NON-AGENDA MAIL June 30, 2016 Page
ITEM
3 - 4 1. June 30, 2016 - AMO Watchfile
5 - 6 2. June 30, 2016 - Finance Department, Non-Agenda Report, Information Technology Mobile Development
7 - 10 3. June 30, 2016 - Lambton County, This Month in Lambton Newsletter
11 - 16 4. June 30, 2016 - AMO Nominations Report 2016-2018 Board of Directors
17 - 18 5. June 30, 2016 - ROMA Conference 2017
19 - 20 6. June 30, 2016 - Metrolinx Media Release - ITS/AVL Technology
21 - 26 7. June 30, 2016 - LAWSS Board Meeting Agenda
27 - 33 8. June 29, 2016 - MMHA - InfoSheet on Community Hubs and Provincial Policy Statement 2014
34 - 36 9. June 27, 2016 - AMO Policy Update - Highlights of the June 2016 Board Meeting
37 10. June 27, 2016 - Lambton County News Release - Temporary Distribution Centre for July Cheques
38 - 40 11. June 22, 2016 - Office of the Registrar General - Possible Canada Post Labour Disruption
41 - 42 12. June 14, 2016 - City of Kenora, regarding the suspension of the Rural Economic Development Program
43 - 48 13. May 26, 2016 - LAWSS Meeting Minutes
Page 1 of 48 Page
Page 2 of 48 AMO Watch File - June 30, 2016
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June 30, 2016
In This Issue - Province announces upcoming Ontario Municipal Board review. - Applications open for Ontario's Connecting Links program. - New proposed guide on development and wildland fire prevention. - Don’t risk missing out! - Forward Together: The Next Generation of Human Services. - Registration open for 2017 ROMA Conference. - Municipal Councillor Financial Literacy course. - It’s time to Cover Your Assets. - Get better investment returns in a low interest rate environment. - Tire steward funding available for sustainable community projects. - Careers with Toronto, Cambridge and Scugog.
Provincial Matters The Ministry of Municipal Affairs is currently seeking input to improve the scope and effectiveness of the Ontario Municipal Board. A consultation paper will be released in fall 2016 for further comment.
Applications are open for the next intake for Connecting Links projects for Spring 2017. Up to $25 million in funding is available. Deadline for applications is October 21, 2016.
The Ministry of Natural Resources and Forestry is proposing guidance to the new Provincial Policy Statement 2014 policy regarding development in areas at higher risk of wildland fire. Comment via the Environmental Registry until July 22, 2016.
AMO, LAS and ROMA Events Don’t risk missing out on the premier municipal Risk Management event. Join us Sept 27 & 28 at CasinoRama for the 2016 Risk Management Symposium. Register today for two days of top of mind topics such as: survival tech; road maintenance; the fine print of entertainment contracts and more. What are you waiting for - register online today!
Mark your calendars for September 22, 2016 for the first joint AMO-OMSSA Human Services Symposium. Program is in development and registration is now available online. See you this Fall at the Hilton Garden Inn, Vaughan.
Looking for details on the ROMA Conference? Registration, hotel and travel deals, and programming information is now available online. Visit our site and join ROMA at the Sheraton Centre Toronto Hotel January 29 to 31, 2017.
Municipal councillors are the stewards of municipal finances. Developing a strong understanding of municipal finance is key. This new work-at-your-own pace course covers topics such as the long term view; roles and responsibilities; and more. Log in today, work at your own pace and get the skills you need!
Cover Your Assets - A Primer on Municipal Asset Management is available as a work-at-your-own-pace online course. Topics include defining asset management (AM), understanding the role of Council in AM, communicating with the public and more. Log in today, work at your own pace and get the skills you need!
LAS Page 3 of 48 http://amo.informz.ca/...ervice/onlineversion/ind/bWFpbGluZ2luc3RhbmNlaWQ9NjkzODkwJnN1YnNjcmliZXJpZD05MDEyOTc4MDY=[6/30/2016 10:08:16 AM] AMO Watch File - June 30, 2016
LAS and MFOA are offering five Investment Basics Workshops to provide municipal staff and elected officials with the details of current investment rules/responsibilities, and to demonstrate how investments can help you to make the most of every tax dollar.
Municipal Wire* The Ontario Tire Stewardship Community Renewal Fund is accepting funding applications until July 31, 2016. Up to $50,000 is available to fund sustainable community projects that use Ontario-manufactured rubber products.
Careers Strategic Financial Planning Manager - City of Toronto. Division: Parks, Forestry and Recreation. For more information and to apply online, please visit Jobs at the City. Please submit your resume, quoting File Number 2241091 X by July 12, 2016.
Director of Communications - City of Cambridge. Job Number: 107. Reports to: Deputy City Manager, Corporate Services. Qualified applicants are invited to apply for this position at Careers at the City of Cambridge by 4:30 p.m., Friday, July 15, 2016.
Deputy Fire Chief - Township of Scugog. Please submit a detailed application outlining current experience, background and education. Applications must be received in writing to the Human Resources Department, by 4:30 p.m., July 29, 2016. Applications should be sent to Lisa Fitton, Assistant to the CAO, via email to [email protected].
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
Page 4 of 48 http://amo.informz.ca/...ervice/onlineversion/ind/bWFpbGluZ2luc3RhbmNlaWQ9NjkzODkwJnN1YnNjcmliZXJpZD05MDEyOTc4MDY=[6/30/2016 10:08:16 AM] THE CORPORATION OF THE CITY OF SARNIA People Serving People
FINANCE DEPARTMENT
NON-AGENDA REPORT
TO: Mayor Bradley and Members of Sarnia City Council
FROM: Lisa Armstrong, Director of Finance
DATE: June 30, 2016
SUBJECT: Information Technology Mobile Development
As outlined in the Information Technology Service Review completed in 2015, the organization had a significant challenge in the utilization of effective mobile technology in the workplace.
Part of this review was the development of a corporate mobile strategy which provided a budget of $10,000 from capital to complete.
To ensure the effectiveness of the funds on the end goal of moving towards a mobile workforce, the Mobile Strategy has been drafted internally and will be reviewed with the Information Technology Steering Committee to finalize.
As part of developing the Mobile Strategy it was recognized that the existing environment did not create a flexible foundation to the growing needs of the organization with regards to mobile technology.
The Information Technology team reviewed the existing environment and found resolutions to reduce the previous road blocks which is planned to be completed in July 2016.
The challenges were with two key areas:
1. Hardware: Existing hardware had limited licensing ability for an increased number of remote users and was beyond serviceable life. New hardware was procured to address this gap with the flexibility to increase the ability of the workforce in the mobile environment.
2. Mobile Device Management Licensing: The previous mobile device management licensing was not flexible to address the continued move
Page 5 of 48 towards mobile working. New mobile device management licensing was secured with the existing vendor at a 50% discount rate for three years to permit the organization to move towards a flexible environment for mobile hardware to meet the needs of the organization moving forward. A report regarding licensing is prepared for the July 11 Council meeting. The final phase of this is an upgrade to our mobile device management solution planned for July 2016 pending Council licensing approval.
With these challenges being addressed, this creates the foundation of a flexible but yet secure environment to move the organization into a greater mobile environment.
One project is near completion with the Sarnia Fire and Rescue Service. This project was initially a smaller scope, but understanding the needs of the service the project was easily expanded in scope but resulted in a decrease in overall costs.
The end result will be the implementation of mobile technology making information resources available to the Fire Services during emergency response and the use of technology to document required vehicle inspections and equipment checklists reducing the use of paper and to better track deficiencies.
Future technology projects for Fire involve creating efficiencies in the building inspection program with mobile inspection capability.
The result of the upgrades and the development of a flexible environment and Strategy, will permit the organization to take advantage of mobile technology to create efficiencies in the organization where required.
Page 6 of 48 Sign In
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The Corporation of the County of Lambton > Residents > This Month In Lambton This Month In Lambton Print Text Size: A A A
The Corporation of the County of Lambton 789 Broadway Street, Box 3000 Wyoming Ontario N0N 1T0 CANADA Telephone: 519 845-0801 Toll Free: 1-866-324-6912 Fax: 519 845-3160 Email: Administration
County Delegation Returns from Annual FCM Conference
Elected and staff representatives of the County of Lambton attended the Federation of Canadian Municipalities (FCM) Annual Conference in Winnipeg where the County was lauded for its contributions to the Alberta Wildfires relief effort. The County received special recognition in front of more than 1,600 municipal delegates when its recent donation of $100,000 to the Canadian Red Cross was highlighted during a tribute to the community of Fort McMurray.
The conference also provided an opportunity for the County delegation to discuss issues of mutual concern with Alberta's Industrial Heartland including the Alberta wildfires, cap and trade legislation, and energy pipeline prospects. The two groups meet annually during the FCM conference. Alberta's Industrial Hartland is a non-profit association of municipalities dedicated to sustainable eco-industrial development. The association represents Canada's largest hydrocarbon processing region.
The Conference also saw County Councillor Anne Marie Gillis re-elected to FCM's Board of Directors for a second straight term.
