Staff Report No. 076-12

STAFF REPORT NO. 076-12

TO: Mayor and City Council DATE: 08/27/12 FROM: Eric Holmes, City Manager

Subject: Approval of Historic Monument resolution

Objective: Adopt a resolution approving the designation of City-owned property at 605 Evergreen Boulevard for historic monument purposes.

Present Situation: The City purchased property at 605 Evergreen Blvd., currently being used as Vancouver Police Headquarters, from the Washington State Department of Transportation in 2002. One of the purposes of buying the property was to bring into City ownership one of the gateways to the Vancouver National Historic Reserve. The deed to the property includes a clause where ownership reverts to the General Services Administration (GSA) in the event the property is not being used for “public highway purposes”. At the time the City purchased the property staff requested that GSA remove that clause from the deed. GSA did not approve the request but instead issued a letter stating that use by the Vancouver Police Department would qualify as a “public highway purpose” so the City would still be in compliance with the encumbrance.

At some point in the future, the City and other Reserve Partners would like the ability to reuse the property in a way that compliments the historic character of the site, and the reversionary clause would be a significant barrier to almost any proposed reuse.

In recent discussions with GSA about the reversionary clause, staff learned that subsequent to the City purchasing the property, the entire Vancouver National Historic Reserve, including this parcel, has been listed on the National Register of Historic Places. Based on that, GSA proposed the City modify the reversionary clause by applying for “historic monument status” for the property through the National Park Service. After consultation with the Park Service, staff has prepared an application for historic monument status. The application requires a resolution from the City Council agreeing to the conditions of the historic monument status. If approved, the historic monument designation would remove the “public highway purpose” reversionary clause and replace it with a clause that reverts ownership of the property to the General Services Administration in the event that the property is not being used consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties. The advantage of this is that by virtue of the listing on the National Register of Historic Places, the City is already required to follow the Secretary’s Standards for the property.

The historic monument designation also prohibits the City from selling the property to any entity other than another local governmental agency. It is unlikely that the City would be interested in selling a portion of the Vancouver National Historic Reserve, especially because one of the reasons for purchasing the property was to secure City ownership of this gateway to the Reserve.

Staff Report 076-12 August 27, 2012 Page 2 of 2

Advantages: Replacing the reversionary clause designating the property use for “public highway purpose” with one that requires the City follow the Secretary of the Interior’s Standards for Treatment of Historic Properties provides the City and Fort Vancouver Trust with a much broader array of potential reuse options for the property.

Disadvantage: 1. The designation requires that any lease of the property be approved by the Secretary of the Interior, through the regional office of the National Park Service. However, the property is already leased to the Fort Vancouver National Trust and the designation does not require NPS approval of any sub-leases the Trust might enter into. 2. The designation provides that in the event the property is not used in a way that is consistent with the Secretary’s Standards, ownership would revert back to the General Services Administration.

Budget Impact: None

Prior Council Review: Briefing Paper – July 27, 2012

Action Requested: Adopt a resolution approving the designation of City-owned property at 605 Evergreen Blvd. for historic monument purposes.

Attachments: Resolution Historic Monument Application Program of Preservation and Utilization (attachments for application are available for review in the City Manager’s Office, 415 West 6th Street, Vancouver, WA, Monday-Friday, 8:00 a.m.-5:00 p.m.)

CMO12082001/EH:JB:AD

08/27/12

RESOLUTION NO. ______

A RESOLUTION relating to the designation of City property at 605 Evergreen

Boulevard for historic monument purposes.

WHEREAS, the City of Vancouver owns certain real property located at 605 Evergreen

Boulevard currently occupied by the Vancouver Police Department Headquarters building and accessory functions including a communications tower; and

WHEREAS, when the property was purchased from the State of Washington in 2002, the deed included a clause whereby ownership of the property would revert to the U.S. General

Services Administration in the event that the property were no longer used for “public highway purposes”; and

WHEREAS, in 1996, Congress created the 366-acre “Vancouver National Historic

Reserve”, which includes the property at 605 Evergreen Boulevard; and

WHEREAS, on January 5, 2007, the Vancouver National Historic Reserve was listed on the National Historic Register of Historic Places and the reuse and restoration of all property therein became subject to the Secretary of the Interior’s Standards for the Treatment of Historic

Properties; and

WHEREAS, the City leases the property to the Fort Vancouver National Trust as part of an agreement that includes Officers Row, the West Barracks and the O.O. Howard House; and

