MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
JANUARY 5, 2016
Present at the meeting was Commission Chairman Ethan Migliori, Commissioner Keith Brady, Commissioner Keith Brady, Commissioner Paul Cowley, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS AND DISPOSITIONS.
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED DECEMBER 15, 2015.
(3) APPROVAL OF BUSINESS LICENSE FOR BERWICK ELECTRIC COMPANY.
(4) NOTIFICATION. WAYNE SENN HAS BEEN SELECTED AS A PART TIME JANITOR FOR THE GREEN RIVER LIBRARY.
(5) APPROVAL OF JAMIE PEACOCK TO BE A VOLUNTEER AT THE CASTLE DALE LIBRARY.
(6) APPROVAL AUTHORIZING JEFF GUYMON A 3% MERIT INCREASE FOR ACCEPTING THE PLANNING AND ZONING ADMINISTRATOR RESPONSIBILITIES BACK IN JULY 2015. EFFECTIVE FIRST PAY PERIOD IN 2016.
(7) APPROVAL AUTHORIZING NADINE THOMPSON A 6% MERIT INCREASE FOR INCREASED RESPONSIBILITIES WHEN THE SR. APPRAISER RETIRED AND THE POSITION WAS NOT BACKFILLED. EFFECTIVE FIRST PAY PERIOD IN 2016.
(8) APPROVAL AUTHORIZING GARRETT STILSON AND JESSICA OLSEN (LIFEGUARDS) A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF THE 6 MONTH ORIENTATION PERIOD.
(9) APPROVAL AUTHORIZING CLAIR MALDONADO A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF THE 6 MONTH ORIENTATION PERIOD.
(10) RATIFICATION OF EMERY TOWN APPOINTMENT OF JUSTIN CHILD TO THE EMERY COUNTY FIRE PROTECTION SPECIAL SERVICE DISTRICT.
(11) RATIFY OUT OF STATE TRAVEL TO LAS VEGAS, NEVADA FOR RAY PETERSEN TO ATTEND COLORADO RIVER WATER USER ASSOCIATION CONFERENCE DECEMBER 16-18, 2015.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA
(2) APPROVAL OF CHAIRMAN FOR 2016 (3) CONSIDERATION AND APPROVAL OF COMMISSION RESPONSIBILITIES FOR 2016.
(4) PRESENTATION OF EMERY COUNTY EMPLOYEES SERVICE AWARDS.
(5) CONSIDERATION AND APPROVAL OF SPONSORSHIP AGREEMENT WITH CHADWICK BOOTH & CO. FOR THE COUNTY SEAT.
(6) DISCUSSION AND CONSIDERATION OF APPROVAL OF EASEMENT FOR THE PURPOSE OF THE CONSTRUCTION, OPERATION, REPAIR AND MAINTENANCE OF A ROADWAY AND UTILITIES IN THE GREEN RIVER INDUSTRIAL PARK LOCATED ON SITLA LAND.
(7) DISCUSSION AND APPROVAL OF HUNTINGTON AIRPORT MANAGEMENT CONTRACT.
(8) CONSIDERATION AND APPROVAL AUTHORIZING SIX COUNTY INFRASTRUCTURE COALITION TO OBTAIN A COPY OF THE HUNTINGTON AIRPORT LAYOUT PLAN FROM UTAH DIVISION OF AERONAUTICS.
(9) DISCUSSION AND APPROVAL OF RIGHT-OF-WAY FROM PACIFICORP FOR MOTORIZED TRAIL AT END OF DES BEE DOVE ROAD AND DISCUSSION OF LIABILITY ISSUES.
(10) KYLE EKKER, DISCUSSION OF FY2014 CITIZEN CORPS SUPPLEMENTAL GRANT EXPENDITURES AND APPROVAL OF STATE HOMELAND SECURITY PROGRAM AWARD.
(11) APPROVAL OF EMERY COUNTY SHERIFF OFFICE PROCEDURE/PROTOCOL FOR INVESTIGATION OF PEACE OFFICER USE OF FORCE.
(12) CONSIDERATION AND APPROVAL OF CONSULTANT SERVICES CONTRACT DATE EXTENSION FOR SOUTH MOORE CUT-OFF ROAD PHASE 10.
(13) CONSIDERATION AND APPROVAL OF CHANGE ORDER #2 ON SOUTH MOORE CUT- OFF ROAD PHASE.
(14) EMERY COUNTY RECREATION SPECIAL SERVICE DISTRICT BOARD, DISCUSSION OF COUNTY FINANCIAL SUPPORT FOR OPERATING EXPENSES IN 2016.
(15) CONSIDERATION AND APPROVAL OF STANDARD AGREEMENT/CONTRACT WHERE EMERY COUNTY WOULD PAY A PORTION OF EMT TRAINING FEES AND PROVIDE A METHOD OF REIMBURSEMENT.
(16) ADJOURNMENT
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
JANUARY 19, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS AND DISPOSITIONS.
The Warrant Check Edit List #239155 through and including #239275 was presented for payment.
Requisitions were presented for the following:
REQUISITION DESCRIPTION AMOUNT
1-16 Boiler repairs Aquatic Center $7,726.00
2-16 Quantum DAT160 Internal DAT back up drive kit Communications/Sheriff $ 618.11
One disposition was presented for two conference tables from Justice Court.
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED JANUARY 5, 2016.
(3) APPROVAL OF 3% WAGE INCREASE FOR ROBERT RILEY AFTER SUCCESSFUL COMPLETION OF THE 6 MONTH ORIENTATION PERIOD WHEN BEING PROMOTED TO SERGEANT. EFFECTIVE 1-31-16.
(4) APPROVAL OF 3% WAGE INCREASE FOR BRANDON HESS AND DANIELLLE FARLEY AFTER SUCCESSFUL COMPLETION OF THE 6 MONTH ORIENTATION 2 COMMISSION MEETING MINUTES JANUARY 19, 2016
PERIOD. EFFECTIVE 1-31-16.
(5) APPROVAL OF 3% WAGE INCREASE FOR LYNETTE JOHNSON AFTER SUCCESSFUL COMPLETION OF THE 6 MONTH ORIENTATION PERIOD. EFFECTIVE 1-31-16.
(6) NOTIFICATION THAT BROOKLYN OLSEN AND KAITLYN CARTER HAVE BEEN HIRED AS PART-TIME LIFEGUARDS WORKING 193/4 HOURS PER WEEK AT WAGE GRADE 3.
Motion to approve the Consent Agenda was made by Commissioner Paul Cowley, seconded by Commissioner Ethan Migliori, and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing was pulled for discussion.
(2) CHAD BOOTH, DISCUSSION OF SPONSORSHIP AGREEMENT WITH CHAD BOOTH & CO. FOR THE COUNTY SEAT. APPROVAL OF SPONSORSHIP AGREEMENT.
Chad Booth, The County Seat, came before the Board of Commissioners to discuss a sponsorship agreement for The County Seat. He addressed questions from the Commissioners and Attorney Mike Olsen regarding liquidated damages, air time, and issues of value and benefit to Emery County citizens. Mr. Booth explained that the program runs 52 one half hour programs a year. The company relies on the counties for content to put into development. For example, Coal is of importance to Carbon, Emery Counties as well as other counties in the state. Coal is an important content to develop a program around. This issue affects the state and issues need to be presented to the people of the rest of the state. He added that 75% of what they talk about are issues that affect rural Utah. However, counties like Utah County and Salt Lake County need issues that are of value to their citizens as well. Public Lands is a main issue of discussion and is of concern to the citizens of the entire state. Commissioner Cowley commented that he gets the impression from watching news programs that the people of the Wasatch Front think that power plants cause pollution. Mr. Booth added that his program gives people a perspective on these issues that they would otherwise get. The program At Your Leisure began from the issue of road closures. There was no one to speak to responsible ATV use. The show has generated a new 3 COMMISSION MEETING MINUTES JANUARY 19, 2016 image for ATV use in the state. In the process they have become more involved in road closures and other issues from rural Utah that provide perspective to the people of Wasatch Front especially those individuals who like to recreate in rural Utah. Legislators follow his show and use it as a tool for lobbying, developing legislation and platforms. He added that the show includes participation for all 29 counties in Utah and some in Idaho, Arizona and Nevada.. But it takes participation from all 29 counties to keep the program going. They exist on a very tight budget. Most of the budget goes to pay for air time. If we become an affiliate of a channel they will have editing rights to our content and we want to put the issues out there, unedited. If even three counties drop out of participation the show could not keep functioning. That’s how tight their budget is. Commissioner Migliori commented that this show is a hidden advantage to Emery County. It is the best lobbyist the county has going. It is a voice that has access. Mr. Booth continued by adding that he is at the legislature on a regular basis to stay abreast of the current issues affecting the state. He regularly does appearances on Channel 4 to broadcast on behalf of rural Utah issues. Mr. Booth brought Piute County Commissioner Darin Bushman to the meeting with him to discuss the program. Mr. Bushman stated that The County Seat is a gem that he hoped we can keep going. What you get out of your participation in the company depends on how much you ask for. It is advantageous to go to the legislature with the issues that are presented on the show. Ask yourself how to utilize the program to move your issues to the forefront of discussion with your legislators. Commissioner Migliori added that previous broadcasts are available on line. He encouraged everyone to check them out. Commissioner Migliori made a motion to approve a sponsorship agreement with Chad Booth & Company for The County Seat. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(3) CHRIS WOOD, DWR, PRESENTATION OF PILT CHECK FOR PROPERTY OWNED BY UDWR. UPDATE OF DIVISION ACTIVITIES.
Chris Wood, DWR came before the Board of Commissioners to present a check in the amount of $2,610.71 representing the property owned by Utah Division of Wildlife Resources. He indicated that the division owns 5,302 acres of land in Emery County mostly along the San Rafael River. They manage Desert Lake with a full time biologist manager. As an agency, last year, they redid the mule deer herd unit plan. They held an open house in several locations in the area to get input from the public for creation of the plan. The doe to buck ratio is 15/17. They received suggestions from the public to split the herd units. However, after several considerations from those opposed to the split, decided to keep it as one unit. The south end of the Manti is not doing as well as the north end. They will be transplanting deer from the Bountiful area to the Joe’s Valley area over the next few weeks in a effort to increase the herd on the south of the Manti. Mule Deer herds statewide are seeing an increase. The pheasant release program in Emery County was successful. They will be treating Ferron Drainage and restock in the next few weeks. The water quality issues from Seely Fire is no longer much of an issue. Huntington Creek seems to healing itself. They will continue to restock Huntington Creek. 4 COMMISSION MEETING MINUTES JANUARY 19, 2016
Commissioner Cowley asked if the opposition to splitting the herd came from locals or hunters from out of the area that come to the Manti to hunt? Wade Paskett, DWR indicated that the public was not in favor of splitting the herds. He stated he felt the opposition came from a mixture of local and hunters who frequent the Manti. They got the word from the hunters not to do it. The Commissioners thanked Mr. Wood and Mr. Paskett for their update of division activity and PILT check.
(4) CONSIDERATION AND APPROVAL FOR CASTLE DALE LIBRARY TO APPLY FOR A RURAL GATEWAYS GRANT.
Commissioner Brady indicated that the Castle Dale Library requested approval to apply for a Rural Gateways Grant in the amount of $3,500.00 to train workers as science facilitators. Commissioner Paul Cowley made a motion to approve Castle Dale Library to apply for a Rural Gateways Grant. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(5) RATIFICATION OF LOCAL GOVERNMENT PROJECT APPLICATION FOR LONE TREE BRIDGE REPLACEMENT.
Merrill Johansen, J & T Engineering explained a Local Government Project Application for Lone Tree Bridge Replacement. He indicated that UDOT evaluates bridges in the state and give them an efficiency rating. This bridge is south of I-70 that accesses the Muddy Creek for tourist and cattlemen. UDOT has given the bridge a low efficiency rating. Merrill stated he has been working with the Road District and the Road Department on this application. With inflation the project is expected to be $1,260,000.00 with a 93% grant and a 7% match of $85,302.00. The project would be scheduled for 2019. He will be meeting with the Highway Committee the first of February to see if we qualify for this project. Commissioner Ethan Migliori made a motion to ratify approval of a Local Government Project application for Lone Tree Bridge Replacement. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) CONSIDERATION AND APPROVAL OF RESOLUTION ADOPTING THE HUNTINGTON AIRPORT FIVE (5) YEAR PLAN.
Commissioner Ethan Migliori made a motion to approve Resolution 1-19-16A adopting the Huntington Airport Five (5) Year Plan. The motion was seconded by Commissioner Paul Cowley. The motion passed. 5 COMMISSION MEETING MINUTES JANUARY 19, 2016
(7) DISCUSSION AND APPROVAL OF HUNTINGTON AIRPORT MANAGEMENT CONTRACT.
Attorney Mike Olsen explained that the contract has gone through the review process. They have added three additional items to the existing contract. The contract is now ready for approval. Commissioner Paul Cowley made a motion to approve of Huntington Airport Management Contract. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(8) DISCUSSION AND DECISION OF LOCATION AND STONE COLOR FOR THE MINER’S MEMORIAL.
The Commissioners discussed placement options for the Miner’s Memorial. Kelly Larsen from Worley-Jensen Monument indicated that the stone needs to be ordered now especially if they choose black stone. Commissioner Migliori indicated that he liked the look of the monument in Price and wanted to go with the black stone. He stated that the dedication of the memorial is planned for June to coincide with the Emery County Fair. Mr. Larsen indicated that the location for the monument can be decided at a later date but the color of the stone needs to be determined now. The Commissioners were in agreement that the black stone was their preference. Commissioner Paul Cowley made a motion to choose black stone for the Miner’s Memorial. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(9) CONSIDERATION AND APPROVAL OF $100.00 DISCOUNT TOWARDS A FAMILY PASS AT THE EMERY COUNTY AQUATIC CENTER FOR ALL EMERY COUNTY EMPLOYEES.
Tabled
(10) CONSIDERATION AND APPROVAL OF INTERLOCAL AGREEMENT BETWEEN EMERY COUNTY/BLM AND JARED JOHNSON FOR MAINTENANCE OF GOBLIN VALLEY ROAD FENCING PROJECT 2016.
Attorney Mike Olsen explained that the Interlocal Agreement between Emery County/BLM and Jared Johnson for maintenance of Goblin Valley Road Fencing Project 2016 has been reviewed and he has dealt with some issues. The agreement is now ready for approval. Commissioner Paul Cowley made a motion to approve of Interlocal Agreement between Emery County/BLM and Jared Johnson for maintenance of Goblin Valley Road Fencing Project 2016. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 6 COMMISSION MEETING MINUTES JANUARY 19, 2016
(11) CONSIDERATION AND APPROVAL OF RESOLUTION AMENDING THE PERSONNEL POLICY OF EMERY COUNTY, UTAH TO CLARIFY THE HOLIDAY SCHEDULE FOR 2016.
Commissioner Ethan Migliori made a motion to approve Resolution 1-19-16B amending the Personnel Policy of Emery County, Utah to clarify the holiday schedule for 2016. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(12) APPROVE REAPPOINTMENT OF JOY BARTON, KEVIN JENSEN, AND MICHAEL MCCANDLESS TO NORTH EMERY WATER USERS SPECIAL SERVICE DISTRICT.
Commissioner Paul Cowley made a motion to approve reappointment of Joy Barton, Kevin Jensen, and Michael McCandless to North Emery Water Users Special Service District. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(13) APPROVE REAPPOINTMENT OF MACK HUNTINGTON, MARY KAVA, JULIE JOHANSEN, AND BILL DELLOS TO THE EMERY COUNTY PLANNING COMMISSION.
Commissioner Ethan Migliori made a motion to approve appointment of Mack Huntington, Mary Kava, Julie Johansen, and Bill Dellos to the Emery County Planning Commission. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(14) APPROVE APPOINTMENT OF KIM MCFARLANE TO THE PUBLIC LANDS COUNCIL.
Commissioner Paul Cowley made a motion to approve the appointment of Kim McFarlane to the Public Lands Council. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(15) APPROVE APPOINTMENT OF ADELE JUSTICE TO THE EMERY COUNTY CARE AND REHABILITATION BOARD.
Commissioner Ethan Migliori made a motion to approve appointment of Adele Justice to the 7 COMMISSION MEETING MINUTES JANUARY 19, 2016
Emery County Care and Rehabilitation Board. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(16) APPROVE APPOINTMENT OF ETHAN MIGLIORI AND RE-APPOINTMENT OF DAWNETTE TUTTLE, CHRISTINE JENSEN, CLIFFORD OVIATT, AND TALMA PEACOCK TO THE MUSEUM OF THE SAN RAFAEL BOARD OF DIRECTORS.
Commissioner Ethan Migliori made a motion to approve appointment of Ethan Migliori and Re- appointment of Dawnette Tuttle, Christine Jensen, Clifford Oviatt, and Talma Peacock to the Museum of the San Rafael Board of Directors. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(17) APPROVAL OF ETHAN MIGLIORI TO THE EMERY COUNTY HOUSING AUTHORITY BOARD OF DIRECTORS.
Commissioner Paul Cowley made a motion to approve appointment of Ethan Migliori to the Emery County Housing Authority Board of Directors. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(18) CONSIDERATION AND APPROVAL OF EQUITABLE SHARING AGREEMENT AND CERTIFICATION.
Commissioner Ethan Migliori made a motion to approve of Equitable Sharing Agreement and Certification. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(19) COMMISSION/ELECTED OFFICIALS REPORT.
Commissioner Brady
Commissioner Brady reminded everyone of the Emery County Business Chambers Lunch and Learn on Wednesday at noon. The speaker will be Emery County Economic Development Director Jordan Leonard. He will speak on state and local incentives for businesses looking to expand. 8 COMMISSION MEETING MINUTES JANUARY 19, 2016
Commissioner Migliori
Commissioner Migliori reported on working with several counties and UAC to look at Centrally Assessed Taxes finding ways to shorten the process and mitigate losses.
(20) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
FEBRUARY 2, 2016
Present at the meeting was Commissioner Keith Brady, Commissioner Ethan Migliori, Commissioner Paul Cowley, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List #239292 through and including #239387 was presented for payment.
Requisitions were presented for the following:
REQUISITION DESCRIPTION AMOUNT
3-16 4RE In-Car Camera system Sheriff $9,990.00
4-16 TWECO Fabricator 211i Highway $1,050.00
5-16 Washer for Jail Sheriff/Jail $9,830.00
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED JANUARY 19, 2016.
(3) APPROVAL OF BUSINESS LICENSE FOR KRIS’S PRO-SHOP. 2 Commission Meeting Minutes February 2, 2016
(4) APPROVAL OF LAMAR GUYMON AS HUNTINGTON CITY REPRESENTATIVE ON THE EMERY COUNTY RECREATION SPECIAL SERVICE DISTRICT.
(5) APPROVAL OF PROMOTION OF JUSTIN TRUMAN TO ROAD FOREMAN GRADE 22
Motion to approve the Consent agenda was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley, and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
There were no items pulled from the agenda for discussion.
Commissioner Keith Brady made a presentation to Blake Gardner for 35 years of accumulated service to Emery County.
Deputy Blake Gardner began his career with the Emery County Sheriff’s office on December 1, 1979. He started working in dispatch and then attended POST. After graduation he worked as a patrol deputy and on the scuba dive team. He was part of the I-70 Interdiction program. Blake is the only K-9 unit for the Sheriff’s Department. He has had four dogs Enzo, Oscar, Nikko and currently Murphy. When Blake was sent to K-9 training he thought he didn’t pass, but he did pass. Wendall Knop (the dog guru) said Blake was gifted with handling dogs. Blake married Becky Huntington on February 23, 1980. They have made their home in Cleveland and have four children. Becky said at first being a deputy’s wife was hard because he was gone on holidays and sleeping alone at night, but now it is just a part of life. Becky said, “she is extremely proud of Blake for being a deputy and is proud of the job he has done. The Emery County Sheriff’s Office is very proud of Blake for his 35 years of accumulated, devoted service. His years of experience and service have helped to keep our community safe and he is a good example for younger deputies.
(2) DANA GRAY, REQUEST WAIVER OF RENTAL FEE AT THE MUSEUM OF THE SAN RAFAEL FOR THE ANNUAL EAGLE SCOUT RECOGNITION BANQUET.
Dana Gray explained that they have 20 young men who will receive their Eagle Award for 3 Commission Meeting Minutes February 2, 2016 worthwhile projects. She requested approval to waive the fee to use the Museum of the San Rafael for their Eagle Scout Recognition Banquet in April 2016. Commissioner Ethan Migliori made a motion to approve waiving the fee for use of the Museum of the San Rafael for their Eagle Scout Recognition Banquet. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(3) CONSIDERATION AND APPROVAL OF SOUTHEASTERN UTAH ENERGY PRODUCERS ASSOCIATION MEMBERSHIP DUES.
Commissioner Ethan Migliori made a motion to approve payment of $500.00 for Southeastern Utah Energy Producers Association Membership dues. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(4) DISCUSSION AND APPROVAL TO BEGIN THE ADVERTISING PROCESS FOR EXPIRED TERMS OF OFFICE ON THE EMERY WATER CONSERVANCY DISTRICT.
Commissioner Keith Brady explained that Emery Water Conservancy District has 3 vacancies on their board due to expired terms. Commissioner Ethan Migliori made a motion to advertise for candidates to fill 3 expired terms on Emery Water Conservancy District. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) CONSIDERATION AND APPROVAL OF APPOINTMENT OF MARLENE MIYASAKI AND CAROL ANN EKKER TO THE EMERY COUNTY LIBRARY BOARD.
Commissioner Paul Cowley made a motion to approve appointment of Marlene Miyasaki and Carol Ann Ekker to the Emery County Library Board. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(6) CONSIDERATION AND APPROVAL OF APPOINTMENT OF DEWAYNE FOWLER AND MARY KAVA ON THE COUNCIL OF AGING AND NUTRITION.
Commissioner Ethan Migliori made a motion to approve appointment of Dewayne Fowler and Mary Ann Kava on the Council of Aging and Nutrition. The motion was seconded by Commissioner Paul Cowley. The motion passed. 4 Commission Meeting Minutes February 2, 2016
(7) CONSIDERATION AND APPROVAL OF PURCHASE ORDER THROUGH JOHN DEERE TO BEGIN THE PROCESS TO LEASE BACKHOE FOR GREEN RIVER ROAD SHOP.
Commissioner Keith Brady explained that this is the same process that the Road Department went through to lease a backhoe for the Castle Dale Road Shop. The cost is $891.00 for the year. Commissioner Ethan Migliori made a motion to approve beginning the process to lease a backhoe for Green River Road Shop. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(8) CONSIDERATION AND APPROVAL OF AMENDMENT #1 TO INTER-AGENCY COORDINATION AND SUB-RECIPIENT CONTRACT AGREEMENT BETWEEN EMERY COUNTY AND SEUAOG.
Commissioner Ethan Migliori made a motion to approve of Amendment #1 to Inter-Agency Coordination and Sub-Recipient Contract Agreement between Emery County and SEUAOG for the Aging and Nutrition Program. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) CONSIDERATION AND APPROVAL TO PURCHASE AN AD IN THE SPECIAL ENERGY EDITION OF THE EMERY COUNTY PROGRESS/SUN ADVOCATE.
Commissioner Ethan Migliori made a motion to approve purchasing an add to include all elected officials in the Special Energy Edition of the Emery County Progress/Sun Advocate. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(10) CONSIDERATION AND APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN EMERY COUNTY AND EMERY COUNTY SCHOOL DISTRICT REGARDING USE OF THE AQUATIC CENTER.
Commissioner Keith Brady reviewed an MOU between Emery County and Emery County School District regarding use of the Aquatic Center. Attorney Mike Olsen recommended approval. Commissioner Ethan Migliori made a motion to approve of Memorandum of Understanding between Emery County and Emery County School District regarding use of the Aquatic Center. The motion was seconded by Commissioner Paul Cowley. The motion passed. 5 Commission Meeting Minutes February 2, 2016
(11) CONSIDERATION AND APPROVAL OF AGREEMENT BETWEEN BUREAU OF LAND MANAGEMENT PRICE FIELD OFFICE AND EMERY COUNTY TO COMPLETE A RECREATION AND DEVELOPMENT STRATEGY FOR THE SEGMENTS OF THE NATIONAL HISTORIC OLD SPANISH TRAIL.
Commissioner Migliori explained that the Trails Committee has appropriated $4,000.00 for a Recreation and Development Strategy for the segments of the National Historic Old Spanish Trail. These funds along with other BLM funds will be used to cover travel costs and wages for in intern from the BLM Utah State Office. This intern will work on and complete a Recreation and Development Strategy for segments of the Old Spanish Trail within Emery County. The Recreation and Development Strategy will identify recreation routes that the public can follow to experience segments of the Old Spanish Trail. It will also identify area that could possibly be developed including trailheads, interpretive sites, overlooks, and campgrounds. This is in conjunction with a larger multi-state effort to ad on to the Old Spanish Trail. A sign plan for these recreation routes will also be developed. Commissioner Paul Cowley made a motion to approve of Agreement between BLM Price Field Office and Emery County to complete a Recreation and Development Strategy for the segments of the National Historic Old Spanish Trail. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(12) DISCUSSION AND APPROVAL OF SUPPORT FOR THE MUSEUM OF THE SAN RAFAEL TO PARTNER WITH UTAH HUMANITIES ASSOCIATION TO HOST A TRAVELING EXHIBIT IN 2017.
