ENGLEHART MUNICIPAL COUNCIL AGENDA OCTOBER 9, 2013 AT 6:30PM HELD IN COUNCIL CHAMBERS Page

1. ADOPTION OF AGENDA

2. DISCLOSURE OF PECUNIARY INTEREST

3. ADOPTION OF MINUTES 3-6 1. SEPTEMBER 23, 2013 MINUTES

4. DELEGATIONS

5. BUSINESS ARISING FROM THE MINUTES

6. CORRESPONDENCE 7-8 1. MINISTRY OF RURAL AFFAIRS RE: MOTION IN SUPPORT OF MUNICIPALITY OF SOUTH BRUCE 9-11 2. ONTARIO LEGISLATIVE ASSEMBLY RE: AGGREGATE RECYCLING PROMOTION ACT 12 3. MINISTRY OF CITIZENSHIP AND IMMIGRATION RE: JUNE CALLWOOD OUTSTANDING ACHIEVEMENT AWARD 13-14 4. TOWNSHIP OF EVANTUREL RE: ENGLEHART & AREA FIRE DEPARTMENT BUDGET 2013 15 5. TOWNSHIP OF EVANTUREL RE: ADVERTISING - ENGLEHART & DISTRICT HOSPITAL INC. 16-17 6. CENTRAL TIMISKAMING PLANNING BOARD RE: START-UP FUNDS 18-19 7. KIRKLAND LAKE & DISTRICT COMMUNITY DEVELOPMENT CORPORATION RE: ANNUAL MEETING INVITE 20-23 8. MINISTRY OF AGRICULTURE & FOOD RE: SMALL, RURAL & NORTHERN MUNICIPAL INFRASTRUCTURE FUND 24-25 9. TOWNSHIP OF CHAMBERLAIN RE: RESOLUTIONS

7. FINANCE REPORT 26-28 1. FINANCE REPORT OCTOBER 9, 2013

8. BYLAWS 29 1. BY-LAW 2013-16 APARTMENTS IN HOUSES

9. COMMITTEE REPORTS 1. Airport 2. Environment/Public Works 3. Planning Board

Page 1 of 36 ENGLEHART MUNICIPAL COUNCIL AGENDA OCTOBER 9, 2013 AT 6:30PM Page

9. COMMITTEE REPORTS 4. Museum 5. Finance/General Government 6. Library 30-36 7. TMA REPORT - SEPTEMBER 26 8. Fire 9. Recreation 10. Community Policing 11. Emergency Management 12. Economic Development 13. Chamber of Commerce 14. Hospital Retention & Recruitment 15. 701 Restoration 16. Elevator Committee 17. Future Policing Advisory Committee

10. NEW BUSINESS

11. IN CAMERA

12. NEXT MEETING OCTOBER 28, 2013 at 6:30PM 13. ADJOURNMENT

Page 2 of 36 ... Agenda Item # 31.

The Minutes of the last regular meeting of the Council of the Town of Englehart, held in the Council Chambers of the Town Hall on Monday, September 23, 2013

Mayor Nina Wallace chaired the meeting.

Councillors present: Doug Metson, Pauline Brassard, Twyla Wilson, Annette Wood- Wheeldon, Dianne Peplinski, and Jason deLeeuw.

Staff Present: Susan Renaud, Jackie Stewart, Ryan Vickery, Sara Osborne and Brittany Ronald.

Adoption of Agenda

COU3-13-09-01-Metson-Peplinski-That the agenda be adopted as amended. “Carried”

Adoption of Minutes

COU3-13-09-02-Peplinski-Metson-That the minutes of the last regular meeting held on September 11, 2013 be adopted as printed. “Carried”

Business Arising from the Minutes

AECOM Sue Renaud is to write a letter regarding concerns Council has in regards to the financial aspects of the project.

COU3-13-09-03-Peplinski-Metson-That the council of the Town of Englehart authorizes the Clerk to sign the Scope Change for the Englehart Water/Sewer upgrades with AECOM. “Carried”

Correspondence

1. Englehart Nordic Ski Club Inc. Council directed staff to wait until more information is found out about insurance. A letter to Wayne will be sent informing that we will get back to them once we hear back from the insurance company.

6. Englehart & District Hospital Inc. A swim pass will be donated to the 9th Annual Hospital “Fun Raiser” for Health and Dinner Auction.

SEPTEMBER 23, 2013 MINUTES Page 3 of 36 ... Agenda Item # 31.

