BRAZEAU COUNTY
COUNCIL MEETING
March 28, 2018
VISION: Brazeau County fosters RURAL VALUES, INNOVATION, CREATIVITY, LEADERSHIP and is a place where a DIVERSE ECONOMY offers QUALITY OF LIFE for our citizens.
MISSION: A spirit of community created through INNOVATION and OPPORTUNITIES
GOALS
1) Brazeau County collaboration with Canadians has created economic opportunity and prosperity for our community. That we intentionally, proactively network with Canadians to bring ideas and initiative back to our citizens.
2) Brazeau County has promoted and invested in innovation offering incentives diversifying our local economy, rural values and through opportunities reducing our environmental impact. Invest in green energy programs, water and waste water upgrades, encourage, support, innovation and economic growth through complied LUB, promoting sustaining small farms, hamlet investment/redevelopment.
3) Brazeau County is strategically assigning financial and physical resources to meet ongoing service delivery to ensure the success of our greater community. Rigorous budget and restrictive surplus process, petition for government funding, balance budget with department goals and objectives.
4) Brazeau County has a land use bylaw and framework that consistently guides development and promotes growth. Promotes development of business that is consistent for all “open for business.” Attract and retain businesses because we have flexibility within our planning documents.
5) Come to Brazeau County to work, rest and play. This encompasses all families. We have the diversity to attract people for the work opportunities. We have recreation which promotes rest and play possibilities that are endless.
6) Brazeau County is responsive to its citizenship needs and our citizens are engaged in initiatives. Engage in various levels - website, Facebook, newspapers, open houses. VALUES
We recognize the benefit of diversity among our communities, resources and work to respect their uniqueness.
We ensure responsible stewardship and we understand the decisions we make today will echo for generations.
We believe in acting with integrity.
We are open and transparent in all activities and decisions.
We respect our citizens through active listening to deliver services fairly and respond appropriately. BRAZEAU COUNTY SPECIAL COUNCIL MEETING AGENDA DATE: 2018 03 28 TIME: 9:00 AM ‐ NOON PLACE: COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS ______
Call to Order
Present
Staff Introduction: Human Resource Manager Angela Wong
1. Addition to and Adoption of the Agenda (Pages 4 ‐ 7)
2. Adoption of the minutes of the Council Meeting of March 6, 2018 (Pages 8 ‐ 24)
3. Business Arising
Follow Up Action List from March 6, 2018:
MOTION ACTION STATUS 0266/18‐03‐06 Letter to Agricultural Society Complete 0268/18‐03‐06 Letter to Eldorado School Complete 0266/18‐03‐06 Manager of Agriculture Position Posting Closes April 2, 2018 $868.93 issued with receipts 0280/18‐03‐06 Emergency Funding to Cynthia Hall ($1,631.07 remaining) 0288/18‐03‐06 Questionnaire re: garbage May 4, 2018 Agenda 0290/18‐03‐06 TWP Rd 474 Cost Estimate In Progress Remove MR designation in 0291/18‐03‐06 Meadowland Acres Road Survey in progress Mail drop sent Open Houses set 0293/18‐03‐06 Cannabis Public Engagement Online Survey sent 0299/18‐03‐06 Court Costs Roll#007882 Waived Complete 0302/18‐03‐06 Presentation of Brazeau Innovation CAO exploring options Letter to Transportation Minister Research in progress 0306/18‐03‐06 Re: HWY 621 expected July 2018
4. Urgent Items
5. Delegations/Appointments
9:15 am Brazeau Gymnastics Club ‐ Jo Stuckenberg (Pages 25 ‐ 31)
9:30 am Commercial Ratepayers ‐ Avalie Peck (Pages 32 ‐ 36)
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6. In‐Private a) Cemetery Legal Opinion FOIP Section 27
b) CAO ‐ Staffing Update FOIP Section 19
c) CAO ‐ Contract Update FOIP Section 19
7. CAO Report a) Fortis LED Lights (Pages 37 ‐ 46)
b) Tax Notices ‐ Garbage Survey ‐ Request for Council Decision attached (Pages 47 ‐ 52)
8. Community Services a) Cemetery Bylaw 947‐17 ‐ Request for Council Decision attached (Pages 53 ‐ 77)
b) Cemetery Workshop ‐ Request for Council Decision attached (Pages 78 ‐ 80)
c) Easyford Community Centre Service Agreement ‐ Request for Council Decision attached (Pages 81 ‐ 106)
9. Corporate Services a) CAO Expenses 2016 ‐ 2017 ‐ Update Report to Council Attached (Pages 107 ‐ 108)
10. Public Works and Infrastructure a) Origin Destination Survey ‐ RR 73 / 18 Avenue Study ‐ Request for Council Decision attached (Pages 109 ‐ 110)
b) Offer to Sell CPO Vehicle (P‐10) to the Town of Drayton Valley ‐ Request for Council Decision attached (Pages 111 ‐ 114)
11. General Matters a) RMA Visit June 14, 2018 ‐ Set Agenda and Tour Destinations
b) Municipal Energy Rebate Program ‐ H. Swan and M. Gressler ‐ Request for Council Decision attached (Pages 115 ‐ 120)
c) Eco Fair ‐ H. Swan and M. Gressler ‐ Request for Council Decision attached (Pages 121 ‐ 122)
12. Correspondence a) Response from Municipal Affairs regarding Assessment Year Modifiers (Page 123)
b) Alberta Municipal Affairs regarding funding approval for mediation and collaborative process ‐ ACP program (Pages 124 ‐ 125) 5
c) Brazeau Foundation thank you letter for vehicle donation (Page 126)
13. Councillor Reports Reeve B. Guyon reported that he attended: Council Meeting x 2 CAO Interviews CAO Discussions FCM Conference Travel Day x 2 FCM Conference x 3 NSWA CAO Discussions Legal Seminar on Cannabis ASB Physician Recruitment Appreciation Dinner Brazeau Seniors Vehicle Donation Information Session and Orientation of new CAO
Councillor S. Wheale reported that she attended: Council Meeting x 2 CAO Interviews CAO Discussions Special Council Meeting ASB Breton Library Board
Councillor A. Heinrich reported that he attended: Council Meeting x 2 CAO Interviews Special Council Meeting Special Council Meeting ASB MPC
Councillor K. Westerlund reported that she attended: Council Meeting x 2 Rocky Rapids Speedway Open House ‐ No charge CAO Interviews Special Council Meeting ‐ CAO Discussions Camo and Bling Fundraiser ‐ No charge Special Council Meeting ‐ CAO Discussions Drayton Valley Figure Skating Club Presentation ‐ No charge 4‐H Public Speaking Judging ‐ No charge Eleanor Pickup Arts Centre Committee Meeting
Councillor H. Swan reported that she attended: Council Meeting x 2 CAO Interviews Special Meeting 6 CAO Contract Brownlee Law Seminar and Travel Physician Recruitment Appreciation Dinner ‐ No charge Special Council Meeting MPC
Councillor M. Gressler reported that he attended: Council Meeting x 2 CAO Interviews CAO Interview Review SDAB Hearing Special Council Meeting Aquatic Joint Council Meeting SDAB Hearing EPBR Council
Councillor D. Wiltse reported that she attended: Council Meeting x 2 CAO Interviews CAO Deliberations FCM Travel Day x 2 FCM Conference x 3 Special Meeting New CAO Hiring Brazeau Seniors Board Special Meeting MPC
14. Meeting Dates a) Ratification of attendance at Fire Truck Ribbon Cutting March 16, 2018
b) Cannabis Legalization Open House April 17, 2018 County Office 6 ‐ 8:00 p.m.
c) Cannabis Legalization Open House April 19, 2018 Breton Fire Hall 6 ‐ 8:00 p.m.
d) Special Council Budget Meeting April 23, 2018 or other select date (must be before tax rate bylaw May 3, 2018)
e) IDP Combined Council Meeting May 7, 2018 Town Office 1 ‐ 4:30 p.m.
f) IDP Advisory Committee: October 18, 2018 County Office 10 a.m. ‐ noon
g) Asset Management Workshop for Elected Officials and Municipal Staff (Pages 127 ‐ 129)
15. Adjournment ‐ 12:00 p.m.
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MINUTES OF THE REGULAR COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON TUESDAY, 2018 03 06 CALL TO ORDER Reeve B. Guyon called the meeting to order at 9:01 a.m.
PRESENT B. Guyon, Reeve H. Swan, Councillor D. Wiltse, Councillor S. Wheale, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor J. Whaley, Interim Chief Administrative Officer T. Kwirant, Executive Assistant C. Whalen, Administrative Assistant
ADDITION TO AND ADOPTION OF AGENDA Addition to and Adoption of Agenda
0261/18‐03‐06 Moved by D. Wiltse to approve the agenda with the following additions: 9. Public Works and Infrastructure d) Signage for “Eagle Point Blue Rapids” and “Willey West” on Hwy 39 ‐ A. Heinrich
38. Meeting Dates e) Request for Reeve to attend/speak at Rotary‐Pembina Nordic “Outdoor Ed Centre” Public Announcements March 18, 2018
f) Reeve invited to attend and speak: Evergreen Gas Co‐op AGM ‐ March 29, 2018 7:00 pm
g) Ratification of Reeve attendance at Climate Change Conference March 5 and 7, 2018 CARRIED UNANIMOUSLY
ADOPTION OF MINUTES Adoption of Minutes
0262/18‐03‐06 Moved by D. Wiltse to approve the minutes of the February 20, 2018 Council meeting as presented. CARRIED UNANIMOUSLY
Council Minutes 2018 03 06 Page 1 of 17
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BUSINESS Business Arising ARISING None
URGENT Urgent Items ITEMS None
CAO REPORT CAO Report
Council Workshops J. Whaley presented a request for scheduling of monthly Council Workshops
0263/18‐03‐06 Moved by M. Gressler that we hold quarterly reports on April 25, July 25, and October 24, 2018 at 6 p.m. ‐ 9 p.m. in the Council Chambers. IN FAVOUR A. Heinrich S. Wheale H. Swan K. Westerlund M. Gressler OPPOSED B. Guyon D. Wiltse CARRIED
DELEGATIONS/ APPOINTMENTS Delegations/Appointments
RCMP Introduction of Resource Officers Staff Sgt. Malcom Callihoo introduced Community School Resource Officer Cst. Blair Gillman and School Resource Officer Cst. Stephen Taylor. Each constable gave Council an update on their positions and challenges.
CAO REPORT CAO Report J. Whaley continued her report on Council Workshops.
0264/18‐03‐06 Moved by A. Heinrich to receive the report for information. IN FAVOUR D. Wiltse S. Wheale A. Heinrich
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OPPOSED H. Swan B. Guyon K. Westerlund M. Gressler DEFEATED
0265/18‐03‐06 Moved by K. Westerlund to hold a special Council meeting March 28, 2018 at 9:00 a.m. in Council Chambers. CARRIED UNANIMOUSLY
Agricultural Society Request for Presentation J. Whaley presented a request from the Agricultural Society to meet with Council.
0266/18‐03‐06 Moved by A. Heinrich to direct Administration to draft a letter to the Drayton Valley Agricultural Society letting them know that Council is not willing to purchase or provide a building for their needs. CARRIED UNANIMOUSLY
DELEGATIONS/ APPOINTMENTS Delegations/Appointments
Eldorado School Playground Committee Jennifer Myslicki and Marlee Turnbull presented a request for funding for an All Access Playground at Eldorado School.
0267/18‐03‐06 Moved by to A. Heinrich to receive the presentation from Eldorado for information. CARRIED UNANIMOUSLY
0268/18‐03‐06 Moved by D. Wiltse to direct Administration to draft a letter of support for the Eldorado All Access Playground. CARRIED UNANIMOUSLY
Reeve B. Guyon called for a break at 10:05 a.m. and the meeting resumed at 10:15 a.m.
COMMUNITY SERVICES Community Services
Agricultural Fieldman Job Description J. Whaley and L. Chambers presented the proposed updates to the Agricultural Fieldman position.
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0269/18‐03‐06 Moved by A. Heinrich to approve the job description as presented. CARRIED UNANIMOUSLY
0270/18‐03‐06 Moved by S. Wheale to direct Administration to start advertising for the Agricultural Fieldman position. CARRIED UNANIMOUSLY
Easyford Community Centre Service Agreement C. Loose and L. Chambers presented the Easyford Community Centre Service Agreement.
0271/18‐03‐06 Moved by A. Heinrich to receive for information and bring the discussion to the Council strategy session. IN FAVOUR A. Heinrich S. Wheale B. Guyon D. Wiltse OPPOSED H. Swan M. Gressler K. Westerlund CARRIED
0272/18‐03‐06 Moved A. Heinrich to table the discussion until after the March 8 and 9 strategy sessions. IN FAVOUR S. Wheale A. Heinrich OPPOSED H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler DEFEATED
0273/18‐03‐06 Moved by H. Swan to allow Administration to move forward with the 2018 expenses and budget adjustments of ($12,550.00) for the Easyford Hall with funds from the relevant GL accounts listed on page 52 and 53 of the agenda.
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IN FAVOUR H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED S. Wheale A. Heinrich CARRIED
Peace Officer Program Review ‐ Policy Updates L. Chambers presented the updated peace officer program policies as per the requirements of the audit conducted by the Solicitor General and Public Security Division.
0274/18‐03‐06 Moved by K. Westerlund to update policies: PSS‐2 Weapons Policy, PSS‐18 Public Complaints Policy, PSS‐20 Exhibit control Policy and delete: PSS‐16 Oleoresin Capsicum (OC Spray) and PSS‐ 21 Informal Complaints Process Policy as per requirements of the audit conducted by the Solicitor General and Public Security Division. CARRIED UNANIMOUSLY
Signage for “Eagle Point Blue Rapids” and “Willey West” on Hwy 39 A. Heinrich raised concern with the missing signage for the parks along the Hwy 39.
0275/18‐03‐06 Moved by A. Heinrich to receive the report for information. CARRIED UNANIMOUSLY
Reeve B. Guyon called for a break at 10:58 a.m. and the meeting resumed at 11:02 a.m.
PUBLIC INPUT SESSION Public Input Session Reeve B. Guyon opened the Public Input Session at 11:03 a.m.
Avalie Peck on behalf of the Commercial property owners requested that the commercial property tax reduction of 30% be put on the agenda for the next Council meeting and indicated that she has a petition demonstrating taxpayer support to the request.
Safronie Hannas referenced the spring Seed magazine that said the Agricultural Service Board went to a conference. When he approached the Assistant Agricultural Fieldman for information he could not give him any information. He asked if the information is available to the public. Council Minutes 2018 03 06 Page 5 of 17
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He further questioned when on February 20, 2018 the Reeve expressed concern that there was no background information on a cheque. He asked what is the protocol and is there something that is trying to get pushed through or hidden.
Henry Danyluk resident of Cynthia and Vice President of the Community Hall Society requested $2500 to keep the electricity and natural gas flowing to prevent the hall from freezing up. He indicated that the President of the Cynthia Community Hall has already filled out the paperwork.
Barb Gabrielson member of Whitby Hall commented about funding and that if another group comes in for $12,000 they would support that and will only come in if they need money, not just because someone else did.
Reeve B. Guyon closed the Public Input Session 11:14 p.m.
0276/18‐03‐06 Moved by S. Wheale to put Ave Peck’s request on to the agenda for right now as item 9 e). CARRIED UNANIMOUSLY
0277/18‐03‐06 Moved by A. Heinrich to add to the agenda items 9. f) Ag Service Board reporting, g) cheque issue and h) Cynthia funding. CARRIED UNANIMOUSLY
Ave Peck Concern Commercial Tax Rebate
0278/18‐03‐06 Moved by S. Wheale to allow Ave Peck to attend on March 28, 2018 as a delegation at 9:30 am. CARRIED UNANIMOUSLY
0279/18‐03‐06 Moved by M. Gressler that we request Administration to bring forward the commercial tax rebate review, as in previous years, including cost effects and relevant percentages for the March 28, 2018 Special Council meeting. CARRIED UNANIMOUSLY
Agricultural Service Board Reporting
Discussion ensued regarding the attendance at conferences and Council giving verbal and written reports.
Cheque Signing Protocol
Discussion ensued regarding protocol for signing cheques.
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Cynthia Hall Funding
0280/18‐03‐06 Moved by A. Heinrich to authorize Administration to pay up to $2,500, with the submission of receipts, for the Cynthia Hall emergency funding from the FIN‐7 operating funds. CARRIED UNANIMOUSLY
CORPORATE SERVICES Corporate Services
Green Transit Incentives Program (GreenTRIP) B. Christie presented an update report on the Green Transit Incentive Program.
0281/18‐03‐06 Moved by S. Wheale to receive for information. CARRIED UNANIMOUSLY
Reeve B. Guyon called for a break at 11:35 a.m. and the meeting resumed at 11:41 a.m.
IN‐PRIVATE SESSION In‐Private Session
0282/18‐03‐06 Moved by M. Gressler that the regular Council Meeting of March 6, 2018 proceed into ‘in‐private’ at 11:41 a.m. for the purpose of discussing: Stang Property ‐ Tree Damage ‐ Legal Opinion FOIP Section 27, Potential Gravel Purchase ‐ FOIP Section 16, Off‐site Levies Legal Option ‐ FOIP Section 24, Legal Representation ‐ FOIP Section 21, Council Legal Representative, Motor Vehicle Accident Hwy 621 FOIP Section 21 CARRIED UNANIMOUSLY
J. Whaley and W. Rossouw, Director of Public Works and Infrastructure joined the in‐ private session for the purpose of discussing: Stang Property ‐ Tree Damage ‐ Legal Opinion FOIP Section 27, Potential Gravel Purchase ‐ FOIP Section 16.
W. Rossouw left the in‐private session at 12:15 p.m. and M. Verhaeghe, Director of Planning and Development joined the in‐private session to discuss Off‐site Levies Legal Option ‐ FOIP Section 24. M. Verhaeghe left the in‐private session at 12:36 p.m.
0283/18‐03‐06 Moved by H. Swan that the regular Council Meeting of March 6, 2018 come out of ‘in‐private’ at 12:53 p.m. CARRIED UNANIMOUSLY
Reeve B. Guyon called for a break at 12:53 p.m. and the meeting resumed at 1:00 p.m.
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0284/18‐03‐06 Moved by M. Gressler to rescind motion 163/18‐02‐01:
“0163/18‐02‐01 Moved by S. Wheale to have Administration seek legal advice as discussed in‐private from DLA Piper regarding the Stang property FOIP Section 16. CARRIED UNANIMOUSLY” IN FAVOUR S. Wheale H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED A. Heinrich CARRIED
0285/18‐03‐06 Moved by M. Gressler to approve option “C" as discussed in private in regards to the Stang property. IN FAVOUR H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED S. Wheale A. Heinrich CARRIED
CORPORATE SERVICES Corporate Services
Hybrid Designated Industrial Properties Assessment Agreement B. Christie presented the agreement with the Government of Alberta to participate in the hybrid model for the assessment of designated industrial properties.
0286/18‐03‐06 Moved by A. Heinrich to follow option “a”: to enter into the agreement with the Government of Alberta to participate in the hybrid model for the assessment of designated industrial properties. CARRIED UNANIMOUSLY
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PUBLIC WORKS AND INFRASTRUCTURE Public Works and Infrastructure
Review of Subdivision Surfacing Requirements Policies PW‐15 and PW‐19 W. Rossouw presented the Subdivision Surfacing Requirements Policies for review with updated changes to include recycled asphalt and cold mix applications.
0287/18‐03‐06 Moved by H. Swan that Council go with option “a”: to direct Administration to amend the subdivision surfacing requirement policies PW‐15 and PW‐19 to include the recycled asphalt and cold mix applications within the various subdivisions. CARRIED UNANIMOUSLY
County Garbage Collection W. Rossouw presented options for garbage collection in the County.
0288/18‐03‐06 Moved by M. Gressler to direct Administration to formulate a questionnaire, for Council's approval, that will go out with the taxes in areas highlighted in appendix B on page 142 less Poplar Ridge Mobile Home Park and Birchwood Village Greens, to see if they are interested in garbage collection with fee for service. IN FAVOUR H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED S. Wheale A. Heinrich CARRIED
Design and Construction of ROAD‐0219 at Cynthia Area 1 W. Rossouw presented a request for a 2017 Capital Budget adjustment of $34,000 for in‐house costs of wages, equipment and gravel towards construction of ROAD‐0219.
0289/18‐03‐06 Moved by A. Heinrich to follow option “a”: to amend the 2017 Capital budget in the additional amount of $34,000 for in‐house costs of wages, equipment and gravel towards construction of ROAD‐0219 at Cynthia Area 1 from Unrestricted Surplus. CARRIED UNANIMOUSLY
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Twp Road 474 W. Rossouw presented an update on information being compiled including a 3D survey of County’s right‐of‐way TWP 474 (between RR 52 and RR 55) and that more information would follow on May 1, 2018.
0290/18‐03‐06 Moved by A. Heinrich to direct Administration to bring back a detail cost estimate including all variables, of Twp 474 between RR 52 and 55 for an equipment trail (6.5 metre top) standard road including any additional lands required. IN FAVOUR A. Heinrich S. Wheale H. Swan B. Guyon D. Wiltse OPPOSED K. Westerlund M. Gressler CARRIED
PLANNING & DEVELOPMENT Planning and Development
Removal of Municipal Reserve (MR) Designation and Disposal of MR in Meadowland M. Verhaeghe presented a request for the removal of Municipal Reserve Designation and disposal of lots in Meadowland Acres.