Drinking Water Protection Zone Signs Signs identifying local areas as "drinking water protection zones" are being installed along select roadways in Lambton County. The initiative is part of an educational campaign raising awareness about the protection of our community's ground and surface water for drinking. A provincially- mandated drinking water Source Protection Page 7 of 48 http://www.lambtononline.ca/home/residents/TMIL/Pages/default.aspx[6/27/2016 4:09:54 PM] Plan for the St. Clair watershed was approved by the Ministry of the Environment and Climate Change last fall and can be found at www.sourcewaterprotection.on.ca.
Implementation of the plan is now underway. The signs are designed to make both emergency responders and the public aware of the locations where a spill could have a significant impact on public drinking water.
The educational campaign is a joint venture amongst the County of Lambton and the local municipalities of Lambton Shores, Point Edward, Plympton-Wyoming, Sarnia, and St. Clair which are areas home to greater drinking water threats as identified in the Source Protection Plan.
Emergencies Lambton
With the arrival of summer and the accompanying threat of severe weather, the County of Lambton has launched a new website designed to help local residents prepare for emergencies at home. EmergenciesLambton.ca includes information on a variety of topics including emergency preparedness and hazards in the Lambton County community.
Users can read up on a number of topics including chemical emergencies, severe summer weather, public health emergencies, severe winter weather, and flooding. Emergency Response Plans of the County and various local municipalities can be found through EmergenciesLambton.ca.
The website also features Past Emergencies such as the 1902 Wanstead Train Wreck, the 1913 Great Lakes White Hurricane, the 1953 Sarnia and 1983 Reece's Corners Tornadoes, and the 2010 Snowsquall Emergency.
Joris Named General Manager of Long-Term Care The County of Lambton has hired Jane Joris as its new General Manager of Long-Term Care. Joris, who has been with the County of Lambton since 1996 and has served as a Long-Term Care Administrator for the last 10 years, takes over for Chris Doyle who is retiring. The General Manager of Long-Term Care oversees care being offered and work performed in the County's three Long-Term Care Homes: Lambton Meadowview Villa in Petrolia, Marshall Gowland Manor in Sarnia, and North Lambton Lodge in Forest as well as the Adult Enrichment Centre day programs.
Joris received her Gerontology Certificate from St. Clair College in 2004 and was certified by the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS) as a Long-Term Care Administrator in 2006. She was instrumental in the development of the Intergenerational Garden and the Learning Lounge/Computer Lab at North Lambton Lodge, currently serves as the Vice Chair of OANHSS and is a life-long resident of Lambton County. Page 8 of 48 http://www.lambtononline.ca/home/residents/TMIL/Pages/default.aspx[6/27/2016 4:09:54 PM] Lambton County Library Summer Reading Lambton County Library's Summer Reading Program begins July 2 at all branches. This
year's TD Summer Reading Club theme is "Wild". Children can pick up a passport from their local library to record their reading and earn prizes. Prizes may be earned in three ways:
Collect stickers for reading and claim a book prize after reading five books (maximum of 5 prizes).
Lego Contest: available for ages 3-5, 6-8, and 9-12. Children can enter to win Lego prizes by uploading a photo of their creation to the library website. Multiple submissions are encouraged.
Wild Masks Contest: available for ages 3-12. Children can enter, as often as they wish, a random draw for a Wild Prize Pack by uploading a photo of themselves wearing their mask to the library website, www.lclibrary.ca. Multiple submissions are encouraged.
Four Teen Challenges will be offered over the summer for ages 13-19. One winner will be selected for each challenge and will win a $25 gift card to the Book Keeper or Cineplex. Participants that enter all four challenges will be eligible to win a $100 gift card to Lambton Mall. Multiple submissions are encouraged.
Blurb A Book (July 4 - July 18): write a funny or sarcastic blurb to recommend a book to your friends and submit it to the library website.
Keep Reading GIFs (July 18 - July 31): create your own book-themed GIF and submit it to the library website.
Blackout Poetry (Aug. 1 - 14): make your own blackout poem and submit it to the library website.
Books in Wild Places (Aug. 15 - 28): Take a photo of a book in a strange place, yourself reading in a strange place, or yourself with a weird face.
Beach Safety Before you head to the beach this summer, check the weather forecast and follow these safety tips from Lambton Public Health:
* Know how to swim and teach your children to swim.
* Use a Personal Flotation Device (PFD): Thanks to funding from the Healthy Kids Community Challenge, beachgoers can borrow a PFD while at Canatara Beach in Sarnia or the main beach in Grand Bend. To borrow a PFD you must provide photo identification. Parents are reminded that PFDs do not replace the need for supervision of children or swimming lessons. Always keep children within arms-reach.
* Be sun safe: when the UV index is 3 or higher, protect skin as much as possible. Always wear 100% UV-protective sunglasses to shield the eyes from damaging UV rays.
* Keep hydrated but don't drink alcohol on or near the water. Photo courtesy Tourism Sarnia-Lambton.
Access Lambton County Council Meetings Online Did you know Lambton County Council meetings are available for live and archival viewing through the Page 9 of 48 http://www.lambtononline.ca/home/residents/TMIL/Pages/default.aspx[6/27/2016 4:09:54 PM] County's website, lambtononline.ca? Council's next Open Session meeting is scheduled to begin at 9:30 a.m., Wednesday, July 7.
Planning a Community Event? Lambton Public Health Can Help
Public Health Inspectors and Tobacco Enforcement Officers from Lambton Public Health (LPH) provide guidance to event organizers and vendors to ensure food safety regulations and Smoke-Free Ontario Act regulations are met.
A 'Community Special Events Package' provided by LPH outlines responsibilities of event organizers and vendors, and includes all necessary forms required when serving food.
Forms, available at LPH or online at www.lambtonhealth.on.ca, must be completed and returned to LPH at least two weeks before the event. For more information, contact Lambton Public Health at 519-383-8331 ext. 3575 or toll-free 1-800-667-1839.
Tweets Tweets by @CountyofLambton
Looking Ahead 9:30 a.m., July 6 - Lambton County Council 9 a.m. & 1 p.m., July 20 - Committee A.M. & Committee P.M. (At
Call of Warden) 9:30 a.m., August 3 - Lambton County Council (At Call of Warden) 9 a.m. & 1 p.m., August 17 - Committee A.M. & Committee P.M. 9:30 a.m., September 7 - Lambton County Council 9 a.m. & 1 p.m., September 21 - Committee A.M. & Committee P.M.
Agendas for past and present Committee and Council meetings is available here. Open Sessions of Lambton County Council are Warden Bev MacDougall streamed live and are also available for archival viewing for a period County of Lambton of one year by clicking on the "Streamed Council Meetings" tab on the County's home page.
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Page 10 of 48 http://www.lambtononline.ca/home/residents/TMIL/Pages/default.aspx[6/27/2016 4:09:54 PM]
Report of the Secretary-Treasurer On Nominations to the 2016 – 2018 AMO Board of Directors
June 30, 2016
Page 11 of 48
June 30, 2016
To: Member Municipalities
It is my pleasure to submit a copy of my report on the candidates standing for election for the 2016 – 2018 AMO Board of Directors, as confirmed by the Returning Officer. The Returning Officer has confirmed candidates against the nomination requirements and processes.
Elections will be held on: Monday, August 15, 2016, 12:00 – 5:00 p.m., and Tuesday, August 16, 2016, 8:30 a.m. – 12:30 p.m. Location: Augustus Ballroom Foyer, Caesars Hotel Windsor
All elected officials from member municipalities in good standing with the Association are eligible to vote. Please note that voting delegates have until 4:00 p.m. Friday, July 15, 2016 to identify or change their caucus, if they have already registered for the conference. After this date, absolutely no changes are permitted to the voting delegates list. This rule is strictly enforced.
Please note that the Heads of the following municipal groups are automatically appointed to the appropriate Caucus of the AMO Board: • L’Association française des municipalités de l’Ontario (AFMO) • Eastern Ontario Wardens’ Caucus (EOWC) • Federation of Northern Ontario Municipalities (FONOM) • Northern Ontario Municipal Association (NOMA) • Large Urban Mayors’ Caucus of Ontario (LUMCO) • Mayors & Regional Chairs of Ontario of Single Cities and Regions (MARCO) • Ontario Small Urban Municipalities (OSUM) • Rural Ontario Municipal Association (ROMA) • Western Ontario Wardens Caucus (WOWC)
Summary: 1. The positions of President and Secretary Treasurer have been acclaimed. 2. Elections of representatives for a two-year term will be held for the following positions, subject to any withdrawals by Candidates: • Large Urban Caucus (5 elected official positions) • Regional and Single Tier Caucus (6 elected official positions) • Rural Caucus (4 elected official positions) • Small Urban Caucus (4 elected official positons)
Respectfully submitted, Trevor Wilcox AMO Secretary-Treasurer General Manager of Corporate Performance, County of Simcoe
Page 12 of 48 2
President
Elected Official Nomination for one position - Acclaimed:
Lynn Dollin, Deputy Mayor, Town of Innisfil
Secretary-Treasurer
Staff Official Nomination for one position - Acclaimed:
Trevor Wilcox, General Manager of Corporate Performance, County of Simcoe
County Caucus
Elected Officials Nominations for three positions – Acclaimed:
Jo-Anne Albert, Councillor, County of Hastings Paul McQueen, Councillor, County of Grey
One County Caucus Elected Official vacancy to be filled by the 2016 – 2018 AMO Board of Directors, as directed by AMO Bylaw No. 2.