Finance Report COU3-13-09-04-Metson-Brassard-That the report of the Finance Committee, in the amount of $237, 626.17 be adopted. “Carried”

Committee Reports

Airport

Councillor Metson reported that Earlton is in the process of applying for a $600,000 grant to FEDNOR. He also stated that our share will be $2,925.60/year for these new services.

Museum

Councillor Brassard reported that the eaves trough are installed. She also noted that there will be an October High Tea with a Christmas theme. The Museum will be open for the Unveiling of Christmas, and they are looking for trinkets of any sort for the “Touch & Take” table. Items for the Silent Auction are also appreciated.

Recreation

COU3-13-09-05-Metson-Peplinski-That the Council of the Town of Englehart appoints Jason deLeeuw to the Recreation Committee and Economic Development Committee for the remaining term of this Council. “Carried”

Emergency Management

Sue noted that Jackie was in Sudbury and completed the BEM course. She will also be taking part in the CEMC course.

Economic Development

Councillor Wood-Wheeldon reported that the highway signs should be up by October 2013. She also noted that there has been success with the 701 property regarding the land for the protection of the engine. The Economic Development Committee would also like the FICE report and the Strategic Plan to be put onto the website.

New Business

SEPTEMBER 23, 2013 MINUTES Page 4 of 36 ... Agenda Item # 31.

COU3-13-09-06-Peplinski-Metson-WHEREAS the communities of the Town of Englehart, Township of Evanturel, Township of Chamberlain and the Municipality of Charlton and Dack have come together in partnership under the Northern Ontario Heritage Fund Corporation and FedNor for the project known as the “Regional Strategic Plan for the Englehart and Area”; AND WHEREAS McSweeney & Associates are the consultants for the project and have developed the Englehart & Area Economic Development Strategic Plan containing five main strategic themes with various actions identified under those themes; AND WHEREAS this project a continuation of the partnership’s efforts to build a strong regional community; NOW THEREFORE the Council of the Corporation of the Town of Englehart hereby resolves to adopt the Englehart & Area Economic Development Strategic Plan as presented; AND FURTHER THAT the Council hereby resolves to direct the Clerk-Treasurer to continue working with the partner municipalities on an implementation plan/strategy. “Carried” Library

Council decided that the lighting project in the arena needs to have precedence at this point in time. They also directed the clerk to find out if one of the other municipalities can apply to Ontario Trillium for the funding of a new roof on the Library.

Lion’s Club

Councillor Metson reported that the Lion’s Club will be paying to replace all the playground equipment in one of Englehart’s local parks.

In Camera

COU3-13-09-07-Peplinski-deLeeuw-Whereas Section 239(2) of the Municipal Act, 2001 allows for councils to move into closed session when the subject matter is personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; Now therefore the council will move into closed session at 7:20p.m. “Carried”

SEPTEMBER 23, 2013 MINUTES Page 5 of 36 ... Agenda Item # 31.

COU3-13-09-08-deLeeuw-Peplinski-That the Council move out of closed session and return to the regular meeting at 7:58p.m. “Carried”

Next Meeting

Next regular Council meeting will be held October 9, 2013.

Adjournment

COU3-13-09-09-Peplinski-That we do adjourn. “Carried”

______Clerk Mayor

SEPTEMBER 23, 2013 MINUTES Page 6 of 36 ... Agenda Item # 61.

MINISTRY OF RURAL AFFAIRS Page 7 of 36 RE: MOTION IN SUPPORT OF ... Agenda Item # 61.

MINISTRY OF RURAL AFFAIRS Page 8 of 36 RE: MOTION IN SUPPORT OF ... Agenda Item # 62.

ONTARIO LEGISLATIVE Page 9 of 36 ASSEMBLY RE: AGGREGATE ... Agenda Item # 62.

ONTARIO LEGISLATIVE Page 10 of 36 ASSEMBLY RE: AGGREGATE ... Agenda Item # 62.

ONTARIO LEGISLATIVE Page 11 of 36 ASSEMBLY RE: AGGREGATE ... Agenda Item # 63.

MINISTRY OF CITIZENSHIP AND Page 12 of 36 IMMIGRATION RE: JUNE ... Agenda Item # 64.

TOWNSHIP OF EVANTUREL RE: Page 13 of 36 ENGLEHART & AREA FIRE ... Agenda Item # 64.

TOWNSHIP OF EVANTUREL RE: Page 14 of 36 ENGLEHART & AREA FIRE ... Agenda Item # 65.

