS
Meeting open to the Public
1. Apologies for absence
2. Minutes of last month’s meeting
3. Police Report and Neighbourhood Watch. Statistics for March from NY Police (e mail)
4. Planning Decisions of Hambleton District Council
5. Planning Applications a. Proposed alterations and extension to Rosewood, Goldgate Lane for Mr J M Barnfather. 11/00699/FUL
6. Matters Arising from last month’s meeting a. Public Access System for Planning Applications b. Footpaths and Green Lane c. Developments in Broadband d. Grass Cutting – Tender from A Hutchinson e. Elections f. HMRC Registration
7. Finance. Notice of Audit of Accounts from Mazars. Renewal of Membership of YLCA - £120. AON – Renewal of Insurance Premium £334.23
8. Reports from County and District Councillors
9. No Cold Calling Zone
10. Village Hall. Minutes of Meeting held on 30 March
11. Unclassified Road leading to Village Hall
12. Parish Plan – Actions
13. Correspondence a. Hambleton District Council – Review of Polling Districts and Polling Places for Parliamentary Elections b. NYCC – Armed Forces Day (e mail) c. Marie Hitchen – Sustainable Government. Public Service Efficiency Update (e mail) d. Mr P Cole, Hambleton District Council – Localism in Practice Workshop 18 May 2011 (e mail) e. Mr P Cole, Hambleton District Council – Energyshare Grant Fund f. Mr P Cole, Hambleton District Council – Stokesley & Villages Community Regeneration Group Agenda for meeting held on 6 April (e mail) g. North Yorkshire Strategic Partnership – Newsletter March 2011 (e mail) h. YLCA – NALC’s Thematic Lobbying Strategy (e mail) i. Journal of Local Planning – Budget 2011 – Significant changes to planning (e mail) j. Rural Services Network – News Digest 21, 28 March, 4, 11 April (e mail) k. NALC – Default Retirement Age (e mail) THE ANNUAL ASSEMBLY FOR THE ELECTORS OF POTTO WILL BE HELD ON MONDAY, 18 APRIL 2011 AT 7.15 PM IN THE VILLAGE HALL
1. Apologies for absence
2. Minutes of last year’s meeting
3. Matters Arising from the Minutes
4. Police and Neighbourhood Watch Report
5. Financial Statement
6. Chairman’s Annual Report
7. Annual Reports from County and District Councillors
8. Village Hall
9. Views and comments of Parishioners. AGENDA FOR THE ANNUAL MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 23 MAY 2010 AT 7.15 PM IN THE VILLAGE HALL
Acceptance of Office forms and Declaration of Interests
Election of Officers : Chairman Vice-Chairman Responsible financial Officer
Representatives on Village Hall Management Committee Representatives to Hambleton Branch meetings of YLCA
Meeting open to the public
1. Apologies for absence
2. Minutes of last month’s meeting. Minutes of meeting of Annual Assembly
3. Police Report and Neighbourhood Watch
4. Planning Decisions of Hambleton District Council a. Proposed Alterations and extensions to three existing dwelling at 16, 18 & 20 Cooper Lane for Mr M Whitfield. 11/00252/FUL. Refused.