Meagan Wilberg, Museum of the San Rafael came before the board of Commissioners to seek support for the museum of the San Rafael to partner with Utah Humanities Association to host a traveling exhibit in 2017. She explained that the traveling exhibit will be called “ The Way We Have Worked” in the summer of 2017. Commissioner Cowley commented that this a great opportunity for Emery County and hopes for support from the communities. Meagan indicated that $500.00 has been budgeted for travel expenses. Commissioner Paul Cowley made a motion to approve of support for the Museum of the San Rafael to partner with Utah Humanities Association to host a traveling exhibit in 2017. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(13) CONSIDERATION AND APPROVAL OF ADVERTISING A RFP FOR AN EVENT PLANNER FOR EMERY COUNTY.
Tina Carter, Emery County Travel Council requested approval of advertising a RFP for an Event 6 Commission Meeting Minutes February 2, 2016
Planner for Emery County. The Event Planner would promote new events for Emery County. This is a one year experiment and effort to expand opportunities in Emery County. Commissioner Ethan Migliori made a motion to advertise for a RFP for an Event Planner. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(14) CONSIDERATION AND POSSIBLE APPROVAL OF RECREATION SPECIAL SERVICE DISTRICT OPERATING ASSISTANCE LOAN.
Commissioner Migliori explained that Attorney Mike Olsen has drafted an agreement between Emery County and Emery County Recreation Special Service District for an operating assistance loan that will hold them out until mineral lease money comes in to the County. For value received, the Rec District promises to pay to Emery County the sum of $100,000.00 at a rate of 1.5% per annum, computed on the actual days elapsed, on the basis of 360 days per year, payable on demand from the date until maturity. All installments of principal and interest will be taken out of the mineral lease revenues when received. The agreement is for the purpose of supporting operations of the Recreation District. Payments will begin on July 1, 2016. Commissioner Ethan Migliori made a motion to approve of Recreation Special Service District Operating Assistance Loan. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(15) ELECTED OFFICIALS REPORT
Commissioner Brady asked Randy Johnson to report on activity at the legislature.
Mr. Johnson reported on several bills being presented in the Legislature. HB158 deals with filing dates, HB115 deals with straight party voting, HB154 deals with career service council, HB224 deals with what an entity can use impact fees for, HB218 deals with water issues, and SB116 deals with the sale and transfer of water shares.
Commissioner Migliori
Commissioner Migliori reported on BEAR activity. Department of Workforce Services is working on the refining and gathering of statistics regarding wages.
Commissioner Cowley 7 Commission Meeting Minutes February 2, 2016
Commissioner Cowley reported on attending the Open Meeting held at the Salt Lake Library regarding the EPA and Power Plants. He indicated that there was good representation from Emery and Carbon Counties. He added that 90% of those attending opposed what the EPA was trying to do. He added he hopes the EPA recognizes these are their recommendations to begin with and hopes that they pull back from this effort.
Commissioner Brady
Commissioner Brady suggested putting a link to the EPA Comment section on the Emery County website. He also attended the Open Meeting regarding the EPA and Power Plants. He added that this is all regarding the haze issues in the National Parks. The EPA has been invited to come here to hold their meeting not in SLC. They need to come and tour the power plants to see for themselves.
Commissioner Paul Cowley made a motion to leave the regular Commission Meeting and move into a Public Hearing/Open House and upon completion of the Public hearing return to the regular meeting. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(16) 5:00 P.M. - 6:30 P.M. PUBLIC HEARING/OPEN HOUSE- NRCS/FERRON CANAL RESERVOIR COMPANY/EMERY COUNTY INVITE PUBLIC COMMENT ON THE PROPOSED REHABILITATION OF THE MILLSITE DAM IN EMERY COUNTY. PUBLIC PARTICIPATION IS A VITAL COMPONENT IF THIS PROJECT. COPIES OF DRAFT PLAN-EA IS NOW AVAILABLE.
Commissioner Keith Brady welcomed everyone to the Public Hearing and turned the time over to Tracy Behling for an introduction of key individuals and the purpose of the Public Hearing.
Norm Evenstad-NRCS reviewed the planning and environmental assessment summary of the proposed rehabilitation of the Millsite Dam in Emery County.
Eric Dixon- Utah Division of Water Resources reviewed the rehabilitation alternatives and features of the proposed rehabilitation of the Millsite Dam.
Mr. Evenstad and Mr. Dixon answered questions from the public.
Tom Lloyd asked what is the process for mitigating the impact on fish and wildlife? Eric Luke asked a question regarding excavation and the specified depth of the dam. Patsy Stoddard, Emery County Progress asked if those individuals who rely on irrigation will be able to irrigate this year? Mr. Dixon indicated that they hope to speed up the draining of Millsite 8 Commission Meeting Minutes February 2, 2016 a little faster this year. In 2017 they will have a reduced amount coming out. But it will not stop altogether. Eric Luke asked how to anticipate the RFP process to be advertised? Mr. Evenstad answered to watch on their website.
Questions ended and they returned to the regular meeting.
(17) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
FEBRUARY 16, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Ethan Migliori, Commissioner Paul Cowley, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS AND DISPOSITIONS.
The Warrant Check Edit List #239440 through and including #239565 was presented for approval.
There were no Requisitions or Dispositions.
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED FEBRUARY 2, 2016.
(3) APPROVAL OF SHAWN ALTON AS A RESERVE OFFICER AT THE SHERIFF’S OFFICE.
Commissioner Ethan Migliori made a motion to approve the Consent Agenda. The motion was seconded by Commissioner Paul Cowley. The motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing was pulled for discussion.
Commissioner Ethan Migliori made a motion to leave the regular meeting and move into a public hearing to receive input regarding the mental health and substance use disorder treatment needs in Emery County and at the conclusion of the Public Hearing to return to the regular meeting. The motion was seconded by Commissioner Paul Cowley. The motion passed. 2 Commission Meeting Minutes February 16, 2016
(2) PUBLIC HEARING: FOUR CORNERS COMMUNITY BEHAVIORAL HEALTH, INC. AND THE EMERY COUNTY COMMISSIONERS INVITE MEDICAID ENROLLEES AND OTHER COMMUNITY MEMBERS TO GIVE INPUT REGARDING THE MENTAL HEALTH AND SUBSTANCE USE DISORDER TREATMENT NEEDS IN EMERY COUNTY.
Karen Dolan, Four Corners Community Behavioral Health, Inc. explained that by state statute the Emery County Commission is responsible for mental health issues in Emery County. In 1972 Carbon, Emery, Grand and San Juan counties formed Four Corners Community Behavioral Health, Inc. San Juan County later dropped out in the early 80's. Medicaid requires a public hearing to get input from citizens, clients and families to be used in planning services and decision making during this next fiscal year. She added that they have seen 98 people in the tri county area in the past 6 months. They are working with the Sheriff’s Department and Justice Courts to set up a plan for screening, to get those with low risk drug problems into treatment while screening to keep high risk criminals in jail. They are reaching for good screening and great treatment that is adequately funded. Jonathon Fauver, Therapist at Four Corners talked about the criminal and addiction aspect and the fact that Four Corners sees a lot of people who are able to turn their lives around.
Angela Bloom expressed her feelings regarding her long time addiction recovery process. She opted into the drug court program and graduated in May 2015. She indicated she has had one relapse but Four Corners supported her and helped her get her life back on track. She received classes and training to assist her in acclamation back into society.
Bret Guymon added that addiction is not something you can fix. An individual’s success is not necessarily for a lifetime.
Jonathon Fauver, speaking about the long term recovery aspect described how he had surgery in his youth and became addicted to opiates. At around 30 years of age he made changes in his life and was encouraged to attend college and become a therapist. He added, this did not come over easily. It has been more than a 25 year journey. He expressed his desire to support and help others make a change.
The Public Hearing came to a conclusion. The Commissioners return to the regular meeting agenda.
(3) 3 Commission Meeting Minutes February 16, 2016
DARIN PALMER/RYAN HATCH, ULGT, DISCUSSION OF INSURANCE AND UPDATE OF SERVICES.
Ryan Hatch provided a presentation and discussion regarding workers’ compensation insurance. ULGT has been partnering with Emery County for WC for 20 years. In December of 2014 the Trust came before the Board of Commissioners to renew WC insurance for 2015. At that time the county stood to save 3% by going with another provider. The Trust encouraged you to stay with the them and hold on. 2011 was a high claim year and caused the EMOD to remain high at 1.09. The EMOD will go down when that year moves off the 4 year average. The EMOD for 2016 is projected to be around .80, which is below average. The Trust will bid for all lines of insurance in the bidding process at renewal time and encourage their competitor to do the same. He stated that today they have provided options and demonstrated the benefit to the county. He applauded the county for their alertness to safety.
(4) OPEN SEALED BIDS FOR COMMERCIAL WATER HEATER FOR THE EMERY COUNTY JAIL WATER HEATER PROJECT 2016. CONSIDERATION AND APPROVAL OF BID AWARD AND CONTRACT.
Bids were opened for a 100 gallon commercial water heater for the Emery County Jail Water Heater Project 2016.
1) Air Temp Heating and Cooling $4,831.00 2) Dugmore Heating and Appliance $4,489.00
Commissioner Ethan Migliori made a motion to review the bids to determine the bid was as advertised then award the bid and enter into a contract with the lowest bidder for the project. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) CONSIDERATION AND APPROVAL OF DISCOUNT AT THE EMERY COUNTY AQUATIC CENTER FOR ALL EMERY COUNTY EMPLOYEES.
Commissioner Migliori discussed and employee discount for the Emery County Aquatic Center. After much consideration is was determined that a 31% discount would work better than a flat discounted amount. The discount would be for the employee and dependents living within the home. Commissioner Ethan Migliori made a motion to approve a 31% discount across the board for all employees at the Emery County Aquatic Center. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) CONSIDERATION AND APPROVAL OF OFFICIAL EMERY COUNTY 4 Commission Meeting Minutes February 16, 2016
COMMENTS/RESPONSE TO PROPOSED UTAH REGIONAL HAZE STATE IMPLEMENTATION PLAN REVISION (EPA HEARING).
Commissioner Paul Cowley made a motion to approve the official Emery County comment/response to proposed Utah Regional Haze State Implementation Plan Revision (EPA Hearing). The motion was seconded by Commissioner Ethan Migliori. The motion passed. Ray Petersen informed the public that they can make comment up until March 4, 2016.
(7) CONSIDERATION AND APPROVAL OF 2016 EEO REPORTING AND AFFIRMATIVE ACTION PLAN.
Commissioner Paul Cowley made a motion to approve of 2016 EEO Reporting and Affirmative Action Plan. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(8) DISCUSSION AND POSSIBLE APPROVAL OF RIGHT-OF-WAY FROM PACIFICORP FOR MOTORIZED TRAIL AT END OF DES BEE DOVE ROAD.
The Commissioners discussed a right-of-way from PacifiCorp for a motorized trail at the end of Des Bee Dove Road. Commissioner Migliori talked about liability immunity for the County and that there needs to be some type of agreement for maintenance. The reason the right-of-way needs to be signed is to procure funding from the State Trails Committee to develop the trail. Attorney Mike Olsen indicated that he has no problem with the right-of-way document. Commissioner Ethan Migliori made a motion to approve a Right-of-Way from PacifiCorp for a motorized trail at the end of Des Bee Dove Road, but not the use of the trail at this time. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) RATIFY APPROVAL OF JUSTICE REINVESTMENT INITIATIVE GRANT APPLICATION.
Sheriff Funk explained that the Justice Reinvestment Initiative Program (JRI) is to support and stabilize the inmate from the time he/she is booked and housed in our facility until he/she is released, or until such time as additional treatment during incarceration is ordered by the judge. Bringing professionals on board to provide screening and assessment will help with initial diagnosis and stabilization of these individuals while incarcerated, and hopefully direct them to the proper resources as they transition into the general public. (as quoted by Captain Kyle Ekker’s letter accompanying the grant application) The professionals paid through this grant will be Dr. John S. Montgomery as Supervisor and Dr. Lowell Morris, PA-C as provider for the Jail Risk and Needs Screening Diagnosis and Assessment. The amount of the grant is $43,464.00. Sheriff Funk added this program is a 6 month experiment. There 29 counties trying to come up with their own ideas for how to solve this growing problem. Attorney Mike Olsen added that he feels this is 5 Commission Meeting Minutes February 16, 2016 a good plan. Dr. Morris is already working with individuals at the jail so it is good to utilize his expertise and caring demeanor to work with these people. The grant application had a deadline that precluded this meeting so the application was signed and now needs to be ratified. Commissioner Ethan Migliori made a motion to ratify the signing of Justice Reinvestment Initiative Grant Application. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(10) RATIFY AGREEMENT BETWEEN EMERY COUNTY AND JOHN S. MONTGOMERY, M.D. TO SUPERVISE EMERY COUNTY JAIL RISK AND NEEDS SCREENING DIAGNOSIS AND ASSESSMENT.
This agreement between Emery County and John S. Montgomery M.D. is a six month agreement to supervise Emery County Jail Risk and Needs Screening Diagnosis and Assessment. He will be supervising Lowell Morris, PA-C ( provider) and work with the project director Captain Kyle Ekker from the ECSO. The signing of this agreement needs to be ratified due to meeting of deadlines associated with a grant. Commissioner Ethan Migliori made a motion to ratify the signing of an agreement between Emery County and John S. Montgomery M.D. to supervise Emery County Jail Risk and Needs Screening Diagnosis and Assessment. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(11) RATIFY AGREEMENT BETWEEN EMERY COUNTY AND LOWELL MORRIS TO PERFORM EMERY COUNTY JAIL RISK AND NEEDS SCREENING DIAGNOSIS AND ASSESSMENT.
This agreement between Emery County and Lowell Morris, PA-C is a six month agreement to provide medical treatment for inmates being housed at the Emery County Jail under the Emery county Jail Risk and Needs Screening Diagnosis and Assessment. The signing of the needs to be ratified due to meeting deadlines associated with a grant. Commissioner Ethan Migliori made a motion to ratify the signing of an agreement between Emery County and Lowell Morris, PA-C to perform Emery County Jail Risk and Needs Screening Diagnosis and Assessment. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(12) CONSIDERATION AND APPROVAL OF UTAH DEPARTMENT OF AGRICULTURE AND FOOD GRANT AGREEMENT FOR RUSSIAN OLIVE ERADICATION IN EMERY COUNTY. 6 Commission Meeting Minutes February 16, 2016
This is a $100,000.00 grant from Utah Department of Agriculture and Food to the Emery County Weed/Mosquito Department to be used to eradicate Russian OliveTrees along the San Rafael Drainage. Commissioner Paul Cowley made a motion to approve Utah Department of Agriculture and Food Grant for Russian Olive eradication in Emery County. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(13) CONSIDERATION AND APPROVAL OF DONATION TO EMERY RODEO TEAM.
Commissioner Ethan Migliori made a motion to table this matter and invite a representative from the Emery Rodeo Team to attend the next meeting. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(14) CONSIDERATION AND APPROVAL OF CELL PHONE STIPEND/REIMBURSEMENT FOR JUSTIN TRUMAN, ROAD DEPARTMENT.
Commissioner Paul Cowley made a motion to approve of cell phone stipend/reimbursement for Justin Truman. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(15) CONSIDERATION AND APPROVAL OF APPOINTMENT OF ETHAN MIGLIORI TO THE EMERY COUNTY FIRE PROTECTION SPECIAL SERVICE DISTRICT.
Commissioner Paul Cowley made a motion to appoint Ethan Migliori to the Emery County Fire Protection Special Service District. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(16) CONSIDERATION AND APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN EMERY COUNTY AND UTAH OFFICE OF TOURISM TO PARTICIPATE IN PUBLIC/PRIVATE PARTNERSHIP PROGRAM KNOWN AS THE UTAH CAFETERIA MARKETING PROGRAM.
Travel Council Director presented an MOU between Emery County and Utah Office of Tourism to participate in public/private partnership program known as the Utah Cafeteria Marketing Program. She explained that one of the objectives of the program is to aid rural Utah in their economic development efforts by improving the visitor experience, leading to more spending and tax revenues which may include: Enhancing the recreation and support service infrastructure in emerging, rural tourism destinations, support services, capacity and to extend busy season for developed gateway communities. The program offers $24,500.00 which Emery County will match 50/50 to contract with Roger Brooks International and Main Street Now to complete the 7 Commission Meeting Minutes February 16, 2016 re-branding project. Commissioner Ethan Migliori made a motion to approve of an MOU between Emery County and Utah Office of Tourism to participate in public/private partnership program known as the Utah Cafeteria Marketing Program. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(17) CONSIDERATION AND APPROVAL TO ACCEPT BUREAU OF LAND MANAGEMENT’S INVITATION TO BECOME A COOPERATING AGENCY FOR THE MASTER LEASING PLAN (MLP) IN THE SAN RAFAEL DESERT AREA. APPOINTMENT OF POINT OF CONTACT FOR EMERY COUNTY.
Ray Petersen explained that the Master Leasing Plan is a mechanism for completing additional planning, analysis, and decision making dealing with oil and gas leasing. The Richfield Field Offices intend to prepare Resource Management Plan amendments in a single Environment Assessment to consider oil and gas leasing on approximately 525,000 acres of public land in the San Rafael Desert, located in Emery County. The BLM Price and Richfield Field Offices are inviting Emery County to be a cooperating agency for the duration of the San Rafael Desert MLP/EA Process. Cooperating agency status provides the opportunity for us to work together and to enhance the BLM planning efforts. Commissioner Ethan Migliori made a motion to approve acceptance of BLM’s invitation to become a cooperating agency for the Master Leasing Plan (MLP) in the San Rafael Desert Area and appoint Ray Petersen as point of contact and Public Lands Council Chairman and Commissioner on the Public Lands Council as alternate points of contact. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(18) CONSIDERATION AND APPROVAL TO ACCEPT BUREAU OF LAND MANAGEMENT’S INVITATION OF CONSULTING PARTY STATUS FOR THE MONTICELLO/MOAB FIELD OFFICE DEVELOPMENT OF A CLASS 1 EXISTING INFORMATION INVENTORY AND THREE CLASS 11 PROBABILISTIC FIELD SURVEYS FROM SAN RAFAEL DESERT AND MOLEN REEF AREAS. APPOINTMENT OF POINT OF CONTACT FOR EMERY COUNTY.
Public Lands Director, Ray Petersen asked the Commission to table this matter to allow time to collect more information. Commissioner Paul Cowley made a motion to table this matter to find out more information. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(19) CONSIDERATION AND APPROVAL OF REQUEST FOR DONATION TO WESTERN RANGELANDS CONSERVATION ASSOCIATION, INC.
Commissioner Ethan Migliori made a motion to table this item and ask that a representative of the organization attend a Commission Meeting to provide more information. The motion was 8 Commission Meeting Minutes February 16, 2016 seconded by Commissioner Paul Cowley. The motion passed.
(20) DISCUSSION AND APPROVAL FOR PROCEDURES FOR FINAL TAX SALE.
Clerk/Auditor Brenda Tuttle presented the procedures for final tax sale. The administrative cost has been increased to cover the cost of advertising and notice mailings. This cost is added to the minimum bid. The deadline for redemption has been changed to 5:00pm the day before the sale. Title searches will begin on March 15, 2016. Commissioner Paul Cowley made a motion to approve of procedures for final tax sale as presented. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(21) CONSIDERATION AND APPROVAL OF COOPERATIVE LAW ENFORCEMENT AGREEMENT AND EXHIBIT A 2016 ANNUAL OPERATING AND FINANCIAL PLAN BETWEEN EMERY COUNTY AND THE USDA FOREST SERVICE, MANTI-LASAL NATIONAL FOREST.
This is the standard Cooperative Law Enforcement Agreement and Operating and Financial Plan between Emery County and the USDA Forest Service, Manti-LaSal National Forest. The 2016 total annual operating plan is $5,000.00. Commissioner Paul Cowley made a motion to approve of Cooperative law Enforcement Agreement and Exhibit A 2016 annual Operating and Financial Plan between Emery County and the USDA Forest Service, Manti-LaSal National Forest. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(22) COMMISSION/ELECTED OFFICIALS REPORT.
Commissioner Brady invited Randy Johnson to provide an update of activity at the legislature. Mr. Johnson indicated that there 2 bills of concern at this time. The water restricting bill will probably be joined in the House and Senate. This is a sticky issue. He is watching it closely to see if anyone brings up any new concerns dealing with water issues. The water companies want to be able to control their resources. The biggest impact will be on the Wasatch Front where water sources are limited. They are still tinkering with the bill. Attorney Mike Olsen questioned whether there was a reason to support the bill? The other bill he his watching closely is the Goblin Valley State Park Expansion bill. Nothing has happened since it was defeated in the last session. There is a lot work that needs to be done to it before it can be reintroduced. Many feel the bill is not necessary. He will keep watching to see how it develops. Commissioner Brady indicated he received a call from Randy Anderson concerned about a bill regarding bees. They will keep watching this issue for any new developments. The Public Lands Initiative Bill will have a public hearing but he was not sure of the date yet. 9 Commission Meeting Minutes February 16, 2016
Commissioner Migliori
Commissioner Migliori talked about the Department of Workforce Services’ Rural Fastrack Grants.
Commissioner Cowley
Commissioner Cowley reported that the Senior Citizen Program will be getting a new bus this year.
Commissioner Brady
Commissioner Brady reported on Congressman Jason Chaffetz’s visit to USU Eastern where he fielded questions regarding a variety of issues of importance to rural Utah citizens.
(23) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
MARCH 1, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS AND DISPOSITIONS.
The Warrant Check Edit List # through # was presented for payment.
Requisitions were presented for the following:
REQUISITION DESCRIPTION AMOUNT
7-16 Plate Compactor Highway $1,900.00
8-16 4 Stroke Rammer Highway $3,040.00
9-16 Cat Motor Grader w/trade-in Highway $210,881.00
10-16 (2) Cat 962 Wheel Loaders w/trade-in Highway $385,000.00
11-16 Microwave Radio Card repair for GR Communications/SO $ 750.00
Dispositions were presented for the following:
622-4893, pump (W/M) 37 EOtech scopes and sites to be returned for reimbursement. 2 COMMISSION MEETING MINUTES MARCH 1, 2016
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED FEBRUARY 16, 2016
(3) APPROVAL OF OUT-OF-STATE TRAVEL FOR RAY PETERSEN AND KEITH BRADY TO WASHINGTON D.C. FOR PLI.
(4) NOTIFICATION THAT ADAM GARDNER WAS HIRED AS A PART TIME EQUIPMENT OPERATOR I FOR THE ROAD DEPARTMENT WORKING IN THE GREEN RIVER AREA. WAGE GRADE 16.
This item was pulled from the Consent Agenda.
Motion to approve the Consent Agenda, with exception of #4, was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley, and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Item # 4 was pulled from the Consent Agenda.
Commission Chairman Keith Brady asked to have Randy Johnson provide an update of legislative activity.
Mr. Johnson reported on the progress of House/Senate Bills in the Utah Legislature that are of interest to rural Utah, especially Emery County. He reported on HB15- Beekeeping Bill, has a great deal of opposition. It has been held over for a second time to answer questions. HB218 Water Bill, has been pulled from committee by Representative Kay McIff who introduced the bill. There is too much opposition to this bill. SB116 is a similar water bill that is not going anywhere. HB360-Planning Ordinances bill introduced by Mel Browns. This bill has the potential to create a lot of extra work for rural areas. He is still tracking the Goblin Valley State Park Expansion Bill. HJR8 calls for a constitutional balanced budget. HJR18 calls for a constitutional term 3 COMMISSION MEETING MINUTES MARCH 1, 2016 limit. Constitutional bills require 33 states to pass.
(2) OPEN REQUEST FOR PROPOSALS FOR EVENT COORDINATOR. CONSIDERATION AND APPROVAL OF FURTHER REVIEW OR ACTION TAKEN.
There was one RFP for an Event Planner turned in to the Clerk/Auditor’s Office. Commissioner Paul Cowley asked if there is a board set up to review the proposals? Commissioner Migliori indicated that the Travel Bureau will review the proposals. Commissioner Ethan Migliori made a motion to take the proposal to the Travel Bureau to continue the process of reviewing the proposal and make sure the board is comfortable with approval or re-advertise for more proposals. Commissioner Paul Cowley asked if this is a contract position? Commissioner Brady indicated that the Travel Bureau has allocated $20,000.00 in their budget for this purpose. The funds are to come from TRT and tourism. Commissioner Cowley asked what are the events that this person will do? Commissioner Brady answered that the hope was for the planner to take some of the pressure off the Rec District to coordinate the Fair. He added that the idea behind an event planner is to have more tourism events for this side of the county that may entice motels and restaurants to locate here. Commissioner Cowley indicated that he would be more comfortable with re-advertising to give the public more of an opportunity to reply to the RFP. Commissioner Brady called for a second to Commissioner Migliori’s motion to take the proposal to the Travel Bureau for review and approval or re-advertise. There was no second to the motion. Therefore, the motion died. Commissioner Paul Cowley made a motion to re-advertise for an Event Planner for two more weeks to see if we can get more response from the public for the RFP. Commissioner Ethan Migliori seconded the motion. The motion passed.
