TYDD ST GILES PARISH COUNCIL Parrock View, 358 High Road, Newton-in-the-Isle, PE13 5HS Tel 01945 870083 - Mobile 07932 191050 - Email [email protected] Clerk D Gibbs 02/05/2019
ANNUAL PARISH ASSEMBLY THURSDAY 9th MAY 2019 STARTING AT 7.00pm
The Parish Council invites Residents and Organisations in the Village to attend the Annual Parish Assembly to be held in the Community Centre, Tydd St Giles on Thursday 9th May at 7.00pm.
Under the Chairmanship of Cllr Mr R Mallett, the Parish Assembly Meeting may by law discuss all parish affairs and pass resolutions about them and is open to the public, but such persons only as are registered as Local Government Electors for the Parish will be entitled to vote at the Meeting.
Resolutions to be put before the Meeting should be submitted to the Clerk.
AGENDA
1. APOLOGIES 2. CONFIRMATION OF MINUTES OF 15/03/2018 3. REPORTS 4. CHAIRMAN’S REPORT 5. FINANCIAL REPORT 6. PUBLIC FORUM
TYDD ST GILES PARISH COUNCIL
Minutes of the Annual Assembly of the Parish of Tydd St Giles held on Thursday 15th March 2018 in the Small Room of the Community Centre, Broad Drove East, Tydd St Giles.
Present - Cllr R Mallett (Chairman), Cllr M Taylor (Vice-Chairman), Cllr M Carter, Cllr M Jupp, D Gibbs (Clerk), Mr & Mrs Simpson, Mrs Ross and Ms Henriques (Parishioners) Apologies for Absence - Cllr M Hale-Smith, Cllr V Ware, Cllrs S Clark, M Humphrey and C Seaton (FDC), PCSO H Norton-Smith Confirmation of Minutes It was noted that Cllr V Ware had attended the Parish Assembly on 16th March 2017, but her name was omitted from the minutes. With this amendment, the minutes of that meeting were agreed and signed as a true and accurate record. Reports Lunch Club - Cllr Ware sent a report indicating that the Lunch Club continues to operate twice each month, with a modest increase in the number of people attending. Rising food prices means that the price has increased for the first time since January 2013 to £5 per person for a 2-course meal tea and coffee, which still represents good value for money. Finding new volunteers to assist in the preparation of the meals remains a challenge and outside caterers are used on occasions. Chairman’s Report The Chairman highlighted some of the work of the Parish Council during the past year: Old School House – still no change after more than 30 years. The Clerk has written to the owner, but no reply has been received. Both the Parish Council and Fenland District Council are keen to resolve this issue, but options are limited. Clerkship – Lynnette Groves was forced to step down as Clerk for health reasons, but David Gibbs was appointed in her place. Street Pride – The Chairman thanked the volunteer litter pickers, who make such an exceptional contribution to the parish. Grange Wind Farm – We continue to benefit from funding allocated by the Grange Wind Farm Community Benefit Fund and two organisations in the parish have received grants this year. Highways and footpaths – The Council’s highways representative continues to monitor the condition of the roads and pavements and to report issues to the County Council. The new pavement from the Manor to the Golf Club on Kirkgate has been installed this year, linking the Golf Club to the village. Foul Anchor – Many of the residents of Foul Anchor attended their annual Remembrance Sunday service at the war memorial. Community Centre – The Chairman thanked the members of the Community Centre Management Committee for their work in managing and improving the Hall and looked forward to the 25th Anniversary celebrations later this year.
Page 1 of 2 Waterways Walk – The new footpath from Church Lane Bridge to the Pumping Station at Foul Anchor is proving to be well used and the partners are looking for ideas for further projects connected to it, hopefully including a link to the village of Newton-in-the-Isle. Finally, the Chairman thanked everybody who has supported him and the Council during the past year. Members of the Parish Council, our District and County Councillors, our PCSO’s, Russell Wright our retired Clerk, who returned to help with the appointment of the new Clerk and transitionary arrangements and finally, our new Clerk, Dave Gibbs. Financial Report The Clerk reported that the Council is in a strong position financially. Full financial reports, reconciled with the bank accounts, are presented to every meeting. All outstanding matters have been resolved. With a significant level of reserves now held, the decision has been taken to reduce the precept for the forthcoming year to a nominal £1,000. This will gradually decrease the level of reserves in line with current national guidelines, whilst still enabling the Council to meet its liabilities. As the Community Centre approaches its 25th anniversary, a number of minor updates and improvements are planned, which will be funded by the Parish Council in its capacity as landlord of the building. Public Forum Mrs Ross thanked the Clerk for providing clear and concise information. She asked whether the layout of the room could be changed so that members of the public are not seated behind the councillors and suggested that meetings might be held more frequently to allow the Council to respond more quickly to events in the parish. The Chairman responded that these matters were to be discussed by the Council shortly. She reminded the Council that the lettering on the village entry signs had been modified and needed to be reinstated. The Council are aware of this and hope to resolve it soon. She questioned the number and location of streetlights on the new Sapphire Close development. This is a matter on which the Council had no input. She expressed interest in attending a first aid course, when this was offered in connection with the installation of a new defibrillator. The Clerk agreed to provide details at the appropriate time. Finally, she asked whether the Council could publish or support the publication of a regular newsletter to every household in the parish. This suggestion will be considered by the Council. Ms Henriques explained that she had recently purchased Church Cottage and was concerned about trees in the churchyard overhanging her property. Cllr Carter was asked to visit the site to ascertain whether any works were necessary and report back to the next meeting. There being no further business, the Chairman thanked those present for their attendance and declared the meeting closed at 7.30pm.
Page 2 of 2 TYDD ST GILES PARISH COUNCIL Parrock View, 358 High Road, Newton-in-the-Isle, PE13 5HS Tel 01945 870083 ~ Mobile 07932 191050 ~ Email [email protected] Clerk D Gibbs 4th May 2019 To all Members of the Council You are hereby summoned to attend the next meeting of Tydd St Giles Parish Council, which will be held in the small room at the Community Centre on Thursday 9th May 2019, following the Parish Assembly, for the purpose of transacting the following business. Members of the public and press are invited to attend this meeting. A period not exceeding 15 minutes is made available at the beginning of the meeting, where residents so require, to enable a Public Forum to take place. Yours sincerely D Gibbs
Clerk/Proper Officer ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
A G E N D A
All members are reminded that they need to declare any personal or prejudicial interest and reason before an item discussed at this meeting, under the Model Code of Conduct Order 2001 No 3576.
1. Apologies for Absence To receive and consider apologies for absence on behalf of those members not present. 2. Annual Meeting of the Parish Council a) Vacancy in the office of Councillor to be filled by co-option b) Delivery of declaration of acceptance forms by Councillors c) Election of Chair and signing of declaration of acceptance d) Election of Vice Chair and signing of declaration of acceptance e) Confirmation of administrative arrangements for the forthcoming year f) Review and confirmation of standing orders and financial regulations g) Confirmation of insurance arrangements h) Review of the Council’s subscriptions to other bodies i) Confirmation of the Council’s register of assets as at 31st March 2019 j) Confirmation of meeting dates for the municipal year 3. Urgent Items The Chairman to report upon additional items for consideration which the Chairman deems urgent by virtue of the special circumstances now specified. 4. Confirmation of Minutes To consider and confirm the minutes of the meeting held on the 14th March 2019.
