Board of Directors Meeting and Social Monday, December 3, 2018 5:00 Pm

Board of Directors Meeting and Social Monday, December 3, 2018 5:00 p.m. – 7:30 p.m. BBBSGTC Boardrooms A and B

Big Brothers Big Sisters of the Greater Twin Cities 2550 University Avenue West, Suite 410N Saint Paul, Minnesota 55114 Agenda

BBBS Board of Directors Meeting Monday, December 3, 2018 5:00 p.m. – 7:00 p.m., Holiday Social 7:00 p.m. – 7:30 p.m.

5:00 p.m. Call to Order Ray Eby, Chairman of the Board of Directors Conflict of Interest Statement: We have read and understood the BBBS policy on Conflicts of Interest and declare that we have no competing interests. Board Members must disclose the existence of any financial interest and be given opportunity to disclose all material facts to the Board or Executive Committee. Any director may recuse him or herself at any time from involvement in any decision or discussion in which the director believes he or she has or may have a conflict of interest, without going through the process for determining whether a conflict of interest exists.

5:02 p.m. Member Introductions Ray Eby

5:05 p.m. Mission Moment Michael Goar

5:15 p.m. Sigma Epsilon Presentation Presentation from members of Sigma Epsilon

Federated Insurance Julie Rethemeier and Pat Cooper

5:25 p.m. Consent Agenda Ray Eby *(action required)

*Approval of Meeting Minutes May 7 Education and Enrichment Committee Meeting (Appendix A) August 6 Program Committee Minutes (Appendix B) August 8 Finance Committee Minutes (Appendix C) August 14 Governance Committee Minutes (Appendix D) August 15 Development Committee Minutes (Appendix E) August 21 Executive Committee Minutes (Appendix F) August 27 BOD Meeting (Appendix G, pg 19-21)

5:30 p.m. CEO Report Agency Updates Michael Goar, Chief Executive Officer Capital Campaign update (Appendix H)

6:30 p.m. Committee Reports

Capital Campaign Committee Ray Eby

Finance Committee Report Greg Myer FY19 to Date (Appendix I)

Development Committee Report Susan Benevides

Programs Committee Report Patric Cooper Programs Scorecard (Appendix J) Teen Program Framework (Appendix K)

Governance Committee Report Joel Pasiuk *Vote Ballot (Appendix L)

Education and Enrichment Committee Report Pat Sukhum

6:50 p.m. Executive Session

7:00 p.m. Adjourn. Holiday Social

Candidate for Board of Directors Membership

Scott Nadeau - Director of Public Safety, Maplewood Police/Fire Departments Scott Nadeau has served as the Chief of Police/Public Safety Director for the City of Maplewood since July, 2017. Prior to this appointment he served as the Police Chief for the City of Columbia Heights since April 2008. Director Nadeau has led a distinguished thirty-year career in law enforcement. In the past nine years as a police chief he has led two police department’s return to community oriented policing. This transformation has built and expanded important police-community partnerships which have led to nine straight years of crime reduction and increased community and stakeholder support as evidenced by active partnerships and survey results. The work of the CHPD under Chief Nadeau’s leadership resulted in numerous awards and recognitions. These include the 2012 IACP Community Policing Award, being selected as a finalist for the 2015 IACP Community Policing Award, the 2013 Columbia Heights School District’s Superintendents Award of Excellence, the 2012 Anoka County Public Health Award, the 2015 L. Anthony Sutin Award from the US Department of Justice, and others. Prior being hired as the Chief of Police in Columbia Heights, Nadeau served as a police officer (1987), Detective (1998), Sergeant (2002), and Commander (2005) of the Brooklyn Center Police Department. Director Nadeau is also an educator who has instructed college and university classes on a variety of topics since 2003 and has delivered training in classroom, conference, and community settings to law enforcement officers and leaders. He has also authored and co- authored articles and studies on various law enforcement and criminal justice subjects. Director Nadeau holds a Bachelor’s degree in Law Enforcement (1998) and a Master’s degree (2003) in Public Administration, both from Metropolitan State University. He graduated from the 257th class of the Federal Bureau of Investigation’s National Academy (2014).

Next Meeting Monday, February 25, 5:00 p.m. - 7:00 p.m.

Minutes Education and Enrichment Committee Monday, May 7, 2018 11:00 a.m. – 12:30 p.m.

Attendees: *Pat Sukhum, *Jamie Hofberger, *Susan Kelly (phone), Jonathan Cooper (phone), Denise Felder (phone), Susan Heegaard, Adrienne Jordan (phone). *voting committee member

Staff: Deanna Threadgill, Jenny Javitch, April Riordan (phone) Michael Goar and Stephanie Curtis

I. Call to Order: P. Sukhum called the meeting to order at 11:04 a.m. a. There was a quorum present. b. The conflict of interest statement was acknowledged and there were no disclosures.

II. Introductions: Jonathan Cooper was welcomed as a potential new Committee Member.

III. *Consent Agenda: J. Hofberger moved to approve the minutes from the February 8, 2018 Education and Enrichment Committee meeting; S. Heegaard seconded the motion; the motion was approved.

IV. CEO Update: presented by M. Goar a. Big Night: It was an amazing evening with many planners and supporters. We received a lot of positive feedback. We raised more and had more attendees than last year. We are looking for a new venue for next year. b. Saints Baseball Game, May 14. We get 1,000 tickets. The event is free, with many sponsors. We would like to invite board members to see the game and engage with matches. c. May Board meeting, May 21st. Extended time for deeper learning. We will look at the Better Futures Campaign and its future, and our current space options. d. Bowling For Kids’ Sake will be June 7th. This is a community event. This will be a big event and we hope you can join us. e. July 14 is our Annual Summer Picnic. We had over 400 youth and nearly 900 guests last year and expect more this year. We hope you can come and enjoy. f. April 27th, Big Day at the U. Current U Bigs hosted the event. Littles came to spend the day on campus with their Big. The students raised the funding for this. g. Jenny Javitch has decided to move on from BBBS. She has a strong passion for travel and will be starting her own travel planning business starting in June. I can’t say enough about her accomplishments and leadership. We thank you.

V. Education and Enrichment Updates: presented by D. Threadgill and a. New Education and Enrichment Presentation and Discussion i. This is a preliminary framework and we would like your in-put. For back ground, these services (E&E)started in 2005 with one full-time person. The first years, we focused on seniors and college applications and financial assistance. By 2016 we had 6 full-time people, with expanded services. We are now the largest College and Career Readiness Program in the BBBS Network. Our services have largely been offering discrete activities, from workshops to individual meetings, and the services have been completely separate from Match Support. ii. We want to develop and support youth on following a pathway through high school to post-secondary education/training. We’ve taken some steps toward this, including integrating E&E services with Match Engagement in January. Now, we are developing strategies to better integrate college & career readiness work and our other agency services. iii. We want to incorporate social-emotional learning and skills development into E&E services also, as well as adding youth voice, setting pathways, developing partnerships, focusing on careers where there is need, more support for Bigs and partners/guardians, and better data collection. iv. Four areas for focus of E&E services: (1) Healthy Youth Development, (2) School Engagement and Achievement, (3) Community Connections and Family Engagement, and (4) College & Career Readiness and Workplace Learning. We will be looking at various ways to measure our success. v. M. Goar discussed the incentive program, and the desire tomake more of a way for Littles to earn scholarship money through engagement over multiple years. vi. The committee members discussed.

b. Further Updates: presented by J. Javitch i. Federated College Scholarship Selection Committee. Let Jenny know if you want to participate. The meeting will be June 4th or 5th. Note, that meeting is now scheduled for June 4 from 9 am – 10: ii. Alumni Little Report. We joined recently, National Student Clearinghouse. We submitted over 400 student names. Almost 200 returned no record. We learned that it is just one tool we can use to gather information but not the only source. We are also looking at continuing matches after HS graduation, even if they are not counted as a match. Alumni matches would have an option to continue as a match or just as a Little. iii. Scorecard. We are close to the end of the program year. These numbers are through the end of April. We have 727 duplicated youth served and 388 unduplicated youth served YTD. We now have an e-newsletter for parents we are sending out.