TOWNSHIP OF EVANTUREL RE: Page 15 of 36 ADVERTISING - ENGLEHART & ... Agenda Item # 66.

CENTRAL TIMISKAMING Page 16 of 36 PLANNING BOARD RE: START- ... Agenda Item # 66.

CENTRAL TIMISKAMING Page 17 of 36 PLANNING BOARD RE: START- ... Agenda Item # 67.

KIRKLAND LAKE & DISTRICT Page 18 of 36 COMMUNITY DEVELOPMENT ... Agenda Item # 67.

KIRKLAND LAKE & DISTRICT Page 19 of 36 COMMUNITY DEVELOPMENT ... Agenda Item # 68.

Ministry of Agriculture Ministère de l’Agriculture and Food et de l’Alimentation Ministry of Rural Affairs Ministère des Affaires rurales

4th Floor 4e étage 1 Stone Road West 1 Stone Road West Guelph, Ontario N1G 4Y2 Guelph (Ontario) N1G 4Y2 Tel: 519 826-3419 Tél. : 519 826-3419 Fax: 519 826-4336 Téléc. : 519 826-4336

October 4, 2013

Rural Programs Branch

Ms. Sue Renaud Clerk-Treasurer-Administrator Town of Englehart [email protected]

Dear Ms.Sue Renaud:

As promised in the 2013 Budget, the Ontario government is now making available a new $100 million municipal infrastructure fund. Starting in the 2013/14 fiscal year, the Small, Rural and Northern Municipal Infrastructure Fund is designed to help small, rural and northern municipalities address roads, bridges and other critical infrastructure.

Starting October 1, 2013, through this new fund, municipalities can apply for $71 million in capital improvement funding. The initial phase of a two-part selection process includes completing an Expression of Interest (EOI) by November 1, 2013.

Please note: unsuccessful Municipal Infrastructure Investment Initiative (MIII) proposals can be re-submitted for funding consideration. Also, successful MIII applicants can re- apply by submitting a new proposal. In both cases, applicants are subject to the new program’s eligibility criteria.

Additional information includes a Program Manual and an EOI.

The new infrastructure fund includes two other components, also available as of today:

. $25 million to fund 20 proposals for critical projects previously submitted under MIII. This is in addition to the 89 MIII projects announced over the summer. The 21 communities have been notified. More information is available at Ontario.ca/municipalinfrastructure; and

. $4 million in capacity funding for municipalities with populations under 5,000. Please refer to Ontario.ca/municipalinfrastructure to see if your municipality is included in this group. My staff will follow up with eligible municipalities to provide more details.

MINISTRY OF AGRICULTURE & Page 20 of 36 FOOD RE: SMALL, RURAL & ... Agenda Item # 68.

…/2 Finally, your mayor is receiving a similar letter providing details of the new infrastructure fund.

If you have additional questions regarding this fund, please contact the Agricultural Information Contact Centre by telephone at 1-877-424-1300 or you can send an e-mail to [email protected].

Sincerely,

Original signed by

Martin Bohl Director, Rural Programs Branch Economic Development Division Minister of Rural Affairs

MINISTRY OF AGRICULTURE & Page 21 of 36 FOOD RE: SMALL, RURAL & ... Agenda Item # 68.

Ministry of Agriculture Ministère de l’Agriculture and Food et de l’Alimentation Ministry of Rural Affairs Ministère des Affaires rurales

4th Floor 4e étage 1 Stone Road West 1 Stone Road West Guelph, Ontario N1G 4Y2 Guelph (Ontario) N1G 4Y2 Tel: 519 826-3419 Tél. : 519 826-3419 Fax: 519 826-4336 Téléc. : 519 826-4336

4 octobre 2013

Direction des programmes pour les collectivités rurales

Madame Sue Renaud Town of Englehart [email protected]

Madame,

Tel que promis dans le budget 2013, le gouvernement de l’Ontario met désormais à la disposition des municipalités un nouveau fonds d’infrastructure de 100 millions de dollars. Disponible à partir de l’exercice 2013-2014, le Fonds d'infrastructure pour les petites municipalités rurales et du Nord est conçu pour aider ces municipalités à s’occuper de leurs routes, ponts et autres infrastructures essentielles.

À compter du 1er octobre 2013, au moyen de ce nouveau fonds, les municipalités pourront demander un financement de 71 millions de dollars pour l’amélioration de leurs immobilisations. La phase initiale de ce processus de sélection en deux parties comprend la finalisation d’une déclaration d’intérêt d’ici le 1er novembre 2013.