Tydd St Giles Parish Council Page 1 of 4 Agenda 9th May 2019 5. Matters Arising To receive updates on the following items: a) Defibrillators - minute 777/18(a) b) Local Highway Improvements - minute 777/18(b) c) Sapphire Close - minute 777/18(c) d) Fly tipping of conifer branches - minute 777/18(d) e) Black Dyke footbridge - minute 777/18(e) f) Sutton Bridge Power Fund - minute 781/18 g) Closure of the Churchyard - minute 782/18 h) Foul Anchor bins - minute 786/18(f) 6. Police Matters To receive reports from Cambridgeshire Police. 7. Cambridgeshire County Councillor Report To receive a report from Cllr Simon King. 8. Fenland District Councillor Report To receive reports from Cllrs Samantha Clark and Chris Seaton. 9. Parishioner Issues To discuss matters brought to the attention of the Council by Parishioners. a) Street Pride planters b) Parking outside Kinderley School c) Hedgerow outside Paget Hall d) Speeding in Kirkgate e) Motorbikes along the North Level Main Drain f) Caravan in Black Dyke g) Dog bins near Black Dyke 10. Correspondence To report on correspondence received, as follows: Fenland District Council re Notice of Election European Parliamentary Elections Register of interests declarations Cambridgeshire County Council - Cambridgeshire Matters newsletter Highway Events Diary Highways and street lighting surveys Street Lighting Attachments Policy Stronger for Longer posters and leaflets Local Highway Improvements panel results Highways re design for 2019/20 LHI project Adult learning courses Cambridgeshire Community Foundation re Healthy Fenland grant fund Keep Britain Tidy re Great British Spring Clean Cambridgeshire ACRE re survey of Clerks and Councillors 2019 Ivan Cooper re internal audit PKF Littlejohn re external audit Salvation Army re recycling bins Cambridgeshire Police - monthly updates Came & Co re insurance renewal Information Commissioner re Data Protection renewal CAPALC re training and events Thomas Doyle, Helen Hillam and John Maxwell re vacancies on the Parish Council Reads Drainage & Groundworks re access to Pedosa, Kirkgate from churchyard
Tydd St Giles Parish Council Page 2 of 4 Agenda 9th May 2019 11. Planning a) To report on planning applications received since the last meeting and the outcome of applications previously considered. F/YR19/0056/F - Erection of a 2-storey side extension; changes to front bay windows; single-storey extensions to rear and front of existing dwelling, rendering of all external brickwork, involving demolition of existing utility, garage/garden store and wood store - Poplar Tree House, Cross Drove, Tydd St Giles Parish Council response - Supported Decision - Granted
F/YR19/0064/TRTPO - Felling 2no Sycamore trees covered by TPO 4/1975 - Langdale Lodge, 1 High Broadgate, Tydd St Giles Parish Council response - Supported Decision - Granted
F/YR19/0092/TRTPO - Fell 1no. Sycamore tree covered by TPO 4/1985 - The Smithy, Hockland Road, Tydd St Giles Parish Council response - Not supported Decision - Granted
F/YR19/0178/F - Erection of a 2-storey 4-bed dwelling involving demolition of existing dwelling - Aylesbury Farm Bungalow, Sutton Road, Four Gotes Parish Council response - Supported Decision - Pending
F/YR19/0254/F - Change of use of land to include siting of 3no Leisure Homes (retrospective) - Tydd St Giles Golf and Leisure Centre, Kirkgate, Tydd St Giles Parish Council response - No objection Decision - Pending
F/YR19/0266/RM - Reserved Matters application relating to detailed matters of access, appearance, landscaping, layout and scale pursuant to outline permission (F/YR17/0967/O and appeal APP/D0515/W/18/31) for the erection of a 2-storey 4-bed dwelling with garage; 2.4 metre high wall and 1.2 metre high post and rail fence - Land North of The Gables, High Broadgate, Tydd St Giles Parish Council response - No objection Decision - Pending
b) To consider the following planning application: F/YR19/0332/F - Erection of 1no attached 2-storey 2-bed dwelling and a single-storey rear extension to existing dwelling involving demolition of kitchen and garage and formation of parking area - The Palms, 4 High Broadgate, Tydd St Giles Parish Council response due - to be confirmed
c) To consider the following planning appeal: Town and Country Planning Act 1990, Appeal Under Section 78 F/YR18/0725/O - Land South West of Fern House, Swallow Lane, Four Gotes Parish Council response due - 6th June 12. Street Lights To receive the condition survey of the parish street lights and agree a programme of replacement. 13. Finance a) To approve the internal accounts for 2018/19 b) To review and approve the Governance and Management Risk Assessment c) To approve the Annual Governance Statement 2018/19 d) To approve the Accounting Statements 2018/19 e) To approve the Internal Audit Report and agree an action plan to address issues raised (if any) f) To confirm the dates of the period for the exercise of public rights
Tydd St Giles Parish Council Page 3 of 4 Agenda 9th May 2019 g) To approve the following payments: CGM Ltd (grounds maintenance) £414.62 + £339.31 ...... £ 753.93 D Gibbs (salary April and May) ...... £ 600.00 Fenland District Council (bins) ...... £ 86.74 East of England Ambulance Service (training) ...... £ 360.00 Came & Company (insurance) ...... £ 893.02 I Cooper (audit fee)...... £ 130.00 Information Commissioner (data protection fee) ...... £ 35.00 CAPALC (subscription and data protection scheme) ...... £ 394.69 £ 3,253.38 14. Reports from Members To receive the following updates from members of the Council: a) Highways - Cllr Hale-Smith b) Street Lighting - Cllr Minney c) Churchyard - Clerk d) Trees - Cllr Carter e) Allotments - Cllr Mallett f) Foul Anchor - Clerk g) Community Centre - Cllr Carter h) Tydd Waterway Path - Clerk 15. Date of Next Meeting To confirm the date of the next meeting of the Parish Council: Thursday 11th July 2019 at 7.15pm
Tydd St Giles Parish Council Page 4 of 4 Agenda 9th May 2019
TYDD ST GILES PARISH COUNCIL
Minutes of a meeting of Tydd St Giles Parish Council held on Thursday 14th March 2019 in the Small Room of the Community Centre, Broad Drove East, Tydd St Giles.
