ENVIRONMENT,

TRANSPORTATION &

PUBLIC SAFETY

STANDING COMMITTEE AGENDA (available also at www.citywindsor.ca) Wednesday, February 22, 2017 4:30 o’clock p.m. Council Chambers, 3rd Floor, Windsor City Hall

Members:

Ward 1 - Councillor Fred Francis

Ward 4 - Councillor Chris Holt

Ward 9 - Councillor Hilary Payne

Ward 10 - Councillor Paul Borrelli

Ward 8 – Councillor Bill Marra (Chairperson)

1. CALL TO ORDER

2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

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3. ADOPTION OF THE MINUTES OF THE ETPS STANDING COMMITTEE

3.1. Minutes of the Environment, Transportation and Public Safety Standing Committee meeting (excluding Transit matter items) held January 25, 2017 (S 23/2017)

4. REQUEST FOR DEFERRALS, REFERRALS OR WITHDRAWALS

5. COMMUNICATIONS

6. PRESENTATIONS AND DELEGATIONS

7. COMMITTEE MATTERS

7.1. Report No. 95 of the Windsor Essex County Environment Committee regarding the closure of Matchette Road (SCM 25/2017)

7.2. Minutes of the Windsor Licensing Commission of its meeting held January 25, 2017 (SCM 24/2017)

7.3. Minutes of the Transit Windsor Advisory Committee of its meeting held November 29, 2016 (SCM 19/2017)

8. ADMINISTRATIVE ITEMS

8.1. CQ26-2016 Riverside Drive Road Diet - Wards 3 & 4 (S 211/2016)

8.2. Earth Hour Celebration 2017 - City Wide (S 29/2017)

8.3. City of Windsor and Essex County - Cycle Tourism Regional Research Report (S 31/2017)

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9. TRANSIT BOARD ITEMS

9.1. Transit Windsor - Intelligent Transportation System Project Update -- City Wide (S 27/2017)

9.2. Transit Windsor - Ridership Statistics as of December 31, 2016 - City Wide (S 32/2017)

9.3. Transit Windsor - Membership with the Canadian Urban Transit Research & Innovation Consortium (CUTRIC) - City Wide (S 28/2017)

9.4. Transit Windsor -Route Performance Measures for 2016 - City Wide (S 33/2017)

9.5. Transit Windsor – Complimentary Charter Request - City Wide (S 34/2017)

10. ADOPTION OF TRANSIT BOARD MINUTES

11. QUESTION PERIOD

12. ADJOURNMENT

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COMMITTEE MATTERS ETPS Standing Committee February 22, 2017

Subject: Minutes of the Environment, Transportation and Public Safety Standing Committee held January 25, 2017

Page 1 of 1

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Minutes Environment, Transportation & Public Safety Standing Committee City of Windsor

Wednesday, January 25, 2017 4:30 o’clock p.m.

Members Present:

Councillors

Ward 8 – Councillor Marra Ward 10 - Councillor Borrelli Ward 1 - Councillor Francis Ward 4 - Councillor Holt Ward 9 - Councillor Payne

Also present are the following from Administration:

Carolyn Brown, Community Leader,Transportation Services Mark Winterton, Community Leader, City Engineer Jelena Payne, Community Leader Social Development & Health Services Jan Wilson, Executive Director of Recreation and Culture Wira Vendrasco, Deputy City Solicitor France Isabelle Tunks, Senior Manager Development Projects, Deputy City Engineer Mike Clement, Manager Parks Development Josette Eugenie, Manager of Transportation Planning Stefan Fediuk, Landscape Architect Pam Labute, Manager Community Development Adam Pillon, Right of Way Supervisor Mike Taylor, Coordinator Community Special Events Amy Olsen, Technologist II Sandra Bradt, Executive Initiatives Coordinator Anna Ciacelli, Supervisor of Council Services

1 CALL TO ORDER

The Chairperson calls the meeting of the Environment, Transportation & Public Safety Standing Committee to order at 4:30 o‘clock p.m.

2 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

None disclosed.

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3 ADOPTION OF THE MINUTES OF THE ETPS STANDING COMMITTEE

3.1 Minutes of the Environment, Transportation & Public Safety Standing Committee meeting held November 23, 2016

Moved by: Councillor Francis Seconded by: Councillor Borrelli

That the Minutes of the Environment, Transportation & Public Safety Standing Committee meeting (excluding Transit matter items) held November 23, 2016 BE APPROVED as presented. Carried.

Moved by: Councillor Francis Seconded by: Councillor Borrelli

That the Minutes of the Environment, Transportation & Public Safety Standing Committee meeting (Transit matter items only) held November 23, 2016 BE APPROVED as presented. Carried.

Report Number: SCM 212/2016

4 REQUEST FOR DEFERRALS, REFERRALS OR WITHDRAWALS

7.2 Report No. 2 of the Court of Revision regarding St. Clair College - Lennon Drain

This matter is withdrawn from the Environment Transportation and Public Safety Standing Committee agenda as it is a matter pursuant to the Drainage Act and as such, the decision of the Court of Revision is final subject to an appeal to the Tribunal constituted under the same Act. As a result, the Standing Committee does not have jurisdiction in this matter.

Report Number: SCM 209/2016

8.14 Zanzibar Crescent Proposed Parking Changes - Ward 9

Moved by: Councillor Payne Seconded by: Councillor Francis

THAT the report of the City Engineer dated December 16, 2016, entitled Zanzibar Crescent Proposed Parking Changes-Ward 9 BE DEFERRED to the February 22, 2017 meeting of the Environment, Transportation and Public Safety Standing Committee. Carried. Report Number: S 222/2016 Clerk’s File:ST2017

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5 COMMUNICATIONS

None presented.

6 PRESENTATIONS AND DELEGATIONS

See Administrative Items 8.1, 8.6 & 8.7, 8.9, 8.10 and 8.13.

7 COMMITTEE MATTERS

7.1 Minutes of the Court of Revision of its meeting held December 5, 2016

Moved by: Councillor Francis Seconded by: Councillor Holt

Decision Number: ETPS 455 THAT the Minutes of the Court of Revision of its meeting held December 5, 2016 BE RECEIVED for information. Carried. Report Number: SCM 2/2017

7.3 Minutes of the Windsor Bicycling Committee of its meeting held November 8, 2016

Moved by: Councillor Francis Seconded by: Councillor Holt

Decision Number: ETPS 456 THAT the Minutes of the Windsor Bicycling Committee of its meeting held November 8, 2016 BE RECEIVED for information. Carried. Report Number: SCM 207/2016

7.4 Minutes of the Windsor Essex County Environment Committee of its meeting held November 24, 2016

Moved by: Councillor Francis Seconded by: Councillor Holt

Decision Number: ETPS 457 THAT the Minutes of the Windsor Essex County Environment Committee of its meeting held November 24, 2016 BE RECEIVED for information. Carried. Report Number: SCM 211/2016

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7.5 Minutes of the Town and Gown Committee of its meeting held November 16, 2016

Moved by: Councillor Francis Seconded by: Councillor Holt

Decision Number: ETPS 458 THAT the Minutes of the Town and Gown Committee of its meeting held November 16, 2016 BE RECEIVED for information. Carried. Report Number: SCM 208/2016

8 ADMINISTRATIVE ITEMS

8.1 Riverfront Festival Plaza Finalization Project Ward 3

Dan Krutsch, Consultant from Landmark Engineering and Stefan Fediuk, Landscape Architect

Dan Krutsch, Consultant from Landmark Engineering and Stefan Fediuk, Landscape Architect, appear before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report Riverfront Festival Plaza Finalization Project and provide a brief history of the project as well as highlight some meetings with stakeholders. Mr. Krutsch highlights the process and review and indicates that a framework for the development of an overall plan was undertaken. The conceptual design is highlighted including closure of trails at certain points as well as the outcome of stakeholder recommendations. The concert space, entrance area and overall plan is outlined. Mr. Krutsch reiterates that there was an intense consultation process with administration and the stakeholders which has achieved a reasonable balance.

Lori Newton, Bike Windsor Essex

Lori Newton, Bike Windsor Essex, appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report Riverfront Festival Plaza Finalization Project and thanks the committee and administration for allowing her organization an opportunity to participate and offer suggestions. She indicates that closures to trails periodically and for short periods of time poses no immediate concerns and encourages that signage is used appropriately. Ms. Newton concludes by suggesting that the plan is a visionary one for the City of Windsor.

David Grimaldi, representing Windsor Parade Corporation, Summer Fest by the River

David Grimaldi, representing Windsor Parade Corporation, Summer Fest by the River, appears before the Environment, Transportation and Public Safety Standing Committee expressing concern with the administrative report Riverfront Festival Plaza Finalization Project and indicates that his organization was never consulted during the process, nor where they asked for their opinions. Mr.

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Grimaldi provides a brief history of his organization and how they took over the Freedom Festival events of the past.

Barry Jamieson and Patrick Jamieson, representing World’s Finest Shows

Barry Jamieson and Patrick Jamieson, representing World’s Finest Shows appear before the Environment, Transportation and Public Safety Standing Committee and are available for questions regarding the administrative report Riverfront Festival Plaza Finalization Project.

Councillor Francis asks administration about the plan and the consultation process. Jan Wilson, Executive Director of Recreation and Culture appears before the Environment Transportation and Public Safety Standing Committee regarding the administrative report Riverfront Festival Plaza Finalization Project and advises the committee that they have no intention of displacing any current festival or event and they would like to include summer fest in the enhanced project and are looking forward to working with them to configure the event.

Councillor Francis inquires about the funding for the project. Administration indicates the funds are incorporated into the current 5 year plan.

Moved by: Councillor Payne Seconded by: Councillor Holt

Decision Number: ETPS 459 I. That Council ACCEPT the findings of this report in response to Council Questions CQ41- 2015 and CQ14-2016, and

II. That Council APPROVE IN PRINCIPLE the preliminary conceptual design prepared by Landmark Engineers Incorporated as the formal direction for the improvements to the Riverfront Festival Plaza and as the response to Council Questions CQ41-2015 and CQ14- 2016 as well as Council Directive M167-2013 (Festival Plaza Heat Island Effect) and CR202-2014 (CRIP Lighting), and

III. That Council PRE-COMMIT $5,583,650 in capital funding in 2018 through 2020 as outlined in the financial matters section of this report for the overall Riverfront Finalization Project.

IV. That Council APPROVE the extension of the Services Agreement for Finalized Detailed Design for Festival Plaza to Landmark Engineers Inc. as a sole source contract at an upset cost of $149,000.00 (excluding HST) and further;

V. That the CAO and City Clerk BE AUTHORIZED to execute the extension agreement with Landmark Engineers Inc. for the provision of the Services Agreement for Finalized Detailed Design for Festival Plaza, to an upset limit of $149,000 (excluding HST), satisfactory in form to the City Solicitor, in financial content to City Treasurer, and in technical content to the City Engineer.

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VI. That Administration COMMUNICATE BACK TO COUNCIL with the findings following public consultation of the consultant’s conceptual design in early 2017. Carried. Report Number: C 220/2016 Clerk’s File: SR2017

8.2 Mitchell Park - Placeholder Release Ward 3

Moved by: Councillor Francis Seconded by: Councillor Holt

Decision Number: ETPS 460 THAT Council APPROVE the release of the $10,000 placeholder for security lighting works as per the 2012 enhanced Capital Budget; and,

THAT the funds be TRANSFERRED to Park’s Capital Project #7161025 – (2016 – Neighbourhood Parks); and further,

THAT Parks be DIRECTED to undertake the work as per the City’s Purchasing Bylaw. Carried. Report Number: C 219/2016 Clerk’s File: SE2017

8.3 Greater Essex County District School Board Bus Bay, Parking and Fence encroachments By-law 208-2008, Section 3.2

Moved by: Councillor Francis Seconded by: Councillor Borrelli

Decision Number: ETPS 461 I. THAT the request for exemption of encroachment fees by the Greater Essex County District School Board (GECDSB) pertaining to existing bus bays and other encroachments on City right-of-way, as shown on attached drawings (Appendix A), BE APPROVED, subject to the owner entering into an encroachment agreement with the following terms and conditions:

(a) Pay a one-time Permit fee of $212.00 per Greater Essex County District School Board property.

(b) Remove the encroachments and restore the area within 90 days to the condition of the surrounding area upon receipt of written notice by the City Engineer to do so.

(c) Indemnify the City of Windsor against all claims which may arise by reason of its occupying sections of the public right-of-way herein before listed and file with the

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Corporation a Certificate of Insurance evidencing proof of Commercial General Liability insurance with limits of at least $2,000,000.00 per occurrence, with an endorsement naming the Corporation of the City of Windsor as an additionally insured, and including cross liability and 30 days notice of cancellation provisions.

The Certificate of Insurance must be satisfactory in form and content to the Risk Management Division and be provided to the Corporation at the commencement of this encroachment and annually thereafter.

(d) Notify the City of Windsor of sale of any of the properties. Upon sale of the property, the encroachment is to be removed or a new agreement prepared for execution by the purchaser (non-partially exempt).

(e) The agreement shall be for 20 years from the agreement execution date or change of zoning or change in ownership, whichever occurs first.

(f) The owner further covenants and agrees to maintain the said encroachments in good repair and clear from snow and debris at all times including adjacent sidewalks/lead walks, to the satisfaction of the City Engineer; and further,

THAT the Chief Administrative Officer and City Clerk BE AUTHORIZED to sign the agreement, satisfactory in form to the City Solicitor and in technical content to the City Engineer, in accordance with By-law 208-2008 as the authority for encroachments, and

II. THAT any NEW encroachment not outlined in Appendix A, BE CHARGED as per the standard encroachment policy (M67-2015), and

III. THAT EXISTING encroachments pertaining to the Windsor Essex Catholic District School Board (WECDSB), the Conseil Scolaire Catholique Providence (CSCP) and the Conseil Scolaire Viamonde BE APPROVED with the same conditions and process as outlined in Recommendation I and II above. Carried.

Report Number: C 225/2016 Clerk’s File: SE2017

8.4 Hawkins Drain – Extension of deadline to file Drainage Report with the City’s Clerks Department

Moved by: Councillor Holt Seconded by: Councillor Francis

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Decision Number: ETPS 462 THAT Council APPROVE an extension of time in the amount of 12 months from the date of this Council Meeting for the completion of the Hawkins Drain Drainage Report to be filed with the Clerks Department pursuant to Section 39(1) of the Drainage Act. Carried. Report Number: S 117/2016 Clerk’s File: SW2017

8.5 McNorton Trail - Placeholder Release Ward 7

Moved by: Councillor Holt Seconded by: Councillor Francis

Decision Number: ETPS 463 THAT Council APPROVE the release of the $63,000 placeholder for an asphalt path along the north side of McNorton Street from Radcliff Avenue to the eastern City Limit with the Town of Tecumseh as per the 2012 enhanced Capital Budget; and,

THAT the funds be TRANSFERRED to Park’s Capital Project #7161026 – (2016 – Trails Repairs); and further,

THAT Parks BE DIRECTED to undertake the work as per the City’s Purchasing Bylaw. Carried. Report Number: C 218/2016 Clerk’s File: SR2017

8.6 Additional Information Memo - CR248/2014 - Inquiry Regarding the Process Involved for the Closure of Matchette Road - Ward 1

Moved by: Councillor Francis Seconded by: Councillor Payne

Decision Number: ETPS 464 THAT the report of the City Engineer dated October 19, 2016 entitled Additional Information Memo- CR248/2014 Inquiry Regarding the Process Involved for the Closure of Matchette Road BE RECEIVED for information and BE REFERRED to the 2018 Council Budget Deliberation process. Carried. Councillor Holt voting nay.

