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1740 Technology Drive 408 441-0876 Suite 300 408 436-9306 San Jose, CA 95110 www.keenan.com License No. 0451271 June 10, 2014 Rachel Chow-Lucas Facilities Planner SAN JOSE/EVERGREEN COMMUNITY COLLEGE DISTRICT (CCD) 4750 San Felipe Road San Jose, CA 95135 RE: SAN JOSE CITY COLLEGE AND EVERGREEN VALLEY COLLEGE HAZARDOUS MATERIALS REPORT (SURVEY & INVENTORY) Dear Rachel: In an effort to assist the District in controlling costs and generating savings, Keenan & Associates recently conducted a Hazardous Materials Inventory & Survey for the District. The inventory is a valuable cost saving tool that: Reduces regulatory burden of inventorying and maintaining Material Safety Data Sheets Helps ensure proper quantities of materials used for custodial, science/art instruction and industrial purposes are maintained Minimizes waste disposal costs related to unused and outdated materials Assists in lowering quantities of stored materials and risks related with such storage like property damage, environmental impairment and health threats Ensures compliance and reduces the likelihood of visits and subsequent citations from regulatory agencies The Hazardous Materials Inventory and Survey includes: A Hazardous Materials Inventory (HMI) that provides the District with a detailed inventory of the hazardous materials observed at all applicable sites and locations throughout the District. In addition, the inventory is required for compliance with Hazardous Materials Business Plans. A Hazardous Materials Survey that addresses and identifies specific conditions regarding storage, labeling, compatibility, fire extinguishers, eyewash stations, etc., which were present at the time of the inventory. The survey will assist the District in complying with a number of Cal/OSHA regulations regarding chemicals in the workplace. © 2014 Keenan & Associates Lic. # 0451271 The report is based on conditions and operations that existed at the time of the inspection. The information contained in this report does not certify that all locations, unsafe conditions, violations of state, federal or local regulations or laws are in compliance, nor does it conclude that all possible infractions, hazards or hazardous conditions were observed or reported. Rachel Chow-Lucas June 10, 2014 Page 2 A copy of the District’s Hazardous Materials Inventory is on the P&C Bridge. This electronic copy contains the inventory in an Excel ‘07 format. The inventory has been provided for the District’s use and can be easily sorted to address the District’s specific needs. After your review of the enclosed, if you should have any questions or need additional information, please feel free to contact me at (925) 389-0284. Sincerely, Stanton Stubbs Stanton Stubbs, CSP, CHMM Senior Loss Control Consultant SS/ye Enclosure cc: Doug Smith, Vice Chancellor, Administrative Services, San Jose/Evergreen CCD Rick McHale, Keenan & Associates, Oakland Breck Klawitter, Keenan & Associates, Rancho Cordova © 2014 Keenan & Associates Lic. # 0451271 The report is based on conditions and operations that existed at the time of the inspection. The information contained in this report does not certify that all locations, unsafe conditions, violations of state, federal or local regulations or laws are in compliance, nor does it conclude that all possible infractions, hazards or hazardous conditions were observed or reported. HAZARDOUS MATERIALS SURVEY March 2014 PREPARED FOR SAN JOSÉ/EVERGREEN COMMUNITY COLLEGE DISTRICT Prepared By Stanton Stubbs, CSP, CHMM Senior Loss Control Consultant KEENAN & ASSOCIATES 1740 Technology Drive, Suite 300 San Jose CA 95110 Lic. #0451271 © 2014 Keenan & Associates Lic. # 0451271 The report is based on conditions and operations that existed at the time of the inspection. The information contained in this report does not certify that all locations, unsafe conditions, violations of state, federal or local regulations or laws are in compliance, nor does it conclude that all possible infractions, hazards or hazardous conditions were observed or reported. TABLE OF CONTENTS INTRODUCTION ........................................................................................................................................... 1 ACKNOWLEDGMENTS .............................................................................................................................. 1 LIMITATIONS ................................................................................................................................................. 1 SHELF LIFE ...................................................................................................................................................... 2 SCOPE OF SERVICES ................................................................................................................................... 3 SITES SURVEYED .......................................................................................................................................... 3 SUMMARY ........................................................................................................................................................ 4 DISTRICT-WIDE RECOMMENDATIONS ............................................................................................. 5 SITE SPECIFIC RECOMMENDATIONS ................................................................................................. 8 © 2014 Keenan & Associates Lic. # 0451271 The report is based on conditions and operations that existed at the time of the inspection. The information contained in this report does not certify that all locations, unsafe conditions, violations of state, federal or local regulations or laws are in compliance, nor does it conclude that all possible infractions, hazards or hazardous conditions were observed or reported. Page 1 INTRODUCTION Keenan & Associates completed a Hazardous Materials Inventory (HMI) for San Jose Evergreen Community College District on March 11, 2014. While conducting the inventory, a number of conditions were noted that directly relate to school safety. Accordingly, those conditions are listed as recommendations in this Hazardous Materials Survey. Columns are provided next to each recommendation to assist with assignment of recommendations as the District sees fit. Stanton Stubbs, Senior Loss Control Consultant, conducted the inventory and prepared the survey and Yolanda Evans, Project Coordinator, processed the inventory and completed the report package. ACKNOWLEDGMENTS Keenan & Associates would like to thank Rachel Chow-Lucas, Facilities Planner and staff of San Jose City College and Evergreen Valley College for their assistance in completing the inventory. LIMITATIONS A sincere effort was made to identify hazardous materials at each location within the District. The locations are listed in the Sites Surveyed section. Although the Hazardous Materials Inventory was not an inspection or audit, it is viewed as an opportunity to communicate to the District those safety issues relating to hazardous materials management, which were observed during the course of the inventory. The information in this report does not conclude that all possible infractions, hazards, or hazardous materials were observed. Keenan & Associates is not responsible for hazardous materials that may be located in areas in which only District staff may be aware and did not make Keenan & Associates aware of it. Keenan’s Hazardous Materials Compliance program services are intended to help clients identify and mitigate hazards and potential Hazardous Materials exposures. Keenan is not responsible for hazardous materials that may be located in areas in which only District staff may be aware of. While we are confident that our services will help our clients create a safer environment, we do not represent or guarantee that we were able to identify all potential hazards, find and inventory all hazardous materials at each site, or offer a fail-safe mechanism for dealing with them. Consequently, we make no promise or representation that clients will recognize improved hazardous materials and/or regulatory compliance fine savings, loss experience or premium savings as a result of these services. Keenan’s Hazardous Materials Compliance program services are not intended to substitute for regular, ongoing internal hazardous materials program efforts. Nor are they intended to replace any required service that is to be routinely performed by licensed or certified service professionals (e.g., hazardous waste disposal contractors and hazardous waste haulers, etc.) © 2014 Keenan & Associates Lic. # 0451271 The report is based on conditions and operations that existed at the time of the inspection. The information contained in this report does not certify that all locations, unsafe conditions, violations of state, federal or local regulations or laws are in compliance, nor does it conclude that all possible infractions, hazards or hazardous conditions were observed or reported. Page 2 SHELF LIFE Each page now contains a column for shelf life. This time frame generally only applies to science chemicals. If there is no listing, it is because the manufacturer does not assign a specific time. The life expectancy of science chemicals can be affected by storage conditions. Ideal conditions (25 degree C at 50% or less relative humidity) will support the maximum shelf life. These times are general and, since storage conditions vary widely, should be taken in that context. The supplied times are from data supplied by Flinn