Present - Cllr R Mallett (Chairman), Cllr M Taylor (Vice-Chairman), Cllr M Carter, Cllr M Jupp, Cllr G Minney, Cllr V Ware, Cllr S Clark (FDC), D Gibbs (Clerk), Mr Pateman, Mrs Ross (Parishioners) Apologies for Absence - Cllr M Hale-Smith, Cllr S King (CCC), Cllr C Seaton (FDC), 775/18 Urgent Items None. 776/18 Confirmation of Minutes RESOLVED - that the minutes of the meeting held on Thursday 10th January 2019 were agreed and signed as a true and accurate record. 777/18 Matters Arising a) Defibrillator - The Clerk reported that 26 people had attended the training sessions. A further course would be offered once the new defibrillator is installed in Foul Anchor. b) Local Highway Improvements - The Clerk reported that the application for 2019/20 was approved by the County Council’s Highways and Community Infrastructure Committee at their meeting on 12th March. c) Sapphire Close highway works - The garden wall of the adjoining property has been demolished to make way for the new pavement. d) Fly tipping of conifer branches - the Clerk is investigating the dumping of conifer branches on private property in Hockland Road. e) Black Dyke footbridge - The temporary cover is still in place over the collapsed boards, but a permanent repair will be required. f) Dogs in churchyards - The Clerk confirmed that the church may specify rules for dogs in the churchyard, but as the path is a public footpath, dogs are allowed on the path, either under close control or on a lead. 778/18 Police Matters The PCSO’s have visited Kinderley School. 779/18 Cambridgeshire County Councillor Report In the absence of Cllr King, no report was provided. 780/18 Fenland District Councillor Reports Cllr Clark had nothing to report. 781/18 Parishioner Issues The Chairman reported that Steve Barclay MP had contacted the Sutton Bridge Power Fund regarding the undistributed sum of £80,000 in their community benefit account. It was hoped
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that some of this money could be distributed to groups in Tydd St Giles. It was also noted that there is currently no representative from the Parish on the fund’s committee. The Chairman reported that the Council had purchased a selection of historical records relating to the Parish, including vestry minute books, enclosure and allotment records, land auction catalogues and maps. It was agreed that these documents would be made available for public inspection at the Community Centre on the afternoon of Saturday 23rd March. Consideration would be given to offering these items to the Wisbech & Fenland Museum once they had been catalogued. 782/18 Churchyard The Chairman invited Mr Pateman to address the council regarding the churchyard. Mr Pateman explained that the Parochial Church Council had resolved to close the front half of the churchyard in 1979, but the necessary paperwork had not been completed. The PCC has now resolved to submit a closure application to the Ministry of Justice. Cllr Ware explained that, as a member of the PCC, she had not participated in discussion of this item at their meeting. The process of closure requires a resolution from the Parish Council, either to agree to take on the maintenance of the churchyard or to transfer that responsibility to the District Council. Mr Pateman thanked the Parish Council for their ongoing maintenance of the churchyard and reminded members that it serves as a public amenity, as well as a burial place for all residents of their parish, regardless of faith. The Clerk outlined the extent of the commitment involved, including the maintenance of trees, shrubs, hedges, walls, fences, paths and memorial stones. The grave stones remain the responsibility of the descendants of the deceased, but where they cannot be traced, the stones may be laid down or relocated. It was noted that the application for closure may not be successful, as it relates only to a part of the churchyard, not the whole. Cllr Taylor proposed that the Parish Council assumes responsibility for the maintenance of the churchyard if the closure application is successful. Cllr Ware seconded the motion, and members resolved to support it. Mr Pateman thanked the members of the Council for their support and agreed to provide an update on the progress of the application for the next meeting. 783/18 Correspondence The Clerk outlined the correspondence received since the last meeting, including the following:- - Fenland District Council - dates for your diary - Chairman’s Civic Reception - Friday 6 September 2019 - Chairman’s Macmillan Coffee Morning - Thursday 26 September 2019 - Chairman’s Carol Service - Sunday 8 December 2019 - Election briefing for Clerks - Revised Electoral Register - Street Light FPC1 High Broadgate replacement cost - Enforcement Officers carrying out community activities - New Corporate Director and Chief Finance Officer - Cambridgeshire County Council re continuation of bus services - Flood Risk and Biodiversity Newsletter - Steve Barclay’s Office re Sutton Bridge Power Fund - Keep Britain Tidy re Great British Spring Clean 22nd March to 23rd April - Cambridgeshire Police re Speedwatch - Age UK re Visiting Support Service for Older People
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- Tydd St Mary Parish Council re defibrillators - Schoolreaders re volunteering opportunities - Andrew Boughen re Parish Records 784/18 Planning a) Updates on the outcomes of applications previously considered were included in the agenda. b) The following applications have been received:- F/YR19/0178/F - Erection of a 2-storey 4-bed dwelling involving demolition of existing dwelling - Aylesbury Farm Bungalow, Sutton Road, Four Gotes The Parish Council resolved to support this application. 785/18 Finance a) The financial statement for the period to the end of February was approved. b) The following payments were approved: Fenland District Council (street light FPC1 High Broadgate) ...... £1,011.16 CGM Ltd (grounds maintenance) ...... £ 156.00 DA Gibbs (salary March) ...... £ 300.00 D Gibbs (expenses) ...... £ 140.00 £ 1,607.16 RESOLVED - that the above payments totalling £1,607.16 be approved for payment. 786/18 Reports from Members a) Highways - No report. b) Street Lighting - Cllr Minney reported that the light outside 22 Field Avenue had been reported, but was still not working. c) Churchyard - No report. d) Trees - Works to trees under Tree Preservation Orders were reported under planning. e) Allotments - Inspection and measuring of the allotments to take place soon. f) Foul Anchor - A dog bin has been requested on Front Road. The Clerk agreed to check the feasibility of this and the possible relocation of the existing bin to a more visible location. g) Community Centre - The benches have been placed outside the building. Two additional cameras have been added to the CCTV system covering the defibrillator and the east end of the building. New urinals have been installed in the gents toilet with a water miser system to reduce water usage. The insurance company rejected the claim for the water leak in the changing rooms, as it had been leaking for too long. The floating floor in the changing rooms is being replaced with a concrete screed. The Parish Council resolved to pay for this work as the owner of the building. External funding will be sought to undertake a similar project in the second changing room, the officials’ room and the corridor. The supplier of the edging strip for the dance floor in the main hall is examining the damage with a view to replacing it under guarantee. The quote for new fire doors to the rear of the hall is £3,000. A second quote will be obtained and the best price chosen. The proposed location of the steel container has been revised to bring it within the scope of the CCTV system. A planning application will be submitted shortly.
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h) Waterway Walk - No meeting has taken place. The Pumping Station will once again be open to the public on Saturday 14th September as part of the Heritage Open Weekend. 787/18 Date of Next Meeting The next meeting of the Parish Council will take place on Thursday 9th May in the Community Centre, Broad Drove East, following the Parish Assembly at 7.15pm. The Chairman thanked the members of the council for their support over the last four years and wished them well in the forthcoming election. The meeting closed at 8.30pm
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General Notes 1. This drawing shall not be scaled, figured dimensions only to be used. 2. All dimensions are shown in 'mm' unless otherwise stated. 3.The contractor, sub-contractors and suppliers must verify all dimensions on site prior to the commencement of any work. 4.This drawing is to be read in conjunction with all relevant engineers and specialist sub-contractors drawings and specifications. 5. Any discrepancies are to be brought to the designers attention.
bedroom 1 land bedroom 1
family/living hall hall family/living bedroom 1 bedroom 2
family/living
Front Elevation 0 1 2 3 4 Side Elevation 0 1 2 3 4 Rear Elevation 0 1 2 3 4 Section A-A 0 1 2 3 4 Scale: 1:100 metres Scale: 1:100 metres Scale: 1:100 metres Scale: 1:100 metres
Section B-B 0 1 2 3 4 Scale: 1:100 metres
2.0m high close boarded fence
10.182 Rear garden Planter Grass 10.052
HIGH BROADGATE Gate 10.052 10.041 10.082 Rear garden Grass T Y D D S T G I L E S Shared site Proposed MH access dwelling 9.963 Gate Driveway 2.0m high close Gravel boarded fence
Bin Collection Septic tank Area Existing Parking 10.008 Parking dwelling 1.7m high close Parking boarded fence 10.000 Parking Planting
2
Location Plan 0 10 20 30 40 1:1250 Scale: 1:1250 metres
Site Plan 0 2 4 6 8 SITE PLAN KEY Scale: 1:200 metres Un-surveyed OS buildings Graveled areas B B Revisions April Wheelie Bins FLOOR PLAN KEY ELEVATION KEY A 2019 Added
Proposed walls Joinery Surveyed buildings Site boundary Status bath kitchen Existing kitchen Parking bed 2 FOR APPROVAL Existing walls Brickwork Bin CollectionExisting site levels Proposed fence Area 10.008 wc land bath 10.000 dining Planting ac ac bedroom 2 Roof tiles Site access Proposed trees and vegetation lounge c w'robe land Shared site access wc bed 1 A hall A A A Structures to be demolished Structures to be demolished Proposed wheelie bins for roadside Swann Edwards Architecture Limited, Fen Road, collection hall family/living bedroom 1 Guyhirn, Wisbech, Cambs. PE13 4AA t 01945 450694 e [email protected] w www.swannedwards.co.uk ac Gate
Grassed areas Job Title Date Scale Proposed Dwelling & Extension As Shown The Palms, High Broadgate February B B Tydd St Giles, Wisbech 2019 Sheet Size A1 Ground Floor Plan 0 1 2 3 4 First Floor Plan 0 1 2 3 4 For: Ms Peak Drawing Title Job No. Drawn by Scale: 1:100 metres Scale: 1:100 metres Planning Drawing SE-1127 M.N. Plans, Elevations & Sections Dwg No. Revision 2100 A
Swann Edwards Architecture Limited © Development Services Mr D Gibbs (Clerk To Tydd St Giles Parish Tel:01354 654321 Council) E-mail: [email protected] Parrock View 358 High Road Newton-In-The-Isle 3 May 2019 Wisbech PE13 5HS
Dear Sir/Madam
TOWN AND COUNTRY PLANNING ACT 1990 APPEAL UNDER SECTION 78
Site Address: Land South West Of Fern House Swallow Lane Four Gotes Cambridgeshire Description of development: Erection of up to 2 x dwellings (outline application with all matters reserved) Application reference: F/YR18/0725/O Appellant’s name: Mr & Mrs G Mathias Appeal reference: APP/D0515/W/19/3225296 Appeal start date: 2 May 2019
I refer to the above details. An appeal has been made to the Secretary of State against the decision of Fenland District Council to refuse the above application.