WHEREAS, the City and other partners in the Vancouver National Historic Reserve wish to have the ability to determine a future use for property, consistent with the Secretary of the

RESOLUTION - 1

Interior’s Standards for the Treatment of Historic Properties, that is not restricted to a public highway purpose; and

WHEREAS, the General Services Administration has agreed to remove the “public highway purpose” condition from the property deed if the property is designated for historic monument purposes under the provisions of Section 203(k)(3) of the Federal Property and

Administrative Services Act of 1949 [40 U.S.C. 484(k)(3)] and the rules and regulations promulgated pursuant thereto; and

WHEREAS, the City of Vancouver agrees to utilize said property in perpetuity for historic monument purposes as set forth in its application and in accordance with the requirements of said Act and acknowledges that if the property is not used for historic monument purposes ownership will revert to the General Services Administration; and

WHEREAS, the City is authorized, willing and able to conduct compatible revenue- producing activities, and that regardless of any revenues derived from such activities, is financially able to utilize the property for historic monument purposes as set forth in the City’s

Program of Preservation and Utilization for the property and in accordance with the requirements of said Act; and

WHEREAS, the City agrees that any income from the property in excess of costs of repairs, rehabilitation, restoration and maintenance shall be used only for public historic preservation or recreational purposes as enunciated in its Program of Preservation and

Utilization; and

NOW, THEREFORE,

BE IT RESOLVED BY THE CITY OF VANCOUVER:

RESOLUTION - 2

Section 1. That as recommended in SR ______, the certain real property, owned

by the City and located at 605 Evergreen Boulevard, shall be designated for historic monument

purposes under the provisions of Section 203(k)(3) of the Federal Property and Administrative

Services Act of 1949 [40 U.S.C. 484(k)(3)] and the rules and regulations promulgated pursuant thereto.

Section 2. The City is willing and authorized to pay any administrative expenses incidental to the designation of the property for historic monument purposes.

Section 3. The City is authorized, willing and in a position to continue to care for and maintain the property.

Section 4. This resolution shall be effective immediately upon adoption.

ADOPTED at regular session of the Council of the City of Vancouver, this _____ day of

______, 2012.

______Timothy D. Leavitt, Mayor

Attest: Approved as to form:

______R. Lloyd Tyler, City Clerk Ted H. Gathe, City Attorney By: Carrie Lewellen, Deputy City Clerk

RESOLUTION - 3 APPLICA nON FOR OBTAINING REAL PROPERTY FOR HISTORIC MONUMENT PURPOSES

To: General Services Administration Address:

Through: Hank Florence, Historical Architect National Park Service-Pacific West Region Historic Surplus Property Program 909 First Avenue, Suite 500 Seattle, WA 98104-1060

The undersigned City of Vancouver, Washington hereinafter referred to as the (state or local government) Applicant of Grantee, acting by and through Eric 1. Holmes, City Manager , (Name and Title)

~P .:....::. O:o.,:.....:; B=0=x'-'lo....::9'-'=-9-=.S"-,V -,-' =an=c=o=u-,-ve=r..... , -,- W:...,:a=s.:..::hi=n:ogt=o=n-L'9"-'8=6=6=S ______of the (Street Address, City/Town, Zip Code)

-"'C:.:.;it.... y ....!o::..!:f'-V.:....:a=n""'c~o=u'-'-v""er'--______---' hereby applies for the conveyance, without monetary consideration, for use for historic monument purposes, from the United States of America pursuant to Section 203(k)(3),ofthe Federal Property and Administrative Services Act of 1949, as amended [40 U.S.C. 484(k)(3)], and in accordance with the rules and regulations of the General Services Administration, hereinafter referred to as the Administration, the following described property:

Vancouver Police Headquarters Property, 605 Evergreen Blvd, Vancouver, WA (Insert GSA Control Number), 2.43 acres

This property is more fully described in the Program of Preservation and Utilization attached hereto and made a part hereof.

Enclosed herewith is a resolution or certification as to the authority of the undersigned to Execute this application and to do all other acts necessary to consummate the transaction. The undersigned agrees that this application is made subject to the following terms and conditions:

1. The application and its acceptance by the Administration shall constitute the entire agreement between the Applicant and the Administration, unless

1 modified in writing by both parties.

2. The descriptions of the property set forth above are believed to be correct, but any error of omission shall not constitute ground or reason for nonperformance of the agreement re'sulting from the acceptance of this application.