VI. Debriefing: presented by P. Sukhum a. Updates from Committee Members: P. Sukhum asked if there are any updates from members. The committee discussed several updates. b. Next Steps: We talked about adding a committee meeting in July, and hopefully have a new director in place by that date. And also talked about space issues and the upcoming presentation to the board. The committee discussed. c. A. Riordan introduced the mobile app briefly. It will be rolled out for Bigs first but we will explore using it for Littles too. d. P. Sukhum encouraged members to send feedback on today’s discussion and to attend events. He thanked Jenny for her passion for the last six years.

VII. Adjourn: Susan Kelly moved to adjourn the meeting, Jamie Hofberger seconded, all voted in favor. P. Sukhum adjourned the meeting at 12:27 p.m.

Respectfully submitted; Stephanie Curtis; Executive Assistant and Board Liaison

Minutes Program Committee Monday, August 6, 2018 5:00 p.m. – 6:30 p.m.

Attendees: *Pat Cooper, *Nat Hjelseth, *Tamara Moore, *Kristine Rauenhorst, *Amy Fiterman (by phone), Eileen Lee (by phone), Scott Nadeau, Tracy Nelson (by phone), Michael Goar, Deanna Threadgill, April Riordan, Marika Taylor, Hillary Lamberty, and Stephanie Curtis. *voting member A quorum was present.

Proceedings: • Meeting called to order at 5:01 p.m. by Chair, P. Cooper. • The Conflict of interest policy and statement was reviewed with no conflicts noted. • *The May 7, 2018 meeting minutes were approved (K.Rauenhorst/ S.Nadeau)

CEO Update, by M. Goar • Community Bowling For Kids’ Sake in June. $35,000 was raised. • Our Annual Summer Picnic had over 900 people attend. • Free Arts held their partnership conference. All their partners attended. We got to meet them and vis versa. • We had a site visit from BBBSA, Charleston Edwards, for potentially hosting the BBBSA National Conference in 2020. We should know soon if we will be hosting it. • The Annual Federated Challenge was a great success this year. • We have assembled a Capital Campaign committee. There will be a contract for the board to review, for a campaign consultant. • We are selecting a new lobbyist to support our increased advocacy efforts. Lockridge and Grindal is one of the firms we are considering; a recommendation will come to the board in August. • The FY2019 budget will be presented for review/approval at the August board meeting.

Critical Business

Program Strategic Update, by D. Threadgill, VP of Programs. • Scorecard was reviewed. Our graduation rate for last year was 92%, for all kids who had a mentor all 4 years of high school. • Our new director of teen programming, Thulani Jwacu, will be joining us to oversee Teen Programming (including E&E and Teen Match Engagement). He starts 8/13. • We are piloting a fall cohort of matches to attend 3 months of programming through E&E events this year. We are actively recruiting for that right now. • We are also looking at ways to reward matches for attending/participating in E&E programming, with proposed changes to scholarship funding.

• The Summer Picnic was a lot of work. It is weather dependent, and we had some last minute expenses and labor added due to flooding of the site. We are looking for a new site for next year that is not so weather dependent. • We will be adding a fall event next year. We will be part of The Festival of Giving in September this year. • The Free Arts summer program mural unveiling is tomorrow. Rogue Citizen worked with our kids at the Northside Child Development Center to develop the graffiti mural. • Notes on the numbers/scorecard: a. With Free Arts onboard, we have served more kids already this year than we did all of last year. b. The Free Arts numbers only include youth served through the spring term for them. They report by term, so summer numbers will be available in late August. • It is back to school time and our teams are moving into a busy season.

Technology Innovations and Enrollment & Matching, by A. Riordan, VP of Strategy & Innovation, M. Taylor, Continuous Improvement Manager, and H. Lamberty, Manager of Enrollment and Matching. • A. Riordan gave updates for SalesForce and demonstrated The Big App. • H. Lamberty and M. Taylor presented the current status of the SalesForce implementation and its impact on the enrollment and matching process, including significant reductions in labor, manual steps required for processing enrollment, and its positive impacts on volunteers and time from inquiry through to ready to be matched status. • P. Cooper asked what the Program Committee could do for the staff. a. Be a cheerleader for our programming b. Stay with your match through high school and attend E&E events. c. Challenge the board at helping at recruiting.

• Meeting adjourned at 6:30 p.m. • Minutes submitted by Stephanie Curtis, Executive Assistant and Board Liaison • Approved by Chair, Pat Cooper, 08.13.18

Minutes Finance Committee Wednesday, Aug 15, 2018 5:30 p.m. – 6:30 p.m.

Attendees: *Greg Myers, *Steve Hentges, *John Parrish, *Miron Marcotte (phone), *Susan Schneider, Michael Goar, Jeremy Coenen (phone), Cindy Trousdale (phone), Chuck Roehrick, Mitch Walker, Deanna Threadgill, April Riordan, Laura Tufano, Tina Emerfoll, Becky Machamer, Natalie Obee, Stephanie Curtis *voting member

Proceedings: • Meeting called to order at 5:32 p.m. by Chair, Greg Myers. • The Conflict of interest policy and statement was reviewed with no conflicts noted. • *The May 31, 2018 meeting minutes were approved. S. Hentges motioned, J. Parrish seconded. The motion carried.

CEO Update • We are closing our Better Futures Campaign, as presented at our May board meeting, and will be starting the capital campaign soon. • 2020 is a big year for us; the lease on our space expires, the organization turns 100 years old, and we are looking at hosting the BBBSA Convention that year. • Community Bowling For Kids’ Sake in June raised $35,000. • Our Annual Summer Picnic had over 900 people attend. • Free Arts held their partnership conference, all their partners attended. We had a site visit from Charleston Edwards of BBBSA for potentially hosting the BBBSA National Conference in 2020. We will know soon if we will be hosting it. • The Annual Federated Challenge was a great success this year. • Our Big Tackle this year will include a media sponsor. • We have assembled a Capital Campaign committee. There will be a contract for the campaign consultant for the board to review. . • The FY2019 budget will be presented for review/approval at the August board meeting.

Critical Business

Financial Statement Review • N. Obee presented the June 3rd quarter YTD financial statements for review • Various line items were discussed and N. Obee fielded questions • Campaign statement through June 30th was reviewed • FY18 Forecast: The committee discussed what these numbers include FY19 Expense Budget • Budget Narrative: N. Obee pointed out the highlights, the committee discussed • S. Schneider answered questions regarding the FY19 Development Plan • *Approve the FY19 budget with amendments to be recommended, S. Hentges motioned, J. Parrish seconded. The motion carried

• Meeting adjourned at 7:04 p.m. by Chair, Greg Myers.

Minutes submitted by Stephanie Curtis, Executive Assistant and Board Liaison

Minutes Governance Committee Tuesday, August 14, 2018 5:00 p.m. – 6:30 p.m.

Attendees: *Joel Pasiuk (by phone), * Robin Galloway (by phone), Michael Goar, Stephanie Curtis, Deanna Threadgill, April Riordan (by phone), Sunita Evenson *voting member

Proceedings: • Meeting called to order at 5:02 AM by Chair, Joel Pasiuk • The Conflict of interest policy and statement was reviewed with no conflicts noted. • *The May 8, 2018 meeting minutes were approved, R. Galloway motioned, J. Pasiuk seconded. The motion carried.