Staff Official Nomination for one positions – Acclaimed:
Brenda Orchard, Chief Administrative Officer, County of Huron
Page 13 of 48 3
Large Urban Caucus
Elected Officials Nominations for five positions – Election Required:
Shaun Collier, Regional Councillor, Town of Ajax Cathy Downer, Councillor, City of Guelph Chris Friel, Mayor, City of Brantford Kevin George, Councillor, City of Kingston Rick Goldring, Mayor, City of Burlington Lou Turco, Councillor, City of Sault Ste. Marie Jared Zaifman, Councillor, City of London
Staff Official Nomination for one position:
No Nomination received – staff vacancy to be filled by the 2016-2018 Board of Directors, as directed by AMO Bylaw No. 2.
Northern Caucus
Elected Officials Nominations for four positions - Acclaimed:
Mac Bain, Councillor, City of North Bay (N.E.) Michael Doody, Councillor, City of Timmins (N.E.)
David Canfield, Mayor, City of Kenora (N.W.) Phil Vinet, Mayor, Municipality of Red Lake (N.W.)
Page 14 of 48 4
Regional and Single Tier Caucus
Elected Officials Nominations for six positions – Election Required:
John Abel, Councillor, Town of Aurora Roger Anderson, Regional Chair, Region of Durham Colin Best, Councillor, Region of Halton Brian Bigger, Mayor, City of Greater Sudbury Paul Grenier, Councillor, Region of Niagara David Henderson, Mayor, City of Brockville Mark Taylor, Deputy Mayor, City of Ottawa Allan Thompson, Councillor, Region of Peel Tony Van Bynen, Councillor, Region of York
Rural Caucus
Elected Officials Nominations for four positions – Election Required:
Ron Eddy, Mayor, County of Brant Ronald E. Holman, Councillor, The United Counties of Leeds and Grenville Liz Huff, Councillor, Township of Leeds & the Thousand Islands Bill Vrebosch, Mayor, Municipality of East Ferris Mark Wales, Councillor, Township of Malahide Chris White, Mayor, Township of Guelph/Eramosa
Staff Official Nominations for one position - Acclaimed:
Chris Wray, CAO/Clerk-Treasurer, Municipality of Wawa
Page 15 of 48 5
Small Urban Caucus
Elected Official Nominations for four positions – Election Required:
Gail Ardiel, Deputy Mayor, Town of the Blue Mountains David Beres, Deputy Mayor, Town of Tillsonburg Jim Collard, Councillor, Town of Niagara-on-the-Lake Robert Foster, Councillor, Town of Lincoln Graydon Smith, Mayor, Town of Bracebridge
Staff Official Nomination for one position - Acclaimed:
Larry McCabe, Chief Administrative Officer, Town of Goderich
Page 16 of 48 6 The 2017 ROMA Conference January 27 - 29, 2017 Sheraton Centre Hotel, Toronto
The 2017 ROMA Conference was born out of a need to come together to explore solutions to rural needs and press for meaningful change. This high-impact conference is geared to meet your interests as expressed in the 2016 Rural and Small Communities Focus Session. Here’s some of the early line-up: Confirmed on the Main Stage
Doug Griffiths Addressing Rural Needs Rex Murphy 13 Ways to Kill Your Community How Rural Speaks to Cities Addressing the needs of Ontario, We all do things that undermine our specifically those of Rural and Small National treasures need no introduction, opportunity for success, whether we communities through dialogue with the and so it is with Rex Murphy, writer, are consciously aware of it or not. Province is a key element of the ROMA broadcaster and professional thinker. Communities are no different - all want Conference. ROMA is actively working In his well-known sarcastic intellect, success, plan for it, and reach for it. Yet with the Province to ensure delegates will Rex’s keynote presentation will offer decisions are made that work counter have access to the Province, members of deep insight into how rural communities to long-range goals. Doug will look at the new cabinet and leaders. contribute to Canadian culture, and the how to simply stop doing locally what active connection between them and encourages failure and rather ensure More details to come! cities. attitudes align with goals.
Micro Educational Sessions Session topics being explored include*: • Innovation in Agriculture • Conservation Authority Act • Aggregates and your Rural • Rural Community Hubs Municipality • Future Impact of Energy in Rural • Health in Rural Ontario Ontario • Asset Management in Rural • Broadband Access in Rural Ontario Municipalities • The Pressures of Being Small • Healthy Rural Communities • and more... • Endangered and Invasive Species
Conference registration is now open. Register via fax or e-mail using the form on page two, or log in at roma.on.ca for online registration. Don’t forget to reserve your guestroom today. Full details at roma.on.ca Page 17 of 48 *programming information subject to change. 2017 ROMA AGM and Annual Conference Sheraton Centre Toronto Hotel | January 29 - 31, 2017
Registration Form Name: Title: Organization: Address: City, Province, Postal Code: Phone: E-mail: Registration Fees
Please check registration Early Bird Rate Regular Rate On Site Rate type below. (until July 22, 2016) (until January 28, 2017) (January 29 - 31, 2017) Member Non Member Member Non Member Member Non Member Full Registration $ 550 $600 $600 $650 $ 650 $ 700 One Day - Monday $350 $400 $400 $450 $ 450 $ 500 Half Day - Tuesday $200 $250 $250 $300 $ 300 $ 350
Payment: Completed forms with payment can be sent to ROMA via fax at 416.971.9372 or emailed to [email protected] or mailed to ROMA, 200 University Avenue, Suite 801, Toronto, ON, M5H 3C6
Please remit: Invoice Me (option only available to Member municipalities) Registration Fee $ Cheque made out to Rural Ontario Municipal Association HST (13%) $ MasterCard Visa TOTAL TO BE REMITTED $ Credit Card # Expiry Date Signature Name on Card
Things to Know: Additional Needs • Rates listed do not include HST. Please ensure to include HST when submitting Please list any dietary, accessibility or other needs: your payment. • Confirmation will be sent after each registration, modifications or cancellation. Review your confirmation carefully for accuracy. • All cancellations must be submitted in writing to ROMA via e-mail at events@ ROMA.on.ca. Cancellations received prior to 4:30 pm ET, October 31, 2016 will be eligible for a refund less $95.00 (plus HST) administration fee. Cancellations made after 4:30 pm are non-refundable. An alternate attendee name may be substituted at any time.
Disclaimer: Submission of this registration form provides ROMA with consent to send information on all activities related to current and future ROMA Conferences. If you wish to no longer receive information from ROMA on this please contact [email protected] to unsubscribe. Page 18 of 48 Media Release – Metrolinx facilitates the purchase of ITS/AVL technology on behalf of six Ontario municipalities
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Metrolinx facilitates the purchase of ITS/AVL technology on behalf of six Ontario municipalities; the joint procurement will save $2.3 million Metrolinx Overview Publications
TORONTO: June 23, 2016 – Metrolinx’s Transit Procurement Initiative (TPI) Program, on behalf of six Ontario municipalities, has facilitated the purchase of an Intelligent Transportation System- Automated Vehicles Location Solution (ITS-AVL) to be installed on 127 transit buses. The ITS-AVL technology represents a standardized and sustainable solution that will help participating municipalities meet the 2017 automated announcement requirements of the Accessibility for Ontarians with Disabilities Act (AODA), while improving overall operating efficiencies. The ITS-AVL solution will allow passengers on buses and at bus stops to receive both audio and visual stop announcements.
The six participating municipalities are Temiskaming Shores, Kawartha Lakes, Orillia, Milton, Sarnia and Kingston. These municipalities are expected to save in total approximately $2.3 million over the five-year term of this project.
“Metrolinx is once again pleased to support municipalities through our Transit Procurement Initiative program to expand transportation services in Ontario,” said Bruce McCuaig, Metrolinx President and CEO. “By helping these municipalities get better value for their money, we continue to make the best possible use of public transportation investment dollars, and improve the quality of life in the Province.”
In addition to meeting AODA requirements, this contract will allow participating transit agencies, subject to local approval, to implement additional ITS subsystems, such as Data Management, Regulation, Passenger Information, Data Analysis and Passenger Counting. Each transit agency will have the option to select the types of subsystems needed based on their individual needs.
The ITS/AVL technology will be supplied by Consat Canada which will provide all necessary equipment and support local installations in buses. Also, Consat Canada will arrange for testing, training, repairs and technical support to ensure proper, timely and satisfactory completion of the implementation of the subsystems.
One of the municipalities purchasing the ITS/AVL technology as part of this program is the Town of Milton – a growing transit agency that will benefit from the advantages provided by the Metrolinx initiative.
“Transit systems of our size have limited resources for conducting complex technical procurements. By building on their past expertise with bus purchases, Metrolinx continues to provide us with an opportunity to share technical knowledge, purchasing power and quality support to acquire the intelligent transportation systems we need in order to advance our business,” said Tony D'Alessandro, Coordinator of Transit for the Town of Milton.