0291/18‐03‐06 Moved by A. Heinrich to approve option “b”: that Council remove the Municipal Reserve designation on Lot R2 thru R7 on Plan 772 2995 within E1/2 23‐49‐08‐W5M and acquire the lands as road widening to allow for future trail development. CARRIED UNANIMOUSLY
Land Use Bylaw Amendment 17A‐034: Bylaw 982‐18 Redistrict Lot 11 Block 2 Plan 972 3427 within SE 4‐49‐7‐W5M from Country Residential to Compact Country Residential M. Verhaeghe presented Bylaw 982‐18 for first reading.
0292/18‐03‐06 Moved by M. Gressler to go with option “a”: that Council approve first reading of Bylaw 982‐18 amending LUB 939‐17 redistricting the subject lands from CR to CCR and set the Public Hearing for an indefinite period to allow for a water report to be submitted.
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IN FAVOUR A. Heinrich S. Wheale H. Swan B. Guyon D. Wiltse M. Gressler OPPOSED K. Westerlund CARRIED
Cannabis Legalization M. Verhaeghe presented a request to proceed with a bylaw review to accommodate the legalization of cannabis and approve the public consultation.
0293/18‐03‐06 Moved by M. Gressler to approve funds not exceeding $8,000 with funds from GL 6603 for cannabis: • Online survey • Public Hearing prior to 2nd Reading • Paper survey via mail drop to residents • Invite Town of Drayton Valley and Village of Breton to participate • Share results with Town and Village • Open houses throughout project (3) • Additional newspaper advertisements • Legal review of bylaw CARRIED UNANIMOUSLY
Reeve B. Guyon called for a break at 2:45 p.m. and the meeting resumed at 2:56 p.m.
Intermunicipal Development Plan Conflict Resolution Information M. Verhaeghe presented the Intermunicipal Development Plan conflict resolution information.
0294/18‐03‐06 Moved by A. Heinrich to receive for information. CARRIED UNANIMOUSLY
Off‐site Levies ‐ Follow‐up on Motions M. Verhaeghe presented an update report regarding motions pertaining to off‐site levies.
0295/18‐03‐06 Moved by H. Swan to receive for information the report on page 191 and 192. CARRIED UNANIMOUSLY
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Off‐site Levy Bylaw 980‐17 M. Verhaeghe presented Bylaw 980‐17 for third reading.
0296/18‐03‐06 Moved by M. Gressler that we go with option “a”: that Council proceed with third reading of bylaw 980‐17. IN FAVOUR H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED A. Heinrich S. Wheale CARRIED
Off‐site Levies Collect/ Outside Prior to Bylaw Repeal M. Verhaeghe presented a Request for Clarification regarding the collection off‐site levies prior to Bylaw 980‐17.
0297/18‐03‐06 Moved by K. Westerlund that Council write off uncollected off‐site levies required as a condition of subdivision and development approval from this date forward and refund back to January 1, 2017 off‐site levies that have been collected with the refund coming out of Tax Rebate and Discount account 02‐97‐00‐911. IN FAVOUR H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler Opposed A. Heinrich S. Wheale CARRIED
Randy Lappe ‐ Request for Reimbursement
0298/18‐03‐06 Moved by D. Wiltse to receive for information. CARRIED UNANIMOUSLY
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GENERAL MATTERS General Matters
William Fox Tax Roll Item
0299/18‐03‐06 Moved by M. Gressler that the court costs owing to Brazeau County under Court of Queens Bench action number 1003 02597 in the amount of $750.00 from Roll#007882 be waived and expensed to 02‐97‐00‐911 (tax rebates and discounts). CARRIED UNANIMOUSLY
Brazeau Gymnastics
0300/18‐03‐06 Moved by K. Westerlund to allow the Gymnastic Club to make a presentation on the March 28, 2018 agenda. CARRIED UNANIMOUSLY
CORRESPONDENCE ITEMS Correspondence/Items for Information
Alberta Municipal Affairs ‐ Owner Builder Authorizations
0301/18‐03‐06 Moved by A. Heinrich to receive for information. CARRIED UNANIMOUSLY
Alberta Municipal Affairs ‐ Invitation to provide submission for Municipal Excellence Awards
0302/18‐03‐06 Moved by A. Heinrich to direct Administration to compile a presentation/list of Brazeau County's innovative projects for example: solar aquatics, radon detectors, solar panels, ALUS, hemp initiative, Collaboration with Drayton Valley and the Village of Breton, and other initiatives. CARRIED UNANIMOUSLY
AAMDC ‐ Response from Federal Minister of Finance to resolution 15‐17F: Stopping the Implementation of Proposed Federal Tax Reforms
0303/18‐03‐06 Moved by H. Swan to receive for information and add to Council’s media display. CARRIED UNANIMOUSLY
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Alberta Biodiversity Monitoring Institute ‐ release of “The Status of Human Footprint in Alberta” report
0304/18‐03‐06 Moved by S. Wheale to receive for information. CARRIED UNANIMOUSLY
Town of Drayton Valley regarding appointment to Exploratory Recreation and Culture Committee
0305/18‐03‐06 Moved by M. Gressler to receive for information. CARRIED UNANIMOUSLY
Alberta Transportation Regarding Provincial Highway Upgrades
0306/18‐03‐06 Moved by A. Heinrich to direct Administration to compile statistics, into a letter for the Reeve's signature, on motor vehicle accidents and near misses on Hwy 621 and request the Minister of Transportation to reconsider his position to widen Hwy 621 prior to repaving and further request letters of support from neighbouring municipalities and the private sector. CARRIED UNANIMOUSLY
COMMITTEE REPORTS Committee Reports
Agricultural Service Board Member’s Report (ASB) Councillor S. Wheale provided a report regarding the Agricultural Service Board.
Municipal Planning Commission Member’s Report (MPC) Councillor A. Heinrich provided a report regarding the Municipal Planning Commission.
Brazeau Seniors Foundation Report Councillor D. Wiltse provided a report regarding the Brazeau Seniors Foundation.
Drayton Valley Municipal Library Board No report.
Breton Municipal Library Board Councillor S. Wheale provided a report regarding the Breton Municipal Library Board.
West Central Airshed Society No report.
Yellowhead Regional Library Board Councillor D. Wiltse provided a report regarding the Yellowhead Regional Library Board. Council Minutes 2018 03 06 Page 14 of 17
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Family and Community Support Services (FCSS) No report.
North Saskatchewan Watershed Alliance No report.
Eagle Point/Blue Rapids Parks Council Councillor M. Gressler provided a report regarding the Parks Council.
Pembina Area Synergy Group No report.
Pembina Sentinel Air Monitoring No report.
Physician Recruitment and Retention Committee Councillor H. Swan provided a report regarding the Community Physician Recruitment and Retention Committee.
Eleanor Pickup Arts Centre Councillor K. Westerlund provided a report regarding the Eleanor Pickup Arts Centre Committee.
North Saskatchewan Watershed Headwaters Committee No report.
Northern Mayors Group No report.
Breton and District Family Community Support Services (FCSS) No report.
Alternative Land Use Service Partnership Advisory Committee (ALUS PAC) No report.
Aquatics Facility Committee Meeting Councillors M. Gressler and S. Wheale provided a report regarding the Aquatics Facility Committee.
Regional Hemp Steering Committee No report.
Regional Hemp Steering Committee No report. Council Minutes 2018 03 06 Page 15 of 17
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Intermunicipal Development Plan Council Advisory Committee No report.
Recreation Board Councillor A. Heinrich provided a report regarding the Recreation Board.
MEETING DATES Meeting Dates
Emergency Management Committee and Presentation of Wildfire Modeling Program Approximately 2 hours in April
0307/18‐03‐06 Moved by S. Wheale to host the Emergency Management Committee and Presentation of Wildfire Modeling Program in meeting in EOC for 3 p.m. on April 25, 2018. CARRIED UNANIMOUSLY
May 1, 2018 Council meeting ‐ conflict with MPC members attending the Community Planning Association Alberta Conference
0308/18‐03‐06 Moved by K. Westerlund to move the regular Council meeting of May 1 to May 4, 2018. CARRIED UNANIMOUSLY
Hemp Industry Conference ‐ April 20, 2018 ‐ Reeve’s attendance
0309/18‐03‐06 Moved by K. Westerlund to approve attendance of the Reeve or designate to the Hemp Industry Conference on April 20, 2018. CARRIED UNANIMOUSLY
Alberta Community Crime Prevention Association 2018 Conference ‐ May 9‐10, 2018
0310/18‐03‐06 Moved by K. Westerlund to authorize Council, if they so choose, to attend Alberta Community Crime Prevention Association 2018 Conference ‐ May 9 ‐ 10, 2018. CARRIED UNANIMOUSLY
Attending: H. Swan, B. Guyon
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Request for Reeve to attend/speak at Rotary‐Pembina Nordic “Outdoor Ed Centre” Public Announcements March 18, 2018
0311/18‐03‐06 Moved by K. Westerlund to approve Reeve or designate to attend Rotary‐Pembina Nordic “Outdoor Ed Centre” Public Announcements March 18, 2018. CARRIED UNANIMOUSLY
Evergreen Gas Co‐op AGM – March 29, 2018
0312/18‐03‐06 Moved by K. Westerlund to approve the Reeve and or designate to speak on behalf of the County at the Evergreen Gas Co‐op AGM on March 29, 2018. CARRIED UNANIMOUSLY
Ratification of Reeve attendance Climate Change Conference March 5 and 7, 2018
Reeve B. Guyon declared pecuniary interest and left the meeting at 4:00 p.m. Deputy Reeve M. Gressler assumed the chair.
0313/18‐03‐06 Moved by A. Heinrich to ratify the Reeve or designate to attend the Climate Change Conference. CARRIED UNANIMOUSLY
Reeve B. Guyon returned to the meeting at 4:01 p.m. and resumed the chair.
ADJOURNMENT 0314/18‐03‐06 Moved by H. Swan that the regular Council Meeting of March 6, 2018 adjourn at 4:03 p.m. CARRIED UNANIMOUSLY
Reeve
Interim Chief Administrative Officer
Council Minutes 2018 03 06 Page 17 of 17
24 Brazeau County ^
BRAZEAU COUNTY
UPDATE REPORTTO COUNCIL
SUBJECT: Brazeau Gymnastics Municipal Tax Exemption
DATE TO COUNCIL: March 28, 2018
PREPARED BY: Colin Swap, Finance Coordinator
UPDATE At the February 1 Council meeting Administration presented a INFORMATION: request from the Brazeau Gymnastics club for a property tax exemption on their lease with Aspen Creek Investments. After discussion. Council passed the following motion: 0119/18-02-01 Moved by H. Swan to bring back the discussion in regards to funding the various community groups and tax exemptions prior to tax notices being mailed out.
IN FAVOUR A. Heinrich S. Wheale H. Swan B. Guyon D. Wiltse M. Gressler OPPOSED K. Westerlund CARRIED Subsequently, representatives for the Brazeau Gymnastics Club asked to speak to Council at today's meeting. The Brazeau Gymnastics Club has applied for property tax exemption on their lease with Aspen Creek Investments under Section 362 of the Municipal Government Act for the past three (3) years. This section of the Act allows councils to grant exemption from taxation if the applicant meets the eligibility requirements. The club is registered as a not-for-profit organization under the Alberta Society Act, which is one of the main criteria for property tax exemption.
Brazeau County - Report to Council - Brazeau Gymnastics Municipal Tax Exemption Page 1 of 3 25 Additional eligibility requirements include the property being unrestricted at least 70% of the time that the property is in use and that the majority of users are under the age of eighteen 60% of the time. In speaking with surrounding municipalities there was only one instance where a similar gymnastics club was provided a tax exemption and that was one where the club was operating in a municipal owned facility. It is Administration's understanding that if the Brazeau Gymnastics Club is successful in their application for the exemption, their lease payments are offset accordingly by Aspen Creek Investments. In 2016 and 2017 Aspen Creek Investments has been eligible for municipal tax rebates implemented by Council for commercial property owners, as well. Below is a summary of the $23,681.63 that has been credited to Tax Roll# 000436 since 2016.
Previous Tax Exemption Amounts Bay 10 Bay 20 Total
2016 1,896.76 636.06 2,532.82
2017 2,745.64 3,432.05 6,177.69 Total $ 8,710.51
Previous Municipal Rebate Amounts 2016 9,211.76 2017 5,759.36 Totai $ 14,971.12
Brazeau County - Report to Council - Brazeau Gymnastics Municipal Tax Exemption Page 2 of 3 26 Part 2 Qualifications for Exemptions Under Section 362(1 )(n)(ii) to (v)
Exemption under section 362(1 )(n)(ii) of the Act 9(1) The following property is not exempt from taxation utider section 362(1 )fn)(ii) of the Act:
(a) property to the extent that it is used in the operation of a professional sports franchise;
(b) property that is used solely for community games, sports, athletics or recreation if, for more than 40% ofthe time that the property is in use, the majority of those participating in the activities held on the property are 18 years of age or older.
(2) Property is not exempt from taxation luider section 362(1 )fn)(ii) ofthe Act if, for more than 30% of the time that the property is in use, the use of the property is restricted within the meatiing of section 7 as modified by subsection (3).
Meaning of restricted 7(1) In this Regulation, a reference to the use of property being restricted means, subject to subsections(2) and (3), that individuals arc restricted from using the property on any basis, including a restriction based on
(a) race, culture, ethnic origin or religious belief,
(b) the owicrship of property,
(c) the requirement to pay fees of any kind, other than minor entrance or service fees, or
(d) the requirement to become a member of an orgatiization.
(2) The requirement to become a memter of an organizatioti does not make the use of the property restricted so lotig as
(a) membership in the organization is not restricted on atiy basis, other than the requirement to fill out an application and pay a minor membership fee, and
fb) membership occurs within a short period of time after any application or minor fee requirement is satisfied.
Attached Is the request for decision that was presented at the February 1, 2018 Council meeting should council wish to address It at this time.
Brazeau County - Report to Council - Brazeau Gymnastics Municipal Tax Exemption Page 3 of 3 27 BRAZEAU COUNTY
REQUEST FOR COUNCIL DECISION Brnzem^^v County'
SUBJECT: Brazeau Gymnastics Club Property Tax Exemption
DATE TO COUNCIL: February 1, 2018
SUBMITTED BY: Colin Swap Finance Coordinator
ENDORSED BY: Brenda Christie, Director of Corporate Services
REVIEWED BY CAO
FILE NO:
Report/Document Attached X Available Nil
RECOMMENDED ACTIONS: That Brazeau County Council approves the request from the Brazeau Gymnastics Club for property tax exemption on roll #000436 for bay 10 & 20 as they meet the requirements under Section 362 of the Municipal Government Act.
1. TOPIC DEFINED
Executive Summary/Key lssue(s)/Concepts Defined: The Brazeau Gymnastics Club has applied for property tax exemption on their lease with Aspen Creek investments under Section 362 of the Municipal Government Act. This section of the Act allows councils to grant exemption from taxation if the applicant meets the eligibility requirements. The club is registered as a not-for-profit organization under the Alberta Society Act which is one of the main criteria for property tax exemption. Additional eligibility requirements include the property being unrestricted at least 70% of the time that the property is in use and that the majority of users are under the age of eighteen 60% of the time.
Relevant Policy: Property Tax Exemptions in Alberta - A Guide
Strategic Relevance:
To reduce the costs incurred by the Brazeau Gymnastics Ciub so that they can continue to provide services to the community.
Brazeau County - Request for Council Decision - Brazeau Gymnastics Ciub Property Tax Exemption Page 1 of 2
9628 2. RESPONSE OPTIONS
Option Analysis
a. Council approves the To grant exemption on the municipal portion of the recommendation. property taxes for Bay 10 & 20
b. Council rejects the request as Property Taxes will be due in full submitted
a. Council requires more Table to future Council Meeting information
Preferred Strategy/Outcome: Option a. That Brazeau County Council approves the request from the Brazeau Gymnastics Club for property tax exemption on roll #000436 for bay 10 & 20 as they meet the requirements under Section 362 of the Municipal Government Act.
IMPLICATIONS OF RECOMMENDATIONS Organizational: N/A
Financial The 2017 municipal portion of the levy for the two bays was $5,709.97. Should council choose to waive any portion of this levy, it would be recorded as a tax refund under legislative expense.
Follow Up Action: If Council approves the recommendation, a letter would be sent to the club advising them of Council's decision.
Brazeau County - Request for Council Decision - Brazeau Gymnastics Club Property Tax Exemption Page 2 of 2 9729 March 14, 2018
Brazeau County 7401 Township Road 494 P O Box 77 Drayton Valley AB T7A 1R1
To the Brazeau County Councillors and anyone else this may concern,
RE: Brazeau Gymnastics Club Property Tax Exemption Application review for leased Bays 10 and 20 located at 6426 50th Avenue
Through ongoing discussions with our tenant (represented by Jo Stuckenberg), it has come to our attention that there will be a special meeting of the Brazeau County Council on March 28th, 2018 to review their 2018 property tax exemption application for their leased space in Aspen Creek’s building.
Although we regrettably cannot attend the meeting in person, Aspen Creek would like to submit this letter of support for the Gym Club and ask that you approve their application as submitted and as approved in prior years.
We believe the Gym Club provides an excellent service to the community, training athletes, helping children and families stay active, employing local people, creating a space for the community to come together and a team to rally around. The facility they are leasing is a vital part of that and as a not-for- profit club keeping costs as low as possible is what allows them to continue operating.
It has also come to our attention that the Council believes that Aspen Creek, as landlord, may be “double dipping” on this rebate and the Commercial Rebate granted in prior years. We would like to address and alleviate that concern.
Property taxes is an operating cost of the building, and as per our lease agreements (and all standard commercial lease agreements), is a cost charged to the tenant. Therefore, every dollar of cost and every dollar of rebate is passed on to the tenants of the building. The Gym Club sees the full benefit of the not- for-profit tax exemption as it relates specifically to their two bays. On the Commercial Rebate applied to the full property, Aspen Creek (along with the rest of the business community) has been very appreciative of the rebate provided in the past two years to reflect the slow down that has occurred in Drayton Valley. We commend the Council for recognizing and acting on this and hope that things will turn around soon
#101, 3116 – 4th St NW, Calgary, AB T2M 3A4 • Phone 403.230.9000 / 403.250.0202 • Fax: 403.230.7717
30 and the rebate will no longer be needed. As the County has been the one to calculate and dictate the Commercial Rebate for us, we would suggest to avoid any “double dipping” that the County apply the rebate only to the portion of the Property Tax not exempted from the Gym Club.
We are happy to discuss this issue further if needed, but hope your concerns are alleviated and approve the Gym Club’s exemption application for 2018.
Sincerely,
Matt Enns, CPA CA VP Finance and Administration Cell: 403.697.5644 Direct: 403.230.9000 Fax: 403.230.7717 [email protected] 101, 3116 – 4th Street NW, Calgary AB T2M 3A4
#101, 3116 – 4th St NW, Calgary, AB T2M 3A4 • Phone 403.230.9000 / 403.250.0202 • Fax: 403.230.7717
31 BRAZEAU COUNTY
REQUEST FOR COUNCIL DECISION Brazem^^v County*
SUBJECT: 2018 Tax Rebates for Commercial Property Owners
DATE TO COUNCIL: March 28, 2018
SUBMITTED BY: Colin Swap - Finance Coordinator ^
ENDORSED BY: Brenda Christie, Director of Corporate Services
REVIEWED BY CAO:
FILE NO:
Report/Document Attached X Available Nil
RECOMMENDED ACTIONS: That Council maintain the municipal tax rate with no rebate for all commercial properties for the 2018 taxation year.
1. TOPIC DEFINED
Executive Summary/Key lssue(s)/Concepts Defined; On March 6, 2018 Council approved a request for representatives of Brazeau County commercial properties to make a presentation on March 28,for Council to consider continuing the rebate on the municipal portion of annual taxes for commercial properties. In 2015 Council approved a 40% tax rebate, which was applied to eligible properties at the time of payment, provided taxes were paid in full by the due date of June 30. In 2017 Council approved a 30% rebate, which followed the same process. In 2016 the actual amount of rebates issued to commercial property owners was $434,135. In 2017 the actual amount of rebates issued to commercial property owners was $298,244. Both years the loss in revenue from taxation was funded from unrestricted surplus. The 2018 property assessment has seen a slight increase in the amount of taxable assessments, including increases of 1% in linear assessments and 3% in machinery and equipment. Due to the provincial review of how the assessment year modifiers (AYM) are calculated, the AYM has been frozen at 2017 levels. This will result in a $2.4M loss in expected taxation revenue as the County had received a notice in September that the AYM was expected to increase. However, further notification was received on December 19, 2017 advising of the freeze. Council approved the AYM deficit to come from major facilities restricted surplus pending the confirmation of the 2017 surplus. Attached is a comparison of the 2016 and 2017 rebates, the estimated 2018 rebates, as well as the 10 year assessment history.
Brazeau County - Request for Council Decision -2018 Tax Rebatesfor Commercial Property Owners Page 1 of 3 32 If Council approves a rebate on the municipal portion of commercial property taxes, Administration would recommend we follow the same process as in 2016 and 2017. The rebate would be applied at the time of payment, provided taxes are paid in full by June 30. Those who pay their taxes through the monthly payment plan will have the rebate applied to their account.
Relevant Policy: N/A
Strategic Relevance: To raise enough funds through taxation to support the 2018 Annual Budget.