3. It is understood that the property is to be conveyed "As Is" and "Where Is" without representation, warranty, or guaranty as to quantity, quality, character, condition, size or kind, or that the same is In condition or fit to be used for the purpose intended, and no claim for any adjustments upon such grounds will be considered after this application has been accepted.

4. The Applicant agrees to assume possession of the property within 15 days of any written requ,est given by the Administration after acceptance of this application. Should the Applicant fall to take actual possession within such period, It shall nonetheless be charged with constructive possession commen'Cing at 12:01 a.m., local time, of the 16th day after such request by the Administration. The word "possession" shall mean either actual physical possession or constructive possession.

5. As of the date of assumption of possession of the property, or the date of conveyance,'whichever occurs first, the Applicant shall assume responsibility for any general and special real and personal property taxes which may have been or may be assessed on the property, and shall pay its part of the proration of any sums paid, or due to be paid by the Government in lieu of ' taxes.

6. As of the date of assumption of possession of the property, or the date of conveyance, whichever occurs first, the Applicant shall assume responsibility for care and handling, and all risks of loss or damag~ to the properly and . have all obligations and liabilities of ownership.

7. In support of eligibility to acquire the property for historic monument purposes, the undersigned submits a proposal entitled "Program of Preservation and Utilization" attached hereto. The "Program of Preservation and Utilization" may be amended from time to time at the request of either the Applicant or the Government, with the written concurrence of the other party. Such amendments will be added to, and become a part of, the original "Program of Preservation and Utilfzation." The Applicant further agrees that it will furnish such data, maps, reports. and informatioD as m.ay be requested by the Secretary of the Interior.

8. Conveyance of the Property shall be accomplished by an instrument, or instruments, in form satisfactory to the Administration, without warranty, express or implied, and shall contain reservations, restrictions, and

. " t o• . conditions substantially. as follows:

a. That the Grantee shall forever use the property In accordance with its application and the approved program attached thereto entitled "Program of Preservation and utilization."

b. Other than as provided for in the approved "Program of Preservation and Utilization" (a) above, the property shall nofbe sold to any individual or entity o~her tl1an to another local governmental agency that the Se.cretary of the Interior is satisfied can assure the continued use and maintenance of the property for historic monument purposes. The assurance of the Secretary must be obtained priorto the execution of any agree.ment and must be In writing, The Grantee may, however, enter into lease agreements with any individual or entity if the lease agreement Is compatible with the approved program (a) above, and provided the. prior' ooncurrence of the Secretary of the Interior, or his geslgnee, Is obtained in writing prior to the'execution of such agreements. , c. Biennial reports setting forth the use made of the property during the preceding two-year period shall be filed by the Grantee with the Secretary of the Interior at: National Par~ Service,! Pacific West Region, Surr!I.ICj . Property Program, 9b9 First Avenue Suite 50Q, Seattle, WA 98104·1060 . If the AdminIstrator of the General Services has authorized revenue-producing activities, the Grantee shall fHe with the Secr~tary of the Interior at the same address every two years the following reports:

J .' I 1. Flnanci~1 Report. The Financial Report. shall Include the following: , (a) statement of Income from all sources during the re'porting period. ..-..•..... _.

(b) Statement of expenses classified according to the following categories:

(i) repair, rehabilitation, and restoratlo!1 costs; (11) recurring malntena,nce requirements costs; and

(iii) administration and operations costs.

(c) Statement of disposition of excess income . .. ~ _1 The financial report. will cover two accounting years, whether fiscal or calendar, as mutually agreed by th~ Grantee and the Secretary of the Interior, and will be submitted within 90 days after the close of the accounting year.

. . 2. Audit Report. The Audit Report will consist of a report by an independent audit firm summarizing the results of the biennial audit in sufficient detail to disclose the financial position of the Grantee and the validity of the accounting procedures.

The Secretary of the Interior shall have the right, as his discretion, to audit such financial records, to examine such other records, and to inspect such portions of the granted property as may, in his judgement, be necessary to safeguard the interests of the United States.

d. The Government shall have the .right, during any national emergency, including any eXisting national emergency, to full unrestricted use of the property conveyed without charge; provided, the Government shall bear the entire cost of maintenance of all property so used. It shall pay fair rental for use of Improvements added by the Grantee without Federal aid.

e. Title to the property transferred shall revert to the United States at its option in the event of noncompliance with any of the terms and conditions of disposal. .

