Hillsdale Board of Education Hillsdale, New Jersey

HILLSDALE BOARD OF EDUCATION HILLSDALE, NEW JERSEY

SPECIAL MEETING

THURSDAY, AUGUST 27, 2020 GEORGE G. WHITE SCHOOL 5:00 P.M. CLOSED EXECUTIVE SESSION CAFETORIUM 5:30 P.M. (APPROX.) OPEN TO PUBLIC

AGENDA

1. CALL TO ORDER

Mrs. Shane Svorec, President and Presiding Officer.

2. SALUTE TO THE FLAG

3. OPENING STATEMENT

The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, the Hillsdale Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Hillsdale Borough Hall, Hillsdale Avenue, Hillsdale; the Hillsdale Public Library, 509 Hillsdale Avenue, Hillsdale; the Hillsdale Board of Education Office, 32 Ruckman Road, Hillsdale; and sent to the Board’s designated newspaper: The Record on August 20, 2020. This meeting’s agenda has been posted and sent to The Ridgewood News and The Record on August 25, 2020.

4. ROLL CALL

Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane

Sileo Jennings Klas Saxon Svorec

PRESENT ABSENT

SPECIAL MEETING AGENDA AUGUST 27, 2020

5. MOTION TO MOVE TO EXECUTIVE SESSION

Moved by______, seconded by______to motion to move to Executive Session to discuss exempt matters pertaining to personnel and safety & security.

Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane

Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT

ABSTAINED

6. MOTION TO ADJOURN THE EXECUTIVE SESSION

Moved by______, seconded by______to adjourn the Executive Session reconvene to the public meeting.

Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane

Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT

ABSTAINED

7. HEARING OF CITIZENS AND DELEGATIONS CONCERNING ITEMS ON AGENDA A person wishing to be heard by the Board shall be recognized by the chairperson. He/she shall then identify himself/herself and proceed with his/her comments as briefly as the subject permits. The chairperson is responsible for the orderly conduct of the meeting and shall rule on such matters as the speaker’s right to address the Board, the time to be allowed for public discussion, the appropriateness of the subject being presented, and the suitability of the time for such a presentation. The Board, as a whole, shall have the final decision in determining the appropriateness of all such rulings. The Board wishes to remind all attendees at its meetings that while it subscribes, without reservation, to the principle of keeping the community completely informed, by policy and law, it cannot allow public discussion of personnel matters. If a matter concerning the staff of the Hillsdale School District is of interest or concern to a resident, the matter should be referred to the responsible Building Principal, Superintendent of Schools or the Board of Education, by either telephone or letter. 3

SPECIAL MEETING AGENDA AUGUST 27, 2020

8. SUPERINTENDENT’S REPORT

9. CORRESPONDENCE TO BOARD

Board Secretary New Jersey School Vol. XLIV No.7 Board Notes (Archives) Dated: August 18, 2020 Vol. XLIV No.6 Dated: August 11, 2020 Vol. XLIV No.5 Dated: August 4, 2020

SPECIAL MEETING AGENDA AUGUST 27, 2020

10. SUPERINTENDENT’S RECOMMENDATIONS

EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON; CHRISTINA JENNINGS, MEMBER

1E. APPROVAL OF STRONGE EVALUATION SYSTEM; 2020-2021

Pursuant to N.J.A.C. 6A:10-2.1, it is recommended that the Board approve the Stronge Evaluation System used for administrator and teacher evaluations.

2E. APPROVAL OF CHROMEBOOK AGREEMENTS; 2020-2021

It is recommended that the Board approve the attached Elementary and Middle School Chromebook Agreements.

3E. APPROVAL OF 2020-2021 ANNUAL CONTRACT FOR HOSPITAL INSTRUCTION WITH BERGEN COUNTY SPECIAL SERVICES SCHOOL DISTRICT (BCSS)

It is recommended that the Board approve the 2020-2021 annual contract for hospital instruction with Bergen County Special Services School District (BCSS) at a rate of $65.00 per hour, not to exceed a maximum of ten hours per week per student.

4E. APPROVAL OF THE ADOPTION OF THE DISTRICT GOALS; 2020-2021

It is recommended that the Board adopt the following District Goals for the 2020-2021 school year.

DISTRCT GOALS Goal 1 Refine data-driven decision making by examining assessment and accountability systems to improve the quality of teaching and learning through the analysis of multiple sources of data, including formative and summative assessments. Goal 2 Continue to build the capacity of teachers to engage in continuous growth of differentiated instruction and best practices by using regional collaboration, teacher leadership, job-embedded professional development, and professional learning communities. Goal 3 To support the integration and responsible use of instructional technology by participating in the digital world for the betterment of innovation, 21st century instructional practices, and the student learning experience.

SPECIAL MEETING AGENDA AUGUST 27, 2020

EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON; CHRISTINA JENNINGS, MEMBER (continued)

5E. APPROVAL OF THE ADOPTION OF THE BOARD OF EDUCATION GOALS; 2020-2021

It is recommended that the Board adopt the following Board of Education Goals for the 2020-2021 school year.