2. RESPONSE OPTIONS
Option Analysis
a. Council approves staff Council maintain the municipal tax rate with no recommendation rebate for commercial properties for the 2018 taxation year. - No commercial tax revenue shortfall will need to be funded from unrestricted surplus.
b. Council rejects the request as - Council approves issuing a rebate on the municipal submitted portion of assessment codes 202, 203, 252 and 253, provided taxes are paid in full by June 30, 2018. - Rebate would be applied at the time of payment. - Similar to the past two years, a letter of explanation will be included in the tax notices of eligible properties.
c. Council requires more - Defer/table request and advice Administration of information what additional information is required.
Preferred Strategy/Outcome: Option a. That Council maintain the municipal tax rate with no rebate for all commercial properties for the 2018 taxation year.
3. IMPLICATIONS OF RECOMMENDATIONS
Organizational: If Council approves a rebate a letter of explanation to be included in the relevant tax notices will be drafted by Administration. The tax division will work with front reception staff to ensure they have the necessary information to apply the rebates at time of payment.
Brazeau County - Request for Council Decision -2018 Tax Rebatesfor Commercial Property Owners Page 2 of3 33 Financial: Should Council move forward with offering municipal tax rebates to commercial property owners the financial impact will vary depending on the level of rebate Council directs. 10% rebate - $108,648 15% rebate - $162,971 20% rebate - $217,295 25% rebate - $271,619 30% rebate - $325,943
The rebate would be funded from unrestricted surplus to offset the loss in tax revenue.
Brazeau County - Request for Council Decision -2018 Tax Rebatesfor Commercial Property Owners Page 3 of3 34 2016 Rebate Code Assessment Description Total Assessment Municipal Tax 40% Rebate 202 Total Commercial Site/Imp 79,816,020 722,015.72 288,806.29 203 Total Industrial Site/Imp 41,577,280 376,108.07 150,443.23 252 Total Vacant Commercial 3,993,310 36,123.48 14,449.39 253 Total Vacant Industrial 4,301,300 38,909.56 15,563.82 Grand Total 129,687,910 1,173,156.83 469,262.73
2017 Rebate Code Assessment Description Total Assessment Municipal Tax Revenue 30% Rebate 202 Total Commercial Site/Imp 72,930,570 659,729.94 197,918.98 203 Total Industrial Site/Imp 36,287,110 328,253.20 98,475.96 252 Total Vacant Commercial 3,667,040 33,172.04 9,951.61 253 Total Vacant Industrial 3,807,100 34,439.03 10,331.71 Grand Total 116,691,820 $ 1,055,594.20 $ 316,678.26
2018 Proposed Rebates Code Assessment Description Total Assessment Municipal Tax Revenue 10% Rebate 15% Rebate 20% Rebate 25% Rebate 30% Rebate 202 Total Commercial Site/Imp 75,272,380 680,913.95 68,091.39 102,137.09 136,182.79 170,228.49 204,274.18 202D Total DIP * Commercial Site/Imp 229,290 2,074.16 207.42 311.12 414.83 518.54 622.25 203 Total Industrial Site/Imp 35,181,130 318,248.50 31,824.85 47,737.28 63,649.70 79,562.13 95,474.55 203D Total DIP * Industrial Site/Imp 2,586,070 23,393.59 2,339.36 3,509.04 4,678.72 5,848.40 7,018.08 252 Total Vacant Commercial 3,434,280 31,066.50 3,106.65 4,659.97 6,213.30 7,766.62 9,319.95 253 Total Vacant Industrial 3,402,600 30,779.92 3,077.99 4,616.99 6,155.98 7,694.98 9,233.98 Grand Total 120,105,750 $ 1,086,476.61 $ 108,647.66 $ 162,971.49 $ 217,295.32 $ 271,619.15 $ 325,942.98
35 BRAZEAU COUNTY - ASSESSMENT SUMMARY COMPARISONS - 2009 - 2018
ASSMT 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 CODE DESCRIPTION ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT Change Amount 101 FARM/RES SITE & IMP 186,546,980 166,390,160 177,468,040 184,227,100 193,065,680 206,272,310 220,605,950 223,758,490 231,590,810 221,052,120 -4.55% - 10,538,690 102 RESIDENTIAL SITE & IMP 511,114,200 485,991,190 524,799,660 552,935,290 595,756,220 670,580,480 704,002,020 728,227,640 748,307,660 715,616,550 -4.37% - 32,691,110
1020 DIP RESIDENTIAL ------93,120 - 93,120 103 VACANT RESIDENTIAL 29,678,820 28,990,470 27,619,660 27,593,920 27,203,860 28,044,430 26,065,290 25,965,010 25,483,430 23,981,520 -5.89% - 1,501,910 104 RESIDENTIAL NIL RES EXEMP. 1,695,790 1,424,290 1,552,720 1,545,990 1,367,580 1,461,120 1,677,690 1,539,470 1,595,020 1,483,000 -7.02% - 112,020 105 FARM MOBILE UNIT 596,070 505,540 567,530 348,800 350,180 297,890 335,290 341,910 342,840 345,080 0.65% 2,240 106 MOBILE UNIT 15,984,180 13,829,190 12,877,200 13,827,970 14,220,300 1,018,490 946,070 907,760 915,850 590,460 -35.53% - 325,390
107 MUNICIPAL LEASED @ MV 67,610 64,520 47,770 48,470 50,100 36,810 39,610 - - - - -
141 PROV GRAZING LEASE 650,380 642,290 642,800 642,800 639,070 637,860 776,140 774,130 774,020 774,020 0.00% - 151 FARMLAND 22,433,720 22,416,420 22,407,860 22,157,860 21,967,310 22,217,900 23,896,320 23,796,510 23,769,020 23,757,650 -0.05% - 11,370
151D DIP FARMLAND ------12,850 - 12,850
157 MUNICIPAL LEASED F/L 9,260 9,260 9,260 9,260 9,260 9,260 9,250 9,250 9,250 9,250 0.00% - 202 COMMERCIAL SITE & IMP 72,085,510 68,375,810 72,626,780 66,181,270 73,423,650 78,184,280 83,299,690 79,689,750 72,930,570 75,272,380 3.21% 2,341,810
202D DIP COMMERCIAL SITE & IMP 229,290 - 229,290 203 INDUSTRIALSITE&IMP 47,548,670 44,589,400 44,378,000 36,559,040 38,461,330 42,244,010 42,873,450 41,476,180 36,287,110 35,181,130 -3.05% - 1,105,980
203D DIP INDUSTRIAL SITE & IMP ------2,586,070 - 2,586,070 207 MUNICIPAL LEASED COMM. 2,850 2,590 2,710 2,730 2,930 1,880 1,920 72,670 68,730 61,320 -10.78% - 7,410 252 VACANT COMMERCIAL 1,958,990 1,934,240 2,166,820 2,044,080 3,361,640 3,103,420 3,089,070 3,771,250 3,667,040 3,434,280 -6.35% - 232,760 253 VACANT INDUSTRIAL 6,063,890 4,515,700 2,959,970 3,074,790 4,712,300 4,945,690 5,134,480 4,181,960 3,807,100 3,402,600 -10.62% - 404,500
253D DIP VACANT INDUSTRIAL ------116,390 - 116,390 401 PROC MAN'FAC BLDG 96,916,190 93,725,490 99,470,570 106,785,890 113,568,850 126,931,920 135,906,460 138,829,790 138,190,380 317,190 -99.77% - 137,873,190
401D DIP PROC MAN'FAC BLDG ------141,238,470 - 141,238,470 402 MACHINERY & EQUIPMENT 525,060,850 519,530,070 541,341,730 577,466,710 626,390,240 693,980,870 732,206,010 754,885,120 705,695,050 1,930,170 -99.73% - 703,764,880 736,599,690 736,599,690 - 402D DIP MACHINERY & EQUIPMENT ------
403 R/R RIGHT OF WAY ------501 PIPELINE CPA 1,527,640,150 1,411,428,840 1,415,140,160 1,534,266,620 1,673,839,030 1,844,910,460 1,936,936,270 1,852,226,630 1,556,206,390 1,552,133,060 -0.26% - 4,073,330 502 POWERLINE CPA 44,854,560 39,071,760 39,884,120 41,118,350 42,903,470 50,827,760 49,173,240 48,826,710 48,694,540 49,033,570 0.70% 339,030 503 AGT CPA 6,019,220 6,570,340 5,435,500 6,521,090 6,356,180 6,378,900 6,353,270 6,503,690 7,048,730 6,507,120 -7.68% - 541,610 504 CABLE T.V CPA 80,360 106,750 109,200 115,160 79,190 88,950 89,090 88,110 90,850 92,050 1.32% 1,200 505 100% ELECTRIC POWER GEN. 12,195,370 11,781,200 12,112,530 12,370,250 12,269,000 12,591,150 12,821,250 13,088,160 12,940,900 13,207,810 2.06% 266,910 603 PROVINCIAL MVGIL 72,920 70,320 68,930 69,400 77,640 80,920 81,500 83,250 164,710 187,180 13.64% 22,470
643 PROVGRAZ.RESF/LGIL ------1,032,510 1,032,510 0.00% -
653 PROV FARMLAND GIL 1,003,240 1,003,240 1,003,110 1,003,110 1,003,110 1,003,110 1,034,420 1,034,420 - - - - 701 FEDERAL MVGIL 58,320 49,810 47,320 48,440 50,110 117,580 274,950 477,320 345,100 56,170 -83.72% - 288,930 703 PROVINCIAL MVGIL 67,740 89,860 89,790 91,410 356,200 301,420 300,650 295,980 286,000 549,110 92.00% 263,110
9,360,430 TOTAL ASSESSMENT 3,110,405,840 2,923,108,750 3,005,829,740 3,191,055,800 3,451,484,430 3,796,268,870 3,987,929,350 3,950,851,160 3,620,243,610 3,610,883,180 -
% Increase 7.15% -6.02% 2.83% 6.16% 8.16% 9.99% 5.05% -0.93% -8.37% -0.26%
Residential Tax Rate 0.0029180 0.0029870 0.0027240 0.0028600 0.002860 0.002860 0.002002 0.002002 0.002002 0.002002 Non-Residentiai Tax Rate 0.0084180 0.0084870 0.0082240 0.0090460 0.009046 0.009046 0.009046 0.009046 0.009046 0.009046
Municipal Levy - Residential $ 2,243,291 $ 2,151,427 S 2,092,012 s 2,297,545 $ 2,447,331 $ 2,664,549 $ 1,960,898 $ 2,014,889 S 2,070,038 $ 1,979,848 Municipal Levy-Non-Res. $ 19,703,386 S 18,687,035 $ 18,395,724 s 21,590,226 S 23,481,373 S 25,913,247 $ 27,214,527 $ 26,635,163 S 23,395,294 s 23,718,140 Municipal Levy S 21,946,678 S 20,838,461 $ 20,487,735 s 23,887,771 $ 25,928,704 $ 28,577,796 S 29,175,425 S 28,650,051 S 25,465,333 $ 25,697,989
Municipal Tax Rebate _ - - - - 434,134.89 - 298,243.91 Total Municipal Levy S 21,946,678 S 20,838,461 $ 20,487,735 s 23,887,771 $ 25,928,704 $ 28,577,796 $ 29,175,425 S 28,215,917 $ 25,167,089 $ 25,697,989
% Increase 7.74% -5.05% -1.68% 16.60% 8.54% 10.22% 2.09% -3.29% -10.81% 2.11%
36 BRAZEAU COUNTY
REQUEST FOR COUNCIL DECISION Brazem^^V County'
SUBJECT: Fortis LED Conversion Option
DATE TO COUNCIL: March 28, 2018
SUBMITTED BY: Jocelyn Whaley, Interim CAO (kl{J •
ENDORSED BY: /
REVIEWED BY CAO:
FILE NO: N/A
Report/Document Attached X Available Nil
RECOMMENDED ACTIONS:
That the Council direct the Interim GAG to instruct Fortis to commence the LED Conversion.
1. TOPIC DEFINED Council was supposed to be given a presentation by a Fortis representative in October of 2016, including the "pilot project" they were then running for the LED conversion. This has turned into a full project which expires on March 31, 2018.
Strategic Relevance: 2. Brazeau County Goals: Brazeau County has promoted and invested in innovation offering incentives diversifying our local economy, rural values and through opportunities reducing our environmental impact. Invest in green energy programs, water and waste water upgrades, encourage, support, innovation and economic growth through complied LUB, promoting sustaining smailfarms, hamlet investment/redevelopment.
3. RESPONSE OPTIONS Possible ways to achieve the main result with analysis highlights. Option Analysis
a. Council approves staff Promotion of Energy Efficiency recommendation
b. Council rejects the request as Lights services by Fortis would be changed out as submitted they reach the end of their life expectancy.
Brazeau County - Request for Council Decision - Fortis Page 1 of 2 37 Preferred Strategy/Outcome: Option A
IMPLICATIONS OF RECOMMENDATIONS
Organizational: N/A
Financial: Current and/or future budget impact. Spreadsheet from Fortis attached. • Fortis Alberta: Rate 33 to Rate31 Annual Bundled Bill Comparison Estimate.
Brazeau County - Request for Council Decision - Insert Subject Page 2 of 2 38 FGRTIS ALBERTA Rate 33 to Rate 31 Annual Bundled Bill Comparison Estimate LED conversion multiplier (9%)included where applicable
HPS Streetlights LED Streetlights Qty Rate Wattage Consumption kWh Estimated Annual Bill New Rate Wattage Consumption kWh Estimated Annual Bill Difference Energy Savings 32 3106 150W 23,773 $ 10,097 3182 73W LED 10,277 $ 9,962.09 $ (135.36) (13,496) 3 3109 250W 3,540 $ 1,068 3109 137W LED 2,240 $ 1,060.54 $ (7.46) (1,300) 185 3114 lOOW 95,204 $ 55,089.65 3180 54W LED 30,064 $ 55,035.62 $ (54.03) (65,140) 3 3335 lOOW 1,544 $ 411.26 3180 54W LED 488 $ 847.38 s 436.12 (1,056) Total 223 124,061 $ 66,666.36 43,069 $ 66,905.62 $ 239.26 (80,992)
Summary Notes: a) Annual Bundled Bill Estimates are based on 2017 rates and include all Variable and Fixed Charges, Riders and Epcor's actual RRO Energy Rates b) Consumption Is a fixed kWh based on calculated average usage amounts; HPS consumption includes the bulb wattage and the ballast wattage, LED does not have a ballast
c) Three Rate 33 streetlights are eligible under the LED Conversion Program d) The LED Conversion Program multiplier(9%) has been added to the Estimated Annual Bill values for eligible streetlights e) Energy Savings on the conversion of 223 HPS fixtures to LED Is calculated at 80,992 kWh per year f) Estimated net Increase in annual billing to convert 3 Rate 33 fixtures to Rate 31 fixtures and all 223 eligible HPS fixtures to LED Is $239.26 per year g) Due to the reduction In electricity offered by LED technology, as the price of electricity increases the impact to the overall bill Is reduced
EPCOR RRO Posted 2017 Rates 1/1 -1/31 3.631 C/k\A/h 2/1 - 2/28 3.311 C/kWh 3/1 - 3/31 2.852 C/kWh 4/1 - 4/30 2.317 C/kWh 5/1 - 5/31 2.212 C/k\A/h 6/1 - 6/30 2.219 C/kWh 7/1-7/31 2.553 C/kWh 8/1 - 8/31 2.973 C/kWh 9/1 - 9/30 2.753 C/kWh 10/1 -10/31 3.023 C/kWh 11/1 -11/30 2.899 C/kWh 12/1 -12/31 3.465 C/kWh
39 Introduction:
This year FortisAlberta partnered with 6 municipalities to pilot the conversion option.
Town of Devon, City of St Albert, City of Wetaskiwin, Town of Canmore, Town of Okotoks, Crowsnest Pass
Market stability: • Increased number of manufactures • Volatility has decreased • Pricing has decreased
There are a sufficient number of major manufacturers that are now well established in the LED market. This is important to ensure stable supply of materials as well as consistent production standards.
As with all new technology, as time passes, prices fall. FortisAlberta was recently able to negotiate a comparable price for HPS‐equivalent LED cobra head fixtures.
Additionally, manufacturers have improved their warrantee levels and FortisAlberta was able to secure a 10‐year complete warrantee with an additional 10 years if there are significant failures.
40 1 Scope: This option covers all Rate 31 cobra head street lights owned by FortisAlberta in your community.
• Decorative lights are not included in this conversion offer • If interested in pricing out decorative lights to be converted, contact 310‐WIRE and follow the quote process • ATU lights not included • Private customer owned not included (yard lights) • Municipal owned lights not included
Proposal: • FortisAlberta is proposing the use of a maintenance multiplier to collect incremental costs associated with converting existing streetlight fixtures to LED fixtures • A signed proposal letter is required that will be submitted to the AUC for approval of the application of the Multiplier.
Timeline: • Signed proposal letter required to begin the process with the AUC for approval. • Once AUC approval is received begin conversion installation • Implementation dates determined with approvals and scheduling
41 2 • Approximate number of Streetlights ‐ 234
• Existing HPS fixtures that are removed and recycled • Any that still have significant service life will be reused where possible,
• The LED fixture selected has a BUG up light rating of 0 on all wattage equivalencies. BUG –Back light –Up light ‐ Glare
***Refer to speaker page from Communications on colour temperature
42 3 FortisAlberta believes the use of this Multiplier to be the most effective and efficient solution to deliver on your LED conversion request.
The Multiplier is an adjustment to the distribution component of your Rate 31 charge.
The key benefits to use this cost recovery mechanism include: • no upfront investment • Conversion can begin in 2017 • Simple billing implementation –9% multiplier added to streetlight rate
43 4 This graph highlights the bill impact to transition to LED streetlights.
• overall bill savings due to the reduced energy consumption, • additional costs associated with converting existing infrastructure. • With approval from the AUC, FortisAlberta is able to collect these costs through the use of a rate multiplier, thereby removing the need for an upfront customer contribution.
The blue portion of the graph is the current Rate 31 distribution charge. • Multiplier is shown in yellow and is an additional 10 per cent over the current distribution charge. • Both Transmission (shown in red) and Energy costs (shown in green) • Results in an overall average bill savings of approximately $5 per year.
***Please note: Street light consumption varies monthly due to usage variations, so when preparing your budgets please do not take annual estimated savings and divide by 12.
44 5 What is included in a Streetlight Bill: Distribution Rate 31 Cost is associated with maintenance of the streetlight infrastructure pole and wires. The rate includes the initial costs of installation and costs to remove the light at the end of its life. It covers items such as: • Concrete base, Streetlight pole, Wiring, Streetlight head and bulb
Rate 31 Multiplier Cost is associated with the replacement of the HPS head with LED technology and includes: • Conversion cost of material and labour • An estimated maintenance savings has been subtracted (LED technology has a longer life expectancy and does not require bulb replacement, which helps offset the costs associated with the conversion)
Transmission Transmission charges are calculated based on energy usage ,as LED requires less energy, transmission costs reduced.
Energy For the purposes of this example, an energy cost of 4.95 cents has been used. This is the RRO two‐year average for streetlights. As the cost of energy increases, the potential savings achieved by LED streetlights will increase. The opposite is true should energy costs go down.
45 6 Public Relations: • FortisAlberta will work with the Municipality to place newspaper advertisements and share information advising residents about the project
Local installers/safety: • The installation of the new LED fixtures will be completed using Alberta‐based contractors. • All standard safety procedures will be followed ensuring the safety of the workers and the public.
Maintenance: • Starting 2017, failed cobra‐head HPS fixtures will be replaced with equivalent LED fixtures. • Municipalities continue to have the option to request a non‐standard lighting agreement should they desire a different option.
46 7 BRAZEAU COUNTY
REQUEST FOR COUNCIL DECISION Brazeai^^v County'
SUBJECT: County Garbage Collection Survey
DATE TO COUNCIL: March 28, 2018
SUBMITTED BY: Jocelyn Whaley, Interim CAO / ENDORSED BY:
REVIEWED BY CAO:
FILE NO: N/A
Report/Document Attached X Available Nil
RECOMMENDED ACTIONS:
That the Council rescind motion 0288/18-03-06 Moved by M.Gressler to direct Administration to formulate a questionnaire, for Council's approval, that will go out with the taxes in areas highlighted in appendix B on page 142 less Poplar Ridge Mobile Home Park and Birchwood Village Greens, to see if they are interested in garbage collection with fee for service.
IN FAVOUR H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED S. Wheale A. Heinrich
And then move the following recommended motion Moved by to direct Administration to formulate a questionnaire, for Council's approval, that will be mailed out to the areas highlighted in appendix B on page 142 less Poplar Ridge Mobile Home Park and Birchwood Village Greens, to see if they are interested in garbage collection with fee for service.
1. TOPIC DEFINED Council was given a briefing on County Garbage Collection: Current and Possible Practices at the March 6 Council meeting. The original motion made to send the survey with the tax notices will require the tax notices be sorted and stuffed separately causing a possible chance of error in the
Brazeau County - Request for Council Decision - Garbage Survey Page 1 of 2 47 mailing of the survey to the correctly noted households. Administration recommends sending the survey separately from the tax notice.
Strategic Relevance: 2. Correctly identified area receives the survey
3. RESPONSE OPTIONS
Option Analysis
a. Council rescinds motion - Creates less chance of error in service delivery 0288/18-03-06 and makes the new recommended motion
b. Council rejects the request as - Could create process issues for tax notice delivery submitted and destination issues for survey
Preferred Strategy/Outcome: Option A
IMPLICATIONS OF RECOMMENDATIONS
Organizational: Extra staff time for stuffing and sorting
Financial:
• Cost of mail out to survey recipients
Brazeau County - Request for Council Decision - Garbage Survey Page 2 of 2 48 Brazeau County ^ BRAZEAU COUNTY
UPDATE REPORTTO COUNCIL
SUBJECT: County Garbage Collection: Current and Possible Practices
DATE TO COUNCIL: March 6, 2018
PREPARED BY; Rick Evans, Superintendent of Utilities
UPDATE Council requested, as per motion 1256/17, "Administration to look INFORMATION: into the possibility of garbage collection of some sort for whatever areasfor Brazeau County". The County currently has 8-transfer stations that provide county residents a demarcated place to dispose of household solid waste. These locations serve both the county's hamlet and rural requirements. With one bin hauling county truck and driver we are able to meet the requirements of this service.
