Please scroll down to read the student exchange programme fact sheets of

University of Faculty of Arts

and

University of Groningen Faculty of Economics & Business

faculty of arts office for student affairs

Factsheet 2020-2021

University of Groningen NL Groning 01 Institutional Erasmus+ Regine van Groningen Coordinator +31 (0)50 363 7231 [email protected] Visiting address Office for International Relations University of Groningen Broerstraat 5 9712 CP Groningen The General website www.rug.nl

Faculty of Arts Policy advisor Education and Mia Vrijens International Affairs +31 (0) 50 363 5361 [email protected] Faculty Coordinator Margo Slebus Internationalisation and [email protected] Erasmus+ coordinator Exchange coordinators: Janet Caspers Jolanda Dijkstra Janna van Dijken Sigrid Hasper Sven Gins

Email incoming exchange students: [email protected] Email outgoing exchange students: [email protected] Placement coordinator Simon Peschar [email protected] Study adviser for exchange Joyce Gelling students [email protected] Visiting address Office for Student Affairs University of Groningen, Faculty of Arts Oude Kijk in ‘t Jatstraat 26 9712 EK Groningen The Netherlands Postal address Office for Student Affairs University of Groningen, Faculty of Arts P.O. Box 716 9700 AS Groningen The Netherlands Phone number +31 (0)50 363 6050 Website www.rug.nl/let/exchange-let Central Admissions Office +31 (0)50 363 8976 Bachelor/Master degree [email protected] applications

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faculty of arts office for student affairs

The Faculty of Arts includes the following departments: Programme Coordinator e-mail

American Studies M.E. Messmer [email protected] Archaeology L.de.Jong [email protected] Arctic Studies M.J.J.E. Loonen [email protected] Art History J. Bogers [email protected] Arts, Culture and Media A. van Noortwijk [email protected] Canadian Studies J.M.L. den Toonder [email protected] Classical Studies (Greek, ) R.P. van den Borg [email protected] Communication and Information Y.P. Ongena [email protected] Sciences and Culture M.E. Meijer Drees [email protected] Dutch Studies I.D. Sennema [email protected] English Language and Culture J.P.M. Jansen [email protected] European Languages and W. Kehrein (German) [email protected] Cultures M.E. Dicke (Italian) [email protected] G. Oggel (Spanish) [email protected] A. Rousse-Malpat (French) [email protected] V. Alexander (English) [email protected] E. Jiresch (Swedish) [email protected] D.A. de Vries- Zhuravlev (Russian) [email protected] Frisian Language and Culture N.H. Hilton [email protected] Linguistics S.van Ooij [email protected] Neurolinguistics Y.R.M. Bastiaanse [email protected] Computational Linguistics G. Bouma [email protected] History R.P. van der Borg [email protected] Information Science G. Bouma [email protected] International Organisation and R. Huttinga [email protected] International Relations Medieval and Renaissance J. den Toonder [email protected] Studies Middle-Eastern Studies W. van Bekkum [email protected]

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faculty of arts office for student affairs

Academic year 2020-2021 Semester 1 Semester 2 Introduction week Introduction week for Introduction week for exchange students exchange students: exchange students: 26 August – 4 September 2020 25 – 29 January 2021

Check-in @ Office for Student Check-in @ Office for Student Affairs and final course registration Affairs and final course registration office hours office hours

Faculty Introduction for all Faculty Introduction for all international students international students

Academic Skills Lecture (attendance mandatory) Academic Skills Lecture (attendance mandatory) RUG Welcoming Ceremony, for all international students RUG Welcoming Ceremony, for all RUG Welcoming event for non-EU international students students RUG Welcoming event for non-EU students Apart from these introduction events organized by the University Apart from these introduction and the Faculty of Arts, the Erasmus events organized respectively by the Student Network (ESN) Groningen University and the Faculty of Arts, organizes an introduction week for the Erasmus Student Network international students as well; (ESN) Groningen organizes an international students can also take intro-week for international part in the general introduction students as well. week in August, the ‘KEI-week’. Semester dates 7 September 2020 1 February 2021 - 29 January 2021 - 9 July 2021

Holidays Christmas vacation: Good Friday: 2 April 2021 21 December 2020 - 03 January 2021 Easter: 4 and 5 April 2021 Birthday of the King: 27 April 2021 Liberation Day: 5 May 2021 Ascension Thursday: 13 May 2021 Whitsun: 23 and 24 May 2021 Note: students are expected to be present during the first week of classes Note: Exam periods are fixed and it is not possible to change exam dates Note: might continue teaching until Friday December 18

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faculty of arts office for student affairs

Requirements for exchange students

Level of studies To be able to study successfully at the Faculty of Arts, students should at least be in their second year of study and have a minimum of 60 ECTS or the equivalent on the moment of applying Language Students should have a level of English Proficiency of at least CEF requirements B2/C1, IELTS 6,5 (with a minimum of 6.0 for each section) or (English) TOEFL iBT 92 (with a minimum of 20 for each section) (paper based 580). More information: proof of language proficiency Language Courses is languages other than English are not regularly open to requirements exchange students. If students need to apply for a course in a (other languages) different language (not including introductory level courses), they need to add a certificate or statement from the language instructor at their home university, indicating their (CEFR) level of proficiency in that language. Introductory level courses are only taught at the Language Center. Courses taught in Students who wish to enroll in courses taught in Dutch, need to Dutch have a CEF level of at least B2/C1. Proof of this should be added to the online application. Introductory level courses are only taught at the Language Center.