5. Planning Applications a. Change of use of agricultural land to domestic at Fir Tree Cottage, 24 Cooper Lane for Mr J Griffin 11/00819/FUL b. Proposed internal alterations and construction of dormer window on rear elevation at 9 Cooper Close for Mrs K patrock 11/01001/FUL
6. Matters Arising from last month’s meeting a. Public Access for Planning Applications b. Footpaths and Green Lane c. Cold Calling Zone e mail from Mr D Proctor to NYCC
7. Finance. Annual Return. Receipt of 1st half of precept from Hambleton District Council - £1,250
8. Reports from County and District Councillors
9. Village Hall. Minutes of AGM held 9 May. Chairman’s Report. Minutes of meeting following AGM (e mail)
10. Unclassified Road leading to Village Hall
11. Parish Plan – Actions
12. Correspondence a. NYCC – Reduced Opening Hours of Household Waste Recycling Centres b. Hambleton District Council – Standards Committee Appointment of Parish Council Representatives c. YLCA – Agenda for Hambleton Branch Annual Meeting 8 June 2011 (e mail) d. YLCA – White Rose Update. Joint Training Conference 23-25 September. (e mail) e. YLCA – Revised first edition of Standing Orders for Local Councils (e mail) f. CPRE – Annual Report and AGM to be held 20 May, Golden Fleece, Thirsk. Fieldwork magazine. Countryside Voice magazine g. Charity Commission – Spring Edition of CC News (e mail) h. Sustainable Government – Public Services Efficiency Update. Public Services Efficiency News (e mail) i. Rural Services Network – News Digest 3, 10 & 17May (e mail) j. Yorkshire & Humber Rural Affairs Forum – Rural Matters (e mail) k. Clerks & Councils Direct magazine l. Rural Action Yorkshire – Country Air magazine. AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY 20 JUNE AT 7.15 PM IN THE VILLAGE HALL
Councillor Macpherson to sign Acceptance of Office form.
Meeting Open to the Public
1. Apologies for absence
2. Minutes of last month’s meeting
3. Police Report and Neighbourhood Watch
4. Planning Decisions of Hambleton District Council a. Proposed alterations and extension to Rosewood, Goldgate Lane for Mr J M Barnfather. 11/00699/FUL. Approved, subject to conditions.
5. Planning Application a. Revised application for proposed alterations and extensions to three existing dwellings 16, 18, 20 Cooper Lane for Mr M Whitfield 11/01100/FUL. Planning Committee Site Visit 20 June (e mail)
6. Matters Arising from last month’s meeting
7. Finance. Annual Return.
Invoices: YLCA – 6 copies of Good Councillor Guides £5.50 Mr A Hutchinson – Grass Cutting £156.00
8. Reports from County and District Councillors
9. Road Safety
10. Village Hall. Minutes of meeting held on 13 June + Planning for BBQ on 17 July.
11. Unclassified Road leading to Village Hall. Report on meeting held on 16 June.
1. Parish Plan – Actions
2. Correspondence a. Mr G Hopper – Potto Pumping Station (e mail) b. Rural Services Network – News Digest 10, 17, 24 May, 7, 15 June (e mail) c. Sustainable Government – Public Services Efficiency Update. Public Services Efficiency News (e mail) d. Mr P Cole, Hambleton District Council – Digital Switchover Checklist (e mail) e. Mr P Cole, Hambleton District Council – Minutes of meeting of Stokesley & Villages Community Regeneration Group held on 6 April (e mail) f. Mr P Cole, Hambleton District Council – LSP Area Groups – Satisfaction Survey (e mail) g. NYCC – Surface Dressing Programme (e mail) h. YLCA – Councillors Registration for Data Protection (e mail) i. YLCA – Relaxation of Planning Rules for Change of use from Commercial to Residential (e mail) j. Journal of Local Planning – Neighbourhood Planning (e mail) k. YLCA – Planning Seminars for Local Councils – July 2011 (e mail) l. NYCC – Countywide Civil Parking Enforcement – Consultation (e mail) Meeting in Pump House at 6.00 pm
AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 18 JULY AT 7.15 PM IN THE VILLAGE HALL
Meeting open to the public
1. Apologies for absence
2. Minutes of last month’s meeting
3. Police Report and Neighbourhood Watch. June statistics from NY Police (e mail)
4. Planning Decisions of Hambleton District Council a. Change of use of agricultural land to domestic at Fir Tree Cottage, 24 Cooper Lane for Mr J Griffin. 11/00819/FUL. Approved, subject to conditions. b. Retrospective planning permission for internal alterations and construction of dormer window on rear elevation for Mrs K Patrick 11/01001/FUL. Approved, subject to conditions.