The Transit Procurement Initiative (TPI) is a Metrolinx program that helps small- and medium-sized Ontario municipalities save money by reducing unit costs through higher volume purchases and performance-based specifications, avoiding duplicate procurement costs while improving product quality.
Page 19 of 48 http://www.metrolinx.com/en/aboutus/mediarelations/news/20160623_Metrolinx_ITS_Purchase.aspx[6/27/2016 4:16:11 PM] Media Release – Metrolinx facilitates the purchase of ITS/AVL technology on behalf of six Ontario municipalities
Metrolinx is working to provide residents and businesses in the GTHA with a transportation system that is modern, efficient and integrated. Find out more about Metrolinx's Regional Transportation Plan for the GTHA. Find out more about GO Transit, PRESTO, and Union Pearson Express, divisions of Metrolinx.
Media enquiries
For media enquiries, please contact:
Anne Marie Aikins Metrolinx 416-202-5796 [email protected]
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Copyright © Metrolinx 2016 97 Front Street West, Toronto, ON M5J 1E6, Phone: 416-874-5900, Fax: 416-869-1755
Page 20 of 48 http://www.metrolinx.com/en/aboutus/mediarelations/news/20160623_Metrolinx_ITS_Purchase.aspx[6/27/2016 4:16:11 PM]
AGENDA LAWSS Board Meeting
Thursday, June 30th, 2016 10 a.m. Lambton Area Water Supply System – 1215 Fort Street, Sarnia, Ontario N7V 1M1
1. Declaration Of Pecuniary Or Conflict Of Interest
2. Approval of Regular Agenda Minutes
Portable document format (pdf) copy of the minutes for the May 26th, 2016 meeting is attached to this agenda.
“That the minutes of the May 26th, 2016 LAWSS board meeting be adopted.”
Moved by: Seconded by: Carried/Defeated
4. LAWSS Monthly Financial Statements
Pdfs of the April and May 2016 LAWSS budget statements and cash balance sheets are attached for review and approval.
“That the Board accept the financial statements and cash balance sheets for April and May 2016.”
Moved by: Seconded by: Carried/Defeated
June 30, 2016 AGENDA – LAWSS BOARD Page 1
Page 21 of 48 5. OCWA Operational Statements
The operational statements and other materials from OCWA for April and May 2016 are attached as pdfs.
“That the Board accepts the April and May 2016 operational statements and other materials from OCWA.”
Moved by: Seconded by: Carried/Defeated
6. 2016 Capital Projects
The following present 2016 Budget projects for Capital Work. Summary of the capital and major maintenance projects including purchase orders (POs) issued and money spent for April and May 2016 are attached as pdfs.
Items for Consideration:
a) LAWSS Admin HVAC Holdback Payment for 2015 Capital Project - $34,193.03 – The holdback payment was inadvertently not carried over from the 2015 budget. LAWSS General Manager requests permission to pay the amount from the reserve account.
Moved by: Seconded by: Carried/Defeated
Items for Information:
b) 2016 SCADA Work - $200,000 – MegaComm was on site Tuesday, June 2nd to document requirements for the radio systems at the water tower sites including Brigden Water Tower. MegaComm has also contacted GEScan to determine control equipment requirements at the water towers. LAWSS is still awaiting engineering cost from Paton for equipment upgrades and requirements at the water towers. MegaComm noted issues with the installation of the EastLink antenna on the Port Lambton Water Tower. MegaComm has worked with EastLink before and was going to make a recommendation to them on modifying their method of attachment to our Port Lambton Water Tower.
c) 2016 Savoy Street Watermain Replacement - $800,000: Construction ongoing. LAWSS water main was isolated on Tuesday, June 20th.
June 30, 2016 AGENDA – LAWSS BOARD Page 2
Page 22 of 48 d) 2016 Engineering Studies - $100,000: Phase I ESA report by Golder Complete. Cheque issued to Lambton College from LAWSS for Filter Aid research project.
e) 2016 Abandoning 24” Water main and Installation of Valve on Monk St. - $100,000: MIG is working on plan and profile drawings of the water main which will be used to provide OCWA guidance for dewatering the water main. Site meet planned to discuss locations of blind flanges and hydrant at Monk and Michigan. Work is expected to take place in late September or early October. Any required grouting may take place in 2017 depending on cost and required environmental conditions.
f) 2016 LAWSS Site Security Upgrades - $30,000: Armour stone in place waiting for signage and fence to be installed as soon as materials arrive. It was also determined that bollards also need to be installed on the sidewalk to limit access distances to 4 feet. In addition, the gate location on the east side of the plant was moved farther south so it would be located on a flat portion of property.
g) 2016 Upgrade of new Admin HVAC for Water Treatment Plant - $50,000: Boiler design issued to Poleair in order to provide a cost to do this work.
h) 2016 VFD at WTP - $635,000: Commissioning of the project to take place in early July.
i) 2016 Polymer System Replacement - $511,000: Commissioning will take place over the summer and following commissioning of the VFD.
j) 2016 Main Plant HVAC Replacement - $628,000: Bluewater Power installed energy monitoring device on Main Plant Chiller on Monday, June 20th and will remove in two weeks. Following this design of Main Plant HVAC can be finalized.
k) 2016 Major Maintenance - Security Camera Upgrade - $7,500: As per the Police Security Assessment it was recommended that a camera should capture activity ongoing in south-east corner of property. LAWSS General Manager worked with OCWA to get the front camera panning the entire frontage of the property. Therefore, no additional camera was required and no additional money will need to be spent.
“Motion to move items (b) to (k) as information.”
Moved by: Seconded by: Carried/Defeated
7. Ongoing Issues
a) Water Flows: The water flow for April and May 2016 are attached as pdfs.
June 30, 2016 AGENDA – LAWSS BOARD Page 3
Page 23 of 48 b) Emergency Repair Chamber By-Pass along Zion Line at Bear Creek in Township of Warwick: The DFO has identified an endangered species at risk in Bear Creek. The species is a Round pigtoe which is a mussel and for more information see https://www.ontario.ca/page/round-pigtoe). Based on this issue, the LAWSS General Manager decided it would be best to find an alternate repair method. Several options were considered including using a wall saw to remove the existing spool piece, installing a new piece of pipe through the existing pipe and abandoning chamber, and completing removing the chamber and installing a new water main and buried valve. This third option was determined to be the best option in term of minimizing cost while not introducing unnecessary pressure drops in the area.
c) Emergency Repair Chamber By-Pass along London Line: Work will take place in September.
d) Permission to Install Antenna and Store Equipment at LAWSS Water Towers for Lambton County Fire: It is of note that MegaComm reported ice damage to the top railings attached to Forest Water Tower, Watford Tower and Port Lambton Water Tower. MegaComm recommends repair of these top railings prior to attaching any antennas for the Fire Radio Project. The exact monthly fee for using the LAWSS towers for their antennas also needs to be determined by the LAWSS Board.
e) Law Suit Related to A Trip and Fall on Federal Property Adjacent to LAWSS and in the area of the Repaired Shoreline Protection: No update.
f) LAWSS Flowmeter at Watford Tower: Work in planning stage.
g) Courtright Line Meter Chamber Repair: Test with St. Clair Township staff to determine if Chamber can be isolated took place on Tuesday, June 21st. Work is schedule for week of July 11th.
h) Member Municipalities Confirmed and Predicted Water for Future Planning: Still waiting on some responses.
8. New Business
a) Blue-Green Algae: Attached as pdf is a letter from the Ministry of Environment and Climate Change – Safe Drinking Water Branch regarding blue-green algae. Also attached as a pdf is a new standard operating procedure (SOP) for Monitoring Blue- Green Algae. This SOP includes weekly checks of the water for the presence of blue green algae over the intake from the LAWSS roof (north-west corner). The existing SOP for responding to Blue-Green Algae is also attached as a pdf. This SOP was modified based on information in the letter from the MOECC.
b) LAWSS Existing Procedural By-Law: The existing procedural by-law for LAWSS is attached as a pdf.
June 30, 2016 AGENDA – LAWSS BOARD Page 4
Page 24 of 48 c) LAWSS Website: LAWSS General Manager has contacted a local firm to assist with upgrading website to easily allow meeting agenda and minutes to be posted. The cost for the work from CCI Studies is $7,050. LAWSS General Manager would like to use funds from the Engineering Studies account to proceed with this work immediately to allow meeting agenda and minutes to be posted as requested by the LAWSS Board.
d) Management Review: Meeting to take place on Tuesday, June 28th. This meeting is required under the Drinking Water Quality Management System. A summary of the meeting and results will be supplied to the LAWSS Board. At that time the Operational Plan will be endorsed by the LAWSS Chair and the LAWSS General Manager.
e) LAWSS Unused Properties in St. Clair Township: A map showing the 14 unused properties in St. Clair Township is attached. St. Clair Township has agreed to purchase properties labelled 2 – 14 for a fee of $1 plus legal fees. Note that property number 1 is a triangular piece out of a 10-acre property and the property owner has previously expressed interest in purchasing that piece for $1 plus legal fees.
9. IN-CAMERA Meeting
The Board will adjourn to an in-camera meeting if necessary.