Critical Business

Discussion • Aleesha Webb for second term. The committee discussed. R. Galloway motioned, J. Pasiuk seconded. *The motion carried. • James Williams as a new board member. The committee discussed. R. Galloway motioned, J. Pasiuk seconded. *The motion carried. • Chairmanship topic has been canceled. Board Officers will remain as is. • Succession Plan This is a dynamic document, to be prepared for changes in leadership. S. Evenson pointed out highlights and changes/edits. She described each of the templates proposed to use in the process of defining the succession plan. This will be rolled into, or part of, the annual staff evaluation process. • 2019 BOD Meeting and Committee Calendar. Committee agreed it looked good. • Meeting adjourned at 5:44 p.m. R. Galloway motioned, J. Pasiuk seconded. *The motion carried. • Minutes submitted by Stephanie Curtis, Executive Assistant and Board Liaison

Minutes Development Committee Wednesday, Aug 15, 2018 4:00 p.m. – 5:00 p.m.

Attendees: *Susan Schneider, Jerry Allen (phone), *Lisa Casson (phone), *Bob McCollum (phone), *Carol Smith (late), Michael Goar, Laura Tufano, Deanna Threadgill, Andrea Nordick-Stone, April Riordan, Natalie Obee, Becky Machamer *voting member

Quorum not present until later in the meeting

Proceedings: • Meeting called to order at 4:05 p.m. by Chair, Susan Schneider • The Conflict of Interest Policy and Statement was reviewed with no conflicts noted. • Review of June 20, 2018 meeting minutes was moved to later in the meeting.

CEO Update • Community Bowling For Kids’ Sake in June. $35,000 was raised. • Our Annual Summer Picnic had over 900 people attend. • Free Arts held their partnership conference. All their partners attended. We got to meet them and vis versa. • We had a site visit from BBBSA, Charleston Edwards, for potentially hosting the BBBSA National Conference in 2020. We should know soon if we will be hosting it. • The Annual Federated Challenge was a great success this year. • We have assembled a Capital Campaign committee. There will be a contract for the board to review, for a campaign consultant. • The FY2019 budget will be presented for review/approval at the August board meeting. • We are closing out the Better Futures Campaign. We will begin a capital campaign and will present a timeline and budget at the upcoming full board meeting. • We are changing our lobbyist, to Lockridge, Grindal Nauen. It’s a perfect time to get ready for the next year. o Committee discussed supporting the lobbying efforts. • S. Schneider discussed getting the right sponsors for the Annual Summer Picnic.

Critical Business

• L. Tufano noted staffing changes. She introduced Becky Machamer, new Director of Major and Planned Giving. Brian Hissong will be leaving the Development Team and we will be looking for a person to replace him.

Development Revenue Report • The YTD Revenue report, through July 2018, was presented by A. Nordick-Stone. This year’s revenue almost exceeds what was raised all of last year. • A. Nordick-Stone covered highlights. There are a few more Bowling For Kids’ Sake this year, with board members hosting.

FY19 Development Plan • The plan is for more than 5 million, the most we’ve set for a goal ever. • Individual Giving: The United Way drive is successful and has potential for growth. a. We will be asking Bigs to be donors, in a couple of different ways. b. We now have a full-time person over Major and Planned Giving, which is a first for us. c. The new brand roll-out will raise awareness this year. • Board Growth: The goal is for every board member to reach the $5,000 expected. • Institutional Giving: We’re looking at increasing the contributions that our current donors give. We will be looking at Free Arts donors to carry over. • United Way: They are unpredictable and our decreasing their giving. • Federated Challenge: Will remain the same for this next year. • Government Grants: We are applying for a number of State Arts Board grants. • Gala: This will be an area of focus; in attendance, sponsors and donations. We have a new event planner and a new space for 2019. • Savers: One of our 4 stores is closing, and they are closing their pods. We need to drive more people to donate in mass. • Bowl For Kids’ Sake: Our community event was a success this year. We want our team winners to mentor other teams for fundraising assistance. • Other events and partners: We are looking for new partners. • Planned Giving: It is hard to know what is out there. B. Machamer will be working on this area.

Working Group Assignments • Not discussed due to lack of time. • It was suggested a committee meeting be added in September to discuss this.

• A Quorum was now present. • *The June 20, 2018 meeting minutes S. Schneider motioned, J. Allen seconded and the motion carried.

• Meeting adjourned at 5:07 p.m. by M. Goar • Minutes submitted by Stephanie Curtis, Executive Assistant and Board Liaison

Minutes Executive Committee Tuesday, August 21, 2018 5:00 p.m. – 6:30 p.m.

Attendees: *Pat Cooper, *Susan Schneider, *Joel Pasiuk, *Greg Myers, *Susan Kelly (by phone), Michael Goar, Stephanie Curtis. *voting member

A quorum was present.

Proceedings: • Meeting called to order at 5:06 AM by Chairman, P. Cooper. • The Conflict of interest policy and statement was reviewed with no conflicts noted. • *The May 15, 2018 meeting minutes were approved *J. Pasiuk so moved, S. Schneider seconded. The motion carried.

CEO Update • The Annual Federated Challenge at the end of July was a great success this year. • On Aug 8, our staff joined the Harrison at the Vikings training camp. We are getting ready for the Big Tackle fundraiser for this season. • On Aug 31 we will be marching in the State Fair Parade. We are expecting 100 Bigs and Littles to participate. • We also have tickets for our matches for the upcoming Taylor Swift concerts. We have 1,000 for Fri, Aug 31 and 19 for Sept. 1. We received the Saturday tickets first and are holding a drawing for matches to win those. We then received the Friday tickets and will be sharing those with Central and Southern BBBS agencies. Let us know if you would like any tickets. • Sept 12 is our Twins game event with 300 tickets available. • 3M Bowling For Kids’ Sake event is coming up soon. • Finally, we are co-hosting the Doing Good Together Festival of Giving in mid- September.

Critical Business • Lockridge Grindal and Nauen, (G. Meyer noted a conflict as he works for the company. He has removed himself from any involvement in this relationship). They are being considered as our governmental consultants/lobbyists with the agreement included here. Griffin Consulting has been terminated as such. o The committee discussed o *The Lockridge Grindal Nauen contract was approved. J. Pasiuk so moved and S. Schneider seconded. The motion carried. (Greg Meyer abstained) • Capital Campaign High level budget for $5 million. This gives a general overview of what we are considering. • Crowley White Helmer & Sevig are being considered for our campaign consultants. The agreement is also included here. o The committee discussed

o This will require the full board to approve and will be presented at the Board meeting on August 27. o *The Crowley White Helmer & Sevig contract was approved to recommend to the full board. J. Pasiuk so moved and S. Schneider seconded. The motion carried.

Committee Updates

Governance Committee, presented by J. Pasiuk • Aleesha Webb is up for a second term. • The committee discussed. • *A second term for Aleesha Webb was approved for recommendation to the full board. *P. Cooper so moved, G. Meyer seconded. The motion carried. • James Williams is being considered as a new member. • The committee discussed. • *New Board of Director’s membership for James Williams was approved for recommendation to the full board. G. Meyer so moved and P. Cooper seconded. The motion carried. • Succession Plan • J. Pasiuk noted highlights and the committee discussed. • This will be presented to the board at the next full board meeting. S. Curtis will find out if a vote is required.

Finance Committee, presented by G. Myers • G. Myers noted highlights of the narrative and expenses • *The FY19 Budget was approved for recommending to the full board. J. Pasiuk so moved and P. Cooper seconded. The motion carried.