BOARD OF EDUCATION GOALS - DRAFT Goal 1 Complete a District-wide facility audit identifying the strengths and areas for growth. Goal 2 Create a plan to enhance the Hillsdale Public Schools learning environment that will strengthen the learning and teaching experience. Goal 3 Maintain a sound budgeting plan to drive student progress to enhance the learning environment for students.

6E. APPROVAL OF SCHOOL DISTRICT PROFESSIONAL DEVELOPMENT PLAN AND STATEMENT OF ASSURANCE; 2020-2021

It is recommended that the Board approve the School District Professional Development Plan (PDP) and School District Professional Development Plan (PDP) Statement of Assurance for the 2020-2021 school year.

7E. APPROVAL OF REVISED JOB DESCRIPTION

It is recommended that the Board approve the attached revised job description:

JOB DESCRIPTION Hall Monitor / Lunch Duty Aide 6

SPECIAL MEETING AGENDA AUGUST 27, 2020

EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON; CHRISTINA JENNINGS, MEMBER (continued)

8E. APPROVAL OF HILLSDALE UPDATED RESTART AND RECOVERY PLAN TO REOPEN SCHOOLS; 2020-2021

BE IT RESOLVED BY THE HILLSDALE BOARD OF EDUCATION that the Board, upon recommendation of the Superintendent of Schools, approves the following resolution:

WHEREAS, in response to the COVID-19 pandemic, the Governor has declared a state of emergency and a public health emergency, and ordered all schools closed for in-person instruction for the remainder of the 2019-2020 school year ; and

WHEREAS, in response the continued COVID-19 pandemic the Governor announced Reopening guidance for New Jersey Schools for the 2020-2021 school year; and

WHEREAS, the guidance announces that, absent a change in public health data, public schools will open for in-person instruction and operations in some capacity at the beginning of the 2020-2021 school year; and

WHEREAS, each district will be expected to develop, in collaboration with community stakeholders, a plan to reopen schools in the fall that best fits the district’s local needs.; and

WHEREAS, the District did develop, in collaboration with community stakeholders, a plan to reopen schools in the fall that best fits the district’s local needs;

NOW THEREFORE, BE IT RESOLVED that the Board hereby approves the District’s Updated Restart and Recovery Plan to Reopen Schools which was previously submitted to the Department of Education on July 31, 2020, and will be re-submitted to the Department of Education on August 28, 2020 and to be implemented for the 2020- 2021 school year.

Moved by______, seconded by______

Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane

Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT

ABSTAINED 7

SPECIAL MEETING AGENDA AUGUST 27, 2020

PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON JUSTIN SAXON, MEMBER

1P. APPROVAL OF RESOLUTION TO RATIFY CONTRACT AGREEMENT WITH THE HILLSDALE EDUCATION ASSOCIATION FOR THE 2020-2021 SCHOOL YEARS

WHEREAS, the Hillsdale Board of Education (hereinafter referred to as the "Board") and the Hillsdale Education Association (hereinafter referred to as "HEA") have negotiated a successor collective negotiations agreement (hereinafter referred to as the "CNA") effective July 1, 2020 through June 30, 2023; and

WHEREAS, the HEA has, by a majority vote of its membership, ratified the CNA.

NOW, THEREFORE, BE IT RESOLVED that the Board hereby ratifies and approves of the terms of the CNA effective July 1, 2020 through June 30, 2023, which is attached to this Resolution and made a part hereof; and

BE IT FURTHER RESOLVED that the Board hereby authorizes the Board President and the Business Administrator/Board Secretary to execute, on behalf of the Board, the CNA by and between the Board and the HEA.

2P. RE-APPROVAL OF APPOINTMENTS; 2020-2021

It is recommended that the Board re-approve the following appointments for the 2020-2021 school year, salaries have been adjusted due to conclusion of Hillsdale Education Association (HEA) negotiations:

APPOINTMENTS TO BE RE-APPROVED Tenured Certified Staff Non Tenured Certified Staff Tenured School /Child Study Team Secretaries Non Tenured School /Child Study Team Secretaries Tenured Custodial/Maintenance Staff 8

SPECIAL MEETING AGENDA AUGUST 27, 2020

PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON JUSTIN SAXON, MEMBER (continued)

3P. APPROVAL TO ACCEPT RESIGNATIONS; 2020-2021

It is recommended that the Board accept with regret, the following resignations:

EMPLOYEE NUMBER REASON EFFECTIVE DATE Employee #5030 Resignation August 12, 2020 Employee #5159 Resignation August 19, 2020 Employee #5205 Resignation August 24 , 2020 Employee #4046 Retirement October 31, 2020

4P. APPROVAL OF ADDITIONAL SUMMER EMPLOYMENT; 2020

It is recommended that the Board approve the following additional summer workdays. The daily rate is set by contract; the employee’s contractual daily rate up to a maximum of $320 per diem for the first ten (10) days and $345 per diem beyond ten (10) days.