Hamlet and subdivision or condominium residents were considered when investigating options as it's believed the 8-transfer stations are deemed to be the most practical and cost effective way to handle county household garbage. Supplying bins to individual subdivisions, farms and or acreages are possible and could be challenging to manage without supervision, as seen at our transfer stations where bins could be used for everything from dead animals to hazardous materials and commercial waste. Additional county resources (financial and manpower) will be required to check and sanitize such bins regularly. Council may consider additional transfer stations as you deem fit. Refer to current and active transfer station locations (Attachment A). When considering curb side pickup for the Hamlets; the Ring Road, Lindale and Birchwood were included although not hamlets. Birchwood Village Greens does have a bin which is exclusively for the community and enjoys one free bin pickup per month. Both Poplar Ridge and Country Style Mobile Home Parks have bins exclusively used for their residents. The estimated cost for garbage collection in areas are outlined in Appendix B and amounts to approximately $35/month/resident.
Brazeau County - Report to Council - County Garbage Colfectfon: Current and Possible Practices Page 1 of 2 139 49 The cost of providing an additional bins and servicing the same is in the order of $25 - $45per bin/per month dependent on size. The above costs emanates from preliminary discussions with Can Pak Environmental Ltd. who currently -contracts with the Town of Drayton Valley to pick up and remove all of the Towns residential garbage and curb side pickups. It must be noted: The Town of Drayton Valley does not charge for garbage collection as a separate utility, but includes this cost with property taxes. If Council elects to provide a curbside pick-up service to subdivisions and/or hamlets this would best be undertaken through a formal request for proposal process. An opportunity may exist for small local contractors to service a small number of residents looking for garbage pickup.
Brazeau County ~ Report to Council- County Garbage Collection: Current and Possible Practices Page 2 of 2 140 50 0-7 Brnzeau County'
N A
48-7 48-6
ISaiEDD ^ g'HHHHH £ 47-7 47-6
X s s? s S V S £ £ £ s £
Brazeau County Transfer Station Locations
Transfer Stations I I Town/Village Boundaries Green Zone
— Provincial Paved Provincial Gravel
51 Appendix "B"
Location Number of Residents Estimated Cost/year Hamlets Buck Creek 44 $18,480.00 Cynthia 36 $15,120.00 *Lindale 19 $7,980.00 Lodgepole 71 $29,820.00 Poplar Ridge(MHP) 297 $124,740.00 Rocky Rapids 129 $54,180.00 Violet Grove 33 $13,860.00 Birchwood Village Greens 127 $53,340.00 Sub Total $317,520.00 Ring Road Developments River Ravine 49 $20,580.00 Ring Road Estates 6 $2,520.00 River Ridge Estates 24 $10,080.00 Eastview Heights 1&2 41 $17,220.00 Valley View Estates 50 $21,000.00 Valley Drive Acres 7 $2,940.00 . Individual residences on RR73 13 $5,460.00 Sub Total $79,800.00
Total for all areas/year $397,320.00
142 52 BRAZEAU COUNTY
Brazem^^v REQUEST FOR COUNCIL DECISION County'
SUBJECT: Cemetery Bylaw 947-17
DATE TO COUNCIL: March 28^ 2018
SUBMITTED BY: Colin Loose, Parks & Recreation Coordinator
ENDORSED BY: Director of Community Services ^
REVIEWED BY CAO:
FILE NO:
Report/Document Attached X Available X Nil
RECOMMENDED ACTIONS: That Council gives first reading to the Cemetery Bylaw 947-17, and direct Administration to give notice to the public regarding the proposed Bylaw 947-17. That Council approves the establishment of a Cemetery Perpetual Care Restricted Surplus.
1. TOPIC DEFINED
Executive Summary/Key lssue(s)/Concepts Defined: Brazeau County currently owns three cemeteries: Rocky Rapids, Lodgepole & Moon Valley. Rocky Rapids is currently cared for by a long-standing caretaker, while Lodgepole & Moon Valley are not developed sufficiently to operate at this time. The caretaker for Rocky Rapids has acknowledged that they have given consideration to relinquishing responsibilities with the cemetery. Once this occurs, or at the time Lodgepole is operational, Brazeau County will need to begin undertaking the responsibilities associated with operating cemeteries. Aside from the Schedule of Fees Bylaw, Brazeau County does not retain any policies to govern the operation of its cemeteries. Administration recommends the adoption of the Cemetery Bylaw 947-17 prior to the County commencing cemetery operation. Refer to the draft bylaw in Appendix "A". Administration consulted with three funeral homes, two municipalities and also consulted with the present caretakers for Rocky Rapids Cemetery through the drafting process for the bylaw. Establishing the Cemetery Bylaw will provide Administration with guidelines to operate all of the County- owned cemeteries to a standard set by Council. The Bylaw would also ensure that the County operates its cemeteries in accordance with the Cemeteries Act (RSA 2000 c. C-3) and General Regulation (AR 249/1998). Further, the Bylaw would serve to clarify the operational standards for Administration and for residents. Once adopted, the Rocky Rapids Cemetery caretakers will be required to adhere to the Bylaw standards should they choose to continue to operating it.
Brazeau County - Request for Council Decision - Cemetery Bylaw Page 1 of 3 53 A fund is commonly established for cemeteries that retains a portion of the fees from the sale of grave plots that is invested in a fund for the indefinite maintenance of the cemeteries. This is known as a Perpetual Care Fund. Although municipalities are exempt from the legislated requirement to establish a Perpetual Care Fund, Administration recommends the establishment of such a fund to ensure there is funding set aside for the County owned cemeteries' maintenance indefinitely. Administration recommends that Brazeau County establish a Perpetual Care Fund as a Restricted Surplus, and during the next review of the Schedule of Fees Bylaw that Council establish a percentage of cemetery plot sales to be allocated to this fund.
Relevant Policy: • Cemeteries Act(RSA 2000 c. C-3) o Available to Council upon request. • General Regulation (AR 249/1998) o Available to Council upon request. Strategic Relevance: Currently, there are no policies or bylaws in place to direct Administration of how to operate and maintain its cemeteries. As the County will be operating Rocky Rapids Cemetery in the foreseeable future, and two additional cemeteries once operational, establishing a bylaw that governs the operation of the County's cemeteries reduces the liability that the County will be exposed to while also establishing standards for the County to operate within. By having Council set a standard for County cemeteries, the County will be able to provide consistency in its cemetery service delivery to the public.
RESPONSE OPTIONS a. Option "a" that Council gives - Administration is given guidelines for the operation first reading to the Cemetery of cemeteries. Bylaw 947-17, and direct Brazeau County is able to reduce exposure to liability Administration to give notice to for operating cemeteries and improve its cemetery the public regarding the services to the public. proposed Bylaw 947-17. Brazeau County is able to ensure it remains compliant with provincial regulations. b. Option "b" that Council Brazeau County is able to invest and grow this fund approves the establishment of over many years in order to ensure there are a Cemetery Perpetual Care sufficient funds to care for the maintenance of the Restricted Surplus. County's cemeteries indefinitely. - This fund is restricted to the maintenance costs of the County's cemeteries. c. Council rejects the request as - As directed by Council submitted
Brazeau County - Request for Council Decision - Cemetery Bylaw Page 2 of 3 54 Preferred Strategy/Outcome: Option "a" that Council gives first reading to the Cemetery Bylaw 947-17, and direct Administration to give notice to the public regarding the proposed Bylaw 947-17. Option "b" that Council approves the establishment of a Cemetery Perpetual Care Restricted Surplus.
3. IMPLICATIONS OF RECOMMENDATIONS
Organizational:
Community Services would be responsible for overseeing the operation of the County's cemeteries. As such, Community Services would continue to undertake the turf maintenance of the cemeteries and will continue overseeing the operating budget as it currently does. Community Services will be responsible for overseeing all monument permitting for the Cemeteries. The County would discuss the new regulations with the Caretaker for Rocky Rapids Cemetery and assist them in the transition to commence operating according to the Cemetery Bylaw.
Corporate Services would be responsible for the financial/record keeping functions necessary to operate the County's cemeteries, including completing the sale of cemetery services, managing cemetery records, and coordinating the cemetery services with other departments.
Public Works and Infrastructure would be responsible for the opening and closing of graves, the installation of burial liners, as well as snow removal.
Financial: Corporate Services would establish a Perpetual Care Restricted Surplus. Administration will bring forward proposed fees for cemeteries should Council pass the bylaw.
Brazeau County - Request for Council Decision - Cemetery Bylaw Page 3 of 3 55 BRAZEAU COUNTY
BYLAW NO:947-17
BEING A BYLAW OF BRAZEAU COUNTY,IN THE PROVINCE OF ALBERTA,TO ESTABLISH REGULATIONS FOR THE OPERATION OF MUNICIPAL CEMETERIES.
WHEREAS,Section 7 of the Municipal Government Act, R.S.A. 2000 c. M-26 as amended, provides that Council may pass bylaws respecting the safety, health and welfare of people and the protection of people and property; people, activities and things In, on or near a public place or place that Is open to the public; nuisances. Including unsightly property; and services provided by or on behalf of the municipality;
WHEREAS,the Council of Brazeau County wish to regulate the operation of cemeteries In Brazeau County;
NOW THEREFORE the Council of Brazeau, duly assembled, enacts as follows:
CEMETERY BYLAW 947-17 Page 1 of 22
56 1. TITLE AND DEFINITIONS 3
2. LANDS 5
3. ORGANIZATION, OPERATION AND MANAGEMENT OF CEMETERIES 5
4. FEES 6
5. PERPETUAL CARE FUND 6 6. SALES CONTRACTS, TRANSFER AND CANCELLATION 7
7. GRAVE LOTS AND NICHES 8
8. INTERMENT 9
9. INTERMENT IN A FIELD OF HONOUR 10
10. DISINTERMENT 11
11. MONUMENTS 11
12. MAINTENANCE AND FLOWERS 16
13. GENERAL RULES 17
14. PENALTIES 18
15. GENERAL 19
SCHEDULE "A" 20
SCHEDULE "B" 21
SCHEDULE "C" 22
CEMETERY BYLAW 947-17 Page 2 of 22
57 1. TITLE AND DEFINITIONS
1.1. This Bylaw may be cited as the "Cemetery Bylaw".
1.2. In this Bylaw:
a. "Act" means the Cemeteries Act, R.S.A. 2000, c. C-3 as amended;
b. "Base" refers to the bottom portion of a Monument;
c. "Burial Permit" means a burial permit issued under the Vital Statistics Act, S.A 2007, c. V-4.1 as amended;
d. "Cemetery" means County - owned land set apart or used as a place for the interment of deceased human bodies or other human remains;
e. "Cemetery Plan" means a plan for a Cemetery identifying the location of Grave Lots and walks and roadways and other specific areas;
f. "Cemetery Services" means the supplying of any service to be rendered at a Cemetery in respect of any Grave, Niche, or Monument;
g. "Chief Administrative Officer" or "CAO" means a person appointed to a position under section 205 of the Municipal Government Act, R.S.A. 2000 c. M-26 as amended or his Designate;
h. "Child" means any person two years of age up to and including twelve years of age;
i. "County" means Brazeau County; a municipal corporation in the Province of Alberta;
j. "Columbarium" means a structure designed for storing cremated human remains;
k. "Council" means the municipal council of the County;
I. "Contractor" means a person or individual paid fees by the County to provide services to a Cemetery;
m. "Designate" means a person or individual appointed by the CAO for the purposes of implementing this bylaw;
n. "Disinterment" means the digging up and removai of a body from a Grave Lot or the removal of cremated human remains from a Niche;
CEMETERY BYLAW 947-17 Page 3 of 22
58 o. "Employee" means a persons employed by the County; p. "Field of Honour" means the area of the Cemetery shown on the Cemetery Plan as being reserved for the burial of Veterans; q. "Flat Monument" means a Monument whose surface is level with the surrounding ground contour of that particular Grave Lot; r. "Flowers" mean artificial or real blooms or both; s. "Foundation" means a permanent support providing the base for a Monument; t. "Grave" means an excavation intended for the burial of human remains or cremated human remains; u. "Grave Lot" means the portion of land in a Cemetery that is sold or provided as a unit for one or more Graves;
V. "Infant" means any person less than two years of age; w. "Interment" means:
I. the burial of deceased human remains or ashes within the boundaries of a Grave Lot; or
II. placing cremated human remains or ashes in a suitable container in a Columbarium or underground in a Grave Lot;
X. "Monument" means any structure level with or above the ground and erected or constructed on any Grave Lot for memorial purposes; y. "Niche" means a single compartment of a columbarium for cremated human remains; z. "Owner" means a person who has purchased a Grave Lot or Niche; aa. "Sales Contract" means a contract between the County and a purchaser of Cemetery Services or of a Grave or Niche; and bb. "Veteran" has the meaning set out in the War Veterans Allowance Act, RSC. 1985, c.W-3, as amended; cc. "Violation Tag" means a tag or similar document issued by the County under the Municipal Government Act, RSA 2000, c.M-26, as amended; and
CEMETERY BYLAW 947-17 Page 4 of 22
59 dd. "Violation Ticket" means a ticket issued under Part 2 of the Provincial Offences Procedure Act, RSA 2000, c.P-34, as amended.
2. LANDS
2.1. The following lands are hereby established and set apart as Cemeteries:
a. Lodgepole Cemetery, located in NW 31-47-9-W5M, legally described as Plan 142 0528, Block 23, Lot 1, and outlined in bold in Schedule "A";
b. Moon Valley Cemetery, located in NW 1-48-8-W5M, legally described as:
ALL THAT PORTION OF THE NORTH WEST QUARTER OF SECTION ONE (1), TOWNSHIP FORTY EIGHT (48) RANGE EIGHT (8) WEST OF THE FIFTH MERIDIAN DESCRIBED AS FOLLOWS:
COMMENCING AT A POINT ON THE WEST BOUNDARY OF SAID QUARTER SECTION THREE HUNDRED AND THIRTEEN AND FIVE TENTHS (313.5) FEET NORTH FROM THE SOUTH WEST CORNER THEREOF, THENCE EASTERLY AND AT RIGHT ANGLES TO THE SAID WEST BOUNDARY FOUR HUNDRED AND SIXTY TWO (462) FEET; THENCE NORTHERLY AND AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE ONE HUNDRED AND EIGHTY ONE (181) FEET; THENCE WESTERLY AND AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE FOUR HUNDRED AND SIXTY TWO (462) FEET TO A POINT ON THE SAID WEST BOUNDARY; THENCE SOUTHERLY ALONG THE SAID WEST BOUNDARY ONE HUNDRED AND EIGHTY ONE (181)FEET TO THE POINT OF COMMENCEMENT CONTAINING 0.777 HECTARES MORE OR LESS
EXCEPTING THEREOUT:
0.085 HECTARES MORE OR LESS FOR ROAD, AS SHOWN ON ROAD PLAN 3187JY EXCEPTING THEREOUT ALL MINES AND MINERALS AND THE RIGHT TO WORK THE SAME
and outlined in bold in Schedule "B"; and
c. Rocky Rapids Cemetery, located in NW 11-50-7-W5M and legally described as Plan 122 2401, Block 1, Lot 4, and outlined in bold in Schedule "C".
3. ORGANIZATION, OPERATION AND MANAGEMENT OF CEMETERIES
3.1. The County shall keep available for public inspection all Cemetery Plans and any other information that may be required under the Act.
CEMETERY BYLAW 947-17 Page 5 of 22
60 3.2. The County shall ensure that a portion of all Cemeteries is set aside for the burial of indigent and unclaimed bodies, pursuant to the Act.
3.3. The CAO (or Designate) has general control of the operation of the Cemetery, which includes the authority to:
a. distribute and sell or assign, for Interment purposes, parts of the Cemetery,
b. subject to this Bylaw and the Act, direct the manner in which interment or Disinterment shall proceed;
c. oversee the general maintenance of the Cemetery;
d. specify the Cemetery's hours of access;
e. receive and account for all payments received from sales of Graves and Niches, and Cemetery Services;
f. prepare and maintain all records required to ensure the County's full compliance with the Act;
g. prepare for Council approval annual capital budgets and annual operating budget for the Cemeteries;
h. making expenditures in accordance with the approved capital budgets and operating budgets for the Cemeteries; and
execute Sales Contracts.
FEES
4.1. The County shall charge fees for Grave Lots, Niches, Interment, Disinterment, Cemetery Services and any other applicable fees and charges as specified in the Schedule of Fees Bylaw, as amended.
5. PERPETUAL CARE FUND
5.1. The County shall set aside a percentage of the value of all Sales Contracts, including Grave lots. Niches and Cemetery Permits, to be used for Perpetual Care of the Cemetery.
5.2. Council shall set the percentage to be deposited into the Perpetual Care Fund in the Schedule of Fees Bylaw.
CEMETERY BYLAW 947-17 Page 6 of 22
61 5.3. The County shall manage all funds or property received for the Perpetual Care Fund and may invest funds in accordance with the Municipal Government Act, R.S.A. 2000 c. M-26 as amended.
5.4. The County may only use the interest and dividend income earned by the Perpetual Care Fund for the purpose of paying for the maintenance and upkeep of the Cemeteries.
5.5. The County may receive monetary gifts, bequests or donations from any person for the purpose of perpetual care, which it shall place in a perpetual care fund. The County shall use the monetary gifts, bequests or donations for perpetual care.
6. SALES CONTRACTS,TRANSFER AND CANCELLATION
6.1. Each purchaser of a Grave Lot, Niche or Cemetery Services or any or all of them shall execute a Sales Contract and receive a copy of the Sales Contract.
6.2. A Sales Contract shall include;
a. a detailed listing of the Cemetery supplies or Cemetery Services to be provided by the Cemetery and their cost;
b. the location and lot or compartment number of any Grave Lot, Niches, Monuments or structures that are being purchased; and
c. a statement disclosing what portion of the fees paid under the Sales Contract is for the provision of perpetual care.
6.3. No person may purchase more than 4 Grave Lots or Niches for any one Cemetery unless the CAO (or Designate) grants prior written approval for the purchase.
6.4. An Owner of a Grave Lot or a Niche shall use the Grave Lot or Niche only for I nterment pu rposes.
6.5. No Interment is permitted to be undertaken, nor any Marker, Monument, inscription or memorial to be placed until payment of all applicable Fees and Charges have been made in full.
6.6. An Owner of an unused Grave Lot or Niche may:
a. sell the Grave Lot or Niche back to the County at 85% current market value of the plot at the date of resale; or
CEMETERY BYLAW 947-17 Page 7 of 22
62 b. transfer an unused Grave Lot or Niche to another person upon receipt of prior written authorization from the CAO (or Designate) and upon completion of a transfer application from the Owner.
6.7. A transfer application shall include:
a. the information specified on the form established by the CAO (or Designate);
b. the original Sales Contract for the Grave Lot or Niche;
c. payment of the applicable fee;
d. if a Perpetual Care Fund contribution has not previously been paid, the applicable amount specified in the Schedule of Fees Bylaw as amended; and
e. such other information as the CAO (or Designate) may reasonably request.
6.8. Upon receipt of a completed transfer application, the CAO (or Designate) shall cancel the original Sales Contract and issue a new Sales Contract in the name of the Transferee and record the transfer in the Cemetery records.
6.9. The transferee must enter into a new Sales Contract with the County where the Sales Contract includes the provision of Cemetery Services or Cemetery supplies.
6.10. No person shall transfer a Sales Contract for a Grave Lot or Niche to another person unless the transfer is pursuant to this Bylaw.
6.11. Upon the application of an Owner,the County may cancel the Sales Contract and refund to the owner for services purchased an amount equal to the full original amount after deducting any expenses incurred by the County.
7. GRAVE LOTS AND NICHES
Grave Lots
7.1. All Grave Lots shall be of the following sizes:
a. adult - not less than 2.8 m (length) X 1.2 m (width);
b. child - not less than 2.13 m (length) X 1.07 m (width);
c. infant - not less than 1.37 m (length) X 0.91 m (width); and
d. cremated remains - not less than 0.61m (length) X 0.61 m (width).
CEMETERY BYLAW 947-17 Page 8 of 22
63 7.2. No adult Grave Lot shall contain more than 2 deceased human bodies and 4 sets of cremated remains. All other Grave Lots shall only contain 1 deceased human body or 2 set of cremated remains.
7.3. All interments of deceased human bodies must contain a grave liner.
7.4. The dimensions for Grave Lots applies only to Grave Lots sold after the adoption of this Bylaw.
Niches
7.5. Each above ground Interment shall be in a Niche.
7.6. No Niche shall contain more than 2 sets of cremated remains unless prior written permission has been received from the CAO (or Designate).
7.7. Any urn placed in a Niche:
a. shall be made of durable materials that will not deteriorate overtime to the satisfaction of the CAO (or Designate); and
b. must not be taller than 12" in height.
7.8. Plaques and/or inscriptions for a Niche shall be approved by the CAO (or Designate), and:
a. may be placed or installed on each Niche provided that the applicable fees are paid and the Monument conforms to the requirements of this Bylaw;
b. shall consist solely of given names or initials and surnames together with years of birth and death or the age of the decedent; and
c. shall be no more than 28 cm in length each, the surname lettering to be 1.9 cm in height, and given name and initial lettering to be 1.3 cm in height using a font that is specified by the CAO (or Designate).