Report Number: S 187/2016 Clerk’s File:ZB/7801 ZO/7802

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8.7 CR248/2014 – Process Involved for the Closure of Matchette Rd. - Ward 1

Mark Winterton, City Engineer appears before the Environment, Transportation and Public Safety Standing Committee and provides a brief overview of the original administrative report and the Additional Information regarding the process involved for the closure of Matchette Road highlighting that the report provides information regarding the request of the committee to provide options of types of wildlife crossing that could be included as well as timelines for the process and indicates that funding would be decided by Council.

Nancy Pancheshan, resident of LaSalle

Nancy Pancheshan, resident of LaSalle appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report Additional Information regarding the process involved for the closure of Matchette Road and provides information regarding the options cost benefit comparison with respect to the closure of Matchette and wildlife passage options. Ms. Pancheshan highlights landscape fragmentation, road mortality, reduction in prescribed burns, and reduction of pollution as possible results of a full closure of Matchette. She concludes by providing samples of funding that may be available through grants that the City should consider applying for.

Cathy Greenwell, resident of Ward 2

Cathy Greenwell, resident of Ward 2 appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report Additional Information regarding the process involved for the closure of Matchette Road and encourages the City to consider repurposing Matchette road to a dedicated cycling corridor as well as encouraging the City to get people active by bringing different activities to the area.

Jesse Garner Costa, President Essex County Field Naturalists

Jesse Gardner Costa, President Essex County Field Naturalists appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report Additional Information regarding the process involved for the closure of Matchette Road highlighting Ojibway as an iconic green space with many species at risk. Mr. Costa adds that the complex is under threat of fragmentation and many animal species are being killed. He encourages the committee to endorse the options as mitigating factors and to apply for available funding grants and provides information related to the installation of a gate that would allow cyclists to use the area and City maintenance to continue while reducing the overall traffic in the immediate area, thus reducing the impact on species.

Jonathon Choquette, representing SCC Ecological

Jonathon Choquette, representing SCC Ecological Jonathon Choquette, appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative

ETPS Standing Committee - February 22, 2017 Page 13 of 113 Minutes Environment, Transportation & Public Safety Standing Committee Wednesday, January 25, 2017 Page 10 of 16 report Additional Information regarding the process involved for the closure of Matchette Road and cites a letter from SCC Ecological researching road mortality. Mr. Choquette indicates that there are over 2000 dead animals on the road with the highest rate on Malden Road and concludes by suggesting that the committee and Council should not overlook the idea of permanent road closure and encourages the City to partner with local organization to attempt to reduce the mortality in the area.

Anna Lynn Meloche, resident of LaSalle

Anna Lynn Meloche resident of Lasalle, appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report Additional Information regarding the process involved for the closure of Matchette Road indicating with the current level of traffic that the mortality in the area is high with many species at risk and concludes by suggesting that the City keep this area of scientific interest intact and encourages the use of eco-passages or the closure of Matchette.

Tracy Panchuk, resident of Ward 1

Tracy Panchuk, resident of Ward 1, appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report Additional Information regarding the process involved for the closure of Matchette Road and encourages the use of the underutilized Herb Grey Parkway, Malden Road and 18 Hwy as possible alternate routes for the closure of Matchette, which is her preferred option.

Giovanni Abati, representing Watershed Watchers

Giovanni Abati representing watershed Watchers appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report Additional Information regarding the process involved for the closure of Matchette Road and encourages the options be investigated further as the status quo is not working. Mr. Abati concludes by suggesting that traffic calming or elevated routes should be considered where possible and closure of Matchtete Road could be a seasonal occurrence if not being considered permanently. He adds that the closures should be timed with migration patterns.

Councillor Francis inquires about different patterns of migration. Mr. Choquette indicates that the passages may be effective for small animals but the more effective strategy and best approach would be for a full closure of Matchette.

Councillor Francis inquires as to the favoured approach for Mr. Costa in terms of eco-passages. Mr. Costa indicates that the full closure would accomplish a number of goals including connecting habitats back together and lessening dust and pollutants which will be beneficial to the overall system.

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Councillor Francis inquires as to Ms. Pancheshan’s thoughts about the closure of Matchette. Ms. Pancheshan encourages the closure of Matchette road and if that is not feasible then a partial closure along objiway lands should be considered.

Councillor Holt inquires about what these closures/attention to this area would accomplish. Mr. Costa indicates that there is an interest level from around Ontario and this has the potential of creating something not available, elsewhere: eco-tourism which can be combined with science events. This continuous habitat would be generating a whole system instead of parts.

Councillor Payne asks whether any research from other surrounding municipalities was conducted. There was some cases in Burling and Hamilton as well as the US, although this particular situation is unique and Windsor would be the pioneers. They add that there is no blanket solution and that this would depend on area and the type of species.

Councillor Payne inquires about a temporary closure and how that would affect the animals. The temporary road closures would adhere to their migration patterns so that opening and closing wouldn’t be an issue.

Councillor Payne asks for the most preferred option. A temporary/seasonal mitigation strategy can be considered first and if that wouldn’t work then a full closure may be necessary.

Some concerns regarding the impact of a full closure are discussed. Administration indicates there will be many factors to consider for an Environmental Assessment for full closure. There is significant infrastructure, economical, other developments, traffic and many other impacts that would have to be considered. Many factors of a potential Environmental Assessment of the area are discussed including a full or partial closure, the full length of the road or a small stretch as well as other mitigating factors including an over/under pass. Also the Federal/Provincial governments would be involved as well as the economic impact and environmental impact to the area would need to be considered.

Moved by: Councillor Francis Seconded by: Councillor Borrelli

Decision Number: ETPS 465 THAT the report of the City Engineer dated June 17, 2016, entitled CR248/2014 – Inquiry Regarding the Process Involved for the Closure Matchette Rd. BE RECEIVED for information; and,

THAT Administration PROVIDE INFORMATION for Council’s consideration regarding options that an Environmental Assessment for the area would incorporate including consultation with potential stakeholders and possible resulting ramifications Carried. Councillors Marra and Holt voting nay.

Report Number: S 28/2016 Clerk’s File: AE2016

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8.8 Realtor Park – splash pad & washroom renovation – 2016 Placeholder Ward 6

Moved by: Ward 4 - Councillor Chris Holt Seconded by: Ward 1 - Councillor Fred Francis

Decision Number: ETPS 466 THAT City Council APPROVE the use of funding allocated as a placeholder in the amount of $500,000 for a new splash pad and washroom renovation at Realtor Park (0 Homedale blvd.) as per B68-2015, and further

THAT Administration BE AUTHORIZED to prepare and issue a RFP consistent with the City of Windsor purchasing bylaw to retain appropriate designers, suppliers and installers of splash pad equipment to facilitate the above noted project; and, subject to the RFP responses falling within approved budget amounts

THAT Administration BE AUTHORIZED to secure the necessary contractors through a RFQ to complete the necessary work to facilitate the above noted project; and, subject to the RFQ responses falling within approved budget amounts

THAT the Chief Administrative Officer and City Clerk BE AUTHORIZED to sign an agreement with the successful bidders, satisfactory in legal form to the City Solicitor, in technical content with the City Engineer, and in financial content to the City Treasurer.

THAT Council DIRECT Administration to bring forward a recommendation during the 2018 operational budget development which identifies the costs or service level reductions required to sustain the on-going maintenance and operations of splash pads throughout the City. Carried.

Report Number: C 214/2016 Clerk’s File: SR/12732

8.9 CQ49-2016 Karen Street One-Way - Ward 9

Barry Ashby, resident of Ward 9

Barry Ashby, resident of Ward 9, appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report CQ 49-2016 Karen street One-way, encouraging the committee to designate Karen as a One-way indicating the conversion has to do with keeping the children in the area safe which has been a concern since the decision from the previous administrative report to not close all three streets in the area.

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Shirley Watson, resident of Ward 9

Shirley Watson, resident of Ward 9, appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report CQ 49-2016 Karen street One-way and encourages the committee to designate Karen as a one-way citing safety concerns on her street and concludes by suggesting if the one-way doesn’t happen that moving bussing to Kathleen street be considered, as it will be one of the closed streets.

Jack Craig, resident of Ward 9

Jack Craig, resident of Ward 9, appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report CQ 49-2016 Karen street One-way encouraging administration to support the One-way citing safety concerns for the residents of the area.

Councillor Payne inquires as to the usage of the street. The residents indicate that the street is used on a daily basis for many recreating activities indicating it is a very active neighbourhood and it is utilized on a yearly basis, not only in the summer months.

Councillor Francis inquires as to administrations reasoning behind not supporting the one-way designation. Mr. Winterton indicates that the emergency services’ comments was a factor in their decision.

Councillor Francis requests that representatives from fire/police should be present when the report proceeds to Council. Administration indicates they will be contacted.

Moved by: Councillor Payne Seconded by: Councillor Borrelli

Decision Number: ETPS 467 THAT Karen Street BE DESIGNATED a one-way street north-bound Carried. Councillors Francis and Holt voting nay. Report Number: S 219/2016 Clerk’s File: SR2017

8.10 Policy for Bicycle Parking on Public Property - CITY WIDE

Bridget Scheuerman, representing Olde Riverside, Pillette Village and Ford City BIAs

Bridget Scheuerman, representing Olde Riverside, Pillette Village and Ford City BIAs appears before the Environment, Transportation & Public Safety standing committee expressing concern with the administrative report Policy for Bicycle Parking on Public Property as it may have an impact to vehicle parking and removing vehicle parking spaces on Wyandotte Street. Ms. Scheuerman also is concerned with the maintenance of the bicycle racks being a responsibility of

ETPS Standing Committee - February 22, 2017 Page 17 of 113 Minutes Environment, Transportation & Public Safety Standing Committee Wednesday, January 25, 2017 Page 14 of 16 the BIA in those areas and the City’s responsibility in other areas. Administration indicates that the current arrangements with the BIA’s would be unaffected. Administration also reiterates this is the policy and process that is in question, elimination of parking spaces would be a topic covered separately and independently of this process.

Lori Newton, Bike Windsor Essex

Lori Newton, Bike Windsor Essex, appears before the Environment, Transportation & Public Safety standing committee regarding the administrative report Policy for Bicycle Parking on Public Property expressing concern should the cost of this policy fall on the business owners in the BIA’s or in other areas.

Administration clarifies that this proposed policy does not contravene the current Bicycle Use Master Plan. The previous policy didn’t provide many details, this new policy provides more process information and direction providing a clear framework.

Councillor Holt inquires whether there is a rush to proceed with this as his suggestion would be that the Windsor Bicycling Committee have an opportunity to review and discuss the policy.

Moved by: Councillor Holt Seconded by: Councillor Francis

THAT the report of the City Engineer dated January 9, 2017 entitled Policy for Bicycle Parking on Public Property BE REFERRED to the Windsor Bicycling Committee for their review and input; and,

THAT the ensuing information be BROUGHT BACK to the Environment, Transportation &Public Safety Standing Committee for consideration. Carried. Report Number: S 195/2016 Clerk’s File: MB/5331

8.11 CQ33-2016 Riverside Drive/Ford Boulevard Pedestrian Crossing - Ward 6

Moved by: Councillor Francis Seconded by: Councillor Borrelli

Decision Number: ETPS 468 That the report of the City Engineer dated January 9, 2017 entitled Riverside Drive/Ford Boulevard Pedestrian Crossing BE RECEIVED for information. Carried.

Report Number: S 194/2016 Clerk’s File: SW/8513

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8.12 Status of the Engineering Department's Development Portfolio - City Wide

Moved by: Councillor Borrelli Seconded by: Councillor Payne

Decision Number: ETPS 469 THAT the report of the City Engineer, dated December 15, 2016, regarding the recent changes and status update of the Development Portfolio within the Engineering Department BE RECEIVED for information. Carried. Report Number: S 221/2016 Clerk’s File: SW2017

8.13 Kamloops Street Extension Environmental Assessment - Filing the Notice of Study Completion - Ward 9

Kelly McRobb-Ackland, resident of Ward 9

Kelly McRobb-Ackland, resident of Ward 9 appears before the Environment, Transportation and Public Safety Standing Committee regarding the administrative report Kamloops Street Extension Environmental Assessment - Filing the Notice of Study Completion and is concerned with a decline in safety in her neighbourbood, citing specific concerns with the traffic increase. She reiterates that the overriding impact should not be cost but should be safety. She also has concerns with curb appeal, decline in property value and loss of parking should the extension be approved.

Councillor Payne indicates that the 30 day objection as part of the process is just for these types of issues and encourages the resident to follow the outlined process should she have an objection.

Administration provides an overview of the Environmental Assessment process.

Moved by: Councillor Payne Seconded by: Councillor Francis

Decision Number: ETPS 470 I. THAT the report Kamloops Street Extension Environmental Assessment – Filing the Notice of Study Completion BE RECEIVED for information; and,

II. THAT Administration BE DIRECTED to issue the Notice of Study Completion for the Kamloops Street Extension Environmental Assessment

Carried.

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Report Number: S 4/2017 Clerk’s File: ZB/12244 ZP12271

9 TRANSIT BOARD ITEMS

None presented.

10 ADOPTION OF TRANSIT BOARD MINUTES

None presented.

11 QUESTION PERIOD

None presented.

12 ADJOURNMENT

There being no further business, the Environment, Transportation & Public Safety Standing Committee is adjourned at 7: 26 o’clock p.m. The next meeting of the Environment, Transportation & Public Safety Standing Committee will be held February 22, 2017.