NAME POSITION SCHOOL ADDITIONAL SUMMER EMPLOYMENT WORKDAYS Karen Santos K-8 Subject Area George G. White 2 days Teacher (Technology)

5P. APPROVAL OF LEAVE; 2020-2021

It is recommended that the Board approve the leave of Employee ID #4046 as follows:

LEAVE DATES Personal paid leave of absence Effective September 1 , 2020 through October 31 , 2020

According to Chapter 78, all employees receiving Family Leave and not waiving health benefits must pay the Board of Education either the higher amount of either the insurance premium or 1.5% of their salary. 9

SPECIAL MEETING AGENDA AUGUST 27, 2020

PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON JUSTIN SAXON, MEMBER (continued)

6P. APPROVAL OF SCHOOL IMPROVEMENT PANEL; 2020-2021

It is recommended that the Board approve the following School Improvement Panel for each school:

NAME AND TITLE SCHOOL Donald Bergamini, Principal George G. White School Charles Giordano, Assistant Principal Jaclyn Derwin, Supervisor of Curriculum, Instruction and Assessment Jennifer Pizzo, School Counselor Stacey Belhumer, Teacher Allison Franzese, Teacher Christopher Bell, Principal Meadowbrook School Jaclyn Derwin, Supervisor of Curriculum, Instruction and Assessment Deanna Nelsen-De Falco, School Counselor Claudia Gibney, Teacher Lauren Lio, Teacher Eileen Thomas, Special Education Teacher Angela Iskenderian, Principal Ann Blanche Smith School Jaclyn Derwin, Supervisor of Curriculum, Instruction and Assessment Dante Casolaro, School Counselor Cristina Demirdjian, Teacher

SPECIAL MEETING AGENDA AUGUST 27, 2020

PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON JUSTIN SAXON, MEMBER (continued)

7P. APPROVAL OF ADDITIONAL CPR CERTIFICATION/RE-CERTIFICATION TRAINING, RATE AND COSTS; 2020-2021

It is recommended that the Board approve the additional training cost for Rosemary Catton to teach Staff CPR Certification / Re-Certification training and the following costs associated with this training:

REASON RATE / COST 1 HeartSaver BLS for HCP Course, Seven (7) Hour Class $80.00 Per Hour

8P. APPROVAL OF TEACHER AIDES; 2020-2021

It is recommended that the Board approve the following teacher aides:

NAME POSITION RATE OF HOURS PER DAY START PAY DATE Nicole D’Ascoli Teacher Aide $18.00/hour 5 hours & ** 40 minutes* *With unpaid lunch. **This appointment subject to a criminal background check N.J.S.A. 18A:6-7.1; 18A:30-17; 18A:6-4.13 for Emergent hiring with applicant attestation; and P.L. 2018 – Chapter 5.

9P. APPROVAL OF TRANSFERS AND CHANGES TO EMPLOYMENT STATUS; 2020-2021

It is recommended that the Board approve the following personnel transfers and changes for the 2020-2021 school year:

Name From To Marisol Leal Full Time ESL Teacher: Full Time ESL Teacher: @ Ann Blanche Smith (.50) @ Ann Blanche Smith (1.0) @ Meadowbrook (.25) @ George White (.25)

SPECIAL MEETING AGENDA AUGUST 27, 2020

PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON JUSTIN SAXON, MEMBER (continued)

10P. APPROVAL TO RESCIND APPROVAL OF PERSONNEL; 2020-2021

It is recommended that the Board rescind the following approvals:

Name Position Effective Date Ingrid Abbott Long Term Substitute @ August 27, 2020 George White Johanna San Antonio Part Time Teacher Aide @ August 27, 2020 Ann Blanche Smith

11P. APPROVAL OF PERSONNEL; 2020-2021

It is recommended that the Board approve the following personnel for the 2020-2021 school year:

NAME POSITION SCHOOL START STEP / SALARY DATE Ingrid Abbott Resource Center George G. White 9/1/2020 BA Step 1 / $51,266 Teacher Johanna San Antonio Part Time School Ann Blanche Smith 9/1/2020 Step 1 / $43,343 * Secretary (12 month/full time) 10 Month/.57 FTE *Pro-rated to $20,588 (10 months/.57 FTE) Molly Pine Kindergarten Ann Blanche Smith 9/1/2020 BA Step 1 / $51,266 Fawn Kennedy Grade 3 Meadowbrook 9/1/2020 MA Step 1 / $57,109

12P. APPROVAL OF PROFESSIONAL DEVELOPMENT DAYS; 2020-2021

It is recommended that the Board approve the following Professional Development Days and estimated costs/reimbursements:

NAME MEETING / CONFERENCE / ESTIMATED COSTS / WORKSHOP / DATE(S) / LOCATION REIMBURSEMENTS *See Attached List Bergen County Special Services / *See Attached List Bergen County ETTC Remote Learning Toolkit Bootcamps August 24th – 26th, 2020