(3) OPEN SEALED BIDS FOR SALE OF COUNTY OWNED PROPERTY. CONSIDERATION AND APPROVAL OF HIGH BID AND ASSOCIATED PAPERWORK TO COMPLETE SALE OF PROPERTY.
Bids were opened for the sale of county owned property in Lawrence. There were two bids submitted. The minimum bid advertised was $121.00. 1) Kyle Willis $305.00 2) Kendahle Brandenburg $150.00
Motion to accept the high bid from Kyle Willis for $305.00 and the associated paperwork to complete the sale was made by Commissioner Paul Cowley, seconded by Commissioner Ethan Migliori and the motion passed.
4 COMMISSION MEETING MINUTES MARCH 1, 2016
(4) LORI ANN LARSEN, EMERY COUNTY HISTORICAL SOCIETY, REQUEST RENTAL FEE WAIVER AT THE MUSEUM OF THE SAN RAFAEL FOR THEIR GENERAL MEMBERSHIP MONTHLY MEETINGS.
Lori Ann Larsen, President of Emery County Historical Society came before the Board of Commissioners to request rental fee waiver at the Museum of the San Rafael for their general membership monthly meetings. She indicated that they hold their meetings on the 4 th Thursday of the month during the winter months which is usually about 5 to 6 months out of the year. The warmer months they attend tours in the county for their meetings. She inquired as to why the ECHS had to come to request a fee waiver each year when there was an agreement to allow the historical society to hold their meetings there. She added that the ECHS was instrumental in starting the MOSR. She was reminded that the agreement was a gentleman’s agreement and not in writing. Future Commissioners can not be bound by past Commissioners verbal agreements. Commissioner Ethan Migliori made a motion to approve a request for a fee waiver for the Emery County Historical Society’s use of the MOSR for their membership monthly meetings. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) DREW LEROY, REQUEST APPROVAL FOR FEE WAIVER AT THE LANDFILL.
Mr. LeRoy was not able to attend the meeting. Commissioner Paul Cowley made a motion take no action on this matter. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(6) CONSIDERATION AND APPROVAL OF DONATION FOR EMERY RODEO TEAM.
McCoy Christensen, Vice President of the Emery Rodeo Team came before the Board of Commissioners to request a sponsor donation for the 2016 Rodeo Team. $250.00 is the diamond sponsorship and the amount that the Commission has donated in the past. Commissioner Ethan Migliori made a motion to approve a $250.00 diamond sponsorship donation to the Emery Rodeo Team. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(7) CONSIDERATION AND APPROVAL OF DONATION FOR WESTERN RANGELANDS CONSERVATION ASSOCIATION, INC.
Dusty Huntington, Western Rangelands Conservation Association, Inc. came before the Board of 5 COMMISSION MEETING MINUTES MARCH 1, 2016
Commissioners to request a donation in support of their efforts to fight for protection of rights with regard to grazing rights on BLM range land. He indicated that BLM land has been beat down by radical wild horse and burro grazing while the livestock grazers are slowly being forced off the range. The wild horse population grows by 25% each year or doubles every four years. The horse population is growing with no management. The BLM is doing nothing to mitigate the situation. The Association has filed a lawsuit with the BLM to get the horses within management level. We are not trying to eliminate or eradicate the horses/burros. We want the BLM to follow their own guidelines for management of the horses/burros. In 2014 the Board of Commissioners granted the Association $1,000.00 to aid in this litigation effort. He stated he is here today to request a donation to continue fighting this battle. Attorney Mike Olsen stated that it has been his experience that the BLM responds to litigation. The service that this group is performing takes litigation to accomplish. He asked if there was anything else Emery County could be doing to help in this effort? Dusty stated, “Support”! Commissioner Paul Cowley made a motion to approve a donation of $1,000.00 to the Western Rangelands Conservation Association, Inc.. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(8) CONSIDERATION AND APPROVAL OF AMENDMENT #2 OF INTERAGENCY COORDINATION AND SUB-RECIPIENT CONTRACT AGREEMENT BETWEEN EMERY COUNTY AND SEUALG.
Commissioner Ethan Migliori made a motion to approve Amendment #2 of Interagency Coordination and Sub-Recipient Contract Agreement between Emery County and SEUALG. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) CONSIDERATION AND APPROVAL TO ACCEPT BUREAU OF LAND MANAGEMENT’S INVITATION OF CONSULTING PARTY STATUS FOR THE MONTICELLO/MOAB FIELD OFFICE DEVELOPMENT OF A CLASS I EXISTING INFORMATION INVENTORY AND THREE CLASS II PROBABILISTIC FIELD SURVEYS FROM THE SAN RAFAEL DESERT AND MOLEN REEF AREAS. APPOINTMENT OF POINT OF CONTACT FOR EMERY COUNTY.
Public Lands Director, Ray Petersen reported that in the February 19, 2016 Commission Meeting this item was on the agenda but needed some clarification. Ray indicated he checked into the status of consulting party and feels comfortable with accepting consulting party status for the Monticello/Moab Office Development of a Class I existing information inventory and three Class II probabilistic field surveys from the San Rafael Desert and Molen Reef areas. This will allow 6 COMMISSION MEETING MINUTES MARCH 1, 2016
Emery County to be part of the planning process. Commissioner Ethan Migliori made a motion to accept BLM’s invitation of Consulting Party Status for the Monticello/Moab Field Office development of a Class I existing information inventory and three Class II probabilistic field surveys from the San Rafael Desert and Molen Reef areas, and appoint Ray Petersen as point of contact for Emery County as well as Public Lands Chairman and Commissioner over Public Lands as alternate point of contact for Emery County. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(10) CONSIDERATION AND APPROVAL OF SECOND AMENDMENT TO LEASE AGREEMENT BETWEEN EMERY COUNTY AND CELLULAR , INC. NETWORK CORPORATION d.b.a. VERIZON WIRELESS TO EXPAND GENERATOR BUILDING TO ACCOMMODATE A LARGER GENERATOR.
Communications Director, Bret Mills has worked out some issues with the amendment to the lease agreement between Emery County and Verizon Wireless to expand the generator building to accommodate a larger generator. Bret will have to be on site during the construction phase of the project. They are ready to move forward with the project. Commissioner Ethan Migliori made a motion to approve of second amendment to lease agreement between Emery County and Cellular Inc. Network Corporation d.b.a Verizon Wirelesss to expand generator building to accommodate a larger generator. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(11) CONSIDERATION AND APPROVAL OF APPLICATION FOR TRANSPORTATION AND UTILITY SYSTEMS AND FACILITIES ON FEDERAL LAND (BLM ROW UTU-89586) TO INCREASE WIDTH OF ROW ON GILES ROAD TO INSTALL CULVERTS.
Road Supervisor Wayde Nielsen discussed a ROW application to increase the width of the original ROW on Giles Road to install culverts. The new application requests the ROW be granted with a width of 75 feet to properly maintain the road by installing two culverts. Commissioner Paul Cowley made a motion to approve of an application for Transportation and Utility Systems and Facilities on Federal Land (BLM UTU-89586) to increase width of ROW on Giles Road to install culverts. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 7 COMMISSION MEETING MINUTES MARCH 1, 2016
(12) ELECTED OFFICIALS REPORT
Sheriff Funk reported his concern that there is no public safety component built into the proposed JRI.
Commissioner Migliori reported on attending meetings regarding coal mining and doing everything we can do as a county. The water issues have been curbed. The Farm Bureau has been watching this issue closely.
Commissioner Brady reminded everyone that the comment period is almost over for the EPA on the haze issue. He invited individuals to visit the website and make comments.
Commissioner Cowley reported on attending a Sage Grouse conference.
(13) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
MARCH 15, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Ethan Migliori, Commissioner Paul Cowley, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials, and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS AND DISPOSITIONS.
The Warrant check Edit List #239733 through and including #239860 was presented for payment.
There were no requisitions or dispositions.
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED MARCH 1, 2016.
(3) NOTIFICATION, ADAM GARDNER HAS BEEN SELECTED TO WORK AS A PART TIME EQUIPMENT OPERATOR FOR THE GREEN RIVER AREA. WAGE GRADE 16 @ $16.39 PER HOUR.
(4) NOTIFICATION, ROBERT BENNETT AND WADE HANCOCK HAVE BEEN SELECTED TO WORK PART TIME ON THE RUSSIAN OLIVE PROJECT. GRADE 14 @ $14.59 PER HOUR.
Motion to approve the Consent Agenda was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley, and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing 2 COMMISSION MEETING MINUTES MARCH 15, 2016
(2) CONSIDERATION OF APPOINTMENT TO FILL THREE VACANT TERMS ON THE EMERY WATER CONSERVANCY DISTRICT BOARD OF DIRECTORS. ANY CANDIDATE WISHING TO SPEAK TO THE BOARD MAY DO SO NOW. APPROVAL OF RESOLUTION OF APPOINTMENT BY THE EMERY COUNTY BOARD OF COMMISSIONERS.
Commissioner Ethan Migliori made a motion to fill three vacancies on the Emery Water Conservancy District with Lee McElprang, JR Nelson, and Clyde Magnuson. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(3) CONSIDERATION AND APPROVAL OF A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF EMERY COUNTY, UTAH ACTING AS THE GOVERNING BODY OF THE CASTLE VALLEY SPECIAL SERVICE DISTRICT AUTHORIZING NOT MORE THAN $2,350,000 GENERAL OBLIGATION BONDS, SERIES 2016 A & B, FIXING THE MAXIMUM AMOUNT, MATURITY, INTEREST RATE, AND DISCOUNT ON THE BONDS; PROVIDING FOR THE PUBLICATION OF A NOTICE OF PUBLIC HEARING AND OR BONDS TO BE ISSUED; PROVIDING FOR THE RUNNING OF A CONTEST PERIOD; AND RELATED MATTERS.
Jacob Sharp, Castle Valley Special Service District reviewed a General Obligation Bond, Series 2016 A & B fixing the maximum amount, maturity , interest rate and discount on the bonds to be issued to the CVSSD. Alex Buxton, Zions Bank Public Finance explained the reason for a Parameters Resolution. He explained that the purpose is to allow a notice of bonds to be issued as well as a notice of public hearing published. In years past they have tried to have the Resolution and public hearing date on the same meeting date. In working with the bond attorneys during the past couple of weeks, have determined that the public hearing notice had yet to be published. They were not able to get the public hearing notice on the agenda for today. However, they still wanted to get the notice of bonds to be issued in the newspaper so that they could close as soon as possible. One of the requirements in a bond issue is to have a thirty day contest period which begins the day the notice of bonds to be issued is published in the newspaper. So in order to get funding and access to the funds toward the end of April we are having a parameter resolution that authorizes the notice as well as calls for a public hearing on April 5th Commission Meeting. At point in time we will adopt the final bond resolution. This will get the process going and allow for the thirty day notice in the newspaper. Mr. Buxton added that CVSSD does a great job of accessing state CIB funding and using it to get the most advantage from the funds. After answering Commissioner Brady’s questions regarding bonds Commissioner Ethan Migliori made a motion to approve Resolution 3-15-16A a resolution of the Board of County Commissioners of Emery County, Utah acting as the governing body of the Castle Valley Special Service District authorizing not more than $2,350,000 General Obligation 3 COMMISSION MEETING MINUTES MARCH 15, 2016
Bonds, Series 2016 A&B, fixing the maximum amount, maturity, interest rate, and discount on the bonds: providing for the publication of a notice of public hearing and of bonds to be issued; providing for the running of a contest period; and related matters. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(4) CONSIDERATION AND APPROVAL OF STANDARD COOPERATIVE AGREEMENT FOR UTAH STATE UNIVERSITY EXTENSION EDUCATION WORK- 2016.
Commissioner Ethan Migliori made a motion to approve of a Standard Cooperative Agreement for Utah State University Extension Education Work for 2016. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) CONSIDERATION AND APPROVAL OF DATE FOR MAY TAX SALE.
Clerk/Auditor Brenda Tuttle requested approval of a date for the May Tax Sale as May 19, 2016 at 10 a.m.. Commissioner Ethan Migliori made a motion to set the date of May 19, 2016 at 10 a.m. for the May Tax Sale. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) CONSIDERATION AND APPROVAL OF APPLICATION FOR TRANSPORTATION AND UTILITY SYSTEMS AND FACILITIES ON FEDERAL LANDS FOR UPGRADE OF EXISTING GENERATOR AT HORN MOUNTAIN COMMUNICATION SITE.
Commissioner Ethan Migliori made a motion to approve of application for Transportation and Utility Systems and Facilities on Federal Lands for upgrade of existing generator at Horn Mountain Communication Site. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(7) CONSIDERATION AND APPROVAL OF GRANT TO UTAH DIVISION OF STATE HISTORY FOR CEMETERY INVENTORY OF EMERY, HAMBRICK BOTTOMS, VERMILLION, CLARION AND THOMPSONVILLE CEMETERIES.
This grant is similar to the grant from last year. Two of the cemeteries are in Emery County. The grant is for $5,000.00 with a 50/50 match. There is no financial obligation by Emery County. Commissioner Paul Cowley made a motion to approve of a grant application to Utah Division of State History for Cemetery Inventory of Emery, Hambrick Bottoms, Vermillion, Clarion and Thompsonville Cemeteries. The motion was seconded by Commissioner Ethan 4 COMMISSION MEETING MINUTES MARCH 15, 2016
Migliori. The motion passed.
(8) CONSIDERATION AND APPROVAL OF AGREEMENT FOR JOINT OR COOPERATION UNDERTAKING TO ESTABLISH A PUBLIC INSURANCE AGENCY MUTUAL FOR THE PURPOSE OF ADMINISTERING THE UTAH SEARCH AND RESCUE ACT.
Sheriff Funk explained that this is insurance for those individuals who tour the back country who may have need to be rescued. The insurance is $25.00 for an individual and $35.00 per family. The money goes into a fund to reimburse the county for the expenses involved in the rescue. Currently when you register your ATV there is a portion of the fee that goes to search and rescue and is distributed to the counties for that purpose. In the past there has not been any type of reimbursement beyond the fuel cost . There is no cost to the county to participate in the program. The public can purchase the insurance online. Commissioner Ethan Migliori made a motion to approve an agreement for joint cooperation undertaking to establish a public insurance agency mutual for purpose of administering the Utah Search and Rescue Act. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) DISCUSSION AND APPROVAL OF REQUEST FOR A DEFERRAL AGREEMENT FOR PAYMENT OF REAL PROPERTY TAXES THAT ARE FIVE YEARS PAST DUE FOR ROBERT & JOANN WETHERINGTON, SUSAN GAIL DAVIS, CYNTHIA MARIE EDWARDS, MARGARET ELAINE POTTER, AND TERRY HEATH.
Treasurer Steve Barton requested approval to offer a deferral agreement for payment of real property taxes that are five years past due for Robert & Joann Wetherington, Susan Gail Davis, Cynthia Marie Edwards and Margaret Elaine Potter, and Terry Heath. These owners were contacted a year ago and made aware that the property would be up for sale due to back taxes. There are 12 properties that will be going up for sale. All have been notified of the situation. Seven are real estate, four are homes and one is a business. He stated his office makes a considered effort to not let property get to this point. He added that tomorrow a list of the delinquent tax property owners will go the Clerk/Auditor’s office for the tax sale process. A $300.00 charge will be added to the back taxes to cover administrative cost associated with the sale, such as mailings and title searches. The five individuals, which he has requested deferrals on behalf of, have responded and requested a deferral. The deferral is a contract with Emery County that will allow them until November 2016 to pay the taxes. Commissioner Ethan Migliori made a motion to authorize Treasurer Steve Barton to make a contract with the five taxpayers requesting the deferral. The motion was seconded by Commissioner Paul Cowley. The motion passed. 5 COMMISSION MEETING MINUTES MARCH 15, 2016
(10) CONSIDERATION AND APPROVAL OF USL MEMORANDUM OF AGREEMENT BETWEEN EMERY COUNTY AND DEPARTMENT OF HERITAGE AND ARTS, UTAH STATE LIBRARY DIVISION FOR COMMUNITY LIBRARY ENHANCEMENT FUNDS (CLEF) FOR THE DEVELOPMENT OF LOCAL PUBLIC LIBRARY SERVICES.
Emery County Library Director Carole Larsen discussed an MOU between Emery County and Department of Heritage and Arts, Utah State Library Division for Community Library Enhancement Funds (CLEF) for the development of local library services. The amount is $7,000.00. CLEF funds can only be used for collection development, technology that directly affects the public, and community outreach. Ms. Larsen indicated that it is free money for the library to coordinate programs that they already implement. Commissioner Paul Cowley made a motion to approve of an MOU between Emery County and Department of Heritage and Arts, Utah State Library Division for Community Library Enhancement Funds(CLEF). The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(11) CONSIDERATION AND APPROVAL OF EMERY COUNTY LIBRARY SYSTEM STRATEGIC PLAN FOR 2016, 2017, AND 2018.
Roxanne Jensen, Assistant Library Director reviewed the Emery County Library System Strategic Plan for 2016, 2017, and 2018. Roxanne read the mission statement and vision statement and outlined their objectives and goals for 2016, 2017, and 2018. This is a state library requirement. Commissioner Paul Cowley made a motion to approve of Emery County Library System Strategic Plan for 2016, 2017, and 2018. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(12) CONSIDERATION AND APPROVAL OF EMERY COUNTY LIBRARY ELECTRONIC MEETING POLICY.
The purpose of this policy is to establish the means and procedures by which the Emery County Library system may conduct electronic meetings in accordance with the provisions of the Public Meetings Act. This would allow access to board meetings for board members and others who are not able to attend in person. Commissioner Paul Cowley made a motion to approve of Emery County Library Electronic Meeting Policy. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 6 COMMISSION MEETING MINUTES MARCH 15, 2016
(13) CONSIDERATION AND APPROVAL OF EMERY COUNTY’S LIBRARY INTERNET AND ONLINE ACCESS POLICY.
Roxanne Jensen reviewed the Emery County Electronic Meeting Policy. She explained that children under the age of twelve have a need to access the internet for homework. The current policy needs to be amended to allow children from 8 to 17 to access the internet. The Library System is filtered by the state. Children under the age of 18 who need to access the internet for homework MAY on a one time basis, with a phone call from a parent or legal guardian access the internet. Parents are responsible for the actions of their children, whether or not they are present. Any adult user may ask a member of the library staff to disable the filter in order to gain access to an incorrectly blocked site. There must, in the judgement of the library staff, be a legitimate reason for the disabling of the filter. Failure to comply with the established policy may lead to consequences such as being asked to leave the building, or discontinue an activity. Suspension of privileges will occur in three phases. There will first be a verbal warning, second revoked privileges and signing of the Emery County Library Internet Violators form and an alert added to their patron record, and third internet privileges suspended until the violator meets in person with the Emery County Library Board who will determine if their privileges may be reinstated. Commissioner Paul Cowley made a motion to approve of Emery County Library Electronic Meeting Policy. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(14) CAROLE LARSEN, UPDATE ON EMERY COUNTY LIBRARIES AND ACTIVITIES.
Carole Larsen provided an update of Emery County Libraries and activities. She provided statistics on programs available to the public as well as the number of patrons currently attending libraries in the county system. She reported on grants the libraries are currently using to provide reading programs and incentives to the communities.
(15) DISCUSSION OF REQUEST TO INCLUDE DESERTVIEW PRO RODEO WITH THE EMERY COUNTY FAIR BUDGET.
Emery County Recreation Special Service district Director Jake Atwood opened discussion regarding inclusion of the Desertview Pro Rodeo with the Emery County Fair Budget. Jake talked about combining the rodeo with the fair and having it on the same days. He indicated that in the seventeen years that the Rec District has been financing the rodeo they have broken even 2 times. The rest of the times they went in the hole with costs associated with the rodeo coming out of the Rec Budget. He indicated he felt the rodeo is worth saving. The financial burden of $80,000.00 is hard to get past. He talked about possibly eliminating the free concert at the Fair 7 COMMISSION MEETING MINUTES MARCH 15, 2016 which takes half of the fair budget and use the funds towards rodeo expenses. The Rec District is not getting as many sponsorships this year and that will ding the budget. He will be meeting with the Travel Bureau next week to seek some funding for the rodeo. Commissioner Brady stated that part of the Transient Room Tax is meant to promote this type of activity. Clerk/Auditor Brenda Tuttle stated that she was concerned for how to combine the Fair and the Rodeo Budgets when the Rodeo is under the Rec District and the Fair is under the County. Commissioner Cowley questioned how to mingle the two events under one budget when they are separate events and under different entities. Commissioner Migliori suggested making a significant donation to the Rodeo and call it the Emery County Rodeo. He wondered which had more value to the citizens of Emery County the rodeo or the free concert? Which would the citizens want if they had to pick one? Commissioner Brady wondered if they could put out a poll to get a feel for what the citizens would want? Emery County Fair Board Chairman stated that there will be a free concert at the Fair this year. They will be cutting out the stage sound crew which was a huge expense to the budget. Commissioner Migliori indicated that we still need to do some homework before a decision is made. Commissioner Cowley expressed his concern that the Rec District will be able to meet their obligation to payback the loan they took out from the county earlier this year by the end of the year. Julie Johansen commented that the rodeo takes place over a few nights while the concert is only one night. She has had concern expressed to her regarding citizens discontent with the procedures for rodeo ticket sales. Brenda Tuttle commented that the rodeo is a huge financial risk. If people don’t come to the rodeo then someone has to absorb that loss. Jake added that half of the revenue for the rodeo comes from ticket sales. Mike Olsen suggested that the Rec District seek sponsorships for the rodeo from Price (Carbon County) businesses. The people of Emery County spend a lot of money in Price. This could help minimize some of the risk financially.
The Board of Commissioners agreed to take no action on this item at this time.
(16) CONSIDERATION AND APPROVAL OF CONTRACT BETWEEN EMERY COUNTY AND MAGICIAN AL LAMPKIN FOR ENTERTAINMENT AT THE EMERY COUNTY FAIR.
Commissioner Ethan Migliori made a motion to approve of a contract between Emery County and Magician Al Lampkin for entertainment at the Emery County Fair. The motion was seconded by Commissioner Paul Cowley. The motion passed. 8 COMMISSION MEETING MINUTES MARCH 15, 2016
(17) CONSIDERATION AND APPROVAL OF RENTAL AGREEMENT BETWEEN EMERY COUNTY AND INFLATABLE FUN ZONE D.B.A. BOUNCE OFF THE WALLZ LLC FOR AMUSEMENT EQUIPMENT FOR THE EMERY COUNTY FAIR.
Commissioner Ethan Migliori made a motion to approve of rental agreement between Emery County and Inflatable Fun Zone d.b.a. Bounce Off the Wallz, LLC for amusement equipment for the Emery County Fair. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(18) CONSIDERATION AND APPROVAL OF CONTRACT AGREEMENT BETWEEN EMERY COUNTY AND AUSSIE KINGDOM/CJ’S ANIMAL ADVENTURES, CAROLYN LANTZ FOR ENTERTAINMENT AT THE EMERY COUNTY FAIR.
Commissioner Ethan Migliori made a motion to approve of a contract agreement between Emery County and Aussie Kingdom’s/CJ’s Animal Adventures, Carolyn Lantz for entertainment at the Emery County Fair. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(19) CONSIDERATION AND APPROVAL FOR EMERY COUNTY TO SPONSOR FOUR DAMAGE SURVEY REPORTS, XTO SITE, WATER PLANT, ADOBE WASH, AND COTTONWOOD ON THE COTTONWOOD DRAINAGE FOR A TOTAL OF $4,170,140.
Commissioner Migliori explained that in the last couple of years the county has had a number of flooding events on the Cottonwood Drainage. Citizens come to Commission Meeting with concerns and asking for help to mitigate the problems. So the Commissioners started looking into some options. Because of our past experience with the Huntington Canyon flooding and now the Millsite Dam renovations Emergency Management started working with NRCS. NRCS was asked about available funds to mitigate the problems along the Cottonwood Drainage. Emery County was put on a wish list. Later the NRCS came to the County and said that they may be able to get some funds to mitigate the problem areas. NRCS came to Emery County with their engineers to do a Damage Survey Report. The idea behind the Damage Survey Report is to look at areas with the most significant impact and the cost to mitigate in case there was additional flooding. This would work act as basis for moving forward with a contract. They pinpointed four areas that are most affected by flooding, XTO, the water plant, Adobe Wash, and Cottonwood on the Cottonwood Drainage. Those four Damage Survey Reports would be taken back to NRCS . By saying ‘yes’ we think these are the areas we would like to have looked at and funding allocated to mitigate. The cost associated with the mitigation of these four areas is estimated to be $4,170.140.00. This is not actually a contract, this is like a pre-loan application 9 COMMISSION MEETING MINUTES MARCH 15, 2016 to say ‘yes’ we have interest, we want to pursue this project and we are ok with these four areas. If we say ‘yes’ then they will prepare the agreement between NRCS and Emery County for the funding. It does require a 25% funding match ($1,000,000.00) which Commissioner Migliori was confident could be met with in-kind service from the shareholders and entity sources who are all on board with moving forward with this project. There is no obligation for money at this time. If we choose to walk away from this project now we will not be out anything. If we move forward on this it is considered emergency funds so we will have to move quickly on these projects this year because we will have 220 days to have the projects well underway. There will need to be variances, right-of-ways, easements and possibly application with the Army Corp of Engineers for certain portions of the project. Commissioner Cowley asked if the County undertakes anything regarding the river flooding and on private property will the county be liable or have responsible to keep it maintained in the future? Attorney Mike Olsen indicated that as an emergency mitigation situation he didn’t see a problem. However, agreements will need to be signed regarding liability before any work on private land. Captain Kyle Ekker answered that once the project is completed that portion of the project can be turned back over to the shareholder of the property, but there may be some things that the County will have the responsibility to go back and maintain. Brenda Tuttle asked if the County will have any say in the structuring of the finances for this project because ultimately it will be county funds that are out there? Commissioner Migliori indicated that everything they have discussed up to now has been exploratory so when the discussion on funding structure begins they will be sure to include her in the funding discussions. Captain Kyle Ekker talked about the BLM NEPA process. Commissioner Cowley asked Brenda if the County has funds in place to begin the process? Brenda indicated that we do not have any funds budgeted for this at this time. Commissioner Migliori added that this is just a pre-application that indicates we agree to the project and want to move forward. No funds are needed at this time. Commissioner Ethan Migliori made a motion to approve the DSR’s for the XTO Site, Water Plant, Adobe Wash, and Cottonwood areas from the NRCS in Emery County. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(20) COMMISSION/ELECTED OFFICIALS REPORT.