______Ward 8—Councillor Marra Supervisor of Council Services (Chairperson)

ETPS Standing Committee - February 22, 2017 Page 20 of 113 Item No. 7.1

COMMITTEE MATTERS ETPS Standing Committee February 22, 2017

Subject: Report No. 95 of the Windsor Essex County Environment Committee regarding the closure of Matchette Road

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ETPS Standing Committee - February 22, 2017 Page 21 of 113 KK/ Windsor, Ontario February 22, 2017

REPORT NO. 95 of the WINDSOR-ESSEX COUNTY ENVIRONMENT COMMITTEE (WECEC) of its meeting held January 26, 2017 at 5:30 o’clock p.m. Ojibway Nature Centre

Members present at the January 26, 2017 meeting:

Councillor Paul Borrelli Councillor Fred Francis Derek Coronado Jesse Gardner Costa Debby Grant Mike Nelson Dr. Edwin Tam Radwan Tamr

Regrets received from:

Gary McNamara, Mayor, Town of Tecumseh Joe Bachetti, Deputy Mayor, Town of Tecumseh Joe Passa

Your Committee submits the following recommendation:

Moved by D. Coronado, seconded by R. Tamr, WHEREAS the Ojibway Prairie Complex is our most iconic green space in the city, and one of the most biodiverse areas in all of Canada as well as a hotspot for Species At Risk; and WHEREAS despite the importance of the area and excellent stewardship by the City and its employees, the Complex is still under threat from roadways as a result of habitat fragmentation and road mortality; and WHEREAS evidenced by the report in 2016 by local expert Jonathan Choquette of a one-day kill tally of 91 dead snakes around the Ojibway Complex and LaSalle woodlot; THEREFORE BE IT RESOLVED that City Council BE REQUESTED to consider initiating an environmental assessment to explore solutions to species crossings on Matchette Road, And further, that City Council BE REQUESTED to consider approving a pilot project to test the effectiveness of a seasonal road closure of Matchette Road between Titcombe Road and Sprucewood Road in May and June and in September and October of 2017 to coincide with turtle nesting and snake migration periods. Carried. Councillor Francis voting nay. Page | 1

ETPS Standing Committee - February 22, 2017 Page 22 of 113

Report No. 95 of the Windsor Essex County January 26, 2017 Environment Committee

______CHAIR

______COMMITTEE COORDINATOR

NOTIFICATION CONTACT INFORMATION WECEC Committee including resource On file Nancy Pancheshan, resident of LaSalle Anna Lynn Meloche, resident of LaSalle Cathy Greenwell, Ward 2 Derek Coronado, Citizens Environment Alliance of Southwestern Ontario Jesse Gardner Costa, President, Essex County Field Naturalists Jonathan Choquette, SCC Ecological, Principal & Conservation Biologist Tracy Panchuk, Ward 1 Giovani Abati Jenny Coco Anthony Rossi Tom Fleming David Hanna, Ward 1 Russell Jones Peter Marra, Town of LaSalle Tom Bateman, County of Essex Sydney Steinberg Tracy Greenwood-Bennett

2

ETPS Standing Committee - February 22, 2017 Page 23 of 113

Report No. 95 of the Windsor Essex County January 26, 2017 Environment Committee

3

ETPS Standing Committee - February 22, 2017 Page 24 of 113 Item No. 7.2

COMMITTEE MATTERS ETPS Standing Committee February 22, 2017

Subject: Minutes of the Windsor Licensing Commission of its meeting held January 25, 2017

Page 1 of 1

ETPS Standing Committee - February 22, 2017 Page 25 of 113 KK/ Windsor, Ontario January 25, 2017

A meeting of the Windsor Licensing Commission is held this day commencing at 9:30 o'clock a.m. in the Council Chambers, 3 floor, City Hall, there being present the following members;

Councillor Ed Sleiman, Chair Councillor Paul Borrelli (arrives at 9:34 a.m.) Councillor John Elliott Gino Conte Jack Fathers

Also present are the followincf resource personnel:

Gary Cian, Licence Commissioner & Senior Manager of Policy, Gaming, Licensing & By-law Enforcement Craig Robertson, Supervisor of Licensing & Deputy Licence Commissioner Janna Tetler, Senior Licensing Issuer Karen Kadour, Committee Coordinator

1. CALL TO ORDER

The Chair calls the meeting to order at 9:30 o'clock a.m. and the Licensing Commission considers the Agenda being Schedule "A" attached hereto, matters which are dealt with as follows:

2. MINUTES

Moved by J. Fathers, seconded by G. Conte, That the minutes of the Windsor Licensing Commission of its meeting held October 26, 2016 BE ADOPTED as presented Carried.

3. DISCLOSURE OF INTEREST

None disclosed.

ETPS Standing Committee - February 22, 2017 Page 26 of 113 Windsor Licensing Commission January 25, 2017 Meeting Minutes

4. REQUEST FOR DEFERRALS, REFERRALS OR WITHDRAWALS

C. Robertson advises that Phog Corp. o/a Phog located at 157 University Avenue West regarding a Hospitality Liquor/Food Service Licence has complied with their licensing requirements and suggests Item 7(b) be withdrawn.

Moved by Councillor Elliott, seconded by G. Conte, That the matter 7(b) relating to Hospitality Liquor/Food Service Licence #16 118613 for Phog Corp. o/a Phog, 157 University Avenue West BE WITHDRAWN as the applicant has complied with their licensing requirements. Carried.

C. Robertson states 2384589 Ontario Ltd. o/a Parks and Rec located at 3087 Forest Glade Drive regarding a Hospitality Liquor/Food Service Licence has complied with their licensing requirements and suggests Item 7(c) be withdrawn.

Moved by Councillor Elliott, seconded by G. Conte, That the matter 7(c) relating to Hospitality Liquor/Food Service Licence #16 124674 for 2384589 Ontario Ltd. o/a Parks and Rec, 3087 Forest Glade Drive BE WITHDRAWN as the applicant has complied with their licensing requirements. Carried.

5. COMMUNICATIONS

None.

6. LICENCE TRANSFERS

None.

7. APPLICATIONS/HEARINGS

(a) JKM Enterprises - [Vlobile Sign Lessor

No one is present to speak to the matter.

Moved by Councillor Elliott, seconded by G. Conte, WLC1/2017 That the condition placed on Mobile Sign Lessor licence #16 161517 issued to John Middleton o/a JKM Enterprises BE REMOVED. Carried.

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ETPS Standing Committee - February 22, 2017 Page 27 of 113 Windsor Licensing Commission January 25, 2017 Meeting Minutes

(b) Phofl Corp. o/a Phog - Hospitality Liquor/Food Service

This matter is withdrawn.

(c) 2384589 Ontario Otd. o/a Parks and Rec - Hospitality Liquor/Food Service

This matter is withdrawn.

The Chair asks if there are means in place to recover fees due to repeated inspections. C. Robertson indicates re-inspection fees are recovered by Fire & Rescue Services and By-law Enforcement.

8. REPORTS AND ADMINISTRATIVE MATTERS

(a) Expired Application(s) for Business Licence

Moved by J. Fathers, seconded by G. Conte, That the report of the Supervisor of Licensing dated January 25, 2017 entitled "Expired Application(s) for Business Licence" BE RECEIVED, Carried.

9. IN CAMERA AGENDA

No In Camera session is held,

10. DATE OF NEXT MEETING

The next meeting will be held on March 22, 2017 at 9:30 o'clock a.m. in the Council Chambers, 3rd floor, City Hall.

11. ADJOURNMENT

There being no further business, the meeting is adjourned at 9:35 o'clock a.m.

CHAIR

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ETPS Standing Committee - February 22, 2017 Page 28 of 113 Windsor Licensing Commission January 25, 2017 Meeting IVIinutes

SECRETARY

Page 4of4

ETPS Standing Committee - February 22, 2017 Page 29 of 113 AGENDA

WINDSOR LICENSING COMMISSION

For a meeting on Wednesday, January 25,2017 at 9:30 o'clock a.m. Windsor City Hall, 350 City Hall Square West 3 floor - Council Chambers

1. CALL TO ORDER

2. MINUTES

Adoption of the minutes of the meeting of the Windsor Licensing Commission held October 26, 2016 (copy attached}.

3. DISCLOSURE OF INTEREST

4. REQUESTS FOR DEFERRALS, REFERRALS OR WITHDRAWALS

5. COMIVIUNICATIONS

6. LICENCE TRANSFERS

None.

7. APPL1CATIONS/HEARINGS

(a) JKM Enterprises - Mobile Sign Lessor

(b) Phog Corp. o/a Phog - Hospitality Liquor/Food Service

(c) 2384589 Ontario Ltd. o/a Parks and Rec - Hospitality Liquor/Food Service

8. REPORTS AND ADR/IINISTRATIVE MATTERS

(a) Expired ApDlication(s) for Business Licence

ETPS Standing Committee - February 22, 2017 Page 30 of 113 Windsor Licensing Commission Agenda [2] January 25,2017

9. IN-CAMERA AGENDA

No In Camera.

10. DATE OF NEXT MEETING

The following 2017 meetings are scheduled for the Licensing Commission. The meetings will be held at 9:30 a.m. in the Council Chambers. You will be notified if there is a change in the venue.

February 22, 2017 March 22, 2017 April 26, 2017 May 24, 2017 June 28, 2017 July 26, 2017 August 23, 2017 September 27, 2017 October 25, 2017 November 22, 2017 December 27, 2017

11. ADJOURNMENT

ETPS Standing Committee - February 22, 2017 Page 31 of 113 Item No. 7.3

COMMITTEE MATTERS ETPS Standing Committee February 22, 2017

Subject: Minutes of the Transit Windsor Advisory Committee of its meeting held November 29, 2016

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ETPS Standing Committee - February 22, 2017 Page 32 of 113 KK/ Windsor, Ontario November 29, 2016

A meeting of the Transit Windsor Advisory Committee is held this day commencing at 4:00 o'clock p.m. in Room 407, 400 City Hall Square East, there being present the following members:

Councillor Bill Marra, Chair Councillor Rino Bortolin Councillor Irek Kusmierczyk Councillor Ed Sleiman Sarah Cipkar Bernie Drouillard Jacob Frickey (non-voting, representative of the Mayor's Youth Advisory Committee) Vie Garabedian, Handi Transit (non-voting)

Guest in attendance.

Ray Hoang

Also present are the followina resource personnel:

Pat Delmore, Executive Director, Transit Windsor Steve Habrun, Manager, Planning, Transit Windsor Jason Scott, Planning Analyst, Transit Windsor Karen Kadour, Committee Coordinator, Council Services

1. CALL TO ORDER

The Chair calls the meeting to order at 4:05 o'clock p.m. and the Committee considers the Agenda being Schedule "A" attached hereto, matters which are dealt with as follows:

2. DECLARATIONS OF CONFLICT

None disclosed.

3. ADOPTION_OF THE MINUTES

Moved by Councillor Bortolin, seconded by Councillor Sleiman, That the minutes of the Transit Windsor Advisory Committee of its meeting held May 11, 2016 BE ADOPTED as presented.

ETPS Standing Committee - February 22, 2017 Page 33 of 113 Transit Windsor Advisory Committee November 29,2016 Meeting Minutes

Carried.

4. BUSINESS ITEMS

4.1 Update by the Executive Director, Transit Windsor

Pujblic Transit Infrastructure Fund

Pat Delmore, Executive Director, Transit Windsor provides the following updates:

• The 2016 Federal Budget, released on March 22, 2016 includes $120 billion over 10 years in federal infrastructure funding commitments nationally, to be delivered in two phases. • That funding commitment includes a Public Transit Infrastructure Fund (PTIF) to upgrade and improve public transit systems. The grant also allows for active transportation projects to be submitted, provided the project can demonstrate how it will expand the use of transit systems. • Under Phase One, $3.4 billion has been earmarked for public transit and will cover the period from April 1, 2016 to March 31,2018. • Under Phase One, Windsor is eligible to receive $10,262,565 • The goal of Phase One is to accelerate short term investments to support the rehabilitation of transit systems and to support longer term transit expansion plans. • There is a proposal to purchase 152 bus shelters including concrete pads equipped with solar lighting and solar adversity panels. This will increase the total number of bus shelters to 221, increase coverage at bus stops from the current 13.8% to 20% (vis-a-vis the industry standard of 25%); visually enhance the appearance of the bus stops and refurbish 41 existing bus shelters. Most of the current shelter stock was installed prior to 2000 and the shelters with advertising panels were installed in the early 1990's. Most of these shelters have surpassed their useful life (approximately 15-20 years old) and others are approaching the end of their useful life. Estimated cost is $1,000,000. • Transit Windsor's last service delivery review was conducted in 2007. An updated service delivery review would update the Transit Master Plan focusing on the improvements in the City of Windsor since 2007 as well as incorporate future growth plans, and look at a variety of options aimed at increasing ridership. All transit routes would be revised with main routes streamlined with shorter feeder routes to accommodate residential, business and industrial areas of the city. • Phase 2 of the PTIF funding is expected to fund growth and expansion of transit systems, i.e. the Intelligent Transportation System (ITS) which will include Automatic Passenger Counters which will provide the number, time and location of people boarding and exiting the buses at all times; Installation of portable computers in two additional on-road supervisor support vehicles; and Real Time Information Display at Stops which will entail the installation of 8 LED outdoor

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ETPS Standing Committee - February 22, 2017 Page 34 of 113 Transit Windsor Advisory Committee November 29,2016 Meeting Minutes

message signs (at bus stops) and 2 flat panel displays. Typical information displayed for the passengers will include predicted departure and arrival times by route or stop, public service information/announcements, current time, temperate and map display. • It is recommended to approve the purchase of 12 buses in 2017 and 12 buses in 2018 at an estimated cost of $12,494,784. • Handi Transit is also eligible for funding. The City of Windsor is filing an application for Transit Windsor and Hand! Transit.

S. Cipkar suggests partnering with community artists regarding the design of the bus shelters. The Chair adds various "themes" dependent upon location could be considered.

Moved by Councillor Kusmierczyk, seconded by Councillor Sleiman, That the report of the Executive Director, Transit Windsor entitled "Public Transit Infrastructure Fund" BE RECEIVED. Carried.

UPass Update In terms of the "Universal Bus Pass", P. Delmore provides the following information: • The roll-out of the Universal Bus Pass at the University of Windsor was very positive. • Revenue has exceeded the anticipated outcome. • Nine percent of graduate students opted out of the initiative. • Ridership increases the gas tax funding. • Students are utilizing the late night buses (3:00 a.m. Thursday, Friday and Saturday)

Town of LaSalle Transit Proposal

As it relates to the Transit Proposal for the Town of LaSalle, P. Delmore reports the formal proposal has been completed and will be forwarded to the Town of LaSalle for consideration.

Downtown Windsor Streetscape Improvements Phase 6

S. Habrun advises the bus shelter located at Ouellette/Wyandotte will be replaced. He adds this new bus shelter will service four separate buses. He adds he is awaiting a review of the design and passenger amenities for this bus shelter.

P. Delmore states there is a need to maintain a "transit friendly shelter" and to have a discussion that would ensure cleanliness of the shelter.

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ETPS Standing Committee - February 22, 2017 Page 35 of 113 Transit Windsor Advisory Committee November 29,2016 Meeting Minutes

B. Drouillard suggests an LED outdoor message sign be installed south of Wyandotte announcing the arrival of the four buses at the Ouellette/Wyandotte bus shelter.

Intelligent TransDortation System - Phase 1

P. Delmore indicates the Intelligent Transportation System has been installed in thirteen buses with installation expected in an additional 99 buses by January 2017. He notes the system is not functional at this time.

S. Habrun advises 1,200 Transit Windsor signs are to be replaced throughout the city with a new look and additional information for the riders.

In response to a question asked by Councillor Sleiman regarding accessible buses, P. Delmore responds 110 buses are accessible with two wheelchair spots on each bus.

5. DATE QE NEXT_MEETLNG

The next meeting will be held at the call of the Chair.

6. ADJOURNMENT

There being no further business, the meeting is adjourned at 5:20 o'clock p.m.