10. Chair to Rise and Report on the Matters of Public Concern from the In- Camera Session
The Chair will report as required.
11. Adjournment/Next Meeting
“That the LAWSS Board adjourn this meeting to its next meeting on Thursday, July 28th 2016 at 10 am at the LAWSS Water Treatment Plant.”
Moved by: Carried/Defeated
June 30, 2016 AGENDA – LAWSS BOARD Page 5
Page 25 of 48 pdf Attachments:
1. Minutes of LAWSS Board Meeting May 26th, 2016 2. LAWSS Cash Balance Sheet – April 2016 3. LAWSS Cash Balance Sheet – May 2016 4. OCWA Monthly Operations Report – April 2016 5. OCWA Monthly Operations Report – May 2016 6. OCWA Data Report for LAWSS – April 2016 7. OCWA Data Report for LAWSS – May 2016 8. OCWA Health and Safety Work Order Status April 2016 9. OCWA Health and Safety Work Order Status May 2016 10. OCWA Work Order Status April 2016 11. OCWA Work Order Status May 2016 12. OCWA Health and Safety Work Order Status Jan – April 2016 13. OCWA Health and Safety Work Order Status Jan – May 2016 14. OCWA Work Order Status Jan – April 2016 15. OCWA Work Order Status Jan – May 2016 16. LAWSS Project List – April 2016 17. LAWSS Project List – May 2016 18. LAWSS Flows April 2016 19. LAWSS Flows May 2016 20. Blue-Green Algae Letter to Municipalities 21. NEW LAWSS SOP for Monitoring Blue-Green Algae 22. Revised LAWSS SOP for Responding to Blue-Green Algae 23. LAWSS Procedural By-Law No 1 – 2008 24. Map Showing 14 Unused Properties in St. Clair Township
June 30, 2016 AGENDA – LAWSS BOARD Page 6
Page 26 of 48 Community Hubs and the Provincial Policy Statement, 2014
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Planning and Application Resource Purpose of this InfoSheet Centre This InfoSheet will assist municipalities in the Provincial Policy Statement implementation of Provincial Policy Statement, 2014 (PPS, 2014) policy 1.6.5, to enable the development of Related Legislation community hubs. This supports the PPS, 2014 goals of The Oak Ridges Moraine developing “strong, livable, healthy and resilient communities”. Municipalities should use this InfoSheet to The Smart Growth for Our develop local policies that support up-front coordination Communities Act, 2015 (Bill 73) and planning for community hubs. It may also be relevant Ontario Municipal Board Review to other organizations interested in hub development. Local Government Provincial Policy Statement, 2014
Municipal Service Offices The PPS, 2014 plays a key role in Ontario's land use planning system. It provides policy direction on Ontario Building Code matters of provincial interest related to land use planning and development. The PPS, 2014 includes provincial policy direction on building strong healthy communities, wise use and management of resources, The Learning Centre and protecting public health and safety.
As an integral part of building strong, livable, healthy and resilient communities, the PPS, 2014 includes Contacts specific policy direction on community hubs, encouraging co-location of public service facilities to facilitate ServiceOntario Centres service integration, and to promote cost savings and accessibility. There also are other policies that support community hub development (See Policy Section). Telephone Directory
Contact Us What is a Community Hub?
MPPs Community hubs are places where people can access a range of services, programs and activities. Community hubs can be virtual or physical, co-located or integrated. They can provide access to a variety Virtual Reading Room of health, education, recreation and sport, cultural, government, community or social services and programs. There is no single definition for community hubs; each hub is as unique as the community it serves and is focused on meeting local needs. A community hub can be a school, a community centre, an Follow us early learning centre, a library, an older adults’ centre, a youth centre, a community health centre, a government service centre, a business incubator, or any combination of these or other spaces that offers programs and services to the public.
“Whether virtual or located in a physical building, whether located in a high-density urban neighbourhood Page 27 of 48 http://www.mah.gov.on.ca/Page14805.aspx[6/29/2016 11:15:32 AM] Community Hubs and the Provincial Policy Statement, 2014
Other Resources or an isolated rural community, each hub is as unique as the community it serves and is defined by local needs, services and resources”. - Karen Pitre, 2015. Community Hubs in Ontario: A Strategic Framework and Action Plan
Policy Direction Provided by the PPS, 2014:
Policy 1.6.5: Public service facilities should be co-located in community hubs, where appropriate, to promote cost-effectiveness and facilitate service integration, access to transit and active transportation.
Other policies can help facilitate community hub development by encouraging or requiring: 1.1.1 healthy, livable and safe communities 1.1.3.2 efficient use of land and resources 1.1.3.3 intensification and redevelopment 1.1.4.1 healthy, integrated and viable rural areas 1.2.1 coordination across jurisdictions, with other agencies and boards 1.3.1 compact, mixed-use development 1.5.1 public facilities and spaces, community connectivity 1.6.3 optimal use of existing facilities, adaptive re-use 1.6.7.3 transportation connectivity 1.6.7.4 active transportation and transit- supportive development 1.6.7.5 integration between transportation and land use planning 1.7 sense of place, well-designed built form, and community character 1.8.1 energy efficiency and conservation
Other enabling policies include:
4.7 keeping official plans up to date 4.8 keeping zoning by-laws up to date
PPS, 2014 Related Definition:
Public Service Facilities: means land, buildings and structures for the provision of programs and services provided or subsidized by a government or other body, such as social assistance, recreation, police and fire protection, health and educational programs, and cultural services. Public service facilities do not include infrastructure.*
*Infrastructure is also a defined term in the PPS, 2014
What are Some Outcomes of Community Hubs?
Some commonly recognized outcomes of community hubs include:
Improved access to a greater range of person-centered services due to collaboration Optimized use of existing buildings and land, to create more complete communities and reduce greenhouse gas emissions Capital and operating cost savings through facility sharing or integration Improved health, social and economic outcomes for newcomers, seniors, children, and families Reduced stigma that may be associated with single-purpose facilities (e.g., mental health or addiction services)
Words often used to describe the community hub concept: …integrated, seamless, one-stop shop, wraparound, client-centred, accessible, responsive, “right care, at the right place, at the right time”…
Source: Evidence-Based Foundation for Community Hubs
Page 28 of 48 http://www.mah.gov.on.ca/Page14805.aspx[6/29/2016 11:15:32 AM] Community Hubs and the Provincial Policy Statement, 2014
Bathurst Finch Hub
How Land Use Planning Can Support Community Hub Development
Proactive, collaborative land use planning can play an important supportive role early in the community hub development process, and can be part of a broader, integrated strategy. This InfoSheet recognizes that the successful development of community hubs goes beyond land use planning. Other elements such as financing partnerships, adaptive-reuse and joint-use agreements, and governance models also play an important role. Still, local policies that require up-front planning for hubs can help break down barriers and facilitate hub development. Some land use planning tools of relevance to community hub development are described below.
Official Plans
A municipal official plan is the primary land use planning tool describing a community’s vision and overall planning policy direction. Municipalities should incorporate policies and supportive land use designations into their official plans to pro-actively promote community hub development, collaboration and service integration in their communities. These can be further supported by policies promoting accessibility and community connectivity, and can complement other municipal objectives to address community needs in an integrated manner.
Sample Official Plan Policies:
6.6.1… This Plan anticipates the expansion of this public service facility-like campus through the addition of uses such as a high school, curling rink, cultural centre and similar community facilities.
6.6.2.3 In designing the facilities, consideration should be given to pedestrian linkages in an attempt to encourage walking and cycling among and between facilities and the community.
6.6.2.4 Facilities will be integrated with parks and open space areas wherever feasible. Urban design principles will apply to ensure energy efficient design, connectivity with other community facilities, barrier- free access …creating a liveable winter environment. Dubreuilville Official Plan (Northeast)
F.2.2. Where appropriate, establishing community hubs allows the co-location of public service facilities to provide convenient, integrated, and cost-effective services. City of Kenora Official Plan (Northwest)
4.0 Public service facilities should be co-located in community hubs, where appropriate, to promote cost- effectiveness and facilitate service integration, access to transit and active transportation. County of Frontenac Official Plan (East)
2.3.9 Where opportunities exist, the Township will encourage the co-location of public service facilities into community hubs.
3.5.3 Schools within the Township … are community hubs where all people can gather to learn and participate in a range of activities offered by community organizations. Council supports and encourages partnerships between local community organizations and local school boards to use the schools as community hubs … Township of Alnwick/Haldimand Official Plan (East)
4.8.4 The development of private sector recreation facilities and joint use with educational and other institutional uses is encouraged. City of Dryden Official Plan, Office Consolidation (Northwest)
Page 29 of 48 http://www.mah.gov.on.ca/Page14805.aspx[6/29/2016 11:15:32 AM] Community Hubs and the Provincial Policy Statement, 2014
Zoning By-Laws
Zoning by-laws implement the objectives and policies of the official plan by regulating and controlling the use of land. Zoning by-laws achieve this by stating: what land uses are permitted; where buildings and other structures can be located; what types of buildings are permitted; and specifying such factors as maximum and minimum lot sizes and dimensions, parking requirements, and maximum and minimum building heights and setbacks.