The appeal will be determined on the basis of written representations. The procedure to be followed is set out in Part 2 of the Town and Country Planning (Appeals) (Written Representations Procedure) (England) Regulations 2009, as amended.
We have forwarded all the representations made to us on the application to the Planning Inspectorate and the appellant. These will be considered by the Inspector when determining the appeal.
If you wish to make comments, or modify/withdraw your previous representation, you can do so online at https://acp.planninginspectorate.gov.uk. If you do not have access to the internet, you can send your comments to:
Judith Birch Room 3/C Eagle Temple Quay House The Planning Inspectorate Temple Quay House 2 The Square Bristol BS1 6PN. All representations must be received by 6 June 2019. Any representations submitted after the deadline will not usually be considered and will be returned. The Planning Inspectorate does not acknowledge representations. All representations must quote the appeal reference.
Please note that any representations you submit to the Planning Inspectorate will be copied to the appellant and this local planning authority and will be considered by the Inspector when determining the appeal.
All plans and documents relating to this application can be viewed at www.fenland.gov.uk/publicaccess/.
To access these documents as well as other relevant details please follow the instructions below:
1 Enter the full application number ‘F/YR18/0725/O’ on the simple search form and click Search
2 Click on the ‘Documents’ tab
Documents are published in Adobe PDF format. Please also bear in mind that some of the larger documents may take some time to download.
Alternatively the application is available to view at any of our Fenland@Your Service shops during published opening hours.
You can get a copy of one of the Planning Inspectorate’s “Guide to taking part in planning appeals” booklets free of charge from GOV.UK at https://www.gov.uk/government/collections/taking-part-in-a-planning-listed-building-or- enforcement-appeal or from us.
When made, the decision will be published online at https://acp.planninginspectorate.gov.uk
Yours faithfully
Alison Hoffman Development Officer
Data Protection Act 1998 To provide you with our services we will need to record personal information, such as your name and address. This information will be kept securely and only accessed by approved staff. We will not share your information with anyone else without telling you first. Please note however that all planning files are public documents and are open for inspection. Applications are also displayed on the Fenland District Council website. If you would like more details about how we protect personal information then please contact our Data Protection Officer TYDD ST GILES PARISH COUNCIL INCOME & EXPENDITURE ACCOUNT Year Ended 31st March 2019
2017/18 2018/19
INCOME
£ 21,000.00 Fenland DC - Precept £ 1,000.00 £ 1,993.00 Fenland DC - Concurrent Functions Grant £ 1,993.00 £ 432.00 Fenland DC - Council Tax Support Grant £ 216.00 £ 3,812.50 Allotment Rents £ 3,812.50 £ 432.47 Allotment Rates £ 440.16 £ 44.10 Interest - Business Premium Account £ 123.45 £ 5,500.00 Grants £ 10,000.00 £ 5,609.00 Donations £ 1,079.00 £ 127.80 Recycling Credits £ -
£ 38,950.87 £ 18,664.11
EXPENDITURE
£ 3,286.26 Clerkship £ 3,600.00 £ 1,444.61 General Administration £ 1,396.54 £ 669.38 Insurance £ 858.67 £ 427.85 Drainage Rates £ 440.17 £ 4,129.51 Community Centre £ 30,481.96 £ - Recreation Ground £ 1,617.34 £ 2,873.64 Churchyard £ 3,975.00 £ 1,009.96 Street Lighting £ 992.63 £ 1,000.00 S137 Payments £ 1,874.50 £ 1,893.80 Waterways Walk £ - £ 9.63 Foul Anchor £ 504.05
£ 16,744.64 £ 45,740.86
£ 22,206.23 SURPLUS/DEFICIT FOR YEAR -£ 27,076.75 TYDD ST GILES PARISH COUNCIL BALANCE SHEET At 31st March 2019
2017/18 2018/19
CURRENT ASSETS
£ 4.00 HMRC - VAT Refund £ 7,654.04 £ 127.80 FDC - Recycling Credits £ - £ 93,779.58 Cash at Bank £ 59,522.31
£ 93,911.38 £ 67,176.35
CURRENT LIABILITIES
Accruals £ 1,039.65 FDC - Street Light 2012/13 £ 1,039.65 £ 189.71 TSG CC & RG 2015/16 £ 189.71 £ 22.33 E.ON UK plc £ 14.05 £ 365.52 CGM Group (East Anglia) Ltd £ 345.52 £ 200.00 Audit Fee - PKF Littlejohn £ 200.00 £ 120.00 Audit Fee - I Cooper £ 130.00 £ - East of England Ambulance Service £ 360.00 £ 2,278.93
£ 91,974.17 TOTAL £ 64,897.42
REPRESENTED BY
£ 70,373.88 Accumulated fund brought forward £ 91,974.17 £ 39,355.26 Income for year £ 18,664.11 £ 17,754.97 Expenditure for year £ 45,740.86
£ 91,974.17 £ 64,897.42
The above statement represents fairly the financial position of the Council as at 31st March 2019 and reflects its income and expenditure during the year. Approved by the Council on 9th May 2019
Chairman Responsible Financial Officer TYDD ST GILES PARISH COUNCIL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2019 Supporting Notes
1 ASSETS
During the year, a street light was replaced at a cost of £1,011 and a defibrillator and security cabinet were purchased at a cost of £2,265.
At 31st March 2019 the following assets were held:-
Community Recreation Ground £ 1 Community Centre £ 293,500 Allotments £ 1 18 Acres Rylands 23 Acres Quaney 7 Acres Fen Lane 7 Acres Cheshires Common Land £ 1
Other Fixed Assets
20 Footway Lights - columns £ 9,506 22 Footway Lights - brackets £ 5,665 Village Sign £ 1,350 Public Seating - four £ 2,810 Two Bus Shelters £ 6,755 Two War Memorials £ 36,318 Notice Boards - three £ 812 Dog Bins £ 312 Benches £ 2,285 Fencing & Gates £ 4,875 Children's Play Equipment £ 30,153 Defibrillator £ 2,265
£ 396,609
Responsible Financial Officer TYDD ST GILES PARISH COUNCIL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2019 Supporting Notes
2 BORROWINGS At the close of business on 31st March the Council had no outstanding loans.
3 AGENCY GRANT During the year the Council undertook no agency work on behalf of other authorities.
4 S137 PAYMENTS Section 137 of the Local Government Act 1972 enables parish council to spend up to the product of £7.86 per head of electorate for the benefit of people in the area on activities or projects not specifically authorised by other powers. The number of electorate being 995.