9. Any title evidence which may be desired by the Applicant will be procured by the Applicant at Its sale cost and expense. The Government will, however, cooperate with the Applicant or Its authorized agent in this connection, and will permit examInation and Inspeetion of such deeds, abstracts, affidavits of title, Judgements In condemnation proceeg)ngs, or other documents relating to the title of the premises and property ~lflvolved, as it may have available. It is understood that the Government will m>t be obligated to pay for any expense incurred In connection with title matters or survey of the property.

10. The Applicant shall pay all taxes imposed on this transaction and shall obtain at its own exp.ense and affix to all instruments of conveyance and security documents such revenue and documentary stamps as may be required by Federal and local law. All instruments of conveyance and security documents shall be placed on record in. the manner prescribed by local recording statutes at the· Applicant'~ expense.

11. The attached "Assurance of Compliance with the Department of the Interior Regulations under Title VI of the Civil Rights Act of 1964" is hereby a part of the application.· .~ . _.

12. The Grantee shall, within a period of six months from the date of the signing of the Deed of Conveyance, erect and maintain a sign of compatible scale and materials near the principal access to the property stating that: "The (name of building/property) was acquired by (local government entity) from the Federal

4 Government through the General Services Administration as Historic Surplus Property on (date). This public benefit program is administered by the National Park Service". Additional information may also be included, such as names of local officials, etc. A temporary sign may be erected during any rehabilitation work. The final design and text of the sign must be included in the Program of Preservation and Utilization.

Date Signature

Eric J. Holmes Name - printed

City Manager Title

City of Vancouver, P.O. Box 1995, Vancouver, WA, 98665 Address of Applicant

ACCEPTANCE BY THE GOVERNMENT

Accepted by and on behalf of the United States of America this ___ __ day of ______--', 201

GENERAL SERVICES ADMINISTRATION

By: ______Signature

Name - printed

Title

5 ASSURANCE OF COMPLIANCE WITH THE DEPARTMENT OF THE INTERIOR REGULATIONS UNDER TITLE VI OF THE CIVIL RIGHTS ACT OF 1964

The following agreement is made by the Applicant in consideration of, and for the purpose of, obtaining the transfer of any or all property covered by this Application and the Applicant recognizes and agrees that any such transfer will be made by the United state~ in reliance on said agreement.

The Applicant agrees that:

(1) the program for or in connection with which any property covered by this application is transferred to the Applicant will be conducted in compliance with, and the Applicant will comply with and require any other person or any legal entity who through contractual or other arrangements with the Applicant is authorized to perform activities or provide services .or benefits under said program to comply with, all requirements imposed by or pursuant to the regulations of the Department of the Interior (43 CFR Part 17) issued under the provisions of Title VI bfthe Civil Rights Act of 1964;

(2) this agreement shall be subject in all respects to the provisions of said regulations; .

(3) the Applicant will promptly take and continu~ to take such action as may be necessary to effectuate this agreement;

(4) the United States shEil! have the right to seek judicial enforcement of this agreement; and ,

(5) this agreement shaU be binding upon the successors and. assigns of the Applicant.

It Is agreed that the jnstrument effecting the transfer to the Applicant of any property covered by this Application will contain provisions satisfactory to the United States incorporating the substance of the foreg9in9 agreement, such provisions to consist of (a) a covenant running with the land, and (b) a condition, as part of the covenant provision, coupled with a right reserved to the United States to cause the property to revert to the United States in the event of any breach of such condition.

-" APPLICATION FOR OBTAIING REAL PROPERTY FOR HISTORIC MONUMENT PURPOSES

PROGRAM OF PRESERVATION AND UTILIZATION

Instructions: Read the instructions carefully before completing the application. Type or print clearly in black ink. If additional space is needed, use continuation sheets or blank sheets.

1. Name of applicant agency and representative

City of Vancouver – Jeanette (Jan) Bader

Name of prospective transferee N/A- The City will retain ownership of the property.

Street 415 W. 6th Street City Vancouver

State Washington Zip 98660 Daytime telephone number 360-487-8606

2. Name of property: Vancouver Police Headquarter Building

Address of property:

Street 605 Evergreen Blvd.

City Vancouver County Clark State WA Zip 98661

3. Description of property.

Land: 605 Evergreen Blvd in Vancouver, Washington. Location is abutting the easterly accessed controlled right of way of Interstate 5, abutting the southerly right of way of Evergreen Boulevard, abutting the northerly right of way boundary of Anderson Street and within the Vancouver Barracks portion of the Vancouver National Historic Reserve. The shape of the property perimeter is irregular and the building is located slightly to the northeast of the property center. The site has access on both Evergreen Blvd. (at its northerly boundary) as well as Anderson Street which extends across the southerly boundary and intersects with McClellan Road. The I-5 frontage is access controlled.