7.9. No person shall place portraits on the exterior of Columbaria.
7.10. No person shall alter, embellish or adorn any Niche without the prior written consent of the CAO (or Designate).
8. INTERMENT
8.1. Cemeteries only permit the interment of deceased human bodies or remains. No other interments are permitted.
CEMETERY BYLAW 947-17 Page 9 of 22
64 8.2. No Interment shall be permitted In a Cemetery until the CAO (or Designate):
a. has a completed Sales Contract including the information specified on the form established by the CAO (or Designate); and
b. has received the appropriate Burial Permit.
8.3. Except as permitted in this Bylaw or by the CAO (or Designate), no person except County personnel shall dig, open a Grave Lot or Niche or close a Grave or Niche.
8.4. All Interments shall be subject to and comply with this Bylaw, the Act, and all applicable federal and provincial Acts and regulations.
8.5. All applications for an Interment must be made to the CAO(or Designate) at least 48 hours prior to the time of Interment and shall be made during regular office hours. Saturdays, Sundays and statutory or declared holiday hours shall not be counted for the purpose of this section.
8.6. No Interment shall take place outside the hours of 8:00 a.m.- 3:30 p.m. or on a Saturday, Sunday or statutory holiday unless:
a. burial is necessary to comply with the Pub//c Health Act, R.S.A. 2000, P- 37, as amended; or
b. special circumstances exist, which in the opinion of the CAO (or Designate), warrant a departure from this section.
8.7. Interments occurring outside the days and times set out in section 8.6 may be subject to additional fees, including a charge for overtime if Cemetery personnel are required to remain after 3:30 p.m. or to attend on a Sunday or statutory holiday.
8.8. Interments of more than 1 deceased human body may only be permitted in areas designated by the CAO (or Designate.
9. INTERMENT IN A FIELD OF HONOUR
9.1. The County may designate a portion or portions of any Cemetery as a Field of Honour.
9.2. No person shall be interred in a Field of Honour until the information specified by the CAO (or Designate) has been received by the CAO (or Designate).
9.3. No person other than a Veteran or the spouse of a Veteran shall be permitted to be interred in a Field of Honour.
CEMETERY BYLAW 947-17 Page 10 of 22
65 10. DISINTERMENT
10.1. No human remains or cremated remains shall be Disinterred from a Cemetery unless the CAO (or Designate) has received:
a. a written request for Disinterment which complies with the Act and the Vital Statistics Act, SA 2007, c.V-4.1 as amended;
b. a Disinterment Permit; and
c. payment of all applicable fees.
10.2. The person requesting a Disinterment shall give complete and precise written instructions to the County. The County shall not be liable or responsible for any errors or omissions in relation to a Disinterment when the instructions provided to the County were incomplete, incorrect or lacked specificity.
10.3. The person requesting a Disinterment shall be responsible for all costs associated with the Disinterment.
10.4. No person shall Disinter a grave or niche in a Cemetery without prior written approval from the CAO (or Designate).
10.5. No Disinterment shall be made of the first Interment from any double depth Grave Lot in which a second Interment has been made, unless the second Interment is Disinterred at the same time.
10.6. The County is not responsible for damage to any casket, urn or other container sustained during Disinterment.
10.7. A replacement casket or container may be required when Disinterring remains, the cost of which shall be payable by the person requesting Disinterment.
11. MONUMENTS
11.1. The purchase and installation of Monuments shall be the responsibility of the Owner.
11.2. No Monument shall be installed, erected or placed within any Cemetery unless the Owner has obtained a Monument Permit from the CAO (or Designate).
11.3. A Monument Permit shall include:
a. the information specified on the form established by the CAO (or Designate);
CEMETERY BYLAW 947-17 Page 11 of 22
66 b. payment of the applicable fee; and
c. such other Information as the CAO (or Designate) may reasonably request.
11.4. Monument installation work may only be performed between May 1 to October 31, 8:00 a.m.- 3:30 p.m. Monday to Friday, excluding Saturdays, Sundays and statutory holidays. The person installing a Monument submit a completed Monument Permit to the County at least 7 days in advance of the installation.
11.5. All persons installing Monuments shall:
a. not enter the Cemetery to perform work without the prior written consent of the CAO (or Designate);
b. submit a copy of their Workers Compensation and liability insurance coverage to the CAO (or Designate);
c. immediately cease work in the vicinity of a funeral until the conclusion of the service;
d. remove all rubbish and surplus material as directed by the CAO (or Designate), and
e. be responsible for any damage or injury which occurs directly or indirectly as a result of their work.
11.6. If the County removes any rubbish or material left by a person installing a Monument,the County will remove it and charge the person responsible for the installation a fee as specified in the Schedule of Fees Bylaw.
11.7. Monuments shall be made of commercial grade granite, marble,field stone, bronze or stainless steel.
11.8. Concrete foundations are required for all Monuments.
11.9. No Monument Within any Cemetery shall be altered or removed without prior written approval from the CAO (or Designate).
11.10. Any Monument that is illegally placed or does not conform to this Bylaw will be removed at the expense of the person placing the Monument. Monuments installed prior the passing of this bylaw are permitted to be replaced, repaired or refurbished to their original dimensions.
11.11. The County does not own any Monument placed in a Cemetery and does not have any obligation to maintain or repair Monuments.
CEMETERY BYLAW 947-17 Page 12 of 22
67 11.12. All Monuments, Foundations and bases shall be confined within the boundaries of the respective Grave Lots. All Monuments shall be placed in a manner as to maintain a consistent alignment with other Monuments on adjacent lots whenever possible.
11.13. Where the remains of 2 persons are buried side by side in adjacent Grave Lots, a Monument which provides for the commemoration of both persons may be used instead of two separate Monuments provided the single Monument is set midway between the two Grave Lots.
11.14. A Flat Monument is allowed in addition to a Monument where cremated remains are interred in an occupied adult Grave Lot. The Flat Monument shall be centered below and immediately adjacent to the existing Monument and shall conform to the Monument sizes stipulated in subsection 11.15. Both Monuments shall be made of the same material.
11.15. Each Monument which is upright shall:
a. be made of granite, marble, field stone or bronze;
b. not exceed:
I. for a single adult Grave Lot, does not exceed 122 cm (length) x 35.6 cm (width) x 182.9 cm (height);
II. for side by side adult Grave Lots- 233.7 cm (length) x 35.6 cm (width) X 182.9 cm (height);
c. be on a granite base that:
I. for a single adult Grave Lot, does not exceed 122 cm (length) x 40.6 cm (width) x 25.4 cm (height);
II. for side by side adult Grave Lots, does not exceed 243.8 cm (length) x 40.6 cm (width) x 25.4 cm (height);
III. is of the same matching stone and colour as the Monument; and
IV. has a maximum of 5 cm polished finish top and a smooth sawn bottom,
d. be securely fastened to the base using either:
I. a minimum dowel pin size of 1.3 cm diameter (dowel holes not to exceed 0.31 cm larger than the dowel diameter). Dowel pins must be not less than
CEMETERY BYLAW 947-17 Page 13 of 22
68 15.24 cm in length, evenly extended Into the Monument and Monument base;
or
II. a commercial grade adhesive listing both the base and monument materials as acceptable uses.
11.16. Despite subsection 11.15, upright Monuments In historic sites designated on the Cemetery plot plan may be replaced based on the dimensions of the original Monument.
11.17. Each Flat Monument shall:
a. be made of granite, marble or bronze;
b. be centrally positioned at the head of the Grave Lot with the top surface of the Flat Monument set level with the surface of the surrounding ground;
c. conform to one of the following measurements:
I. for a single Adult Grave Lot, Including an attached vase, be a maximum of 91 cm (length) x 35.6 cm (width) and a minimum of 40 cm (length) x 25.4 cm (width);
II. for slde-by-slde Adult Grave Lots, Including an attached vase, a maximum of 142.2 cm (length) x 45.7 cm (width), and a minimum of 81.3 cm (length) x 30.5 cm (width);
III. for a Child Grave Lot, a maximum of 91 cm (length) x 35.6 cm (width), and a minimum of 25.4 cm (length) x 25.4 cm (width);
IV. for an Infant Grave Lot, 30.5 cm (length x 15.2 cm (width);
V. for a Grave Lot for cremated remains, a maximum of 35.6 cm (length) X 20.3 cm (width), and a minimum of 25.4 cm (width) x 20.3 cm (width);
11.18. If the Flat Monument Is made of bronze. It shall:
a. have the letters, numerals and ornamentation chased and buffed and shall not protrude more than 0.9 cm above the surface. Each casting shall be true and free from defects and roughness;
b. be cast with at least 2 Integral studs on the underside, the studs to be tapped or drilled to receive anchor lugs or bolts. These shall be non-corroding of a
CEMETERY BYLAW 947-17 Page 14 of 22
69 minimum diameter of 0.95 cm and of metal electrolytically similar to the Flat Monument;
c. be installed on a granite base:
I. not less than 10.2 cm and not more than 13 cm in thickness;
II. showing a smooth surface 5 cm wide around each edge of the bronze;
ill. having drilled holes, to accommodate the mechanical attachment of the Flat Monument with corrosion resistant, threaded bosses and washers, to be supplied by the person installing the Flat Monument; and
IV. having, if required, a 11.4 cm diameter drilled hole to accommodate the invertible flower vase container.
11.19. All flower vases for ground installation shall be integral to the Flat Monument and shall be:
a. provided with a container designed to be of sufficient strength to protect the vase in an inverted position in the ground;
b. made of a resilient, corrosion-resistant material;
c. securely attached by non-corrosive fasteners; and
d. sealed at the bottom of the container except for a drainage hole no larger than 3.8 cm in diameter.
11.20. All Monuments installed within a Cemetery shall be subject to an inspection by the CAO (or Designate).
11.21. All additional work to existing Monuments, including but not limited to re-surfacing, adding inscriptions, re-highlighting or repairing Monuments require prior written authorization by the CAO (or Designate).
11.22. The CAO (or Designate) may arrange for the temporary removal of a Monument without the permission of the owner if, during the excavation of an adjoining Grave Lot or other works, removing the Monument is required to gain access to a Grave Lot. The County shall replace the Monument in its original position on the Grave Lot as soon as is reasonably possible. This work shall be done at the cost of the County.
11.23. If, in the opinion of the CAO (or Designate), any Monument is found to be a hazard, and the disrepair has not been caused by Cemetery operations, the CAO (or
CEMETERY BYLAW 947-17 Page 15 of 22
70 Designate) may remove the Monument without permission of the owner and place it in storage. The CAO (or Designate) may provide the owner with 6 months' written notice requiring the monument to be repaired or replaced, at the cost of the owner, after which the County may discard the Monument.
11.24. If, in the opinion of the CAO (or Designate), any Monument is in a state of disrepair which is detrimental to the maintenance and aesthetics of the Cemetery, and the disrepair has not been caused by Cemetery operations, the CAO (or Designate) may issue the owner 30 days' written notice requiring the Monument to be repaired or removed at the cost of the owner. If after 30 days the Monument has not been repaired, the CAO (or Designate) may remove the Monument and place it in storage for a period of 6 months, after which the Monument may be discarded.
11.25. Any Monument repairs shall be repaired to the satisfaction of the CAO (or Designate).
11.26. All Monuments installed prior to the passing of this bylaw are considered exempt from the provisions of section 11 until such time that they are removed or significantly altered. Replacement monuments thereafter shall be subject to the provisions of section 11.
12. MAINTENANCE AND FLOWERS
12.1. The County shall provide reasonable perpetual care for the Cemeteries, Grave Lots, and Niches pursuant to the Sales Contracts. The County is not responsible for care of Monuments.
12.2. The County is not responsible for any missing vases, flowers, or wreaths.
12.3. The CAO (or Designate) may direct the removal, without notice, of items determined by the CAO (or Designate)to be unsightly or a nuisance with exception to Monuments as described in subsection 11.24.
12.4. Cut flowers, artificial flowers, wreaths and floral offerings are only permitted on Grave Lots and Niches until they become unsightly or they become a nuisance.
12.5. Vases are permitted only if they are affixed securely to a Monument or Niche.
12.6. No person may plant vegetation, including shrubs, trees, bulbs or flowers within a Cemetery unless the person obtains the prior written approval of the CAO (or Designate).
12.7. No person shall remove the sod from any part of the Cemetery including Grave Lots unless the person obtains the prior written approval of the CAO (or Designate).
CEMETERY BYLAW 947-17 Page 16 of 22
71 12.8. No person shall erect upon a Grave Lot or in a Cemetery any fence, railing, wall, stone coping, hedge or any other structure.
13. GENERAL RULES
13.1. No person shall operate an Off Highway Vehicle or snowmobile within a Cemetery.
13.2. No person having care, control or ownership of a domestic animal, excepting Service Dogs, shall allow or permit that animal to be present within the boundaries of any Cemetery.
13.3. Despite section 13.2, the CAO (or Designate) may permit horses within a Cemetery upon written authorization.
13.4. No person shall disturb persons assembled for a funeral, gravesite service or visitation.
13.5. Any person not behaving with proper decorum within a Cemetery or who is otherwise disturbing the peace and quiet of the Cemetery may be evicted.
13.6. No person shall destroy, damage, alter, write on, deface, or remove any Monument, structure, railing, fence, or other work for the protection, maintenance or ornamentation of any Cemetery, Columbarium or Grave Lot, or any vehicle, building, machinery, tool, equipment, or any other material placed or left in any Cemetery or Columbarium.
13.7. No person shall throw, abandon or otherwise dispose of rubbish anywhere within a Cemetery or Columbarium except in the receptacles specifically provided for that purpose by the County.
13.8. No person shall carry or discharge firearms in any Cemetery unless such person is participating in a military funeral and has lawful authority to bear such a firearm.
13.9. All persons and funeral processions in the Cemetery shall obey the instructions of the CAO (or Designate).
13.10. No person shall drive a vehicle in a Cemetery at a speed of more than (20 km/h) and must adhere to the applicable laws in force at the time in the Province of Alberta.
13.11. The owner of any vehicle or any individual causing or contributing to damage to a Grave Lot, Monument, Columbarium, structure or any part of the lands or facilities shall be responsible for cost and expenses incurred by the County as a result of that damage.
CEMETERY BYLAW 947-17 Page 17 of 22
72 13.12. Soliciting the sale of any commodity, advertising of any sort, or any other form of commercialized activity is prohibited, except as permitted by the County.
13.13. Nothing in this Bylaw relieves a person from compliance with any and all applicable Federal and Provincial laws or other bylaws of the County.
14. PENALTIES
14.1. Any Person who contravenes any provision of this Bylaw is guilty of an offence and is liable on conviction to pay a penalty as set out in the Schedule of Fees Bylaw.
14.2. A community peace officer is authorized to issue a Violation Tag to any person who the community peace officer has reasonable and probable grounds to believe has contravened any provision of this Bylaw.
14.3. A Violation Tag shall be served upon such a person personally, or in the case of a corporation, by serving the Violation Tag personally upon the manager, secretary or other executive officer, or person apparently in charge of a branch office, by mailing a copy to such person by registered mail, or in the case of an individual, by leaving it with a person on the premises who has the appearance of being at least 18 years of age.
14.4. The Violation Tag shall be in a form approved by the CAO (or Designate) and shall state:
a. the name of the person;
b. the offence;
c. the appropriate penalty for the offence as specified in the Schedule of Fees Bylaw;
d. that the penalty shall be paid within thirty (30) days of the issuance of the Violation Tags; and
e. any other information as may be required by the CAO (or Designate).
14.5. Where a contravention of this Bylaw is of a continuing nature, a contravention constitutes a separate offense in respect to each day or part of a day on which it continues.
14.6. Where a Violation Tag is issued pursuant to this Bylaw, the person to whom a Violation Tag is issued may, in lieu of being prosecuted for the offence, pay to the County the penalty specified on the Violation Tag.
CEMETERY BYLAW 947-17 Page 18 of 22
73 14.7. In those cases where a Violation Tag has been issued and the penalties specified on the Violation Tag have not been paid within the prescribed time, then a Community Peace Officer is hereby authorized and empowered to issue a Violation Ticket pursuant to Part 2 of the Provincial Offences Procedure Act, R.S.A. 2000, c.P-34, as amended.
14.8. A Community Peace Officer is hereby authorized and empowered to immediately issue a Violation Ticket to any person whom the Community Peace Officer has reasonable and probable grounds to believe has contravened any provision of this Bylaw.
14.9. Nothing in this Bylaw shall prevent conviction of an offence as prescribed under the Act
15. GENERAL
15.1. Should any provision of this Bylaw be invalid then such invalid provision shall be severed and the remaining Bylaw shall be maintained.
15.2. This Bylaw shall take effect upon the final passing thereof.
READ a first time this __ day of , 2018.
READ a second time this day of 2018.
READ a third time this day of , 2018.
Reeve
Chief Administrative Officer
CEMETERY BYLAW 947-17 Page 19 of 22
74 SCHEDULE "A"
LODGEPOLE CEMETERY (NW-31-47-9-W5)
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CEMETERY BYLAW 947-17 Page 20 of 22
75 SCHEDULE "B"
MOON VALLEY CEMETERY (NW-1-48-8-W5)
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CEMETERY BYLAW 947-17 Page 21 of 22
76 SCHEDULE "C"
ROCKY RAPIDS CEMETERY (NW-11-50-7-W5)
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CEMETERY BYLAW 947-17 Page 22 of 22
77 BRAZEAU COUNTY
Brazeai^^V REQUEST FOR COUNCIL DECISION County'
SUBJECT: Cemetery Workshop
DATE TO COUNCIL: March 28, 2018
SUBMITTED BY: Colin Loose, Parks & Recreation Coordinator
ENDORSED BY: Director of Community Services
REVIEWED BY CAO:
FILE NO:
Report/Document Attached Available Nil X
RECOMMENDED ACTIONS: That Council direct Administration to host a cemetery workshop for cemeteries operating within Brazeau County.
1. TOPIC DEFINED
Executive Summary/Key lssue(s)/Concepts Defined: At the February 20®', 2018 Council meeting. Council passed the following motion:
0202/18-02-20 Moved by D. Wiltse to table 7. c) Cemetery Workshop until after in-private session 16. a) Cemetery Legal Opinion. CARRIED UNANIMOUSLY
At the November 21®', 2017 Council meeting. Council passed the following motion:
1482/17 Moved by 5. Wheale that we give further interest and direct Administration to look into creating a cemetery committee for the cemeteries that do exist within the County but are not County owned. CARRIED UNANIMOUSLY
After consultation with Bernie Simpson, the delegation regarding County Cemeteries at the November 21®' Council meeting, it was agreed that a cemetery workshop may be able to assist cemeteries within Brazeau County with the concerns brought up during the delegation's presentation.
Specifically, the County would host an informational session in the form of a workshop on topics including County grants and legislation specific to cemeteries, as well as provide an opportunity for the cemeteries to network together. Administration would recommend continuing to host cemetery workshops on an annual basis should sufficient interest be demonstrated in this event. Brazeau County - Request for Council Decision - Cemetery Workshop Page 1 of 3 78 Relevant Policy: • Cemeteries Act(RSA 2000 c. C-3) • FIN-7 Community Organization Funding
Strategic Relevance: Brazeau County has primarily two types of cemeteries: municipal cemeteries that the County owns, which include Rocky Rapids, and non-County owned cemeteries,from which the concerns Bernie Simpson raised came from. Currently, Brazeau County has little jurisdiction over non-County owned cemeteries. The Province has the majority of governance over cemetery affairs through the Cemeteries Act(RSA 2000, c. C-3), to which the County owned cemeteries are also legislated by. The concerns brought up by Bernie Simpson included the lack of consistent operations between the cemeteries as well as a lack of assured funding. It is important to note that the Count/s FIN- 7 Policy has funding available for all cemeteries within Brazeau County, which is currently under utilized. After further discussions between Bernie Simpson and Administration, Administration recommends that the County host a cemetery workshop rather than establish a cemetery committee. Recognizing that the County's own cemeteries are distinctly separate from the non- County owned cemeteries, the workshop would allow Administration to bring valuable information to the non-County owned cemeteries, including a review of applicable legislation and FIN-7 grant information applicable to the cemeteries. Further, a workshop would allow the non-County owned cemeteries to network with one another, assisting the organizations to share knowledge, experiences and collaborate on the challenges they face.
RESPONSE OPTIONS
Option Analysis a. Option "a" that Council direct - Brazeau County hosts a cemetery workshop for non- Administration to host a County owned cemeteries. cemetery workshop for - County knowledge is shared with cemeteries, and cemeteries operating within cemeteries are given an opportunity to network and Brazeau County. share knowledge, experience and collaborate on challenges.
b. Option "b" to reject the request - Brazeau County does not host a cemetery workshop. as submitted. - As directed by Council.
Preferred Strategy/Outcome: Option "a" that Council direct Administration to host a cemetery workshop for cemeteries operating within Brazeau County.
Brazeau County - Request for Council Decision - Cemetery Workshop Page 2 of 3 79 3. IMPLICATIONS OF RECOMMENDATIONS
Organizational:
None
Financial: The workshop costs would come from the Cemeteries operating budget.
Brazeau County - Request for Council Decision - Cemetery Workshop Page 3 of 3 80 BRAZEAU COUNTY
REQUEST FOR COUNCIL DECISION Brazeai^^v County^
SUBJECT: Easyford Community Centre Service Agreement
DATE TO COUNCIL: March 28^ 2018
SUBMITTED BY: Colin Loose, Parks & Recreation Coordinator
ENDORSED BY: Director of Community Services REVIEWED BY CAO: tk/- FILE NO: /
Report/Document Attached X Available Nil
RECOMMENDED ACTIONS: That Council direct Administration to enter an agreement with the recommended operator for the operation of the Easyford Community Centre.