The PPS, 2014 requires zoning by-laws to be kept up to date. They should also be flexible enough to facilitate and not pose barriers to community hub development – the types of facilities should be identified as permitted uses in a wide range of zones.
Every community’s zoning by-law is unique. However, the types of public service facilities often co-located in community hubs (community recreation, education, institutional, etc.) are commonly identified as permitted uses in a range of zones, including residential, institutional, commercial, parkland and open space, and mixed-use zones.
Community Improvement Plans (CIPs)
The CIP approach offers a flexible and strategic framework for dealing with land use change in a coordinated manner. CIPs target parts of a community for strategic development or redevelopment. Municipalities can acquire, hold, clear, lease and sell land in designated areas and provide grants or loans as incentives for specific projects that benefit the community.
CIPs can cover areas that range from specific properties to streetscapes, neighbourhoods and entire communities. Program coverage can span a wide spectrum of municipal objectives including, for example, community hub development, preservation and adaptive reuse of heritage buildings for community use, or provision of affordable housing and related services.
What Community Hubs Offer
Some of the amenities hubs can offer to meet the unique needs of a community include:
A convenient location to access a broad range of services, such as recreation and sport, library, education, community health, legal, employment, newcomer settlement, addiction, counselling, and affordable housing services A gathering place or meeting place for community members A place for social interaction and sharing of skills and knowledge A place where people of different ages, cultures, and backgrounds can come together to learn and grow A place to connect newcomers and existing community members to available services A place to host events or showcase local talent, culture, art, food, etc.
Community Hub Facility Models
Community hubs can take a variety of forms, such as permanent buildings at a single location or in a campus, “mobile” hubs that serve smaller or transient populations (i.e., as found in some Northern and rural communities), “virtual” hubs that provide services from a central electronic access point, or hubs that occupy temporary spaces. When hubs occupy physical buildings, they may be located in existing facilities redeveloped or adapted to meet local needs, or built new with specific objectives in mind.
Page 30 of 48 http://www.mah.gov.on.ca/Page14805.aspx[6/29/2016 11:15:32 AM] Community Hubs and the Provincial Policy Statement, 2014
Rexdale Community Hub
Physical buildings that serve as community hubs often involve the following design elements:
Energy efficient, sustainable design Accessible, bright, welcoming facilities with seamless access to services through way finding and signage Flexible, multi-use programming spaces and patron-oriented services (age or culturally appropriate) Spacious common areas with seating and reception areas that provide facility orientation Connections to parkland/greenspace/trails and a variety of outdoor spaces that extend the range of offerings A central location within the service area, with easy access to arterial roadways, transit and active transportation networks
What are some “best practices” for community hub development?
This InfoSheet has been developed primarily for municipalities as the main implementers of PPS, 2014 policies. However, the list of best practices could be relevant for any organization interested in hub development (e.g. social service agencies, not-for-profit organizations, community groups). Best practices for hub development include:
1. Thoroughly assess community needs and priorities, existing resources and opportunities and hub- supportive assets 2. Define and engage the target user(s) or client group(s), to assist in planning and decision-making around goals and objectives for hub development 3. Identify and recruit local leaders and community champions, and bring together potential service providers [1] early in the process 4. Develop a solid understanding of the mandates, needs and requirements of potential service providers/partners 5. Where physical buildings are required, review opportunities for adaptive reuse of existing spaces before building new 6. Review siting considerations such as access to public transit and active transportation networks, adequate parking, and community connectivity 7. Review relevant planning documents, policies and intensification targets, and ensure appropriate planning, zoning and servicing requirements are met 8. Assess funding models and partnerships, governance models, and opportunities for service integration, shared programming or joint-use 9. Develop performance monitoring measures and an evaluation framework Page 31 of 48 http://www.mah.gov.on.ca/Page14805.aspx[6/29/2016 11:15:32 AM] Community Hubs and the Provincial Policy Statement, 2014
[1] Can include public sector, non-profit, and private sector providers.
Indigenous children attending a Friendship Centre program
Helpful Resources on Community Hubs:
Community Hubs in Ontario: A Strategic Framework and Action Plan Provincial Policy Statement, 2014
Dryden Regional Training and Cultural Centre
For More Information, Contact:
Ministry of Municipal Affairs and Housing
Provincial Planning Policy Branch (416) 585-6014
Municipal Services Offices Central (Toronto) (416) 585-6226 Toll Free: 1-800-668-0230
West (London) (519) 873-4020 Toll Free: 1-800-265-4736
East (Kingston) (613) 545-2100 Toll Free: 1-800-267-9438
Northeast (Sudbury) (705) 564-0120 Toll Free: 1-800-461-1193
Northwest (Thunder Bay) (807) 475-1651 Page 32 of 48 http://www.mah.gov.on.ca/Page14805.aspx[6/29/2016 11:15:32 AM] Community Hubs and the Provincial Policy Statement, 2014
Toll Free: 1-800-465-5027
High School cafeteria/community meeting and program space
The common roof™, Orillia Location
Note to User
This InfoSheet summarizes complex matters and reflects legislation, policies and practices that are subject to change. It should not be relied upon as a substitute for specialized legal or professional advice in connection with any particular matter and should not be construed as legal advice. The user is solely responsible for any use or the application of this information. As such, this Ministry does not accept any legal responsibility for the contents of this InfoSheet or for any consequences, including direct or indirect liability, arising from its use.
Community Hubs Ontario www.ontario.ca/page/community hubs
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Page 33 of 48 http://www.mah.gov.on.ca/Page14805.aspx[6/29/2016 11:15:32 AM] June 27, 2016
AMO Report to Member Municipalities Highlights of the June 2016 Board Meeting
To keep members informed, AMO provides updates on important issues considered at regular AMO Board of Directors’ meetings. Highlights of the June 24, 2016 meeting include:
Provincial Review of the Ontario Municipal Board (OMB) The provincial government has announced that it is proceeding with the anticipated OMB Review this fall. The AMO Board has started its analysis and supports among other matters, scoping the jurisdiction of the OMB in a way that doesn’t create new risk of court actions, improving processes through rigorous pre-screening and vetting of appeals, and ensuring OMB members are focussed first and foremost on good planning. Contact: Cathie Brown, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 342.
Great Lakes Water Diversions After review of the recent Waukesha diversion decision, the AMO Board directed a letter be written to the Premier expressing severe concern over the recently approved diversion from Lake Michigan. AMO’s letter will urge the provincial government to intervene to ensure the principles of the Great Lakes Compact are upheld. Contact: Craig Reid, Senior Advisor, Email: [email protected], (416) 971- 9856 Ext. 334.
AMO Response to Bill 204, the Promoting Affordable Housing Act, and Inclusionary Zoning Bill 204 has carried in First Reading. The Bill, if passed, would further the provincial Long-Term Affordable Housing Strategy by amending the Housing Services Act, the Planning Act, the Development Charges Act, the Residential Tenancies Act, and repealing the Elderly Persons Housing Aid Act. Generally, the Board is supportive of measures that will promote affordable housing in a manner that is effective, cost efficient, and does not transfer additional responsibilities and costs to municipal governments. The Board also approved a consultation response on new inclusionary zoning regulations that will promote flexibility for municipal governments to make effective decisions based on local need and circumstances. AMO is seeking a meeting with the new Minister to discuss the Bill. Contact: Michael Jacek, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 329.
Page 34 of 48 Marijuana Legalization and Municipal Interests The federal government is looking to introduce legislation that would legalize recreational marijuana use in Spring 2017. Staff presented early research on potential models of marijuana legalization and sales/distribution to understand potential municipal impacts. The Board has now directed that a task force be formed to further investigate marijuana legalization and to engage immediately with federal and provincial governments about roles and responsibilities and implementation questions around the pending new marijuana legalized regime. Contact: Craig Reid, Senior Advisor, Email: [email protected], (416) 971- 9856 Ext. 334.
Blue Box Steward Obligation Decision Waste Diversion Ontario (WDO) released the 2016 Blue Box Steward Obligation on June 22nd. The 2016 Steward Obligation determines the funding municipalities receive for providing 2014 Blue Box services on behalf of brand owners and producers of designated printed paper and packaging. The Board expressed concerns with how the 2016 Steward Obligation was determined (which does not reflect the method that the arbitrator used in the previous year) and directed staff to continue the current advocacy work for a more reasonable approach. Contact: Dave Gordon, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 371.
Municipal Infrastructure Investment and Financial Sustainability Research Critical to the implementation of an asset management plan is a long-term financial plan. The federal Gas Tax plays one part in financing municipal asset requirements. York Region, along with input from the Municipal Finance Officers’ Association, have been developing an evidence-based financial framework that looks at municipal financial sustainability for infrastructure. It is anticipated that the framework, once created, will serve as a guide to municipal governments while research will also be integrated into the AMO Board’s work on “What’s Next Ontario?”. A presentation on this research will be made at the AMO Conference in August in Windsor. Contact: Chris VanDooren, Gas Tax Manager, Email: [email protected], (416) 971-9856 Ext. 410.