Development Committee, presented by S. Schneider • S. Schneider noted the Work Group document and explained.

Programs Committee, presented by P. Cooper • P. Cooper noted the highlights on the Program Scorecard. Our numbers are up over last year. • He noted the efficiency of SalesForce and the professionalism of the Big App. • The Program Manual will be looked at during the Board meeting in December.

Education & Enrichment Committee, no update was given due to P. Sukhum being absent.

• Meeting adjourned at 6:34 p.m. *J. Pasiuk so moved, G. Myer seconded. The motion carried. • Minutes submitted by Stephanie Curtis, Executive Assistant and Board Liaison

Minutes BBBS Board of Directors Meeting Monday, August 27, 2018 5:00 p.m. – 6:30 p.m.

Attendance: *Pat Cooper, *Lisa Casson,* Greg Myers, *Susan Schneider, *Bob McCollum, * Steve Hentges, * Rachel William, *Heather Passe, * Miron Marcotte, *Amy Fiterman, *Susan Kelly, *Jamie Hofberger, *Rick Penn, *Cain Hayes, *Joel Pasiuk, *Carol Smith, *Nate Hjelseth, * John Parrish, *Kristine Rauenhorst, Jerry Allen (phone), *Pat Sukhum (phone), *Sky Fauver (phone), *Elizabeth Bigham (phone). *voting member

Staff: Rick Gibson, Laura Tufano, April Riordan, Becky, Machamer, Andrea Nordick- Stone, Thulani Jwacu, Corinne Castro, Deanna Threadgill, Sunita Evenson, Natalie Obee, Jennifer Severson, Stephanie Curtis. Guest from CWH-S; Tony Helmer.

• Call to Order, at 5:03 by P. Cooper, Vice-Chairman of the Board of Directors . A quorum was present. . Conflict of Interest Statement was read and no conflicts were noted.

• Member Introductions, by P Cooper • Mission Moment . M. Goar revealed the two art panels with our logo. These were made during our annual summer picnic and will be displayed in our new space.

• Consent Agenda led by Pat Cooper *(action required) . Approval of Meeting Minutes • April 10, 2018 Development Committee Minutes (Appendix A, pg 1) • April 12, 2018 Finance Committee Meeting (Appendix B, pg 3) • May 7, 2018 Program Committee Minutes (Appendix C, pg 5) • May 8, 2018 Governance Committee Minutes (Appendix D, pg 8) • May 15, 2018 Executive Committee Minutes (Appendix E, pg 10) • May 21, 2018 BOD Meeting (Appendix F, pg 12) • May 31, 2018 Finance Committee Minutes (Appendix G, pg 16) • June 20, 2018 Development Committee Minutes (Appendix H, pg 17 . *The minutes were approved. J. Pasiuk motioned and N. Hjelseth seconded. The motion carried.

• CEO Report, presented by M. Goar, Chief Executive Officer • Agency Updates . Recent Agency Highlights . Federated Campaign was a great success. . L. Tufano talked about going to the Vikings training camp. We were featured in the program at last Friday’s game and in a video shown. . We are launching our 3rd year of Big Tackle. The website is live now. . We will be in the parade at the State Fair 8/31 at 1:00 p.m. . 1,000 Taylor Swift concert tickets were donated to the organization. . The Big App will be launching this fall on Sept 5th. . Sept 12th will be Big Night at Target Field. . 3M Bowling For Kids’ Sake will be Sept 20th. . Sigma Phi Epsilon Porphura Ball is Sept. 28th. . Doing Good Together Festival is Sept. 30th. Littles have a chance to learn how to volunteer. . New Employees. 14 new ones since Jan of this year. D. Threadgill introduced Thulani Jwacu. L. Tufano introduced Becky Machamer. . Succession Planning (Appendix O, pg 59). Presented by S. Evenson. . BIG Brand Re-Launch. Presented by J. Severson. The brand launch is Oct 1st. This will include a new logo and color, and new messaging. Defending, Empowering and Igniting Potential are the main three tag lines. We will also change our name to BBBS Twin Cities. . 2018 Salesforce Return on Investment (Appendix M, pg 49). Presented by A. Riordan. She shared a comparison of our return on investment based on labor saved YTD and potential in years 2 and 3. . 2019 Agency Budget. The Executive Committee approved and recommended the current budget. L. Tufano reviewed the Development Plan for FY19. N. Obee reviewed the FY19 Expense Budget. . Upcoming Capital Campaign. M. Goar gave a status update. We have an architect now and a timeline. We are asking Board members to lend their expertise in this process. N. Obee went over the project budget. The next step is getting an agreement from Fairview for the purchase of the building. The board discussed. • Contract with Crowley, White, Helmer & Sevig (Appendix I, pg 19) . M. Goar shared comparison of Better Futures contract vs. Capital Campaign. It has not officially launched yet. . *The CHW-S contract was approved. R. Penn motioned and J. Hofberger seconded. The motion carried. • Gensler contract, up to $195,000 . *The Gensler limit for contract was approved. C. Hayes motioned and J. Hofberger seconded. The motion carried.

• Committee Reports

. Finance Committee Report, presented by G. Myer . FY19 Agency Budget (Appendix J, pg 30) with the FY19 Development Plan (Appendix K, pg 37) • G. Myer noted highlights. The board discussed. . *The FY19 Agency Budget was approved. P. Cooper motioned and M. Marcotte seconded. The motion carried.

. Development Committee Report, presented by S. Schneider • The committee is looking at expanding the ways we go after donations. We are putting together work groups to tackle the various areas. • Board members are expected to give $5,000 as an individual donation. Some donations are counted for an event or for a special bucket. L. Tufano has the breakdown of each member’s giving over the year.

. Governance Committee Report, presented by J. Pasiuk . Vote Aleesha Webb 2nd term . *The 2nd term for Aleesha Webb was approved. S. Kelly motioned and S. Hentges seconded. The motion carried. . Vote James Williams new board member (Appendix N, pg 55) . *The nomination for James Williams was approved. K. Rauenhorst motioned and P. Cooper seconded. The motion carried.

. Programs Committee Report, presented by P. Cooper . Programs Scorecard (Appendix L, pg 48) . We are tracking well on goals with Free Arts adding numbers to kids served. Fall will be busy. We have some new sites for programming.

. Education and Enrichment Committee Report, presented by P. Sukhum . We will be meeting in September and look forward to working with the new Director, Thulani Jwacu.

• Executive Session began at 6:46pm.

• Adjourned at 6:57 p.m.

• Minutes submitted by Stephanie Curtis, Executive Assistant and Board Liason.

As a Board Member, I pledge to be

An Ambassador o I will follow BBBS on social media (Facebook, Twitter, Instagram, LinkedIn) and like, comment, and share posts to extend the organization’s reach. o I will speak on BBBS’s behalf or invite a BBBS speaker to my company’s United Way or other giving drive. o I will spread the good news about BBBS to potential donors and volunteers everywhere. o I will participate in programmatic activities (match celebrations, mock interviews, etc.) to show support to our Bigs and Littles.

A Connector o I will introduce BBBS staff to people in my network who can help further our mission. Please list names and ways you think they might get involved (becoming a donor, serving on the Big Night committee, etc.): ______o I will leverage my connections to businesses, organizations, churches, etc. to make inroads for volunteer recruitment and fundraising. Please list names and ways you think they might get involved (hosting a Lunch & Learn, sponsoring an event, hosting a Bowling for Kids’ Sake event, making a grant): ______

A Fundraiser o I will solicit donations from individuals or sponsors. Notes:______o I will solicit friends and businesses for auction items for the Big Night. Notes:______o I will host a house party to raise money for BBBS. Notes:______

A Donor o I will personally give $______to the Annual Fund this year.* o I will donate an item to the Big Night auction. Description:______o I or my company will buy a table or a sponsorship at the Big Night, Summer Picnic, Winter Picnic, or Saints game. Notes______o I will make a personally significant gift to the capital campaign for a new building.* o I will make a provision for Big Brothers Big Sisters in my estate plan.