Veuillez noter que les propositions refusées dans le cadre de l’Initiative d’investissement dans l’infrastructure municipale (IIIM) peuvent être présentées de nouveau en vue d’un éventuel financement. De même, les demandeurs dont les demandes ont été retenues peuvent présenter de nouvelles propositions. Dans les deux cas, les demandeurs sont assujettis aux nouveaux critères d’admissibilité du programme.

Les renseignements supplémentaires comprennent un manuel du programme et une manifestation d’intérêt.

…/2

MINISTRY OF AGRICULTURE & Page 22 of 36 FOOD RE: SMALL, RURAL & ... Agenda Item # 68.

Le nouveau fonds d’infrastructure comprend deux autres éléments, également mis à la disposition des municipalités à compter d’aujourd’hui :

. Vingt-cinq millions de dollars pour financer 20 propositions de projets essentiels présentées précédemment dans le cadre de l’IIM, et ce, en plus des 89 projets de l’IIM qui avaient été annoncés au cours de l’été. Les 21 collectivités en ont été avisées. Vous trouverez de plus amples renseignements à l’adresse Ontario.ca/infrastructuremunicipale;

. Quatre millions de dollars de financement de la capacité aux municipalités dont les populations sont inférieures à 5 000 habitants. Veuillez aller à l’adresse Ontario.ca/infrastructuremunicipale pour voir si votre municipalité est incluse dans ce groupe. Mes employés effectueront un suivi auprès des municipalités admissibles afin de leur donner plus de renseignements.

Finalement, votre maire reçoit une lettre semblable donnant des renseignements détaillés sur ce nouveau fonds d’infrastructure.

Pour de plus amples renseignements sur ce fonds, veuillez communiquer avec le Centre d’information agricole par téléphone au 1 877 424-1300 ou par courriel à [email protected].

Cordialement,

Original signé par

Le directeur, Martin Bohl Direction des programmes pour les collectivités rurales Division du développement économique Ministère des Affaires rurales

MINISTRY OF AGRICULTURE & Page 23 of 36 FOOD RE: SMALL, RURAL & ... Agenda Item # 69.

CHAMBERLAIN RESOLUTIONS

2013-152 Moved: Richard Pollock Seconded: Shirley Blackburn

WHEREAS there is currently a vacant municipal representative on the Englehart and Area Museum Board;

AND WHEREAS a member of the community has agreed to be the municipal representative;

BE IT RESOLVED THAT KAREN PILCH be formally appointed to the Englehart and Area Museum Board as the Chamberlain representative.

“Carried”

2013-153 Moved: Barbara Cook Seconded: Robert Blackburn

WHEREAS the communities of the Town of Englehart, Township of Evanturel, Township of Chamberlain and the Municipality of Charlton and Dack have come together in partnership under the Northern Ontario Heritage Fund Corporation and FedNor for the project known as the “Regional Strategic Plan for the Englehart and Area”;

AND WHEREAS McSweeney & Associates are the consultants for the project and have developed the Englehart & Area Economic Development Strategic Plan containing five main strategic themes with various actions identified under those themes;

AND WHEREAS this project a continuation of the partnership’s efforts to build a strong regional community;

NOW THEREFORE the Council of the Corporation of the Township of Chamberlain hereby resolves to adopt the Englehart & Area Economic Development Strategic Plan as presented;

AND FURTHER THAT the Council hereby resolves to direct the Clerk- Treasurer to continue working with the partner municipalities on an implementation plan/strategy.

“Carried”

2013-154 Moved: Robert Blackburn Seconded: Shirley Blackburn

TOWNSHIP OF CHAMBERLAIN Page 24 of 36 RE: RESOLUTIONS ... Agenda Item # 69.

WHEREAS the Central Timiskaming Planning Board is comprised of four member municipalities;

AND WHEREAS a procedural bylaw and policies have been drafted for the operation of the Planning Board;

AND WHERAS the Planning Board requires start-up funding;

BE IT RESOLVED THAT this municipality will provide $750.00 as start-up funds effective January 01, 2014.

“Carried”

2013-155 Moved: Barbara Cook Seconded: Richard Pollock

WHEREAS the Chamberlain Township Clerk -Treasurer Karen Gerrard has been handling the administrative duties for The Central Temiskaming Planning Board, and

WHEREAS Chamberlain Township feels that performing these duties takes Township Staff away from Chamberlain Township duties;

THEREFORE BE IT RESOLVED THAT Chamberlain Township advises that they will be withdrawing Karen Gerrard from this position, but will be maintaining membership on the Board.