Commissioner Brady reported on attending the Utah State Capital where there was a press event regarding the Public Lands Initiative. It was good to have all seven counties there showing support for the process and the bill. He and Mike McKee from Uintah County had an idea of doing a video for congress to submit as the seven counties comments in support of the process and why this is a good idea and good for the seven counties. 10 COMMISSION MEETING MINUTES MARCH 15, 2016
(21) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
APRIL 5, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List # 239918 through and including #240063 was presented for payment.
Requisitions were presented for the following:
REQUISITION DESCRIPTION AMOUNT
12-16 9 Windows for Landfill Bldg Landfill $4,387.00
Dispositions were presented for 316-6743, 1999 F350 Ambulance, 431-6754, 1994 CAT 966F II Loader (for trade) , 415-5994, 1994 CAT 980F Loader (for trade).
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED MARCH 15, 2016.
(3) APPROVAL TO START THE RECRUITMENT PROCESS FOR A SEASONAL MUSEUM RECEPTIONIST. WORKING 10 HOURS PER WEEK AT $9.00 PER HOUR.
(4) APPROVAL TO START THE RECRUITMENT PROCESS FOR 2 SEASONAL HEAD LIFEGUARDS WORKING 29 HOURS PER WEEK AT $8.63 PER HOUR AND 4 SEASONAL LIFEGUARDS WORKING 29 HOURS AT $7.68 PER HOUR. 2 COMMISSION MEETING MINUTES APRIL 5, 2016
Motion to approve the Consent Agenda was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley, and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing
Motion to leave the regular meeting and move into a Public Hearing regarding Castle Valley Special Service District General Obligation bonds, Series 2016A & B and at the conclusion of the Public Hearing to return to the regular meeting was made by Commissioner Paul Cowley . The motion was seconded by Commissioner Ethan Migliori, and the motion passed.
(2) PUBLIC HEARING- A Public Hearing on the Castle Valley Special Service District General Obligation bonds, Series 2016A & B in the amount not to exceed $2,350,000 for a water treatment plant; sewage treatment facility; facilities used in connection with the acquisition, treatment, storage, transportation, and supply of water for domestic, industrial, secondary, and other purposes; drainage and storm facilities, including curbs and gutters; and transportation facilities consisting of roads, sidewalks, and related bridges and viaducts; and related facilities and related matters.
Jacob Sharp, CVSSD Manager and Eric Johnson, Bond Council for CVSSD discussed CVSSD General Obligation Bonds, Series 2016 A&B. These bonds are part of the $12,500,000 voter approved General Obligation Bonds approved in 2009. Series 2016 A is to secure a $1,350,000.00 bond for a water treatment plant in Ferron. The interest rate is 1.5%. CVSSD was granted $1,350,000.00 by CIB for the project match. Series 2016 B is to secure a $1,000,000.00 Bond for improvements through purchase or construction or both, facilities for the collection and treatment of sewage; facilities used in connection with the acquisition, treatment, storage, transportation, and supply of water for domestic, industrial, secondary and other purposes as noted in the exclusive description. Mr. Johnson explained that election bonds require exclusive wording or description. CVSSD was granted $945,000.00 for a match for the project. Jacob explained that they have $3,597,400.00 remaining of the $12,500,000.00 voter approved General Obligation Bonds to be used over the next three years. After that CVSSD will have to go back to the voters for approval for another General Obligation Bond for funding projects for the next ten years. 3 COMMISSION MEETING MINUTES APRIL 5, 2016
(3) CONSIDERATION AND APPROVAL OF A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF EMERY COUNTY, UTAH ACTING AS THE GOVERNING BODY OF THE CASTLE VALLEY SPECIAL SERVICE DISTRICT, EMERY COUNTY, UTAH (THE “ISSUER”) AUTHORIZE THE ISSUER’S $1,350,000 GENERAL OBLIGATION BONDS, SERIES 2016A (THE “SERIES 2016A BONDS”) FOR A WATER TREATMENT PLANT AND RELATED IMPROVEMENTS; AND RELATED MATTERS.
Commissioner Ethan Migliori made a motion to approve Resolution 4-5-16A a resolution of the Board of County Commissioners of Emery County, Utah acting as the governing body of the Castle Valley Special Service District, Emery County, Utah (The “Issuer”) authorize the issuer’s $1,350,000 General Obligation Bonds, Series 2016A ( The “Series 2016A Bonds”) for a water treatment plant and related improvements; and related matters. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(4) CONSIDERATION AND APPROVAL OF A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONER OF EMERY COUNTY, UTAH ACTING AS THE GOVERNING BODY OF THE CASTLE VALLEY SPECIAL SERVICE DISTRICT, EMERY COUNTY, UTAH (THE “ISSUER”) AUTHORIZE THE ISSUER’S $1,000,000 GENERAL OBLIGATION BONDS, SERIES 2016B (THE “SERIES 2016B BONDS”) IMPROVING, THROUGH PURCHASE OR CONSTRUCTION OR BOTH FACILITIES FOR THE COLLECTION AND TREATMENT OF SEWAGE; FACILITIES USED IN CONNECTION WITH THE ACQUISITION, TREATMENT, STORAGE, TRANSPORTATION, AND SUPPLY OF WATER FOR DOMESTIC, INDUSTRIAL, SECONDARY AND OTHER PURPOSES; DRAINAGE AND STORM SEWER FACILITIES, INCLUDING CURBS AND GUTTERS; AND TRANSPORTATION FACILITIES CONSISTING OF ROADS, SIDEWALKS AND RELATED BRIDGES AND VIADUCTS; TOGETHER WITH ALL NECESSARY LAND, RIGHTS-OF-WAY, AND EQUIPMENT AND FURNISHINGS THEREFOR, AND INCLUDING SUCH LEGAL, ENGINEERING, AND FISCAL AGENT EXPENSES REASONABLY INCURRED IN CONNECTION WITH THE ACQUISITION OF SUCH FACILITIES IN AND FOR THE DISTRICT; AND RELATED MATTERS.
Commissioner Ethan Migliori made a motion to approve Resolution 4-5-16B a resolution of the Board of County Commissioners of Emery County, Utah acting as the governing body of the Castle Valley Special Service District, Emery County, Utah (The “Issuer”)authorize the issuer’s $1,000,000 general obligation bonds, series 2016B (The “Series 2016B bonds”) improving, through purchase or construction or both facilities for the collection and treatment of sewage; facilities used in connection with the acquisition, treatment, storage, transportation, and supply of water for domestic, industrial, secondary and other purposes; drainage and storm sewer facilities, 4 COMMISSION MEETING MINUTES APRIL 5, 2016 including curbs and gutters; and transportation facilities consisting of roads, sidewalks and related bridges and viaducts; together with all necessary land, rights-of-way, and equipment and furnishings therefor, and including such legal, engineering, and fiscal agent expenses reasonably incurred in connection with the acquisition of such facilities in and for the district; and related matters. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) AHMED MOHSEN, BUREAU OF LAND MANAGEMENT, DISCUSSION OF PROCESS TO DEVELOP A COOPERATIVE MANAGEMENT AGREEMENT BETWEEN US DEPARTMENT OF THE INTERIOR (BLM) AND STATE OF UTAH DEPARTMENT OF NATURAL RESOURCES (STATE PARKS) AND EMERY COUNTY FOR PROVIDING PUBLIC SAFETY, RESOURCE PROTECTION, AND RECREATION MANAGEMENT AND MAINTENANCE AT THE TEMPLE MOUNTAIN SPECIAL RECREATION MANAGEMENT AREA (GOBLIN VALLEY STATE PARK EXPANSION).
Ahmed Mohsen BLM Field Manager in the Price Office, came before the Board of Commissioners to discuss the process to develop a Cooperative Management Agreement between US Department of the Interior (BLM) and State of Utah Department of Natural Resources (State Parks) and Emery County for providing Public Safety, Resource Protection, and Recreation Management and Maintenance at the Temple Mountain Special Recreation Management Area (Goblin Valley State Park Expansion). Mr. Mohsen stated that the idea started a year ago to get ahead of the resource impacts and visitor use at the San Rafael Swell. The hope is to develop a plan that meets the needs of monitoring the natural heritage and use of the resources on the south eastern portion of the San Rafael Swell. This is just in the preliminary stages. The agreement will coordinate and provide for the sharing of resources as they go through the federal process. They have done this same thing with Carbon County for Nile Mile Canyon. The hope is that by next summer to have a product that we( BLM, UDNR, and Emery County) can be proud of. In 2015 there were 140,000 visitors to the area. They would like to get ahead of the curve and get a product in place that meets the needs of everyone. During spring break there was literally a traffic jam out there. They anticipate 150,000 visitors to the San Rafael Swell area in 2016. Utah is on the radar for one of the best recreational destinations. He has talked with the park superintendents in Arches and Canyon Lands who told him that when they are full they send them to Temple Mountain/Goblin Valley area. We want to make sure that when they do arrive that there is a safe place to visit and still protect the resources that are there. Many of these visitors are from other nations. Emery County is an incredible resource. The southwest corner of this county is a beautiful surprise around every corner. Commissioner Cowley stated that Goblin Valley State Park has become a world class destination. Mr. Mohsen reported that Goblin Valley State Park has been approved for the Dark Sky Designation. No action was taken on this matter. 5 COMMISSION MEETING MINUTES APRIL 5, 2016
(6) JOHNNIE R. MILLER, UTAH COUNTIES INDEMNITY POOL, PRESENTATION AND DISCUSSION OF A STEWARDSHIP REPORT TO EMERY COUNTY.
Johnnie R. Miller, Utah Counties Indemnity Pool provided an update of Emery County’s stewardship within the pool. UCIP was created in 1992 with Emery County being the largest voluntary contributor to its creation. He reviewed the various services that the pool provides to the county. He added that he will be in the county April 18 th for Sexual Harassment Training which is one of the many services that UCIP provides to the county. He will be doing a full appraisal of County owned buildings in 2017.
(7) LEON DEFRIEZ, HUNTINGTON AIRPORT MANAGER, CONSIDERATION AND APPROVAL TO PROCEED WITH 2016 IMPROVEMENT PROJECTS FOR THE AIRPORT.
Leon Defriez, Huntington Airport Manager discussed 2016 improvement projects for the airport. He reported that a few years ago we started a project with the idea of making the airport a recreation airport. Which he felt they have accomplished. Now there is an opportunity to add to the recreational part. He is looking at getting funds to add RV hook-ups and an overnight lodge. This would provide a place to stay for pilots who get stranded here. This last weekend there were heavy winds that stranded pilots here for an extra day from as far away as Wyoming and New Mexico. We have a unique airport. We are the only airport that he knows of that is recreational. There are forty airports of our size in Utah. Commissioner Cowley asked if Mr. Defriez gets comments about people who have come to experience flying around the desert and other areas? Mr. Defriez indicated that he gets positive comments regularly from people who want to return to the area. He indicated he would like to continue with what he is trying to accomplish. He indicated he laid out a budget to get some projects done. He indicated that the airport has already put in $2,000.00 into to the water/sewer line and he figured it would cost another $2,000.00 to finish up that project. He had a bidder that would do the job for $1,800.00. He was excited and thought that was a good deal. But when the bidder found out he would have to go through the county bidding process he raised the cost up to $2,750.00. The bid changes when they find out they have to go through the county’s bidding process rather than a private bid. He wondered if there wasn’t a better process so that he can get the jobs done without having to go through the process. Brenda Tuttle indicated that this is the county procurement policy. You can call around to get bids. It shouldn’t matter if it’s a county job or private job but evidently it does. Commissioner Brady wondered if it has something to do with insurance or bonding. Mr. Defriez indicated he had the same issue when he was looking at a fencing project. The cost went from $4.00 a foot to $7.00 a foot. The fence at the end of runway 8 ( the main runway) needs to be moved 350 feet out to provide a safety zone for landing planes. Leon and Commissioner Cowley visited with BLM to get approval to extend the fence 350 out to the end of the property but they will not help pay for the cost to move the fence. He contacted UPL because they have the 6 COMMISSION MEETING MINUTES APRIL 5, 2016 adjourning property. They will make arrangements for him to clear sage brush off the property and use it but they want to charge us to use it. Utah Aeronautics was here last week and agreed it was a little pricey for that small piece of ground. Utah Aeronautics gave him a grant application to fill out to put $20,000.00 towards the fence. It would be a 90/10 grant. Commissioner Brady stated that a grant application would need to be put on the Commission agenda for approval. Wayde Nielsen, Emery County Road Supervisor informed Leon and the Commissioners that the culvert at the end of the runway needs to be replaced due to erosion. He estimated it could cost approximately $10,000.00 to replace this culvert. This would be part of the expense for extending the fencing. Another project he has going on out there is to the fueling station for MO gas. Dirt Strip pilots use this gas. Experimental planes use this gas also. It is cheaper. He stated he would like to put in another tank and tie it into the card reader so the pilots can choose the type of gas they want to use. That was a $20,000.00 project when he first started. He estimates it would be another $10,000.00 to finish out that project. To be able to bring power the project the power company will have to bring in a transformer at a cost of approximately $7,000.00 to $8,000.00. He expressed he is excited for the future of the airport. He reported that he has had a number of people express that they are impressed with our airport. It gives an opportunity for aircraft use the airport to conduct business. There are three planes based out there now that are business based. The runway is too short for larger, two engine planes to land or take off. Small, twin engine planes are all we can handle here. Commissioner Migliori advised Mr. Defriez to follow the bidding process and work through that process with Clerk/Auditor Brenda Tuttle. There are things that we as a county can do behind the scenes like working with BLM and UPL. Commissioner Paul Cowley made a motion to proceed with the improvements at the Huntington Airport. Commissioner Migliori seconded and amended the motion to include approval to finish up the things that have been started on with the funds already in the budget and wait until we get the Utah Aeronautics grant is approved to start on the fencing project. Commissioner Cowley agreed. The motion passed.
(8) DISCUSSION AND APPROVAL OF THE UPDATED EMERY COUNTY SHERIFF’S OFFICE POLICY MANUAL.
Sheriff Funk indicated that they have been working on this for four years. Attorney Mike Olsen reviewed the policy and stated it was a good policy. It has been written and redacted to fit the needs of Emery County. The policy addresses how other agencies assist with the Emery County Sheriff’s daily functions. Commissioner Ethan Migliori made a motion to approve of the updated Emery County Office Policy Manual. The motion was seconded by Commissioner Paul Cowley. The motion passed. 7 COMMISSION MEETING MINUTES APRIL 5, 2016
(9) CONSIDERATION AND APPROVAL OF LETTER TO BLM REQUESTING AN EXTENSION TO COMMENT PERIOD FOR PROPOSED RULE ON RESOURCE MANAGEMENT PLANNING 43 CFR 1600 (LLW0210000.L1610000) RIN 1004-AE39.
Commissioner Brady discussed a letter requesting an extension to the comment period for proposed rule on Resource Management Planning. The letter pointed out that the current schedule of 60 days is not sufficient time for Emery County to consider the proposed rule sufficiently to respond with meaningful comments on such a large and comprehensive document. In a county where seventy two percent of the land, or over 2 million acres, is managed by the BLM, resource management planning, and changes to planning guidelines will have major, long term economic effects on the residents. Emery county is dependent on the natural resources managed by BLM, including grazing, oil and gas exploration and extraction, mining, and tourism. Changes to the resource planning could drastically affect industries associated with these resources. Commissioner Ethan Migliori made a motion to approve of the letter to BLM requesting an extension to the comment period for proposed rule on resource management planning 43 CFR 1600 (LLW0210000.L1610000) RIN 1004-AE39. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(10) CONSIDERATION AND APPROVAL OF APPLICATION FOR TRANSPORTATION AND UTILITY SYSTEMS AND FACILITIES ON FEDERAL LANDS FOR A ROW OF A SECTION OF THE GREEN RIVER CUTOFF ROAD #401 THAT WAS PREVIOUSLY ASSIGNED TO UTAH DEPARTMENT OF TRANSPORTATION WHICH IS CURRENTLY PART OF EMERY COUNTY’S B ROAD SYSTEM.
Road Supervisor Wayde Nielsen explained that this segment of roadway previously was part of the state highway and is currently part of Emery County’s “B” Road System. The request is for a Right-of-Way .54 miles long and 75 ft wide be assigned for perpetuity. No construction is necessary. Commissioner Paul Cowley made a motion to approve of Application for Transportation and Utility Systems and Facilities on Federal Lands for a ROW of a section of the Green River Cut-Off Road #401 that was previously assigned to Utah Department of Transportation which is currently part of Emery County’s “B” Road System. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 8 COMMISSION MEETING MINUTES APRIL 5, 2016
(11) CONSIDERATION AND APPROVAL TO ADVERTISE A REQUEST FOR PROPOSAL (RFP) FOR BRANDING PACKAGE AND MARKETING PLAN FOR TOURISM IN EMERY COUNTY.
Commissioner Brady discussed advertising for a RFP for Branding Package and Marketing Plan for Tourism in Emery County. He indicated that the reason for doing this now is to be ready to go when Roger Brooks has finished gathering his ideas for marketing our area. The Travel Board has tried very hard within the board to market our area. Putting this RFP out now will help us find a creative agency that will help us focus our marketing and expand that marketing to multi- state and possibly internationally. Much of what they have done up until now has been brochures in local areas. Commissioner Cowley asked for the anticipated cost. Commissioner Brady indicated that will be evaluated with the RFP and determined by what the creative agency is able to bring to the table. There are a lot of dynamics that are involved with the cost. Tina indicated that she believed there is close to $90,000.00 budgeted for this RFP. Brenda Tuttle asked how this differs from what you are paying Roger Brooks to do? Tina indicated that this totally different. The firm itself will not cost $90,000.00, but what they do for us, will. Roger Brooks does the assessment of the communities plus assistance after that. The creative agency will come in and take Roger Brook’s findings and help us with ways to be more attractive to the market. Everything that we do will be assessed and we will receive assistance to improve the visitor experience. Roger Brooks has already been working with the county for more than a year. Those who have been involved with what Roger Brooks has been doing has been very well received. Tina explained that the Utah Office of Tourism paid for the first year for Roger Brooks. Commissioner Cowley expressed concern that if the cities are not engaged in this process then we are spending a lot of money for him to come and tell us what we ought to do. Commissioner Brady added that sometimes it takes an outsider to tell us what we can’t see. The cities and the businesses are going to have to take the lead in that process. Commissioner Brady added that the Travel Board is offering matching funds to do a lot of the things that Roger Brooks has suggested. Roger Brooks will be in the county next week and will present his findings and suggestions to the Travel Board. Brenda asked for a way to tie in the claim for payment of $48,500.00 to Roger Brooks when we do not have a contract? We have an MOU with UOT for $24,500.00. There is no contract for services. We have a claim for $48,500.00 to Roger Brooks, which has been rejected until we have a way to tie that payment to a contract or an agreement? Commissioner Migliori suggested paying the $24,500.00 to UOT and let them pay Roger Brooks. He indicated that they will look into the matter. Commissioner Ethan Migliori made a motion to approve to advertise a Request for Proposal (RFP) for branding package and marketing plan for tourism in Emery County. The motion was seconded by Commissioner Paul Cowley. The motion passed.
9 COMMISSION MEETING MINUTES APRIL 5, 2016
(12) CONSIDERATION AND APPROVAL OF FY2017 PERMANENT COMMUNITY IMPACT FUND BOARD IMPROVEMENT LIST (SHORT AND MEDIUM TERM) FOR EMERY COUNTY.
Commissioner Ethan Migliori made a motion to approve of FY2017 Permanent Community Impact Fund Board Improvement List (Short and Medium Term) for Emery County. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(13) CONSIDERATION AND APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN EMERY COUNTY EMERGENCY MEDICAL SERVICES AND THE UNITED STATES DEPARTMENT OF ENERGY FOR PROVIDING EMERGENCY MEDICAL SERVICES TO DOE, ITS CONTRACTOR PERSONNEL OR ITS GUESTS AT THE URANIUM MILL TAILINGS REMEDIAL ACTION PROJECT SITE.
Commissioner Ethan Migliori made a motion to table this matter to allow time to ask more questions. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(14) APPROVAL TO ADVERTISE FOR MID-TERM VACANCY ON THE EMERY COUNTY HOUSING AUTHORITY BOARD OF DIRECTORS.
Commissioner Migliori explained that Jeff Horrocks has stepped down from the Housing Authority Board of Directors in mid term. He recommended advertising for someone to fill the vacancy to fulfill the term. Commissioner Paul Cowley made a motion to advertise for mid-term vacancy on the Emery County Housing Authority Board of Directors. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(15) DISCUSSION AND APPROVAL TO ADVERTISE A REQUEST FOR PROPOSAL FOR JANITORIAL SERVICES AT THE CASTLE DALE LIBRARY.
Roxann Jensen, Castle Dale Librarian asked for approval to advertise for request for proposal for janitorial services at the Castle Dale Library. She indicated that they are hoping one of the staff will want to contract for the janitorial service similar to what they have in Orangeville. Commissioner Paul Cowley made a motion to approve advertising for Request for Proposal for janitorial services at the Castle Dale Library. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 10 COMMISSION MEETING MINUTES APRIL 5, 2016
(16) CONSIDERATION AND APPROVAL OF 2015 PRE-DISASTER MITIGATION GRANT AND ARTICLES OF AGREEMENT FOR CREATING THE EMERY COUNTY HAZARD MITIGATION PLAN 2018. APPROVAL TO BEGIN TO ADVERTISE TO CONTRACT OUT THE DEVELOPMENT OF THE PLAN.
Sheriff Funk discussed the 2015 pre-Disaster Mitigation Grant and Article of Agreement for creating the Emery County Hazard Mitigation Plan 2018. The existing agreement expires in 2018. This will begin the process to have a new process in place before the other one expires. this is a grant match project for $7,500.00. Commissioner Ethan Migliori made a motion to approve the 2015 Pre-Disaster Mitigation Grant and Articles of Agreement for creating the Emery County Hazard mitigation Plan 2018, and to advertise to contract out the development of the plan. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(17) CONSIDERATION AND APPROVAL OF CONTRACT BETWEEN EMERY COUNTY AND STATE OF UTAH TO DIGITIZE CEMETERY RECORDS AND SUBMIT THOSE RECORDS TO THE UTAH STATE HISTORY BURIALS DATABASE.
Commissioner Paul Cowley made a motion to approve of a Contract between Emery County and State of Utah to digitize cemetery records and submit those records to the Utah State History Burials Database. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(18) CONSIDERATION AND APPROVAL OF RESOLUTION ADOPTING GIFTS AND AWARDS POLICY.
Commissioner Paul Cowley made a motion to approve Resolution # 4-5-16C a resolution adopting a gifts and awards policy for employees of Emery County. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(19) CONSIDERATION AND APPROVAL OF RESOLUTION ADOPTING WORKERS COMPENSATION , OCCUPATIONAL SAFETY AND HEALTH VEHICLE TRANSPORTATION.
Commissioner Ethan Migliori made a motion to approve Resolution #4-5-16D a resolution adopting Risk Management Procedures. The motion was seconded by Commissioner Paul Cowley. The motion passed 11 COMMISSION MEETING MINUTES APRIL 5, 2016
(20) OPEN REQUESTS FOR PROPOSALS FOR EVENT COORDINATOR. CONSIDERATION AND APPROVAL OF FURTHER REVIEW OR ACTION TAKEN.
Commissioner Paul Cowley expressed his feeling that we have personnel in place in the county already that could do this type of event coordinating. Commissioner Migliori asked who would take this on without any additional pay? Tina Carter indicated that she is more than willing to listen to Commissioner Cowley’s suggestions with an open mind.