The site is generally open and cleared with a scattering of conifers and deciduous trees, open lawn and landscape in areas outside of parking lots and the building footprint. The topography is fairly even and at grade with fronting streets. The property at its I-5 westerly boundary is situated at an elevation significantly above the I-5 roadway. The slope of the site is upward to the north.

Property is part of the federally designated 366-acre, Vancouver National Historic Reserve (VNHR), which is listed on the National Register of Historic Places.

Acreage: 2.43 acres (105,851 sq.ft.) with a 13,972 sq. ft. building

Description by metes and bounds, accompanied by a map

Attached

4. Buildings, structures and improvements ---describe individually showing building number, designation such as “Barracks”, “Water tower,” etc., and give dimensions and floor area.

This property is within the boundaries of the Vancouver National Historic Reserve which is listed on the National Register of Historic Places. The building is part of the Vancouver Barracks section of the Historic Reserve and is adjacent to the O.O. Howard House – built in 1878. The building and communications tower on the 2.43 acre site are listed in the National Register Nomination as “non- contributing” structures.

Improvements on the site include a wood frame, brick veneer institutional office building with daylight basement. It contains 7,765 sq. ft. of multi-purpose office on the main floor and approximately 6,331 sq. ft. of daylight basement (see attached photos of building interior and exterior). The original design of the building was for a Washington State Patrol office and vehicle inspection area. The building was constructed in 1978.

The building is oriented to Evergreen Blvd and situated on the northeasterly portion of the site. The topography of the land is shaped to provide ground level access to the daylight basement on three sides, including vehicle access doors. The building is currently in use as the Headquarters for the Vancouver Police Department.

Onsite improvements include lawn and landscape areas, paved parking areas and sidewalks and paved driveways. The landscaping is irrigated and the walkways and parking areas have lighting. There are approximately 52 parking spaces on site.

To the southwest of the building is fuel pumping station with a12’ x 24’ steel canopy over a single twin nozzle pump with a 12,000 gallon fiberglass tank. In addition to dispensing unleaded gasoline the fuel island supplies air, water and a small vacuum station. These are used by the Vancouver Police Department for their vehicles. There is also a 500 gallon diesel tank that supplies a generator.

In the southwest corner of the site is a fully fenced and screened 60’ x 70’ x 8’ impound yard. The yard has a 20’ double access gates on the north and south sides.

The property also contains a 200’ metal, self-supporting lattice tower that is part of Vancouver/Clark County’s emergency communications system. There is a fenced section that provides security for the radio tower equipment. This area measures 60’x30’x8’ with a 3’ pedestrian gate on the north and 10’ double access gate on the south. There is a small liquid propane tank supplying a backup generator for this equipment. The tower is a very prominent feature on the site (see attached photos).

5. Utilities (show designation and description)

Utilities for the building include sewer, water, storm water, electricity and natural gas (see attached utility maps).

6. Related personal property (give complete listing).

Not required per GSA Realty Office

7. Significance. (The significance of the property in American history, archeology, architecture or culture is established by eligibility for entry in the National Register of Historic Places maintained by the Secretary of the Interior. Include a part of the application a copy of the National Register nomination form or determination of eligibility, obtainable from the state Historic Preservation Officer or from the Associate Director, Cultural Resources, National Park Service, Department of the Interior, Washington, DC 20240).

The property is part of the Vancouver National Historic Reserve which is listed on the National Register of Historic Places (please see attached Pages 1-2 from the Historic Register nomination that describe the significance of the Historic Reserve).

The federally designated partners in the Vancouver National Historic Reserve are the City of Vancouver, the National Park Service (represented by Fort Vancouver National Historic Site), the U.S. Army and the State of Washington (represented by the Washington State Historical Society). The 2000 Cooperative Management Plan for the VNHR called for a community partner for the site which is the non- profit Fort Vancouver National Trust.