CHAIR

COMMITTEE COORDINATOR

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ETPS Standing Committee - February 22, 2017 Page 36 of 113 AGENDA and Schedule "A" to the minutes of the meeting of the TRANSIT WINDSOR ADVISORY COMMITTEE Tuesday, November 29, 2016 at 4:00 p.m. Room 407, 400 City Hall Square East

1. CALL TO ORDER

2. DECLARATIONS OF CONFLICT

3. ADOPTION OF THE MINUTES Adoption of the minutes of the meeting held May 11, 2016 - attached.

4. BUSINESS ITEMS

4.1 Update by the Executive Director - Transit Windsor • UPass Update • Town of LaSalle - transit proposal • Downtown Windsor Streetscape Improvements Phase 6 • Intelligent Transportation System Update • Public Transit Infrastructure Fund -Phase 1 and 2 (The report of the Executive Director dated September 29, 2016 entitled "Public Transit Infrastructure Fund) - attached. o Discussion on Transit Advisory Committee involvement with projects and public consultations that may include: • Transit Shelters • Intelligent Transportation System -Phase 2 • Service Delivery Review • Safety/Security Review • Fare Structure Review and implementation • Transit Vehicles • West end terminal location

5. DATE OF NEXT MEETING

6. ADJOURNMENT

ETPS Standing Committee - February 22, 2017 Page 37 of 113 Item No. 8.1

Public Works - Operations

MISSION STATEMENT “Our City is built on relationships – between citizens and their government, businesses and public institutions, city and region – all interconnected, mutually supportive, and focused on the brightest future we can create together”

REPORT #: S 211/2016 Report Date: 1/6/2017 Author’s Contact: Date to Council: 2/22/2017 Jeff Hagan Clerk’s File #: SW2017 Policy Analyst 519-255-6247 ext 6003 [email protected]

Simona Simion Planner II – Research & Policy Support 519-255-6543 ext 6397 [email protected]

To: Mayor and Members of City Council

Subject: CQ26-2016 Riverside Drive Road Diet - WARDS 3 & 4

RECOMMENDATION:

That the report “CQ26-2016 Riverside Drive Road Diet” BE RECEIVED for information.

EXECUTIVE SUMMARY:

N/A

BACKGROUND:

At the June 20, 2016 meeting of Council, Councillor Holt asked the following Council Question:

CQ26-2016 Asks that Administration report back to Council on the recommended process that will provide Council with options in making the pilot program of the “Road Diet” conducted by the Planning Department on Saturday, June 11, 2016 a permanent conversion from Caron Avenue east to Devonshire Road.

This report provides the requested response. Page 1 of 6

ETPS Standing Committee - February 22, 2017 Page 38 of 113 This section of Riverside Drive is illustrated below in Figure 1.

Figure 1 - Riverside Drive Section of Interest

Congress for New Urbanism Conference

On March 7 2016, by Council Resolution CR124/2016, Council approved support in form of Administration’s time and budget to assist in the promotion of successful City of Windsor urban design projects during the Congress for New Urbanism Conference.

The 24th annual CNU conference was held in downtown Detroit from June 8 – 11, 2016. Further to showcasing Detroit’s success stories, this international event showcased some of Windsor’s success stories. The Planning Department demonstrated Official Plan urban design policies that have contributed to successful neighbourhoods such as Walkerville and Sandwich Towne. A demonstration of a “road diet” was proposed along Riverside, between Ouellette Ave and McDougall St, with the integration of the local artist market. These two blocks were reduced to one travel lane in each direction from 8:00 a.m. to 2:00 p.m. on a Saturday.

The “road diet” project was well received by an international delegation of influential designers attending the CNU conference.

Downtown Transportation Strategy

The Downtown Transportation Strategy, completed in November 2016, Is a strategy to support Council’s vision of Downtown Windsor as a vibrant and inviting place in which people want to work, play, and shop and have the opportunity to use various modes of

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ETPS Standing Committee - February 22, 2017 Page 39 of 113 active transportation. The study area includes Riverside Drive between Caron Avenue and Marentette Avenue.

Riverside Drive Pedestrian Crossing Class Environmental Assessment

The Riverside Drive Pedestrian Crossing Class Environmental Assessment (EA) recommended the construction of pedestrian underpasses under Riverside Drive in the vicinity of the Aquatic Centre (between Church Street and Bruce Street) and Festival Plaza (between Goyeau Street and McDougall Street).

Riverside Drive Vista Improvement Project Class Environmental Assessment

The Riverside Drive Vista Improvement Project study was completed in December of 2005. On September 29, 2008, the decision from the Minister of the Environment and Climate Change regarding the Part II Order requests (“bump-up” requests) for the study was received, providing direction and allowing implementation of the study recommendations to begin. The study area includes Riverside Drive from the east city limits to Rosedale Avenue.

DISCUSSION:

The section of Riverside Drive identified in the Council Question (Caron Avenue to Devonshire Road) falls within the study area for the Riverside Drive Vista Improvement Class Environmental Assessment (EA). The recommended design from this environmental assessment has been approved by Council and after lengthy consideration of the Part II Orders received, also approved by the Ministry of the Environment and Climate Change and is being built out in phases. Phase 1 Stage 1 (Solidarity Tower to Riverdale Avenue) has been constructed.

Within the span being suggested for road diet consideration (Caron Avenue and Devonshire Road), the preferred alternative maintains two general purpose lanes in each direction from Bruce Street to Devonshire Road (westbound) / Walker Road (eastbound).

Revising the approved design from the Riverside Drive Vista Improvement Class EA would require an addendum to the environmental study report. The scope of an addendum depends on the nature and magnitude of the change to the design. Based on the guidance in the Municipal Class EA, Administration recommends that, if Council directs that an addendum be undertaken, the full five-phase process be followed:

 Phase 1: Problem or Opportunity  Phase 2: Alternative Solutions  Phase 3: Alternative Design Concepts for the Preferred Solution  Phase 4: Environmental Study Report  Phase 5: Implementation

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ETPS Standing Committee - February 22, 2017 Page 40 of 113 Prior to undertaking a full addendum, it is recommended that traffic capacity analysis be completed for the blocks being evaluated.

Once the ESR addendum is complete, Administration will submit the ESR Addendum to the MOECC for approval. If Part II Order requests are filed, Administration (assisted as needed by the Study consultant) will respond to any requests for information from the MOECC.

Following MOECC approval, Administration will bring the project forward for detailed design and implementation through the capital budget process. RISK ANALYSIS:

A risk analysis table is attached as Appendix 1.

FINANCIAL MATTERS:

Traffic Analysis

The estimated cost to carry out a traffic analysis to confirm the feasibility of reducing the number of lanes on Riverside Drive is $22,000. If Council directs Administration to proceed with this analysis, Administration recommends funding this work from the Transportation Planning Environmental Assessment Reports Capital Project, as discussed below.

Environmental Assessment Addendum

The estimated cost to complete an addendum of the Riverside Drive Vista Improvement Class Environmental Assessment to reflect a road diet between Bruce Avenue and Devonshire Road is $95,000.

The Transportation Planning Environmental Assessment Reports Capital Project current balance is committed for completing current studies and initiating the Tecumseh Road West (Janette to east of Crawford) and the Wyandotte Street Extension Environmental Assessment studies.

The proposed annual budget for this Capital Project is generally insufficient to tackle a single typical ESR in one year and budgets are accrued in order to initiate a project.

If Council directs Administration to proceed with the traffic analysis or an addendum to the Riverside Drive Vista Improvement Class EA, this will have a cascade effect on the balance of the studies within the projected list of Capital Projects, unless additional funds are provided to this Capital Budget to allow both studies to proceed concurrently.

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ETPS Standing Committee - February 22, 2017 Page 41 of 113 Implementation

The 2016 approved capital budget provides for funding of the Riverside Drive Vista Improvement Project (ECP-016-07) in stages, based on the phasing identified in the Environmental Study Report for the project. Advanced utility relocations for Phase 1 Stage 2 (Lauzon Road to Solidarity Tower) are underway and road construction is anticipated to be complete in 2018.

The section identified for consideration of a road diet (Caron Avenue to Devonshire Road) is within Stage 5, the final stage of the project, which is identified for completion in 2021 or beyond. The proposed 2017 capital budget (not yet approved as of the date of this report) identifies all remaining stages for completion in 2022 or beyond. If the currently identified phasing is altered – either based on recommendations of the EA addendum or strategic direction by Council – this will have implications for the timing of funding needed to complete the Riverside Drive Vista Improvement Project and may affect budget availability for other projects.

CONSULTATIONS:

Andrew Dowie, Development, Projects, and Right-of-Way Anna Godo, Infrastructure and Geomatics Paul Mourad, Development, Projects, and Right-of-Way

CONCLUSION: CQ26-2016 directed Administration to provide Council with a process to implement a permanent road diet on Riverside Drive between Caron Avenue and Devonshire Road. A process has been outlined as requested. PLANNING ACT MATTERS:

No application under the Planning Act would be required to change the cross section of Riverside Drive. APPROVALS:

Name Title Josette Eugeni Manager of Transportation Planning Cindy Becker Financial Planning Administrator Dwayne Dawson Executive Director of Operations Thom Hunt City Planner Joseph Mancina City Treasurer Mark Winterton City Engineer Onorio Colucci Chief Administrative Officer

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ETPS Standing Committee - February 22, 2017 Page 42 of 113 NOTIFICATIONS:

Name Address Email Councillor Bortolin Councillor Holt

APPENDICES:

1 Risk Chart

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ETPS Standing Committee - February 22, 2017 Page 43 of 113 Impacted Risk Description Risk Level Mitigating Strategy / Status Responsibility Objective(s)

Community Impact  Make Significant As part of the scope of the City Engineer Risk: reducing capacity Transportation EA addendum study, on Riverside Drive could Efficient and consider: cause congestion and Convenient  transportation impacts delays on Riverside Drive of the alternatives and alternate routes.  potential mitigation (e.g. network changes on alternate routes or transportation demand management measures) Resource Risk: The EA  Improve Moderate Follow the mandated EA City Engineer process allows for Part II Financial process, including public Order ("bump-up") Success consultation and requests. Responding to engagement, to reduce the these requests can be risk of "bump-up" requests time- and resource- and the risk that requests will intensive. be successful. Timing Risk: delays in  Make Services Moderate Identify the required project City Engineer completion of an EA Responsive timeline and use project addendum could delay  Make management tools and implementation of the Transportation techniquest to reduce delays Riverside Drive Vista Efficient and in preparing the EA Improvement Project Convenient addendum.

ETPS Standing Committee - February 22, 2017 Page 44 of 113 Item No. 8.2

Pollution Control

MISSION STATEMENT “Our City is built on relationships – between citizens and their government, businesses and public institutions, city and region – all interconnected, mutually supportive, and focused on the brightest future we can create together”

REPORT #: S 29/2017 Report Date: 2/3/2017 Author’s Contact: Date to Council: 2/22/2017 Karina Richters Clerk’s File #: APR2017 Supervisor, Environmental Sustainability and Climate Change 519-253-7111 x 3226 [email protected]

To: Mayor and Members of City Council

Subject: Earth Hour Celebration 2017 - City Wide

RECOMMENDATION:

To City Council for Information.

EXECUTIVE SUMMARY: N/A BACKGROUND:

Earth Hour is an international “lights out” event that will take place on Saturday March 25th, 2017 at 8:30 pm. The goal is to have as many world-wide individuals and businesses as possible to turn off their lights for one hour at 8:30 pm to raise awareness about climate change and to reduce greenhouse gas emissions. Earth Hour is the World’s largest voluntary action for the Environment with one hundred fifty-two (152) countries and over seven thousand (7,000) cities participating from year to year.

Earth Hour is a global initiative initiated by the World Wildlife Fund (WWF), which started in Sydney Australia on March 31, 2007, where reportedly over 2.3 million businesses and households turned off their lights for one hour. The underlining purpose of “Earth Hour” is to send a powerful national and global message that it’s possible to take action on climate change and that individual actions do make a difference. The City of Windsor began supporting Earth Hour in 2009.

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ETPS Standing Committee - February 22, 2017 Page 45 of 113

In previous years, Windsor residents have decreased consumption by 1.5% during Earth Hour. This represents approximately 4 Megawatts or enough power to serve approximately 1,300 homes.

DISCUSSION:

Since 2009, the City of Windsor has participated in Earth Hour through promotion as well as the turning off of all non-essential lighting at City facilities. Similar to previous years, all City of Windsor facilities should turn off all non-essential lighting in support of this event - a practice that should continue year-round. A proclamation request will also be submitted to City Clerks in advance of Earth Hour 2017.

This year, administration is looking to expand the City of Windsor’s involvement through partnering with other businesses that participate in Earth Hour by hosting a free public event in celebration of Earth Hour. This free public Earth Hour event would run from 8:00pm until 9:30pm in Charles Clark Square. Activities during the event could include watching the 2017 Earth Hour video projected on a screen (this would require electricity and would be done before 8:30) as well as musical and artistic performances from various community groups.

Initiatives such as Earth Hour and every day energy conservation actions support Goals D (Use Resources Efficiently) and E (Promote Awareness) of the Environmental Master Plan (EMP). The draft Community Energy Plan is expected to be tabled for public comment on March 22nd, the relevancy of this event provides an opportunity to begin engagement with the public on the draft Community Energy Plan.

RISK ANALYSIS:

There are no significant or critical risks associated with the endorsement or participation of Earth Hour 2017.

Resource Risks: The financial costs associated with this event are minimal and through partnerships these costs will be minimized.

Timing Risk: As the world wide event is scheduled for March 25th between 8:30 and 9:30 pm, administration is working with possible partners to finalize details of the event. Due to the timing of Environment, Transportation & Public Safety Standing Committee, finalized plans are not know at this time. Page 2 of 4

ETPS Standing Committee - February 22, 2017 Page 46 of 113

FINANCIAL MATTERS:

The City of Windsor’s contribution to the Earth Hour celebration will be funded through the Environmental Master Plan operating budget. Preliminary estimates project the City’s share of the event costs at $1,000.

CONSULTATIONS:

Facilities Recreation and Culture Communications Finance Community Energy Plan – Community Task Force

CONCLUSION:

Support and participation in such energy related initiatives like Earth Hour not only serve to focus attention on climate change but also the need to reinforce the importance of developing a culture of conservation in our community. An Earth Hour event hosted by the City will draw special attention to the event and give people an opportunity to participate in their community during Earth Hour.

APPROVALS:

Name Title

Karina Richters Supervisor, Environmental Sustainability & Climate Change

Chris Manzon Senior Manager Pollution Control

Mark Winterton City Engineer

Onorio Colucci Chief Administrative Officer

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ETPS Standing Committee - February 22, 2017 Page 47 of 113

NOTIFICATIONS:

Name Address Email

APPENDICES:

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ETPS Standing Committee - February 22, 2017 Page 48 of 113 Item No. 8.3

Public Works - Operations

MISSION STATEMENT “Our City is built on relationships – between citizens and their government, businesses and public institutions, city and region – all interconnected, mutually supportive, and focused on the brightest future we can create together”

REPORT #: S 31/2017 Report Date: 2/3/2017 Author’s Contact: Date to Council: 2/22/2017 Jennifer Leitzinger Clerk’s File #: MT2017 Transportation Planning Engineer (519) 255-6247 ext. 6002 [email protected] CITY WIDE PW#7105

To: Mayor and Members of City Council

Subject: City of Windsor and Essex County - Cycle Tourism Regional Research Report

RECOMMENDATION:

THAT the Report S31/2017 (City of Windsor and Essex County – Cycle Tourism Regional Research Report) BE RECEIVED for information.

EXECUTIVE SUMMARY:

N/A

BACKGROUND:

This report provides information to Council to highlight the cycle tourism findings from research conducted during the Cycle Tourism Regional Research Study in Windsor and Essex County.

As stated in the Cycle Tourism Regional Research Report published by Ontario By Bike/Transportation Options (Appendix ‘A’), it was recognized that there was a need for further research on the impact of cycle tourism in Ontario, therefore a multi-regional cycle tourism research study was conducted in 2016. Partnership occurred with 3 Regional Tourism Organizations and the following 3 sub-regions were selected to participate:

 City of Windsor, Essex County  Halton Region  Prince Edward County

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ETPS Standing Committee - February 22, 2017 Page 49 of 113

All Study Partners and Regional Partners are listed in Appendix ‘A’.