Danny Whiteleather asked what this event coordinator would cost the county? Commissioner Brady stated that the funds will come from Transient Room Tax generated from the restaurants and motel stays in the county. Brenda indicated that it is still county funds. With TRT there are rules regarding how this money can be spent.
Commissioner Brady stated that his vision for this event coordinator would be that part of their job would be to make contact with all the entities affecting the county and coordinate a calender of events as well as create other events. The Travel Board has budgeted $20,000.00 for the year of which 1/3 of the year is already over. So they would receive a third less to coordinate events in the county. Mr. Whiteleather wanted to know why the Recreation District Director, who is already being paid through mineral lease funds, could not coordinate these event? Commissioner Migliori stated that the Commission wants the Rec District to focus on sports and especially youth sports in the county. Years ago the fair was dumped on the Rec District and they have just done it without the expertise to coordinate the event. We constantly have internal battles over expenses. The fair is not their focus or goal. Commissioner Migliori and Brenda Tuttle recently had a conversation because the Rec District is not following procedures that as a county we would prefer that they do. The mineral lease funds have been cut to 0. So far we have not received any funds through mineral lease this year due to the loss in the coal mines. The Rec District is currently being funded by a county loan unless something changes. Come the end of the year we may have to make a huge decision. If that funding stream doesn’t change it is going to have be absorbed by the county or dissolved.
Commissioner Migliori stated that we need to move back what this discussion was supposed to be. The issue at hand is whether there is value in moving forward with a coordinator. We have discussed many times before the value that we think will come from having a coordinator in what the Commission has designated as trial year. He stated he appreciates Commissioner Cowley’s concern and he doesn’t disagree with that. But if we have someone within the county that is qualified and willing to do the job knowing that it could possibly be a one time shot but now you are looking at dealing with HR and other things. This may drag for another three months trying to clean it up. It will still cause internal problems from a HR perspective. Attorney Olsen asked if it would be fair to a contractor to propose a shorter term basis, paid out in monthly payments. 12 COMMISSION MEETING MINUTES APRIL 5, 2016
Typically a contract is on a thirty days notice. In the last Commission Meeting we received 1 RFP so Commissioner Cowley asked to re-advertise for additional proposals. There are now 6 proposals. (1) Julie Jones (2) Holly Jorgensen (3) Cynthia Draper (4) Amanda Leonard (5) Zelda Rojas (6) Kendra Seely
Commissioner Migliori made a motion to ask Commissioner Brady and Commissioner Cowley along with members of the Travel Board to review the applicants to see if there is one suitable and meets the criteria that they are looking for and move forward and make a recommendation. Commissioner Cowley opposed the motion. Commissioner Brady stepped down and seconded the motion. The motion passed. The Travel Board has a meeting tomorrow, Wednesday at 11am. The board will come back to Commission Meeting with a recommendation.
(21) CONSIDERATION AND APPROVAL OF LEASE AGREEMENT WITH JOHN DEERE FINANCIAL FOR BACKHOE AT GREEN RIVER ROAD SHOP.
Road Supervisor Wayde Nielsen explained that this is the same type of lease they did for Castle Dale. This leased is for Green River Road Shop. Commissioner Paul Cowley made a motion to approve of Lease Agreement with John Deere Financial for backhoe at Green River Road Shop. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(22) DISCUSSION AND APPROVAL TO HIRE/CONTRACT A LEGAL SECRETARY/PARALEGAL FOR THE EMERY COUNTY ATTORNEY’S OFFICE.
Attorney Mike Olsen recommended Melany Weaver for a Legal Secretary/Paralegal position in the Emery County Attorney’s Office. He added that Melany met and exceeded the criteria for the position. Melany is deciding her best option; a contract position or stay as an employee and transfer from Justice Court to the Attorney’s Office. Commissioner ratify and approve for the Emery County Attorney”s Office to move forward with the hire of Melany Weaver. The motion was seconded by Commissioner Paul Cowley. The motion passed. 13 COMMISSION MEETING MINUTES APRIL 5, 2016
(23) CONSIDERATION AND APPROVAL OF INTERLOCAL AGREEMENT BETWEEN EMERY COUNTY AND EMERY COUNTY SPECIAL SERVICE DISTRICT #1 FOR SERVICES.
Commissioner Paul Cowley made a motion to approve of Interlocal Agreement between Emery County and Emery County Special Service District #1 for services. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(24) ELECTED OFFICIALS REPORT.
Sheriff Funk reported that the Sheriff’s Department honored Fallen Officer Wade Hansen at their annual Fallen Peace Officer Trail Ride in Moab, Utah on April 8 th and 9 th . The Fallen Peace Officer Trail was dedicated in 2012 to officers who have fallen and those who been injured and got back up.
Commissioner Cowley reported that there will be an auction to assist the Children’s Justice Center held at Miller’s Landing during the annual Emery County Business Chamber’s annual banquet.
(25) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
APRIL 19, 2016
Present at the meeting was Chairman Keith Brady, Commissioner Ethan Migliori, Commissioner Paul Cowley, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List #240069 through and including #240914 was presented for payment.
Requisition were presented for the following:
REQUISITION DESCRIPTION AMOUNT
13-16 (8) Canon Image Runner Copiers Library $23,584.00
14-16 (6) 2017 Ford Explorers Sheriff $173,820.00
15-16 Transmodulator SO/Television $ 5,000.00
16-16 FM Translator SO/Television $1,526.20
There were no dispositions.
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED APRIL 5, 2016. 2 Commission Meeting Minutes April 19, 2016
(3) RATIFY THE HIRING OF MELANY WEAVER AS A PARALEGAL/OFFICE MANAGER IN THE ATTORNEY’S OFFICE. GRADE 21.
(4) APPROVAL TO PROMOTE CHERYL COX TO SR. JUSTICE COURT CLERK. GRADE 16.
(5) APPROVAL OF SUZANNE ANDERSON AS A VOLUNTEER IN ARCHIVES.
Motion to approve the Consent Agenda was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley, and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA
Nothing
(2) JULIE JONES, FAIR DIRECTOR, REQUEST APPROVAL OF WAIVER OF INSURANCE REQUIREMENTS FOR FAIR VENDORS. DISCUSSION AND APPROVAL OF EVENT INSURANCE TO COVER FAIR VENDORS.
The Commissioners discussed the vendor application which requires general liability insurance with limits not less than $1,000,000.00 per occurrence. He stated that if someone is going to sue then they are going to sue. He indicated that the Rec District is currently looking into event insurance. He wondered if they should table this matter until Julie Jones can be here. Mike Olsen asked who is requesting the waiver? It was determined that the Rec Board is the one requesting the waiver. Mike Olsen indicated that the Board and the board member themselves, personally could be sued. Commissioner Migliori questioned as to whether that could happen. His concern was, as a county are we doing everything we can to mitigate the liability. Also at the same time currently a local vendor, selling snow cones would be required to have a $1 million dollar policy. What we as a Commission is going to hear is “ why do you hate the businesses in the county? Why are you prohibiting local businesses to the Fair?”. Because for them that type of insurance is just not feasible. We are trying to find that right balance so as to not prohibit those local businesses from being part of our own county event. But at the same time make sure that as much liability falls back to the business. We have to find some way to make a distinction 3 Commission Meeting Minutes April 19, 2016 as to what level of insurance is required. There needs to be some type of determination or categorization as to the type of insurance is required.
Julie Jones indicated that as a Rec Department they have spoken to Tyler Jeffs and Carbon Emery Insurance who have told them that could buy an event policy as long as they have signage that states that Emery County is not responsible. Commissioner Brady asked if this type of policy only cover the Rec District or the vendors as well? Julie stated that it covers the event, those people who are under contract as vendors. Commissioner Brady indicated that there are some things that need to the flushed out with regards to the vendor application. Julie Jones indicated that the vendors have already said if they have to have this insurance policy in place then they want their money back. Commissioner Ethan Migliori made a motion to table this matter for now to allow time to look further into the issue. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(3) CONSIDERATION AND APPROVAL OF CONTRACT WITH JOHNNY V & TROUBLE TRAIN FOR ENTERTAINMENT AT THE EMERY COUNTY FAIR.
Julie Jones explained that Johnny V & Trouble Train has ties to Emery County. They have agreed to $2,500.00 for their fee which is very reasonable. They will perform on Friday & Saturday. San Rafael Bed & Breakfast has waived their fee. Commissioner Ethan Migliori made a motion to approve of contract with Johnny V. & Trouble Train for entertainment at the Emery County Fair. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(4) CONSIDERATION AND APPROVAL OF CONTRACT WITH MILL STREET ENTERTAINMENT FOR ENTERTAINMENT AT THE EMERY COUNTY FAIR.
Julie Jones explained that the contract with Mill Street Entertainment is for a high energy band ‘No Limits’. Their usual charge is $4,000.00 for a performance. Charlie Jenkins has started his own agency and because of his love the Emery County fans has negotiated the cost to $2,750.00 for Saturday night’s performance. Commissioner Ethan Migliori made a motion to approve of contract with Mill Street Entertainment for entertainment at the Emery County Fair. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) DISCUSSION AND APPROVAL OF ADVERTISING BIDS FOR EMERY COUNTY FAIR FROM CASTLE COUNTRY RADIO, ETV10, EMERY COUNTY PROGRESS, AND KUSA.
Julie Jones discussed advertising for the Emery County Fair. She had bids from Castle Country 4 Commission Meeting Minutes April 19, 2016
Radio, ETV10, and Emery County Progress for advertising the days leading up to the Emery County Fair. Julie indicated $3,500.00 has been budgeted for advertising. The bid from CCR which is KARB and KRPX, was broken down into the number of ads per day for 2 weeks. 195 ads running two weeks would be $1,382.00. 312 ads would be $2,116.00. 585 ads would be $3,246.00. Emery County Progress’s bid is $1,500.00. The Commissioners talked about the value in each type of advertising. Commissioner Migliori suggested approving the low end on CCR for $1,382, Emery County Progress’s bid of $1,500.00 and negotiate with ETV10 to get it down around the same price level. Commissioner Ethan Migliori made a motion to approve CCR’s bid of $1,382 and Emery County Progress’s bid of $1,500.00 and negotiate with ETV10 and bring that bid back to Commission for approval. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) CONSIDERATION AND APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN EMERY COUNTY EMERGENCY MEDICAL SERVICES AND THE UNITED STATES DEPARTMENT OF ENERGY FOR PROVIDING EMERGENCY MEDICAL SERVICES TO DOE, ITS CONTRACTOR PERSONNEL OR ITS GUESTS AT THE URANIUM MILL TAILINGS REMEDIAL ACTION PROJECT SITE.
This MOU was tabled in the last Commission Meeting. Jim Gordon has indicated that the EMT’s in Green River are good to go on this MOU. Commissioner Ethan Migliori made a motion to approve of MOU between Emery County Emergency Medical Services and the United States Department of Energy for providing emergency medical services to DOE, its contractor personnel or its guests at the Uranium Mill Tailings Remedial Project Site. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(7) DISCUSSION OF RECOMMENDATION FROM TRAVEL BUREAU ON EVENT PLANNER. CONSIDERATION AND APPROVAL OF CONTRACT FOR EVENT COORDINATOR.
The RFP for an Event Planner was opened in the last Commission Meeting. The RFP’s were reviewed by the Travel Bureau for a recommendation. The Travel Bureau recommended Holly Jorgensen for the Event Planner. The Travel Bureau is working with the Attorney’s office to put together a contract. They are still waiting for a response from Holly for what she requires in the contract. There was no action taken on this matter.
(8) DISCUSSION AND APPROVAL OF COOPERATIVE MANAGEMENT AGREEMENT BETWEEN EMERY COUNTY, US DEPARTMENT OF INTERIOR, AND STATE OF UTAH FOR PREPARATION OF ENVIRONMENTAL ASSESSMENT FOR THE SAN RAFAEL 5 Commission Meeting Minutes April 19, 2016
SWELL SPECIAL RECREATION MANAGEMENT AREA AND TEMPLE MOUNTAIN RECREATION MANAGEMENT ZONE.
Public Lands Director Ray Petersen explained that this is preliminary to start the process to hire a contractor ot work through the EA process. Ahmed Mohsen from the BLM was in Commission Meeting on April 5 th to discuss the process with the County Commissioners. The MOU agreement outlines how the agencies will work through the planning process. Attorney Mike Olsen had no objections to the document. Commissioner Paul Cowley made a motion to approve an MOU agreement between Emery County, US Department of Interior, and State of Utah for preparation of Environmental Assessment for the San Rafael Swell Special Recreation Management Area and Temple Mountain Recreation Management Zone. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(9) CONSIDERATION AND APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE DEPARTMENT OF THE INTERIOR (BLM PRICE AND RICHFIELD FIELD OFFICES) AND EMERY COUNTY AS A COOPERATING AGENCY FOR PREPARING A RESOURCE MANAGEMENT PLAN AMENDMENT AND ENVIRONMENTAL ASSESSMENT FOR THE DEVELOPMENT OF THE SAN RAFAEL DESERT MASTER LEASING PLAN (MLP).
Ray Petersen explained that the MOU between the DOT and Emery County is for an environmental assessment for the development of the San Rafael Desert Master Leasing Plan (MLP). This is in the extreme southeast part of the county on Highway 24 east to county boundary. (East of the highway and west of the river). No other area in the county has been identified as potential for this plan. Commissioner Paul Cowley made a motion to approve of MOU between Department of Interior (BLM Price and Richfield Field Offices) and Emery County as a cooperating agency for preparing a resource management plan amendment and environmental assessment for the development of the San Rafael Desert Master leasing Plan (MLP). The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(10) DISCUSSION OF RECOMMENDATION FROM EMERY COUNTY CARE AND REHABILITATION CENTER BOARD OF DIRECTORS FOR THE COUNTY TO EXPLORE THE POSSIBILITY OF SELLING THE FACILITY. APPROVAL OF ACTION TAKEN.
Commissioner Migliori indicated that the Emery County Rehabilitation Center Board of Directors are still interested in pursuing the possibility of selling the facility. They have one more Upper Limit Payment. This is just to inform the Commissioners of the continuing efforts of the Board of Directors. Anytime the BOD changes they inform the Commission of that 6 Commission Meeting Minutes April 19, 2016 continued effort. No action was taken.
(11) CONSIDERATION AND APPROVAL OF INTERLOCAL AGREEMENT BETWEEN EMERY COUNTY AND STATE OF UTAH THROUGH DEPARTMENT OF ADULT PROBATION AND PAROLE FOR EMERY COUNTY DRUG TASK FORCE.
Sheriff Funk indicated that this is the normal Interlocal Agreement between Emery County and State of Utah through Department of Adult Probation and Parole for Emery County Drug Task Force. The agreement identifies how the Drug Court program functions. The funds are administered through a grant and goes through 2036. Attorney Mike Olsen indicated that he has no objection to the agreement and the program seems to be operating well. Commissioner Ethan Migliori made a motion to approve of Interlocal Agreement between Emery County and State of Utah through Department of Adult Probation and Parole for Emery County Drug Task Force. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(12) CONSIDERATION AND APPROVAL OF LEVEL 3 CONDITIONAL USE PERMIT FOR BRONCO MINING.
Jeff Guymon, Planning and Zoning discussed a Level III Conditional Use Permit for Bronco Mining. Kit Pappas Environmental Engineer from Bronco Mining was present to answer an questions. Jeff explained that the Emery County Planning and Zoning Board has reviewed and set for the regulations regarding the Conditional Use Permit. Bronco Mining as acquired all the required permits. They have a 3.5$ million dollar bond in place. They will be opening a new portal in the same general location as the previous portal. Commissioner Paul Cowley made a motion to approve of Level III Conditional Use Permit for Bronco Mining. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(13) CONSIDERATION AND APPROVAL OF FY2016 EMERGENCY MANAGEMENT PERFORMANCE GRANT APPLICATION.
The FY2016 Emergency Management Performance Grant Application is for providing funds to local emergency management organizations to assist with development, enhancement, and sustainment of emergency management programs. The program continues into 2017 and 2018. Grant match is associated with the salary of Captain Kyle Ekker and Jan Luke who administer the program. Commissioner Paul Cowley made a motion to approve of FY2016 Emergency Management Performance Grant Application. The motion was seconded by Commissioner Paul Cowley. The motion passed. 7 Commission Meeting Minutes April 19, 2016
(14) DISCUSSION AND APPROVAL OF CONTRACT WITH ROGER BROOKS INTERNATIONAL FOR CONSULTING WORK IN REGARD TO TOURISM.
The Board of Commissioners discussed a contract with Roger Brooks International for consulting work in regard to tourism. We have an MOU with Department of Tourism to pay half the cost with a pledge to contract with RBI. Commissioner Migliori talked about the MOU with DOT and Emery County’s obligation to contract with RBI as part of the arrangement. DOT will reimburse Emery County half the cost as soon as we invoice them. The first year (which was last 2015) was fully funded by DOT. The second year (2016) is half the cost. Commissioner Ethan Migliori made a motion to approve a contract with Roger Brooks International for consulting work in regard to tourism. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(15) CONSIDERATION AND APPROVAL OF DISTRIBUTION OF SERVICE AGREEMENT WITH CERTIFIED FOLDER SERVICE, INC.
Tina Carter, Travel Bureau explained that this is a service for distributing Emery County Travel brochures along the I-70 corridor. This service will be in the Grand Junction area at a cost of $962.00 for the year. Commissioner Ethan Migliori made a motion to approve of distribution service agreement with Certified Folder Service, Inc. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(16) COMMISSION/ELECTED OFFICIALS REPORT
Commissioner Migliori
Commissioner Migliori reported that the Millsite Dam Renovation Project has been put on hold. At Farm Bureau meeting he received a legislative update. Fish and Game RAC used money to help pay for the transplant of 130 deer to the county from the poached deer incident. At Economic Development they receive applications on a regular basis from businesses that are expanding. At Planning and Zoning meeting Ray and Jeff explained what prospects go through on business applications. He indicated that he is impressed with the their board. As the board makes recommendations you can be assured the P/Z Board has done their homework. Mac Huntington does a great job as chairman. He is invested in the position. 8 Commission Meeting Minutes April 19, 2016
He attended Utah Economic Summit where they focused on the efforts of technology in businesses and the missed opportunities on not using technology. Great information was shared.
Commissioner Cowley
Commissioner Cowley reported on the ground breaking ceremony for the Miner’s Memorial. Work will begin soon. Landfill has posted their hours of operation. He reminded everyone that close at 5:15 . They cannot leave until they have covered the fill. They have two personnel on site. So if you come in late with debris or garbage then they can’t leave until it is covered.
Commissioner Keith Brady
Commissioner Brady reported on the $50,000.00 Fast Track Grant from Utah State Economic Development. You have to employ someone to qualify. At UAC Conference they discussed Public Lands and Centrally Assessed Property Taxes, PILT funds. The discount card is now available for Green River area. The Castle Dale area card will be ready soon. If you would like to participate contact Tina Carter.
(17) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
MAY 3, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List # 240210 through and including #240321 were presented for payment.
Requisitions were presented for the following:
REQUISITION DESCRIPTION AMOUNT
17-16 (3) Commercial Canopies Emery County Fair/Rec Dist $1,740.00
18-16 (4) Park Benches Lawrence Cemetery $3,530.00
19-16 Digital Tool Box Travel Bureau $11,743.00
20-16 Microwave Radio Card repair /Green River Communications/Sheriff $3,062.00
21-16 16x16 Cement Pad/Miner’s Memorial County/ Miner’s Memorial $2,660.00 2 Commission Meeting Minutes May 3, 2016
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED APRIL 19, 2016
(3) APPROVAL TO PROMOTE JANET DAMRON TO SR. DEPUTY RECORDER. GRADE 18.
(4) APPROVAL TO HIRE BRITTANY COX AS A SEASONAL SALES CLERK AT THE MUSEUM. WAGE 9.00 PER HOUR.
(5) APPROVAL TO START THE RECRUITMENT PROCESS FOR 2 PART TIME. WORKING 19 3/4 HOURS PER WEEK, SEASONAL EMPLOYEES TO WORK IN IS/GIS.
(6) APPROVAL TO HIRE MIKE NELSON AND TINA LACOCK AS SEASONAL HEAD LIFEGUARDS. WAGE $8.63 PER HOUR.
(7) APPROVAL TO HIRE VALERIE CHYNOWETH AND TAEGON PULLI AS SEASONAL LIFEGUARDS. WAGE $7.68 PER HOUR.
(8) APPROVAL OF OUT-OF-STATE TRAVEL FOR TINA CARTER TO MILWAUKEE, WI FOR THE MAIN STREET NOW CONFERENCE.
(9) APPROVAL OF OUT-OF-STATE TRAVEL FOR KEITH BRADY TO MONTROSE, CO FOR A SIX COUNTY INFRASTRUCTURE COALITION MEETING.
Motion to approve the Consent Agenda was made by Commissioner Paul Cowley, seconded by Commissioner Ethan Migliori and the motion passed. 3 Commission Meeting Minutes May 3, 2016
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing
(2) OPEN AND READ ALOUD BRANDING PACKAGE AND MARKETING PLAN REQUEST FOR PROPOSALS. CONSIDERATION AND APPROVAL OF FURTHER ACTION TAKEN.
Clerk/Auditor Brenda Tuttle handed the Board of Commissioners the RFP packages and stated that “these packages are the ones that were received in my office as of 5:00 p.m. Monday, May 2, 2016". The packages were not clearly marked what they were for and since the next agenda item has RFP requests also the only way to determine what they are for was to open them.
There were 12 packages that were for the Branding Package and Marketing Request for Proposals that were read aloud.
1) Simple View 2) Truss Group 3) Red Rider Creative 4) ChandlerThinks 5) HAPI 6) Roger Brooks International 7) Sorenson Advertising 8) Utah Valley University 9) Viva + Impulse Creative Co. 10) GumCo 11) HUB 12) SLANT Media
Commissioner Ethan Migliori made a motion to turn the bids over to the Travel Council Advisory Board along with Commissioner Keith Brady and any other elected official of his choice to go through the bids and make a recommendation from there. The motion was seconded by Commissioner Paul Cowley. The motion passed. 4 Commission Meeting Minutes May 3, 2016
(3) OPEN BIDS FOR THE DEVELOPMENT/DRAFTING OF A HAZARD MITIGATION PLAN FOR EMERY COUNTY FOLLOWING FEMA GUIDELINES. CONSIDERATION AND APPROVAL OF BID AWARD AND NECESSARY PAPERWORK TO EXPEDITE THE PROJECT.
One bid package from the opened bid packages from item #2 was for development/drafting of a hazard mitigation plan for Emery County. The bid was from S. MABE Consulting, LLC. After review of the bid Captain Ekker and Sheriff Funk recommended accepting the bid. Commissioner Ethan Migliori made a motion to accept the bid from S. MABE Consulting, LLC as discussed. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(4) OPEN BIDS FOR JANITORIAL SERVICES FOR THE CASTLE DALE LIBRARY. CONSIDERATION AND APPROVAL OF BID AWARD AND ASSOCIATED PAPERWORK.
There were 4 bids received in the Clerk/Auditor’s office for Castle Dale Library janitorial services. The bids were as follow:
1) Camille Thomas $325.00 per month 2) Kelly Stevens $500.00 per month 3) Melinda Bell $300.00 per month 4) McKensie Garrison $500.00 per month
Commissioner Ethan Migliori made a motion to have Commissioner Cowley review the bids with Library Director Carole Larsen to determine if they are complete and go from there. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) KOBE FAIMALO, DISCUSSION AND APPROVAL OF EAGLE SCOUT PROJECT AT THE LAWRENCE CEMETERY.
Kobe Faimalo discussed an Eagle Scout project at the Lawrence Cemetery. Kobe explained that there are currently no benches at the Lawrence Cemetery. He has chosen to install 4 benches at the Lawrence Cemetery for his Eagle Scout Project. He provided the Commissioners with a cost breakdown and agenda for the project. He added that the benches will be similar to the benches in front of the courthouse. Jeff Guymon discussed placement of the benches. Lawrence Cemetery Committee Chairman Bevan Wilson explained that about a year ago the committee came up with a proposed plan to purchase 4 benches. This plan was presented to the Emery County Commissioners during the budgeting process last year. The County has budgeted 5 Commission Meeting Minutes May 3, 2016
$4,500.00 for this project. The committee has received private citizen donations (enough to pay for two benches) that were submitted to Brenda Tuttle in the Clerk/Auditor’s Office. He indicated that there will be three requisitions for payment from this project. One for the purchase of the benches, one from Magnuson Lumber for the materials to frame the cement pad, and one from Nielson Construction for the cement pad to set the benches. Commissioner Cowley asked Kobe if he would have help on this project. Kobe indicated that other troop members will help with the project. He indicated that the project is projected to be completed before Memorial Day. Commissioner Paul Cowley made a motion to approve of an Eagle Scout Project at the Lawrence Cemetery as proposed by Kobe Faimalo. The motion was seconded by Commissioner Ethan Migliori. The motion passed. Bevan Wilson informed the Commissioners that the Lawrence Cemetery Committee has another project in the works that they hope to be able to work out the associated problems related to planting trees in ground with a lot of gravel and inadequate water source. He thanked Brenda Tuttle for her help with the bench project.
(6) LARRY PRETTYMAN, DISCUSSION AND CLARIFICATION OF OWNERSHIP OF SIGN NORTH OF HUNTINGTON.