5. Planning Applications
6. Matters Arising from last month’s meeting a. Footpaths b. Public Access to Planning Website (e mails)
7. Finance
8. Discuss the option of a one off increase in the Parish precept to pay for access lane improvements
9. Reports from County and District Councillors
10. Village Hall. Minutes of Management Committee meeting 11 July 2011
11. Unclassified Road leading to Village Hall
12. Correspondence a. NYCC – Mobile Library Services (e mail) b. Rural Yorkshire - Rural Community Buildings Training 19 July, Masham (e mail) c. YLCA – Joint Annual Meeting 2011 23 July, Poppleton Community Centre d. YLCA – Training programme for Autumn/Winter (e mail) e. YLCA – Clerk’s Training (e mail) f. YLCA – Retirement of Ian Strong (e mail) g. Hambleton & Richmondshire – Physical & Sensory Impairment Reference Group h. C Mewse – Parish Online (e mail) i. Voluntary Service Association – Community Accounting Network j. Rob Bailey – Proposed new planning guidance to major developers (e mail) k. YLCA – White Rose Update (e mail) l. Public Service Efficiency Update (e mail) m. Hambleton Local Development Agencies – Community News n. Rural Services Network – News Digest 22 & 28 June, 4 & 11 July (e mail) o. Clerks & Councils Direct magazine AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 15 AUGUST 2011 AT 7.15 PM IN THE VILLAGE HALL
Meeting open to the Public
1. Apologies for absence
2. Minutes of last month’s meeting
1. Police Report and Neighbourhood Watch. Crime statistics for July (e mail). NYPA – Communications Focus Group (e mail)
2. Planning Decisions of Hambleton District Council
3. Planning Applications
4. Matters Arising from last month’s meeting a. Meeting at Pump House b. Footpaths c. White Lining – e mail from NYCC
5. Finance a. Discuss option to increase precept to pay for access lane improvements b. Barclays Bank – Changes to service to Community Account Customers c. Clerks & Councils Direct – subscription renewal £11.00
6. Reports from County and District Councils
7. Village Hall. Charity Commission News (e mail)
8. Unclassified Road leading to Village Hall
9. Correspondence a. Hambleton District Council – Public Open Space, Sport and Recreation Plans b.NYCC – Consultation to refresh the Sustainable Community Strategy for North Yorkshire c. Hambleton District Council – Update. Standards Committee Report d. York & North Yorkshire Waste Partnership – Love Food Hate Waste Community Training e. Richmond & Hambleton Furniture Store Charity f. Herriot Newsletter g. CPRE – Fieldwork magazine h. Royal Horticultural Society – Britain in Bloom i. Rural Services Network – News Digest 18, 25 July, 1, 8 August (e mail) j. Mr P Cole, Hambleton District Council – Agenda & papers for Stokesley & Villages Community Regeneration Group which was held on 10 August. (e mail) k. Sustainable Government – Public Service News (4 e mails) l. Mr S Shaw – Proposed Planning Guidance for Major Developers (e mail) m. NYCC – Electronic Newsletter (e mail) n. YLCA – Training Events (e mail). What’s News to Website (e mail) o. NYCC – Winter Maintenance Parish and Town Councils Scheme (e mail) p. Yorkshire Energy Partnership – Free Insulation (e mail) q. Rural Yorkshire – Village SOS Competition
AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 26th SEPTEMBER 2011 AT 7.15 PM IN THE VILLAGE HALL