“Carried”

2013-156 Moved: Richard Pollock Seconded: Barbara Cook

WHEREAS there has been an identified need for passing lanes on Highway 11 to Highway 112;

BE IT RESOLVED THAT the sections of Highway 11 to Highway 112 be identified in a letter of request to be submitted to the Ministry of Transportation.

“Carried”

TOWNSHIP OF CHAMBERLAIN Page 25 of 36 RE: RESOLUTIONS ... Agenda Item # 71.

Report of the Finance Committee Monday October 9, 2013 We, your Finance Committee, having examined the following accounts find them correct and recommend payment of same. Cheque # Company Item Amount 22116 ACKLANDS-GRAINGER SIGN DANGER HAZARD MAT, TOWEL$ ROLL, 944.03 TISSUE BATH 22117 GREEN TRACTORS LAWN MOWER PARTS $ 23.19 22118 BASTIEN'S BEVERAGES POP $ 66.85 22119 BROWNLEE EQUIPMENT LAWN MOWER PARTS $ 262.75 22120 ENGLEHART & DISTRICT HOSPITALBATTERIES $ 68.61 22121 ENGLEHART PUBLIC LIBRARY 50% 2013 CONTRIBUTION $ 18,326.00 22122 GRAND & TOY LEGAL SIZE TRAY $ 29.36 22123 HYDRO ONE NETWORKS INC. HYRDO $ 11,445.03 22124 MINISTER OF FINANCE WATER CERTIFICATES $ 230.00 22125 ORKIN CANADA PEST CONTROL $ 209.05 22126 SUPERIOR PROPANE TANK RENTAL $ 223.48 22127 TOWNSHIP OF ARMSTRONG AIRPORT LEGAL FEES $ 10,564.69 22128 RELIANCE HOME COMFORT NATURAL GAS $ 29.09 22129 CST CANADA CO GAS $ 2,289.74 22130 SAFETYCARE INC. SUBSCRIPTIONS $ 666.70 22131 AECOM CANADA LTD WATER & SEWER REPLACEMENT$ PROJECT 21,675.30 22132 ENGLEHART VALU-MART MISC. FOR MUSEUM $ 37.40 22133 MADE IN THE SHADE CLEAN WINDOWS $ 141.25 22134 ONE ON ONE PRINTING CALENDARS $ 700.98 22135 RESURFICE CORP. ROLLER $ 101.94 22136 AKFIT CONSULTANTS EQUIPMENT MAINTENANCE $ 1,698.62 22137 THYSSENKRUPP ELEVATOR (CANADA)QUARTERLY LTD ELEVATOR MAINTENANCE$ 460.09 22138 GRAND & TOY OFFICE SUPPLIES $ 591.70 22139 HYDRO ONE NETWORKS INC. HYDRO $ 129.94 22140 GLEN MILTON GRILL BRICKS FOR HALL $ 5.63 22141 TIMISKAMING SOCIAL SERVICES SOCIALADMINISTRATION SERVICES BOARD $ 27,449.00 22142 NORTHERN TELEPHONE LIMITEDPHONE/INTERNET CHARGES $ 1,738.56 22143 NORTHERNTEL MOBILITY PHONE CHARGES $ 226.00 22144 ONTERA PHONE CHARGES $ 9.00 22145 ONTARIO NORTHLAND RAILWAYFREIGHT $ 14.70 22146 PIONEER DIESEL SANDER PARTS $ 1,057.37 22147 JACKIE STEWART TRAVEL - BEM COURSE $ 545.54 22148 TORONTO STAMP INC. DOG TAGS 2014 $ 177.09 22149 THE TEMISKAMING SPEAKER ADVERSTISING - ARENA OPERATOR,$ FALL 228.19 FAIR 22150 TELUS PHONE CHARGES $ 73.68 22151 LYNN COUTTS ART COMMISSION $ 515.20 22152 ACKLANDS-GRAINGER WORK SUITS $ 340.97 22153 CLAUDE CHARBONNEAU BOOT ALLOWANCE $ 169.44 22154 CJBB RECREATION UPDATES $ 180.89 22155 GARLIN'S GIFT GALLERY PLUS MISC. ITEMS $ 227.00 22156 GRANT HOME HARDWARE FI