Conservation Authority Act Review The Ministry of Natural Resources and Forestry has consulted on the directions proposed for improving conservation authority (CA) functioning. The Board supported recommendations regarding the use of memorandum of understandings between municipalities and CAs to harmonize delivery where multiple CAs cross municipal boundaries, agreeing
Page 35 of 48 to roles to minimize/reduce overlap occurring, and setting best management practices for service standards. The proposed alteration of representation on the CA boards is not seen as necessary. The need for provincial assistance to bolster CAs where meeting the mandated services is recommended. Comments to EBR 012-7583 posting closes on September 9. Contact: Cathie Brown, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 342.
LAS Update LAS presented its 2015 Performance Report and Financial Statements to the Board. 2015 was a successful year for LAS with 375 municipalities having either saved or made money in 2015 through LAS programs and services. Link to report: www.las.on.ca/PDFs/About/Annual- Report/LASAR15A4Web.aspx. Contact: Judy Dezell, Enterprise Centre Director, Email: [email protected], (416) 971-9856 Ext. 306.
Page 36 of 48 Ontario Works Department Telephone: 519-344-2057 150 N Christina Street Toll-free: 1-800-328-2882 Sarnia, ON N7T 8H3 Fax: 519-344-2023
NEWS RELEASE For Immediate Release
Ontario Works Department to Establish Temporary Distribution Centre for July Cheques Monday, June 27, 2016
Sarnia, ON - In an effort to avoid delays as a result of a potential postal service disruption, the County of Lambton's Ontario Works Department will be opening a temporary distribution centre where people in receipt of Ontario Works assistance can pick up their July cheques.
The distribution centre will be available to those who normally receive payments by mail only.
"Most people receive their payments by direct bank deposit and for these people, it will be business as usual," said Jane Dalziel, Manager, Ontario Works. "However, those who typically receive their cheque by mail will need to visit the temporary distribution centre in the Bayside Mall in downtown Sarnia."
The temporary distribution centre will be open from 8:30 a.m. to 4:30 p.m., Wednesday, June 29 and Thursday, June 30, 2016. Identification is required in order to pick up cheques. The distribution centre will be located in Training Room 2/3 on the second floor of Lambton Shared Services Centre at Bayside Mall.
Direct bank deposit cheque statements will not be distributed at this time. Drug benefits have been extended so that June coverage will be valid into July and new cards will be issued at a later date.
More information about the potential postal service disruption and how it affects monthly Ontario Works assistance can be found by clicking on the "Ontario Works" tab under the "Residents" heading at www.lambtononline.ca.
-30- Please contact:
Jane Dalziel Manager, Ontario Works County of Lambton 519-344-2057 ext. 2168 [email protected]
www.lambtononline.ca Page 37 of 48 ServiceOntario ServiceOntario
Office of the Registrar General Bureau du registraire général
P.O. Box 4600 c.P. 4600 Ontario Thunder Bay ON P7B 6LB Thunder Bay ON P7B 6L8 Toll free: 1 800 461-2156 Sans Frais: 1 800 461-2156 Telephone: 41 6 325-8305 Téléphone: 41 6 325-8305 ttî I I ! JUN 2 7 20t6 I
I Memorandum I
Date June 22,2016
To: Division Registrars and Marriage Licence lssuers
From: Alexandra Schmidt Director and Deputy Registrar General
Subject: Possible Canada Post Labour Disruption
The Canadian Union of Postal Workers (CUPW) is in a legal strike position effective July 2,2016. This does not mean that a strike by employees, or a lockout by the employer, will occur. ln order to minimize the impact on government services during the Canada Post labour disruption and to continue to provide registration and certificate services to Ontarians, as a temporary measure municipalities are requested to fonruard vital event registration documents (death, stillbirth and marriage) to our office via courier weekly as required.
Alternatively, municipalities may wish to hold registration documents until the end of the labour disruption. Please remember that you are responsible for the proper handling of vital event registration documentation. A significant part of this responsibility is safeguarding the original documents and the information they contain. ln the event we receive an urgent request to expedite a death, stillbirth or marriage registration if the municipal clerk/delegate has performed the marriage, we will contact you and request that the registration documents be couriered to our office.
All SeruiceOntario centres and online services are open for business as usual. However, ServiceOntario products that depend on mail delivery by Canada Post may be delayed. All birth, death and marriage certificates will be couriered to customers during the strike.
Foreign Divorce Authorizations:
Please instruct couples planning to marry to courier their request and documentation to the Office of the Registrar General, Attention: Foreign Divorce Authorization. Completed authorizations will be sent via courier to the prospective couple.
Page 1 of2 Page 38 of 48 Expediting a Marriage Registration:
When issuing marriage licences, please provide a copy of the enclosed lmportant lnformation for Marriage Officiants with the licence. ln the event a recently married couple requires their marriage registration to be expedited, they should be encouraged to speak with the person performing their marriage to make arrangements to have their marriage licence couriered to the Office of the Registrar General.
Regular mail delivery will resume once the labour disruption is over. For up-to-date information about service disruptions visit Ontario.ca.
Please do not hesitate to contact the dedicated Division Registrar Helpline (1-807-343- 7431) should you have any questions or require assistance.
Thank you for your continued support and cooperation
Alexandra Schmidt Director and Deputy Registrar General
Encl.
Page 2 of 2 Page 39 of 48 ServlceOntario ServiceOntario
Oflice of the Registrar General Bureau du regislraire général P.O. Box 4600 c.P,4600 Ontario Thunder Bay ON P7B 6LB Thunder Bay ON P7B 6Lo Toll free: 1 800 461-2156 Sans Frals: 1 800 461-2156 Telephone: 416 325-8305 Téléphone: 416 325-8305
lmportant lnformation for Marr¡age Off¡ciants
Subject: Expediting a Maniage Registration during a Canada Post Labour Disruption
The Canadian Union of PostalWorkers (CUPW) is in a legal strike position effective July 2,2016. This does not mean that a strike by employees, or a lockout by the employer, willoccur.
The Ministry of Government and Consumer Services, ServiceOntario is working to minimize the impact on govemment services during the Canada Post labour disruption We appreciate that the postal service disruption is inconvenient and we are doing everything we can to ensure critical services and benefits continue to be delivered in a timely manner. ln the event a recently manied couple requires their marriage registration to be expedited, you may wish to have their maniage licence couriered to the Office of the Registrar General.
All birth, death and marriage certificates and certified copies will be couriered to customers during the labour disruption. Couples can apply for their marriage certificate or certified copy online at Ontario.ca.
Please ensure to provide your full mailing address, including apartment and buzzer number, when completing the application form. Certificates and certified copies will not sent by courier to a post office box.
Thank you in advance for your patience and cooperation.
Page 40 of 48 The Corporation of the City of Kenora Council Resolution
Resolution No. {QI Moved by
Seconded by
June 14, 2016
IVI\/(VivI\lI\lI\lAll\lI\lr\It\JI\l!\I/\Jl\lI\Il\lI\lI\Jl\IIVAIAll\lI\lI\lr\lI\lt\/lVI\IIVIVlVl\II\Ir\lr\lrVt\lI\Il\II\I/\lI\lIVrVAIf\II\l
Whereas in the 2016 Ontario Budget, the government of Ontario has suspended current intake of applications to the Rural Economic Development Program and has indicated that it plans to integrate the program into the Jobs and Prosperity Fund; and
Whereas the Jobs and Prosperity Fund is narrowly focused and is restricted to private sector organizations and industry partners, which prevents access to funding for rural municipalities and others who formerly benefitted from the Rural Economic Development Program. The emphasis on large projects that meet either of minimum $5 million or $10 million in eligible project costs thresholds, will significantly restrict benefits from this fund; and
Whereas in contrast, the Rural Economic Development Program supported a number of capacity building projects including but not limited “Business Retention and Expansion” and “Downtown Revitalization” projects and Economic Development Strategic Planning projects for small rural municipalities who were looking to improve their local economy; and
Whereas because the Jobs and Prosperity Fund is not specifically designated for rural areas, that that funds from this program will likely favour more urban areas of the province;
Now Therefore be it Resolved that the Council of the City of Kenora asks the Province of Ontario to reconsider the suspension and the integration of the Rural Economic Development Program into the Jobs and Prosperity Fund with the view to ensuring that the Rural Economic Development Program stays as an intricate funding program of the Province that will support capacity building and foster economic growth in rural municipalities in Ontario; and further
That this resolution be circulated to all municipalities in Ontario requesting that they endorse and support this resolution and communicate their support to the Premier and the Minister of Agriculture, Food and Rural Affairs.