The limit for Tydd St Giles Parish Council for the year ended 31st March 2019 was £7,820.70. Two payments were made during the year totalling £1,874.50.
5 ADVERTISING & PUBLICITY No advertisement costs were incurred.
6 PENSIONS None.
7 DEBTORS HM Revenue & Customs - £7,654.04 relating to value added tax.
8 ACCRUALS 2018/19 Audit Fee - PKF Littlejohn £ 200.00 Audit Fee - I Cooper £ 130.00 CGM Group (East Anglia) Ltd £ 345.52 E.ON UK plc £ 14.05 East of England Ambulance Service £ 360.00 £ 1,049.57 2015/16 TSG Comm Centre & Rec Ground £ 189.71 2012/13 FDC - Street Light £ 1,039.65
£ 2,278.93 TYDD ST GILES PARISH COUNCIL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2019 Supporting Notes
9 TENANCIES During the year the Council operated the following tenancies:-
As Landlord
Tenant Property Rent
Community Centre Community Centre One Arrow Management Committee & Sports Field Non-Repairing Various Rylands - 18 acre £ 1,312.50 Various Quaney - 23 acres £ 1,495.00 Various Fen Lane - 7 acres £ 490.00 Various Cheshire - 7 acres £ 490.00 Various Intake £ 25.00
As Tenant
Landlord Property Rent
Brigstock & Wren's Charity Recreation Field £ 135.00 Bank reconciliation – pro forma This reconciliation should include all bank and building society accounts, including short term investment accounts. It must agree to Box 8 in the column headed “Year ending 31 March 2019” in Section 2 of the AGAR – and will also agree to Box 7 where the accounts are prepared on a receipts and payments basis. Please complete the highlighted boxes, remembering that unpresented cheques should be entered as negative figures.
Name of smaller authority: Tydd St Giles Parish Council
County area (local councils and parish meetings only): Cambridgeshire
Financial year ending 31 March 2019
Prepared by (Name and Role): D A Gibbs, Clerk & RFO
Date: 07/05/2019
£ £ Balance per bank statements as at 31/3/19: Community account 4,933.97 Business Premium account 55,599.50
[add more accounts if necessary]
60,533.47
Petty cash float (if applicable) -
Less: any unpresented cheques as at 31/3/19 (enter these as negative numbers) 101266 (1,011.16)
[add more lines if necessary]
(1,011.16) Add: any un-banked cash as at 31/3/19
-
Net balances as at 31/3/19 (Box 8) 59,522.31 TYDD ST GILES PARISH COUNCIL GOVERNANCE AND MANAGEMENT RISK ASSESSMENT
Risk Impact Likelihood Severity Control Action Review Alternative review Responsible Internal Controls Frequency Trigger/Internal Person Audit Assurance Lack of forward Lack of direction M H In year budget Quarterly Unexpected expense Clerk 1 planning and and reviews budgetary controls Prioritisations
Poor reporting to Poor quality M H Timely and Quarterly Matter raised at Clerk 2 Council decision making accurate financial meeting Council becomes reporting ill informed Loss of key staff Failure in M H Clear office Annually Loss of staff member Council 3 budgetary procedures. controls Clear budgetary Correspondence procedures backlog Failure to respond Loss of L L Clear Standing Annually Approach by elector to Clerk 4 to electors wish to confidence Orders and Auditor right of inspection Loss of reputation Operating Protocols. Documented procedures to deal with enquiries from the public
TYDD ST GILES PARISH COUNCIL GOVERNANCE AND MANAGEMENT RISK ASSESSMENT
Risk Impact Likelihood Severity Control Action Review Alternative Responsible Internal Controls Frequency review Person Trigger/Internal Audit Assurance Poor document Information not M M Clear Standing Annually Major incident Clerk 5 control passed on in a timely Orders complaints manner. Deadlines missed Ensure Council Fines and penalties M H Bi-annually Following Clerk 6 complies with law in from regulation incident particular bodies. Health and Safety Employee action for Equal Opportunities negligence of Data Protection grievance. Human Rights Loss of reputation. Disability And Discrimination Employment Law
Ensuring all business Illegal expenditure L H Recording in the Monthly Review of Clerk 7 activities are within minutes the precise minutes to legal power power under which ensure legal expenditure is being powers are in approved place, recorded and correctly applied.
TYDD ST GILES PARISH COUNCIL GOVERNANCE AND MANAGEMENT RISK ASSESSMENT
Risk Impact Likelihood Severity Control Action Review Alternative Responsible Internal Controls Frequency review Person Trigger/Internal Audit Assurance Council becomes Conflicts of interest L H Clear Standing Annually Complaints Chairman 8 dominated by one or Pursuit of personal Orders regarding Incidents a t two individuals or agendas conduct of meetings cliques form Decisions made meeting and outside Council Conflict of interests
Councillors Affect reputation L M Clear Standing Annually Complaints from Council 9 benefiting from Conflicts of interest Orders All meetings public being on the Council Open system of payment
Failure to register Member could L M Procedures in All meetings Complaints about Councillors 10 members Interests make inappropriate place for members gains recording and monitoring Members Interests Lack of maintenance High cost of repair M H Regular routine Weekly Unexpected Councillors 11 of Council owned Injury to third party maintenance incident property leading to claims Insurance cover Damage to property TYDD ST GILES PARISH COUNCIL GOVERNANCE AND MANAGEMENT RISK ASSESSMENT
Risk Impact Likelihood Severity Control Action Review Alternative review Responsible Internal Controls Frequency Trigger/Internal Person Audit Assurance Damage to third Claim against L L Public Liability As required As reported Review Council 12 party, property or Council Insurance. of Insurance Cover individual due to Regular checks of Review of adequacy Service of Amenity facilities. of insurance cover provided Ensure all provided amenities/facilities are maintained to appropriate levels Loss of cash through Reduction in L H Clear financial Annually On a Loss Review Clerk 13 fraud of dishonesty available funds procedures Insurance Cover Adequate (fidelity guarantee) insurance cover
Inadequacy of Lack of confidence L M Regular in-year Every Unexpected event Clerk 14 Precept in Council budget progress meeting i.e. flooding Inability to carry reports Ensuring the out functions adequacy of the Insufficient funds annual precept is for contingencies within sound budgeting arrangements
Adopted May 2018 Re adopted May 2019 Annual Governance and Accountability Return 2018/19 Part 3
To be completed by Local Councils, Internal Drainage Boards and other Smaller Authorities*: • where the higher of gross income or gross expenditure exceeded £25,000 but did not exceed £6.5 million; or • where the higher of gross income or gross expenditure was £25,000 or less but: • are unable to certify themselves as exempt (fee payable); or • have requested a limited assurance review (fee payable)
Guidance notes on completing Part 3 of the Annual Governance and Accountability Return 2018/19 1. Every smaller authority in England that either received gross income or incurred gross expenditure exceeding £25,000 must complete Part 3 of the Annual Governance and Accountability Return at the end of each financial year in accordance with Proper Practices. 2. The Annual Governance and Accountability Return is made up of three parts, pages 3 to 6:
• The annual internal audit report is completed by the authority’s internal auditor. • Sections 1 and 2 are to be completed and approved by the authority. • Section 3 is completed by the external auditor and will be returned to the authority. 3. The authority must approve Section 1, Annual Governance Statement, before approving Section 2, Accounting Statements, and both must be approved and published before 1 July 2019. 4. An authority with either gross income or gross expenditure exceeding £25,000 or an authority with neither income nor expenditure exceeding £25,000, but which is unable to certify itself as exempt, or is requesting a limited assurance review, return to the external auditor by email or post (not both): must • the Annual Governance and Accountability Return Sections 1 and 2, together with • a bank reconciliation as at 31 March 2019 • an explanation of any significant year on year variances in the accounting statements • notification of the commencement date of the period for the exercise of public rights • Annual Internal Audit Report 2018/19 Unless requested, do not send any additional documents to your external auditor. Your external auditor will ask for any additional documents needed. Once the external auditor has completed the review and is able to give an opinion on the limited assurance review, the Annual Governance and Accountability Section1, Section 2 and Section 3 – External Auditor Report and Certificate will be returned to the authority by email or post.
