TOWNSHIP OF LAURENTIAN VALLEY
COUNCIL IN COMMITTEE MEETING TUESDAY, APRIL 1, 2014 - 5:30 PM
1. CALL TO ORDER
2. APPROVAL OF AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST
4. DELEGATIONS a) Brian Cheadle and Jeff Bishop – Deep River and District Hospital Page 3 Customer Feedback
5. PLANNING & ECONOMIC DEVELOPMENT SERVICES
A. PUBLIC MEETING UNDER THE PLANNING ACT
B. BUSINESS a) Report – Red Cross Assessment of Shady Nook Recreation Page 4 - 6 Centre
C. INFORMATION
D. SUB COMMITTEES a) Pembroke & Area Airport
b) Upper Ottawa Valley Physician Recruitment
c) Emergency Management Program Committee
6. CORPORATE SERVICES
A. BUSINESS a) Report/Motion – Renfrew County Visitor Guide Advertising Page 7 - 12
b) Report/Motion – St John Ambulance Renfrew County Therapy Dog Page 13 - 17 Program Request
c) Report/Motion – Appointment of Weed Inspector Page 18 - 19
d) Report/Motion – Festival Hall/Valley Arts Council Funding Increase Page 20
e) Report/Motion – Tariff of Fees Bylaw Page 21 - 24
B. INFORMATION a) Overview – Asset Management Software
b) County of Renfrew – MTO Minister visit Information Page 25 - 26
c) Fire Department Report - February 2014 Page 27
C. SUB COMMITTEES a) Festival Hall
b) Pembroke Public Library
7. PUBLIC WORKS, PROPERTY & PROTECTION
A. BUSINESS a) Report/Motion – Purchase of GPS Device Page 28 - 29
b) Report/Motion – Organics Collection – Weekly Page 30 - 31
c) Report/Motion - Tender PW-2014-01 – Purchase of Tandem Truck Page 32 - 34 & Plow Unit
B. INFORMATION
C. SUB COMMITTEES a) Laurentian Valley Policing
b) Ottawa Valley Waste Recovery Centre
c) Upper Ottawa Valley CPAC
8. PUBLIC SERVICES & PROGRAMS
A. BUSINESS a) Report/Motion - Recreation Facility Management Policy Page 35 - 41
b) Report/Motion – Noise By-law Page 42 - 49
c) Report/Motion – Trillium Grant Application – Alice & Fraser Rink Page 50 - 51 Boards
B. INFORMATION
C. SUB COMMITTEES a) Friends of the Disabled
b) Shady Nook Recreation Association
c) Alice and Fraser Recreation Association
d) Forest Lea Park Association
e) Pleasant View Park Recreation Association
f) Stafford Park Recreation Association
9. IN CAMERA
10. RETURN TO OPEN SESSION AND REPORT ON IN CAMERA SESSION
11. ADJOURNMENT
Dean Sauriol
From: Brian Cheadle
Mr. Sauriol, My name is Brian Cheadle and I am contacting you as a member of the Board of the Deep River and District Hospital. In order to improve our service, we need feedback from our "customers". To better communicate with the people who live in our catchment area, we have put in place a Community Engagement Plan . The principal is if we can get our message to key people, they will communicate it to their family, friends and work colleagues. We have put together a 20 minute presentation outlining what we are, what we do and what are our issues and we are giving this presentation to groups, ideally when they have a regular meeting.
It turns out that a large fraction of our patients come from the Petawawa and Pembroke areas. Last winter we gave the presentation the the Deep River, Laurentian Hills and Petawawa Councils. We are now in the process of organising presentations for this winter. I phoned your offices a week ago and explained what we would like to do and a lady said that she would pa ss on my request to you. Since I had not heard back, I phoned this afternoon and a lady suggested that I send to an E-mail.
Brian Cheadle, (613 584 4163)
L
TOWNSHIP OF LAURENTIAN VALLEY
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE
TO: Mayor & Members of Council FROM: Lauree J. Armstrong, MCIP, RPP Planner/EDO/CEMC
CC: CAO Dean Sauriol
DATE: March 3, 2014
RE: Red Cross Assessment of Shady Nook Recreation Centre
SUBJECT: Memorandum No. 1: Results of Emergency Shelter/Reception Centre Survey
RECOMMENDATION: That Council consider undertaking recommended upgrades to Shady Nook Recreation Centre for its use as a possible Emergency Reception Centre and Evacuation Centre as part of the 2014 budget considerations.
BACKGROUND: The services of the Red Cross were retained to undertake an assessment of the suitability of using the Shady Nook Recreation Centre as either a Reception Centre or possibly an Emergency Shelter if required, during a local emergency.
A “Reception Centre” is a building or structure or portion of a building or structure, usually located outside the impact zone of the emergency, which acts as a place where which evacuees can go to register, receive assistance for basic needs, information and referral to a shelter if required, for family re-unification, or as a heating or cooling centre. An “Emergency Shelter/Evacuation Centre” is a facility that is to provide temporary shelter, food and other services to a group of people who have been evacuated from an area.
Since 2004, the Shady Nook Recreation Centre has been identified in the Township Emergency Plan as an Emergency Reception Centre/Information Centre. Since 2007 Shady Nook and the Alice & Fraser Recreation Centre have also been considered as possible locations for use as an Evacuation Centre for the Township, if required in the event of an emergency. Based on the successful experience with the Red Cross in 2013, Staff will be recommending a similar assessment of Alice & Fraser in the 2014 budget process.
COMMENTS: As part of the Shady Nook Assessment, representatives of the Red Cross met with the Township CEMC/Planner, the Public Works Manager and the Township Chief Building Official at the Shady Nook facility at both the Shady Nook Community Centre and on another occasion at the Township to assess the facility and additional information related to the facility, in order to complete their assessment. The results of the assessment were presented to the CEMC in a format that is a working document that the Township can update as new information becomes available. A copy of the document will be retained by the Red Cross and will be placed at the Shady Nook Community Centre and at the Township Office for use should there be the need to open up a Reception Centre or Evacuation Centre should the necessary improvements be completed. This is not a public document as it contains private phone numbers, names and contact information to be used in the event of an emergency.
Page 1 of 3
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE RE: Red Cross Assessment of Shady Nook Recreation Centre
SUBJECT: Results of Emergency Shelter/Reception Centre Survey
The result of the Red Cross assessment was to support the use of the facility as a Reception Centre and also to support its use as a Shelter in the event of an emergency, subject to a few modifications and equipment purchases. The report outlines that Shady Nook would function as an excellent reception centre, with the understanding that works need to be completed to equip the facility with a switch to provide for the connection of a back-up generator to power the facility in the event of a power failure. The Public Works Manager is in the process of obtaining cost estimates to install such a switch and a recommendation from Staff for Council to authorize Staff to move forward with these works as soon as possible is anticipated. In the event that these improvements are not authorized to be carried out, Shady Nook would only be able to operate as a Reception Centre when there is no power failure.
Other improvements are required in order to accommodate the use of the facility for a shelter. Without the ability for back-up power the use is limited and contingency plans would need to be put in place to evacuate evacuees to another shelter or shelters in the event of a power failure which could create further emotional stress and trauma to persons who may already be in distress as a result of displacement from an emergency. For this reason, if the ability to equip the facility with emergency power is not provided for at Shady Nook, it is recommended that it only be used when all other options have been exhausted. This may require the Township to move forward with securing agreements with other municipalities or private owners for use of facilities as a shelter for Township residents in the event of an emergency. Other than emergency power, the key requirement to make Shady Nook suitable as an Evacuation Centre/Emergency Shelter is the provision of at least one shower as there are currently no shower facilities. Staff are in the process of getting estimates for different options for Council to consider for how this can be achieved so that the facility could be used as an emergency shelter for between 40 and 50 people if it were required.
The following provides a summary of various improvements to improve the use as an emergency reception centre and/or to make it possible to use it as an emergency evacuation centre:
- In order to use the facility as a shelter for 40-50 people, at least one shower needs to be installed. Also, if that shower is accessible, it would provide greater flexibility and would also allow people with accessibility issues to stay in the shelter.
- Some type room dividers are needed to screen the front entrance from the rest of the banquet room in order to provide privacy for people sleeping in the facility.
- Wiring for a portable generator would greatly increase the viability of using the building during an emergency.
- Smoke alarms and carbon monoxide detectors need to be installed in the building if people were going to be sheltered there.