Name (please print) Signature Date

*All board members are asked to contribute $5,000 or more to Annual Fund each year (Big Night gala, Big Tackles, Give to the Max Day, etc. are all included in the Annual Fund), and make a personally significant gift to the capital campaign for a new building.

Minnesota House & State Leadership – 2019 Session

Executive Leadership: Governor-elect Tim Walz and Lt Governor-elect Peggy Flanagan

Minnesota House of Representatives House Leadership: Speaker-designate: Melissa Hortman (DFL - 36B) Majority Leader-elect: Ryan Winkler (DFL – 46A) Minority Leader-elect: Kurt Daudt (R – 31A)

Relevant House Committees: Chair, Education Finance Division: Jim Davnie (DFL – 63A) Chair, Education Policy: Cheryl Youakim (DFL – 46B) Chair, Jobs & Economic Development Finance: Tim Mahoney (DFL – 67A)

2019 - 2020 Members-Elect:

Patty Acomb (DFL - 44B) Hodan Hassan (DFL – 62A) Michael V. Nelson (DFL – 40A) Tony Albright (R - 55B) Alice Hausman (DFL – 66A) Anne Neu (R – 32B) Paul Anderson (R - 12B) John Heinrich (R – 35A) Mohamud Noor (DFL – 60B) Jeff Backer (R - 12A) Josh Heintzeman (R – 10A) Bud Nornes (8A) Kristin Bahner (DFL - 34B) Kaohly Her (DFL – 64A) Tim O’Driscoll (R – 13B) Cal Bahr (R - 31B) Jerry Hertaus (R – 33A) Liz Olson (DFL – 7B) Dave Baker (R - 17B) Frank Hornstein (DFL – 61A) Marion O’Neill (R- 29B) Jamie Becker-Finn (DFL - 42B) Michael Howard (DFL – 50A) Gene Pelowski Jr. (DFL – 28A) Peggy Bennett (R - 27A) John Huot (DFL – 57B) John Persell (DFL – 5A) Connie Bernardy (DFL - 41A) Brian Johnson (R – 32A) John Petersburg (R – 24A) Robert Bierman (DFL – 57A) Tony Jurgens (R – 54B) Nels Pierson (R – 26B) Greg Boe (R – 47B) Debra Kiel (R – 1B) Dave Pinto (DFL – 64B) Jeff Brand (DFL – 19A) Ginny Klevorn (DFL – 44A) Jeanne Poppe (DFL – 27B) Hunter Cantrell (DFL – 56A) Erin Koegel (DFL – 37A) John Poston (R – 9A) Andrew Calrson (DFL – 50B) Carlie Kotyza-Witthuhn (DFL – 48B) Laurie Pryor (DFL – 48A) Lyndon Carlson Sr. (DFL – 45A) Jon Koznick (R – 58A) Duane Quam (R – 25A) Michelle (Shelly) Christensen (DFL – 39B) Ron Kresha (R – 9B) Jason Rarick (R – 11B) Anne Claflin (DFL - 54A) Mary Kunesh-Podein (DFL – 41B) Ruth Richardson (DFL – 52B) John (Jack) Considine Jr. (DFL – 19B) Sandy Layman (R – 5B) Kristin Robbins (R – 34A) Brian Daniels (R – 24B) Fue Lee (DFL – 59A) Linda Runbeck (R – 38A) Greg Davids (R – 28B) John Lesch (DFL – 66B) Steve Sandell (DFL – 53B) Jim Davnie (DFL – 63A) Tina Liebling (DFL – 26A) Julie Sandstede (DFL – 6A) Raymond Dehn (DFL – 59B) Ben Lien (DFL – 4A) Duane Sauke (DFL – 25B) Lisa Demuth (R – 13A) Leon Lillie (DFL – 43B) Joe Schomacker (R – 22A) Bob Dettmer (R – 39A) Todd Lippert (DFL – 20B) Jennifer Schultz (DFL – 7A) Steve Drazkowski (R – 21B) Dave Lislegard (DFL – 6B) Peggy Scott (R – 35B) Rob Ecklund (DFL – 3A) Diane Loeffler (DFL – 60A) Zack Stephenson (DFL – 36A) Heather Edelson (DFL – 49A) Jamie Long (DFL – 61B) Mike Sundin (DFL – 11A) Steve Elkins (DFL – 49B) Eric Lucero (R – 30B) Chris Swedzinski (R – 16A) Sondra Erickson (R – 15A) Dale Lueck (R – 10B) Brad Tabke (DFL – 55A) Dan Fabian (R – 1A) Tim Mahoney (DFL – 67A) Tama Theis (R – 14A) Peter Fischer (DFL – 43A) Alice Mann (DFL – 56B) Paul Torkelson (R – 16B) Mary Franson (R – 8B) Carlos Mariani (DFL – 65B) Dean Urdahl (R – 18A) Mike Freiberg (DFL – 45B) Paul Marquart (DFL – 4B) Samantha Vang (DFL – 40B) Pat Garofalo (R – 58B) Sandra Masin (DFL – 51A) Bob Vogel (R – 20A) Aisha Gomez (DFL – 62B) Joe McDonald (R – 29A) Jean Wagenius (DFL – 63B) Steve Green (R – 2B) Shane Mekeland (R – 15B) Ami Wazlawik (DFL – 38B) Matt Grossell (R – 2A) Tim Miller (R – 17A) Nolan West (R – 37B) Glenn Gruenhagen (R – 18B) Kelly Moller (DFL – 42A) Dan Wolgamott (DFL – 14B) Bob Gunther (R – 23A) Rena Moran (DFL – 65A) Jay Xiong (DFL – 67B) Barb Haley (R – 21A) Kelly Morrison (DFL – 33B) Tou Xiong (DFL – 53A) Laurie Halverson (DFL – 51B) Jeremy Munson (R – 23B) Cheryl Youakim (DFL – 46B) Rod Hamilton (R – 22B) Mary Murphy (DFL – 3B) Nick Zerwas (R- 30A) Rick Hansen (DFL – 52A) Jim Nash (R – 47A)

Minnesota Senate

Senate Leadership: President of the Senate-designate: Jeremy Miller (R – 28) Majority Leader: Paul Gazelka (R – 09) Minority Leader: Thomas M. Bakk (DFL – 03)

Relevant Senate Committees: Chair, E-12 Finance and Policy: Carla J. Nelson (R – 26) Chair, Jobs and Economic Growth Finance and Policy: Eric R. Pratt (R – 55)