Publication Requirements Under the Accounts and Audit Regulations 2015, authorities must publish the following information on a publicly accessible website: Before 1 July 2019 authorities must publish: • Notice of the period for the exercise of public rights and a declaration that the accounting statements are as yet unaudited; • Section 1 - Annual Governance Statement 2018/19, approved and signed, page 4 • Section 2 - Accounting Statements 2018/19, approved and signed, page 5 Not later than 30 September 2019 authorities must publish: • Notice of conclusion of audit • Section 3 - External Auditor Report and Certificate • Sections 1 & 2 of AGAR including any amendments as a result of the limited assurance review. It is recommended as best practice, to avoid any potential confusion by local electors and interested parties, that you also publish the Annual Internal Audit Report, page 3.
The Annual Governance and Accountability Return constitutes the annual return referred to in the Accounts and Audit Regulations 2015. Throughout, the words ‘external auditor’ have the same meaning as the words ‘local auditor’ in the Accounts and Audit Regulations 2015. *for a complete list of bodies that may be smaller authorities refer to schedule 2 to the Local Audit and Accountability Act 2014. Annual Governance and Accountability Return 2018/19 Part 3 Page 1 of 6 Local Councils, Internal Drainage Boards and other Smaller Authorities* Guidance notes on completing Part 3 of the Annual Governance and Accountability Return 2018/19 • The authority must comply with Proper Practices in completing Sections 1 and 2 of this Annual Governance and Accountability Return. Proper Practices are found in the Practitioners’ Guide* which is updated from time to time and contains everything needed to prepare successfully for the financial year-end and the subsequent work by the external auditor. • Make sure that the Annual Governance and Accountability Return is complete (i.e. no empty highlighted boxes), and is properly signed and dated. Where amendments are made by the authority to the AGAR after it has been approved by the authority and before it has been reviewed by the external auditor, the Chairman and RFO should initial the amendments and if necessary republish the amended AGAR and recommence the period for the exercise of public rights. If the Annual Governance and Accountability Return contains unapproved or unexplained amendments, it may be returned and additional costs will be incurred. • The authority should receive and note the annual internal audit report if possible prior to approving the annual governance statement and before approving the accounts. • Use the checklist provided below to review the Annual Governance and Accountability Return for completeness before returning it to the external auditor by email or post (not both). • Do not send the external auditor any information not specifically requested. However, you must inform your external auditor about any change of Clerk, Responsible Financial Officer or Chairman, and provide relevant email addresses and telephone numbers. • Make sure that the copy of the bank reconciliation to be sent to your external auditor with the Annual Governance and Accountability Return covers all the bank accounts. If the authority holds any short-term investments, note their value on the bank reconciliation. The external auditor must be able to agree the bank reconciliation to Box 8 on the accounting statements (Section 2, page 5). An explanation must be provided of any difference between Box 7 and Box 8. More help on bank reconciliation is available in the Practitioners’ Guide*. • Explain fully significant variances in the accounting statements on page 5. Do not just send a copy of the detailed accounting records instead of this explanation. The external auditor wants to know that you understand the reasons for all variances. Include complete numerical and narrative analysis to support the full variance. • If the external auditor has to review unsolicited information, or receives an incomplete bank reconciliation, or variances are not fully explained, additional costs may be incurred. • Make sure that the accounting statements add up and that the balance carried forward from the previous year (Box 7 of 2018) equals the balance brought forward in the current year (Box 1 of 2019). • The Responsible Financial Officer (RFO), on behalf of the authority, must set the period for the exercise of public rights. From the commencement date for a single period of 30 consecutive working days, the approved accounts and accounting records can be inspected. Whatever period the RFO sets it must include a common inspection period – during which the accounts and accounting records of all smaller authorities must be available for public inspection – of the first ten working days of July. • The authority must publish the information required by Regulation 15 (2), Accounts and Audit Regulations 2015, including the period for the exercise of public rights and the name and address of the external auditor before 1 July 2019.
Completion checklist – ‘No’ answers mean you may not have met requirements Yes No
All sections Have all highlighted boxes have been completed? Has all additional information requested, including the dates set for the period for the exercise of public rights, been provided for the external auditor? Internal Audit Report Have all highlighted boxes been completed by the internal auditor and explanations provided? Section 1 For any statement to which the response is ‘no’, is an explanation provided? Section 2 Has the authority’s approval of the accounting statements been confirmed by the signature of the Chairman of the approval meeting? Has an explanation of significant variations from last year to this year been provided? Has the bank reconciliation as at 31 March 2019 been reconciled to Box 8? Has an explanation of any difference between Box 7 and Box 8 been provided? Sections 1 and 2 Trust funds – have all disclosures been made if the authority as a body corporate is a sole managing trustee? NB: do not send trust accounting statements unless requested.
*Governance and Accountability for Smaller Authorities in England – a Practitioners’ Guide to Proper Practices, can be downloaded from www.nalc.gov.uk or from www.ada.org.uk
Annual Governance and Accountability Return 2018/19 Part 3 Page 2 of 6 Local Councils, Internal Drainage Boards and other Smaller Authorities* Annual Internal Audit Report 2018/19
ENTER NAME OF AUTHORITY
This authority’s internal auditor, acting independently and on the basis of an assessment of risk, carried out a selective assessment of compliance with relevant procedures and controls to be in operation during the financial year ended 31 March 2019. The internal audit for 2018/19 has been carried out in accordance with this authority’s needs and planned coverage. On the basis of the findings in the areas examined, the internal audit conclusions are summarised in this table. Set out below are the objectives of internal control and alongside are the internal audit conclusions on whether, in all significant respects, the control objectives were being achieved throughout the financial year to a standard adequate to meet the needs of this authority.
Internal control objective Agreed? Please choose one of the following Not Yes No* covered** A. Appropriate accounting records have been properly kept throughout the financial year. B. This authority complied with its financial regulations, payments were supported by invoices, all expenditure was approved and VAT was appropriately accounted for. C. This authority assessed the significant risks to achieving its objectives and reviewed the adequacy of arrangements to manage these. D. The precept or rates requirement resulted from an adequate budgetary process; progress against the budget was regularly monitored; and reserves were appropriate. E. Expected income was fully received, based on correct prices, properly recorded and promptly banked; and VAT was appropriately accounted for. F. Petty cash payments were properly supported by receipts, all petty cash expenditure was approved and VAT appropriately accounted for. G. Salaries to employees and allowances to members were paid in accordance with this authority’s approvals, and PAYE and NI requirements were properly applied. H. Asset and investments registers were complete and accurate and properly maintained. I. Periodic and year-end bank account reconciliations were properly carried out. J. Accounting statements prepared during the year were prepared on the correct accounting basis (receipts and payments or income and expenditure), agreed to the cash book, supported by an adequate audit trail from underlying records and where appropriate debtors and creditors were properly recorded. K. IF the authority certified itself as exempt from a limited assurance review in 2017/18, it met the exemption criteria and correctly declared itself exempt. (“Not Covered” should only be ticked where the authority had a limited assurance review of its 2017/18 AGAR) L. During summer 2018 this authority has correctly provided the proper opportunity for Not applicable the exercise of public rights in accordance with the requirements of the Accounts and Audit Regulations. 3
M. (For local councils only) Yes No Not applicable Trust funds (including charitable) – The council met its responsibilities as a trustee.