- The installation of an antenna for ARES would improve communication capabilities of the facility in the event of an emergency.
- An evacuation plan is in place however there needs to be an alternate location identified where clients could be sent in case the recreation centre is compromised.
Page 2 of 3
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE RE: Red Cross Assessment of Shady Nook Recreation Centre
SUBJECT: Results of Emergency Shelter/Reception Centre Survey
Other recommendations include setting up arrangements for towels and pillows in the event that the facility is used for a shelter. This may also include arrangements with a laundry service agreement to provide those. Also arrangements for emergency janitorial supplies to be on hand in case of emergency.
As security is necessary at a reception centre or shelter, it is also recommended that an agreement be made with a security company for services when needed. Some of these items are tasks that can be undertaken by the Emergency Management Program Committee as part of the regular meetings each year. The key recommendations from the Report that require support from Council will be the modifications required to make the facility able to function as a shelter and to have the ability to be powered by a generator in the event of a power failure.
PEOPLE CONSULTED
Canadian Red Cross- Judy Harms-Potter, Alan Carmichael, Mary Wityshyn, Karen Abbot Mark Behm, Public Works Manager and Claus Trost, Chief Building Official
FINANCIAL IMPLICATIONS
Staff will be providing specific cost estimates for Council’s consideration in subsequent report. At the time of issuance of this report, Staff were still waiting for confirmation on some of the costing.
Respectfully Submitted Township of Laurentian Valley
“ORIGINAL SIGNED BY”
Lauree J. Armstrong, MCIP, RPP Township Planner/EDO/CEMC
Page 3 of 3
TOWNSHIP OF LAURENTIAN VALLEY
CORPORATE SERVICES COMMITTEE
TO: Council FROM: Dean Sauriol DATE: April 1, 2014 SUBJECT: Renfrew County Visitor Guide Advertising
RECOMMENDATION
That Corporate service Committee recommend to Council that we place a half page ad in the Eganville Leader Renfrew County Visitor Guide for 2014 at a cost of $450.00 and the Travel Our Back Yard Magazine Summer 2014 Edition at a cost $525.00.
BACKGROUND
Council has expressed a desire to promote the township through different avenues including advertising. The Eganville Leader visitor Guide and Travel our Backyard Magazine publication has been published for several years now and has a large circulation.
Having created and placed an ad in other publications in 2013 would suggest that including this document on our list would be good value for the cost.
PEOPLE CONSULTED
Charlene Jackson, Treasurer
FINANCIAL IMPLICATIONS
Will be expensed in the 2014 budget.
ATTACHMENTS - Request from Eganville Leader - Request from Travel our Backyard Magazine, Summer 2014 edition - Sample ad from 2013 Travel our Backyard publication
Respectfully Submitted Township of Laurentian Valley
“Original Signed”
Dean Sauriol Chief Administrative Officer
Page 1 of 1
«n4t ~ganuillt ~tct~tt Renfrew County v·sitor Guide 2014 Dean Sauriol
From: [email protected] Sent: Monday, March 24, 2014 10:17 AM Subject: Travel Our Backyard -Summer 2014 magazine Attachments: TOB Summer 2014 Package.pdf
Good Morning:
While it is difficult to imagine Summer ever coming this year, we do have hope! Attached is our information for advertising in the Travel Our Backyard magazine, Summer 2014 edition.
We had great feedback on our 2013 magazine and have kept things mostly the same for this year, except for one major change - we are going to be full glossy this year. The glossy weathers better in the heat which helps maintain the magazine for a longer time.
The deadline to book advertising is: April 25 The magazine publishes: mid-May
To book, or if you have questions, feel free to call or email.
Thanks,
Jennifer
Travel Our Backyard Magazine 101 Things to do in the Valley 2113 Petawawa Boulevard I Pembroke, Ontario I K8A 7G8 Phone: 613-732-7774 [email protected] www. travelou rbackyard .com --~ Face book i_"'j rwitter After a very successful first year with Summer and Winter editions of Travel A Magazine For Local People Our Backyard, we1re back for 20 14!
Most people think of local travel magazines as being New For 2014 prepared for tourists. Travel Our Backyard is a little We will be incorporating a genera! map into the different in that we market to local people. magazme to accompany our mileage guide. It will show key roads -JUSt to provide a reference Why? Over 50% of visitors to the Valley come here to visit point for those unfamiliar with the area. We will friends and family. And, residents of the Valley make up the refer to the Pontiac and Ottawa Valley tourism second-largest number of tourists locally -we travel a lot in associ ations as providmg more detailed maps. our own backyard! So, by reaching the local people, you reach a lot of people. Beyond The Magazine In addition to publishing the magazine in print, Get Your Piece of the $136 Million Dollar Pie we also make 1t available onlme- in whole and Key Local Tourism Stats (2011) by page. Each business is listed under our $1,655,604...... Total Person Visits tourtsm links with a link to your website. We $851,203 ...... Purpose of Trip to Visit Friends & Relatives also promote a weekly "to do" list of events on $136,187,609...... Total Visitor Spending Facebook and on our website events page. $22,131,223 ...... Total Spending on Accommodations $33,886,504 ...... Total Spending at Restaurants Questions and Booking $12,663,651...... Total Spending on Recreation/Entertainment If you have any questions about the magazine, or $18,016,361...... Tota1Spending on Retail (Clothing & Other) if you wish to book space, please contact us: Phone: 613-732-7774 Connecting with locals and visitors in the tourism industry [email protected] is a complement to any business marketing strategy. www. Facebook.com/travelourbackyard w ------' 25 Things To Do Q. Display Advertising ~ Editorial: $250 ~ This year we are upgrading to a full glossy w Full Page: $750 magazine that is a little larger than 2013's ~ w format. Glossy always makes your ad look The 25 Things You Should Do «: ::::> good. All advertising is in full colour and the This Year is a half-page ~ design of the ad is included in the price. It's editorial with full contact u. 0 h • .1,L I • .;h ' t !lo .-.-,.. ··-· ~- ·~ ...... • .... •" ...... -~""'1":' ·- z '·.' ···•· .. .. , 11 •· ...... - .• •• •t\.l: 1 M •WI",.W ' ' L. ,-~ .. b, all about attracting attention and your ad will information displayed as a <( '' 'I' I ,. \:, :'11..T ~ ·. t . n :-l " · • lll< ~. .. . , · •. ••.• ' 'f'l ••·· ·.. · .... ~· """" J'h .... ~... -' "' ~ '";nil"' t. • I' ouO ~,I tt P•~• ~· ..,.,.,.,.,,,n, r· •'· ~ .. ~., ... do that. <( ~ :. · ~ ' .. · ~. . ·• 1;.\•r. •rJ-. .. t l'' ':•· ·-·• • --.rt. •; -.. _. __,. ,, ,. :.,.,,, "'',I magazine-style feature. • ~ • \ 11. "'''- • • ·.' ~ : · -.~-. ,/;;k•:'!'' ~ :~·: •: • .to · " hr'• "' ''~ II• .., , ~ •.•. ' (~'.· ~ -.~ n-:··"'1'11+1 it: " ' 1' .. .t ·' .. ~ ·' ' l .J ' , , ., ,.. ,M+ ·1" •• '"ll, • •. ·: ·~ "-· :: lb, .l:w ; ·" " '"'''- ";"""',:' " '-' There is one 340-word .·t.. . l l " :'l" . , \• " II o; o ool l· " ·''' I') "' ' ' ~ ""t'l ' . ~.-,.· ~~,,~, .,• ., ,k wu..-; · l •~ ...•lllt t ..~ .a...... t •b· g .:. >l\'f' • ·ttlol, ...,. .· ,~ ·llo.• ,j' •l '_.: ;,,\ l lo.t'o l !,.· l ~t
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I and locafty gmwl\ food. and It starts right here. laurent1anvalleytwsp.on.ca I Ph: 613-735-6291 I Mun1c1pai off1ce open Mon-Fri 7 30arn to 4:30pm THINGS TO DO THIS YEAR TRAVEL OUR BACKYARD PAGE 36 TOWNSHIP OF LAURENTIAN VALLEY CORPORATE SERVICES COMMITTEE TO: Council in Committee FROM: Dean Sauriol DATE: April 1, 2014 SUBJECT: St John Ambulance Renfrew County Therapy Dog Program Request RECOMMENDATION The Public Services Committee recommends to Council that Council approves the additions to Bylaw 06-01-271 of sections 2(ee) and 4(b) to address the licensing of therapeutic dogs. BACKGROUND This request has been sent to local municipalities in our area by representatives of St John Ambulance. The program was in place several years back and is being revived to service a need to particular class of people. Currently the request states that there is anticipation that there would be approximately 30 or so dogs in the program that would be active in the County of Renfrew. For us to participate we require some changes to our animal control bylaw. They are being proposed by our Animal Control Officer. PEOPLE CONSULTED Dean Sauriol, CAO/Clerk Mike Street, Animal Control Officer FINANCIAL IMPLICATIONS Depending on the number of dogs within our boundaries there like would be a loss of revenue of approx. $15-20 dollars per tag. ATTACHMENTS - Request from Rachel Weikman, St John Ambulance - Wording suggestions from Animal Control Officer - Copy of appropriate section of Bylaw #06-01-271 Respectfully Submitted Township of Laurentian Valley “Original Signed” Dean Sauriol CAO Page 1 of 1 Dean Sauriol From: Rachel Weikman Thank you very much Dean. Look forward to hearing back from you. If there are any questions or areas for concern I am always available to answer Best Regards Rachel Weikman St. John Ambulance Renfrew County Therapy Dog Program Co-ordinator H: 613-685-0769/C: 613-281-4050 From: [email protected] To: rachelrae @hotmail.com Subject: RE: Dog Tags- StJohn Ambulance Therapy Dogs Date: Tue, 11 Mar 2014 10:10:58 -0400 Thanks Rachel we will discuss at a staff level with the hopes of moving it to a committee for discussion. Dean Sauriol From: Rachel Weikman [mailto:rachelrae @hotmail.com] Sent: Tuesday, March 11, 2014 9:27 AM Subject: Dog Tags - StJohn Ambulance Therapy Dogs Hello, My name is Rachel Weikman and I am the coordinator of the StJohn Ambulance Renfrew County Therapy Dog Program, I was given your contact by the deputy clerk of Whitewater Region. J If ygu have not already heard, recently we have restarted our therapy dog program after a 10 year hiatus and since we began 6 months ago it has proven to be an extremely popular purely volunteer based program. Within a 6 month time period we have recruited 18 therapy dog and 18 handlers from all edges of Renfrew County, including, Deep River, Eganville, Renfrew, Arnprior, Petawawa and Pembroke. We also expect 13 new members to join us at the end of April. I believe our therapy dogs offer a service to the community that brings companionship, motivation and comfort throughout their visits to the members of our community who need it most, the sick, the elderly, the disabled, school children, our military members and many many more. Currently our initiative is to work out an agreement with each municipality that our evaluated and currently working therapy dogs may have their yearly licencing fees waived, if such bylaw does not already exist. As I understand in many municipalities this is already the case for working and service dogs. Our handlers and dogs are 100% volunteers and volunteer 80+ hours yearly each. The waiving of licence fees is already practiced in the city of Ottawa through the Otttawa Therapy Dogs and I believe we could also practice this here in Renfrew County to show a small token of gratitude towards its dedicated therapy dogs. The Township of Whitewater Region has already given this initiative much consideration and we are scheduled to speak at their next council meeting accompanied of course by one of our very own therapy dogs local to the municipality. I will look forward to hearing back from you in regards to the above proposal, we can perhaps work out logistics of how this could administratively be accomplished. If your dog tags are covered by a different municipality I would love to update my list with that information. Please feel free to contact me by email or by the phone numbers below. Take Care! Rachel Weikman St. John Ambulance Renfrew County Therapy Dog Program Co-ordinator H: 613-685-0769/C: 613-281-4050 2 INTEROFFICE MEMO Date: March 26th.2014 TO : Dean Sauriol From: Michael Street Re: Purposed amendments to Animal Control Bylaw 06-01-271 As per our discussion regarding the above, I recommend the following purposed amendments to accommodate the inclusion of therapy dogs regarding an exemption for registration fees. Section 2 (ee) Add the following to the definition; Or a special skills dog for other disabled persons and includes an animal used in therapy registered with a recognized organization for that purpose. Section 4 (b) add the following line in the schedule of fees; For all service dogs 0 These changes should address the request for zero fees on all service dogs including the inclusion of therapy dogs. , By law Enforcement Officer LV Ot-~7i S I Animal Control By-Law Page4 (ee) "SERVICE DOG" means a dog trained at a recognized school for service as a guide dog for the blind or visuaiJy impaired, a guide dog for the deaf or hearing-impaired. (ft) "STERILIZED ANIMAL" shall mean any spayed I neutered dog or cat that is in support of such certificate from a licensed veterinarian. (gg) "VETERINARJAN" shall mean a member of the College of Veterinarian of Ontario. (hh) "VETERINARY HOSPITAL" shall mean any establishment maintained and operated with a licensed veterinarian for the diagnosis and treatment of disease and injuries of animals and birds. (ii "VICIOUS ANIMAL" shall mean any animal that displays vicious tendencies such as growling, baring of teeth, charging or lunging, attacking or biting a person or other domestic animal. 3. KEEPING OF ANIMALS (a) It is prohibited to own, keep, harbour, feed or raise any animal identified under Appendix "A" to this By-Law on any lot or in any building or structure on such lot within the limits of the Township of Laurentian Valley. (b) It is prohibited to own, keep, harbour or possess any animal that is found to be a vicious animal or nuisance animal on any lot or in any building or structure on such lot within the limits of the Township of Laurentian Valley. (c) Every person who keeps an animal within the Municipality shall ensure that such animal is provided with: (i) a clean and sanitary environment free from accumulation of fecal matter, (ii) adequate and appropriate care, food, water, shelter and opportunity for physical activity. 4. LICENSING AND ANIMAL IDENTIFICATION SYSTEM (a) The owner of every dog three (3) months of age or older, within (3 ) days of his I her becoming such, shall cause it to be licensed with a valid pet tag, numbered and described with the Township, which provision shall be called the Animal Identification System. (b) The owner of every cat three (3) months of age or older, within three (3) days of his I her becoming such, shall cause it to be registered with a valid pet tag, numbered and described with the Township, which provision shall be called the Animal Identification system. The Pet Tag, Registration and Identifi cation Fees are as follows: For all Sterilized Pets: Before March 31 in any Year $15 .00 After March 31 in any Year $25.00 For all Unsterilized Pets: Before March 31 in any Year $20.00 After March 31 in any Year $30.00 And such license and registration shall expire on December 3 I" of each year. TOWNSHIP OF LAURENTIAN VALLEY CORPORATE SERVICES COMMITTEE TO: Council in Committee FROM: Kayla Janke DATE: April 1, 2014 SUBJECT: Appointment of a Weed Inspector RECOMMENDATION The Corporate Services Committee recommends to Council in Committee that Council appoints Allen Rose as the Weed Inspector for 2014. BACKGROUND Every year the Township of Laurentian Valley appoints a Weed Inspector. The Township has spoken with Allen Rose and would like to reappoint Mr. Rose for 2014. PEOPLE CONSULTED Dean Sauriol, CAO/Clerk FINANCIAL IMPLICATIONS ATTACHMENTS 1. Bylaw 2014-04-015 To Appoint Weed Inspector for 2014 Respectfully Submitted Township of Laurentian Valley “Original Signed” Kayla Janke Administrative/Council Clerk Page 1 of 1 THE CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY BY-LAW NUMBER 2014-04-015 Being a By-Law to Repeal By-Law No. 2012-12-070 and to Appoint a Weed Inspector for the Township of Laurentian Valley WHEREAS, the Weed Control Act, R.S.O. 1990 Chapter W.5, Section 8 provides that the Council of any Municipality may by by-law appoint one or more persons as Municipal Weed Inspectors to enforce the Act in the area within its jurisdiction and fix their remuneration or other compensation; AND WHEREAS, persons who are appointed Municipal Weed Inspectors shall carry out their duties in cooperation with the area Weed Inspector appointed by the County Council; NOW THEREFORE, the Council of the Township of Laurentian Valley enacts as follows: 1. That By-Law No. 2012-12-070 of the Corporation of the Township of Laurentian Valley being a by-law to appoint a Weed Inspector and to set their rate is hereby repealed. 2. That Allen Rose be and is hereby appointed as Weed Inspector for the Township. 3. That the said Allen Rose shall perform all duties required to be performed by a Weed Inspector under the authority of the Weed Control Act. 4. The remuneration for a Weed Inspector shall be fixed at $36.13 per hour, an additional amount will be granted for mileage at the rate fixed from time to time by Council. 