The Hudson’s Bay Company (HBC) established Fort Vancouver as a center for trade and commerce in the Pacific Northwest in 1824. At its height in 1846, the Fort was a thriving, self-supporting trade settlement that included farming, timber harvesting, salmon fishing, ship building, blacksmithing and fur trading. The current Fort is a historically accurate reconstruction based on archeological and other evidence. 3

Vancouver Barracks was established adjacent to Fort Vancouver by the U.S. Army in 1849 to defend settlement of the Oregon Territory. From then until World War I, the post was the U.S. Army’s principal administrative center in the Pacific Northwest. As headquarters of the Oregon Department, it served as a central command and supply post for actions associated with the Northwest region Indian wars of the mid-nineteenth century, including the 1877 Nez Perce campaign. The barracks was also the base for a number of significant military exploration and survey expeditions in the Northwest and Alaska in the latter part of the nineteenth century and later served to police civil strife resulting from the depression of the 1890’s.

In the late-nineteenth and early-twentieth centuries, the post served as a recruitment, mobilization and training facility for the Spanish-American War and other foreign engagements. During World War I, Vancouver Barracks was the principal district for the U.S. Army Signal Corps’ Spruce Production Division and the site of the world’s largest lumber mill. During World War II, the post served as a port of embarkation for the Pacific Theater.

Because of the complexity of the Historic Reserve site, the National Register nomination is divided into four character areas. This property is part of the “U.S. Army Character Area”. Please see Pages 17-24 (attached) of the Historic Register nomination for additional information on the significance of the archeological, natural systems and features, spatial organization, cluster arrangement, circulation and vegetation of Vancouver Barracks.

The Vancouver Police Headquarters building is considered a non-contributing structure in Vancouver Barracks because of its modern design and the fact that it wasn’t built until the 1970’s – far later than the historic period of significance for the Barracks.

While the building and other features on the property (communications tower, fuel tanks, etc.) are not considered historically significant, the property itself is an important component of Vancouver Barracks as outlined below:

1) Primary Entrance to the VNHR This property is located at one of the two primary entrances to the VNHR, the entrance from downtown Vancouver, so it is the first area that visitors see as they enter the Historic Reserve. One of the reasons the City purchased the property in 2002 was to secure ownership of one of the gateways to the VNHR. The property is adjacent to the O.O. Howard House on the east and the Post Hospital and Infantry Barracks to the south. The 1970’s era office building and outsized communications tower are significantly out of character with the rest of Historic Reserve. The City and other Reserve Partners would like the ability to eventually remove the building and communications tower and reuse the property in a way that compliments and enhances the historic character of the site.

2) Archeological Site The VNHR is a significant archeological site. The City has a Memorandum of Understanding (MOU) (attached) with the National Park Service through which an NPS archeologist monitors all ground disturbing activities including roadway, construction and planting of trees/shrubs. Just to the north of the Police Headquarters site, across Evergreen Blvd. is a known cemetery location. Recent testing in that area by NPS in preparation for the Columbia River Crossing Project (below) uncovered human remains. A base map from 1936 (attached) shows that officer’s quarters were previously located on the property which makes it highly likely that there are archeological deposits.

3) Columbia River Crossing and Community Connector The Washington Department of Transportation along with other federal, state and local partners is planning to construct a new bridge over the Columbia River. This project, the Columbia River Crossing (CRC), will also be reconstructing a number of the interchanges and other freeway features. The construction of the CRC will require taking property from the VNHR. In the final “Record of Decision (ROD)” for the CRC, one of the approved measures for mitigation of the environmental, noise and visual impacts of the freeway and the more intrusive bridge is construction of a “community connector” - a lid over the freeway reconnecting downtown Vancouver with the VNHR.

The Police Headquarters property is critical in the construction of the connector because part of the eastern edge will land on the property. This will open up more public access to the property but will also create a conflict with the existing use since much of the property (communications tower, impound lot, fueling station) is currently off limits to the public due to security concerns. Also because the property slopes up from I-5 to the northeast corner of the property, the communications tower will be very visible from the connector which provides additional incentive for a more appropriate reuse of the property. The attached conceptual design actually shows the building removed and the property re-landscaped to create a seamless transition from the connector to the property.

8. Preservation and Architectural plan. Provide records of existing architectural conditions and proposed alterations. Existing conditions may be shown by original construction drawings which include subsequent modifications, by current record drawings, or by newly prepared measured or sketch drawings; existing decorative elements may be documented by detailed photographs. Interior elements, such as decorative plasterwork, wainscots, and major spaces, should be documented. Plans for the repair, rehabilitation, restoration and maintenance of the historic area should be set forth in graphic and narrative form. The impact of incorporation of modern utilities or other modification should be indicated. For archeological areas describe necessary security and maintenance to stabilize the site, control vegetal growth or avoid damage. Describe work on the site, including parking, underground utility lines, landscaping, etc. List the increments and time schedules for phased work and the estimated cost of each

5 increment. Detailed plans and specifications are not expected, but it must be clear that the applicant has fully recognized areas of historic significance and will plan proposed work to minimize the impact on these significant areas.