For any other risk areas identified by this authority adequate controls existed (list any other risk areas on separate sheets if needed). Date(s) internal audit undertaken Name of person who carried out the internal audit DD/MM/YY DD/MM/YY DD/MM/YY ENTER NAME OF INTERNAL AUDITOR
Signature of person who SIGNATURE REQUIRED DD/MM/YY carried out the internal audit Date
*If the response is ‘no’ you must include a note to state the implications and action being taken to address any weakness in control identified (add separate sheets if needed). **Note: If the response is ‘not covered’ please state when the most recent internal audit work was done in this area and when it is next planned, or, if coverage is not required, the annual internal audit report must explain why not (add separate sheets if needed).
Annual Governance and Accountability Return 2018/19 Part 3 Page 3 of 6 Local Councils, Internal Drainage Boards and other Smaller Authorities* Section 1 – Annual Governance Statement 2018/19
We acknowledge as the members of:
ENTER NAME OF AUTHORITY our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2019, that:
Agreed Yes No* ‘Yes’ means that this authority:
1. We have put in place arrangements for effective financial prepared its accounting statements in accordance management during the year, and for the preparation of with the Accounts and Audit Regulations. the accounting statements. 2. We maintained an adequate system of internal control made proper arrangements and accepted responsibility including measures designed to prevent and detect fraud for safeguarding the public money and resources in and corruption and reviewed its effectiveness. its charge.
3. We took all reasonable steps to assure ourselves has only done what it has the legal power to do and has that there are no matters of actual or potential complied with Proper Practices in doing so. non-compliance with laws, regulations and Proper Practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances. 4. We provided proper opportunity during the year for during the year gave all persons interested the opportunity to the exercise of electors’ rights in accordance with the inspect and ask questions about this authority’s accounts. requirements of the Accounts and Audit Regulations. 5. We carried out an assessment of the risks facing this considered and documented the financial and other risks it authority and took appropriate steps to manage those faces and dealt with them properly. risks, including the introduction of internal controls and/or external insurance cover where required. 6. We maintained throughout the year an adequate and arranged for a competent person, independent of the financial effective system of internal audit of the accounting controls and procedures, to give an objective view on whether records and control systems. internal controls meet the needs of this smaller authority. 7. We took appropriate action on all matters raised responded to matters brought to its attention by internal and in reports from internal and external audit. external audit. 8. We considered whether any litigation, liabilities or disclosed everything it should have about its business activity commitments, events or transactions, occurring either during the year including events taking place after the year during or after the year-end, have a financial impact on end if relevant. this authority and, where appropriate, have included them in the accounting statements. 9. (For local councils only) Trust funds including Yes No N/A has met all of its responsibilities where, as a body charitable. In our capacity as the sole managing corporate, it is a sole managing trustee of a local trustee we discharged our accountability trust or trusts. responsibilities for the fund(s)/assets, including financial reporting and, if required, independent examination or audit. *Please provide explanations to the external auditor on a separate sheet for each ‘No’ response and describe how the authority will address the weaknesses identified. These sheets should be published with the Annual Governance Statement.
This Annual Governance Statement was approved at a Signed by the Chairman and Clerk of the meeting where meeting of the authority on: approval was given: DD/MM/YY SIGNATURE REQUIRED and recorded as minute reference: Chairman MINUTE REFERENCE SIGNATURE REQUIRED Clerk
Other information required by the Transparency Codes (not part of Annual Governance Statement) Authority web address AUTHORITY WEBSITE ADDRESS
Annual Governance and Accountability Return 2018/19 Part 3 Page 4 of 6 Local Councils, Internal Drainage Boards and other Smaller Authorities* Section 2 – Accounting Statements 2018/19 for
ENTER NAME OF AUTHORITY
Year ending Notes and guidance 31 March 31 March Please round all figures to nearest £1. Do not leave any 2018 2019 boxes blank and report £0 or Nil balances. All figures must £ £ agree to underlying financial records. 1. Balances brought Total balances and reserves at the beginning of the year forward as recorded in the financial records. Value must agree to Box 7 of previous year. 2. (+) Precept or Rates and Total amount of precept (or for IDBs rates and levies) Levies received or receivable in the year. Exclude any grants received. 3. (+) Total other receipts Total income or receipts as recorded in the cashbook less the precept or rates/levies received (line 2). Include any grants received. 4. (-) Staff costs Total expenditure or payments made to and on behalf of all employees. Include salaries and wages, PAYE and NI (employees and employers), pension contributions and employment expenses. 5. (-) Loan interest/capital Total expenditure or payments of capital and interest repayments made during the year on the authority’s borrowings (if any).
6. (-) All other payments Total expenditure or payments as recorded in the cash- book less staff costs (line 4) and loan interest/capital repayments (line 5). 7. (=) Balances carried Total balances and reserves at the end of the year. Must forward equal (1+2+3) - (4+5+6).
8. Total value of cash and The sum of all current and deposit bank accounts, cash short term investments holdings and short term investments held as at 31 March – To agree with bank reconciliation. 9. Total fixed assets plus The value of all the property the authority owns – it is made long term investments up of all its fixed assets and long term investments as at and assets 31 March. 10. Total borrowings The outstanding capital balance as at 31 March of all loans from third parties (including PWLB).
11. (For Local Councils Only) Disclosure note Yes No The Council, as a body corporate, acts as sole trustee for re Trust funds (including charitable) and is responsible for managing Trust funds or assets. N.B. The figures in the accounting statements above do not include any Trust transactions.
I certify that for the year ended 31 March 2019 the Accounting I confirm that these Accounting Statements were Statements in this Annual Governance and Accountability approved by this authority on this date: Return have been prepared on either a receipts and payments or income and expenditure basis following the guidance in DD/MM/YY Governance and Accountability for Smaller Authorities – a Practitioners’ Guide to Proper Practices and present fairly as recorded in minute reference: the financial position of this authority. Signed by Responsible Financial Officer before being MINUTE REFERENCE presented to the authority for approval SIGNATURE REQUIRED Signed by Chairman of the meeting where the Accounting Statements were approved DD/MM/YY SIGNATURE REQUIRED Date
Annual Governance and Accountability Return 2018/19 Part 3 Page 5 of 6 Local Councils, Internal Drainage Boards and other Smaller Authorities* Section 3 – External Auditor Report and Certificate 2018/19
In respect of ENTER NAME OF AUTHORITY 1 Respective responsibilities of the body and the auditor This authority is responsible for ensuring that its financial management is adequate and effective and that it has a sound system of internal control. The authority prepares an Annual Governance and Accountability Return in accordance with Proper Practices which: • summarises the accounting records for the year ended 31 March 2019; and • confirms and provides assurance on those matters that are relevant to our duties and responsibilities as external auditors. Our responsibility is to review Sections 1 and 2 of the Annual Governance and Accountability Return in accordance with guidance issued by the National Audit Office (NAO) on behalf of the Comptroller and Auditor General (see note below). Our work does not constitute an audit carried out in accordance with International Standards on Auditing (UK & Ireland) and does not provide the same level of assurance that such an audit would do. 2 External auditor report 2018/19 (Except for the matters reported below)* on the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return, in our opinion the information in Sections 1 and 2 of the Annual Governance and Accountability Return is in accordance with Proper Practices and no other matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met. (*delete as appropriate).