5. This By-Law and the appointment and remuneration fixed herein shall be deemed to take effect on January 1, 2014. READ A FIRST AND SECOND TIME THIS 15TH DAY OF APRIL, 2014. READ A THIRD TIME AND FINALLY PASSED THIS 15TH DAY OF APRIL, 2014. ______Jack Wilson, Mayor Dean Sauriol, CAO/Clerk TOWNSHIP OF LAURENTIAN VALLEY CORPORATE SERVICES COMMITTEE TO: Council in Committee FROM: Kayla Janke DATE: April 1, 2014 SUBJECT: Festival Hall/Valley Arts Council Funding Increase RECOMMENDATION The Corporate Services Committee recommends to Council in Committee that Council approves a funding increase of $0.25 per person for the Festival Hall/Valley Arts Council. BACKGROUND Council discussed the increase at the Budget Meeting on March 25th, 2014. Council asked that a motion be brought to the Council in Committee Meeting on April 1, 2014. PEOPLE CONSULTED Dean Sauriol, CAO/Clerk Charlene Jackson, Treasurer/Deputy Clerk FINANCIAL IMPLICATIONS An increase of $0.25 per person results in a total increase of $2,075.25 for 2014 as outlined in the 2014 draft budget prepared by the Treasurer. ATTACHMENTS - None Respectfully Submitted Township of Laurentian Valley “Original Signed” Kayla Janke Administrative/Council Clerk Page 1 of 1 TOWNSHIP OF LAURENTIAN VALLEY CORPORATE SERVICES COMMITTEE TO: Council in Committee FROM: Kayla Janke DATE: April 1st, 2014 SUBJECT: Tariff of Fees By-law RECOMMENDATION That the Corporate Services Committee recommends to Council in Committee that Council forwards by-law 2014-04-018 to the bylaw portion of the April 15th, 2014 Regular Council meeting for enactment. BACKGROUND The Tariff of Fees Bylaw was last passed in June 2006, its numbers are out of date and need to be reviewed. The CAO and department heads have reviewed and have suggested some changes. Schedule ‘A’ of the Tariff of Fees Bylaw 2014-04-018 was discussed and reviewed at the March 25th, 2014 Budget Meeting. DISCUSSION Changes discussed at the March 25th, 2014 Budget Meeting have been applied to Schedule ‘A’. PEOPLE CONSULTED Dean Sauriol, CAO/Clerk Charlene Jackson, Treasurer/Deputy Clerk Mark Behm, Public Works Manager Lauree Armstrong, Planner/EDO FINANCIAL IMPLICATIONS ATTACHMENTS 1. By-law 2014-04-018 Tariff of Fees Respectfully Submitted Township of Laurentian Valley “Original Signed” Kayla Janke Administrative/Council Clerk Page 1 of 1 THE CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY BY-LAW NUMBER 2014-04-018 BEING A BY-LAW TO ESTABLISH CHARGES FOR THE SALE OF VARIOUS ITEMS AND TARIFF OF MISCELLANEOUS FEES AND TO REPEAL BY-LAW NUMBER 06-06-296 WHEREAS, the Municipal Act R.S.O. 1990,c.M.45 section 96(3) states that the Council shall fix the sum to be paid to the Clerk by any person for copies of awards or other documents or for other services rendered by the Clerk, other than such as it is his or her duty to perform under the Act; AND WHEREAS, the Council of the Corporation of the Township of Laurentian Valley deems it expedient to establish certain fees; NOW THEREFORE, the Corporation of the Township of Laurentian Valley hereby enacts as follows: 1. The fees for various items of the Corporation of the Township of Laurentian Valley as outlined in Schedule “A” attached hereto and forming part of this by-law are hereby adopted and established as the fees for various items. THAT By-Law Number 06-06-296 is hereby repealed. THIS By-Law shall come into force and effect on May 1st, 2014. READ A FIRST AND SECOND TIME THIS 15th DAY OF APRIL, 2014 READ A THIRD TIME AND FINALLY PASSED THIS 15th DAY OF APRIL, 2014 ______Jack Wilson, Mayor Dean Sauriol, CAO/Clerk Township of Laurentian Valley Schedule 'A' to Tariff of Fees Bylaw 2014-04-018 Item 2013 2014 ADMINISTRATION Fee Charges for Requests for General Information Application Fee (paid on submission of request) $ 5.00 $ 5.00 Search Time (per 1/4 of an hour) $ 7.50 $ 7.50 Record Preparation (per 1/4 of an hour) $ 7.50 $ 7.50 Photocopying (per page) $ 0.25 $ 0.25 Computer Programming (per 1/4 of an hour to develop program to retrieve info) $ 15.00 $ 15.00 CD's (per CD) $ 10.00 $ 10.00 Fee Charges for Request for Personal Information Application Fee (paid on submission of request) $ 5.00 $ 5.00 Photocopying (per page) $ 0.25 $ 0.25 Computer Programming (per 1/4 of an hour to develop program to retrieve info) $ 15.00 $ 15.00 CD's (per CD) $ 10.00 $ 10.00 Tax Certificate (per roll number) $ 25.00 $ 40.00 Realty Information Sheet (per roll number) $ 10.00 $ 10.00 NSF Cheque $ 20.00 $ 50.00 Fax - Receive $ 2.00 $ 2.00 Fax - Transmit $ 5.00 $ 5.00 Photocopies (per copy) $ 0.25 $ 0.25 Township Road Maps $ 10.00 $ 15.00 County Map $ 2.00 $ 3.00 Shirts (Ash City) $ 30.00 $ 30.00 Pens $ 3.00 $ 3.00 Pins $ 1.50 $ 1.50 History Books $ 10.00 $ - Page 1 of 2 FIRE Burning Permit Inspection Fee $ 25.00 $ 25.00 LOTTERY LICENCES Break Open Tickets, Bingo, Raffles and Others 3% of price value 3% of price value PLANNING Copies of Drawings cost to reproduce cost to reproduce Copies of Mylar cost to reproduce cost to reproduce Copies of Official Plan & Zoning By-Laws (text only) $ 25.00 $ 25.00 Copies of Site Plan Agreements cost to reproduce cost to reproduce Individual Official Plan or Zoning By-law Map Schedules (per map) $ - $ 15.00 Planning/Zoning Confirmation (per roll number) $ 30.00 $ 40.00 PUBLIC WORKS Civic Address - Green Sign Blades $ 10.00 $ 12.00 Civic Address - Post with Hardware $ 10.00 $ 12.00 Green Cart - 240 L $ 76.80 $ 76.80 Green Cart - 140 L $ 47.00 $ 47.00 Yellow Cans $ 13.50 $ 15.00 Blue Box $ 6.50 $ 8.00 Mesh Cover $ 5.00 $ 5.00 Mini Green Bin $ 3.50 $ 5.00 Page 2 of 2 MINISTER OF TRANSPORTATION AND INFRASTRUCTURE VISITS RENFREW COUNTY 03/17/14 The Honourable Glen Murray Meets With County Officials and Staff. ARNPRIOR, ON: Last Thursday, a small contingent of County of Renfrew elected and staff greeted The Honourable Glen Murray, Minister of Transportation and Infrastructure at Arnprior’s Town Hall. The Minister was there at the request of Arnprior’s Reeve, Walter Stack, who talked to Minister Murray last month at the Good Roads Conference in Toronto. A delegation from the county met with Minister Murray last fall and he committed to a visit to the county. Acting Warden, Jack Wilson welcomed the Minister to Renfrew County and commented, “The County of Renfrew needs the extension of highway 417 to develop our communities and to improve highway safety.” Reeve Stack, who is the Chair of the County of Renfrew’s Operations Committee, commented about his request to Minster Murray to visit Arnprior and Renfrew County. “We thought it would be very worthwhile to give the Minister a tour of the highway to demonstrate how important linking a twinned 17 to the other major highways in the county is the right decision. Having the Minister here and being able to present our case in person that this project should be in the Province’s five-year infrastructure plan is an important step. Twinning Highway 17 as the next phase from Scheel Drive to Renfrew will connect it to the numerous provincial and county roads running through Renfrew County and to the Quebec side of the Ottawa Rive. Then we need a strategy for going further west.” County of Renfrew’s Director of Public Works and Engineering, David Darch showed Minister Murray a series of maps, which demonstrated that the twinning of highway 17 through to Renfrew creates a ‘critical link’ to other major highways in the county. The Minister, County of Renfrew elected and staff took a brief driving tour of the highway to view the current work underway and to discuss the need to get a commitment from the Province in terms of adding the twinning of highway 17 to the Province’s 5-year infrastructure plan. Minister Murray spoke to the necessity of the project, “We have to get that highway twinned to Renfrew, and then we have to get it twinned beyond that…” He went on to say, a project of this scope also needs funding support from the Federal Government and the two provincial opposition parties in terms of a 2% gross domestic product budget commitment. Further to that point he continued, “We’ve got to get a majority of MPP’s to support this level of funding.” If you would like more information, please call: David Darch Director, Public Works & Engineering, County of Renfrew 613-732-4353 Michael Barber Media Relations/Grants Coordinator, County of Renfrew 613-735-7288 County of Renfrew’s Director of Public Works and Engineering, David Darch shows Minister Murray a series of maps, which demonstrate that the twinning of highway 17 through to Renfrew creates a ‘critical link’ to other major highways in the county. http://www.countyofrenfrew.on.ca/news-events/news/minister-of-transportation-and-infrastructure- visits-renfrew/ 1--..-;r_ ~~ ...... _ ..,_, 1:7-.~,y Laurentian Valley Fire Department /:· :~J I;:: , 6ZO Lome Street ~embrolle, Ontario. K8A 6T5 • I' ·~~ 'Iii/ J •} Feburary ~ .....,., ...... '.:) r•• ·- · .