2019 Members

Jim Abeler (R – 35) Mary Kiffmeyer (R – 30) Bruce D. Anderson (R – 29) Matt D. Klein (DFL – 52) Paul T. Anderson (R – 44) Mark W. Koran (R – 32) Michelle R. Benson (R – 31) Carolyn Laine (DFL – 41) Karla Bigham (DFL – 54) Andrew R. Lang (R – 17) Jim Carlson (DFL – 51) Ron Latz (DFL – 46) Roger C. Chamberlain (R – 38) Warren Limmer (R -34) Bobby Joe Champion (DFL – 59) Matt Little (DFL – 58) Gregory D. Clausen (DFL – 57) Tony Lourey (DFL – 11) Richard Cohen (DFL – 64) John Marty (DFL – 66) Steve A. Cwodzinski (DFL – 48) Andrew Mathews (R – 15) Gary H. Dahms (R – 16) Carla J. Nelson (R – 26) D. Scott Dibble (DFL – 61) Scott J. Newman (R – 18) Rich Draheim (R – 20) Jerry Newton (DFL – 37) Kari Dziedzic (DFL – 60) David J. Osmek (R – 33) Chris A. Eaton (DFL – 40) Sandra L. Pappas (DFL – 65) Justin D. Eichorn (R – 05) Eric R. Pratt (R – 55) Kent Eken (DFL – 04) Jerry Relph (R – 14) Melisa Franzen (DFL – 49) Ann H. Rest (DFL – 45) Nick A. Frentz (DFL – 19) Julie A. Rosen (R – 23) Michael P. Goggin (R – 21) Carrie Ruud (R – 10) Dan D. Hall (R – 56) David H. Senjem (R – 25) Foung Hawj (DFL – 67) Erik Simonson (DFL – 07) Jeff Hayden (DFL – 62) Dan Sparks (DFL – 27) John A. Hoffman (DFL – 36) David J. Tomassoni (DFL – 06) Karin Housley (R – 39) Patricia Torres Ray (DFL – 63) Jeff Howe (R – 13)** Paul J. Utke (R – 02) Bill Ingebrigsten (R – 08) Bill Weber (R – 22) Jason Isaacson (DFL – 42) Torrey N. Westrom (R -12) John R. Jasinski (R – 24) Charles W. Wiger (DFL – 43) Scott M. Jensen (R – 47) Melissa H. Wiklund (DFL – 50) Mark Johnson (R – 01) Susan Kent (DFL – 53) **Senator-elect

2019 National Mentoring Month Plan Friday, Jan. 4-Thursday, Jan. 31, 2019

Theme: New Year’s Resolution

Objectives & Goals: 1. Celebrate Bigs/volunteer mentors a. Send “Thank You” card to all Bigs b. Launch re-engagement email campaign to 2017 and 2018 inquiries c. Host a “Big Open House” on Friday, Jan. 4 to coincide with “I am a Mentor Day” d. Publish one full-length mentor story per week during Mentoring Month e. Host Bigs Happy Hour with Mentoring Month theme on Tuesday, Jan. 29 f. Ask Bigs, staff, leaders and Board to share stories of their mentors for #ThankYourMentor Day on Thursday, Jan. 31 g. Measurements: completion, website traffic, event attendance 2. Raise awareness of mentoring impact a. Publish one impact statistic per week during Mentoring Month b. Pitch Mentoring Month to local media c. Pitch MG Op-Ed to local media d. Measurements: completion, website traffic to key pages, media placements, attendance 3. Promote volunteering/becoming a Big a. Paid advertising and promotions b. Add appropriate Calls to Action (CTAs) on social media content c. Publish KARE 11’s Kiya Edwards “behind the scenes” guest blogs about becoming a Big Sister; Kiya will post to her social accounts and KARE11 when possible d. Reach goal of 100 volunteer applicants in January 2019. e. Measurement: Salesforce report, website traffic 4. Raise funds to support BBBS’ mentoring programs a. Encourage Facebook fundraisers hosted by alumni, graduated alumni, Board and committees, and staff b. Highlight Mentoring Month in Development e-newsletter c. Send soft ask email to individual donors d. Send impact postcard to donors e. Work with partner corporations to highlight employees who mentor/volunteer with BBBS f. Raise $6,000 in Mentoring Month-specific donations in January 2019. g. Acquire 100 new donors in January 2019. h. Measurement: Raiser’s Edge report, Facebook reports, completion Big Brothers Big Sisters of the Greater Twin Cities AGENCY -Statement of Activities - Actual to Budget PRELIMINARY & UNAUDITED - For the Year Ending September 30, 2018

September FYTD Annual Budget FYTD to PYTD Temp & Temp & fav/ (unfav) fav/ (unfav) fav/ (unfav) fav/ (unfav) Perm Perm Unrestricted Restricted Total Budget Var to Bud Unrestricted Restricted Total Budget Var to Bud Var % FY18 Var to Bud FY17 Var to PY SUPPORT AND REVENUE Individual Contributions 28,185 - 28,185 28,980 (795) 338,722 - 338,722 416,315 (77,593) -19% 416,315 (77,593) 385,749 (47,027) In-Kind Contributions 17,616 - 17,616 2,000 15,616 109,776 - 109,776 24,000 85,776 357% 24,000 85,776 52,642 57,134 Corporate and Foundation 11,031 80,000 91,031 92,419 (1,388) 2,567,732 279,627 2,847,359 2,331,000 516,359 22% 2,331,000 516,359 3,134,049 (286,691) United Way 7,005 - 7,005 16,167 (9,161) 167,763 285,000 452,763 476,000 (23,238) -5% 476,000 (23,238) 460,292 (7,530) Government Grants 52,097 - 52,097 35,833 16,264 414,403 414,403 422,500 (8,097) -2% 422,500 (8,097) 407,438 6,965 BBBSA - - - 833 (833) 26,975 26,975 10,000 16,975 170% 10,000 16,975 331,919 (304,943) Special Events (net) 48,043 - 48,043 3,106 44,938 321,259 321,259 249,675 71,584 29% 249,675 71,584 183,978 137,281 Campaign Contributions 13,843 - 13,843 62,500 (48,657) 131,283 85,000 216,283 750,000 (533,717) -71% 750,000 (533,717) 266,411 (50,128) Other Revenue - - - - - 541 541 - 541 0% - 541 138 402 Short Term Investment Income 59 - 59 3,333 (3,274) 60,866 60,866 40,000 20,866 52% 40,000 20,866 56,242 4,624 Net Assets Released From Restriction 93,365 (93,365) - - - 945,641 (945,641) - - - 0% - - - - TOTAL REVENUES 271,244 (13,365) 257,880 245,171 12,709 5,084,961 (296,014) 4,788,946 4,719,491 69,456 1% 4,719,491 69,456 5,278,859 (489,912) 5% EXPENSES Salaries & Benefits 345,534 345,534 293,382 52,152 3,527,084 3,527,084 3,738,106 (211,022) -6% 3,738,106 (211,022) 3,361,031 166,053 Professional Fees 56,940 56,940 28,216 28,724 457,215 457,215 501,559 (44,344) -9% 501,559 (44,344) 1,387,117 (929,903) Office Supplies 4,115 4,115 1,613 2,503 17,022 17,022 20,519 (3,497) -17% 20,519 (3,497) 22,292 (5,270) Program Expenses 11,291 11,291 11,639 (348) 137,000 137,000 170,051 (33,051) -19% 170,051 (33,051) 139,345 (2,345) Postage & Delivery 1,061 1,061 1,354 (293) 8,686 8,686 18,616 (9,930) -53% 18,616 (9,930) 10,419 (1,733) Communications 4,676 4,676 1,944 2,731 36,372 36,372 23,022 13,350 58% 23,022 13,350 26,418 9,955 Equipment & Maintenance 9,772 9,772 6,353 3,419 77,416 77,416 78,486 (1,070) -1% 78,486 (1,070) 71,274 6,142 Occupancy 26,854 26,854 28,275 (1,421) 320,667 320,667 334,523 (13,857) -4% 334,523 (13,857) 314,044 6,623 Advertising & Marketing 4,175 4,175 5,115 (940) 43,950 43,950 60,050 (16,100) -27% 60,050 (16,100) 58,175 (14,224) Printed Materials 414 414 3,341 (2,927) 18,257 18,257 43,552 (25,295) -58% 43,552 (25,295) 30,862 (12,605) Local Travel & Meetings 12,458 12,458 5,994 6,464 68,615 68,615 72,199 (3,584) -5% 72,199 (3,584) 64,729 3,886 Staff Training, Conferences & Travel 3,160 3,160 5,394 (2,234) 52,797 52,797 54,992 (2,196) -4% 54,992 (2,196) 39,408 13,388 Dues & Subscriptions 3,568 3,568 3,966 (398) 45,130 45,130 47,465 (2,335) -5% 47,465 (2,335) 46,889 (1,758) Insurance 5,583 5,583 6,033 (449) 66,315 66,315 71,569 (5,254) -7% 71,569 (5,254) 64,702 1,614 In-Kind Donation Expense 17,616 17,616 2,000 15,616 109,776 109,776 24,000 85,776 357% 24,000 85,776 56,142 53,634 Miscellaneous Expenses (9,339) (9,339) 1,521 (10,860) 19,597 19,597 61,167 (41,570) -68% 61,167 (41,570) 59,482 (39,885) Depreciation 5,530 5,530 3,658 1,872 53,013 53,013 43,423 9,590 22% 43,423 9,590 37,946 15,067 TOTAL EXPENSES 503,408 - 503,408 409,798 93,610 5,058,912 - 5,058,912 5,363,299 (304,388) -6% 5,363,299 (304,388) 5,790,274 (731,362) 23% NET OPERATING SURPLUS/(DEFICIT) (232,164) (13,365) (245,528) (164,627) 106,318 26,049 (296,014) (269,965) (643,809) 373,843 (643,809) 373,843 (511,415) 241,450