Courses for exchange students

Available courses Courses open to exchange students can be found on the website of the Office for Student Affairs. Categories of courses for exchange students: - The Dutch Studies programme - English-taught modules - Language and literature courses - Courses in Dutch - (Dutch) Language Courses at the Language center Registration for Students cannot register themselves for courses, they will be course registered by the Office for Student Affairs after assessment of their file and course selection Restrictions to - Master courses only open to students who have completed a courses Bachelor in that specific field of study - Most courses that are open to exchange students have limited availability. In case of limited availability, students on exchange agreements of the specific department take precedence.

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faculty of arts office for student affairs

Exchange application procedure

Nomination Nominate your student: [email protected] (include name, email address, field of study, level during exchange and period of exchange) Provisional Student receives information from the Office for Student Affairs of acceptance the Faculty of Arts on how to apply for accommodation, dates and other practical matters Online application Student applies online Deadline semester 1 Nomination: 15 April 2020 Application: 1 May 2020 for students from: Albania, Andorra, Antigua & Barbuda, Argentina, Bosnia, Brazil, Brunei, Chile, Costa Rica, El Salvador, Guatemala, Honduras, Israel, Macedonia, Malaysia, Mauritius, Mexico, Moldova, Montenegro, Nicaragua, Panama, Paraguay, San Marino, Serbia, Singapore, Taiwan, Uruguay, Venezuela and other countries that are not mentioned below Nomination: 1 May 2020 Application: 1 June 2020 for students from: EU, EEA, Australia, Canada, Japan, Monaco, New Zealand, South Korea, United States and Vatican City Deadline semester 2 Nomination: 15 September 2020 Application: 1 October 2020 for students from: Albania, Andorra, Antigua & Barbuda, Argentina, Bosnia, Brazil, Brunei, Chile, Costa Rica, El Salvador, Guatemala, Honduras, Israel, Macedonia, Malaysia, Mauritius, Mexico, Moldova, Montenegro, Nicaragua, Panama, Paraguay, San Marino, Serbia, Singapore, Taiwan, Uruguay, Venezuela and other countries that are not mentioned below Nomination: 1 October 2020 Application: 1 November 2020 for students from: EU, EEA, Australia, Canada, Japan, Monaco, New Zealand, South Korea, United States and Vatican City Application All exchange students: documents  Course selection form (provided by University of Groningen); (upload in online  Study skills overview (provided by the University of application form) Groningen);  Official academic transcript, in English, showing credits and grades so far;  Motivation letter in English (300 words);  English language certificate (also see: 'Language Requirements');  Copy of passport or EU identity card If applicable:  Language test results for other languages  Copy of bachelor’s degree certificate (applicable to all master’s degree students)  Official academic transcript, in English, including all bachelor’s grades and all master’s grades so far) Letter of acceptance Student receives the ‘Letter of acceptance’ and is registered as a student at the University of Groningen; Course selection The study adviser for exchange students contacts the student about assessment admission to courses. The Office for Student Affairs takes care of all course enrolments

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faculty of arts office for student affairs

Transcript of records

What? We only send out digital transcripts. When? The transcript will be made within 6 weeks after the final exam date. Where? Transcripts will be sent by email to the student and in cc to the coordinator who has nominated the student, unless requested differently by the student. Other options If your institution does require the paper transcript, please inform us after you have received the digital copy.

Student Housing

Important The University of Groningen is not a campus university, students information have to find their own accommodation somewhere in town. Generally there is a shortage of rooms in Groningen, for degree students as well as for exchange students. However, if students follow our instructions carefully, they will certainly be able to find appropriate accommodation. General information At Home In Groningen city of Groningen Recommended SSH organization International students can get assistance in finding accommodation from SSH. SSH does not have capacity to accommodate all international students and SSH is fully booked every semester. We advise students to apply early. Other options If students do not wish to make use of the accommodation offered by SSH and want to try finding housing on their own, they should take the following into account:  Make sure to do this through official websites or companies that can be traced;  Do not go to a viewing alone;  Do not pay anything before having everything in writing;  Always ask for a payment receipt;  A rent that is too low for the location or type of housing as well as unrecognizable pictures of the location may indicate fraudulent practices;  Avoid identity theft: never send a passport copy to strangers.