• 2014 FIRE DEPARTMENT REPORT TYPE OF CALL DATE NOTES #14- 92 Mudlake Rd- Smoke in house, power went otT causing Feb3,2014 6 personnel 2 hrs tans from wood stove to shut down, when power came back on a Total- 12 hrs puff of smoke came out of the vents, no damogc, #15- 26 Steenburg Rd- Chimney fire, extinguished fire, removed Feb 19,2014 6 personnel 2 hrs hot ashes from tlue l personnel I hr Total- 13 hrs /116-662 Joe Sl- house fire, nobody home, house completely Feb 20,2014 15 personnel gulted Total 58.5 hrs #I 7 - 91 Krause St- mother of home owner went to check on Feb 25,2014 6 personnel 2 hrs. house, tire alarms were going oft~ upon our arrival we found a pipe Total - 12 hrs in upstairs washroom had broke # 18- 579 Hami Iton- Chimney fire, extinguished fire, removed Feb 26,2014 6 personnel 2 hr hot ashes from clean-out Total- 12 hrs #I 9- 160 LJrive ln Rd -locked door rescue, upon arrival with Feb 28,2014 6 personnel 2 hr paramedics and police, it was determined to be a false alarm, no Total- J2 hrs one was home INSPECTION REPORT NOTES Re-inspect! on of Hugli 's Blueberry Ranch I personnel 1.5 hrs TRAINING REPORT ATTENDANCE Feb 18,2014 - S.O.G.'s- pump operations- scene set-up- safety at the scene, 20 personnel 3 hrs I personnel 1.5 hrs Total - 3 1.5 hrs 13 members of the Fire Dept took a AED/CPR course at Alice Rec Centre with members ofthe Recreation Depts. Thank You to Mark Behm and the recreational depts for seLting lhis up An ad was placed in lhe paper for new recruitments, we received approx 20 applicants. John Primeau retired llS Chief afier almost 37 yt:ar::; as a mt:mber of the tire department. Mark Kaden was named as Depuly Fire Chief Tim Sutcliffe -Fire Chief VI?.R~<:>) n g : n 1 TOWNSHIP OF LAURENTIAN VALLEY PUBLIC WORKS, PROPERTY & PROTECTION COMMITTEE TO: Chair Sheedy and Members of Committee FROM: Mark Behm DATE: March 25, 2014 SUBJECT: Handheld GPS Device RECOMMENDATION That the Public Works, Property and Protection Committee recommends that Council allow for the purchasing of a handheld GPS Device, prior to the passing of the 2014 Budget. BACKGROUND Funds are allocated in the 2014 budget for the purchase of a handheld GPS device. The device would be used to accurately map many assets in the Township. It is proposed that a fulltime Water/Sewer Operator would work with a summer student to collect the data. DISCUSSION There are many assets in the Township that do not have accurate data with respect to location. This includes such items as water services/shutoffs, manholes, catch basins and fire hydrants. Funds are allocated in the 2014 budget for the purchase of a handheld GPS device that will allow staff to accurately map these assets. Staff would like to proceed with the purchase of the device prior to the passing of the budget in May 2014 to ensure that the device is available by May 12, 2014, when summer students commence employment. Having the GPS unit earlier in the year, will also allow staff to collect as much data as possible during the summer months. The data collected can be tied directly to our developing asset management system. The information and the device will also be utilized by operations staff when required to locate various services in the Township. The device would have an accuracy of +/- 1 metre. PEOPLE CONSULTED Dean Sauriol, CAO/Clerk Charlene Jackson, Treasurer/Deputy Clerk FINANCIAL IMPLICATIONS Funds are allocated in the 2014 budget for the purchase of the GPS Device. The purchase will be funded by the tax levy, from equipment portion of the budget. Page 1 of 2 ATTACHMENTS None Respectfully Submitted Township of Laurentian Valley “Original Signed” Mark Behm Public Works Manager Page 2 of 2 TOWNSHIP OF LAURENTIAN VALLEY PUBLIC WORKS, PROPERTY & PROTECTION COMMITTEE TO: Chair Sheedy and Members of Committee FROM: Mark Behm DATE: March 27, 2014 SUBJECT: Weekly Organics Collection RECOMMENDATION Left to Committee for consideration and recommendation. BACKGROUND In January 2014, Council approved weekly organic collection for the months of June, July and August as part of the new collection contract which will begin in April 2015. At the request of Councillor Bennett, staff requested pricing for the provision of this service in 2014. DISCUSSION Council and staff receive numerous calls annual regarding the consideration of weekly collection for organic material during the summer months. As part of our new collection contract commencing in 2015, the Township will provide weekly organic collection during Staff has contacted our current Collection Contractor and requested pricing for this service during the months of June, July and August 2014. This proposed service would mean an additional 13 collections in addition to current contract. The quote received from the Contractor was $16,102.45 per month, or $3,715.95 per collection day. As a comparable, staff compared this rate to the cost of additional Leaf and Yard Waste included in our current contract. These collections would be quite similar as the Contractor provides a dedicated truck for the collection of Leaf and Yard Waste on these designated days. The rate in the contract for this service is $3617.46 per collection week (Monday and Friday) or $1808.73 per collection day. As this proposed service is not indicated on our new collection calendar, a decision would also need to be made on the best way to advise residents that this service is available. PEOPLE CONSULTED Dean Sauriol, CAO/Clerk Charlene Jackson, Treasurer/Deputy Clerk Cllr Steve Bennett Matthew Dean, Canadian Waste Management Page 1 of 2 FINANCIAL IMPLICATIONS The total cost for 3 months of organic collection would be $48,307.35. Any costs for advertising the proposed service would be an additional expense. Should Council decide to proceed with this service, funds would need to be added to the 2014 Waste Management Budget. ATTACHMENTS • None. Respectfully Submitted Township of Laurentian Valley “Original Signed” Mark Behm Public Works Manager Page 2 of 2 TOWNSHIP OF LAURENTIAN VALLEY PUBLIC WORKS, PROPERTY & PROTECTION COMMITTEE TO: Chair Sheedy & Members of Committee FROM: Mark Behm DATE: March 28, 2014 SUBJECT: Tender PW-2014-01 – Purchase of Tandem Truck & Plow Unit RECOMMENDATION That Council award Quotation PW-2014-01 for the purchase of one (1) 2014 Tandem Truck & Plow Unit to Valley Truck & Spring Service in the amount of $213.728.00, excluding HST. BACKGROUND Funds have been approved for the purchase of a new tandem plow truck to replace an aging 2000 model in the Townships fleet. Tenders for the plow truck were distributed to qualifying dealerships and equipment manufacturers beginning on March 12, 2014. An advertisement was posted on the Municipalities website and an advertisement was posted in the March 13, 2014 Pembroke News. A total of 10 dealers and manufacturers requested the tender document. DISCUSSION A total of 10 dealers and plow manufacturers requested the tender documents for the supply of a new tandem plow truck to the Township. Of these, 3 truck dealers submitted a combined total of 6 bids with various manufacturers’ equipment by the March 27, 2014 deadline. The lowest bid was received from Valley Truck & Spring Service, with Larochelle equipment in the amount of $207,015.00, excluding HST. The equipment quoted in this bid was not one of the two approved makes specified in the tender document. The truck, an International, is an approved make outlined in the tender. Currently, the Township does not own any Larochelle equipment, which would mean having to stock a new line of commonly used parts. The second lowest bid was received from the Antrim Truck Centre, with ELP equipment in the amount of $211,333.00. The truck, a Western Star, is an approved make outlined in the tender. Both the equipment and truck quoted in this bid are approved makes specified in the tender document. Again, similar to the Larochelle equipment, the Township currently does not have any ELP equipment or Western Stars trucks in our fleet and would need to stock a new line of parts. Also, as the truck dealership is located in Arnprior, there is some concern about the travel time to take the truck in for servicing. Page 1 of 3 The third lowest bid was received from Valley Truck & Spring Service, with Viking-Cives/Gin-Cor equipment in the amount of $213,728.00, excluding HST. Both the equipment and truck quoted in this bid are approved makes specified in the tender document, Viking-Cives/Gin-Cor equipment and International Truck. Currently, all 6 trucks in the Township fleet are equipped with Viking- Cives/Gin-Cor equipment and many wear parts fit on several units in our fleet, keeping our stocked parts inventory lower. Also, all trucks in the fleet are also International make. All 3 equipment manufacturers offer a full 1 year warranty which is standard in the industry. The 2 trucks quoted, Western Star from Antrim Truck Centre and International from Valley Truck & Spring offer similar warranties on various aspects of the truck, including engine, drivetrain and chassis. Considering the proximity of the dealership, our existing fleet dynamics and the miniscule difference in cost of $2395.00 between the second and third tenders feeling is that the price gap between the two