1. TOPIC DEFINED Executive Summary/Key lssue(s)/Concepts Defined: At the March 6"^ Council Meeting, Council made the following motion:
0271/18-03-06 Moved by A. Heinrich to receive for information and bring the discussion to the Council strategy session.
CARRIED
Refer to the attached report as supplied at the March 6*^ 2018 Council meeting for more information. Council did not discuss the Easyford Community Centre Agreement as part of the March 8"^ and 9^^ strategy session. Council presently has four options in order to move forward with a decision regarding the Easyford Community Centre.
Relevant Policy:
o None
Strategic Relevance:
o None
Brazeau County - Request for Council Decision - Easyford Community Centre Service Agreement Page 1 of 3 81 RESPONSE OPTIONS Option Analysis
a. Option "a" that Council direct Pros Administration to enter an - Satisfies the purchasing agreement with the Easyford agreement with the Community Centre Society recommended operator for the - Cost effective option for operating the community Easyford Community Centre centre Does not require adding administrative capacity to the County - Community centre would be operational In approximately 30 days.
b. Option "b" that Council direct Pros Administration to operate the - Satisfies the purchasing agreement with Easyford Easyford Community Centre Community Centre Society and add $218,697.00 to the 2018 operating budget Cons - Cost of $177,097.00 for adding administrative capacity to the County. - Community centre would not be operational until administrative capacity In-place, which could be over 60 days.
c. Option "c" that Council direct Pros Administration to maintain the - No additional financial Implications Easyford Community Centre In Its current condition Cons - Potential breach of purchasing agreement with Easyford Community Centre Society o Agreement states the County Is to maintain and operate the hall - Approximately 10 parties on the waiting list to rent the community centre will not be able to utilize the facility
d. Option "d" that Council direct Pros Administration to sell the - No additional financial Implications Easyford Community Centre - Brazeau County Is able to re-Invest the funds received from the sale of the community centre Into the community, as agreed to In the purchasing agreement with Easyford Community Centre Society Cons Potential breach of purchasing agreement with Easyford Community Centre Society
Brazeau County - Request for Council Decision - Easyford Community Centre Service Agreement Page 2 of 3 82 o Agreement states the County is to maintain and operate the hall - Approximately 10 parties on the waiting list to rent the community centre will not be able to utilize the facility
Preferred Strategy/Outcome: Option "a" that Council direct Administration to enter an agreement with the recommended operator for the Easyford Community Centre.
2. IMPLICATIONS OF RECOMMENDATIONS
Organizational: Option "a": Administration implements the annual maintenance of the hall and oversees the service agreement for the operation of the community centre. Option "b": Administration undertakes the maintenance of the hall, booking hall rentals, janitorial following rentals and all other aspects of operating the community centre. Option "c": Administration oversees the upkeep and maintenance of the community centre to maintain its current state. Option "d": Administration proceeds with the sale of the community centre.
Financial: Option "b" requires the allocation of funds to the annual operating budget as follows, to come from taxation: • $44,380.00 to Category 500 (Materials) • $131,397.00 to Category 100 (Salaries) • $11,320.00 to Category 200 (Contracted) • ($10,000.00) for revenue The financial implications would be ongoing and budgeted for annually. Note that the cost implications for 2018 would be approximately 75% of the total presented amount due to it's implementation in April 2018.
Brazeau County - Request for Council Decision - Easyford Community Centre Service Agreement Page 3 of 3 83 BrnzBoiJ^V County^ BRAZEAU COUNTY UPDATE REPORT TO COUNCIL
SUBJECT: Easyford Community Centre Service Agreement
DATE TO COUNCIL: March 6^ 2018
PREPARED BY: Lee Chambers Director of Community Services ^Ci Colin Loose, Parks & Recreation Coordinator
UPDATE INFORMATION:
At the February 20"^ Council Meeting, Council made the following motions:
0221/18-02-20 Moved by K. Westerlund to enter into an agreement with recommended operator for the operation of the Easyford Community Centre.
0222/18-02-20 Moved by A. Heinrich to table Kara's motion on the Easyford Community Centre Service Agreement until at least the next meeting.
CARRIED Please refer to the attached report as supplied at the February 20"* Council meeting for background information. Should Council not want to go with administrations recommendation in entering into a 1 year operating agreement, the alternative would be to hire staff to operate the hall. This would not be as cost effective as the current proposal. Estimated budget to operate the hall, using the Easyford associations past budget would be:
Operating Costs $ 44,380.00 ( maint, utilities, sup,janitorial etc) One full time employee $ 92,415.00 (includes benefits and associated costs ) Two part- time staff $ 50,302.00 ( based on 2(20) hr per week staff) Hall rental income ($10,000.00) Total annual expenses $177,097.00
Below is a summary of the capital grants approved by Council for community halls in the last 3 years, this excludes the annual operating grant.
Brazeau County - Report to Council - Eosyjord Community Centre Service Agreement Page 1 of 2 84 Community Hall capital Funding Brazeau County Provincial Grants (CFEP) 2015 Cynthia Community Hall out door rink *$150,000.00 Cynthia Community Hall upgrades $ 33,716.00 I Rocky Rapids out door rink *$150,000.00
$333,716.00
2016 Funnell Hall repairs $55,029.20 i $ 30,814.00 Emergency repairs for LIndale Hall $62,696.50 i $ 57,000.00 Emergency repairs for Whitby Hall $46^200.00 L Violet Grove Playground 64,567.00 j^s/Msiai i 2017 - j ■ •
Lodgepole Hall Renovations $47^48.00 i *;
i $47,048.00 1
i
approximately
Brazeau County- Report to Council- Easyford Community Centre Service Agreement Page 2 of 2 85 BRAZEAU COUNTY
Brazem^^v REQUEST FOR COUNCIL DECISION County'
SUBJECT: Easyford Community Centre Service Agreement
DATE TO COUNCIL: February 20^ 2018
SUBMITTED BY: Colin Loose, Parks & Recreation Coordinator
ENDORSED BY: Directorof Community Services ^
REVIEWED BY CAO:
FILE NO:
Report/Document Attached X Available Nil
RECOMMENDED ACTIONS: That Council direct Administration to enter an agreement with the recommended operator for the operation of the Easyford Community Centre. That Council add $61,150.00 to the 2018 operating budget for the operation of Easyford Community Centre.
1. TOPIC DEFINED
Executive Summary/Key lssue(s)/Concepts Defined:
At the May 2"^", 2017 Council meeting. Council passed the following motion:
0447/17 Moved by S. Mahan that Brazeau County take over the Easyford Community hall, as is where is, for the price of $1.00. The Easyford Community Hall is to be run as a Community Hall by Brazeau County for the use and enjoyment of all Brazeau County residents. Should the hall be sold at any time after a period of one year, the monies received by Brazeau County are to be kept in a restricted account for the residents of Easyford Community to decide where the money is to go. Examples would be a new campsite, skating rink or anything that would benefit the residents of Easyford Community.
Further to this motion, be it known that should a new board want to run the Community Hall that option would be open for them to do so.
CARRIED UNANIMOUSLY
The transfer of the community centre occurred on October 27'^, 2017. A tender for the operation of the community centre was drafted, advertised, subsequently a proposal was selected and the selected proposal is recommended for approval. An agreement has been drafted that would have
Brazeau County - Request for Council Decision - Easyford Community Centre Service Agreement Page 1 of 3 86 a term of 1 year with an option to renew the agreement should both parties mutually agree. Refer to Appendix "A"for the draft service agreement.
For the implementation of the proposal for operating the Easyford Community Centre, Administration recommends that Councii approve the addition of $61,150.00 to the operating budget. Refer to the table below for an overview of the estimated operating costs to the County:
Initial Expense Annual Expense Security System $ 6,600.00 $ 400.00 Wheelchair Accessibility $ 35,000.00 $ Building Maintenance $ $ 1,650.00 Fire Suppression $ $ 1,000.00 Gravel $ $ 500.00 Insurance $ $ 2,000.00 Natural Gas $ $ 3,000.00 Power $ $ 3,000.00 Septic $ $ 1,000.00 Operating Allowance* $ $ 7,000.00 TOTAL $ 41,600.00 $ 19,550.00 County Revenue ($ 500.00) ^Operating allowance would be proportional to organization's operating expenses,to a maximum of $7,000.00
Currently, the Easyford Community Centre is not protected by a security system. A security system is recommended to protect the hall as well as the assets within it. Additionally, the community centre has an accessibility ramp made of wood that does not satisfy the requirements of a public facility. A permanent upgrade to the main entrance would improve access to the hall for handicapped patrons, ensuring access through a much wider doorway along with improved access to the parking lot.
The addition of funds to the annual operating budget includes maintenance, fire suppression system inspection, utilities, gravel for the parking lot, and Insurance; all of which are necessary for the community centre to operate.
Finally, the Administration recommends the allocation of $7,000.00 to the operating budget for remittance to the operators. Similar to the FIN-7 policy, the operators would be eligible for reimbursement of 50% of their operating expenses to a maximum of $7,000.00. This subsidy would assist to ensure that the operators are able to remain financially viable.
Relevant Policy:
o None
Strategic Relevance:
o None
Brazeau County - Requestfor Council Decision - Easyford Community Centre Service Agreement P3Ee2of4 87 RESPONSE OPTIONS
Option Analysis
a. Option "a" to direct Brazeau County is able to provide the service of a Administration to enter an community centre to the Easyford area. agreement with the - New operator is able to begin operating the recommended operator for the community centre on the County's behalf for the Easyford Community Centre period of 1 year.
b. Option "b" that Council add - Financial implications of approximately $61,150.00 $61,150.00 to the 2018 for the County to begin operating the community operating budget for the centre. operation of Easyford Community Centre.
c. Option "c" to reject the request - As directed by Council as submitted
Preferred Strategy/Outcome: Option "a" that Council approve the draft agreement as presented and direct Administration to enter the contract with the recommended operator. Option "b" that Council add $61,150.00 to the 2018 operating budget for the operation of Easyford Community Centre.
IMPLICATIONS OF RECOMMENDATIONS
Organizational: Option "a": Administration implements the annual maintenance of fire protection equipment, installs a security system, and improves handicap access to the hall to public facility standards. Option "b"; Administration oversees the service agreement for the operation of the community centre.
Financial: Option "b" requires the allocation of funds to the 2018 operating budget as follows: • $500.00 to GL 02-74-01-511
• $41,600.00 to GL 02-74-01-239 And requires the allocation of funds to the annual operating budget as follows;
• $8,400.00 to GL 02-74-01-239 • $2,650.00 to GL 02-74-01-253 ^ • $2,000.00 to GL 02-74-01-271 ^ • $3,000.00 to GL 02-74-01-541
Brazeau County • Request for Council Decision - Easyford Community Centre Service Agreement Ppflo 3 of 4 88 $3,000.00 to GL 02-74-01-542 $500.00 to GL 01-74-01-499
Brazeau County - Requestfo r Council Dedsion - Easyford Community Centre Service Agreement
89 Brazeau County Service Agreement Contract(2018 - 2019) Easyford Community CetLlre
90 Table of Contents
Article 1 - Definitions 3
Article 2- Operator's Responsibilities and Rights 3
Article 3- Term 4
Article 4- Financial Obligations 4
Article 5- Indemnification and Insurance 4
Article 6- Operator's General Covenants 5
Article 7- Operator's Covenants to Operate and Maintain 6
Article 8- Operator's Annual Plan 7
Article 9- Covenants of the County. 7
Article 10- Substantial Damage and Destruction 8
Article 11 - Rights ofthe County 8
Article 12- Default, Appeal and Termination 9
Article 13- Freedom of Information and Protection of Privacy 10
Article 14- Notice 11
Article 15- General Conditions .11
Article 16- Interpretation 12
SCHEDULE"A" 14
SCHEDULE'®" 15
SCHEDULE"C" 16
SCHEDULE"D" 17
91 THIS SERVICE AGREEMENT is made as of the day of ,2018.
BETWEEN:
BRAZEAU COUNTY Cthe County")
-AND-
(the "Operator")
WHEREAS the County owns the Easj^ord Community Centre and wishes for it to be operated and maintained for the benefit ofthe public;
WHEREAS the Operator wishes to operate the Easyford Community Centre on the terms set out in this Agreement;
NOW THEREFORE in consideration ofthe obligations set out in this Agreement,the County and the Operator agree as follows:
Article 1 - Definitions
10.1 "Premises" means the lands described in Schedule"A" and for greater clarity, is outlined in bold in Schedule "A", and includes all buildings, structures, improvem«its, fixtures and facilities located on the lands;
10.2 "Community Centre" means the Easyford Community Centre, which is located on the Premises;
10.3 "Council" means the municipal council of Brazeau County, and
10.4 "Renters" means the persons who have entered an agreement wifii the Operator for use ofthe Community Centre.
Article 2- Operator's Responsibilities and Rights
2.1 The Operator has fiie responsibility to:
a. rent the Premises to Renters for community hall purposes and provide assistance and information to membars ofthe public wishing to rent the Premises; b. collect from Renters a waiver ofliability in a form approved by the County and the approved fees for use ofthe Premises and remit the waiver of liability and fees to the County in accordance with this Agreement; c. operate and maintain the Premises, as described in Schedules"C" and "D"; and d. provide public safety and control for the Premises.
2.2 The Operator has the responsibility to control the Premises to ensure safe and orderly use including:
a. regulation ofthe activities of Renters of the Premises;
92 b. regulation of the use of vehicles and equipment on the Premises; and c. contacting Commimity Peace Officers for presence and R.C.M.P. for enforcemait, as required.
2.3 The Operator shall use reasonable efforts to ensxire that Renters of the Premises:
a. do not carry on prohibited activities; b. will be reasonably safe in using the Premises for the purposes for which they are invited or permitted to be there; and c. do not enter areas of the Premises that the Operator has advised them are not to be entered.
2.4 The Operator may:
a. purchase advertising for the Premises; and b. promote the use of the Premises.
Article 3- Term
3.1 Subject to earlier termination in accordance with this Agreement,the term of this Agreement begins on the commencement date which is:
the day of ,2018
and expires at the close of the day of ,2019.
3.2 This Agreement may be renewed provided both parties mutually agree in writing.
Article 4- Financial Obligations
4.1 No later than thirty(30) days after the end of the term,the Operator shall deliver to the County information including:
a. reports on the volume and types ofbookings; b. copies of all completed waivCTS ofliability and evidence ofRentes' insurance for the past year's rentals; c. information requested by the County concerning the Operator's operations under this Agreement; d. audited financial statements of the Operator relating to the Operator's services under this Agreement; and e. any other financial information as requested.
4.2 If this Agreement is renewed,the Operator must deliver the information required in section 4.1 within thirty(30) days of the end of each ofsubsequent year of operations.
4.3 The Operator shall, within 7 days after the end of each month, deliver to the County:
a. all fees paid to the Operator for use of the Premises; and b. an invoice for services rendered for the amount of$
Article 5- Indemnification and Insurance
93 5.1 The Operator shall indemnify and hold harmless the County, its councillors, employees and agents, from any and all claims, demands, actions and costs whatsoever that may arise, directly or indirectly, out of any act or omission of the Operator, its employees or agents, in the performance by the Operator ofthis Agreemait.
5.2 Such indemnification shall survive this Agreement.
5.3 The Operator shall, at its own expense and without limiting its liabilities herein, maintain the insurance referred to in Schedule "B". Such insurance shall be in accordance with the Insurance Act, RSA 2000, c.I-3 as amaided or rq)laced from time to time. The Operator shall provide a copy ofthe insurance policy to the County as set out in Schedule "B".
5.4 The Operator shall insure that any Raiter provides evidence of host liability insurance if, in the determination of the Operator, such insurance is required for the event. Ifthe Operator determines that such insurance is required, the Operator shall provide a copy of the proof ofinsurance to the Covinty in accordance with section 4.1
Article 6- Operator's General Covenants
6.1 The Operator shall comply with all the terms and conditions of the Agreement.
6.2 The Operator shall comply with all written directions given by the County relating to the Premises.
6.3 The Operator shall:
a. pay when due all taxes (including G.S.T.), assessments and charges that relate to the Operator's operations in respect ofthis Agreement; b. obtain all permits, registrations or licenses required in respect of operations of the Premises, and shall require all Renters to obtain any necessary permits or registrations in respect of their use of the Premises,including but not limited to liquor permits; c. obtain,fi x)m any Renter a waiver ofliability, d. comply with all applicable laws; e. ensure that it has appropriate coverage as provided for under the Workers' Compensation Act, RSA 2000, c. W-15 as amended or replaced from time to time; and f. provide the County with proof ofcompliance ofthe obligations in section 6.3 upon request.
6.4 The Operator and its staff shall attend informational meetings at the request ofthe County.
6.5 The Operator shall not misrepresent the Operator's rights, status or obligations under this Agreement
6.6 The Operator shall encourage public enjoyment ofthe Premises and refrain from any act that would negatively affect the reputation or enjoyment of the Premises.
6.7 The Operator shall wisure that its staff at the Premises are readily identifiable to Renters and the public as the Operator's staff and shall raisure that its staff provides a good quality of customer service.
6.8 The Operator shall provide the Coxmty with copies of all promotional information intended to be used by the Operator to promote the Premises and shall refrain from using any information to which the County objects. The Operator shall make available to the public any promotional material provided by the
94 County and shall promptly post closwe,informational and safety notices from the County in a prominent public place. 6.9 The Operator shall ensure that its staff(employees, agents and subcontractors) are knowledgeable about the Premises and permitted conduct in respect of the Premises.
6.10 The Operator shall be responsible for the conduct ofits staffin respect of the Premises and Renters and the public and any violation by the Operator's staff is deemed to be a violation by the Opwator for the purposes of this Agreement.
Article 7- Operator's Covenants to Operate and Maintain
7.2 The Operator shall:
a. at the end ofthe term, return the Premises to the Coimty in materially the same condition as the Premises were received, reasonable wear and tear excepted and subject to written exceptions expressly allowing or requiring variations and excepting repairs due to accidental loss that are covered rmder the County's insurance program; b. immediately advise the Cormty of any accidental damage or loss to the Premises from any cause including fire, theft, vandalism or ne^igence of the Opa"ator or others; and c. subject to the approval of the insurers of the Operator and the Coimty, pay for or repair, as required by the County, any damage to the Pranises caused by the Operator.
7.3 With respect to any fixtures and materials provided by the County and listed below, the Operator shall:
a. at the end ofthe term, return to the Coimty all equipment and fixtures in a good state of rq)air, reasonable wear and tear excepted. These shall include:
i. Community Centre; xxii. 1 Cardiac Science AED ii. outhouse; xxiii. 1 wall mount first aid kit iii. 7 fire extinguishers xxiv. 1 mop and bucket iv. 6 rolling storage frames(20') XXV. 1 vacuum and hose(20') V. 1 podium xxvi. 1 Uniden phone vi. 1 soft drink dispenser xxvii. 1 Radio Shack answering machine vii. 2 microwaves xxviii. 6 garbage receptacles viii. 1 wheel dolly xxix. 1 Bunn coffee machine ix. 1 microphone stand XXX. 23 rectangular plastic folding X. 1 projector tables(7') xi. 2 buffet steam tables xxxi. 207 folding chairs xii. 2 slow cookers xxxii. 22 fixed chairs xiii. 168 wine glasses xxxiii. 22 round plastic folding tables(5') xiv. 2 large floor brooms xxxiv. 9 round wood folding tables(5') XV. 1 saga amplifier XXXV. 2 plastic serving trolleys xvi. 1 step ladder(12') xxxvi. 1 Coldmatic cooler xvii. 1 step laddar(10') xxxvii. 1 Habco cooler xviii. 1 stqp ladder(4') xxxviii. 1 Crosley mini fiidge xix. 1 step ladder(2') xxxix. 1 Bosch stove XX. 1 extension ladda:(11') xl. 1 Panasonic microwave xxi. 1 rectangular wood table(7') xli. 28 dishwasher trays
95 xlii. 324 drinking glasses xlvi. 1 Kenmore deep freezer xliii. 200 plates xlvii. 1 white board xliv. 30 bowls xlviii. 1 child high chair xlv. 200 coffee cups
7.4 The Operator shall:
a. collect waivers of liability and fees from all Renters; b. collect all fee increases commencing on the day that the increase is effective; c. pay all money due to staff and other creditors arising in respect ofoperations under this Agreement; and d. collect and remit to Revenue Canada any required tax on goods and services including the G.S.T.
7.5 The Operator shall:
a. operate the Premises in compliance with the operational standards provided by the County to the Operator during the term ofthis Agreement; b. comply with the Annual Operating Plan as approved by the County; and c. upon the request ofthe County, provide a written statement of all materials and supplies used by the OpCTator in respect of the Premises and the frequency of cleaning and maintenance activity.
Article 8- Operator's Annual Plan
8.1 If this Agreement is renewed, no later than thirty(30) days after the date ofrenewal offr iis agreenent, the Operator shall submit to the County for approval, an Opiating Plan tiiat includes the following information for the upcoming season:
a. any changes with respect to the Operator including principals, officers, addresses, telephone and fax numbers; b. names offi ie Operator's key personnel and current contact person with a description of duties, responsibilities and experience; c. proposed method to d^ with the public safety and control including fire suppression;(the County may ban fires at any time); d. description ofthe advertising and promotional plan; e. a list of the Operator's fees; f. description ofrecreational services proposed to be offered by the Operator on the Premises; g. details on any changes to the Operator's operations from the previous year not otherwise id^tified in writing to the Countj^ h. provision ofinformation otherwise requested in writing by the County; and i. Kcecution ofthe proposed plan by the Operator with a space for the Coxmty to indicate its written approval or direction to amend.