Larry Prettyman, Huntington, came before the Board of Commissioners to discussed ownership of the sign north of Huntington. He indicated that his wife’s family owns the property where the sign is located and that in years past Emery County was paying the yearly lease. The county let the lease lapse and Ferron City picked it up for advertising Millsite Golf Course for a few years. He indicated that he would like to take over ownership of the sign. He stated that he has talked to the State about procedures for taking over the sign and the permitted uses of the sign. He was told by the state that Emery County would need to write a request for him to take over ownership of the sign. He would then have to make application with the state to designate the sign as commercial use. The billboard sign was constructed by the County for a cost of approximately $5,000.00 with a yearly lease of $500.00 to the land owner for a five year period. Now the lease is $800.00 a year. For a while the Travel Bureau was paying the yearly lease. It somehow has fallen through the cracks. The original use of the sign was for a gateway sign. The use needs to zoned as commercial or industrial if the use is determined to generate revenue. Jeff Guymon, Planning and Zoning Director, indicated that if the ownership changes the new owner would need to acquire a conditional use permit from the county. The Commissioners agreed that to move forward with this they would need a lot more good information and determine how it affects everyone. They suggested looking over the old lease agreement and have discussions with UDOT who regulates all billboards in the state. Commissioner Paul Cowley made a motion to table this item to allow time to look into the matter and bring it back for another meeting. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 6 Commission Meeting Minutes May 3, 2016
(7) CONSIDERATION AND APPROVAL OF MID-TERM APPOINTMENT TO THE EMERY COUNTY HOUSING AUTHORITY BOARD OF COMMISSIONERS,
Commissioner Migliori stated the County recently accepted the resignation of Jeff Horrocks from the Emery County Housing Authority Board mid-term. State statute says that ideally the board can have 5 to 7 board members. The board is currently functioning with five members. The Commission would like to find two more residents willing to be appointed to the board. They have one resident who has applied to be on the board. Commissioner Migliori recommended appointing Rebecca Brotherson to the Housing Authority Board and try to get two more appointed in the next couple of meetings. Commissioner Ethan Migliori made a motion to appoint Rebecca Brotherson to the Emery County Housing Authority Board of Commissioners to replace Jeff Horrocks. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(8) RATIFY OF GRANT FOR BULLETPROOF VESTS FOR SO TO REPLACE OLDER VESTS.
Sheriff Funk explained that bulletproof vests need to be replaced every three years. The Sheriff’s Department has applied for a federal grant that will pay half of the cost and the other half will come out of seizure funds. The application needed to be sent in before the date of this meeting. Therefore, approval of the application process needs to be ratified. Commissioner Paul Cowley made a motion to ratify approval of a grant application for bulletproof vests for the Sheriff’s Department to replace older vests. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 7 Commission Meeting Minutes May 3, 2016
(9) CONSIDERATION AND APPROVAL OF 2016 PROPERTY TAX EXEMPTIONS.
American Legion Four Corners Mental Rocky Mountain West Post 42 Health Baptist Mission #1-130-18 #1-13-46 #5-94-6 #5-93-7 Castle Dale Green River Bible Church #5-94-3 Independent #1-151G-36 #5-94-5 Baptist Church #1-151F-18&19 #01-002C-0013 United Mine Workers LDS Church Of America Daughters of Utah various #’s #4-16-14 Pioneers-Hunt #1-196-22 Bread Of Life Baptist Utah Museum of Natural Church History/ University Of Daughters of Utah #1-177A-20 Utah Pioneers-Orange #5-56-2 #1-253-18 Orangeville City/ #3-130-3 Housekeepers #3-130-1 Daughters of Utah #1-239-52 #3-127-1 Pioneers-Elmo #1-72-16 Rural Utah Child Utah Housing / Development Crown Homes Daughters of Utah #1-180-20 #1-168-4 Pioneers-CD #1-68-7 #1-15-20 Roman Catholic #1-29A-3 Church #1-29A-4 Desert Edge Christian #3-50-16 Chapel #1-151H-25 Friends of Green River- #01-179-1 PACT EPICENTER Ferron Cattleman’s Stuart B. Wilson #1-162-7 Association Orient Lodge #1-154A-22 #5-87-27 #1-151G-54
First Baptist Church of Emery County #1-126-45 8 Commission Meeting Minutes May 3, 2016
Motion to approve the 2016 Property Tax Exemption List was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley and the motion passed.
(10) CONSIDERATION AND APPROVAL TO RENT A D8T TRACTOR FOR DEBRIS BASIN.
Road Supervisor Wayde Nielsen explained that the equipment will be used to remove rocks from the Huntington Debris Basin. The rocks will be stockpiled to be used for the Cottonwood Creek mitigation project. The rental will be $22,400.00 for 2 months and is an allowable expense under the stipulations of the Huntington Debris Basin Project. Commissioner Paul Cowley made a motion to approve rental of a D8T for the Huntington Debris Basin. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(11) CONSIDERATION AND APPROVAL ALLOWING WEED/MOSQUITO EMPLOYEES TO TAKE COUNTY-OWNED VEHICLES HOME OVERNIGHT.
Cory Worwood, Weed & Mosquito Supervisor discussed a letter he forwarded to the Commissioners regarding Weed/Mosquito employees taking county-owned vehicles home overnight. He explained that according to the new vehicle policy he needs to get permission from the Commissioners to allow this. During the hot summer months they fog for mosquitos at night. To save travel time for the employees he would like permission to let them take the vehicle home. If they live in Ferron and are traveling to Huntington or beyond then they can go pick up the vehicle and return it to the shop but if they are fogging in Clawson, Ferron or Emery it would be advantageous to have the vehicle with them. Commissioner Paul Cowley made a motion to allow Weed & Mosquito to take county owned vehicles home if the shop is not between them and where they are fogging. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(12) CONSIDERATION AND APPROVAL OF APPLICATION FOR FEDERAL ASSISTANCE SF-424 FOR EMERGENCY WATERSHED PROTECTION FY16 CASTLE DALE/ORANGEVILLE/COTTONWOOD CREEK.
Captain Kyle Ekker explained that this is the application process for federal assistance for emergency watershed protection of Castle Dale/Orangeville/Cottonwood Creek. This will start the process to get the contract and funds for the project. When the contract comes in he will bring it back to the Commission for signatures. The total project is estimated at $4,515,000.00. Federal assistance $3,465,000.00. The county portion $1,050,000.00. The completion date for the project is December 14, 2016. Commissioner Ethan Migliori made a motion to approve of 9 Commission Meeting Minutes May 3, 2016 application for Federal Assistance SF-424 for Emergency Watershed Protection FY16 Castle Dale/Orangeville/Cottonwood Creek. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(13) RATIFY PUBLIC RECREATION EASEMENT AGREEMENT BETWEEN ROCKY MOUNTAIN POWER AND EMERY COUNTY FOR DES BEE DOVE TRAIL.
A Public Recreation Easement Agreement between Rocky Mountain Power and Emery County for Des Bee Dove Trail was considered. The application process with included this agreement needed to be sent in before the date of this meeting. Therefore, the agreement was signed before this meeting and now the signing of the agreement needs to be ratified. Commissioner Paul Cowley made a motion to ratify the signing of the Public Recreation Easement Agreement between Rocky Mountain Power and Emery County for Des Bee Dove Trail. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(14) RATIFY GRANT APPLICATION WITH UTAH DIVISION OF PARKS AND RECREATION OFF-HIGHWAY VEHICLE PROGRAM STATE OHV GRANTS MOTORIZED TRAIL APPLICATION FOR FUNDING TO MAKE IMPROVEMENTS TO THE DES BEE DOVE TRAIL.
Commissioner Ethan Migliori discussed a Grant Application with Utah Division of Parks and Recreation Off-Highway Vehicle Program State OHV Grants Motorized Trail Application for funding to make improvements to the Des Bee Dove Trail. The trail improvement is contingent upon the $57,000.00 funding coming through. Mark Williams OHV Club President has indicated where the match will be met. The local grazers and OHV club approve of the trail improvements. Commissioner Cowley stated that this will be a difficult trail and will be marked as highest difficulty on the trail maps. The gate will be closed during inclement weather to maintain safety and mitigate and liability. The application was signed before this meeting to meet a deadline. Commissioner Ethan Migliori made a motion to ratify the signing of an application with Utah Division of Parks and Recreation Off-Highway Vehicle Program State OHV Grant for funding to make improvements to the Des Bee Dove Trail. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(15) DISCUSSION AND APPROVAL OF EXTRACT LOCATION FOR THE MINER’S MEMORIAL.
Dennis Ardohain and Lori Ann Larsen, Miner’s Memorial Committee were present to discuss the exact location for the Miner’s Memorial. Commissioner Cowley indicated that he has looked at 10 Commission Meeting Minutes May 3, 2016 the location originally thought to be best location for the memorial along with the contractor. They have determined some problems with this location. They would have to relocate the water box, the slope of the lawn and retaining wall had issues. Jeff Guymon offered an extensive review of the lawn and they have determined the best location. Mayor Danny Van Wagoner discussed the zoning issues regarding the location. They discussed the fact that the monument has to be set back 12 feet from the sidewalk. Commissioner Paul Cowley made a motion to approve and set the location of the Miner’s Memorial as determined. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(16) CONSIDERATION AND APPROVAL OF EVENT COORDINATOR CONTRACT.
Commissioner Ethan Migliori made a motion to approve of Event Coordinator Contract with Holly Jorgensen. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(17) CONSIDERATION AND APPROVAL OF DONATION TO EMERY COUNTY HOUSING AUTHORITY.
Commissioner Paul Cowley made a motion to approve a donation of $10,000.00 to Emery County Housing Authority. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(18) DISCUSSION AND APPROVAL OF AMENDED EMERY COUNTY FAIR VENDOR APPLICATION & AGREEMENT INSURANCE REQUIREMENTS.
Commissioner Migliori discussed the Emery County Fair Vendor Application and Agreement for insurance requirements. Commissioner Migliori suggested making adjustments to the application. He suggested adding two questions to the application. 1. Do you have insurance. If so include the policy carrier and number. If no, then they are to contact the Rec District who will refer them to a tenant user liability program. There they can purchase a tenant user policy for approximately $40.00. The old application required a $1million dollar policy which would have a premium that could be quite pricey for a small business. Commissioner Brady agreed with Commissioner Migliori that there needs to be a category based on the risk involved. He felt $40.00 was reasonable and probably doable for a small business vendor. It is better for the county to do something than nothing. Brenda Tuttle asked ‘Wouldn’t the County want to be involved in this process rather than turn it over to the Rec District?’. ‘The County should be checking to be sure the vendor has insurance.’ Castle Dale City Mayor agreed. Mary Huntington added that if the vendor marks ‘yes’ they have insurance the County will need proof of that insurance. Commissioner Migliori explained that providing a certificate of insurance may 11 Commission Meeting Minutes May 3, 2016 cost as much as $50.00 from the carrier. He recommended having the Rec Dist. collect the information and forward it to Mary for verification. Commissioner Ethan Migliori made a motion to approve the amended Emery County Fair Vendor Application & agreement for insurance requirements and work with Mary to verify the vendor qualifies with the application requirements. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(19) CONSIDERATION AND APPROVAL OF RENTAL/LEASE AGREEMENT FOR TRACTOR TO BE USED TO MOW WEEDS ALONG COUNTY ROADWAYS.
Wayde Nielson, Road Supervisor discussed the rental of a John Deere 6175M Tractor using State Contract #PD1672 for their weed mowing from July 15th through October 14 th at a cost of $3,312.50. They would like to use Big B Equipment as the delivering dealer. Commissioner Paul Cowley made a motion to approve of rental/lease agreement for tractor to be used to mow weeds along county roadways. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(20) CONSIDERATION AND APPROVAL OF AMENDMENTS TO EMERY COUNTY PERMANENT COMMUNITY IMPACT BOARD SHORT TERM LIST FY2016.
Two projects need to be added to the Emery County PCIB short term list. In Green River City a Natural Gas Feasibility/Economic Study and in Huntington City, ADA Compliance Restroom. Commissioner Ethan Migliori made a motion to approve of amendments to the Emery County Permanent Community Impact Board Short List. The motion was seconded by Commissioner Paul Cowley. The motion passed.
Commissioner Ethan Migliori made a motion to leave the regular meeting and move into an executive session to discuss pending or reasonably imminent litigation involving Centrally Assessed Taxes and at the conclusion of the session to return to the regular meeting. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(21) EXECUTIVE SESSION TO DISCUSS PENDING OR REASONABLY IMMINENT LIGATION INVOLVING CENTRALLY ASSESSED TAXES.
Present at an Executive Session was Commissioners Brady, Migliori, and Cowley, Attorney Mike Olsen, Treasurer Steven Barton, Clerk/Auditor Brenda Tuttle, Deputy Clerk/ Auditor Carol Cox, and legal council Thomas Peters. 12 Commission Meeting Minutes May 3, 2016
(22) ELECTED OFFICIALS REPORT.
Nothing was reported
(23) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
MAY 17, 2016
Present at the meeting is Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant check Edit List # 240360 through and including # 240499 was presented for payment.
There were no requisitions.
There was 1 disposition for a copier 580-6032 from the Library Department.
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED MAY 3, 2016
(3) APPROVAL OF BUSINESS LICENSE FOR ABOVE PAR OWNED BY VINCENT KELLY.
(4) APPROVAL OF JAMES NIELSEN AND DENNIS WORWOOD TO BE VOLUNTEERS FOR THE WEED & MOSQUITO DEPARTMENT.
(5) APPROVAL TO HIRE EMILY HUNTINGTON AS A PART TIME, WORKING NO MORE THAN 18 HRS. PER WEEK, MUSEUM SALES CLERK. GRADE 6.
(6) APPROVAL TO HIRE SHANNON OTT AS A FULL TIME JUSTICE COURT CLERK. GRADE 12. 2 Commission Meeting Minutes May May 17, 2016
DISCUSSION AGENDA
(1) ITEMS PULLED FOR THE CONSENT AGENDA
Nothing
(2) PAUL WEDDLE, MILITARY TRAINING ACTIVITY SCHEDULE IN EMERY COUNTY NEAR GREEN RIVER.
Paul Weddle, Visual Awareness and Tactical Consultant Inc. (VATC), Sub-Contractor to ICE, Inc. came before the Board of Commissioners to request a letter of support for military training activity in Emery County. He explained that they will be in White Sands area of Green River during July from 24 th to 29 th . The exercises will be a strictly non-kinetic event with Special Forces soldiers carrying weapons, but no live ammo. All weapons are propane powered with no projectiles. They will be operating Osprey aircraft which are loud. The area they will be using is about two football field lengths and about three miles from town. Green River City, BLM SITLA and Grand County have all been advised of the event and have given a letter of support for the event. They will have their own medical support. VIP’s will be OK but no spectators will be allowed. The Board of Emery County Commissioners agreed to a letter of support for this event.
(3) CHUCK SEMBORSKI, INTERWEST MINING, UPDATE AND REPORT ON PLAN/PROCEDURE FOR THE CLOSURE OF DEER CREEK MINE.
Chuck Semborski, Interwest Mining provided an update and report on plans and procedures for the closure of Deer Creek Mine. He stated that PacifiCorp has been involved in the coal mining business since 1972. The closing of Deer Creek Mine marks the end of coal mining for PacifiCorp. In 2014 Deer Creek Mine was idled and in April 2015 the mine was sealed up. Mr. Semborski provided a presentation on their plans and procedures for closure of the mine. He reviewed the problems that they have had with discharge water. They are taking measures to avoid non-compliant discharge of water from the mine. He discussed a proposed pipeline project to deal with the discharge water. He also expressed his disappointment that they have to complete an environmental analysis (EA) before they can proceed with the project. 3 Commission Meeting Minutes May May 17, 2016
(4) DISCUSSION AND DECISION, IF IN THE BEST INTEREST OF EMERY COUNTY, TO PROCEED WITH REQUEST TO SELL PARCEL #01-112B-0052 LOCATED WITHIN FERRON CITY.
Jeff Guymon reviewed the parcel in question with the Commissioners. The adjacent land owner has asked if the county would be willing to sell this parcel of land located within Ferron City. The parcel is zoned as residential. Commissioner Brady stated that he didn’t see a need to hold on to the property. There were several questions that still needed to be answered. Commissioner Ethan Migliori made a motion to get more information and bring it back to Commission Meeting at a future date. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) CONSIDERATION AND APPROVAL OF CONTRACT BETWEEN EMERY COUNTY AND STATE OF UTAH FOR BAILIFF AND PERIMETER SECURITY FOR SEVENTH DISTRICT & JUVENILE COURTS.
Attorney Mike Olsen recommended approval of the contract. Commissioner Ethan Migliori made a motion to approve a contract between Emery County and State of Utah for Bailiff and Perimeter for Seventh District & Juvenile Courts. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) CONSIDERATION AND APPROVAL OF BUILDING MAINTENANCE AGREEMENT BETWEEN CASTLE DALE LIBRARY AND CAMILLE THOMAS FOR JANITORIAL SERVICES.
Commissioner Ethan Migliori made a motion to approve of Building Maintenance Agreement between Castle Dale Library and Camille Thomas for janitorial services. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(7) CONSIDERATION AND APPROVAL OF CONTRACT BETWEEN EMERY COUNTY AND WCC ENTERPRISES, INC. TO BOOK BUBBLE TOWER FOR THE EMERY COUNTY FAIR.
Julie Jones, Emery County Fair Director discussed the contract between Emery County and WCC Enterprises, Inc. To book a bubble tower for the Emery County Fair. Julie indicated that the original price was $4,500.00. She was able to get the price reduced to $3,000.00 for Friday and Saturday of the fair. Julie indicated that she has gone to several different carnival companies but was told our fair was too small and they would not come here. Commissioner Cowley expressed 4 Commission Meeting Minutes May May 17, 2016 his disapproval of spending $3,000.00 on a bubble machine. Clerk/Auditor Brenda Tuttle commented that there is a Fair Board who makes these arrangements for the fair and been given a budget. The Commissioners need to give the board the latitude to make some of these decisions. Julie commented that Carbon County has a much larger budget than Emery County and in the past has had nothing to show for the money they spent on their fair. Emery County’s Fair is much better with more to show for the money spent in entertainment. This bubble machine will be fun for everyone. Yes it is pricy but there is just not much out there for small fairs as far as entertainment that would be free to the citizens. They discussed the elephants from the last two years. It was a huge hit by the public but also a big expense for the fair. It also was expensive for the citizens. The cost to ride the elephant was more than some families could afford. This year we have the Aussie exhibit with kangaroos, etc. This is replacing the reptile exhibit from last year. The Fair Board is excited for this to come to Emery County Fair. Commissioner Ethan Migliori made a motion to approve of contract between Emery County and WCC Enterprises, Inc. to book Bubble Tower for the Emery County Fair. Commissioner Paul Cowley voted nay on the motion. Commissioner Keith Brady stepped down to second the motion. The motion passed with one in opposition.
(8) CONSIDERATION AND APPROVAL OF CASH PRIZE MONEY FOR CUPCAKE WARS AND LIP-SYNCING COMPETITIONS AT THE EMERY COUNTY FAIR.
Commissioner Brady indicated that this issue has been worked out and discussion is not necessary.
(9) CONSIDERATION AND APPROVAL OF RADIO ADVERTISING PROPOSAL WITH AJB BROADCASTING FOR EMERY COUNTY FAIR.
Amanda Holley-Paiz. Marketing Director for AJB Broadcasting indicated that AJB Broadcasting submitted a proposal for Fair advertising to the Fair Board two months ago. She expressed concern that there are only a few weeks left for advertising. AJB has revised their proposal and adjusted the cost to $1,000.00 for 72 ads. Jule Jones added that Amanda will also be the MC for the fear factor challenge during the fair. Commissioner Ethan Migliori made a motion to approve of radio advertising proposal with AJB Broadcasting for the Emery County Fair. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(10) CONSIDERATION AND APPROVAL OF ELECTION POLL WORKERS FOR 2016.
Commissioner Ethan Migliori made a motion to approve election poll workers for 2016. The motion was seconded by Commissioner Paul Cowley. The motion passed. 5 Commission Meeting Minutes May May 17, 2016
(11) DISCUSSION AND APPROVAL OF EMERY COUNTY’S OFFICIAL COMMENTS IN OPPOSITION OF BLM 2.0.
Ray Petersen, Public Lands Director drafted an official comment on the proposed revisions to the BLM resource management and land use planning system. Several concerns were addressed and Emery County requested these concerns be included as part of the administration record. Commissioner Paul Cowley made a motion to approve Emery County’s official comments in opposition of BLM 2.0. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(12) CONSIDERATION AND APPROVAL OF INTERLOCAL AGREEMENT BETWEEN EMERY COUNTY, BLM, UDFCM AND JARED JOHNSON FOR THE FENCE ALONG GOBLIN VALLEY ROAD.
The interlocal agreement between Emery County, BLM, UDFCM and Jared Johnson addresses the issue of liability. Emery County should assume liability should the cattle guards not be maintained responsibly. The agreement clarifies who will maintain the fence. Commissioner Paul Cowley made a motion to approve an interlocal agreement between Emery County, BLM, UDFCM and Jared Johnson for the fence along Goblin Valley Road. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(13) CONSIDERATION AND APPROVAL OF RIGHT-OF-WAY GRANT SERIAL NUMBER UTU-91515 BETWEEN EMERY COUNTY AND BLM FOR A FENCE ALONG COUNTY ROAD #1012 KNOWN AS GOBLIN VALLEY ROAD.
Commissioner Paul Cowley made a motion to approve of Right-of-Way Grant serial number UTU-91515 between Emery County and BLM for fence along Emery County Road #1012 known as Goblin Valley Road. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(14) CONSIDERATION AND APPROVAL ALLOWING IT/GIS PERSONNEL TO TAKE COUNTY-OWNED VEHICLES HOME OVERNIGHT.
Jeff Guymon, IT/GIS Supervisor requested approval to take the county owned vehicle home when he is working on the north end of the county. The new county policy states that the department needs approval to take the vehicle home. Since he lives in Huntington it would be more economical to stay in Huntington and not have to drive back to Castle Dale to exchange 6 Commission Meeting Minutes May May 17, 2016 with his personal vehicle. Often times he is after five when returning from maintenance to the towns or meetings in Salt Lake and time wise and money wise it makes sense to wait until the next day to return the vehicle. During elections when he and his staff has to be out to the towns early and late it would make sense to wait until they have to return to the courthouse to return election machines. Commissioner Ethan Migliori made a motion to approve allowing IT/GIS personnel to take county-owned vehicles home overnight at Jeff Guymon’s discretion. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(15) CONSIDERATION AND APPROVAL OF MASTER LEASE AGREEMENT BETWEEN EMERY COUNTY AND JOHN DEERE FINANCIAL TO LEASE EQUIPMENT PER STATE BID.
Commissioner Paul Cowley made a motion to approve signing a Master Lease Agreement between Emery County and John Deere Financial to lease equipment per state bid. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(16) CONSIDERATION AND APPROVAL OF LETTER OF INTENT TO LEASE A TRACTOR FROM JOHN DEERE FINANCIAL PER STATE BID.
Commissioner Ethan Migliori made a motion to approve a letter of intent to lease a tractor from John Deere Financial per state bid. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(17) CONSIDERATION AND APPROVAL OF TAX DEFERRAL AGREEMENTS FOR ATHEL WAYNE AND SHARON MITCHEIL PARCEL NO. 01-156B-0032 AND 01-156B-0033.
Treasurer Seven Barton requested tax deferral agreements for Athel Wayne and Sharon Mitcheil parcel #01-156B-0032 and 01-156B-0033. He explained that this is a residence in Green River. She has made a sincere effort to clear up the back taxes. Mr. Barton recommended an extension to pay the taxes for Athel Wayne/Sharon Mitcheil. Commissioner Ethan Migliori made a motion to approve of Tax Deferral Agreement for Athel Wayne/Sharon Mitcheil parcel # 01-156A- 0032/#01-156B-0033. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(18) CONSIDERATION AND APPROVAL OF TAX DEFERRAL AGREEMENT FOR RANDY AND MELODYE SINCLAIR FOR PARCEL NO. 01-070A-0003. 7 Commission Meeting Minutes May May 17, 2016
Mr. Barton recommended approval of a tax deferral agreement for Randy and Melodye Sinclair, parcel #01-070A-0003. He explained that this is also a residence in Elmo and they have made a sincere effort to clear up the past taxes. Commissioner Ethan Migliori made a motion to approve a tax deferral agreement for Randy and Melodye Sinclair for parcel #01-070A-0003. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(19) COMMISSION/ELECTED OFFICIAL REPORT.
Commissioner Cowley
Commissioner Cowley talked about the coal industry forum to be held in SLC. He reported that Kobe Faimalo completed the Eagle Scout project to install benches at the Lawrence Cemetery.
Commissioner Brady
Commissioner Brady reported on the partial assessment report given by Roger Brooks at a recent Travel Council Board meeting and citizens who attended. He stated that he is looking forward to what advice and suggestions Mr. Brooks has in the written report for Emery County. ETV recorded the meeting and you can find it on their website. The final report will soon be available.