doesn’t not justify challenging the proximity to service and cost of creating a stock for different equipment. PEOPLE CONSULTED Dean Sauriol, CAO/Clerk Charlene Jackson, Treasurer/Deputy Clerk Lorne Rathwell, Operations Foreman FINANCIAL IMPLICATIONS $225,000 has been budgeted for the purchase of the new tandem truck & plow unit. The truck will be funded from our 2014 Budget. ATTACHMENTS Attached is a listing of tender results received by the March 27, 2014 deadline. Respectfully Submitted Township of Laurentian Valley “Original Signed” Mark Behm Public Works Manager Page 2 of 3 TENDER RESULTS – PW-2014-01 Purchase 1 New Tandem Truck & Plow Unit Name of Supplier Total Bid (including HST) Francis Canada Truck Centre $245,101.52 Freightliner 114SD SF Viking Civies Proline Gen II 1415 HW Addendum 1 & 2 included Viking Cives VCL120HSE9/VCL 225 AHW/CVL500HD Francis Canada Truck Centre $248,383.48 Freightliner 114SD SF ELP U Body 300 Plus Addendum 1 & 2 included ELP Serie 3.48 QT Antrim Truck Centre Ltd. $238,919.29 Western Star 4700 ELP U Body 300 Plus Addendum 1 & 2 included ELP Serie 3.48 QT Valley Truck & Spring $244,907.60 International 7600 SFA 6x4 ELP U Body 300 Plus Addendum 1 & 2 included ELP Serie 3.48 QT Valley Truck & Spring $241,625.64 International 7600 SFA 6x4 Viking Cives Proline Gen III 1415 HW Addendum 1 & 2 included Viking Cives VCL120HSE9/VCL225AHW/VCL500HD Valley Truck & Spring $234,039.95 International 7600 SFA 6x4 Larochelle BTU 1448 Addendum 1 & 2 included Larochelle SU9R2054, L1348, L1400 MU Page 3 of 3 TOWNSHIP OF LAURENTIAN VALLEY PUBLIC SERVICES & PROGRAMS COMMITTEE TO: Chair Robinson and Members of Committee FROM: Mark Behm DATE: March 28, 2014 SUBJECT: Recreation Facility Use & Maintenance Agreement RECOMMENDATION That the Public Services & Programs Committee recommends that Council pass a Recreation Facility Use & Maintenance Agreement for the Municipality as presented and that it be forwarded to the April 15 Council Meeting for ratification. BACKGROUND At the March 4, 2014 Council in Committee Meeting, Committee gave direction to staff to proceed with the preparation of an agreement to deal with maintenance and use of the Townships 3 recreation facilities. The agreement would outline the responsibilities of both the Township and the Recreation Association’s. DISCUSSION The Township has three Recreation Centres with facilities that are run by Volunteers. These include Alice & Fraser, Shady Nook and Stafford Park. Presently, the volunteer groups are responsible for all aspects of the properties, including major capital repairs to the facility and property. At the February Committee in Council Meeting, all Recreation Associations presented their proposed 2014 budgets and Committee made a recommendation to develop an agreement regarding the use, maintenance and upkeep of these buildings. At the March Committee in Council Meeting, direction was given to staff and was tasked with the responsibility of developing a Recreation Facility Use & Maintenance Agreement. While preparing the agreement, a draft agreement from 2010 was found on file and became the base for the new agreement. The draft agreement outlines the responsibilities for both the Township and the Recreations Associations. Attached is a copy of the draft agreement for Committee’s review and comment. PEOPLE CONSULTED Dean Sauriol, CAO/Clerk FINANCIAL IMPLICATIONS None at this time. Page 1 of 2 ATTACHMENTS • Draft Recreation Facility Use & Maintenance Agreement Respectfully Submitted Township of Laurentian Valley “Original Signed” Mark Behm Public Works Manager Page 2 of 2 CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY FACILITY USE AGREEMENT BETWEEN TOWNSHIP OF LAURENTIAN VALLEY AND INSERT NAME RECREATION ASSOCIATION The Township of Laurentian Valley deems it advantageous to enter into an agreement with the INSERT NAME Association to contribute municipal funds to the operation and maintenance of the INSERT NAME Recreation Centre for the benefit of residents of the Township of Laurentian Valley and surrounding communities. The intent of this agreement is to set out the terms and conditions whereby the INSERT NAME Recreation Association will receive funding from the Township of Laurentian Valley. For the purposes of this agreement, the Township of Laurentian Valley will be referred to as “the Municipality” and the INSERT NAME Recreation Association Incorporated will be referred to as “the Association” throughout this agreement. The Municipality agrees: 1. To provide an annual donation to the Association. The donation shall be paid in two (2) equal installments, one on June 15th and one on September 15th annually for the term of the agreement. The grant amount of will be reviewed annually with the Association as part of the annual municipal budget process. 2. To allow the Association to operate its activities without interference. 3. To authorize the Association to apply for funding available for the provision of sport, physical activity and community related programs to the Association as may be available from various sources. 4. To inspect all playground equipment and surfaces on an annual basis. A full report will be provided to the Association. The Municipality will also be responsible for the maintenance of the protective surfaces for all play structures. 5. To clear parking lots of snow and ice in a timely manner. 6. To be responsible for the collection of garbage, recycling and organics in accordance with the current municipal collection contract. 7. To take the lead on major funding applications for major projects related to the facility or property. The Association agrees: That in consideration of the above items, the Association shall: 1. Apply any surplus revenue gained from the running of the INSERT NAME Recreation Centre for the benefit of the residents of Laurentian Valley. 2. Submit, without demand, an Annual Operating Report for the Association outlining the total revenue and expense for the Association’s operations. 3. Annually meet with the appropriate Council Committee as part of the municipal budget process to discuss plans and objectives for the coming year. 4. Allow the Municipality to use the facility/property at no cost to the Municipality for a maximum of 5 times per calendar year. 5. Clear snow and ice from all doorways and walkways in a timely manner. 6. Use the Municipality to use the facility as an Evacuation Centre / Emergency Shelter and as an Emergency Reception Centre during an emergency affecting the Township. The use of the facility of in these instances shall take priority over all other rentals or uses. 7. Provide the Municipality with a key and alarm code to access the main portion of the building. 8. Maintain sports fields, outdoor ice surfaces and playground equipment to a safe standard as deemed appropriate by the Municipality. The Municipality and the Association jointly agree: 1. That this agreement can be unconditionally cancelled by either party by filing a written three (3) month notice of “Intent to Cancel Agreement” with the other party by Registered Mail to the appropriate address of the other party. 2. That this agreement may be renegotiated between the parties, from time to time. Such negotiations will commence a minimum of six (6) months to the end of the Municipality’s fiscal year. 3. That this agreement may be reviewed annually with respect to the amount of the donation granted by the Municipality to the Association. 4. That either party may propose additions or deletions to the terms of this agreement, as required, during the life of the agreement. 5. To meet quarterly at the facility/property to review the building and property. 