The City participated in trail counting research as a part of the Ontario By Bike/Transportation Options Cycle Tourism Research Project through a partnership with Eco-Counter. In order to collect cycling data Eco-Counter tube sensors (trail counters) were installed by Transportation Planning staff in August 2016 on the multi-use trail in Dieppe Gardens and were removed in September 2016. These sensors collected directional data and counted the number of cyclists with data transmitted to Ontario By Bike via a built in modem.

DISCUSSION:

Trail Counters

As discussed the trail counters were installed in Dieppe Gardens and the approximate location of the trail counters is shown in Figure 1.

*The following summarizes the findings of the report:

 Total number of cyclists during the 6 week period: 44,222  Average count per week: 7,370 (Busiest day – Sunday)  Daily count range: 434 to 1,785  Weekday average: 1,045  Weekend average: 1,072

*Based on 6 week period (08/08/2016-18/09/2016) Count = number of cyclists travelling in east and west directions No sizeable difference in counts by direction

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ETPS Standing Committee - February 22, 2017 Page 50 of 113

Figure 1: Location of Trail Counter Source: Cycle Tourism Regional Research Report

Cyclists Intercept Surveys

In order to learn more about the cyclists, brief interviews were conducted for 3 to 4 hour periods on Friday September 9th, Saturday September 10th and Friday September 16th while the trail counters were installed in Dieppe Gardens. Data was collected on travel direction, party size, postal code, distance from home, day versus overnight trip and number of nights.

62 cycling parties (83 cyclists in total) were interviewed and the following data was captured in the report:

 78 of the 83 cyclists surveyed were local cyclists and were on the multi-use trail for a day trip, 5 cyclists were visitors from locations greater than 40km  This trail is heavily used throughout the week by commuters and recreational cyclists  37 of the 83 cyclists were in a party size of 2 or more  Cyclists visiting from locations greater than 100km were staying 3 to 4+ nights  Trail is part of the Lake Erie Waterfront Trail, which consists of 1,600 km signed route across Ontario  During these periods, trail attracted cyclists for multiple night cycling trips from central/southwestern Ontario: Toronto, Hamilton and Kitchener. One cyclist was from Costa Rica. There were no cyclists from the United States.

Additional information related to the report can be found in Appendix ‘A’.

Page 3 of 5

ETPS Standing Committee - February 22, 2017 Page 51 of 113 RISK ANALYSIS:

No risks have been identified in this report.

FINANCIAL MATTERS:

There are no financial implications associated with this report.

CONSULTATIONS:

CONCLUSION:

Administration has provided information related to the City of Windsor and Essex County – Cycle Tourism Regional Report published by Ontario By Bike/Transportation Options.

PLANNING ACT MATTERS:

N/A

APPROVALS:

Name Title J. Leitzinger Transportation Planning Engineer J. Eugeni Manager of Transportation Planning D. Dawson Executive Director of Operations M. Winterton City Engineer O. Colucci Chief Administrative Officer

NOTIFICATIONS:

Name Address Email Windsor Bicycling On file Committee Tourism Windsor Essex Lionel Kernerman Pelee Island Manager of Product [email protected] 333 Riverside Dr. W, Suite Development 103 Windsor, ON N9A

7C5

Page 4 of 5

ETPS Standing Committee - February 22, 2017 Page 52 of 113 Name Address Email

Transportation Options Louisa Mursell 850 Coxwell Ave [email protected] Executive Director Toronto, ON M4C 5R1

Ontario By Bike A project of Transportation Michael McCreesh Options Project Manager [email protected] 850 Coxwell Ave

Toronto, ON M4C 5R1

Lori Newton Bike Windsor Essex [email protected] Executive Director William (Bill) Tate Essex Region [email protected] Superintendent, Conservation Authority Operations

APPENDICES:

1 Attachment A - Windsor/Essex County - Cycle Tourism Regional Research Report

Page 5 of 5

ETPS Standing Committee - February 22, 2017 Page 53 of 113 - Windsor / Essex County - Cycle Tourism Regional Research Report

December 2016

www.TransportationOptions.org

ETPS Standing Committee - February 22, 2017 Page 54 of 113 © 2016 Transportation Options Table of Contents Page/s

About the Study & Report 3 Regional Overview & Highlights 4-5 Counters & Intercepts 6-11 Business Surveys 12-17 Cycling Event & Tourism Impact Surveys 18-26 Marketing & Promotions 27-33 Other Cycle Tourism Indicators 34-35 Cross-Regional Overview 36-38

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 55 of 113 About The Study and Report

Recognizing the need for further research on the impact of cycle tourism in Ontario, Ontario By Bike/Transportation Options, initiated a multi regional cycle tourism research study in 2016. Partnering with 3 Regional Tourism Organizations (RTO’s), the following 3 sub-regions were selected to participate:  RTO1 – City of Windsor, Essex County  RTO3 – Halton Region  RTO9 – Prince Edward County

Working with research partner RMCG Inc., methodology was developed as documented in each section throughout the report, with data collected using and looking at: trail counts and intercept interviews; business surveys; marketing and promotions; cycling event surveys; and other cycle tourism impact indicators.

Two prime study objectives were: To enhance the competitiveness of the cycle tourism sector through increased knowledge and research; and to build regional capacity and support rationale for further cycle tourism product development and related economic development. An additional objective of the study has been to create a regional research template to be a benchmark for longitudinal and comparable regional studies. Study Partners:

Regional Partners: Tourism Windsor Essex Pelee Island, City of Windsor, Essex County Conservation Authority, Bike Windsor Essex, Share the Road Essex County; Halton Region, City of Burlington, Tourism Burlington, Town of Oakville, Town of Halton Hills; The Corporation of the County of Prince Edward We would also like to thank all the businesses, event coordinators and partners who shared information and data contributing to, and supporting this study ETPS Standing Committee - February 22, 2017 3 To view all 2016 Regional Cycle Tourism ResearchPage Reports 56 of 113 visit: www.transportationoptions.org/research Regional Overview & Highlights

The following are key cycle tourism findings from the research conducted during the Cycle Tourism Regional Research Study in Windsor and Essex County. Full data source descriptions and analysis are presented for each major report section. Counters & Intercepts

• Windsor’s waterfront trail counts showed the trail is well used by cyclists daily • Trail counts on Chrysler Greenway indicated trail is used but at a different scale, due to its more rural setting • Average weekly number of cyclists at count locations: 7,370 Waterfront Trail, Windsor; 859 Chrysler Greenway, Kingsville. • While the majority of cyclists on both trails were local, visiting cyclists were on multi day trips

Business Surveys

• 79% of respondents indicated business from cyclists increased in 2016 from previous year, 21% felt it stayed the same • 63% of businesses indicated cyclists were either a core or regular part of their business • Recreational cyclists followed by leisure/family cyclists were perceived as most frequent type of cycling customer • Local cyclists followed by regional cyclists reported as most frequent type of cyclist, with 11 of 19 businesses indicating some international cyclists served in 2016 • 581 cyclist nights estimated from 7 accommodators, indicating cyclists are generating strong bookings for accommodators in Windsor Essex. • An estimated 3,000 cyclists visited Point Pelee National Park in 2016

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 57 of 113 Regional Overview & Highlights (Continued)

Cycling Event Surveys • Great Waterfront Trail Adventure (GWTA) multi day touring cycling event drew significant tourists to the area, (98% >40 km) and generated 78 additional overnight stays for region, beyond those included in event registration • Canada South Coast Bike Tour (CSCBT) was a more local event (8% >40 km) and generated no overnight stays • Participants in events surveyed indicated strong intentions to return and recommend destination to family/friends • Local food services such as cafes and restaurants were the most frequented types of businesses by cycling event participants in Windsor Essex

Marketing and Promotions • Strong online cycling presence combined with cycling featured in numerous other marketing channels and promotions • Paid media and advertising supported online cycling content • High engagement from consumers on cycling content through e-newsletters • Strong distribution of printed resources, with approximately 30,000 cycling maps distributed in 2016 • 29 total Ontario By Bike certified bicycle friendly businesses

Other Cycling Indicator • 8,250 total bicycles transported on Pelee Island ferry services between April-September 2016 (+31% since 2014)

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 58 of 113 Report Section: Counters & Intercepts

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 59 of 113 Methodology: Trail Counters & Intercepts

Trail Counters • Eco-Counter Mobile TUBES were installed by County or Municipal staff, on a mix of regional/county roads and trails used by cyclists. The installation facilitated automated counts • Count periods ranged from 4 to 6 weeks. Each region had a minimum of 2 count locations set • Data was analysed using Eco-Visio, Eco-Counters’ online platform, specifically designed to analyze cyclist count data

Cyclists Intercept Surveys • To learn more about cyclists, intercept interviews were conducted at most count locations for 3 to 4 hour periods. Intercept surveys contained 4+ questions. Data was collected on: direction, party size, postal code, distance from home range, day vs overnight trip, number of overnights • Limitations were small sample size of cycling parties and number of survey times • Surveys were intended to capture a profile of cyclists at each counter location and sense of cycling market. They were not intended to be a full representative sample, as that was not within the scope of the project

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 60 of 113 Trail Counter: Roy A Battagello River Walk, Windsor Waterfront

• Placed on off-road multi-use 8km paved trail following river. Nearby attractions include: Downtown Windsor, parkland, sculpture park, scenic views of Windsor, river and Detroit, casino, Ambassador Bridge. • Total number of cyclists during 6 week period: 44,222 • Average count per week: 7,370 (Busiest day – Sunday) • Daily count range: 434 to 1,785 • Weekday average: 1,045 • Weekend average: 1,072

Based on 6 week period (08/08/2016 - 18/09/2016) Count=number of cyclists riding in either direction No sizeable difference in counts by direction

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 61 of 113 Cyclists on the Windsor Waterfront

Interviewed 62 cycling parties, 83 cyclists total, on September 9th (Fri), 10th (Sat) and 16th (Fri) to capture a sense of the cycling market: • 78 of 83 cyclists surveyed were local cyclists and on trail for day trip, 5 were visitors from >40km • This trail is heavily used throughout week by commuters and recreational cyclists • 37 of 83 cyclists were in party size of 2 or more • Cyclists visiting from >100km were staying 3 to 4+ nights • Trail is part of the Lake Erie Waterfront Trail, 1,600km signed route across Ontario • During these periods, trail attracted cyclists for multiple night cycling trips from central/southwestern Ontario: Toronto, Hamilton, Kitchener. One cyclists was from Costa Rica. There were no cyclists from U.S.

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 62 of 113 Trail Counter: Chrysler Greenway, near Kingsville

• Placed on off-road multi-use unpaved well maintained trail, popular with cyclists. Nearby attractions include: wineries, Lake Erie, Pelee Island, Kingsville, Leamington, Point Pelee National Park. • Total number of cyclists during 6 week count period: 5,154 • Average count per week: 859 (Busiest day – Sunday) • Daily count range: 57 to 190 • Weekday average: 115 • Weekend average: 141

Based on 6 week period (20/06/2016 - 31/07/2016) Count=number of cyclists riding in either direction No sizeable difference in counts by direction

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 63 of 113 Cyclists on the Chrysler Greenway

Interviewed 9 cycling parties, 13 cyclists total, on Sunday August 28, to capture a sense of the cycling market: • 11 of 13 cyclists were local cyclists, and on trail for day trip • Party size ranged from 1 to 3 cyclists • 2 cyclists visiting from >100km were staying multiple nights • Trail attracted limited visitors during this time period. The one party of 2 visiting cyclists were from out of province, Alberta

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 64 of 113 Report Section: Business Surveys

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 65 of 113 Methodology: Business Surveys Ontario By Bike Network registered and certified bicycle friendly business locations in each participating region were invited to share their experiences with cycling customers in 2016 via an online survey. Methodology • All Ontario By Bike certified locations were provided advance notice of planned post season survey and copy of questions in May 2016 • The online survey was sent to Ontario By Bike certified bicycle friendly locations in each region beginning of October 2016 • In some regions, an invitation / reminder to participate in survey was sent from local DMO to Ontario By Bike registrants • Follow up phone calls were made by Ontario By Bike to individual locations between October 21 – November 1, 2016

Survey Questions Sought Information On: • Level of business from cyclists • Level of business change from previous year • Type of cycling customers • Distance from permanent residences • 10 questions, between 3-5 minutes to complete

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 66 of 113 Type of Regional Businesses

• Invited 29 businesses and locations to participate in online survey, all registered Ontario By Bike locations in Windsor / Essex County • 19 businesses responded (65% response rate)

• Good representation from across tourism industry. Strong WindsorEats.com response from accommodation providers, particularly B&Bs Windsor / Essex County Credit:

Type of Business (N = 19)

6

3 3

2 2

1 1 1

Bed and Breakfast Bike Shop & Rental Winery / Cidery / Bike Tour Operator Attraction Hotel Provincial Park / Visitor Information Brewery Conservation Area Centre

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 67 of 113 Cycle Business Activity 2016

Business Type # of cyclists* 63% of businesses indicated cyclists were either a ‘core’ or ‘regular’ part of their business • 4 businesses indicated cyclists as a ‘core’ part of their Attractions 10-100 business • 3 bike shops and a bike tour operator • One bike shop served an estimated 5,200 cyclists Bed & Breakfasts 12-100 • 8 businesses indicated a ‘regular flow of cyclists’ and could count on some cyclists each week • Bike Shops 1,000-5,200 One winery served an estimated 400 cyclists • National Park estimated 3,000 cyclists visited the park in 2016

Bike Tour Operators 600-3,000 For 7 responding Windsor / Essex County accommodators, a total of 581 cyclist nights can be estimated (# of cyclists X Hotel 100 # of nights) • Only one of the 7 accommodators indicated they had no business from cyclists in 2016 National or Provincial Park / 3,000 Conservation Area Business from Cyclists in 2016 (N = 19)

Visitor Information Centre 2,000-3,000 Core 4

Regular flow 8 Winery / Cidery / Brewery 50-400 A few cyclists 6

No cyclists 1 * Estimated cyclists in 2016

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 68 of 113 Cycle Business Trends and Type of Cycling Customers

• 79% felt cycling business increased in past year, while 21% indicated Cyclist Business 2015-16 (N = 19) business from cyclists stayed about the same Stayed • No businesses indicated a decrease in cycling business in past year about the • 5 B&B’s and a hotel felt cycling business had increased in past year same • Both (2) bike tour operators and 2 bike shops felt cycling business 21% had increased in past year • 10 businesses indicated ‘recreational’ cyclists were their ‘most frequent’ cycling customers • 9 businesses indicated ‘leisure / family’ cyclists were their ‘most frequent’ cycling customers • ‘Race / competitive’ cyclists and ‘mountain bikers’ were the ‘least frequent’ cycling customers Increased in the past year 79%

Type of Cycling Customer (N = 19)

Least frequent Most frequent

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 69 of 113 Origin of Cycling Customers When asked to rank their most frequent cycling customers’ place of origin…