Architecture Attached (on disk) are the floor plans for the building from a remodel done by the City of Vancouver in 1990. Also attached are photographs of the interior and exterior of the building. Since this is a modern building, there are no interior or exterior elements of the building that are related to the period of historic significance for Vancouver Barracks.

Preservation The City of Vancouver, along with the other VNHR Partners, is firmly committed to preserving the historic character of the site. To guide redevelopment, in 2006 the City established an area of special regulation in the Vancouver Central Park Plan District and created the “Historic Reserve Conservation District” in the Vancouver Municipal Code (attached). VMC Section 20.640.040 is intended to result in a seamless environment that provides overall design and development standards while reflecting area and era specific standards within the Conservation District.

The code addresses issues like landscaping, lighting, fencing, street furniture, signs, screening of trash and utilities and a number of other issues designed to preserve the historic character and cultural landscape of the VNHR.

Signage The historic monument designation requires that a sign be erected near the principal access to the property noting that it had been acquired through the General Services Administration as “Historic Surplus Property”. The design of the proposed sign is required to be submitted as part of this application. Since the building is not historic and there is already near-by signage identifying “Fort Vancouver National Site”, additional signage at this location might be confusing. The VNHR has an established compliance process, managed by NPS, that determines appropriate signage. The City and Fort Vancouver Trust will work with NPS to determine what signage, if any, would be required as part of this historic monument designation. It would be premature to propose a sign now without going through the compliance process.

Utilities Modern utilities, including fiber, are already in place on the property and no upgrades are planned. Because of the archeological significance of the site any future utility work will be monitor by the National Park Service.

Archeological Protection The entire VNHR is a site of archeological significance. Signage across the site prohibits any unauthorized digging or metal detecting. Private security, hired by the Fort Vancouver National Trust, patrols the City owned portions of the VNHR to prevent vandalism. As the site of the Vancouver Police Headquarters, the parking lot is usually full of police vehicles and very little vandalism occurs in this portion of the VNHR.

Maintenance The City maintains the building, parking lots and communications tower. The landscaping is maintained by the Fort Vancouver National Trust as part of their property management. There are no specific or immediate plans to change the landscaping or use of the building.

9. Use plan. (Describe in detail the planned utilization and exhibition of the historic site. Differentiate between public-use activities and revenue producing activities. Identify and portions of the property to which public access will be denied or restricted. Establish the suitability of the property for the proposed uses and the compatibility of the proposed revenue producing activities with the historical and/or architectural character of the property.) Attach additional sheets if needed.

The VNHR Partners have a number of plans that guide the development of the Historic Reserve that would be applicable to the reuse of the Police Headquarters property. They include the 2000 Vancouver National Historic Reserve Comprehensive Management Plan (CMP), Fort Vancouver National Historic Site General Management Plan (GMP), the Vancouver National Historic Reserve Cultural Landscape Report (2005) and the West Barracks Reuse Plan (2002). All plans are available upon request.

The Fort Vancouver National Trust has a master lease agreement with the City of Vancouver for the operations and development of city-owned property within the Vancouver National Historic Reserve (attached). That property includes Officers Row and the West Barracks including the O.O. Howard House and the Police Headquarters property.

City of Vancouver and Fort Vancouver Trust have no immediate plans to change the use of the Police Headquarters building. However, as the VNHR continues to develop into a premier cultural tourism destination, the City and Trust would like the ability to adaptively reuse the property and potentially the building in a way that is more compatible with the goals and objectives of the VNHR. Currently the Trust maintains the landscaping and the City occupies and maintains the building and parking lots. It is the intention that when a more appropriate Historic Reserve related use is proposed for the building or the City determines that they no longer have a city-related use for the building, that the Trust will assume responsibility for the management of the building as well as the grounds.

Currently, access to the Police Headquarters Building by the public is restricted (primarily due to staffing reductions which required closing the lobby). Portions of the property including the impound lot, communications tower, fueling station, etc. are also not accessible by the public due to security concerns. Future redevelopment of the property would likely include removal of the fueling station, communications tower and impound yard which would allow more public access to and enjoyment of the property.