8.2 If this Agreanent is renewed for a term in excess of one year, the Operator must submit an Operating Plan as required by section 8.1 within thirty(30) days of the end ofeach subsequent year of operations.
8.3 If the County objects to the Operator's proposed Operating Plan, the County shall notify the Operator of its objections in writing within thirty(30) days from receipt ofthe Operating Plan.
Article 9- Covenants of the Countv
96 9.1 The County shall pay the invoices submitted by the Operator in a timely manner.
9.2 The County may set off amounts owing to the Operator from any amounts owing by the Operator to the Coimty.
9.3 The Coxmty shall encourage recreational use and enjoyment of the Community Centre by:
a. promoting parks and recreation in the County; and b. providing information including highway signs for the Community Centre.
9.4 The County shall:
a. provide the Operator with keys to the Premises; b. provide the Operator with days' notice of any increases in the fees to be charged for the rental ofthe Pranises; c. provide information to the Operator in respect of the County's directives and policies; and d. vindertake all maintenance and repairs of the playground on the Premises; e. undertake the maintenance and repairs as set out in Schedule "C".
Article 10- Substantial Damage and Destruction
10.1 If substantial damage or destruction ofthe Premises occurs, within sixty(60) days after such damage or destruction,the County may give thirty(30) days written notice to the Operator, terminating this Agreement. At the ©tpiry ofthe thirty(30) days notice, the Agreement is terminated.
10.2 If tiie Operator is given notice pursuant to article <10.1>, the Operator shall:
a. terminate any rental agreements and provide notice to any Renters that the Agreement is terminated; and b. remove the Operator's equipment fiom the Pranises.
10.3 If substantial damage or destruction ofthe Premises occurs and the County does not terminate this Agreement as set forth above,then notwithstanding anything in this Agreement to the contrary:
a. the County shall be entitled to do or cause all things necessary to be done in order to rectify the substantial damage or destruction ofthe Premises as soon as reasonably possible; and b. during the time of rectification by the County as set forth in section 10.3, the Operator shall only be excused fium canying out those of its obligations under this Agreement which are rend^ed impossible to carry out during the course of such rectification by the County and only for so long as such rectification makes carrying out of such obli^tions impossible, all as detmnined by the County, acting reasonably.
Article 11 - Rights of the Countv
11.1 The Coimty retains all rights with respect to the Premises not expressly granted to the Operator including, but not limited to the following:
a. the right for its represraitatives to have unimpeded access at anytime and anywhere in and to the Premises;
8 97 b. the right to manage, protect, develop, construct, repair, alter, and maintain buildings, equipment, structures, improv«nents and resources of the Coimty in respect of the Premises,in accordance with the attached Schedules"C & D"; c. the right to grant further rights to use and occiQ)y the Premises, provided the exercise of such rights does not unreasonably interfere or compete with the Operator's rights under this Agreement; d. the right to inspect the Operator's operations in the Premises; e. the ri^t to impose, amend, delete or replace existing operational standards and to introduce new operational standards from time to time in consultation with the operator; and f. the right to implement survey programs in the Premises or elsewhere to obtain comments from Renters with respect to services provided in the Premises;
Article 12- Default Appeal and Termination
12.1 The Operator is in default of this Agreement ifthe Operator fails to do any of the following:
a. pay when due any money payable pursuant to this Agreement; b. comply with any obligations required by this Agreement; c. comply with the provisions ofthe Parks Control Bylaw, Bylaw 680-09 as amended or replaced from time to time; d. follow the written directions ofthe County in respect ofthe Premises within a reasonable time;
or e. provide a reasonable level of customer service to Renters ofthe Premises.
12.2 If the Operator is in default ofthis Agreement, the County may cancel the contract; written notice is all that is required.
12.3 The Operator shall deal directly with the representative of the County. The representative of the County for the purposes of this Agreement is the Director of Community Services or designate.
12.4 Ifthe Operator disputes a written direction of die County, the Operator shall promptly give the representative of the County notice in writing ofthe decision or written direction, the objection and detailed reasons for the objection. The representative ofthe County shall promptly respond in writing. Upon receiving the written response ofthe representative ofthe County, die Operator may appeal to the Council the decision ofthe representative ofthe County by giving prompt notice in writing ofthe decision or written direction, the objection, the response of the representative of the County and detailed reasons for the appeal.
12.5 Ifthe Operator does not prompdy object to a written direction ofthe County or promptly appeal the response ofthe representative ofthe County, then the Operator is deemed to have accepted the written direction or response as valid in req)ect ofthis Agreement.
12.6 The County may delegate to another person the power to consider an appeal. Ifthe County does delegate the power to hear an appeal, the County shall provide written notice to the Operator of the delegation.
12.7 The Coimty may give the Operator written notice of termination for cause ofthis Agreement if any of the following events occur:
98 a. the Operator files a petition in bankruptcy, is adjudged bankrupt, makes an assignment for the benefit of creditors, becomes insolvait or takes the benefit or protection of any statute for bankrupt or insolvent debtors; b. any ofthe Operator's assets are seized in execution or any similar process; c. an order is made or resolution is passed for the Operator to be liquidated or wound up or if a petition is filed for the Operator to be dissolved, liquidated or wound up; d. the Operator is determined to be in default of any contract other than this Agreement in effect between the Operator and the County; or e. the Premises are, in the County's opinion, destroyed or significantly damaged by any cause whatsoever.
12.8 The Coxmty may give the Operator thirty (30) days' written notice of termination without cause ofthis Agreement if the Premises are, in the County's opinion, required in whole or in part for another public purpose,
12.9 The Coxmty may, without cause firom or breach of this Agreement or any other reasons whatsoeva*, terminate Ais Agreement at any time upon thirty(30) days' written notice of termination to the Operator.
12.10 The Operator shall not be entitled to any compensation fix)m the County, whether for damages or otherwise, ifthis Agreement is terminated, except for the amount owing to the Operator for services provided by the Operator until the date of termination.
12.11 Upon expiry or termination ofthis Agreement the Opa-ator shall remove all chattels owned by the C^aator fix)m the Premises and return all keys to the Coxmty. This shall be done within thirty(30) days ofthe date of expiry a termination.
12.12 Upon expiry or termination ofthis Agreement, all improvements on, made to, affixed to or buried unda the Premises by the Opaator vest in the County absolutely.
12.13 Nothing in this A^«ement shall operate to prevent the County firom pursuing any remedy available to it at law or equity. The Opaator shall pay to the Coimty, on demand, all expenses attributable to such actions in respect ofthe Operator's failure to perform its obligations unda this Agreement.
Article 13- Freedom of Information and Protection ofPrivacv
13.1 If the Operator obtains personal information in the course of providing services, it shall collect, use or disclose that information only in accordance with the Freedom ofInformation and Protection ofPrivacy Act,RSA 2000, c.F-25 as amended or replaced finm time to time.
13.2 Notwithstanding the termination or expiry of this Agreement, the parties acknowledge that information and records compiled or aeated unda this Agreement which are in the custody ofeitha party are subject to the Freedom ofInformation and Protection ofPrivacy Act.
13.3 If the Operator receives a request for any ofthe records held by it arising fi*om the provision of the services:
a) If the request is received fix)m the County, the Opaator shall forward the information and records to the County within twenty(20) calendar da}^ firom the official request by the County;
10 99 b) If the request is received from a third party, the Operator shall notify the County as soon as possible about the request and shall forward the information and records to the County within twenty(20) calendar days from the date ofthe third party request in order to enable the County to respond to the request.
13.4 This Section shall survive the termination or expiry ofthis Agreement.
Article 14- Notice
14.1 Any notice, direction, consent or request given by the Operator or the County shall be in writing and delivered to tiie address noted below or the address in Alberta substituted by written notice:
a. COUNTY Director of Community Services Brazeau County 7401, Township Road 494 Box 77 Dra34;on Valley, Alberta T7A IRl Phone:(780)542-7777
b. OPERATOR
14.2 The Operator shall designate, in writing, a current contact person for the purposes of this Agreement.
14.3 Notwithstanding any other provision ofthis Agreement, any notice, direction, consent or request to be given by the Coimty to the Operator is properly given if it is given to the Operator's designated contact person or posted in a conspicuous place on the Premises.
Article 15 - General Conditions
15.1 The Operator is an independent contractor and not the agent, employee,joint venture or partner ofthe County and nothing in this Agreement gives the Operator any authority to bind tiie County in any way.
15.2 The County and the Operator agree that this Agreement may be inspojted by the Public at the times and places specified by the County.
15.3 Each Schedule to this Agreement and each written operational standard provided by the County to the Operator is an integral part ofthis Agreement. If there is any inconsistency betw^n the Articles ofthis Agreement,the Schedules or the written operational standards, then the Articles shall govern.
15.4 Except ofthe negligence of the County causing direct loss to the Operator, the County is not liable for any damage, expense or loss ofthe Operator from any cause including strikes, acts of God, vandalism or other interference with the Operator,the Operator's assets or the Premises.
15.5 If, in the opinion of the County,temporary closure ofthe Premises is advisable for any reason including concerns in respect of wind,flood, fire hazard, pollution or public safety, then the Operator shall promptly cooperate in the closure ofthe Premises and the Coimty shall not be liable for any damage, expense or loss ofthe Operator as a result ofthe closure. 11 100 15.6 No waiver by the County of any breach ofthis Agreement is binding rmless given in writing. No waiver of any breach ofthis Agreement shall constitute a waiver of any further breach. 15.7 The Operator shall not assign, transfer, mortgage, sublicense or grant any ofits rights under this Agreement without the prior written consent of the County, which consent may be withheld for any reason.
15.8 Ifthe Operator is a corporation, the Operator shall not sell, assign, transfer or dispose of shares in the corporation without giving the County advance notice ofthe changes in the ownership ofthe corporation.
15.9 Ifthe Operator is a non-profit organization, the Operator shall not dissolve, subside or abandon the organization without giving the County advance notice ofthe changes to the status ofthe organization.
Article 16- Into-pretation
16.1 In this Agreement, unless the context requires otherwise, the singular includes the plural and vice versa, and the masculine gender includes the feminine and neutral genres and vice versa.
16.2 In this Agreement, the word "may" shall be construed as permissive and empowering. The words "must" and "shall" are to be construed as imperative.
16.3 This Agreement,the Schedules attached to it and any written operational standards or written directions ofthe County constitute the entire agreement between the parties concerning the subject matter ofthis Agreement. All prior agreements, discussions, representations, warranties and covenants are merged in this Agreement. There are no warranties, representations, covaiants or agreements, expressed or implied, between the parties except those expressly set forth in this Agreement.
16.4 The captions and headings in this Agreem^t are for convenience and are not to be construed as defining or in any way limiting the scope or intent ofthe provisions ofthis Agreement
16.5 This Agreement shall be interpreted according to the laws of the Province of Alberta.
16.6 If any part of this Agreement is found to be unenforceable, fiiat part shall be considered separate and severable and the other parts shall remain enforceable to the fullest ^tent permitted by law.
IN WITNESS WHEREOF the County and the Operator have executed under corporate seal this Agreement as of the date first written above.
Per:
Witness Per: SEAL
BRAZEAU COUNTY 12 101 Per:
Per: Witness
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13 102 SCHEDULE"A" LEGAL DESCRIPTION AND MAPS
The legal location of lands to which this Agreement pertains are described as follows:
ALL THAT PORTION OF THE SOUTH EAST OUARTER OF SECTION SEVEN(7) TOWNSHIP FIFTY (50) RANGE EIGHT (8) WEST OF THE FIFTH MERIDIAN. IN THE SAID PROVINCE. DESCRIBED AS FOLLOWS: COMMENCING AT THE POINT OF THE INTERSECTION OF THE EAST BOUNDARY OF THE SAID OUARTER SECTION WITH THE NORTHERLY LIMIT OF THE ROADWAY AS SHOWN ON ROAD PLAN 281Ceu. (N 0 W A B A ND 0 N E D) THENCE NORTHERLY ALONG THE SAID EAST BOUNDARY FOUR HUNDRED AND NINETY FIVE (495) FEET. THENCE WESTERLY AND PARALLEL TO THE NORTHERLY LIMIT OF THE SAID ROAD THENCE EASTERLY ALONG THE SAID LIMIT TO THE POINT IN THE NORTHERLY LIMIT OF THE SAID ROAD THENCE EASTERLY ALONG THE SAID LIMIT TO THE POINT OF COMMENCEMENT. THE LAND HEREBY DESCRIBED CONTAINING 2.43 HECTARES (6 ACRES) MORE OR LESS.
EXCEPTING THEREOUT ALL MINES AND MINERALS AND THE RIGHT TO WORK THE SAME.
-,v a 125^25- 50 '' ' ' I '' I '
X
14 103 SCHEDULE «B" VEHICLES,EQUIPMENT AND LIABILITY INSURANCE
B.l Vehicles and Equipment
The Operator shall submit a list of vehicles and equipment to be used in the operations and provide copies ofregistration and insurance documents for all vehicles used in performing the Agreement on an annual basis.
B.2 Insurance
The Operator must obtain and maintain the following insxirance:
a. Comprehaisive or Commercial General Liability in an amount not less than $5,000,000.00 per occurrence(annual general aggregate, if any, not less than $5,000,000.00)insuring against bodily injury, personal injury and property damage including loss of use thereof. Such insmance shall include blanket contractual liability, products and completed operations liability, non- owned automobile liability, employees as additional insureds, tenant's/occupier's legal liability in an amount suited to its occupancy of the County's Premises, and name Brazeau County as additional insured. A copy of valid insurance must be provided to the County on an annual basis.
b. Automobile Liability Insurance on all vehicles owned, operated or licensed in the name of the Operator in an amount not less than $2,000,000.00.
c. "All Risks" property insurance on a replacement cost basis on all property owned by the Operator, and such insurance is to extend to flie Operator's legal liability for the equipm^it of the County in its care, custody or control. Coverage shall be in forms and amounts sufficient to cover the value of the destroyed prop«ty or the cost of its repair.
d. Ifthe Operator chooses to host a function at the hall, the Operator will provide host liability insurance for the event.
B.3 The Operator shall ensure that die Comfffehensive or Commercial General Liability policy ofinsurance required above is en(k)rsed to provide the County with thirty(30) days advance written notice of cancellation or mat^al change.
B.4 The Operator shall provide evidence satisfiictory to the County diat all required insurance is obtained prior to die commencement ofthis Agreement, and shdl prompdy provide the County with a certified true copy of eadi policy.
15 104 SCHEDULE «€" MAINTENANCE AND REPAIRS
C.l Maintenance Responsibilities ofthe Operator
The Operator shall undertake all minor maintenance ofthe Community Centre, including:
SL The entrance, washroom, kitchen, floor, carpet, and window cleaning; b. grass cutting, turf care and other necessary landscaping; c. snow removal from the steps and walkways; d. septic removal; e. all tidying of the premises; and f. ranoving all garbage from the Premises and disposing at a landfill.
The Operator shall ensure that:
a. washrooms are kept clean, tidy and are well stocked with toiletries, air fresheners and soap; b. the Pranises are kept free of litta, free of obstructions or hazards, and the Community Centre is organized in a convenient manna; c. the Premises has the required permits for the use of the kitchen, including any liquor permits which may be required; and d. any Renta has the required permits,including any liquor permits which may be required by the Renter's use ofthe Premises.
The Operator shall undertake all minor repairs ofthe Community Centre. A minor repair, for the purposes ofthis Agreement,is defined as a repair ofless than $1,000.00. Minor repairs include:
a. repair to all rppliances, fixtures and equipmait; and b. rqrair of damage to any part of the Premises.
C.2 County's Responsibilities
The Coimty shall be responsible for:
a. capital repairs ofthe Premises excluding damage and improvements; b. water well shock chlorination; c. maintaining file approach and parking lot on the Premises; and d. weed control on the Premises.
C.3 Unanticipated Expenses
In the event that an unanticipated and necessary expense arises that is not set out in Schedule "C",the County will decide whether to undertake the expense or delegate it to the Operator.
C.4 Emereencv Situations
In an emergent situation, the Operator will use its bestjudgment to manage the situation, arrange the repairs and discuss with the County at the soonest possible time afterwards.
16 105 SCHEDULE «D" OPERATIONAL STANDARDS
D.l The Operator will operate the Premises to the following operational standards:
a. the public is given equitable opportunity for booking the Premises for recreational use; b. the public is able to contact the Operator during regular business hours; c. Renters are able to contact the Operator during the period they have reservations for the Premises; d. complaints are responded to equitably, and are recorded and provided to the County as requested; e. no fireworks will be discharged from the Premises at any time for the duration ofthis Agreement; and f. the Operator is knowledgeable about the premises.
D.2 The Opwator will ensure that public notices and information given to the Opa^ator by the County is made available to the public.
D.3 The Operator will ensure that all communication regarding the operation the Community Centre is professional, aesthetically pleasing and is displayed publicly at all times.
D.4 The Opaator will, at least once afta each reservation, aisure the Community Centre is inspected for damage,theft and cleanliness.
D.5 The Operator shall monitor and documait all incidents involving infi'actions ofrules and regulations and provide that information to tihe County as requested.
17 106 Brazeau County' BRAZEAU COUNTY
UPDATE REPORT TO COUNCIL
SUBJECT: GAG Expenses - 2016-2017
DATE TO COUNCIL: March 28, 2018
PREPARED BY: Brenda Christie, Director of Corporate Services
UPDATE On February 20, 2018 Council made the follo\A/ing motion: INFORMATION: 0236/18-02-20 Moved by H. Swan to direct Administration to generate the CAO expense report for the past two years for Council's review on March 6, 2018.
CARRED UNANIMOUSLY With Administration finalizing our year end process and preparing for the on site visit of the auditors, the report was not ready for presentation at the March 6 Council meeting. As per Council's direction. Administration has compiled a summary of the CAO's credit card and expense claims for the past two years. In the attached chart. Council will see the breakdown of expenses for information. The 'other' category under expenses includes items such as parking, cab fare and association dues. Previous Council's direction from 2011 was to post the CAO's expenses on the County website. Administration requests Council confirms the process and information they would like to see posted.
Brazeau County - Report to Council - CAO Expenses - 2016-2017 Page 1 of 1 107 2016 - 2017 CAO EXPENSE REPORT SUMMARY
MONTH MILEAGE MEALS/ACCOM TRAINING OTHER
Jan-16 $470.90 $643.99 $315.00 Feb-16 $316.45 $192.54 $41.45 Mar-16 $156.60 $909.78 Apr-16 $156.61 $215.93 May-16 Jun-16 $156.61 $267.91 $21.00 Jul-16 $151.20 $311.25 $33.54 Aug-16 Sep-16 $303.58 Oct-16 $153.36 $786.03 Nov-16 $153.36 $1,390.12 $189.00 Dec-16 $511.89 $335.00
TOTALS $1,715.09 $5,533.02 33.54 $901.45
MONTH MILEAGE MEALS/ACCOM TRAINING OTHER
Jan-17 $153.36 Feb-17 Mar-17 $156.60 $702.73 $104.20 Apr-17 $301.33 $143.69 May-17 Jun-17 Jul-17 $307.81 $378.19 $68.24 Aug-17 $149.05 $219.51 Sep-17 $181.44 $299.84 Oct-17 $147.97 $463.08 Nov-17 $181.44 $330.56 Dec-17 $154.44 $33.00
TOTALS $1,733.44 $2,537.60 $205.44
108 BRAZEAU COUNTY
REQUEST FOR COUNCIL DECISION Brazeau County'
SUBJECT: Origin-Destination Survey - RR73 Ring Road (Helena Dr. Intersection)
DATE TO COUNCIL: March 28'^ 2018
SUBMITTED BY: Bhupesh Sakalley, Project Manager, Public Works & Infrastructur
ENDORSED BY: Winston Rossouw, Director, Public Works & Infrastructure
REVIEWED BY CAO: Jocelyn Whaley, CAO
FILE NO:
Report/Document Attached Available Nil
RECOMMENDED ACTIONS: Council approves option "a" to direct Administration to undertake Origin-Destination survey on RR73 / 18 Avenue (Ring Road)from 26 Avenue to Helena Drive Intersection and bring back update report to Council on June 19^^ 2018.
1. TOPIC DEFINED
Executive Summary/Key lssue(s}/Concepts Defined:
Administration updated Council on March 9*^ 2018 for proposed Origin-Destination survey to be undertaken on RR73/ 18 Avenue (Ring Road)from 26 Avenue to Helena Drive Intersection. This survey will provide valuable data on travel patterns, type of traffic and road use by the County and the Town of Drayton Valley residents. The Survey will also help in making an informed decision regarding area-wide transportation needs and services.
Relevant Policy:
None.
Strategic Relevance: Define responsibilities of respective municipalities in funding joint projects and benefit to the residents.
Brazeau County - Request for Council Decision - Origin-Destination Survey - RR73 Ring Road (Helena Dr. Intersection) Page 1 of 2 109 RESPONSE OPTIONS
Option Analysis
- Collect data related to travel patterns, a. Council approves option "a" to direct households, individuals and trips. Administration to undertake Origin- - Traffic volume. Type of Traffic and use Destination survey on RR73 /18 Avenue (Ring Road)from 26 Avenue of the Road. to Helena Drive intersection and bring back update report to Council on June 19, 2018.
b. Council approves option "b" to - Administration will bring back request receive the report for information. at a later date.
c. Council requires more information. - Recommendation/Direction from Council.