• 12 businesses indicated ‘local’ cyclists (<40 km) were their ‘most frequent’ cycling customers • 5 businesses indicated ‘long haul’ cyclists (>100 km) were their ‘most frequent’ cycling customers • 2 businesses indicated ‘regional’ cyclists (40-100 km) were their ‘most frequent’ cycling customers • An additional 11 indicated ‘regional’ cyclists (40-100 km) as ‘frequent’ cycling customers • 11 businesses indicated they served ‘international’ cyclists in 2016

Frequency of Cyclists from Residence (N = 19)

Least frequent Most frequent

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 70 of 113 Report Section: Cycling Events & Tourism Impact Surveys

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 71 of 113 Methodology: Cycling Events & Tourism Impact Surveys

Post-Event Rider Survey • Worked with event organizers to build and distribute online survey • Surveys left open for a 2-4 week duration. Some event organizers sent out reminder emails, while others sent out only one request to event participants • Collected data on: Distance from home, postal code, day vs overnight trip, number of overnights, likelihood to return, likelihood to recommend. Note: Core required questions were included, however some event organizers asked differently worded questions for their own purposes. Relevant data was included in report where available • Take caution when interpreting some event results due to small sample sizes

Event Registration Information • Event organizers provided non-confidential registration information for all participants including postal codes. Registration data was incorporated and marked with asterisk when used

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 72 of 113 Windsor / Essex County – Cycling Events Overview

• Name: Great Waterfront Trail Adventure • Name: Canada South Coast Bike Tour • Location: Pelee Island to Grand Bend • Location: Various (Essex County) • Date: August 7th – 12th, 2016 • Date: September 24th, 2016 • Type: 5-day tour (Recreational / Experienced) • Type: Charity (Beginner / Recreational / Experienced) • Distance/Events: Up to 352 km or 390 km • Distance/Events: 5 km, 32 km, or 70 km (trail) / 58 or 110 km (road) • Registered Riders: 130 • Registered Riders: 179 • Survey Response Rate: 75 (50%) • Survey Response Rate: 32 (18%) • URL: www.waterfronttrail.org/events/great-waterfront-trail-adventure • URL: www.ourgreenlegacy.org/events/canada-south-coast-bike-tour/

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 73 of 113 Great Waterfront Trail Adventure – Event Analysis (Registered Riders: 130)

• 98% considered tourists, travelling > 100 km Distance from Permanent Residence* (N = 117) • 83% came to southwestern Ontario from elsewhere in < 40 km Ontario. 60% came from Toronto and central Ontario* 2% • Majority of participants came from Ontario, drawing a few international visitors • 95% were aged 45+, with an average age of 58 (N = 95*) • Male (51%) : Female (49%) split* • 60% rode with friends or family (N = 75) > 100 km 98%

Postal Codes* (N = 117)

44%

17% 16% 11%

3% 5% <1% <1% <1%

Axis Axis %Postal of Codes recorded L N M K P T J USA AUS *GWTA Registration Data

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 74 of 113 Great Waterfront Trail Adventure – Event Analysis (Registered Riders: 130)

• 63% intend to return to the area in the 2 years, of which 45% intend Likelihood to Return to the area of the 2016 GWTA to return specifically to cycle (N = 74) • 77% intend to visit other regions of the Great Lakes Waterfront Trail I will return, in the next 2 years < 12 Months but not 23% • 78 additional overnights in paid accommodation were calculated, necessarily to pre, during and post-event (N = 33) cycle 18% 12-24 • Participants averaged 3.5 cycling trips in Ontario (N = 72) and 1.3 Months cycling trips outside Ontario in 2016 (N = 73) 22% • 55% had taken an overnight cycling trip in Ontario in past two years (N = 73) Not sure • 99% would recommend GWTA to friends or family (N = 74) 42%

Most likely to return to another region of the Great Lakes Waterfront Trail to cycle and/or visit in: (N = 74) Pre-, During & Post-Event Overnights at Paid Accommodations (N = 33)

52% Not Sure 23%

< 12 18% 12-24 15% Months 12% Months 31% 46% 3%

1 night 2 nights 3 nights 4 nights 5 nights

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 75 of 113 Great Waterfront Trail Adventure – Event Analysis (Registered Riders: 130) • Top three activities as indicated by participants: Participant Activities (N = 74) • Visiting local café / restaurant • Visiting local winery, craft brewery Visited local café / restaurant 92% • Visiting local attractions Visited local winery, craft brewery 74%

Visited local attractions 66%

Visited towns and/or First Nations 60%

Cycled the Rt. Hon. Herb Gray Trail in 50% Windsor Enjoyed other outdoor activities besides 49% cycling

Credit: Simon Wilson / Waterfront Regeneration Trust (2016) Went shopping at retail stores 20%

Visited US-side of Lake St. Clair (via 16% ferry) (cycling)

Visitor Spend and Impact • $129,732 total visitor spending and impact of event • $998 average total amount spent per rider, • $166 average daily amount per rider, completing event over 6 days

Based on data collected from registered riders in post ride survey; and event coordinators, Waterfront Regeneration Trust. Average based on spending for 6 categories used by Ontario Ministry of Tourism, Culture and Sport – Tourism & Recreation Economic Impacts Model (TREIM): Transportation; Food & beverage (restaurants); Food & beverage (stores); Accommodation; Retail shopping; Recreation & entertainment

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 76 of 113 Canada South Coast Bike Tour – Event Analysis (Registered Riders: 179)

• 8% considered tourists (> 40 km) • No participants travelled > 100 km Distance from Permanent Residence* (N = 160) • 1 participant came from the US* • Participants enjoyed the event, rating the 40-100 km 8% experience an average of 8.5 out of 10 (N = 30) • 47% consider themselves ‘Experienced’ cyclists, 38% consider themselves ‘Recreational’ cyclists (N = 30) < 40 km 92%

*Registration Data

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 77 of 113 Canada South Coast Bike Tour – Event Analysis (Registered Riders: 179)

• 93% ‘Very likely’ or `Somewhat likely` to return to Canada South Coast Bike Tour in 2017 Likelihood to Return (N = 32) • 97% ‘Very likely’ or ‘Somewhat likely’ to Somewhat likely recommend the event to family and/or friends 9%

Very likely • All participants came only for the day (N = 32) Somewhat 84% • Participants averaged 3.2 cycling events in Ontario unlikely 3% in 2016 (N = 32)

Very unlikely 3%

Likelihood to Recommend (N = 32)

Very unlikley 3%

Somewhat likely Very likley 19% 78%

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 78 of 113 Canada South Coast Bike Tour – Event Analysis (Registered Riders: 179)

• Top three activities as indicated by participants: Participant Activities (N = 20) • Visiting local café / restaurant

• Outdoor activities Visited local cafe / restaurant 65% • Purchasing groceries

Enjoyed other outdoor activities besides 25% cycling

Bought groceries / drinks at store 25%

Visited local attractions 20%

Visited neighbouring towns 10%

Went shopping at retail stores 10%

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 79 of 113 Report Section: Marketing & Promotions

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 HALTONWINDSOR REGION/ ESSEX COUNTY Page 80 of 113 Methodology: Marketing & Promotions

• In October, Ontario By Bike asked DMO’s, RTO’s and relevant partners and organizations to share data on cycling marketing and promotional activities • Information from a range of marketing and promotional channels was shared and included data on both digital and print assets • The variety of data supplied included: total visits and page views on webpages with cycling content; website downloads of cycling itineraries and maps; distribution of printed cycling maps; paid media and advertising reach; physical visits to information centre; and other engagement metrics both online and in person • Data supplied also varied by dates to include full year until November and in some instances just summer months, June through September

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 81 of 113 Websites with Cycling Content

South West Ontario Tourism Corporation (RTO1) www.ontariossouthwest.com • 26,327 total pageviews to all (28+) webpages with cycling content (Jan – Nov 2016)

Tourism Windsor Essex Pelee Island www.visitwindsoressex.com • 4,994 total visits to all webpages with cycling content (Jan – Nov 2016)

Ontario By Bike - Great Places to Cycle www.ontariobybike.ca/windsoressexpelee • 2,177 total visits (Jan – Nov 2016) • Time on Page - 3:11 minutes • 31,925 total visits to Windsor Essex Pelee Island business listings (since June 2013) • 29 certified bicycle friendly business listings (Nov 2016)

Note: There are additional websites with cycling and cycle tourism content for region that are not included above.

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 82 of 113 Cycling Maps

Print Editions

City of Windsor - Parks, Trails & Recreation Map • 19,100 approximately distributed (Jan – Nov 2016)

Partnership Collaboration - Canada-US Greenways Vision Map • Approximately 9,500 distributed (Jan – Nov 2016)

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 83 of 113 Other Marketing Channels & Promotions

Blogs

South West Ontario Tourism Corporation (RTO1) • 18,641 total pageviews to blog pages specific to Windsor Essex County Pelee Island (Jan – Nov 2016)

Tourism Windsor Essex Pelee Island • 633 total visits to blog featuring cycling in the region and VIA Rail (Jan – Nov 2016)

Email Marketing

South West Ontario Tourism Corporation (RTO1) • 255,848 total sent (6 broadcasts) with content featuring cycling and also other activities • 1,688 total clicks on cycling related content (9% of total)

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 84 of 113 Paid Media & Advertising

South West Ontario Tourism Corporation (RTO1) • 4 campaigns (Facebook ads and native advertising) featuring cycling content, specific to Windsor Essex Pelee Island: • 1,721,193 impressions, 15,455 link clicks

Cycling in Ontario / Le velo en Ontario Guide - Ontario By Bike - www.ontariobybike.ca/2016 Both TWEPI and Ontario’s Southwest (RTO 1) featured in bilingual Cycling in Ontario Guide 2016 • 37,000 print copies (25,000 EN & 12,000 FR) • 11,000 digital reads • Featured in social media, email marketing and website (blogs)

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 85 of 113 Special Promotions Gear Up & Go Cycling Program www.gearupandgo.ca A cycling passport to promote trails in Windsor and Essex County. Partnership between City of Windsor, Tourism Windsor Essex County Pelee Island, County of Essex and the Windsor Essex County Health Unit Program Results • 594 total program registrations (140 participating) • Total collateral distributed: 500 passports, 500 rack cards, 300 water bottles, 250 pins • 271 total web visits Email Marketing • 7,774 total sent with 31% open-rate, 20% click-thru rate Social Media Marketing • 129,457 total social media impressions on Facebook and Twitter (including paid campaigns) Paid Advertising • 87,026 total Facebook impressions (3 campaigns) • 69,176 total advertising impressions (on Windsorite.ca) Also promoted at/on • Events & festivals – 8 promotional appearances at local events • Industry workshops and summits • Radio – 8 Week campaign between June and August

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 86 of 113 Report Section: Other Cycle Tourism Indicators

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 HALTONWINDSOR REGION/ ESSEX COUNTY Page 87 of 113 Other Cycle Tourism Indicators Bicycles on Pelee Island Ferries Ontario Ferries (also known as Owen Sound Transportation Company) operates two boats that transport passengers and vehicles, including bicycles, in between Kingsville and Leamington on the mainland, and Pelee Island. • Pelee Island is a popular cycling destination. Other ferry services connect island to Ohio/USA • Leamington and Kingsville towns and surrounding areas in Essex County have many attractions for cyclists

Ontario Ferries collects data annually on the number of bicycles transported.* • 8,250 total bicycles transported during 2016 operating season April to September • 31% increase since 2014

Peak bicycle travel months were July and August. Total numbers transported during peak months vary dependent on ferry: • 352 to 439 (Pelee Islander, smaller ferry) • 2,154 and 2,302 (Jiimaan, larger ferry)

*Data provided by Ministry of Transportation, Province of Ontario

Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 WINDSOR / ESSEX COUNTY Page 88 of 113 Report Section: Cross Regional Overview

36

Cycle Tourism Regional Research Report 2016 Cycle Tourism Regional Research Report ETPS2016 Standing Committee - February 22, 2017 36 HALTON REGION Page 89 of 113 Cross Regional Overview

The following observations were made incorporating the research from the 3 participating regions. To view all 2016 Regional Cycle Tourism Research Reports visit: www.transportationoptions.org/research Counters & Intercepts • A number of designated routes and trails where counters were installed showed a large number of cyclists were making use of facilities, especially in urban areas • In all count locations Sunday’s proved to be day with highest number of cyclists • Installation of counters to monitor cycling activity provided valuable data for partners. Longitudinal tracking and further analysis would be beneficial • Intercepts interviews showed that at all count locations there was a small, but varying percentage of cyclists that were tourists (>40 km from permanent residence) to region • Intercept interviews in conjunction with counters provided the most useful insights for tourism impact assessments. Study resources limited intercepts, but consideration for the collection of a more representative sample should be included in future studies

Business Surveys • The cycle tourism business survey sent to Ontario By Bike Network businesses yielded good to very good response rates (39%-65%) and provided valuable insights. Annual tracking is recommended • In all regions, majority of businesses reported an increase in cyclists or same as last year, very few experienced a decrease • Local and regional cyclists were generally the primary cycling customer base, with some reporting a good number of long-haul cyclists. Several regions had a significant number of businesses that served international cyclists • Recreational and leisure cyclists were the most frequent customer type in all regions

ETPS Standing Committee - February 22, 2017 Cycle Tourism Regional Research Report 2016 Page 90 of 113 37 Cross Regional Overview (Continued) Cycling Events & Tourism Impact Surveys • Many cycling events drew significant numbers of tourists, participants from >40km to host regions • Cycling events varied and not all should be considered tourism-oriented. The ability of event to attract cycle tourists appeared to be dependent on a number of factors including event size and format • Some events attracted riders to train or be oriented to area prior to the event and therefore generated additional tourism impacts • Cycling events can create strong likelihood for participants to recommend the destination to others and to return to ride and visit the area in the future • Cycling event participants participated in other activities, most frequently visiting local food service providers such as cafes and restaurants followed by a varied range of other activities • Cycling event surveys provided valuable insight into type of participant and tourism potential, and consistent annual tracking can further build cycling events as tourism opportunities for regions Marketing & Promotions • All regions and destinations have dedicated cycling pages on their websites, with varying levels and types of cycling content • Dedicated cycling pages, with product/experience-specific content (sub-pages or blogs posts), supported by integrated marketing campaigns created strong engagement with consumers and were effective at building on/off-line audiences. Regions without this approach were not seeing as much digital and hence trackable activity • Some regions were distributing significant quantities of print cycling maps, collateral proved to be popular with cyclist, further supporting cycle tourism promotion • Ontario By Bike certified bicycle friendly business listings offered valuable online exposure for local businesses • Marketing and promotions data can be further standardized and easily collected annually for analysis and comparison Other Cycling Indicators • While data available ranges across regions, there were a number of valuable metrics that can be accessed to provide tourism indicators • Some data already recorded annually, like Ontario Ferries tracking, provided a good annual benchmark of cycling activity

Cycle Tourism Regional Research Project ETPS2016 Standing Committee - February 22, 2017 Cycle Tourism Regional Research Report 2016 38 HALTON REGION Page 91 of 113 Louisa Mursell - Windsor / Essex County - Robert Wong Executive Director Principal Michael McCreesh Cycle Tourism Regional www.rmcg.ca Project Manager Research Report

December 2016

www.TransportationOptions.org

ETPS Standing Committee - February 22, 2017 Page 92 of 113 © 2016 Transportation Options Item No. 9.1

Transit Windsor

MISSION STATEMENT “Our City is built on relationships – between citizens and their government, businesses and public institutions, city and region – all interconnected, mutually supportive, and focused on the brightest future we can create together”

REPORT #: S 27/2017 Report Date: 2/2/2017 Author’s Contact: Date to Council: 2/22/2017 Patrick Delmore Clerk’s File #: MT2017 Executive Director Transit Windsor 519-944-4141 ext. 2232 [email protected]

To: Mayor and Members of City Council

Subject: Transit Windsor - Intelligent Transportation System Project Update -- City Wide

RECOMMENDATION:

That the Environment, Transportation and Public Safety Standing Committee and the Transit Windsor Board of Directors RECEIVE for information, the status update of the Intelligent Transportation System.