SPECIAL MEETING AGENDA AUGUST 27, 2020

PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON JUSTIN SAXON, MEMBER (continued)

13P. APPROVAL OF SALARY ADJUSTMENTS; 2020-2021

It is recommended that the Board approve the salary adjustments for the following personnel:

NAME FROM TO REASON EFFECTIVE DATE Michael Amuso $2,400 $2,500 Longevity July 1, 2020 David Mombert $2,400 $2,500 Longevity July 1, 2020 Kerry Cramer MA MA +15 Degree Status September 1, 2020 Jessica Lavitol BA BA +15 Degree Status September 1, 2020 Janemarie Lowery BA BA +15 Degree Status September 1, 2020 Alaina Cannella MA MA +30 Degree Status & September 1, 2020 + 3 1/3 Course Credits course credits Esther Douglass MA MA +30 Degree Status & September 1, 2020 + 3 1/3 Course Credits course credits Claire Fahy MA +30 MA +30 Degree Status September 1, 2020 + 0 course credits + 4 1/3 course & Course Credits credits Sally Leara MA +30 MA +30 Course Credits September 1, 2020 + 0 course credits +3 course credits Korrey Sanjek BA MA Degree Status September 1, 2020 Matthew Tabrys MA MA +15 Degree Status September 1, 2020 Jacqueline Leiva BA BA +15 Degree Status September 1, 2020 Sara Dennin MA MA +15 Degree Status September 1, 2020

SPECIAL MEETING AGENDA AUGUST 27, 2020

PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON JUSTIN SAXON, MEMBER (continued)

14P. APPROVAL OF ADDITIONAL RATE; 2020-2021

It is recommended that the Board approve the rates as follows for the 2020-2021 school year:

TITLE (2020-2021 SCHOOL YEAR)

Hall Monitor / $72.00 per 120 minute day Lunch Duty Aide & Substitute Hall Monitor / Lunch Duty Aide - George White School Hall Monitor / $36.00 per 90 minute day Lunch Duty Aide & Substitute Hall Monitor / Lunch Duty Aide - Meadowbrook & Ann Blanche Smith School

15P. APPROVAL OF APPOINTMENTS; 2020-2021

It is recommended that the Board approve the following appointments for the 2020-2021 school year:

APPOINTMENTS TO BE APPROVED Catherine Manke Hall Monitor / Lunch Duty Aides Poki Kritzler Ann Blanche Smith & Meadowbrook Schools Lucille Dell $36.00 per 90 Minute Day Heather Harmon Luliana Hoxha Kirsten Lee Bus Monitor Ann Blanche Smith School Poki Kritzler $8.75 Per Day (rate board approved June 15, 2020) Time: 8:30 am – 9:00 am

SPECIAL MEETING AGENDA AUGUST 27, 2020

PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON JUSTIN SAXON, MEMBER (continued)

16P. APPROVAL OF ADDITIONAL HOURS; 2020-2021

It is recommended that the Board approve the additional hours for the following Hall Monitors / Lunch Duty Aides from September 3, 2020 through September 30, 2020.

NAME HOURS RATE

Catherine Manke 2 ½ Hours Per Day $24.00 Per Hour Poki Kritzler Lucille Dell Heather Harmon Luliana Hoxha Kirsten Lee

17P. APPROVAL OF SUBSTITUTES; 2020-2021

It is recommended that the Board approve the following substitutes for the 2020-2021 school year:

SUBSTITUTES Substitute Hall Monitor / Lunch Duty Aides

Moved by______, seconded by______

Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane

Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT

ABSTAINED

SPECIAL MEETING AGENDA AUGUST 27, 2020

POLICY COMMITTEE; CHRISTINA JENNINGS, CHAIRPERSON: NICOLE KLAS, MEMBER

1 POL. APPROVAL OF POLICY AND REGULATIONS; 2020-2021

It is recommended that the Board approve the following policies and regulations on Second and Final Reading:

NUMBER TITLE STATUS COMMENTS

Bylaws Board Officers Revised • Update to using paper ballots for 0152 voting on board officers. We do not use paper ballots in Hillsdale.

P 1581 Domestic Violence Mandated & • In response to the Civil Service Revised Commission publishing the Uniform Domestic Violence Policy. Incorporates provision of NJSA 11A:2-6a

R 1581 Domestic Violence Mandated & • In response to the Civil Service New Commission publishing the Uniform Domestic Violence Policy. Incorporates provision of NJSA 11A:2-6a

P 2422 Health and Physical Mandated & • Addresses issues that must be Education Revised included in the school district’s curriculum. Relates to the health and well-being of students.