Preferred Strategy/Outcome: Council approves option "a" to direct Administration to undertake Origin-Destination survey on RR73 /18 Avenue (Ring Road)from 26 Avenue to Helena Drive Intersection and bring back update report to Council on June 19, 2018.
IMPLICATIONS OF RECOMMENDATIONS
Organizational:
External contract.
Financial:
$18,000 funds within current operating budget.
Brazeau County - Request for Council Decision - Origin-Destination Sun/ey - RR73 Ring Road(Helena Dr. Intersection) Page 2 of 2 110 BRAZEAU COUNTY
REQUEST FOR COUNCIL DECISION Brazeai^^V County*
SUBJECT: Offer to Sell CPO Vehicle (P-10) to the Town of Drayton Valley
DATE TO COUNCIL: March 28'^ 2018
SUBMITTED BY: Mike Kwirant, Supervisor of Supplies and Services
ENDORSED BY: Winston Rossouw, Director, Public Works & Infrastructure
REVIEWED BY CAO: Jocelyn Whaley, CAO
FILE NO:
Report/Document Attached X Available Nil
RECOMMENDED ACTIONS: Council approve option "a" to direct Administration to sell the excess CPO vehicle (P-10) to the Town of Drayton Valley at a price of $20,000.
1. TOPIC DEFINED
Executive Summary/Key lssue(s)/Concepts Defined:
On March 15'\ 2018 Administration advertised Unit P-10 on Alberta Association of Community Peace Officer's (AAPCO) website as per Clause F1 of FIN-2 Policy "Sale of Unwanted material, not covered by the Schedule of Fees By-Law, may be tendered, sold at public auction or advertisedfor sale in a manner appropriate to the type and volume of materials being disposed of".
Furthermore, on March 14*^ 2018 Administration received a written offer from the Town of Drayton Valley expressing an interest to purchase the CPO vehicle (P-IO) at an asking price of $20,000 (refer to Attachment 1).
Selling the vehicle to the Town of Drayton Valley will promote and foster inter-municipal relations and goodwill.
If Council elects to sell P-10 to the Town of Drayton Valley, Administration respectfully requests the Advertisement on AAPCO be removed.
Relevant Policy: FIN - 2 Purchasing Policy Strategic Relevance: Build and strengthened Inter-municipal relations.
Brazeau County - Request for Council Decision - Offer to Sell CPO Vehicle (P-10) to the Town of Drayton Valley Page 1 of 2 111 RESPONSE OPTIONS
Option Analysis
- The Town of Drayton Valley takes a. Council approves option "a" to direct possession of Unit P-10. Administration to sell the excess CPO vehicle (P-10)to the Town of Drayton Valley at a price of $20,000. (Attachment 1)
b. Council rejects the request and - Administration will be in compliance of support the advertisement on FIN - 2 Policy and complete the AAPCO to continue until Thursday, disposal of material or equipment. March 29^ 2018.
c. Council requires more information. - Defer/table request.
Preferred Strategy/Outcome: Council approves option "a" to direct Administration to sell the excess CPO vehicle (P-10)to the Town of Drayton Valley at a price of $20,000.(Attachment 1).
IMPLICATIONS OF RECOMMENDATIONS
Organizational:
None.
Financial:
Brazeau County receives revenue of $20,000 from the sale of Unit P-10.
Brazeau County - Request for Council Decision - Offer to Sell CPO Vehicle(P-10) to the Town of Drayton Valley Page 2 of 2 112 ATTACHMENT 1 DRAYTON VALLEY ^
March 14,2018 Brazeau County Box 77, 7401 Twp Rd 494 Drayton Valley, AB T7A IRl
OBJECT: LETTER OF OFFER TO PURCHASE 2013 DODGE DURANGO 4WD COMMUNITY POLICING VEHICLE
Dear Mike Kwirant;
The Town of Drayton Valley would like to purchase the 2013 Dodge Durango 4WD Community Policing Vehicle. The purpose of this letter of offer is to confirm our intentions with respect to purchasing this vehicle from Brazeau County.
1.The Town of Drayton Valley intends to purchase from Brazeau County the 2013 Dodge Durango 4WD Community Policing Vehicle.
2. Brazeau County as part of the sale of the vehicle will include the following components: - 143,664 Km - White exterior C/W CPO Vehicle striping and decaling Black interior - 5.7 L Hemi Engine - 6 spd Automatic 6SRFE Transmission - Cloth seats with front seat covers - Weathertech floor mats • Skid plate package Trailer tow package - Havis CF19 computer dock - DVI Watchguard Camera - Whelen series 500 light bar - Whelen gold series light siren controller - Shot gun mount - Silent patrolman Sentina model Rear traffic advisor CB radio 6- MD 400 portable scales - Aluminum scale box - Havis console - Extra winter tires and rims
5120-52 Street, Box 6837 Drayton Valiev.'AB T7A lAl Ph: 780-514-2200 j Pax: 780-542-5753 I draytonvalICi 113 3. The purchase price for the 2013 Dodge Durango 4WD Community Policing Vehicle and components listed in item 2 shall be for the asking price of $20,000.00.
4. In order to secure the purchase of the stated vehicle and the associated equipment the Town of Drayton Vailey will pay 100% of the asking price, which shall be promptly refunded in the event Brazeau County refuses this offer to purchase.
This document is a letter of offer to purchase only. It is not intended to be, and shall not constitute in any way a binding or legal agreement, or impose any legal obligation or duty on either Party. If the foregoing reflects our mutual statement of intention, please sign and return the enclosed copy of this Letter of Offer to Purchase.
Sincerely,
For Town of Drayton Valley For Brazeau County
Signature Authorized Signature f>rr) 114 BRAZEAU COUNTY Brazeai^^v REQUEST FOR COUNCIL DECISION County' SUBJECT: Municipal Energy Rebate Program DATE TO COUNCIL: March 28, 2018 SUBMITTED BY: Councillors Swan & Gressler Report/Document Attached X Available Nil RECOMMENDED ACTIONS: That Council approve the preparation of an implementation plan for an energy efficiency rebate program in line with the Provincial Government Program 1. TOPIC DEFINED Executive Summary/Key lssue(s)/Concepts Defined: Council is motivated to assist its residents in moving towards more energy efficient practices and investments. Rebate programs assist in leading prospective purchasers to make more energy efficient decisions in their buying. The Provincial Government currently offers a similar program. An example of their home improvement rebates is attached for information. Relevant Policy: FIN-4 SURPLUS FUNDS POLICY Strategic Relevance: 2. Brazeau County Goals: Brazeau County has promoted and invested in innovation offering incentives diversifying our local economy, rural values and through opportunities reducing our environmental impact. Invest in green energy programs, water and waste water upgrades, encourage, support, innovation and economic growth through complied LUB, promoting sustaining smallfarms, hamlet investment/redevelopment. 3. RESPONSE OPTIONS Possible ways to achieve the main result with analysis highlights. Option Analysis a. Council approves Councillors' Educated and engaged citizens in energy efficient Swan's and Gressler's practices recommendation Business friendly environment Brazeau County - Request for Council Decision - Insert Subject Page 1 of 2 115 Council rejects the request as - Recommendation/Direction from council submitted Preferred Strategy/Outcome: Option A IMPLICATIONS OF RECOMMENDATIONS Organizational: Council will work with the CAO and Economic Development & Communication Manager to plan and orchestrate how the municipal energy efficiency rebate program will roll out and report back to Council on April 2018 Financial: Alternative Energy Restricted Surplus Account Brazeau County - Request for Council Decision -Insert Subject Page 2 of 2 116 23/03/2018 Home Improvement Rebates| Energy Efficiency Alberta Work with a participating Aiberta contractor to increase your at-home energy efficiency with improved insulation, upgraded windows and tankless water heaters—all at a great discount. SAVE UP TO $500 https://vvww.efriciencyalberta.ca/fiome-improvement/ 117 1/5 23/03/2018 Home Improvement Rebates| Energy Efficiency Alberta Drain Water Heat Recovery SAVE UP TO $3500 Insulation SAVE UP TO $1500 https://www.efficlencyalberta.ca/home-lmprovement/ 118 2/5 23/03/2018 Home Improvement Rebates| Energy Efficiency Aiberta IVIV/VV*> JI SAVE UP TO $1000 Tankless Hot Water Heater How Does It Work? The more energy your home-improvement project saves, the more money you'll get back in rebates—that's the promise of Energy Efficiency Alberta's Home Improvement Rebate program's performance-based rebates. https://wvvw.efficiencyaiberta.ca/home-improvement/ 119 3/5 23/03/2018 Home Improvement Rebates| Energy Efficiency Alberta hot water heater. To help you protect yourself from illegal or predatory business practices, we've put together some tips on how to stay safe. Are you a homeowner or a contractor with questions? Read our FAQ. HMDACONfiytieiOII Ready to get started? Use our Contractors Database to find participating insulation, windows, and tankless hot water heater installers in your area. Insulation I Windows I Tankless Hot Water Heaters Attention Plumbing Contractors! Join the contractor network today to be eligible for a $250 incentive for the first 5 Drain Water Heat Recovery devices you install and submit to the Home Improvement program. Limited time offer ends March 25, 2018. JOIN THE CONTRACTOR NETWORK Are you an Alberta insulation, window, or domestic hot water contractor interested in joining the Home Improvement Rebate program's contractor network? Register Now [email protected] 1-844-357-5604 403-815-4876 https://www.efficiencyalberta.ca/home-improvement/ 120 4/5 BRAZEAU COUNTY Brazeau^V REQUEST FOR COUNCIL DECISION County' SUBJECT: Eco-Fair DATE TO COUNCIL: March 28, 2018 SUBMITTED BY: Councillors Swan & Gressler Report/Document Attached Available Nil RECOMMENDED ACTIONS: That Council approve the hosting of Brazeau County's Inaugural Eco-Fair. 1. TOPIC DEFINED Executive Summary/Key lssue(s)/Concepts Defined: In order to energize and educate our citizens it is proposed that we hold an eco-fair on June 23'"^ 2018 in the parking lot of the County building. This would also be the place to officially launch the Municipal Energy Rebate Program. This would include businesses, residents and government programs. Relevant Policy: FIN-4 SURPLUS FUNDS POLICY Strategic Relevance: 2. Brazeau County Goals: Brazeau County has promoted and invested in innovation offering incentives diversifying our local economy, rural values and through opportunities reducing our environmental impact. Invest in green energy programs, water and waste water upgrades, encourage, support, innovation and economic growth through complied LUB, promoting sustaining smallfarms, hamlet investment/redevelopment. 3. RESPONSE OPTIONS Option Analysis a. Council approves the Educated and engaged citizens in energy efficient recommendation practices Business friendly environment Council, staff and citizen collaboration b. Council rejects the request as Recommendation/Direction from council submitted Brazeau County - Request for Council Decision - Insert Subject Page 1 of 2 121 Preferred Strategy/Outcome: Option A. IMPLICATIONS OF RECOMMENDATIONS Organizational: Staff and Council would both be heavily involved. Financial: Requirement Staff Time / Department Dollar Amount Advertising Economic Development $3000 Stage / Sound Economic Development $2000 Activity Zone Parks & Recreation $2000 Education and Promotional Economic Development $8000 Material The budget is solelyfor use In grant applications and sponsorship requests and does not reflect quoted totals. Brazeau County - Request for Council Decision -Insert Subject Page 2 of 2 122 RECf/i/r'- mar 0 5 2018 ALBERTA MUNICIPAL AFFAIRS Ojftce ofthe Minister MLA, Leduc-Beaumont AR92765 FEB 2 6 2018 Reeve Bart Guyon Brazeau County PO Box 77 Drayton Valley AB T7A 1R1 Dear Reeve Guyon, Thank you for your letter of February 9, 2018, regarding the Assessment Year Modifiers (AYMs). I appreciate receiving input from Brazeau County in relation to this important matter. The annual cost updates have fluctuated significantly for pipelines and oil and gas wells over the past few years. This has created uncertainty for municipalities and for the energy sector. Such uncertainty is especially challenging given the early days of economic recovery we are experiencing in the province. Our government is concerned with these fluctuations and is therefore freezing the 2018 annual cost updates for wells and pipelines at the same levels as last year while a review of the assessment model is conducted. We also recognize there may be opportunities to improve our processes, including AYMs, and Municipal Affairs hopes to explore these opportunities with stakeholders as part of a broader regulated model review. Our government is committed to working collaboratively with all stakeholders to inform our development of policy and regulations. As potential changes are contemplated, we are mindful of the need to ensure the cumulative impacts to our stakeholders are fully considered. I recognize the challenge this decision may create for the current municipal budget cycle; however, sufficient time is required to give this matter appropriate consideration before further decisions are made. Thank you for taking the time to write and for sharing your concerns. Sincerely, :£4j¥^K.. Hon. Shaye Anderson Minister of Municipal Affairs 132 Legislature Building, 10800 - 97 Avenue, Edmonton, Alberta T5K2B6 Canada Telephone 780-427-3744 Fax 780-422-9550 Printed on recycled paper 123 ALBERTA MUNICIPAL AFFAIRS Office ofthe Minister MLA, Leduc-Beaumont AR93058 MAR 0 8 2018 . - v \ Reeve Bart Guyon Brazeau County PO Box 77-7401 . - Township Road 494 Drayton Valley AB T7A 1R1 Dear Reev^Tjuyon, Thank you for your application facilitation support for Brazeau County and the Town of Drayton Valley. I am pleased to inform you that Brazeau County has been approved for a grant of $50,000 under the Mediation and Collaborative Processes component of the 2017/18 Alberta Community Partnership (ACP) program, in support of the Intermunicipal Collaboration Framework Facilitation project. The funding is a matching grant between the province and the two municipalities, and is conditional upon the municipal partners matching the project costs. The Government of Alberta is committed to making life better for Albertans. By supporting the regional and capacity building priorities of our municipal partners, we can help strengthen communities and quality of life across the province. We encourage strong working relationships between communities and regional approaches to municipal service delivery through initiatives like the ACP program. Your partnership with the Town of Drayton Valley exemplifies this ideal. Ministry staff will email the conditional grant agreement to your Chief Administrative Officer in the near future. RECEIVED MAR t 5 2018 ...12 132 Legislature Building, 10800 - 97 Avenue, Edmonton, Alberta T5K 2B6 Canada Telephone 780-427-3744 Fax 780-422-9550 Printed on recycled paper 124 Reeve Bart Guyon -2- I congratulate Brazeau County and the Town of Drayton Valley in collaborating on this important issue in the interest of inter-municipal cooperation. I wish you every success in your efforts as you work together to strengthen Alberta's communities. Sincerely ( Hon. Shaye Anderson Minister of Municipal Affairs cc: Mayor Michael Doerksen, Town of Drayton Valley □wight Dibben, Chief Administrative Officer, Town of Drayton Valley Jocelyn Whaley, Interim Chief Administrative Officer, Brazeau County 125 5208, 47 Avenue, 'Brazeau J^ouncCaticm Drayton Valley, /dberta, T7A 1N7 S March 6, 2018 Reeve Bart Guyon Mayor Michael Doerksen Brazeau County Town of Drayton Valley Box 77 Box 6837 Drayton Valley, AB Drayton Valley, AB T7A 1R1 T7A 1A1 Dear Mr. Guyon, Mr. Doerksen and all Council Members Re: Truck Donation to the Brazeau Foundation On behalf of the Brazeau Foundation I would like to thank the Brazeau County and the Town of Drayton Valley for coming together to provide the Foundation with a Truck for our Maintenance Department. Your continued support for the Foundation does not go unnoticed. The Foundation exists today because of the work of the people in the area. We appreciate the contributions made annually by your municipalities as well as the Village of Breton. Sincerely, BRAZEAU FOUNDATION Stella Keller, Chief Administrative Officer cc Board of Directors RECEIVED MAR t k 2018 ""We puictiAe tcAfiect" Page 1 126 Asset Management Workshops for Elected Officials and Municipal Staff - RMA Page 2 of 6 Asset Management Workshops for Elected Officials and Municipal Staff By Red The Agency * March 21, 2018 RMA and AUMA, with support from Infrastructure and Asset Management Alberta (lAMA), are excited to bring you one-day and half-day asset management workshops for elected officials and senior administration, and two-day workshops for municipal staff! All workshops are geared towards rural and small urban municipalities with limited asset management experience. All workshops are made ayailable through funding receiyed from the Federation of Canadian Municipalities(FCM) Municipal Asset Management Program (MAMP)and make it possible for us to host them for you free of charge. Asset Management for Elected Officials: The Strategic Basics ADDITIONAL WORKSHOP DATE FOR FULL DAY ELECTED OFFICIALS COURSE ON APRIL 25TH IN EDMONTON AREA! What will you get out of the workshop? You'll understand what asset management is, the benefits of starting or continuing on your asset management journey, and how you can get started and champion asset management in your municipality! This full-day workshop is offered in fiye locations around the proyince, and is open to elected officials and CAOs from all municipalities in Alberta. You will he introduced to asset management through two modules with the following goals: Module 1 • Define Asset Management • Articulate the Benefits of Asset Management • Recognize Trade-offs in Decision-Making • Describe the Asset Management Process Module 2 • Identify the Role of the Elected Officials and Other Stakeholders • Use an Asset Management Mindset • Articulate the Role of an Elected Official in Proyiding Leadership on Asset Management • Effectiyely Use Data and Information • Understand and Follow the Asset Management Process On the day of the workshop, registration and breakfast will begin at 7:30 am. Lunch proyided. Please bring writing utensils with you. http://rmalberta.com/eyents/asset-management-workshops-for-elected-officials-and-munici... 3/22/2018127 Asset Management Workshops for Elected Officials and Municipal Staff - RMA Page 3 of6 Date Time Location Registration NEW LOCATION: Clarion Hotel & Tuesday, March 6 8:30 am-4:30pm Conference Center Sherwood Park, Raleigh Room, Sherwood Park Travel Lodge Strathmore, Heritage Tuesday, March 27 8:30 am - 4:30pm Open - click h( Ball Room, Strathmore Coast Lethbridge Hotel and Thursday, March 29 8:30 am - 4:30pm Conference Centre, Continental Room, Open - click h( Lethbridge Holiday Inn Express & Suites, Spruce Wednesday, April 25 8:30 am - 4:30pm Open - Click h Grove Wednesday, April 11 8:30 am - 4:30pm Chateau Nova, Elk Room, Peace River Open - click h( Vermilion Regional Centre, Hall A, Tuesday, April 17 8:30 am-4:30pm Open - click h( Vermilion Half-day Specialized Modules for Elected Officials Registration for specialized half-day workshops for elected officials and senior administrators is now open! On the day of the workshop, registration will begin 1 hour prior to the beginning of the course. For courses that start at 8:30am, registration will begin at 7:30am and for courses that start at 1:00 pm, registration will begin at 12:00pm. Lunch provided. Please bring writing utensils with you. Date Time Course Topic Location Registrat It's Got Teeth But Doesn't Bite: Developing and Westlock Inn 8:30am- Open - cl Monday, May 2 Implementing an Conference Centre, 12:30pm register! Effective Asset Management Westlock Policy Weathering the Storm: Asset Heritage Inn Hotel and Open - cl Tuesday, May 15 Management and Climate Convention Centre, register! Change High River 8:30am- RISK: How Asset Camrose Resort Open - cl Wednesday, May 23 12:30pm Management Can Help! Casino, Camrose register! Boring Until it is 8:30am - Broken: Engaging the Travel Lodge Open - cl Tuesday, May 29 12:30pm Public in Infrastructure and Strathmore, Strathmore register! Asset Management "I Want a Five-Star Experience for a Two-Star 8:30am- Mackenzie Conference Open - cl Tuesday, Jime 5 Price": Setting and 12:30pm Centre, Drayton Valley register! Communicating Levels of Service(LOS) http://rmalberta.com/events/asset-management-workshops-for-elected-officials-and-mimici... 3/22/2018128 Asset Management Workshops for Elected Officials and Municipal Staff - RMA Page 4 of6 Two-day introductory courses for municipal staff- Save the date! , As municipal staff, you will be introduced to asset management through three modules with the following goals: Module 1: Asset Management Awareness • Asset management terminology • How asset management can support organizational strategy and objectives • Key asset management concepts • Introduction to asset management frameworks, policy and strategies Module 2: Asset Management Data Requirements • Basic registry requirements (i.e. data structure and basic attributes), template and spatial component (i.e. maps) • Overview of existing data and public resources that can support their asset management plan development • Overview of data they may need to collect, that may not be readily available, to enhance their asset management plan Module 3: Basic Asset Management Plan • Key asset management decision making • Asset management objectives related to level of service • Asset management plans On the day of the workshop, registration and breakfast will begin at 7:30am. Breakfast and limch provided both days Please bring writing utensils with you. Date Time Location Registrat Thursday May 3 and Executive Royal Hotel, „ , 8:30am-4:30pm . , ' Open - cl Friday May 4 Leduc Tuesday May 8 and 8:30am-4:30pm Lloydminster Area Stay tunec Wednesday May 9 Thursday May 24 and Pomeroy Hotel, Grand „ , 8:30am - 4:30pm ^ Onen-cl Friday May 25 Prairie Wednesday May 30 and 8:30am-4:30pm Holiday Inn, Lethbridge Open - cl Thursday May 31 Wednesday June 6 and 8:30am - 4:30pm Calgary Area Stay tunec Thursday June 7 This initiative is offered through the Municipal Asset Management Program, which is delivered by the Federation ofCanadian Municipalities andfunded by the Government ofCanada. http://rmalberta.com/events/asset-management-workshops-for-elected-officials-and-munici... 3/22/2018129