EXECUTIVE SUMMARY:

N/A.

BACKGROUND:

Transit Windsor last provided an update on the Intelligent Transportation System (ITS) in July 2016. The required preparation for full implementation of the ITS has included a number of steps that were previously reported as well as a subsequent number of items not reported earlier. They include:

 Replacement of a new phone system and wiring at the Transit Centre in order to accommodate the Interactive Voice Response (IVR) that includes moving to Voice Over Internet Protocol.  Mini Fleet installation and testing as phase one of implementation.  Installation of a WIFI network including connections in the garage area.

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ETPS Standing Committee - February 22, 2017 Page 93 of 113

 Bus stop sign redesign and installation to provide information for real time information.  Purchase and installation of upgraded computer equipment as required for staff who will be using the ITS system.  Accommodation of temporary secure storage for in-vehicle (bus) computer equipment while installations are occurring.  Recruitment of a support staff position.  Fleet /bus pre-installation check and preparedness.

DISCUSSION:

Since the last update, extensive and ongoing work by the Transit Windsor ITS Working Committee and Strategic Mapping has taken place in order to prepare for the implementation of the Intelligent Transportation System. In November, 2016, Strategic Mapping began the mini fleet installation (thirteen buses, one from each series of Transit Windsor buses). During the initial installation process, a number of fleet issues were identified that included:

 Speakers that needed replacement – mostly external.  The identification of wiring integration that is required for GPS dead reckoning.  Relocation of various pieces of bus equipment to allow for proper placement of internal cameras.  Vendor protocol issues related to the operating system and modem drivers (has since corrected).

The implementation plan provided that after the initial mini fleet installation, further installations would continue for the remainder of the fleet. This did not occur due to a number of unforeseen factors. The revised installation plan included a break in the installation process to allow Transit Windsor to complete bus preparedness/pre install readiness issues, namely:

 Re-wiring of the buses that previously had “Info TV’s”.  New wiring for the buses purchased from London.  Removal and/or relocation of some blinds and overhead mirrors that interfered with the placement of the cameras and signs.  Removal and/or relocation of some dash fans that interfered with the placement of the driver display. Relocation of the first aid kits and emergency triangles to make room for the ITS computer equipment.

Since early January 2017, two mechanics have been spending close to 100% of their time in getting the buses ready for the ITS install, in addition to body work being done by another staff member. Due to the amount of preparatory work required, additional mechanics will be cross trained to perform the pre-installation check. Should a bus be

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ETPS Standing Committee - February 22, 2017 Page 94 of 113 in for maintenance work, the mechanic can perform the pre-installation check at that time rather than scheduling the bus specifically for the check. This expedites the pre- installation process.

The age of the fleet is certainly a determining factor in the amount of preparatory work required, which in turn impacts the amount of additional resources being allocated to the ITS project. This factor has also had an effect on the resources available for regular repairs as well as on the total cost of the ITS project.

The bus stop redesign is currently in the installation process. As of this writing, approximately 50% of the 1,200 stops have been installed. The next phase of installing stops at new locations will be a slower process as many of these stops required locates by utilities.

The project timeline has been revised to address the circumstances listed above with a new completion date by the end of the first quarter 2017.

RISK ANALYSIS:

Bus preparedness is a prerequisite to the ITS installation. Without complying with the pre-installation checklist provided by the vendor, equipment installations will not resume, putting the entire project at risk. This risk has been addressed by assigning additional mechanics to prepare the buses for installation.

The use of existing Transit Windsor mechanics is essential because of their working knowledge and familiarity with the various bus types in the Transit Windsor fleet. However, in doing so, the garage is left shorthanded in addressing the daily/regular repairs associated with maintaining the fleet. Transit Windsor is committed to ensuring buses are in safe working condition and following preventative maintenance schedules.

FINANCIAL MATTERS:

Capital Budget:

Although unexpected at the time of developing the project budget, there is adequate funding to cover the one time additional capital costs for the fleet preparedness through existing Transit Windsor Capital Budget account, namely the Capital Project #7161042 - 2016 Capital Fleet Structural Repairs.

The table below provides the detail of the project costs as reported in July 2016, which has gone unchanged and remains on budget.

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ETPS Standing Committee - February 22, 2017 Page 95 of 113

Item Funding Source Amount Notes (including net HST)

ITS Project 2016 Capital – TW- $2,700,000. Original approved ITS/Smart Bus budget #7139007

SMS / Text Messaging 2016 Capital – TW $122,010. Approved Master Plan #7075189 April 20, 2016

New Bus Stop Signs 2016 Capital – TW $100,000. Approved including installation Customer Service #7045018 July 20, 2016

Fleet Repairs – Destination 2016 Capital – TW $80,680 Approved Signs & Sound Systems Fleet Structural Repairs #7161042 July 20, 2016

Total $3,002,690

CONSULTATIONS:

Elizabeth Dutka, Business Analyst, City of Windsor.

Tony Houad, Senior Manager of Fleet and Support Services.

Natasha Couvillon, Manager, Performance Measurement & Financial Administration

CONCLUSION:

With any major implementation of new technology, a great deal of planning, preparation and ability to be prepared for changes and plan revisions is required. Transit Windsor’s implementation of the ITS Project has experienced a slight delay along with some Page 4 of 5

ETPS Standing Committee - February 22, 2017 Page 96 of 113 increased costs, for which capital project funding has been previously approved and allocated. However, this project continues in a very positive manner and the project team and staff look forward to full implementation. This project will certainly make a difference in how the City of Windsor provides public transit in our community.

APPROVALS:

Name Title

Patrick Delmore Executive Director, Transit Windsor

Harry Turnbull Executive Director, Information Technology

Carolyn Brown Corporate Leader - Transportation Services, CEO, Windsor Detroit Tunnel Corporation & CEO, YQG (Windsor Airport)

Joe Mancina Chief Financial Officer, City Treasurer

Onorio Colucci Chief Administrative Officer

NOTIFICATIONS:

N/A.

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ETPS Standing Committee - February 22, 2017 Page 97 of 113 Item No. 9.2

Transit Windsor

MISSION STATEMENT “Our City is built on relationships – between citizens and their government, businesses and public institutions, city and region – all interconnected, mutually supportive, and focused on the brightest future we can create together”

REPORT #: S 32/2017 Report Date: 2/3/2017 Author’s Contact: Date to Council: 2/22/2017 Patrick Delmore Clerk’s File #: MT2017 Executive Director Transit Windsor 519-944-4141 ext. 2232 [email protected]

To: Mayor and Members of City Council

Subject: Transit Windsor - Ridership Statistics as of December 31, 2016 – City Wide

RECOMMENDATION:

That the Environment, Transportation and Public Safety Standing Committee and the Transit Windsor Board of Directors RECEIVE FOR INFORMATION the year to date ridership information as at December 31, 2016.

EXECUTIVE SUMMARY:

N/A.

BACKGROUND:

Transit Windsor collects ridership data on a monthly basis from the electronic fareboxes. Administration continually monitors ridership trends for various purposes such as service changes and budgetary implications.

DISCUSSION:

The year to date ridership as of December 31, 2016, is 6,512,338 compared to 6,348,844 for the year ending December 31, 2015 which represents an increase of 163,494 one-way rides or 2.58%. This percentage increase is above the industry trend where many transit properties are seeing less than 2% increases in ridership. The chart

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ETPS Standing Committee - February 22, 2017 Page 98 of 113 below indicates ridership categories and the increases or decreases in each ridership group.

RIDERSHIP STATISTICS

AS AT DECEMBER 31, 2016

% COMBINED CASH AND PASS 2016 2015 Inc/(Dec) Inc/(Dec)

Adult 2,674,147 2,709,389 (35,242) (1.30%)

Student 2,728,083 2,536,870 191,212 7.54%

Senior 768,068 745,506 22,562 3.03%

Child <5 146,046 145,016 1,030 0.71%

Tunnel 195,994 212,063 (16,069) (7.58%)

Combined Total 6,512,338 6,348,844 163,494 2.58%

The positive ridership numbers indicate the highest increase in the student category, which includes high school and post secondary students. With the implementation of the U-Pass in September 2016, increased ridership in that category was expected. In detailed reports, student passes increased by 15% for the year with a decrease of 4.11% in the cash category. This shows the movement of some students from using cash to using the U-Pass and an overall increase in ridership.

There was also an increase in the senior category, along with a positive move from cash to passes.

It should be noted that industry trends indicate there may be a slight drop in ridership with a fare increase. However, the fare increase in July 2016 does not appear to have negatively impacted ridership levels.

RISK ANALYSIS:

It is important to monitor ridership numbers in the various categories, whether pass, ticket or cash fare, in order to establish patterns and target groups of riders.

Further, monthly ridership reports allow Administration to forecast year end variances for budget purposes.

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ETPS Standing Committee - February 22, 2017 Page 99 of 113

FINANCIAL MATTERS:

Any increase in ridership will ultimately provide increased gas tax revenues in future years as the gas tax funding is based partly on ridership numbers.

CONSULTATIONS:

Stephan Habrun, Planning Manager, Transit Windsor.

Helmut Parakenings, Intelligent Transportation System Coordinator, Transit Windsor.

Jason Scott, Planning Analyst, Transit Windsor.

Sue Grimmett, Financial Planning Administrator, City of Windsor.

CONCLUSION:

Administration is pleased with annual ridership reports which indicate a positive swing in ridership numbers. Administration will continue to monitor the U-Pass ridership to determine what service enhancements may be required as a result of ridership needs.

APPROVALS:

Name Title

Patrick Delmore Executive Director, Transit Windsor

Carolyn Brown Corporate Leader - Transportation Services, CEO, Windsor Detroit Tunnel Corporation & CEO, YQG (Windsor Airport)

Joe Mancina Chief Financial Officer, City Treasurer

Onorio Colucci Chief Administrative Officer

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ETPS Standing Committee - February 22, 2017 Page 100 of 113 Item No. 9.3

Transit Windsor

MISSION STATEMENT “Our City is built on relationships – between citizens and their government, businesses and public institutions, city and region – all interconnected, mutually supportive, and focused on the brightest future we can create together”

REPORT #: S 28/2017 Report Date: 2/2/2017 Author’s Contact: Date to Council: 3/22/2017 Patick Delmore Clerk’s File #: MT2017 Executive Director 519-944-4141 ext 2232 [email protected]

To: Mayor and Members of City Council

Subject: Transit Windsor - Membership with the Canadian Urban Transit Research & Innovation Consortium (CUTRIC) - City Wide

RECOMMENDATION:

THAT the Environment, Transportation and Public Safety Standing Committee and the Transit Windsor Board of Directors RECEIVE FOR INFORMATION the report regarding Transit Windsor’s membership with the Canadian Urban Transit Research & Innovation Consortium (CUTRIC).

EXECUTIVE SUMMARY:

N/A. BACKGROUND:

Transit Windsor has 112 buses in its fleet which utilize two different propulsion systems (83 diesel buses and 29 diesel-hybrid electric buses). The fleet is made up of buses from five manufacturers, namely New Flyer, Orion, Nova, Eldorado and MCI.

Over the past several years, considerable research has been conducted on the use of alternative fuels and propulsion systems in transit vehicles and their potential for reducing pollutants and greenhouse gas emissions. This research includes improvements to diesel technology, compressed natural gas, diesel-hybrid electric, hydrogen fuel-cell and battery electric; as well as less common applications such as biodiesel and liquefied natural gas battery-electric. All of these technologies require

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ETPS Standing Committee - February 22, 2017 Page 101 of 113 additional, and in some cases significant capital investment including new buses, maintenance equipment, training and new facilities to support the alternative fuels.

In 2014, a new organization was formed called the Canadian Urban Transit Research & Innovation Consortium (CUTRIC). CUTRIC's objective is to support industry-academic collaborations in the development of the next generation of technologies for Canadian transit and transportation systems.

The following section summarizes the present state of common propulsion systems:

1. DIESEL

Diesel propulsion systems power the majority of transit vehicles in Canada.

Within the past decade, regulations and improved technologies have decreased the impact of diesel fuel emissions. Diesel engines are known for their fuel economy, power, torque and reliability. Given the maturity of the technology, improvements to diesel propulsion engines focus on increased efficiency and decreased emissions.

2. COMPRESSED NATURAL GAS (CNG)

Natural gas is a widely available fuel that comes from domestic fossil fuel reserves. Natural gas is the second most utilized propulsion system by transit agencies and the number of operating buses has increased steadily over the last two decades. A CNG fuel system is comprised of high pressure cylinders, a series of values and regulators, and fuel lines. Performance and operation of a CNG transit bus is very similar to that of its diesel counterparts however, some decreased acceleration and power is often experienced. CNG buses are typically heavier than similar sized diesel buses, due to the weight of the fuel cylinders and due to the lower torque, both which contribute to the lower acceleration. There are additional maintenance tasks required of CNG buses.

3. DIESEL – HYBRID ELECTRIC

Hybrid technology relies on two or more sources of drive power and is combined with a rechargeable energy storage system. In hybrid electric transit buses, the two sources of power are typically electricity and an internal combustion diesel engine. Parallel systems have both the electrical motor and the internal combustion engine connected to the transmission and each can transfer mechanical power to the wheels to move the vehicle forward. A parallel hybrid system is designed to power the bus using the electric motor at low speeds (e.g. stop and go traffic) and using the internal combustion engine when a higher level of performance is required (e.g., routes with less frequent stops). Transit Windsor’s fleet currently has 29 hybrid buses from New Flyer Industries.

Performance and reliability are dependent on bus and route characteristics. Fuel economy for hybrid-electric buses varies among transit properties however fuel Page 2 of 6

ETPS Standing Committee - February 22, 2017 Page 102 of 113 economy is expected in the range of 10-20 percent. A diesel-hybrid bus also has a lower tailpipe emission than standard diesel bus.

4. HYDROGEN FUEL CELL

Hydrogen fuel cell technology claims to be a clean and efficient solution to the transportation sector’s fossil fuel dependency. Hydrogen fuel cell technology converts hydrogen gas and oxygen (from air) through a chemical reaction into electrical energy which is then transferred to an electric motor, which in turn mechanically drives the bus’ wheels forward. Hydrogen fuel cells produce zero tailpipe emissions and are very appealing because hydrogen can be produced from renewable and domestic resources. Fuel cell technology is more efficient than conventional internal combustion engines in converting fuel to power. Hydrogen Fuel cell propulsion systems are attractive for transit applications because of their greater efficiency, quieter and smoother operations and zero emissions in operations. Some of the biggest challenges include on-bus hydrogen storage, infrastructure, bus fuel and maintenance costs which are more expensive, along with safety concerns regarding handling of fuel and their use in tunnels.