NON-OPERATING REVENUE/(EXPENSE) Endowment Contributions - - 750 750 750 Change in Community Foundation Holdings - - 45 45 789 (744) Gain/(Loss) on LT Investments - - - 39,948 39,948 153,922 (113,975) Gain/(Loss) on Disposal of Assets - - - 400 (400) Contingent Liability - - - TOTAL NON-OPERATING REVENUE/(EXPENSE) - - - 39,948 795 40,743 155,111 (114,369)

NET SURPLUS/(DEFICIT) (232,164) (13,365) (245,528) 65,996 (295,219) (229,223) (356,304) 127,081

BEGINNING NET ASSETS 4,290,529 1,079,365 5,369,894 3,992,368 1,361,220 5,353,588

ENDING NET ASSETS 4,058,365 1,066,000 5,124,365 4,058,365 1,066,000 5,124,365 - - - Big Brothers Big Sisters of the Greater Twin Cities CAMPAIGN -Statement of Activities - Actual Compared to Budget PRELIMINARY & UNAUDITED - For the Year Ending September 30, 2018

CAMPAIGN TO DATE

Unrestricted Purpose Restrictions (Cash) Time Restriction (Pledges) Total Budget Variance Undesignated Admin Mentor Enrich Build Undesignated Admin Mentor Enrich Build SUPPORT AND REVENUE Individual Contributions 1,323,199 98,753 2,500 10,000 108,426 2,500 5,000 1,550,378 7,500,000 5,949,622 Corporate and Foundation 1,320,000 500,000 842,715 106,200 274,350 3,043,265 2,500,000 (543,265) TOTAL REVENUES 2,643,199 500,000 941,468 108,700 284,350 108,426 - - 2,500 5,000 4,593,643 10,000,000 5,406,357

EXPENSES Salaries & Benefits 214,858 1,016,793 283,103 180,871 1,695,626 2,801,752 1,106,126 Professional Fees 164,786 87,374 252,160 455,200 203,040 Office Supplies 191 818 1,009 - (1,009) Program Expenses 8,484 12,934 21,418 - (21,418) Postage & Delivery 3,362 - 3,362 20,000 16,638 Communications - 445 445 21,000 20,555 Occupancy - 17,570 17,570 - (17,570) Advertising & Marketing 5,995 - 5,995 120,000 114,005 Printed Materials 11,601 429 12,030 73,500 61,470 Local Travel & Meetings 7,257 1,410 8,667 60,500 51,833 Insurance - 2,398 2,398 - (2,398) Training, Conferences & Travel/Appreciation/Misc. 5,158 5,502 10,660 40,000 29,340 Miscellaneous Expenses - 1,129 - 1,129 - - TOTAL EXPENSES - 422,821 1,145,673 283,103 180,871 - - - - - 2,032,469 3,591,952 1,560,612

NET OPERATING SURPLUS/(DEFICIT) 2,643,199 77,179 (204,205) (174,403) 103,479 108,426 - - 2,500 5,000 2,561,175 6,408,048 3,845,745

NON-OPERATING REVENUE/(EXPENSE) Interest on CDARs 9,180 9,180 - (9,180) Asset Purchases (Computers/Salesforce) (123,944) (123,944) - 123,944 Gain/(Loss) on Sale of Securities (959) (959) - 959 TOTAL NON-OPERATING REVENUE/(EXPENSE) (115,723) ------(115,723) - 115,723

TOTAL REVENUE/(DEFICIT) 2,527,476 77,179 (204,204) (174,403) 103,479 108,426 - - 2,500 5,000 2,445,452 6,408,048 3,961,467

**Revenue total does not include $800K End-of-Life gift

Cash Balance = $2,330,485 Big Brothers Big Sisters of the Greater Twin Cities Statement of Financial Position - ALL FUNDS PRELIMINARY & UNAUDITED - For the Year Ending September 30, 2018

Unaudited Audited 9/30/18 9/30/17 $ Chg Assets Current Assets: Cash $ (5,928) $ (72,093) 66,165 Cash - Campaign 472,303 2,503,505 (2,031,202) Cash - CDARS Campaign - - - T-Bills - Campaign 500,000 - 500,000 Federated Scholarship Fund 211,921 203,677 8,244 Accounts Receivable 61,135 99,712 (38,577) Corp/Fnd/UW Receivable 302,499 357,336 (54,837) Individual/Event Sponsor Pledges Receivable 188,441 282,297 (93,856) Short Term Investments 500 13,872 (13,372) Prepaid Expenses 143,480 123,893 19,587 Accrued Interest 1,851 - 1,851 Total Current Assets 1,876,202 3,512,200 (1,635,997)

Furn, Fix, & Equip, Leasehold Imp, Cost 755,220 620,506 134,714 Furn, Fix, & Equip, Leasehold Imp, Accum Depr (579,150) (526,137) (53,013) Furn, Fix, & Equip, Leasehold Imp, Net 176,070 94,369 81,701

Other Assets: Long-Term Grants & Pledges Receivable 0 89,982 (89,982) Occupancy Security Deposit 5,000 5,000 - Community Foundation Holdings 12,269 12,224 45 Long-Term Investments 3,533,768 1,953,956 1,579,812 Total Other Assets 3,551,037 2,061,162 1,489,875 Total Assets $ 5,603,309 $ 5,667,729 (64,420)

Liabilities & Net Assets Current Liabilities: Accounts Payable $ 83,107 $ 85,123 (2,016) Line of Credit 0 0 - Accrued Expenses 5,397 19,054 (13,657) Deferred Revenue 161,625 5,000 156,625 Deferred Rent 18,932 23,011 (4,079) Current Portion - Capital Lease Obligation 3,609 2,851 758 Payroll Liabilities 191,767 179,102 12,666 Total Current Liabilities 464,437 314,142 150,296

Long Term Liabilities: Long-Term Portion - Capital Lease Obligation 14,507 0 14,507 Total Liabilities 478,944 314,142 164,803

Net Assets Net Assets, Beginning of Year 5,353,588 5,709,892 (356,304) Fiscal Year Excess (Deficit) (229,223) (356,304) 127,081 Net Assets, End of Year 5,124,365 5,353,589 (229,223)

Total Liabilities & Net Assets $ 5,603,309 $ 5,667,729 (64,420)