Meeting open to the Public
1. Apologies for absence
2. Minutes of last month’s meeting
3. Police Report and Neighbourhood Watch.
a. August Statistics
4. Planning Decisions of Hambleton District Council
5. Planning Applications
6. Matters Arising from last month’s meeting
7. Finance a. Parish precept b. Receipt from Clerks and Councils c. Discuss option to increase precept to pay for access lane improvements
8. Reports from County and District Councils
9. Potto Beck
a. Email from George Hopper
10. Parish Council Computer Equipment
11. Unclassified Road leading to Village Hall
12. Potto Village Hall
a. Minutes of meeting (Email) b. Charity Commission Annual return
13. Correspondence
a. Hambleton District Council Strategic forum bulletin b. Stokesley play park newsletter c. Rural Services network newsletter d. Big Society: A What Society e. Rural Services Network, Monthly Round Up f. Letter from Mr Dominique Stephany g. Letter from Pauline Kynge h. Letter from David Procter i. Taxi Stands in Hambleton, Consultation j. Future of the Library Service k. Potto Village Hall, premises licence l. Empower Town & Parish Councils m. A Celebration of Yorkshire Film Heritage
AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 17th October 2011 AT 7.15 PM IN THE VILLAGE HALL
Meeting open to the Public
1. Apologies for absence
2. Minutes of last month’s meeting
3. Police Report and Neighbourhood Watch. a. Crime statistics for September (e mail). b. New 101 Police non-emergency number
4. Planning Decisions of Hambleton District Council
5. Planning Applications
6. Matters Arising from last month’s meeting a. Access road to Potto Village Hall b. Footpaths
7. Finance a. Discuss option to increase precept to pay for access lane improvements b. Barclays Bank – Mandate required c. Andrew Hutchinson Invoice £156 d. Whorlton Churchyard request
8. Reports from County and District Councils
9. Village Hall.
10. Unclassified Road leading to Village Hall
11. Correspondence a. Hope Africa Request for donation b. North Yorkshire Fire & Rescue Service Accounts c. Boundary Commission for England d. White Rose Update e. YLCA Advice note f. York and North Yorkshire Waste Partnership g. NYCC - Joint Strategic Needs Assessment (Email) h. New Report - Doing something Big (Email) i. Weekly Email News Digest - 3 October 2011 (Email)
AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 21st November 2011 AT 7.15 PM IN THE VILLAGE HALL
Meeting open to the Public
1. Apologies for absence
2. Minutes of last month’s meeting
3. Police Report and Neighbourhood Watch. a. Crime statistics for October (email).
4. Planning Decisions of Hambleton District Council
5. Planning Applications
6. Matters Arising from last month’s meeting a. Access road to Potto Village Hall b. Footpaths c. Computer equipment
7. Finance a. Barclays Bank b. Current & Previous Clerks salary c. HMRC and PAYE d. Road Salt e. Petty Cash
8. Reports from County and District Councils
9. Village Hall
10. Garden Bonfires
11. Funding for Community Projects
12. Correspondence a. CPRE “Your Fuzzy Forests” b. Bonfires “Do’s and Dont’s c. Upkeep of old church Whorlton d. NatWest “Ahead for Business” e. CPRE Membership f. South Cleveland Heart Fund g. Clerks and Councils h. Country Air i. Bridge at Potto Slack (Email) j. Minutes of Potto v hall meeting (Email) k. Historic Towns Forum Newsletter (Email) l. Digital Switchover comes to the North East (Email) m. Rural Services Network - Survey on Neighbourhood Planning (Email) n. YLCA SUBSCRIPTION FEES, 2012 TO 2013 (Email)
AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 19th December 2011 AT 7.15 PM IN THE VILLAGE HALL
Meeting open to the Public
1. Apologies for absence
2. Minutes of last month’s meeting
3. Police Report and Neighbourhood Watch. a. Crime statistics for November (email).
4. Planning Decisions of Hambleton District Council
5. Planning Applications
a. 11/02223/FUL Withdrawn b. 11/02578/FUL Wind Turbine & Solar panels Butcher Lane
6. Matters Arising from last month’s meeting a. Access road to Potto Village Hall 1.Letter to Highways 2.NALC Email b. Footpaths c. Computer equipment d. Salt Bin
7. Finance a. Current & Previous Clerks salary b. Parish Council Elections c. Current Account Mandate d. Draft budget
8. Reports from County and District Councils
9. Village Hall. a. Solar Energy / Electric Charging point
10. Correspondence a. Planning Help b. Safer neighbourhoods c. Request for Register of Electors d. Review of District Council Electoral Arrangements e. White Rose Update f. Parish Matters g. Vitalise request for donations h. Citizens Advice Bureau- Annual Update (Email) i. Citizens Advice Bureau – Impact Report (Email) j. Sustainable Government - Has the time come for Britain to sever ties with Europe? (Email) k. National housing Federation – Northern Voice (Email) l. Hambleton & Richmondshire Strategic Forum Newsletter - Issue 2 (Email)