Commissioner Migliori
Commissioner Migliori reported on Family Museum Day at the San Rafael Museum. There was a good public turn out. He reported on attending a Rocky Mountain Power meeting where they introduced their new CEO. He found the meeting to be very informative with regards to the future of energy and challenges for moving forward with alternative energy sources.
(20) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
JUNE 7, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List # 240551 through and including # 240701 was presented for payment.
One requisition was presented for approval.
REQUISITION DESCRIPTION AMOUNT
22-16 (6) Vehicle Set-ups, including radar & camera Sheriff $85,424.04
Two dispositions were presented for approval.
#580-8500, hp scanjet 5590 scanner, and 580-6562, copier.
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED MAY 17, 2016
(3) NOTIFICATION. CORY WORWOOD REHIRED ERIK NIELSEN AS A SEASONAL WEED & MOSQUITO TECHNICIAN WORKING 29 HOURS PER WEEK. WAGE $13.50.
(4) APPOINTMENT OF JORDAN LEONARD AS THE INTERIUM DEPARTMENT HEAD OVER TRAVEL BUREAU. 2 COMMISSION MEETING MINUTES JUNE 7, 2016
(5) APPROVAL TO PROMOTE DUSTIN DETO TO DISTRICT OPERATOR-NO WAGE CHANGE.
(6) APPROVAL TO PROMOTE ERIC NIELSEN TO SR. EQUIPMENT OPERATOR GRADE 19.
(7) APPROVAL TO HIRE JEREMY LAKE AND MATTHEW SALAS AS A FULL TIME DISPATCHER I, WITH FULL BENEFITS. WAGE GRADE 14.
(8) APPROVAL TO HIRE KEVIN ANDY WALL AS A FULL TIME CORRECTION OFFICE I, WITH FULL BENEFITS. WAGE GRADE 15.
(9) NOTIFICATION. SHANNON HIATT SELECTED SAVAHNA ALL AS A PART TIM LIFEGUARD WORKING 19 3/4 HOURS PER WEEK. WAGE 7.92 PER HOUR.
(10) APPROVAL TO HIRE CASSIDY LUKE AS A SEASONAL IT WORKER WORKING 29 HOURS PER WEEK. WAGE $8.00 PER HOUR.
Motion to approve the Consent Agenda was made by Commissioner Paul Cowley, seconded by Commissioner Ethan Migliori and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing was pulled for discussion. 3 COMMISSION MEETING MINUTES JUNE 7, 2016
(2) HOPE SQUAD OF CARBON AND EMERY COUNTIES, INTRODUCTION OF ORGANIZATION DEDICATED TO EDUCATING THE PUBLIC ON SUICIDE PREVENTION BY COMMUNITY AWARENESS AND INVOLVEMENT.
Debbie Marvadakis and Cathy Donovan from Southeastern Utah Health Department in Carbon County came before the Board of Commissioners to introduce the organization called the Hope Squad, dedicated to educating the public on suicide prevention by community awareness and involvement. Mrs. Marvadkis explained that currently the suicide rate in Carbon and Emery county is 22 per year which is higher than the state average of 10-11 per year. In 2013 they put together a coalition of professionals and concerned individuals to address the suicide issue and work on reducing that rate. The numbers show that they have made a difference in lowering that rate from 22 to 11 in one year. She indicated that they are missing some partners on their board as they have no representation from Emery County. She asked the Board of Commissioners to do some brainstorming and come up with a representative for their board. They hold their meetings on the 2 nd Tuesday of each month at the Health Department Building in Price. She added that there is evidence that suicide is preventable. The group has been recognized and received an award on a national level for their education on prescription drug abuse and prevention program. Prescription drug abuse is what is driving the numbers up. To bring awareness about suicide prevention they sponsor several events during the year. Spring for Hope Dinner in the Park, Suicide Prevention Walk, and Hope Festival in December are a few of these events. She added that we need Emery County at the table to help support and keep the momentum going. She stated ‘we don’t want to see the numbers go back up’. Commissioner Keith Brady stated that Emery County will find someone to be on their board. He thanked her for the information and the work they are doing.
(3) NEVA STRONG, DISCUSSION OF OPPOSITION TO LANDFILL TIPPAGE FEES.
Neva Strong, Castle Dale resident came before the Board of Commissioners to express opposition to landfill tippage fees. She indicated she was charged $20.00 for a trailer load of rubble. She expressed concern that people may become discouraged by the fee and begin taking their rubble and garbage to the ravines and outlying areas of the desert and hills. Commissioner Brady indicated that at that point that would be a matter for the Sheriff’s Department to issue a citation. Commissioner Cowley added that the fee is for weights that exceed 1,000 lbs. He stated he did not understand why she was charged $20.00. He stated that the landfill is supported by the County. The tippage fee was implemented several years ago to help off set the cost of equipment at the landfill but was never enforced. Commissioner Brady asked Mrs. Strong if she was aware that there are roll-offs in each community that are available for small refuge. These roll-offs are free to the citizens. Castle Dale Mayor Danny Van Wagoner reminded the 4 COMMISSION MEETING MINUTES JUNE 7, 2016
Commissioners that there is not a roll-off in Castle Dale due to the proximity of the landfill to the community. Mrs. Strong asked if the citizens are aware that there are these roll-offs available? Commissioner Brady stated that it is up to each city to inform the citizens of the location of the roll-off in their community. Concerning the fee Commissioner Brady indicated he has received comments from many citizens that the tippage fees are fair. The money collected from the tippage fees does go to the use of the equipment.
(4) GERRY STOTLER, HABITAT FOR HUMANITY BOARD MEMBER, INTRODUCTION OF NEW HABITAT FOR HUMANITY EXECUTIVE DIRECTOR FOR THE AREA AND DISCUSSION OF CASTLE DALE HABITAT HOME IN FORECLOSURE.
Gerry Stotler, Habitat for Humanity Board member introduced their new Executive Director Karen Basso. Karen informed the Commissioners of foreclosure of the house in Castle Dale. This is a four bedroom house located in Orange Court in Castle Dale. The house will be available to low income families and or veterans who may qualify for low interest loan who may not otherwise be able to qualify for a conventional loan. Every adult will have to provide 200 hours of sweat equity in the home. A construction manager will be monitoring the repair/remodel. They are accepting applications for this home now. She informed the Commissioners about a program called ‘A Brush with Kindness’. This program helps low income and veterans with home repairs, building handicap ramps, roof repairs, and painting projects. The program is loan based with a low repayment plan. They need volunteers for the summer.
(5) JULIE JOHANSEN, DISCUSSION OF USFS CLOSURE OF ROADS ON THE MANTI LA-SAL FOREST.
Julie Johansen indicated that she was made aware that the issue has been resolved. The issue was regarding gates/roads closed that provide access to private property on the Manti LaSal Forest. Ray Petersen and Commissioner Cowley met with the Forest Service and were successful in reaching a resolution to the situation. Private land owners will have access to their properties when roads are closed. The county has offered to go in and clear snow drifts to dry out for better access. 5 COMMISSION MEETING MINUTES JUNE 7, 2016
(6) CONSIDERATION AND APPROVAL OF INTERLOCAL AGREEMENT BETWEEN EMERY COUNTY AND ECSSD#1 FOR JOES VALLEY BOAT RAMP EXTENSION PROJECT.
Emery County was awarded a grant from DWR in the amount of $45,000.00 for Joe’s Valley Boat Ramp Extension Project. Emery Water Conservancy District Director Jay Mark Humphrey commented that the Water District has not been contacted once about this project. The process is not being followed correctly. The EWCD has to approve of this project. He stated he was not aware of this project until he saw in on the agenda for today. Merrill Johansen, J&T Engineering stated that this inter local agreement is for the design portion of the project only. Jay Mark added that this project is not going to happen until you follow the process and bring it before the Water Board. SSD#1 Chairman, Kent Petersen indicated that he will be attending their board meeting on July 11 th . The Board of Commissioners felt that there was still value in having this interlocal agreement between ECSSD #1 and Emery County to fulfill the process. Jay Mark indicated that he understands the need, but the NEPA process alone will take a long time. It’s just not going to happen this year. He indicated that the boat ramp on the marina side could be opened on heavy days like July 4 th and 24 th IF it was maned by DWR/FS.
Commissioner Ethan Migliori made a motion to move forward with the process by approving an inter local agreement between Emery County and ECSSD#1 for Joe’s Valley Boat Ramp Extension Project. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(7) CONSIDERATION AND APPROVAL OF UTAH DEPARTMENT OF TRANSPORTATION AERONAUTICAL OPERATIONS DIVISION PROJECT APPLICATION AND GRANT AGREEMENT FOR STATE AID FOR HUNTINGTON AIRPORT 2016 PROJECTS.
Commissioner Cowley has been coordinating with the Utah Department of Transportation Aeronautical Operations Division on an application and grant agreement for state aid for Huntington Airport 2016 projects. The culvert at the east end of the runway had to be replaced and the fence replaced. Huntington Airport is managed by Leon Defriez and the county has a contract/agreement with Mr. Defriez. Attorney Mike Olsen indicated that the agreement will need to be amended to include specific wording associated with the Divisions terms and conditions. Mr. Defriez is agreeable with this. Commissioner Paul Cowley made a motion to approve of Utah Department of Transportation Aeronautical Operations Division Project Application and Grant agreement for state aid for Huntington Airport 2016 projects. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
6 COMMISSION MEETING MINUTES JUNE 7, 2016
(8) CONSIDERATION AND APPROVAL OF INTERLOCAL AGREEMENT BETWEEN EMERY COUNTY AND ECSSD#1 FOR HUNTINGTON AIRPORT IMPROVEMENTS 2016.
The Road Department replaced the culvert at the east end of the runway. They also cleared the brush to clear the runway approach. The fence between the adjoining property owner Darce Guymon and the airport runway needs to be replace to keep Mr. Guymon’s horses fenced in. An agreement between Emery County and ECSSD#1 is needed for the construction of the projects. Commissioner Paul Cowley made a motion to approve of Interlocal Agreement between Emery County and ECSSD#1 for Huntington Airport Improvements 2016. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(9) CONSIDERATION AND APPROVAL OF 2016 TAX SALE PROCEEDINGS.
Clerk/Auditor Brenda Tuttle reported that there were 11 properties up for tax sale this year. All but one were either redeemed or signed an extension agreement with the Treasurer’s Office. The one parcel sold for $1,000.00 to Kevin Callahan. The administrative fee will be deducted and the remainder of the sale proceedings will be sent to the State Treasurer as unclaimed property. Commissioner Paul Cowley made a motion to accept the 2016 Tax Sale Proceedings. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(10) CONSIDERATION AND APPROVAL OF CONTRACT WITH S. MABE CONSULTING, LLC FOR DEVELOPING/DRAFTING OF A HAZARD MITIGATION PLAN FOR EMERY COUNTY.
Commissioner Ethan Migliori made a motion to approve of a contract with S. MABE Consulting, LLC for developing/drafting of a Hazard Mitigation Plan for Emery County. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(11) CONSIDERATION AND APPROVAL OF CELL PHONE STIPEND FOR DUSTIN DETO.
Commissioner Paul Cowley made a motion to approve of cell phone stipend for Dustin Deto. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 7 COMMISSION MEETING MINUTES JUNE 7, 2016
(12) CONSIDERATION AND DECISION ON PROPOSED RESOLUTION AMENDING TITLE 1, CHAPTER C, OF THE EMERY COUNTY PERSONNEL POLICIES AND PROCEDURES MANUAL REGARDING COMMISSION SENIOR ADMINISTRATIVE ASSISTANT POSITION (TO THREE PART-TIME AND EXECUTIVE ADMINISTRATIVE ASSISTANTS.)
Scott Crook, from the law firm of Arnold & Crook was retained in 2015 to review and make recommendations on amendments to the County’s personnel policy and procedures manual. Mr. Crook stated that he has been an employment attorney since 2008 and has been retained by several cities and counties and other local government entities to review personnel polices and make suggestions. He has also been retained by several government entities on human resource matters. He explained that in September of 2015 he recommended Emery County consider changing most of the executive level positions from executive to career service positions. He also recommended department head and confidential secretaries and those who have particular functions to assist the county commissioners be made ‘at-will’ employees. He explained the reasoning behind this recommendation. There is a County Personnel Management Act which was adopted by Utah which specifically identifies those positions that it considers to be executive level positions. He stated that his recommendation at that time was that the Commission simply follow the state statute and make everybody executive that was department head or in executive level positions. This is a decision that was entirely up to the Commission to make or not make. At that time the County Commissioners decided to retain all of the positions as civil service /career service positions even for department heads. This decision was totally against my recommendation. However, at this point he has recommended again that the Commission make at least the administrative assistant position, that is executive level that answers to each of the Commissioners, since each of the commissioners has distinct political interest from the others, that be made an executive level position which simply means that it is an ‘at-will’ position. He has made this recommendation in form of a proposed resolution and an amendment. He had some changes to the draft proposed resolution if the Commission determines to adopt it. On page 11 of the document, instead of administrative assistant it should read confidential secretary. So that would replace the senior administrative assistant which is a full time occupational position and changing it to three part time executive level confidential secretary positions. Commissioner Ethan Migliori made a motion to adopt Resolution 6-7-16 amending Title 1 Chapter C, of the Emery County Personnel Polices and Procedures Manual with additional recommendations by Mr. Crook. The motion was seconded by Commissioner Paul Cowley. The motion passed.
Val Payne asked if the public was allowed to make comment and ask questions?
Commissioner Brady opened the floor to comments. 8 COMMISSION MEETING MINUTES JUNE 7, 2016
Mr. Payne stated that as he understands the recommendation there will be three separate secretaries, one serving each commissioner individually. At which point will coordination occur? He was concerned that they are spreading it across three lines of authority and where will they come together. If you gentlemen meet to discuss things without having a posted, public meeting, then you are violating the law. If you want to hold more meetings go for it. You will be risking the checks and balances that the administrative assistant offers. Mr. Crook answered by saying that your point is well taken that it should be a confidential position. That is exactly why the position should be an executive level position. Because it is an ‘at-will’ position. The person serves at the instance of the Commissioner. If the Commissioner cannot trust the person that they have as a confidential secretary. As ‘at-will’ position if the Commissioner feels that confidentiality has been breached they can terminate that employee. Val Payne continued with questions regarding confidentiality of the three secretaries. He repeated what Mr. Crook stated that if the secretary violates the confidence they may be discharged. He questioned Mr. Crook and the Commissioners whether the violation of confidence is what is driving this decision? Commissioner Brady answered ‘no’ that the Commissioners are just looking to restructure this position. Bernice Payne asked if it is to save money? Commissioner Brady answered that he had not even thought of it saving money. Cost saving was not even in the consideration. Val Payne added that in his opinion the three, seperate confidential secretaries is ill advised. Mr. Crook added that this advice is the right policy to have in place. He added that this is the way county governments operate. He added that Emery County is the only county or city government that he was aware of with career service positions at all levels of government offices. Patsy Stoddard commented that you proposed this change last September is that correct? And at that point they rejected it? Why are they entertaining it now? Someone had a change of heart or change of mind for this to come up now. Mr. Crook answered that he did not know. His advice has never changed. Did the Commissioners contact you? Mr. Crook answered that is attorney client privilege information. If there were closed door meetings then I do object to that. If the Commission is talking about these type of things people need to know that.
(13) CONSIDERATION AND APPROVAL OF AMENDING EMERY COUNTY SHORT TERM PROJECT LIST FOR PERMANENT COMMUNITY IMPACT FUND BOARD TO INCLUDE HUNTINGTON CITY ADA COMPLIANCE RESTROOM AND CEMETERY PROJECT.
Commissioner Ethan Migliori made a motion to approve amending the Emery County Short Term Project List for Permanent Community Impact Fund Board to include Huntington City ADA compliance Restroom and Cemetery Project. The motion was seconded by Commissioner Paul Cowley. The motion passed. 9 COMMISSION MEETING MINUTES JUNE 7, 2016
(14) RATIFICATION OF $4,515,000.00 COOPERATIVE AGREEMENT BETWEEN EMERY COUNTY AND U.S. DEPARTMENT OF AGRICULTURE NATURAL RESOURCE CONSERVATION SERVICE FOR EMERGENCY WATERSHED PROTECTION IN EMERY COUNTY.
A few meetings back the Commission agreed to proceed with a watershed protection project with NRCS. A Cooperative Agreement between Emery County and U.S. Department of Agriculture Natural Resource Conservation Service needed to be signed and forwarded to the NRCS by June 1st . J& T has done the preliminary drawings and engineering. The County will match with 25% ($800,000.00). All financing will be administered through the Clerk/Auditor’s office. Commissioner Paul Cowley made a motion to ratify the signing of a cooperative agreement between Emery County and U.S. Department of Agriculture Natural Resource Conservation Service for Emergency Watershed Protection in Emery County. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(15) DISCUSSION OF TERMINATING CONTRACT WITH SOUTHEASTERN UTAH ASSOCIATION OF LOCAL GOVERNMENT FOR SENIOR CITIZEN SERVICES/PROGRAM. DISCUSSION OF PLANS TO HIRE SENIOR CITIZENS DIRECTOR AND FUTURE DIRECTION OF PROGRAM.
Commissioner Cowley discussed possibly employing someone from Emery County to administer the Senior Citizen Services Program for Emery County. The county would still maintain connection with SEUALG for the buildings. Commissioner Migliori added that there are still a number of pieces that need to be added to the discussions. They will continue to discuss this matter.
(16) CONSIDERATION AND APPROVAL OF BULK RATES FOR AQUATIC CENTER PASSES FOR BUSINESS PURCHASE.
Commissioner Ethan Migliori made a motion to approve bulk rate pass purchase at 15% off for purchase of 25-49 passes and 30% off for purchase of 50 or more passes. The motion was seconded by Commissioner Paul Cowley. The motion passed. 10 COMMISSION MEETING MINUTES JUNE 7, 2016
(17) CONSIDERATION AND APPROVAL OF LETTER TO SECRETARY JEWEL REGARDING THE COAL MORATORIUM.
Commissioner Paul Cowley made a motion to approve of letter to Secretary Jewel regarding the Coal Moratorium. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(18) ELECTED OFFICIALS REPORT.
Sheriff Greg Funk announced that he visited with the representatives from the HOPE SQUAD and has volunteered to represent Emery County on their HOPE SQUAD. He also announced that Brent Ward will be coming back to work and thanked everyone for their continued support of his family during this difficult time.
Commissioner Migliori reminded everyone of the upcoming Emery County Fair.
Commissioner Brady reported that Emery County Event Coordinator Holly Jorgensen has been busy making contacts and getting events out there for the communities.
Commissioner Cowley expressed his appreciation to Leslie Bolinder for her assistance. Even though this change is difficult we will get through this and move forward.
(19) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE SPECIAL MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
JUNE 8, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Ethan Migliori, Commissioner Paul Cowley, Attorney Michael Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
(1) DISCUSSION AND APPROVAL OF AMENDMENT FOR INDEPENDENT MANAGEMENT AGREEMENT WITH HUNTINGTON AVIATION, LLC DATED JANUARY 19, 2016 TO INCLUDE THE TERMS AND CONDITIONS CONTAINED IN THE UTAH DEPARTMENT OF TRANSPORTATION AERONAUTICAL OPERATIONS DIVISION CONTRACT.
Attorney Mike Olsen explained that in order for the county to receive state funds for repairs at the Huntington Airport, Huntington Aviation, LLC with whom the county contracts to manage the airport, must agree to certain terms. The management agreement signed with Huntington Aviation, LLC must be amended to include these certain terms. Mr. Olsen has prepared an amendment to the original contract. Commissioner Ethan Migliori made a motion to approve of an amendment for independent management agreement with Huntington Aviation, LLC dated January 19, 2016 to include terms contained in the UDTAOD contract. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(2) DISCUSSION AND APPROVAL OF BEER TAX FUNDS-PLAN-STATE FISCAL YEAR 2017 TO APPROVE PROPOSED BEER TAX EXPENDITURES IN ACCORDANCE WITH THE BEER TAX GUIDELINES ISSUES BY THE UTAH SUBSTANCE ABUSE ADVISORY (USAAV) COUNCIL FOR THE ALLOWABLE USE OF BEER TAX FUNDS DISTRIBUTED FROM THE ALCOHOLIC BEVERAGE AND SUBSTANCE ABUSE ENFORCEMENT AND TREATMENT RESTRICTED ACCOUNT.
Captain Kyle Ekker, Emery County Sheriff’s Department, explained that the use for the Beer Tax differs each year. These guidelines identifies how these funds may be used. He indicated that the funs will be used for DUI shifts, buys, confinement, prevention and treatment. the document has to be sent to the state by June 10 th . Commissioner Paul Cowley made a motion to approve of Beer Tax Funds-Plan State Fiscal Year 2017 guidelines. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 2 Commission Meeting Minutes June 8, 2016
(3) DISCUSSION AND APPROVAL TO CONTRACT WITH ASHTON BELL FOR $400.00 AS A LABORER DURING THE COUNTY FAIR, FROM JUNE 8-11.
Commissioner Ethan Migliori made a motion to approve of a contract with Ashton Bell for $400.00 as a laborer during the Emery County Fair from June 8-11. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(4) DISCUSSION AND APPROVAL TO CONTRACT WITH MARIA JOHNSON FOR CLEAING AT THE EMERY COUNTY FAIR FOR UP TO $1,000.00.
Commissioner Paul Cowley made a motion to approve a contract with Maria Johnson for cleaning at the Emery County Fair to include Monday after the fair also for up to $1,000.00. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(5) ADJOURNMENT
The meeting was adjourned.
Attest: Commissioner : MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
JUNE 21, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Ethan Migliori, Commissioner Paul Cowley, Attorney Michael Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List # 240705 through and including # 240837 were presented for payment.
Requisitions were presented for the following:
REQUISITION DESCRIPTION AMOUNT
23-16 (2) Cumberland Cabins 12 x 20 Huntington Airport $9,530.00
24-16 Steel Side Dump Sheriff/Debris Basin Maintenance $47,960.00
There were no dispositions.
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED JUNE 7, 2016.
(3) NOTIFICATION. KRISTA WRIGHT SELECTED AS A PART TIME LIFEGUARD WORKING 19 3/4 HOURS PER WEEK. WAGE GRADE 3.
(4) APPROVAL OF THE FOLLOWING VOLUNTEERS FOR SEARCH AND RESCUE: BRAD REED, GREG JEWKES, WADE ALLINSON, JEFF TUTTLE, HOWARD TUTTLE, PETE ALGER, RUE BELL, LOWELL MORRIS, ZACH CRAWFORD, CLAY OLIVERSON, LEONARD NORTON, JERRY PRICE, COURTNEY COX, SHAUN JEFFS, KIRK MCQUIVEY, RANDY LAKE, CHUCK, EBELING, JAMES BYARS, BEN ORGILL, LEE MAGNUSON, JASON JENSEN, TYLER TUTTLE, BRETT GUYMON, LAYNE POTTER, RUSS ARCHIBALD, CASEY TOOMER, GREG OLIVER, HAL JOHNSON, ROSS 2 COMMISSION MEETING MINUTES JUNE 21, 2016
CHRISTIANSEN, TROY WINTERS, JEREMY DRAPER, MICHAEL TAYLOR, ROD MAGNUSON, JIM JENNINGS, BRAWN KILLPACK, LARRY JOHANSEN, CHRIS WINN, AND JARED ANDERSON.
(5) NOTIFICATION, COMMISSIONER MIGLIORI SELECTED MAXINE FIELDER, WHO WILL BE A TEMPORARY EMPLOYEE THROUGH ELWOOD STAFFING, TO BE HIS CONFIDENTIAL SECRETARY. WORKING 19 3/4 HOURS PER WEEK.
(6) APPROVAL TO INCREASE EMILY HUNTINGTON’S HOURS FROM 18 TO 19 3/4 PER WEEK.
(7) APPROVAL TO MOVE EGAN SMITH FROM DISPATCH I TO CORRECTION OFFICER I, GRADE 15.
(8) APPROVAL OF BUSINESS LICENSE FOR HAIR ENVY.
(9) APPROVAL OF DENNIS WORWOOD TO ATTEND NATIONAL COUNTY AGENTS ANNUAL CONFERENCE IN ARKANSAS FROM JULY 23-29.
(10) REQUISITION PURCHASE OF CABIN FOR HUNTINGTON AIRPORT.
(11) APPROVAL OF TINA CARTER TO ATTEND GO-WEST 2017 (TRAVEL TRADE SHOW)
(12) APPROVAL OF MARK H. WILLIAMS TO BE PLACED ON THE EMERY COUNTY TRAIL’S COMMITTEE PER RECOMMENDATION OF PUBLIC LAND’S COUNCIL.
(13) APPROVAL OF TRAVEL BUREAU BOARD MEMBERS AND STAFF TO ATTEND THE ANNUAL TOURISM CONFERENCE.
Commissioner Ethan Migliori made a motion to approve the Consent Agenda with the exception of #10 to be pulled for discussion. The motion was seconded by Commissioner Paul Cowley. The motion passed. 3 COMMISSION MEETING MINUTES JUNE 21, 2016
DISCUSSION AGENDA
(1) ITEMS PULLED FROM CONSENT AGENDA.