Undesignated 2,931,722 1,394,495 1,537,227 Board Designated - Equipment 176,070 94,369 Board Designated - Campaign 972,303 2,503,505 (1,531,202) Total Unrestricted 4,080,095 3,992,368 6,025

Temporarily Restricted 967,827 1,285,571 (317,744) Permanently Restricted 76,444 75,649 795 Total Net Assets 5,124,365 5,353,589 (310,923) Big Brothers and Big Sisters of the Greater Twin Cities Business Metrics PRELIMINARY & UNAUDITED - For the Year Ending September 30, 2018

Percent to FY18 YTD FY18 YTD % of FY Key Indicators Annual Actual Goal Passed Goal Financial

Days Operating Cash/ST Investments on Hand 14 90 16% Days All Cash & Investments on Hand 258

Revenue $ 4,788,946 $4,719,491 101% 100%

Expenses $ 5,058,912 $5,363,299 94% 100%

Unrestricted Operating Fund Net Income $ 26,049 Temporarily Restricted Fund Net Operating Income (Deficit) $ (296,014) Permanently Restricted Fund Net Income $ 795 Total Agency Operating Net Income $ (269,170)

Temporarily Restricted Fund: Temp Restricted Releases $ 945,641 BBBS of the Greater Twin Cities ‐ Q3 Program Scorecard Program Year 2018 (January ‐ December 2018) Updated 10.3.18

Measurements 2017 Final 2018 Goal 2018 YTD % goal

BBBS Mentoring Community‐Based Program (1:1) 1651 1700 1609 101% Site‐Based Program (1:1) 627 600 442 99% Group Mentoring (BBBS) 58 75 95 146% Total Littles Served in Matches 2336 2375 2146 102% Free Arts Program (through 8.20.18) Free Arts Weekly Mentorship 650 419 112% Free Arts Create Workshops 400 206 92% Free Arts Events (one time, non BBBS Littles) 100 241 241% Total Youth Served in Free Arts 1150 866 128% Other Programming and Youth Served HS Bigs (all, not just served by E&E) 116 100 90 95% Closed Littles (E&E) 16 20 16 107% Alumni Littles (E&E) 68 75 54 96% "Other" Youth Served by E&E 102 25 10 53% Collaborations with Other Agencies 25 40 40 100% Total Other Youth Served 327 260 210 93%

Mentoring Programs Total Youth Served 2663 3800 3222 98% Quantity ‐ How Many (Mentoring) Currently Active Matched Youth 9/30/18 Community‐Based Program 1216 Site‐Based Program 262 Total Littles‐Actively Matched Youth 1478 New Matches/Youth Served through Mentoring Community‐Based Program 492 475 374 105% Site‐Based Program 265 260 95 95% Group Mentoring (BBBS) 58 30 27 135% Agency Total 815 765 496 104% Average Match Length (Rolling Avg. in Months) Community‐Based Program 35.5 35.0 33.2 95% Site‐Based Program 17.2 17.0 17.7 104% 6 Month Retention Rates: Community‐Based Program 90% 90% 87% 97% Site‐Based Program 83% 84% 82% 98% 12 Month Retention Rates Community‐Based Program 77% 77% 73% 94% Mentoring Programs Quality ‐How Well (Mentoring) Site‐Based Program 51% 50% 50% 100% Percentage of Active Teen Matches who N/A 45% 40% 89% participate in E&E Programming (13+) E&E

Other High School Graduation Rate 86% 88% 92% 105% “Once youth have a clearer sense of themselves, they can better set goals and make informed choices about their education” …National Collaborative on Workforce and Disability Practice Brief

Teen Program Framework

Annual Transition Transition to the Teen Programming will take place at the end of each program year. All matches whose Little is entering High School the following year will gather for an annual transition event. This event will celebrate the relationships matches have cultivated and set the tone for the next chapter of development. At the event Match Engagement Coordinators will pass the baton to Teen Program Coordinators, who will be supporting them through the teen years. During the transition event Littles will take their first interest and values assessments. The results will serve as a basis for continued self-exploration and allow matches to begin exploring based on the Little’s interests, strengths and values. At the transition event Bigs and Parent/Guardians will be introduced to the Teen Program framework. They will leave with an understanding of the journey ahead for their youth, and tools available to them to support Littles through this journey.

Teen Program Support Teen Program staff (Teen Program Coordinators) will be the primary BBBS support for matches. Each Teen Program Coordinator will have the skills and knowledge to provide basic match support, while also well-versed in workforce readiness and college access. In addition to supporting a small caseload Senior Teen Program Coordinators will also lead the planning, execution of all events and activities. This integrated team will work collaboratively to keep matches engaged with and informed about Teen Program.

Self-Exploration By engaging in early self and career exploration, Littles will begin seeing relevance in academic and extra-curricular activities. Teen Programming will initially use the R-I-A-S-E-C (Realistic- Investigative-Artistic-Social Enterprising-Conventional) inventory to help Littles identify career interests that align with activities they enjoy doing. Initial RIASEC codes (e.g. R-I) for each Little will be stored in Salesforce/AIM. Teen Program Coordinators will follow up with Matches and Parent/Guardians to provide additional explanation of codes, and begin describing opportunities to explore these further. These opportunities will include structured BBBS activities, designed to facilitate deeper exploration and reflection.

Sequenced Exploration Teen Programming will strive to provide relevant, sequenced activities that allow matches to build on past knowledge. Identifying interests and values to pursue is a starting point that will be followed by a series of opportunities allowing youth to begin picturing themselves in various career clusters.

Strategic Partnerships Partnerships with other community based agencies as well as corporations will be developed to allow initial exposure to various career fields, and deeper exposure such as job-shadowing and internships for Littles who are deeper exploration of careers. Work will be done in collaboration with partners to identify in-demand occupations that will be featured during explore site visits. BBBS will also work with partners to plot plausible next steps for

Support for Bigs and Parents/Guardians Bigs and Parents/Guardians will receive the training and support they need to develop as supportive adults. Trainings will initially focus on understanding relevant aspects of youth development such as Social Emotional Development, Healthy Youth Development. These will also be an opportunity to improve communication with youth. Adults will be strongly encouraged to go through these foundational trainings.

Increased Participant Voice Beginning with focus groups, Teen Program participants (Bigs, Littles, Parents/Guardians) will have increased opportunities to shape programming. Input from focus groups will help Teen Programming determine how to better accommodate participants and therefore increase engagement. A Match Council will be formed to provide ongoing feedback and to begin engaging fellow Bigs, Littles and Parents.

Outcomes (TBD)

Big Brothers Big Sisters Governance Committee Report

November, 2018

1 Governance Committee Report

 BOD Members 2nd Term Review . Robin Galloway - Heather Passe

 BOD Committee Chairs 2nd Term Review . Greg Myers - Susan Benevides

 BOD Member & Chair Approvals . Discussion on: - Pat Cooper – Chairman of the Board - Ray Eby – Past Chair, Chair of Campaign Committee and on Executive Committee . Rick Penn – Vice Chairman of the Board . Discussion on combining: Program and E&E Committee - Pat Sukhum – Chair of the Program Committee (newly combined) . Amy Fiterman - Governance Committee – Joel Pasiuk ending 2nd year

 BOD Member Nominations . Scott Nadeau – reviewed and approved

 Review of exiting BOD members - Nate Hjelseth - Susan Kelly

2 BOD Candidate Nomination Review: Scott Nadaeu

3 BOD Candidate Nomination Review: Scott Nadaeu

4 BOD Candidate Nomination Review: Scott Nadaeu

5 BOD Member Nominations

 Reviewed the Current State of BOD Members . 34 to Date . Approval of Scott Nadaeu . Term ending for Nate and Susan . 33 to Date (35 Max)