Installation of Office apps for use with Office 365

Microsoft Office apps for Windows, Mac, iOS and Android are available to faculty and students as part of the district’s Office 365 subscription, including self-installation and activation through the Office.com website. The current terms allow each individual user to activate Office on up to 5 total Windows or Mac computers along with use of “mobile devices” including , and other compatible phones and tablets. Activation of a 6th Windows or Mac installation of Office will require first deactivating an active installation so see below for deactivation instructions should that be necessary.

These usage privileges include the additional, limited privilege to install Office on personally owned devices. The service currently provides for 5 total installations of the Office suite per person and any district-provided devices will take priority among those activations. A district- provided iPad or iPhone running any of the Office apps must also be activated in this method to unlock the full features of the app.

Activation of Office using a school account is limited to only devices assigned to or owned by a user. While installing Office on a computer that is shared with other family members in a household is perfectly acceptable, installing Office on devices belonging to friends or extended family members is not. Office activations are also dependent upon active employment or enrollment with the school district so removal of one’s RHCSD network account will result in deactivation of any registered Office apps.

You can see the system requirements for compatibility with Office 365 and the Office apps at the following link and reference the Business or Education version where appropriate: https://products.office.com/en-US/office-system-requirements Please note that other than these instructions we will not be providing support regarding installation or use of Office on personal devices so please check the Office Support site if you have difficulty with installation: https://support.office.com.

Instructions for installing Office for Windows & Mac are below and Mac users also have the option of downloading the Office apps from the instead of using the traditional installer. Installing via the Mac App Store is simpler and allows for the easiest pick-and-choose of only the apps you intend to use. However, please note that Teams is not available via the Mac App Store and must be downloaded separately if you choose the App Store option.

Office for Mac (via Mac App Store)- https://apps.apple.com/us/app-bundle/microsoft-office- 365/id1450038993?mt=12 - https://teams.microsoft.com/downloads

If you would like to use Office on a tablet or , you’ll want to install the Office mobile apps. Office Online is available through web browsers, however Word, Excel, etc. are borderline unusable on a ’s browser so we strongly recommend using the native mobile apps on mobile devices.

Pad / iPhone - https://products.office.com/en-US/mobile/office-mobile-apps-for- Android - https://products.office.com/en-US/mobile/office-mobile-apps-for-android

To install the full version of Office for Windows & Mac through Office 365 please log in to the Portal site ( https://portal.office.com ) and you’ll see a large “Install Office” on the upper-right corner of the page as per the below.

Next, click on “Install Office” then click “Office 365 Apps” to download the installer application.

The download should begin shortly after you see the above pop-up screen. Once the download is complete, you’ll need to run the downloaded installer file and follow the on-screen instructions.

Please be aware that the complete Office suite is a large application so its download and installation may require an hour or more and your computer must meet the minimum requirements for Office itself as noted above. After installation is complete you will be required to activate Office using your RHCSD email address and password upon first use of one of the Office apps. Periodic re-entry of your school credentials may be necessary as well, especially after major updates.

To check or deactivate your active Office installations, first click on your user icon at the top- right of the Portal page then “My Account.”

In your account setings page select “View apps & devices” to see a list of and selectively deactivate any of your active Office installations. Again, a total of 5 Windows or Mac installs are currently provided per user so a 6th installation first requires a deactivation through this page.

From here you can select “Sign Out” to deactivate a computer and reclaim one of your 5 installations. Again, school-provided devices would take priority.