(continue on a separate sheet if required)
Other matters not affecting our opinion which we draw to the attention of the authority:
(continue on a separate sheet if required)
3 External auditor certificate 2018/19 We certify/do not certify* that we have completed our review of Sections 1 and 2 of the Annual Governance and Accountability Return, and discharged our responsibilities under the Local Audit and Accountability Act 2014, for the year ended 31 March 2019. *We do not certify completion because:
External Auditor Name ENTER NAME OF EXTERNAL AUDITOR
SIGNATURE REQUIRED DD/MM/YY External Auditor Signature Date *Note: the NAO issued guidance applicable to external auditors’ work on limited assurance reviews in Auditor Guidance Note AGN/02. The AGN is available from the NAO website (www.nao.org.uk)
Annual Governance and Accountability Return 2018/19 Part 3 Page 6 of 6 Local Councils, Internal Drainage Boards and other Smaller Authorities* Reconciliation between Box 7 and Box 8 in Section 2 - pro forma
(applies to Accounting Statements prepared on an income and expenditure basis only) Please complete the highlighted boxes. Name of smaller authority: Tydd St Giles Parish Council
County area (local councils and parish meetings only): Cambridgeshire
There should only be a difference between Box 7 and Box 8 where the Accounting Statements (Section 2 of the AGAR) have been prepared on an income and expenditure basis and there have been adjustments for debtors/prepayments and creditors/receipts in advance at the year end. Please provide details of the year end adjustments, showing how the net differnece between them is equal to the difference between Boxes 7 and 8.
£ £ Box 7: Balances carried forward 64,897.42
Deduct: Debtors (enter these as negative numbers) HMRC (VAT) (7,654.04)
(7,654.04)
Deduct: Payments made in advance (prepayments) (enter these as negative numbers)
- Total deductions (7,654.04)
Add: Creditors (must not include community infrastructure levy (CIL) receipts) Fenland DC 1,039.65 Tydd St Giles Community Centre 189.71 E.On Uk plc 14.05 CGM Group (East Anglia) Ltd 345.52 PKF Littlejohn 200.00 I Cooper (Audit) 130.00 East of England Ambulance Service 360.00 2,278.93
Add: Receipts in advance (must not include deferred grants/loans received)
- Total additions 2,278.93
Box 8: Total cash and short term investments 59,522.31 Explanation of variances – pro forma Name of smaller authority: Tydd St Giles Parish Council County area (local councils and parishCambridgeshire meetings only): Insert figures from Section 2 of the AGAR in all Blue highlighted boxes Next, please provide full explanations, including numerical values, for the following that will be flagged in the green boxes where relevant: • variances of more than 15% between totals for individual boxes (except variances of less than £200); • a breakdown of approved reserves on the next tab if the total reserves (Box 7) figure is more than twice the annual precept/rates & levies value (Box 2).
Explanation Automatic responses trigger below based on figures 2017/18 2018/19 Variance Variance Required? input, DO NOT OVERWRITE THESE BOXES Explanation from smaller authority (must include narrative and supporting figures) £ £ £ %
1 Balances Brought Forward Explanation of % variance from PY opening balance not 70,373 91,974 required - Balance brought forward agrees
2 Precept or Rates and Levies 21,000 1,000 -20,000 95.24% YES Planned reduction of uncommitted reserves. Precept reduced from £21,000 to nominal £1,000.
3 Total Other Receipts 17,951 17,664 -287 1.60% NO
4 Staff Costs 3,081 3,600 519 16.85% YES Increase in Clerk's hours from 20 per month to 25 to cope with additional workload.
5 Loan Interest/Capital Repayment 0 0 0 0.00% NO
Planned expenditure on disabled car park at Community Centre £19,580, roof repairs £7,716 and 6 All Other Payments 14,269 42,141 27,872 195.33% YES other improvements.
7 Balances Carried Forward 91,974 64,897 VARIANCE EXPLANATION NOT REQUIRED EXPLANATION REQUIRED ON RESERVES TAB AS TO WHY CARRY FORWARD RESERVES ARE GREATER THAN TWICE INCOME FROM LOCAL YES TAXATION/LEVIES
8 Total Cash and Short Term Investments 93,780 59,522 VARIANCE EXPLANATION NOT REQUIRED
9 Total Fixed Assets plus Other Long Term Investments and Assets393,333 396,609 3,276 0.83% NO
10 Total Borrowings 0 0 0 0.00% NO
Rounding errors of up to £2 are tolerable
Variances of £200 or less are tolerable Explanation for ‘high’ reserves (Please complete the highlighted boxes.) Box 7 is more than twice Box 2 because the authority held the following breakdown of reserves at the year end:
£ £ £ Earmarked reserves: Street light renewal 20000 Street light maintenance 3500 Uncommitted 27397
50897
General reserve 14000 14000 Total reserves (must agree to Box 7) 64897 CONFIRMATION OF THE DATES OF THE PERIOD FOR THE EXERCISE OF PUBLIC RIGHTS
Name of smaller authority: Tydd St Giles Parish Council
County Area (local councils and parish meetings only): Cambridgeshire
On behalf of the smaller authority, I confirm that the dates set for the period for the exercise of public rights are as follows:
Commencing on Monday 17 June 2019
and ending on Friday 26 July 2019
(Please enter the dates set by the smaller authority as appropriate which must be 30 working days (i.e. Monday – Friday only, and not Bank Holidays) inclusive and must include the first 10 working days of July 2019 (i.e. Monday 1 July – Friday 12 July).
We have suggested the following dates: Monday 17 June – Friday 26 July 2019. The latest possible dates that comply with the statutory requirements are Monday 1 July – Friday 9 August 2019.)
Signed: ______
Role: ______
This form is only for use by smaller authorities subject to a review: Please submit this form to PKF Littlejohn LLP with the AGAR Part 3 and other requested documentation – this form is not for publication on your website.
Tydd St Giles Parish Council
NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF UNAUDITED ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2019
Local Audit and Accountability Act 2014 Sections 26 and 27 The Accounts and Audit Regulations 2015 (SI 2015/234)
NOTICE NOTES
1. Date of announcement Friday 7 June 2019 (a) (a) Insert date of placing of the notice which must be not less than 1 day 2. Each year the smaller authority’s Annual Governance and Accountability before the date in (c) below Return (AGAR) needs to be reviewed by an external auditor appointed by Smaller Authorities’ Audit Appointments Ltd. The unaudited AGAR has been published with this notice. As it has yet to be reviewed by the appointed auditor, it is subject to change as a result of that review. Any person interested has the right to inspect and make copies of the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested. For the year ended 31 March 2019, these documents will be available on reasonable notice by application to: (b) Insert name, position and address/telephone number/ email (b) Dave Gibbs, Clerk & RFO address, as appropriate, of the Clerk 01945 870083 or other person to which any person [email protected] may apply to inspect the accounts
commencing on (c) Monday 17 June 2019 (c) Insert date, which must be at least 1 day after the date of announcement and ending on (d) Friday 26 July 2019 in (a) above and at least 30 working days before the date appointed in (d) below 3. Local government electors and their representatives also have: (d) The inspection period between (c) The opportunity to question the appointed auditor about the accounting and (d) must be 30 working days records; and inclusive and must include the first 10 working days of July.
The right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.
The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only.
4. The smaller authority’s AGAR is subject to review by the appointed auditor under the provisions of the Local Audit and Accountability Act 2014, the Accounts and Audit Regulations 2015 and the NAO’s Code of Audit Practice 2015. The appointed auditor is:
PKF Littlejohn LLP (Ref: SBA Team) 1 Westferry Circus Canary Wharf London E14 4HD
([email protected]) (e) Insert name and position of person placing the notice – this person must 5. This announcement is made by (e) Dave Gibbs, Clerk & RFO be the responsible financial officer for the smaller authority