6. That the maintenance and care of various items related to the facility and property shall be defined as listed in the chart below: Responsibility Item Example Municipality Association Truss system and roof Roof System X surface Exterior Cladding X Replacement Exterior Cladding X Cleaning & maintenance Electrical X Supply, panels & wiring Fixtures, receptacles, Electrical X switches Supply and pressure Plumbing X system Plumbing X Fixtures, toilets, urinals Municipal or Well, pressure Water Supply X systems Testing as per current Water Quality X health regulations Water softeners and Water Quality X purifiers Septic System X Repair and Installation Septic System X Annual pumping & cleaning Annual maintenance, repair HVAC X & replacement HVAC X Cleaning/changing of filters Exterior Windows & Doors X Replacement Exterior Windows & Doors X Repair Program Related Ice resurfacers, tractors, X Equipment lawn care equipment Upkeep, general Sports Field and Outdoor maintenance and repair to X Rink Capital Components fencing, dugouts, benches, rink boards, shelters, etc. Interior Finishes X Flooring, doors, painting Upkeep, general Storage Sheds/Garages X maintenance and repair Signed this ______day of April, 2014 at the Township of Laurentian Valley in the County of Renfrew. On behalf of the INSERT NAME Recreation Association: ______President Treasurer On behalf of the Township of Laurentian Valley: ______Mayor Chief Administrative Officer TOWNSHIP OF LAURENTIAN VALLEY PUBLIC SERVICES & PROGRAMS COMMITTEE TO: Chair Robinson and Member of Committee FROM: Mark Behm DATE: March 27, 2014 SUBJECT: Noise By-Law RECOMMENDATION That the Public Services & Programs Committee recommends that Council pass a new Noise By- law for the Municipality as presented and that it be forwarded to the April 15 Council Meeting for ratification. BACKGROUND At the March 4, 2014 Council in Committee Meeting, Committee instructed staff to proceed with the development of a new Noise By-law for the Municipality. The Township of Laurentian Valley currently has Noise By-Laws in place for 3 of the 4 Geographic Townships which make up the Municipality. DISCUSSION The Township has 2 noise by-laws which cover 3 of our 4 geographic townships that for Laurentian Valley Township. These by-laws are for Alice & Fraser Township and Pembroke Township, dating back to 1984 and 1993 respectively. There currently is no noise By-Law for Stafford Township. A draft Noise By-Law was circulated to Committee in 2012 but was not passed. It was suggested at Committee in March 2014 that staff review the draft by-law from 2012 and with some minor revisions; this document would make a useful by-law for the Township. Staff and By- law Enforcement met to review the draft 2012. Some changes and additions were made to the draft by-law and staff feels confident that they are able to enforce the terms outlined in the proposed by- law. A copy of the draft by-law has been attached for Committee’s review and comment. PEOPLE CONSULTED Dean Sauriol, CAO/Clerk Lauree Armstrong, Planner/E.D.O. Claus Trost, CBO, By-Law Enforcement Michael Street, By-law Enforcement Officer FINANCIAL IMPLICATIONS None Page 1 of 2 ATTACHMENTS • Draft Noise By-law, April 2014 Respectfully Submitted Township of Laurentian Valley “Original Signed” Mark Behm Public Works Manager Page 2 of 2 THE CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY BY-LAW 2014-??-??? BEING A BY-LAW TO REGULATE CERTAIN NOISE IN THE TOWNSHIP OF LAURENTIAN VALLEY WHEREAS section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; it is expedient to exercise the power conferred upon the Council by the Environmental Protection Act, 1971, as amended, and other statutory authority; and AND WHEREAS Section 128 of the Municipal Act, 2001, S.O. 2001, authorizes a local municipality to prohibit and regulate with respect to public nuisance, including matters that, in the opinion of council, are or could become or cause public nuisances; anda recognized body of scientific and technological knowledge exists by which sound and vibration may be substantially reduced; and AND WHEREAS section 129 of the Municipal Act, 2001 authorizes a local municipality, to prohibit and regulate with respect to noise, vibration, odour, dust and outdoor illumination, including indoor lighting that can be seen outdoors; and AND WHEREAS the people have a right to and should be ensured an environment free from unusual, unnecessary, or excessive sound or vibration which may degrade the quality and tranquillity of their life or cause nuisance; and AND WHEREAS it is the policy of the Council to reduce and control such sound and vibration; NOW THEREFORE BE IT RESOLVED that the Council of the Corporation of the Township of Laurentian Valley ENACTS as follows: 1. INTERPRETATION: In this By-Law: (a) Construction “construction” includes erection, alteration, repair, dismantling, demolition, structural maintenance, painting, moving, land clearing, earth moving, grading, excavating, the laying of pipe and conduit whether above or below ground level, street and highway building, concreting, equipment installation and alteration and the structural installation of construction components and materials in any form or for any purpose, and includes any work in connection therewith; (b) Construction Equipment “construction equipment” means any equipment or device designed and intended for use in construction, or material handling, including but not limited to, air compressors, pile drivers, pneumatic or hydraulic tools, bulldozers, tractors excavators, trenchers, cranes, derricks, loaders, scrapers, pavers, generators, off-highway haulers or trucks, ditchers, compactors and rollers, pumps, concrete mixers, graders, or other material handling equipment; (c) Conveyance “conveyance” includes a vehicle and any other device employed to transport a person or persons or goods from place to place but does not include any such device or vehicle if operated only within the premises of a person; (d) Council “Council” means the Council of the Corporation of the Township of Laurentian Valley. (e) Highway “highway” includes a common and public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct or trestle designed and intended for, or used by, the general public for the passage of vehicles. (f) Minister “Minister” means Minister of the Environment. (g) Ministry “Ministry” means Ministry of the Environment. (h) Motor Vehicle “motor vehicle” includes an automobile, motorcycle, and any other vehicle propelled or driven otherwise than by muscular power; but does not include the cars of electric or steam railways, or other motor vehicles running only upon rails, or a motorized snow vehicle, traction engine, farm tractor, self- propelled implement of husbandry or road-building machine within the meaning of the Highway Traffic Act; (i) Motorized Conveyance “motorized conveyance” means a conveyance propelled or driven otherwise than by muscular, gravitational or wind power. (j) Municipality “municipality” means the land within the geographic limits of The Corporation of the Township of Laurentian Valley. (k) Unnecessary Noise “noise” means unwanted sound; means noise that is of such loud volume or continuous duration that it creates a nuisance, is likely to disturb the inhabitants of any dwelling and without limiting the generality of the foregoing. This includes the noise from or created by any radio, or television, or any musical or sound-production instrument when such device is played or operated in such a manner or with such volume as to disturb the inhabitants of any dwelling; (l) Point of Reception “point of reception” means any point on the premises of a person where sound or vibration originating from other than those premises is received. 2. GENERAL PROHIBITIONS No person shall emit or cause or permit the emission of sound resulting from an act listed herein, and which sound is clearly audible at a point of reception: (a) Racing of any motorized conveyance other than in a racing event regulated by law. (b) The operation of motor vehicle in such a way that the tires squeal. (c)(b) The operation of any combustion engine or pneumatic device without an effective exhaust or intake muffling device in good working order and in constant operation. (d) The operation of a vehicle or a vehicle with a trailer resulting in banging, clanking, squealing or other like sounds due to improperly secured load or equipment, or inadequate maintenance. (e)(c) The operation of an engine or motor in, or on, any motor vehicle or item of attached auxiliary equipment for a continuous period exceeding five minutes, while such vehicle is stationary in a Residential Area unless: (i) the original equipment manufacturer specifically recommends a longer idling period for normal and efficient operation of the motor vehicle in which case such recommended period shall not be exceeded; or, (ii) operation of such engine or motor is essential to a basic function of the vehicle or equipment, including but not limited to, operation of ready-mixed concrete trucks, lift platforms and refuse compactors; or, (iii) weather conditions justify the use of heating or refrigerating systems powered by the motor or engine for the safety and welfare of the operator, passengers or animals, or the preservation of perishable cargo, and the vehicle is stationary for purposes of delivery or loading; or, (iv) prevailing low temperatures make longer idling periods necessary immediately after starting the motor or engine; or, (v) the idling is for the purpose of cleaning and flushing the radiator and associated circulation system for seasonal change of antifreeze, cleaning of the fuel system, carburetor or the like when such work is performed other than for profit. (f) The operation of a motor vehicle horn or other warning device except where required or authorized by law or in accordance with good safety practices. (g)(d) The operation of any item of construction equipment in a Residential Area without effective muffling devices in good working order and in constant operation. 