5. BATTERY ELECTRIC

Battery electric propulsion systems are a relatively new technology introduced to the transit industry. Battery electric propulsion draws its power from the electrical grid, thus, the environmental impact of the technology is based upon the fuel the grid uses to generate its electricity. The biggest concern is its energy capacity to power a large transit bus for an entire day. Industry experience has shown that battery technology significantly improves annually and could be the most critical component of the battery electric propulsion system. To realize a zero emissions at point of use, there are some significant hurdles that must be met to address the concerns around battery electric buses and they include battery storage capacity, effect of cold temperature, durability, life expectancy, recharge time and the higher capital cost of the buses and the supporting infrastructure.

As these alternative fuels and propulsion systems in transit vehicles continue to be developed and improved, keeping up to date on current advancement and data analysis requires that internal resources be focused on best practices and on sharing information with other transit organization and stakeholders.

DISCUSSION:

CUTRIC's Vision is to make Canada a global leader in zero- and low-emissions transportation technologies, including advanced bus, train, automotive and integrated mobility technologies. Page 3 of 6

ETPS Standing Committee - February 22, 2017 Page 103 of 113

CUTRIC’s Mission is to support research, development, demonstration and integration (RDD&I) through industry-academic project-based collaborations that bring innovation, design, and manufacturing to Canada’s transportation supply chain.

CUTRIC’s Objective is to support industry-academic collaborations in the development of next-generation technologies for Canadian transportation systems. These advancements will help drive forward innovation in transportation across Canada, leading to job growth, economic development and significant GHG reductions. CUTRIC has identified five research pillars that include:

Pillar 1 – Low & Zero Emissions Vehicular and Infrastructure Innovation Pillar 2 – Lightweight Materials & Processes Pillar 3 – Autonomous Connected Vehicles Pillar 4 – Cyber and Critical System Security Pillar 5 – Big Data & Analytics

Membership in CUTRIC will now allow Transit Windsor to be part of a collaborative research environment that includes transit, industry and academic stakeholders across Canada. Transit Windsor will support and benefit from CUTRIC’s efforts to coordinate and develop a “Big Data” cluster of solutions using transit analytics that will provide low- cost solutions to Canada’s transit systems.

CUTRIC is supported by various organizations, industries and associations that include:

 Associations - Canadian Urban Transit Association & Ontario Public Transit Association  Academic – University of Windsor, St. Clair College, University of Toronto, University of Victoria, University of Waterloo, University of Manitoba etc.  Municipal – Region of Waterloo, Oxford County, Belleville  Public – Transport Canada, National Research Council  Transit – BC Transit, Translink, Calgary Transit, York Region Transit, Woodstock Transit, Oakville Transit, Brampton Transit Metrolinx etc.  Electric Utility – Newmarket-Tay Power Distribution, Ontario Power Generation

 Private – Enbridge, ABB, Bombardier, Nova Bus/Prevost, New Flyer Industries, Siemens, Ballard etc

CUTRIC has continued to secure funding to support its objectives. In April 2016 Premier Kathleen Wynne announced that the province will provide $10 million over four years to CUTRIC. This brings industry and academic researchers together to collaborate through CUTRIC by developing the next-generation transportation technologies to reduce fuel consumption and greenhouse gas (GHG) emissions.

CUTRIC has also recently announced that it will be partnering with Brampton Transit to lead the Pan-Ontario Electric Bus Demonstration Trial. This trial includes a large-scale demonstration of zero-emission buses by seven transit agencies. The project will also Page 4 of 6

ETPS Standing Committee - February 22, 2017 Page 104 of 113 involve a number of partners from transit agencies to utilities and bus manufacturers to demonstrate how electric buses can help the province meet its GHG emissions targets. Since Transit Windsor is now a member of CUTRIC, administration will have the opportunity to be at the table and evaluate the pilot projects.

RISK ANALYSIS:

By not keeping up to date with current alternative fuels and propulsion systems technologies, Transit Windsor could fall behind and not have the tools to make informed decisions concerning its fleet. These studies require skills, time and funding which the City does not currently have. The cost for the City to take this on alone would far exceed the $2,500 membership to CUTRIC.

Understanding the results of these various studies mitigates the risk of embarking on any changes to the current fleet make up. Any changes to the current fleet prior to these studies could result in potential risk of implementing a less than desirable solution. This may result in unfavorable outcomes including but not limited to impacted service levels as well as significant capital and operational cost overruns.

FINANCIAL MATTERS:

The annual cost of membership to CUTRIC is $2,500 will be funded within existing operating budgets.

CONSULTATIONS:

Melissa Osborne – Senior Manager Asset Planning

CONCLUSION:

Transit Windsor’s membership with CUTRIC will provide current information regarding alternative fuels and propulsion systems technologies. This will allow an opportunity to collaborate with other transit, academic, industry, electric utility and private organizations by sharing information through transit analytics.

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ETPS Standing Committee - February 22, 2017 Page 105 of 113 APPROVALS:

Name Title

Patrick Delmore Executive Director, Transit Windsor

Carolyn Brown Corporate Leader – Transportation Services - City of Windsor, CEO, Windsor Detroit Tunnel Corporation & CEO, YQG (Windsor Airport)

Onorio Colucci Chief Administrative Officer

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ETPS Standing Committee - February 22, 2017 Page 106 of 113 Item No. 9.4

Transit Windsor

MISSION STATEMENT “Our City is built on relationships – between citizens and their government, businesses and public institutions, city and region – all interconnected, mutually supportive, and focused on the brightest future we can create together”

REPORT #: S 33/2017 Report Date: 2/3/2017 Author’s Contact: Date to Council: 2/22/2017 Patrick Delmore Clerk’s File #: MT2017 Executive Director 519-944-4141 ext 2232 [email protected]

To: Mayor and Members of City Council

Subject: Transit Windsor - Route Performance Measures for 2016 - City Wide

RECOMMENDATION:

That the Environment, Transportation and Public Safety Standing Committee and the Transit Windsor Board of Directors RECEIVE FOR INFORMATION the report on route performance measures conducted in October 2016.

EXECUTIVE SUMMARY:

N/A. BACKGROUND:

The approved Service Standards for Transit Windsor establish overall revenue to cost ratio (R/C ratio) of 55% for the routes on the transit system. Main lines should achieve 60% R/C ratio and feeder lines should achieve a 40% R/C ratio. The Service Standards suggest that feeder lines that fall below a 20% R/C ratio on weekdays should be discontinued; and feeder lines that operate between a 20% and a 30% R/C ratio should be modified or restructured. Main lines that operate below a 50% R/C ratio on weekdays should not be modified, however efforts should be made to increase ridership by providing better feeder services and/or additional marketing.

On an annual basis, Administration reviews the system’s route performance to ensure compliance with Transit Windsor’s Service Standards and reports this information accordingly.

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ETPS Standing Committee - February 22, 2017 Page 107 of 113

DISCUSSION:

The period reviewed is from October 14 to October 27, 2016, exclusive of weekends, and data from the same period in 2014 and 2015 is provided for comparison purposes. The sample period falls within CUTA’s recommended time frame for analyzing ridership data and performance measures (October, November or February).

TOTAL HOURS 2016 R/C 2015 R/C 2014 R/C

FIXED ROUTES RIDES REVENUE COST RATIO RATIO RATIO

Transway 1A 17,050 $ 31,713.00 $ 46,098.14 68.8% 78.7% 66.8%

Transway 1C 75,985 141,332.10 190,372.77 74.2% 77.3% 63.7%

Crosstown 2 54,254 100,912.44 158,989.77 63.5% 55.6% 50.4%

Central 3 and 3 West 14,880 27,676.80 77,864.71 35.5% 39.7% 36.2%

Ottawa 4 23,312 43,360.32 112,856.76 38.4% 42.5% 42.1%

Dominion 5 18,765 34,902.90 43,134.19 80.9% 77.9% 75.8%

Dougall 6 8,973 16,689.78 30,633.30 54.5% 60.9% 60.4%

South Windsor 7 5,301 9,859.86 26,152.50 37.7% 39.1% 39.5%

Walkerville 8 10,605 19,725.30 42,192.70 46.8% 50.0% 43.4%

Lauzon 10 3,422 6,364.92 27,983.18 22.7% 23.8% 18.8%

Parent 14 3,250 6,045.00 18,655.45 32.4% 33.9% 36.1%

Tunnel Bus* 4,288 17,152.00 40,117.94 42.8% 41.1% 37.8%

TOTALS 240,085 $455,734.42 $815,015.38 55.9% 56.9% 50.8%

*Does not include special events

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ETPS Standing Committee - February 22, 2017 Page 108 of 113 The figures above include evening hours during which route performance would decline due to lower ridership. The cost per hour is based on $104.61, while the average fare is $1.86, as per the 2015 CUTA statistics, which are the latest statistics published. The R/C ratio has increased since 2014 due in part to service improvements made to two of the main lines (Transway 1C and Crosstown 2). Between 2015 and 2016 the R/C ratio declined by 1.0% due to a combination of factors (a fare increase in July 2016, reduced ridership during the evening hours, a lower average fare, and rising maintenance costs). The 2016 R/C ratio does not reflect the full impact of the Universal Bus Pass (U-Pass) at the University of Windsor because the U-Pass was implemented approximately 1 month prior to the 2016 review period. The full impact of the 2016 fare increase and the U-Pass programme will be reflected in the 2017 R/C ratio.

The above table shows good performance on all main lines (Transway 1A, Transway 1C and Crosstown 2).

Based on the Service Standards for feeder or secondary routes, all routes are in compliance or slightly under the standard.

The Lauzon 10, which has seen some improvement over the last few years, has risen above the acceptable standards but remains the worst performing bus route. This route received improvements in 2014 that include increased service and rerouting. Adding additional service decreases the performance rate because costs immediately increase while additional ridership takes time to build. Those improvements did increase the performance and further monitoring will take place in hopes of further improving the performance.

The budgeted R/C ratio for the scheduled Tunnel service is 100%. Since 9/11 the scheduled Tunnel service has not achieved 100%, however when the revenue generated by the Special Event Tunnel Service is factored into the equation, the R/C ratio for the Tunnel service exceeds the 50% standard.

All other service is operating within Transit Windsor’s Service Standards.

RISK ANALYSIS:

Ongoing analysis is required to ensure that the transit routes meet the service standards as set out by the Board of Directors. Without this analysis, revenue could be affected if the routes are not achieving the required ridership expectations.

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ETPS Standing Committee - February 22, 2017 Page 109 of 113 Routes need to be reviewed from time to time and adjustments made based on changes to the areas covered by each route to ensure that Transit Windsor is addressing the needs of the community.

FINANCIAL MATTERS:

N/A.

CONSULTATIONS:

Stephan Habrun, Planning Manager, Transit Windsor

Helmut Parakenings, Intelligent Transportation System Coordinator CONCLUSION:

Route performance is analyzed on a regular basis. Based on the analysis conducted in October 2016, the system is achieving the average R/C ratio for weekday service as directed in Transit Windsor’s Service Standards and within the guidelines of the Canadian Urban Transit Association. In its application for Public Transit Infrastructure Funds, Transit Windsor has included a capital project to review all routes for performance, service needs of the community and future planning and growth. If this funding request is approved, this route review project will commence in 2017 .This capital project would support our annual revenue to cost evaluation of route performance. APPROVALS:

Name Title

Patrick Delmore Executive Director

Carolyn Brown Corporate Leader - Transportation Services - City of Windsor, CEO, Windsor Detroit Tunnel Corporation &CEO, YQG (Windsor Airport)

Onorio Colucci Chief Administrative Officer

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ETPS Standing Committee - February 22, 2017 Page 110 of 113 Item No. 9.5

Transit Windsor

MISSION STATEMENT “Our City is built on relationships – between citizens and their government, businesses and public institutions, city and region – all interconnected, mutually supportive, and focused on the brightest future we can create together”

REPORT #: S 34/2017 Report Date: 2/3/2017 Author’s Contact: Date to Council: 2/22/2017 Patrick Delmore Clerk’s File #: MT2017 Executive Director 519-944-4141 ext 2232 [email protected]

To: Mayor and Members of City Council

Subject: Transit Windsor – Complimentary Charter Request - City Wide

RECOMMENDATION:

That the Environment, Transportation and Public Safety Standing Committee and the Transit Windsor Board of Directors APPROVE or DENY the request for complimentary charter service on April 23, 2017 for an Arbor Week Earth Day event.

EXECUTIVE SUMMARY:

N/A. BACKGROUND:

At the June 13, 2002 meeting of the Board, the following resolution was adopted:

“a) That the Transit Windsor Board of Directors HEREBY RESCINDS all previous policies pertaining to charter rates. b) That the Transit Windsor Board of Directors HEREBY ESTABLISHES a policy whereas requests received for complimentary charter service or requests seeking a discounted rate BE DENIED by Transit Windsor administration, subject to the following:

i) That all charters be billed at the regular charter rates, as approved from time to time by the Board of Directors, or at rates established for special events, based on a full cost recovery, including a contribution to overhead; and

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ETPS Standing Committee - February 22, 2017 Page 111 of 113 ii) That special consideration will be allowed for events that are in partnership with environmental groups and relate specifically to public education initiatives of environmental issues.”

Transit Windsor has participated in the City of Windsor’s Earth Day activities over the past several years. A bus is used for display purposes, providing an opportunity to showcase public transit, our new technologies and to demonstrate ancillary services such as bike racks.

DISCUSSION:

The Forestry Division of the Parks Department has been carrying out Arbor Week for over 25 years here in the City. Arbor Week comprises of many environmental and education opportunities for children, families and organizations with the focus being on the importance of planting trees in the City, in an effort to create a better environment in which to live and play.

One of the longstanding events of Arbor Week is the special tree planting in the City that is hosted by the Essex Region Conservation Authority (ERCA). This event attracts over 1,000 people to City Park land to plant trees in an effort to enhance the natural features of the site while improving the condition of the city’s Urban Forest.

On April 23, 2017, the annual ERCA Earth Day event will be taking place in a new location in East Windsor. The site will be the Little River Corridor Park land located between Wyandotte St. and McHugh. While the site is ideal for tree planting and restoration, there is very limited parking in the surrounding area, including no parking zones located along Wyandotte St. East. As such ERCA is requesting that Transit Windsor provide complimentary shuttle service from a location to be determined to the tree planting site.

The City of Windsor’s involvement in this ERCA event is limited to providing the property for tree planting and some in-kind contributions such as mulch, garbage cans and picnic tables.

RISK ANALYSIS:

There are limited risks to approving this request since the City of Windsor will prepare a Consent to Enter Agreement outlining the terms and conditions of the agreement between the Corporation and ERCA.

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FINANCIAL MATTERS:

It is estimated that this complimentary charter service would have an upset limit of $1,500.

If the Board approves this request, Transit Windsor will be required to absorb the costs in its approved operations budget.

CONSULTATIONS:

Paul Giroux, City Forester/Manager of Forestry and Natural Areas, Parks Department

CONCLUSION:

The Board’s policy provides that special consideration be given for complimentary charter service for events that are in partnership with environmental groups and relate specifically to public education initiatives of environmental issues. ERCA’s request for complimentary service to facilitate its tree planting activities on Earth Day is consistent with the Board’s policy.

APPROVALS:

Name Title

Patrick Delmore Executive Director, Transit Windsor

Carolyn Brown Corporate Leader - Transportation Services - City of Windsor, CEO, Windsor Detroit Tunnel Corporation & CEO, YQG (Windsor Airport)

Onorio Colucci Chief Administrative Officer

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