With the construction of the Columbia River Crossing (CRC), the “Community Connector” across the freeway will link downtown with the VNHR through the Police Headquarters property. Redevelopment plans for the property would likely include some restoration of the cultural landscape to make it compatible with the adjacent property and the landscaping on the connector.

Since the property is part of the Vancouver National Historic Reserve and falls under the City’s Historic Reserve Conservation District, VMC Section 20.640.040 any potential reuse for the property would be required to be compatible with the “Secretary of the Interior’s Standards for the Treatment of Historic Properties”.

There is a community group, the Southwest Washington Center for the Arts (SWWCA), that is interested in seeing a new Arts Center built on the property. The plans, which are very speculative at this stage, call for the removal of the current building and a new structure that is compatible with the adjacent buildings and in keeping with the Secretary’s Standards, the Vancouver Municipal Code and the other planning documents that guide the development of the VNHR. The Fort Vancouver National Trust is in the initial stages of a public process to adaptively reuse the Post Hospital, which is adjacent to the Police Headquarters property, as an arts and education facility which might include studios, art galleries, administrative space, etc.

10. Financial plan. (The financial plan will include:)

a. Analysis of projected income from all sources.

The property is currently owned by the City of Vancouver and used by the Vancouver Police Department as their headquarters building. There is no income derived from this property.

b. Analysis of projected expenses for:

1. repair, rehabilitation and restoration; 2. recurring maintenance requirements; and 3. administration and operation

Police Headquarters Building Annual operating expenses including utilities, phone, janitorial, repair & maintenance, salaries & benefits for facilities maintenance staff. Does not include landscape maintenance expenses which are born by the Fort Vancouver National Trust.

2007 2008 2009 2010 2011 $63,276 $71,913 $64,894 $55,457 $67,071

c. Provisions for disposition of excess income. (The law requires that all income in excess of costs for repair, rehabilitation, restoration, and maintenance shall be used by the Grantee only for public historic preservation purposes. A reasonable amount of any excess proceeds may be carried forward from year to year to meet such costs).

The building does not generate any income through its current use. In the event that the property has a new use that does create excess revenue that funding will be used, as are other funds generated by the City owned property in the VNHR, to support the rehabilitation and maintenance of the site.

d. Description of accounting and financial procedures. (These must include provisions for an independent audit every two years, the cost to be borne by the Grantee, and for audit report based thereon to be submitted every two years, together with a financial report, to the Secretary of the Interior).

The property is owned by the City of Vancouver who manages and maintains the building and parking lots. The City uses standard municipal accounting practices. The City is audited by the State of Washington on an annual basis. The Fort Vancouver National Trust, under the terms of a master lease agreement, maintains the grounds and will eventually manage and maintain the building. The Trust is audited on an annual basis.

11. Capability. Give a full statement of legal authority and the ability to finance, operate and maintain the property. Furnish complete information about the adequacy of staff to be made available to develop and operate the project and the Applicant’s qualifications for the development and operation of historic property.

The property is owned by the City of Vancouver, a first-class city under the laws of the State of Washington who manages and maintains the building, parking lots and communications tower. Vancouver has been incorporated as a city since 1857 and is fully capable of operating and maintaining the property.

In addition to the Vancouver Police Headquarters property, the City of Vancouver owns several other parts of the Vancouver National Historic Reserve including Officers Row, the West Vancouver Barracks and Pearson Airfield. Officers Row

9 had been completely redeveloped as a mixture of commercial, residential and public buildings and is self-sustaining. The West Barracks is currently being redeveloped through the combined efforts of the City of Vancouver, the National Park Service and the non-profit Fort Vancouver National Trust. All redevelopment follows the Secretary of the Interiors Standards for the Treatment of Historic Properties. The National Park Service has the lead role in Section 106 compliance for the City owned portions of the Reserve.

The City Manager has the legal authority to sign contracts on behalf of the City of Vancouver.

Attachments:

 Vancouver City Council Resolution  Property Legal Description  Plat Map  Utilities Map  Interior and Exterior Building Photos  Contextual Photos of Surrounding Area  Aerial Photograph and Site Map  National Historic Register Nomination, Pages 1-2 and 17-24  Archeology MOU with National Park Service  1936 Base Map  Community Connector Concept Illustration  Building Floor Plans  Vancouver Municipal Code, “Historic Reserve Conservation District”, Section 20.640.040  Master Lease with Fort Vancouver National Trust