P 3421.13 Postnatal New • Requires an employer to make Accommodations - accommodation for nursing Teaching Staff mothers. Lactation space must be private, functional, and available when a nursing mother needs it. The accommodations are available upon request. 16

SPECIAL MEETING AGENDA AUGUST 27, 2020

POLICY COMMITTEE: CHRISTINA JENNINGS, CHAIRPERSON; NICOLE KLAS, MEMBER (continued)

NUMBER TITLE STATUS COMMENTS

P 4421.13 Postnatal New • Requires an employer to make Accommodations - accommodation for nursing Support Staff mothers. Lactation space must be private, functional, and available when a nursing mother needs it. The accommodations are available upon request.

P 5330 Administration of Mandated & • Updates our policy for R 5330 Medication Revised administration of hydrocortisone sodium succinate in a similar manner to the administration of epinephrine.

P 7243 Supervision of Mandated & • Updated to provide criminal Construction Revised history record checks required for a construction contractor’s employees serving in a position where there may be regular contact with students. Designates a liaison to construction contractors.

P 8210 School Year Revised • Revised to list the minimum requirement 180 school days and this is needed to receive State aid.

P 8220 School Day Mandated & • Revised that the Board approves Revised as part of policy the starting and ending time that defines each day for each school.

R 8220 School Closings Revised • Updated to ensure all day closings, early dismissals are communicated with parents, staff and outside organizations. 17

SPECIAL MEETING AGENDA AUGUST 27, 2020

POLICY COMMITTEE: CHRISTINA JENNINGS, CHAIRPERSON; NICOLE KLAS, MEMBER (continued)

NUMBER TITLE STATUS COMMENTS

P 8462 Reporting Potentially Mandated & • Requires the display of specific Missing or Abused Revised information at each school Children building about the Dept. of Children and Families’ State Central registry, a toll-free hotline from reporting child abuse.

P 1648 Restart and Recovery Mandated & • Establishes our Restart and Plan New Recovery Plan with specific appendices dedicated to conditions for learning, leadership and planning, policy and funding, continuity of learning

P 1648.02 Remote Learning Mandated & • Establishes a remote learning Options for Families New option for families as directed by the Governor on July 24th. It allows for students to enter and exit the remote learning option at the marking period/trimester break. 30 days notice of a change of choice is required by the family.

Bylaws Board Member New • Allows for BOE member to 0155.1 Participation at participate at a BOE meeting using Board Meetings an electronic device due to a Using Electronic medical condition or an out-of- Device state commitment. Participation in the meeting based on the aforementioned points must be pre-approved at a BOE meeting prior to the meeting he/she seeks electronic participation. The BOE President will present the request. 18

SPECIAL MEETING AGENDA AUGUST 27, 2020

POLICY COMMITTEE: CHRISTINA JENNINGS, CHAIRPERSON; NICOLE KLAS, MEMBER (continued)

NUMBER TITLE STATUS COMMENTS

P 2622 Student Assessment Mandated & • Removal of PARCC language Revised from policy; change in science NJSLA administration to grade 5.

P 5200 Attendance Mandated & • Rules outlining attendance R 5200 Revised recording in the school register that is used for Federal and State reporting purposes. • Allows for definition of absences for purposes of truancy, student conduct and promotion, and retention.

P 5320 Immunization Revised • Updates language on child R 5320 immunization procedures in accordance with state statute and the rules of the NJ Dept. of health and Senior Services.

P 8600 Transportation Revised • Identifies that the Board of R 8600 Education shall transport eligible students to and from school and school related activities in accordance with N.J.S.A. 18A:39- 1, N.J.A.C.6A:27-1 and Board policy. Provides transportation for those who live more than 2 miles from their public school of attendance; and students with special needs in accordance with their Individualized Education Program pursuant to N.J.A.C. 27- 5.1 19

SPECIAL MEETING AGENDA AUGUST 27, 2020

POLICY COMMITTEE: CHRISTINA JENNINGS, CHAIRPERSON; NICOLE KLAS, MEMBER (continued)

NUMBER TITLE STATUS COMMENTS

P 8611 Subscription Busing Abolished • This will be removed from our R 8611 policy handbook. Subscription bus service will no longer be offered.

Moved by______, seconded by______

Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane

Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT ABSTAINED

SPECIAL MEETING AGENDA AUGUST 27, 2020

11. BUSINESS ADMINISTRATOR/BOARD SECRETARY’S RECOMMENDATIONS

FINANCE COMMITTEE: NICOLE KLAS, CHAIRPERSON JUSTIN SAXON, MEMBER

1F. APPROVAL OF TUITION STUDENTS (SENDING) CONTRACTS; 2020-2021

It is recommended that the Board approve the tuition (sending) contracts for the 2020-2021 school year as listed:

Name Rate Program

BCSS 1@ $78,660.00 HIP MP Godwin

2F. APPROVAL TO RENEW BID FOR SNOW PLOWING SERVICES; 2020-2021

WHEREAS, the Hillsdale Board of Education (hereinafter referred to as the "the Board") and Raymond Brothers Landscaping, Inc. (hereinafter referred to as "Raymond Brothers Landscaping") are parties to an Agreement for snow plowing and salting services for the 2019-2020 school year (hereinafter referred to as the" Agreement"); and

WHEREAS, the Agreement specifically provides that the Board may renew the Agreement for an two (2) additional one(1) year terms in accordance with N.J.S.A. 18A:18A-42; and

WHEREAS, the Board desires to extend the Agreement for one (1) one year, for the 2020-2021 school year; and

WHEREAS, the Board has determined that Raymond Brothers Landscaping has been rendering the services in an effective and efficient manner.