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key data sheet

Name of Institution University of Groningen ID code (Erasmus) NL GRONING01 Contacts Coordinator Exchange Office: Ms. Ina Venhuizen Assistants Exchange: Ms. Keren Bewersdorf, Ms. Bertien Hoving Address: Nettelbosje 2, 9747 AE Groningen, The Netherlands Email: [email protected] Website: www.rug.nl/feb/education/exchange Telephone: +31 50 36 38900

Academic calendar 1st/Fall semester: end of August – end of January 2nd/Spring semester: beginning of February – mid-/end of June Expected arrival date A Study Start Event is organized in the week before the courses start and compulsory to attend: students receive their welcome kit, receive practical and university information, non-EU students have an appointment with the Dutch immigration authorities for their residence permit, student mentors help exchange students and offer campus tours

Nomination and Semester Nomination Application Registration deadlines Fall/1st sem. 1 May 15 May / NON-EU students 6 May Spring/2nd sem. 1 October 15 October / NON- EU students 6 October

Application information To learn about the procedure, please consult www.rug.nl/feb/exchange-apply

Entry requirements 1) study a Bachelor program in the field of economics/business students need to have taken a minimum of 10 to 12 courses in the field of economics and business. Students should have covered subjects such as statistics, microeconomics, macroeconomics, (financial) accounting and research methods 2) proof of English proficiency 3) master/graduate students: Bachelor’s degree in the field of economics/business

Required documents for 1) for non-native English speakers: proof of English proficiency Application Please consult our website for information on overall and partial minimum scores, different scores for BSc/undergraduate or MSc/exchange: https://www.rug.nl/feb/education/exchange/incoming/before/english-proficiency 2) photocopy of (temporary) Bachelor transcripts (translated into English) 3) photocopy of passport or European ID card 4) photocopy of your Bachelor degree (applicable only for MSc exchange)

Courses https://www.rug.nl/feb/education/exchange/incoming/before/courses-exams Course registration Students will need to register online for courses until one week before courses start. The procedure is explained on our website.

Visa and housing Once accepted, the International Service Desk (ISD) will start the procedure for the visa application and the student can book housing. The Exchange Office is not involved in the visa application process. In order to obtain a visa/residence permit, the Immigration and Naturalization Service will check whether students have sufficient financial resources to support themselves during their stay in the Netherlands. To give you an estimation: the Immigration and Naturalization Service consider about € 900 per month (which is about € 5000 for a semester) sufficient. Students need to pay the entire amount of € 5000 in advance to get the visa/residence permit. More information: https://www.rug.nl/feb/education/exchange/incoming/practical-information/visa

Housing deadline Fall/1st sem. 1 June Spring/2nd sem. 1 November

Housing The University of Groningen is not a campus university and therefore does not offer campus accommodation. However, through third parties there are many (student)houses and apartments available. We advise students to book accommodation with an organization that is specialized in (international) student housing: SSH. Our website provides more information: www.rug.nl/feb/exchange

Digital Office We aim to work efficiently and in an environmentally friendly way. In order to do so we keep digital files and also send out documents by email. Consequently, we would like to receive the documents you send out for our students by email, too. It also means that we will send out acceptance letters and transcripts as PDF files, by email. Some partners request the ‘original transcripts’, which usually means a request for a ‘paper copy’. Please note that the hardcopy document we send you would be no different from the PDF document. Thus, where possible, please use the PDF document for your official records and help us meet our goal of working in a more environmentally friendly manner.

For whom Checklist Deadline

All students Nomination email by home university 1 October Your home university nominates you by sending us an email with your name and email address. All students Register online at University of Groningen 15 October As a reply to your coordinator's nomination email, we will provide you with the login details for our online registration system. You will then need to complete your online registration. All students Upload required documents A.s.a.p., but In order to complete your registration, you will need to scan the following required documents certainly and email them to us: before 15 Oct. > English test score (for non-native speakers) > (temporary) Bachelor transcripts in English > photocopy of your Bachelor degree (applicable only for MSc exchange) > photocopy of passport or European ID card Only when you have uploaded all required documents, we can send you an acceptance letter. non-EU Visa/residence permit 15 October students If you need a visa/residence permit, please complete your file before 15 October. The International Service Desk (ISD) will provide you with visa application documents and apply for your visa. The Exchange Office is not involved in this process. Please note: without your registration incomplete, the ISD will not be able to apply for your visa/ residence permit. So please make sure top send us your required documents in time. All students Apply for accommodation 1 November

When you have received your acceptance letter you can book for housing at SSH. We advise you to book your accommodation before 1 June. Please note: without an acceptance letter, we cannot confirm your request for housing. All students Student number and IT facilities mid-November Our central student administration will send you an email titled “RUG account details” which to mid- includes your student number and login details for IT facilities. This email will also explain to December you how to activate your account and change your password. You can now also upload a photograph for your student card. All students Choose your courses mid-December The online course catalogue for the new academic year is published.

All students Course enrollment and Student Start Events mid-December You will receive an electronic newsletter from the Exchange Office which informs you about to the end of course enrollment, introduction activities, and much more. January All students Schedule wizard mid-December The schedule wizard for the new academic year is updated. You can view if the courses you select fit or overlap with the course/exam schedule. All students Register for courses mid-Dec. to end You will need to register online for your courses. Deadline is one week before courses start. of January All students Study Start Events -> see website Week before semester All students Start of your courses early Your courses start. Consult the academic calendar for course/exam periods. February

All students End of semester 2 mid-July All students Receive your transcript mid-September We will email you your transcripts. If you need this information earlier, please make an online request with the Student Support Desk for certified academic transcripts.