3. PROHIBITIONS BY TIME AND PLACE No person shall emit or cause or permit the emission of sound resulting from any act listed in Table 3-1 if clearly audible at a point of reception located in an area of the municipality within a prohibited time shown for such an area. TABLE 3-1 PROHIBITIONS BY TIME AND PLACE Item No. Description of Activity Time Chart 1 Detonation of Fireworks or Explosive Devices not used A in construction 2. Discharge of firearms during Hunting Season G & F 2 The operation of a combustion engine which is, is used in, or intended for a toy or model or replica of FD any device which model or replica has no function other than amusement and which is not a conveyance 3 The operation of any electronic device or group of connected electronic devices incorporating one or CA more loudspeakers or other electo-mechanical transducers, and intended for the production, re- production or amplification of sound 4 The operation of any auditory signaling device, including but not limited to the ringing of bells or gongs, the blowing of sirens, horns, whistles or the B & DA production, re-production, or amplification of any similar sounds by electronic means except where required or authorized by legislation or in accordance with good safety practice 5 The venting, release or pressure relief of air, steam, or other gaseous material, product or compound from A any autoclave, boiler, pressure vessel, pipe, valve, machine, device or system Persistent barking, calling or whining or other similar persistent noise making by any domestic pet or any At all times other animal kept or used for any purpose other than agriculture 6 Any selling or advertising by shouting or outcry or B & DC amplified sound 7 Loading, unloading, delivering, packing, unpacking or otherwise handling any containers, products, materials or refuse whatsoever unless necessary for the B & DC & D maintenance of essential services or moving of private household effects 8 The operation of any equipment in connection with B & DA construction 9 The operation or use of any tool for domestic AB purposes other than snow removal, not limited to chainsaws, grinders, electric saws and other like shop tools and outdoor power products. 10 The operation of solid waste bulk lift or refuse BE compacting equipment Forest.Construction ….. E Time Chart A 2300 hours one day to 0700 hours the next day (0900 hours Sunday) B 1900 hours one day to 0700 hours the next day (0900 hours Sunday) C All day Sunday and all Statutory Holidays D 2100 hours one day to 0700 hours the next day (0900 hours Sunday) E Keep for construction, forestry?? 4. EXEMPTIONS Notwithstanding any other provision of this by-law, it shall be lawful to emit or cause or permit the emission of sound or vibration in connection with emergency measures undertaken: a) for the immediate health, safety or welfare of the inhabitants or any of them; or b) for the preservation or restoration of property; unless such sound or vibration is clearly of a longer duration or nature more disturbing, than is reasonably necessary for the accomplishment of such emergency purpose. Also Notwithstanding the provisions of Section 3. of this By-law, where the permitted timing of an activity has been established in an Agreement entered into between a Property Owner and the Township pursuant to the provisions of the Planning Act or the Municipal Act, or are set in a Licence issued by the Ministry of Natural Resources under the Aggregate Resources Act, the provisions of the Agreement shall prevail over the provisions of this By-law. 5. GRANT OF EXEMPTION BY COUNCIL 1) Application to Council Notwithstanding anything contained in this by-law, any person may make application to Council to be granted an exemption from any of the provisions of this by-law with respect to any source of sound or vibration for which he might be prosecuted and Council, by resolution, may refuse to grant any exemption or may grant the exemption applied for or any exemption of lesser effect and any exemption granted shall specify the time period, not in excess of six months, during which it is effective and may contain such terms and conditions as Council sees fit. 2) Decision In deciding whether to grant the exemption, Council shall give the applicant and any person opposed to the application an opportunity to be heard and may consider such other matters as it sees fit. 3)2) Breach Breach by the applicant of any of the terms or conditions of any exemption granted by Council shall render the exemption null and void. 6. EXEMPTION OF TRADITIONAL, FESTIVE OR RELIGIOUS ACTIVITIES Notwithstanding any other provision of this by-law, this by-law does not apply to a person who emits or causes or permits the emission of sound or vibration in connection with any of the listed traditional, festive, religious and other activities: 1. The use in a reasonable manner of an apparatus or mechanism for the amplification of the human voice or of music in a public park or recreational area under the control and management of the Township of Laurentian Valley in connection with any public election meeting, public celebration or other lawful gathering, on the following festive days: New Years Day St. Patrick’s Day Civic Holiday (August) Thanksgiving Day Valentines Day Easter Weekend (Good Friday,Easter Monday) Labour Day Christmas Day Victoria Day Boxing Day Canada Day Remembrance Day 2 All agricultural activities in the municipality. 7 SEVERABILITY If a court of competent jurisdiction should declare any section or part of a section of this by-law to be invalid, such section or part of a section shall not be construed as having persuaded or influenced Council to pass the remainder of the by-law and it is hereby declared that the remainder of the by-law shall be valid and shall remain in force. 8 PENALTY (1) Every person who contravenes any of the provision of this by-law is guilty of an offence and shall, upon conviction thereof, forfeit and pay a penalty of 1st Conviction A fine of $500.00 per offence 2nd and Subsequent Convictions: A fine of $1000.00 per offence (2) Upon conviction of an offence under this By-Law, the person shall be responsible for payment of costs associated with enforcing this By-Law and any Provincial costs associated with the Provincial Offences Act. 9 PREVIOUS BY-LAWS By-Law 84-19 (Alice and Fraser) and By-Law 691-12-93 (Pembroke Township) are hereby repealed with the passing of this By-Law. READ A FIRST AND SECOND TIME THIS ______OF ______, 2012 READ A THIRD TIME AND PASSED THIS ______OF ______. 2012 ______Jack Wilson, Mayor Dean Sauriol, CAO/Clerk TOWNSHIP OF LAURENTIAN VALLEY PUBLIC SERVICES & PROGRAMS COMMITTEE TO: Chair Robinson and Members of Committee FROM: Mark Behm DATE: March 24, 2014 SUBJECT: Trillium Grant Application – Alice & Fraser Outdoor Rink Boards & Players Bench RECOMMENDATION That the Public Services & Programs Committee authorizes staff to proceed with a grant application to the Ontario Trillium Foundation for the purchase of a new board system and players bench structure for the Alice & Fraser Recreation Centre. BACKGROUND In February 2014, Committee met with representatives from all Recreation Associations in the Township. Concerns with the condition of the aging rink board system at Alice & Fraser was brought to the Committees attention by the Association President. Committee tasked the Public Works Manager with getting quotes to upgrade the entire rink board system. DISCUSSION The original rink boards were installed at the Alice & Fraser Recreation Centre in the late 1970’s. The majority of the board system has been repaired or replaced over the years, but is now reaching a state where the entire wooden board system needs to be replaced. Quotes have been received for the replacement of the board system at a cost of approximately $97,000. This would be a similar system to the one installed at Shady Nook in 2010. At the same time, the existing players’ bench structure should also be replaced. It is estimated that the cost of this structure would be $12,000. It is suggested that staff proceed with a grant application under the Ontario Trillium Foundation for the necessary upgrades. In reading the eligibility requirements for the funding it seems that this type of project fits well in Foundation’s Sector Priorities. The next application deadline for this program is July 2, 2014. If the application is not successful, Council should consider budgeting funds in 2015 for the upgrade to the rink. PEOPLE CONSULTED Dean Sauriol, CAO/Clerk Debbie Robinson, Chair, Public Services & Programs Allan Wren, Councillor Betty King, President, Alice & Fraser Recreation Centre Page 1 of 2 FINANCIAL IMPLICATIONS None at this time. ATTACHMENTS None. Respectfully Submitted Township of Laurentian Valley “Original Signed” Mark Behm Public Works Manager Page 2 of 2