NOW, THEREFORE, BE IT RESOLVED that the Board hereby extends the Agreement with Raymond Brothers Landscaping for one (1) year, for the 2020-2021 school year.

BE IT FURTHER RESOLVED that the Board President and the Board Secretary are hereby authorized to execute and any and all documents necessary to effectuate the terms of this Resolution. 21

SPECIAL MEETING AGENDA AUGUST 27, 2020

FINANCE COMMITTEE: NICOLE KLAS, CHAIRPERSON JUSTIN SAXON, MEMBER (continued)

3F. APPROVAL OF NON-PUBLIC FUNDS; 2020-2021

It is recommended that the Board approve the following Non-Public funds for the 2020-2021 school year:

Non-Public Nursing Services $ 19,021.00

The Board of Education also authorizes the Business Administrator/Board Secretary to execute any and all documents necessary to effectuate the terms of this resolution.

Moved by______, seconded by______

Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane

Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT ABSTAINED

SPECIAL MEETING AGENDA AUGUST 27, 2020

TRANSPORTATION COMMITTEE: CHRISTINA JENNINGS, CHAIRPERSON; JUSTIN SAXON, MEMBER

1T. APPROVAL OF CONTRACT WITH 4 DIAMOND BUS COMPANY; 2020-2021

WHEREAS, the Hillsdale Board of Education (hereinafter referred to as the “Board”) advertised for bids for student transportation services for the 2020-2021 school year (hereinafter referred to as the “Transportation Services”); and

WHEREAS, on August 20, 2020, the Board received two (2) bids for various routes as reflected on the attached bid tabulation sheet; and

WHEREAS, 4 Diamond Transportation, LLC (hereinafter referred to as “4 Diamond Transportation”) submitted the lowest responsible overall bid, with a base bid in the amount of $375 for Route Number GW No. 1 A.M., $195 for Route Number GW No. 2, and $195 for Route Number No. ABS No. 3, as well as a rate a per diem rate of $60 for an aide, if applicable; and

WHEREAS, the bid submitted by 4 Diamond Transportation is responsive to the specifications in all material respects and it is the Board’s desire to award the bid to 4 Diamond Transportation;

NOW, THEREFORE, BE IT RESOLVED that the contract for the Transportation Services is hereby awarded to 4 Diamond Transportation in the amount of $375 for Route Number GW No. 1 A.M., $195 for Route Number GW No. 2, and $195 for Route Number No. ABS No. 3, with the per diem base bid adjustment at $1.50 per mile, as well as a per diem rate of $60 for an aide, if applicable.

BE IT FURTHER RESOLVED that each award is expressly conditioned upon the successful vendor furnishing the requisite insurance certificate and performance bond as required in the specifications and executing a contract in accordance with the terms of the specifications.

BE IT FURTHER RESOLVED that the Board President and the School Business Administrator/Board Secretary are hereby authorized to execute any and all documents necessary to effectuate this Resolution. The School Business Administrator/Board Secretary shall submit all required documents to the Executive County Superintendent in accordance with the regulations governing student transportation.

SPECIAL MEETING AGENDA AUGUST 27, 2020

TRANSPORTATION COMMITTEE: CHRISTINA JENNINGS, CHAIRPERSON; JUSTIN SAXON, MEMBER (continued)

Moved by______, seconded by______

Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane

Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT

ABSTAINED

SPECIAL MEETING AGENDA AUGUST 27, 2020

12. OLD BUSINESS

13. NEW BUSINESS

14. SECOND HEARING OF CITIZENS ON ANY TOPIC OF CONCERN

15. MOTION TO CONVENE TO EXECUTIVE SESSION (if necessary)

WHEREAS, the Open Public Meetings Act and the Hillsdale Board of Education reserve the right within the constraints of State Law to sit in Executive Session, and

WHEREAS, there now exists a need for this Board of Education to meet in Executive Session, now therefore

BE IT RESOLVED that the Hillsdale Board of Education recess into Executive Session to discuss exempt matters pertaining to ______, and

BE IT FURTHER RESOLVED that the public will be informed 1. When the Board reconvenes to the Regular Meeting business portion of this meeting this evening; or 2. At a later date, undetermined at this time.

Moved by______, seconded by______that the Board move to an Executive Session at p.m.

Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane

Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT

ABSTAINED

SPECIAL MEETING AGENDA AUGUST 27, 2020

16. MOTION TO ADJOURN EXECUTIVE SESSION (if necessary)

Moved by______, seconded by______that the Board adjourn the Executive Session at p.m.

Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane

Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT ABSTAINED

17. ADJOURN MEETING

Moved by ______, seconded by ______that the August 27, 2020 Work Session/Regular Meeting be adjourned at p.m.

Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane

Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT ABSTAINED

HILLSDALE ELEMENTARY CHROMEBOOK AGREEMENT

As a recipient of a district-issued Chromebook for the 2020-21 academic year, students receiving the device and parents/guardians signing this form agree to the following:

Device Use: Students should use the assigned device for educational purposes and district business only. Furthermore, students are expected to bring their assigned device to all classes each day with a full battery charge. The use of each device assigned to a student is subject to the acceptable use guidelines described in BOE policies 2361 and 7523.

Manufacturing Defects and Technical Problems: If students are experiencing technical difficulties, they should bring their device to the Computer Lab. In the event that the computer lab is not available, students should drop the device off in the Main Office. Students must fill out the Damage Report Form, which will be available in the Computer Lab, Main Office, and on the school website. The Technology Department will determine whether the reported problem is a product of regular wear and tear or if it should be considered damaged.

Software and Applications: The district reserves the right to audit and remove any software in the student assigned device at any time. The district may require the installation of software that will have access to personal information stored in the student assigned device.

Electronic Recording Capabilities: Any electronic recordings used with the device must be for instructional/educational purposes only. Students must obtain prior approval from a teacher or administrator prior to using the audio, image, or video recording capabilities of the device. No recording should start without the permission of all the individuals being recorded. In addition, electronic recordings obtained with the device may not be shared, published or re-broadcasted for any reason by the student without obtaining the permission of the district and all individuals present in the recording. Privacy: As per the guidelines of the NJ Anti-Big Brother Act (N.J.S.A.) 1BA:36-39 (P.L. 2013, c. 44) the Board of Education reserves the rights to examine, restrict, or remove electronic data from devices assigned to students. Students and their parents/guardians understand the assigned device may record or collect information on the student's activity or the student's use of the device. Students and parents/guardians further understand that all communication sent or received while connected to Hillsdale network infrastructure and services can potentially be recorded and archived. The district reserves the right to share any of such archived records with law enforcement authorities if deemed appropriate by the district. In addition, the district reserves the right to use the geolocation features of the device to track its location in case it is lost or stolen. The district shall not use any of the recording or geo-location capabilities of the device in a manner that would violate the privacy rights of the student or any individual residing with the student.

Access to Internet Material: In accordance with the "Children's Internet Protection Act" (CIPA), Hillsdale Public Schools will use appropriate filtering measures to limit the exposure of students to indecent or objectionable material on the Internet while the device is connected to the school network. Furthermore, district staff will monitor student use of the device while in school and provide guidance in the appropriate use of the device and the access to the global Internet. Parents/guardians understand that district Internet filters are in place for the Chromebook when used at home, agree to monitor the student use of the device while not in school, and are encouraged to establish rules of usage with the student.

Data Security/ Intellectual Property/ Academic Integrity: Students are responsible for the security of the data stored on their district assigned device. Passwords or login information should never be shared. Students recognize that all content created on a district device while using a district Google account is not subject to intellectual property claims. Students further recognize that all activity shall follow the expectations for academic integrity as described in their student handbooks.

August 2020 HILLSDALE PUBLIC SCHOOLS

ELEMENTARY SCHOOL CHROMEBOOK AGREEMENT

PLEASE COMPLETE THIS SHEET PRIOR TO RECEIPT OF THE CHROMEBOOK.

STUDENT

I understand and agree to the preceding terms and conditions regarding the mobile device provided to me by Hillsdale Public Schools.

Serial Number: Device Model:

Student Full Name (please print)

Student Signature

Grade: ______

Date ______

PARENT OR GUARDIAN

As the parent or guardian of this student, I understand and agree to the preceding terms and conditions regarding the mobile device provided to this student. I also understand that this device is provided for educational purposes, and that I will not hold the Hillsdale Board of Education responsible for materials acquired on the Internet using this device. I hereby give my permission to issue a device to my child under the conditions above and certify that the information contained on this form is correct.

Parent or guardian name (please print)

Parent or Guardian Signature

Date ______HILLSDALE GEORGE WHITE CHROMEBOOK AGREEMENT

As a recipient of a district-issued Chromebook for the 2020-21 academic year, students receiving the device and parents/guardians signing this form agree to the following:

Technology Usage Fee: The technology usage fee is $40.00 for the school year. Payment can be made by credit card through the parent portal in PaySchools (please provide a receipt) (a 4% transaction fee will be applied), by cash, or by check (payable to the Hillsdale Board of Education). (Students who qualify for free or reduced lunch will be charged accordingly.) Similar to textbooks, the student is responsible for maintaining their Chromebook and its accessories, such as the charger and carrying case, in proper working condition. Students are not to place stickers or any adhesive decoration directly to their Chromebook. The district will maintain a stock of loaner devices that can be used in the event of damage to the assigned device while the student device is being repaired or replaced. All devices, regardless of condition, will be returned to the Technology Department in June for routine maintenance.