Page 41 of 48 Resolution No. Page 2 June 14, 2016
.m_W/?j ¢4¢/ W A/ Recorded Vote AYE NA‘! Dec. of Absent Interest Councillor Goss Councillor McMillan Councillor Reynard Councillor Roussin Councillor Smith Councillor Wasacase Mayor Canfield
DISTRIBUTION:
Page 42 of 48
MINUTES LAWSS Board Meeting
Thursday, May 26th, 2016 10 a.m. Lambton Area Water Supply System – 1215 Fort Street, Sarnia, Ontario N7V 1M1
Attendees: Andy Bruziewicz, Chair, City of Sarnia Bill Weber, Vice Chair, Municipality of Lambton Shores Larry MacKenzie, Village of Point Edward Lonny Napper, Town of Plympton-Wyoming Todd Case, Township of Warwick Steve Arnold, Township of St. Clair Matt Deline, Township of St. Clair Andre Morin, City of Sarnia David Fielding, Town of Plympton-Wyoming Dale Le Britton, OCWA Regional Manager Susan MacFarlane, LAWSS General Manager
1. Declaration Of Pecuniary Or Conflict Of Interest
2. Presentation of Draft Audited Financial Statement for 2015 and Audit Report by Pete Barnes of BDO
The Draft Audited Financial Statement for 2015 and Audit Report is attached as a pdf. Prior to finalizing the financial statement the motion must be passed. The final audited financial statement and audit report will then be released by the end of May.
May 26, 2016 MINUTES – LAWSS BOARD Page 1
Page 43 of 48 “Motion to approve the transfer of $127,749 from the reserve account to operations as per Schedule 4 on page 13 of the Draft Financial Statement.”
Moved by: Mayor Napper Seconded by: Mayor Weber Carried
“Motion to approve the Draft Audited Financial Statement as presented and create Final Audited Financial Statement for 2016.”
Moved by: Mayor Arnold Seconded by: Mayor MacKenzie Carried
“Motion to appoint BDO as the Auditor for LAWSS for the 2016 Fiscal Year.”
Moved by: Mayor Weber Seconded by: Mayor Arnold Carried
3. Approval of Regular Agenda Minutes
Portable document format (pdf) copy of the minutes for the April 28th, 2016 meeting is attached to this agenda.
“That the minutes of the April 28th, 2016 LAWSS board meeting be adopted.”
Moved by: Mayor MacKenzie Seconded by: Mayor Case Carried
4. LAWSS Monthly Financial Statements
Pdfs of the March 2016 LAWSS budget statement and cash balance sheet is attached for review and approval.
“That the Board accepts the financial statement and cash balance sheet for March 2016.”
Moved by: Mayor MacKenzie Seconded by: Mayor Weber Carried
5. OCWA Operational Statements
The operational statements and other materials from OCWA for March 2016 are attached as pdfs. OCWA’s first quarter financial statement for 2016 is also attached as a pdf.
May 26, 2016 MINUTES – LAWSS BOARD Page 2
Page 44 of 48
“That the Board accepts the March 2016 operational statements, first quarter financial statement and other materials from OCWA.”
Moved by: Mayor Napper Seconded by: Mayor Arnold Carried
6. 2016 Capital Projects
The following presents 2016 Budget projects for Capital Work. Summary of the capital and major maintenance projects including purchase orders (POs) issued and money spent for March 2016 is attached as a pdf.
Items for Information:
a) 2016 SCADA Work - $200,000 – MegaComm is working with OCWA to obtain new radio frequencies and updated license. Waiting for a quote from Paton for Engineering work required.
b) 2016 Savoy Street Watermain Replacement - $800,000: Pre-construction meeting with COPE held on May 24th.
c) 2016 Engineering Studies - $100,000: Golder Associates Draft report completed and about $17,000 of the engineering studies budget has been spent. The funds for the Lambton College research project will also come from this budget and the fee is about $18,000. Therefore, $65,000 remains in this budget. The only property that they had an environmental concern with of the 13 unused properties was the property located at 224 Holt Line. It is of note that since this area is currently farmed by others it was not listed as a potential liability on our 2016 Draft Financial Statement. A report on this property (224 Holt Line) owned by LAWSS is attached as a pdf.
d) 2016 Abandoning 24” Water main and Installation of Valve on Monk St. - $100,000: A kick off meeting was held at LAWSS on May 16, 2016. A site meet is planned to discuss location of valve at Monk Street and blind flange at Front Street. The location of the new hydrant on Monk or Michigan Street will also be determined. Point Edward staff will be invited to the site meet.
e) 2016 LAWSS Site Security Upgrades - $30,000: Meeting with Sevcon held and work expected to begin in late May.
f) 2016 Upgrade of new Admin HVAC for Water Treatment Plant - $50,000: Boiler design issued to Poleair in order to provide a cost to do this work.
May 26, 2016 MINUTES – LAWSS BOARD Page 3
Page 45 of 48 g) 2016 VFD at WTP - $635,000: Project ongoing. CORIX was on site May 19th to modify existing Ross Valve. Lexan is also currently on site to complete the installation work.
h) 2016 Polymer System Replacement ($511,000): Control work has been completed and tested and project is expected to be commissioned in June.
i) 2016 Main Plant HVAC Replacement ($628,000): Design complete and tender package being prepared.
“Motion to move items (a) to (i) as information.”
Moved by: Mayor Arnold Seconded by: Mayor Weber Carried
7. Ongoing Issues
a) Water Flows: The water flow for March 2016 is attached as a pdf.
b) Emergency Repair Chamber By-Pass along Zion Line at Bear Creek in Township of Warwick: Final MOE approval received. Still waiting on the water level in Bear Creek to drop for DFO to do their assessment. A biologist from Pollutech will be retained to complete the requirements as outlined by MNR and DFO.
c) Emergency Repair Chamber By-Pass along London Line: Work will take place in September.
d) New Information on Potential Lambton College Project regarding Optimizing Filter Aid Dosage for Dual Media Filters: Required paperwork has been completed. MIG has been approached to assist in scale down and design of pilot project. Lexicon Consulting has been contacted to act as reviewer of project given their extensive experience with water treatment processes.
e) Permission to Install Antenna and Store Equipment at LAWSS Water Towers: Still waiting on cost to do the work from Landmark. Landmark has requested more detailed information on antenna size and weight. They also wonder if the antenna will be required to be placed in a specific location. LAWSS General Manager has investigated cost of antenna rental for towers. Costs have varied between $150 per month (St. Clair Township) to $400 per month (Southwest Middlesex). LAWSS currently charges $200 per month to Eastlink. It is recommended that LAWSS charge $200/per site/month to be consistent with the charge to Eastlink. Group meeting June 1st.
May 26, 2016 MINUTES – LAWSS BOARD Page 4
Page 46 of 48 “Motion to approve Lambton County Fire Association (Fire Chiefs Group) to use our water towers with an agreement to pay for any damage caused to our towers and buildings.”
Moved by: Mayor Case Seconded by: Mayor MacKenzie Carried
f) Law Suit Related to A Trip and Fall on Federal Property Adjacent to LAWSS and in the area of the Repaired Shoreline Protection: No update.
8. New Business
a) LAWSS Flowmeter at Watford Tower: LAWSS/OCWA staff have isolated the flow meter to reduce pressure drops across it. The removal of the flow meter will take place as an emergency repair.
b) Report on LAWSS Engineering Costs 2011 – Present: The report is attached as a pdf.
c) First Annual LAWSS Member Municipality Meeting: This meeting took place April 20th, 2016. The minutes of the meeting are attached as a pdf.
d) Member Municipalities Confirmed and Predicted Water Use in Light of Petrolia Request for LAWSS to Supply them Drinking Water: LAWSS General Manager has requested confirmed and predicted water use from member municipalities in light of request from Petrolia for LAWSS to supply drinking water to its residents and current customers. OCWA has also undergone investigations regarding ELBS in light of the request from Petrolia. Based on OCWA’s assessment, LAWSS currently sends water to ELBS 72% of the day. Based on current limitations on the flow into the stations (110 L/s) LAWSS may also require expansion of the ELBS reservoir as part of the project. Another option may be to redesign flow piping into the station to increase the flow of water that can enter it. This would need to be confirmed during detailed engineering. LAWSS General Manager will prepare a more detailed reports on this subject once confirmed and predicted water usage by member municipalities is provided.
9. IN-CAMERA Meeting
The Board will adjourn to an in-camera meeting if necessary.
10. Chair to Rise and Report on the Matters of Public Concern from the In- Camera Session
The Chair will report as required.
May 26, 2016 MINUTES – LAWSS BOARD Page 5
Page 47 of 48 11. Adjournment/Next Meeting
“That the LAWSS Board adjourn this meeting to its next meeting on Thursday, June 30th 2016 at 10 am at the LAWSS Water Treatment Plant.”
Moved by: Mayor MacKenzie Carried
pdf Attachments:
1. Draft Audited Financial Statement for 2015 and Audit Report 2. Minutes of LAWSS Board Meeting April 28th, 2016 3. LAWSS Cash Balance Sheet – March 2016 4. OCWA Monthly Operations Report – March 2016 5. OCWA Data Report for LAWSS – March 2016 6. OCWA First Quarter Financial Statement for 2016 7. OCWA Health and Safety Work Order Status March 2016 8. OCWA Work Order Status March 2016 9. OCWA Health and Safety Work Order Status Jan – March 2016 10. OCWA Work Order Status Jan – March 2016 11. LAWSS Project List – March 2016 12. Report on Unused Property at 224 West Holt Line in St. Clair Township 13. LAWSS Flows March 2016 14. Report on LAWSS Engineering Costs from 2011 to Present 15. First Annual LAWSS Member Municipality Minutes – April 20, 2016
May 26, 2016 MINUTES – LAWSS BOARD Page 6
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