Lost Device Fee: All students are responsible for the security of their Chromebook. Devices should be kept with the students at all times, or secured in a student's locker. Damages that result from abuse or neglect are the responsibility of the student and subject to fees. In the event of theft, vandalism, or other criminal acts, the student/parent/guardian must file a report with the local police department, submit a copy to the school, and complete the School District's Technology Device Loss Form. The fee for a lost Chromebook or accessories will be the full replacement cost of the device or accessories. Software and Applications: The district reserves the right to audit and remove any software in the student assigned device at any time. The district may require the installation of software that will have access to personal information stored in the student assigned device.

Privacy: As per the guidelines of the NJ Anti-Big Brother Act (N.J.S.A.) 18A:36-39 (P.L. 2013, c. 44) the Board of Education reserves the rights to examine, restrict, or remove electronic data from devices assigned to students. Students and their parents/guardians understand the assigned device may record or collect information on the student's activity or the student's use of the device. Students and parents/guardians further understand that all communication sent or received while connected to Hillsdale network infrastructure and services can potentially be recorded and archived. The district reserves the right to share any of such archived records with law enforcement authorities if deemed appropriate by the district. In addition, the district reserves the right to use the geolocation features of the device to track its location in case it is lost or stolen. The district shall not use any of the recording or gee-location capabilities of the device in a manner that would violate the privacy rights of the student or any individual residing with the student.

August 2020 HILLSDALE PUBLIC SCHOOLS

GEORGE WHITE CHROMEBOOK AGREEMENT

PLEASE COMPLETE THIS SHEET PRIOR TO RECEIPT OF THE CHROMEBOOK.

STUDENT

I understand and agree to the preceding terms and conditions regarding the mobile device provided to me by Hillsdale Public Schools.

Serial Number: Device Model:

Student Full Name (please print)

Student Signature

Grade: ______

Date ______

PARENT OR GUARDIAN

Parent or guardian name (please print)

Parent or Guardian Signature

Date ______JOB DESCRIPTION

BOARD OF EDUCATION HILLSDALE, NEW JERSEY No. 604

HALL MONITOR/LUNCH DUTY AIDE

Qualifications:

(1) High School Diploma.

(2) Demonstrated aptitude for the work to be performed.

(3) Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Reports to:

Teacher and/ or Principal.

To direct, observe and provide for the safety of the children while on Board of Education property and in all matters pertaining to the school lunch program.

Duties and Responsibilities:

Supervise the hallway, grounds and the lunch program under direction of the building principal and assigned professional teacher. Duties will include supervising the halls, grounds, the lunch room(s) and lavatories during the school day and other duties prescribed by the building administrator.

Terms of Contract:

Salary and work year to be established by the Board.

Updated:

Page 1 of 1 Bergen County Special Services/ Bergen County ETTC Remote Learning Toolkit Bootcamps August 24th - Aguust 27th, 2020

Course Name Number Course Name Course Date Cost 8/24/2020- Joanne Jenne 0009 Remote Learning Toolkit - Entire Course Series #0001 - #0008 8/27/2020 $250.00 #0001 - Google Classroom for the Beginner· 8/24/2020 #0002 - Synchronous Learning with Googl~ Meet and Zoom 8/24/2020 #0003 - Screencasting for Asynchronous Learning 8/25/2020

#0004- Creating Worksheets, Quizzes, and Tests with Google Forms 8/25/2020

#0005 - Support Your SLD Students with Read and Write for Google 8/26/2020 #0006- Use LiveWorksheets.com to Create Interactive Handouts 8/26/2020 #0007 - Gamify Learning with Boom Cards 8/27/2020 #0008 - Create Interactive Slides with Your Bitmoji 8/27/2020 Marissa Micciche 0006 Use LiveWorksheets.com to Create Interactive Handouts 8/26/2020 $35.00 Marissa Micciche 0007 Gamify Learning with Boom Cards 8/27/2020 $35.00 Erin Wicklund 0002 Synchronous Learning with Google Meet and Zoom 8/24/2020 $35.00 Erin Wicklund 0004 Creating Worksheets, Quizzes, and Tests with Google Forms 8/25/2020 $35.00 Erin Wicklund 0005 Support Your SLD Students with Read and Write for.Google 8/26/2020 $35.00 Katherine O'Hanlon 0007 Gamify Learning with Boom Cards 8/27/2020 $35.00 Kathleen Eriksson 0003 Screencasting for Asynchronous Learning 8/25/2020 $35.00 Kathleen Eriksson 0006 Use LiveWorksheets.com to Create Interactive Handouts 8/26/2020 $35.00 Suzanne Pausz 0006 Use LiveWorksheets.com to Create Interactive Handouts 8/26/2020 $35.00 Suzanne Pausz 0007 Gamify Learning with Boom Cards 8/27/2020 $35.00 Total Cost $600.00