Agenda Item # 10 from the Consent Agenda was discussed. Commissioner Brady expressed a concern raised by himself and a citizen as to whether these cabins at the Huntington Airport will be taking business away from a private entity. Is Mr. Defriez going to be charging for the cabins? Is he going to be making money? Is the Airport going to be making money? Commissioner Cowley explained the reasoning behind the cabins at the airport. Some pilots fly in and need to spend the night and fly out the next morning, usually due to bad weather. Commissioner Cowley indicated he assumes that Mr. Defriez will be charging for the stay overnight in the cabin. You could probably say that would be taking away from private business but he didn’t feel it would be much. Commissioner Migliori commented that Mr. Defriez reported that they have had a few pilots need to stay overnight over the years and they just crash on the couch in the lobby. Commissioner Cowley indicated that this is more of a convenience for the pilots. Patsy Stoddard asked how much the cabins will cost to purchase? Commissioner Migliori explained that the cabins are 12 x 20, $4,765.00 each (2 $9,530.00). Phil Fauver commented that last year they had two pilots fly in from Colorado and they spent the night on the couches in the lobby and flew out the next morning. In his opinion we have adequate service for the pilots. Who is going to maintain the cabins? How much is that going to cost? Commissioner Cowley indicated that Mr. Defiez has an agreement with the renters at the house at the airport to maintain the pilot lounge and security at the airport, he assumes that maintenance of the cabins may become part of the maintenance agreement, but he was not sure. Patsy Stoddard asked if the $9,530.00 includes a foundation, plumbing and electricity as well? Commissioner Cowley commented that does not include a foundation, but does include plumbing and electricity.
Commissioner Paul Cowley made a motion to approve the purchase of the cabins for the Huntington Airport. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(2) REPORT ON MINERS MEMORIAL
Lori Ann Larsen provided a brief report on the Miner’s Memorial. The Memorial was dedicated on June 11, 2016 during the Emery County Fair. The ceremony was well attended and is now a 4 COMMISSION MEETING MINUTES JUNE 21, 2016
beautiful addition to Emery County. She thanked the Commissioners for their support of the project. The cities have been very supportive also. She thanked Jeff Guymon for his assistance with the sound. It went very well. She added that they now turn the monument over to Emery County. She also asked the County Commissioners for their assistance in getting lighting around the monument. She asked that the county request the bids and choose the best one for the job and the Miner’s Memorial Committee will pay for the lighting.
(3) REPORT FROM THE EMERY COUNTY EVENT COORDINATOR HOLLY JORGENSEN.
Holly Jorgensen, Emery County Event Coordinator provided a follow-up to the Emery County Fair. She reported on the comments she has received from facebook followers and statistics regarding the number of visitors to the fair and other poll questions. She talked about favorable and not so favorable comments and whether people preferred a pro rodeo or an open rodeo and having the fair in the fall rather than in June. Most people preferred the pro rodeo. However, Emery County does not have the purse to bring in the big names. Maegan Wilberg commented that she would rather see locals in the rodeo as opposed to the big names. Holly talked about the contest that she had going during the fair. She had many businesses contribute to the prizes for the winners. Commissioner Brady commented that he will be looking forward to the results of the poll when it closes. They will have more discussions regarding the fair and rodeo in the coming months.
(4) DISCUSSION ON CASTLE COUNTRY ROBOTICS CLUB. LOOKING FOR A BUILDING.
Rob Murray, Castle Country 4 H Robotics Club came before the Board of Commissioners to report on club activity. This is his 7th year with the program. He was with the program in Oklahoma. In years past he was in he reported that the club started out this year with 26 kids and ended up with 17 kids. 2 qualified for state competition taking 2nd in state qualifiers and 10th in the state. These kids range from 8th grade to 12th grade. Next year it will be offered to all grades. he is working with the high school to have a program there also. The club is going to be funded through STEM which is a state program. This year they have been housed at Clyde Thompson’s old store in Castle Dale. The building has not be adequate for their needs and are looking for a larger facility. He requested a place in the county to house the club and asked if it would be possible to utilize the old Weed/Mosquito building in Castle Dale. The club is held after school. Commissioner Cowley asked if the building would adequate for their use? He was concerned for materials or chemicals that may still be in the building from the Weed/Mosquito Department or Road Department that may cause a liability issue. Mr. Murray indicated he would be using the upstairs portion of the building. Captain Ekker reported that the CST Team and Hazmat Team has cleaned the building and removed all the unknown chemicals. Mr. Murray commented that the parent program for this outfit is called The US First, a nation wide program. They have been doing this since the late 80's and have given out over $20,000,000.00 5 COMMISSION MEETING MINUTES JUNE 21, 2016
in scholarships with over 300,000 kids in fifty counties. Since he has been doing this 100 percent of the kids involved have gone on to college. It is a great program for getting kids into the future. Recently on 60 Minutes they said that by 2020 35% of our workforce will use robots. These kids will build these robots. The program has been growing every year. There were 36 teams in the state of Utah this past year. The Commissioners agreed to look into the use of the Weed/Mosquito building.
(5) JEFF KELSEY, DISCUSSION AND APPROVAL OF EMERY COUNTY INSURANCE RENEWAL FOR PLAN FOR YEAR JULY 1 2016-JUNE 30, 2017.
Jeff Kelsey discussed Emery County’s insurance renewal and plan for the year July 1, 2016 through June 30, 2017. He reviewed this past year’s activity. He reviewed the cost of increases to programs. Mr. Kelsey recommended changing to Altius Network. The providers would remain the same. This would be a 1% increase to the plan. A lot of the carriers are pushing the rates up. So this is a great plan. He indicated that he was very pleased with the renewal offer he was able to offer today. The average market is seeing a 12% to 15 % increase. To get a 1% increase is fantastic! Commissioner Ethan Migliori made a motion to approve of the insurance renewal for Emery County. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) DISCUSSION AND APPROVAL OF APPOINTMENT OF COMMISSION ETHAN MIGLIORI AS VICE CHAIR OF THE COMMISSION.
Commissioner Paul Cowley made a motion to approve appointment of Commissioner Ethan Migliori as Vice Chair of the Commission. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(7) DISCUSSION AND APPROVAL OF RESOLUTION AUTHORIZING THE FILING OF A CROSS APPEAL AGAINST LEVEL 3 COMMUNICATIONS.
Commissioner Paul Cowley made a motion to approve Resolution 6-21-16A authorizing the filing of a cross appeal against Level 3 Communications. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(8) DISCUSSION AND APPROVAL OF RESOLUTION AUTHORIZING THE FILING OF A CROSS APPEAL AGAINST AT&T.
Commissioner Ethan Migliori made a motion to approve Resolution 6-21-16B authorizing the 6 COMMISSION MEETING MINUTES JUNE 21, 2016
filing of a cross appeal against AT&T. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) DISCUSSION AND APPROVAL OF RESOLUTION AUTHORIZING THE FILING OF A CROSS APPEAL AGAINST SPRINT.
Commissioner Ethan Migliori made a motion to approve of Resolution 6-21-16C authorizing the filing of a cross appeal against Sprint. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(10) DISCUSSION AND APPROVAL OF RESOLUTION AUTHORIZING THE FILING OF A CROSS APPEAL AGAINST VERIZON.
Commissioner Paul Cowley made a motion to approve Resolution 6-21-16D authorizing the filing of a cross appeal against Verizon. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(11) DISCUSSION AND APPROVAL OF RESOLUTION AUTHORIZING THE FILING OF A CROSS APPEAL AGAINST PACIFIC CORPS.
Commissioner Paul Cowley made a motion to approve Resolution 6-21-16E authorizing the filing of a cross appeal against Pacifi Corp. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(12) DISCUSSION AND APPROVAL OF THE FY 2017 STATE TASK FORCE GRANT (STFG) FROM THE STATE OF UTAH COMMISSION ON CRIMINAL AND JUVENILE JUSTICE FOR OPERATION OF THE EMERY COUNTY SHERIFF’S OFFICE DRUG TASK FORCE.
Captain Kyle Ekker reviewed the FY 2017 State Task Force Grant (STFG) from the State of Utah Commission on Criminal and Juvenile Justice for operation of the Emery County Sheriff’s Office Drug Task Force. He indicated that this is an ongoing program since 2000 to assist the County with Drug Task Force and ongoing criminal issues. The requested amount of the STFG is $45,982.00. This is the same as in the past. Commissioner Paul Cowley made a motion to approve of FY 2017 State Task Force Grant (STFG) from the State of Utah Commission on Criminal and Juvenile Justice for operation of the Emery County Sheriff’s Office Drug Task Force. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(13) 7 COMMISSION MEETING MINUTES JUNE 21, 2016
DISCUSSION AND APPROVAL OF COTTONWOOD RESTORATION PROJECT/FUNDING.
Captain Kyle Ekker discussed the Cottonwood Restoration Project and funding. He indicated that the need to have cash up front to proceed with the project to keep it moving forward and pay the bills as they come in. Several partners as agreed to come forward with cash to put into an account for this purpose. Cottonwood Irrigation has agreed to put in $150,000.00, Emery water Conservancy District $150,000.00, Castle Valley Special Service District $17,000.00 and hopefully Emery County $150,000.00 Orangeville City has not got back to him yet with what they can put into the fund. The funds will be administered by Brenda Tuttle in the Clerk/Auditor’s Office. Attorney Mike Olsen indicated that he is working on a contract with J&T for engineering services and MOU’s with each entity for what they will bring to the table as far as cash and in-kind service. Captain Ekker indicated that this is an emergency in nature and will either need a special meeting to approve or ratify in the next meeting. The project is moving fast. He indicated that these loose ends need to be tied up as soon as possible.
(14) DISCUSSION AND APPROVAL FOR THE SELL OF 4 EXCESS MEDICAID BED LICENSE LOCATED AT FERRON CARE CENTER.
Commissioner Migliori stated that the Care Center has 4 additional medicaid bed licenses that they do not have room for. They are at full capacity with 40 and have 44 licenses. Cascade contacted the Care Center and reached out to the board to see if they would be willing to sell their 4 excess medicaid bed licenses because they are short 4 medicaid bed licenses. The Care Center Board feels comfortable in releasing these licenses to generate some revenue. Commissioner Ethan Migliori made a motion to approve selling the excess 4 medicaid bed licenses at the Ferron Care Center. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(15) DISCUSSION AND APPROVAL FO 2016 CERTIFIED TAX RATES FOR EMERY COUNTY.
Brenda Tuttle reviewed the Certified Tax Rates for 2016.
General Fund: 0.003704 To generate $7,163,805.00 Library: 0.000425 To generate $ 821,981.00 Recreation: 0.000066 To generate $ 127,649.00 County Assessing/Collecting: 0.000478 To generate $ 924,487.00
Total Tax Rate 0.004673 To generate $9,037,921.00 8 COMMISSION MEETING MINUTES JUNE 21, 2016
Commissioner Paul Cowley made a motion to approve the 2016 Certified Tax Rates for Emery County. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(16) DISCUSSION AND APPROVAL OF 2016 CERTIFIED TAX RATES FOR CASTLE VALLEY SPECIAL SERVICE DISTRICT.
Jacob Sharp, Castle Valley Special Service District reviewed the Certified Tax Rate for CVSSD. Their proposed rate is 0.001916 to generate $3,014,005.00 for their general operations.
Commissioner Paul Cowley made a motion to approve of 2016 Certified Tax Rates for Castle Valley Special Service District. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(17) RATIFICATION OF A LIBRARY GRANT THAT WAS SUBMITTED BY CAROLE LARSEN, ORANGEVILLE LIBRARY.
Library Director, Carole Larsen discussed a library grant application. The grant will provide kindles for the libraries for circulation. They have partnered with Emery TelCom to provide covers for the kindles. They have a strict kindle loan policy and so far have not had any problems. The policy is in place to provide for a way to recover the cost to replace the kindle should it be damaged or lost. Commissioner Paul Cowley made a motion to ratify the signing of a library grant application. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(18) DISCUSSION AND APPROVAL OF FEE WAIVER OF MUSEUM FOR FUND RAISER FOR AVERY WARD.
Meagan Wilberg requested approval for a fee waiver for the use of the Museum for a fundraiser for Avery Ward. The fundraiser will be for a dinner on July 16th. and a silent auction. All proceeds will be going to the family so they would like the fee waived. Commissioner Ethan Migliori asked if you would be willing to do this for someone else who comes for the same type of community assistance? We would be setting a precedence if we do this. We don’t have any past history to base this practice on. There will be staff members attending this event but maybe 9 COMMISSION MEETING MINUTES JUNE 21, 2016 not the next. Meagan said she would be willing to be the staff member who will be there for others who make this same request. Mary Huntington commented that this would be cleaner if there was a policy/ procedure for this type of fee waiver so you would treat everyone the same. Commissioner Migliori commented that could be delegated back to the Museum staff to bring forward a policy/procedure to be approved. For now we will table this and have the museum staff bring in a procedure or resolution draft to the commission to consider for the next meeting. We will have one more meeting if we go that direction but for today just so you can move forward we will say we are willing to go that direction. Commissioner Ethan Migliori made a motion to table. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(19) DISCUSSION OF GREEN RIVER SENIOR CENTER. TWO BIDS FOR CRACK FILLING & STRIPING PARKING LOT.
The funds for this project are coming through the AOG. We received two bids for this crack sealing and striping project. 1) Nelco, Inc. $5,826.00 2) Superior Striping, Inc. $4,410.91
Commissioner Paul Cowley made a motion to accept the low bid from Superior Striping, Inc. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
Commissioner Cowley will contact Debbie Dahl at the AOG to inform her of the Commission’s decision so they can proceed with the project.
(20) DISCUSSION AND APPROVAL ALLOWING TRAVEL BUREAU PERSONNEL TO TAKE COUNTY OWNED VEHICLES HOME OVERNIGHT.
Jordan Leonard, Travel Bureau asked for approval to allow Tina to keep the county owned vehicle overnight to avoid traveling back to the parking lot to park after a meeting out of the county. The Commissioners discussed the same stipulation for the Travel Bureau that they have allowed for Weed/Mosquito and IT. The Department Head will be responsible for allowing the vehicle to remain at the employees home as he/she deems necessary. Commissioner Ethan Migliori made a motion to approve allowing the Travel Bureau personnel to take the county owned vehicle home overnight. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(21) DISCUSSION AND APPROVAL TO ACCEPT AND CONTRACT WITH CREATIVE FIRM FOR MARKETING TOURISM IN EMERY COUNTY. 10 COMMISSION MEETING MINUTES JUNE 21, 2016
Tina informed the Commissioners that the Travel Board has looked over the proposals for a creative firm for marketing tourism in Emery County. They have narrowed it down to two firms. It was basically a tie. She asked that the Commission table this for now to allow time to interview these two firms to see which is a better fit for Emery County in the direction that they need to move forward with. The two firms that they have narrowed it down to are HUB and HAPI. Commissioner Migliori commented that he had a chance to review the proposals and agreed that they were all good companies and agreed that we need to look at the one that understands the dynamics of Emery County. Motion to table was made by Commissioner Paul Cowley, seconded by Commissioner Ethan Migliori and the motion passed.
(22) DISCUSSION AND APPROVAL ALLOWING TRAVEL BUREAU TO OFFER FOUR (4) SCHOLARSHIP ($175.00 VALUE EACH) TO EMERY COUNTY LODGING AND RESTAURANT OWNER/MANAGERS.
Tina explained that this something that they have done for a couple of years. Utah Office of Tourism holds a tourism conference each year where they have wonderful speakers that focus on tourism to give them that little bit of education that they may be missing. This is something that the Travel Bureau has budgeted for. The Travel Bureau will pay the registration fee which is $175.00 and they pay their own way. They have four spots for this scholarship. The Tourism conference is in Heber City this year and they hope owners/managers will take advantage of this offer. Commissioner Ethan Migliori made a motion to approve offering the 4, $175.00 scholarships to Emery County Lodging and Restaurant owners/managers to attend a Tourism Conference. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(23) DISCUSSION AND APPROVAL ALLOWING TRAVEL BUREAU TO APPLY FOR FUNDING THROUGH THE UTAH OFFICE OF TOURISM CO-OP AND OPT-IN PROGRAMS USING THEIR BUDGETED GRANT SUPPORT FUNDS AS THEIR MATCH.
Tina explained that the Travel Bureau plans to apply for seven grants this year. They will be used for their marketing campaign and things that they are currently doing, but if approved will help cut the amount we pay in half.. They have $145,000.00 budgeted for these 50/50 grant matches. One of the big grant we will be going for is the Utah.com campaign. A lot of the business properties have bought into that. Commissioner Migliori commented that he thinks that it is smart for the county to leverage their resources to get grant money for advertisement. Use your best discretion. A reminder to be smart with the advertising because not all advertising is good advertising. Find advertising that generates a return on our investment. Commissioner 11 COMMISSION MEETING MINUTES JUNE 21, 2016
Ethan Migliori made a motion to approve allowing the travel Bureau to apply for funding through the Utah Office of Tourism Co-Op and Opt-In Programs using their budgeted grant support funds as their match. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(24) DISCUSSION AD APPROVAL OF CO-OP WITH UTAH STATE PARKS TO PRODUCE AND BROADCAST WITH CHADWICK BOOTH & CO. A 3-4 MINUTE FEATURE PROMOTION HIGHLIGHTING THREE TRAILS IN EMERY COUNTY.
Tina discussed the Co-Op with Utah State Parks to produce and broadcast with Chadwick Booth & Booth & Co. a 3-4 minute feature promotion highlighting three trails in Emery County. The three trails suggested for the features are Devils Race Track/ Eva Conover which will connect Ferron City and Millsite State Park and Golf Course, Tusher Canyon Trail which will connect with Green River city and Green River State Park, and Hole OHV Trail which will connect to Goblin Valley State Park.. Our match will be $3,900.00 for the three trails and the state will pay $12,000.00. Commissioner Brady suggested asking if the trails can be broken down to a minute and a half segments to separate them. Jordon Leonard added that this is a great deal and opportunity to move visitors into the communities to spend money. Commissioner Paul Cowley made a motion to approve of Co-Op with Utah State Parks to produce ans broadcast with Chadwick Booth & Co. a 3-4 minute feature promotion highlighting three trails in Emery County. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(25) DISCUSSION AND APPROVAL OF LETTER WITH SITLA REGARDING LAND NEAR GREEN RIVER.
Commissioner Brady discussed a letter regarding the land and the people who want to purchase the land. This is regarding the Mancos Hill property in Green River. Commissioner Ethan Migliori made a motion to approve the letter. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(26) 12 COMMISSION MEETING MINUTES JUNE 21, 2016
DISCUSSION AND APPROVAL TO MOVE SITLA PARCELS AROUND MUNICIPALITIES.
This gives the cities more leverage to build and expand. This is just to make sure all the Commissioners are on the same page and in agreement to approve of moving parcels around municipalities. They Commissioners were in agreement with this practice. they hope to be able to move this forward with the Public Lands Initiative. Commissioner Paul Cowley made a motion to approve to move SITLA parcels around municipalities. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(27) COMMISSION/ELECTED OFFICIALS REPORT.
Sheriff Funk reported that they are preparing for a busy summer. Parades are a lot of work and the Heritage Day Parade is coming up.
Commissioner Migliori extended a special thanks to all those who helped with the Emery County Fair and a special thanks to the Rec Staff and Board members.
Commissioner Brady reported on the recent Rocket Competition in Green River City. This year they had over 600 participants and expect it grow with each year.
Commissioner Cowley reported on the success of the Miner’s Memorial. The Memorial Committee presented the Commissioners with a miner’s light replica as a thank you for the county’s support. He highlighted a book put together by Lori Ann Larsen naming all the miners in Emery County. The book is available at the Museum and Libraries. All proceeds from the sale of the book goes back into the miners’ memorial fund. He added that over half of those named in the book he knows of or knows their family.
(28) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
JULY 5, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List # 240856 through and including # 240973 were presented for payment.
Requisitions were presented for the following:
REQUISITION DESCRIPTION AMOUNT
25-16 Maintenance Agreement/Scanner Upgrade Sheriff $12,162.00
There were no dispositions.
(2) APPROVAL OF COMMISSION MEETING MINUTES DATED JUNE 8, 2016
(3) APPROVAL OF COMMISSION MEETING MINUTES DATED JUNE 21, 2016
(4) NOTIFICATION. SUZANNE ANDERSON SELECTED AS THE PART TIME ARCHIVE SPECIALIST WORKING 19 3/4 HOURS PER WEEK. WAGE GRADE 11.
(5) APPROVAL OF ENGAGEMENT CONTRACT WITH D. SCOTT CROOK LAW TO REPRESENT EMERY COUNTY IN GENERAL HUMAN RESOURCE AND PERSONNEL MATTERS. 2 COMMISSION MEETING MINUTES JULY 5, 2016
(6) APPROVAL TO HIRE KIP ALLRED AS A FULL TIME EQUIPMENT OPERATOR/DRIVER WITH FULL BENEFITS. GRADE 16.
(7) NOTIFICATION. GLORIA WILSON HAS BEEN SELECTED AS THE PART TIME JANITOR IN THE HUNTINGTON LIBRARY WORKING 7.5 HOURS PER WEEK. GRADE 6.
(8) NOTIFICATION. SPENCER FAUVER HAS BEEN SELECTED AS A PART TIME LIFEGUARD WORKING 19 3/4 HOURS PER WEEK. GRADE 3.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA .
Nothing
(2) KAREN DOLEN, FCCBH, CONSIDERATION AND APPROVAL OF FOUR CORNERS COMMUNITY BEHAVIORAL HEALTH, INC. FY 2016 AREA PLAN.
Karen Dolen, FCCBH came before the Board of Commissioners to present their area plan for Emery County. In order to receive federal and state funding they need approval and signatures from the Commissioners as the Governing Board for FCCBH. Commissioner Keith Brady sits on this board and indicated that the Health Board has approved this plan. Commissioner Ethan Migliori made a motion to approve of FCCBH FY 2016 Area Plan for Emery County. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(3) DISCUSSION FOR THE COUNTY TO TAKE OVER THE ARAPEEN TRAIL JAMBOREE.
Mark H. Williams came before the Board of Commissioners to discuss the future of the Arapeen Trail Jamboree. Mr. Williams explained that due to his age he is not able to continue to coordinate the jamboree and asked that the Commissioners consider turning it over to the Travel Bureau under the Event Coordinator’s direction for next year. For this year’s jamboree they already have 14 participants signed up and the volunteers are all lined up. The Hub will be in 3 COMMISSION MEETING MINUTES JULY 5, 2016
Castle Dale this year. He further explained that he has been coordinating the jamboree for the last 14 years. In the beginning they advertised heavily in magazines like ‘Dirt Wheels’ which generated big interest in the event. For a couple of years they had about 70 participants. Participation dropped when they discontinued advertising. The biggest drawback has been the lack of infrastructure in the county. He indicated that his wife has had to cook the breakfast and subsequent meals. This event could be an economic benefit to the county. Emery County is an ATV friendly county and everyone is excited to show off our area to visitors. Mark indicated that he approached Tina and the Travel Bureau to ask that they consider taking the event over. Tina discussed the fees paid by the participant, what the fee covers and what the Travel Bureau proposed for the event. Mark explained that the participant gets five days of guided trail rides with continental breakfast and t-shirt. There is one meal included on the last night. Any other meals they may request will be catered and the caterer will be paid for that meal. The cost is $30.00 a day. ($120.00 for the five days) In order to be on the trails they need insurance and in the past the insurance for the event was carried through the Rec District. Commissioner Migliori suggested coordinating with the Rec. District and find the right fit for the advertising and other parts that may need to be worked out. He indicated that with the right partnership we should be able to make this happen. They will continue to work through the process.
(4) DISCUSSION AND APPROVAL OF AGREEMENT TO FORM AN EMS INTERLOCAL AGENCY.
Commissioner Brady commented that in talking with the county attorney the paperwork is not quite ready yet. This item will be brought back at another meeting.
(5) APPROVAL TO ADVERTISE THE OPEN BOARD OF DIRECTOR’S SEAT FOR THE EMERY COUNTY TRAVEL BUREAU. THIS DIRECTOR WILL REPRESENT THE WESTERN HALF OF EMERY COUNT AND MUST BE A LODGING OR RESTAURANT PROPERTY OWNER OR MANAGER TO QUALIFY.
Commissioner Brady indicated that they have one member, Jim Fauver of the Travel Board resign. Mr. Fauver indicated that he was not contributing enough to the board and asked to be replace. Commissioner Ethan Migliori made a motion to advertise for a board seat on the Emery County Travel Bureau. The motion was seconded by Commissioner Paul Cowley. The motion passed.
4 COMMISSION MEETING MINUTES JULY 5, 2016
(6) RATIFICATION OF COMMENT LETTER TO BLM REGARDING THE MASTER LEASING PLAN SCOPING IN THE SAN RAFAEL DESERT FOR OIL AND GAS.
Commissioner Brady indicated that the comment letter had to be in last Friday. He indicated that BLM gave the county short notice. Commissioner Paul Cowley made a motion to ratify the signing of a comment letter to BLM regarding the Master Leasing Plan Scoping in the San Rafael Desert for oil and gas. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(7) DISCUSSION AND APPROVAL TO ADVERTISE FOR THE POSITION OF THE DIRECTOR OF THE SENIOR CITIZEN CENTERS IN EMERY COUNTY.
Commission Cowley explained that the county is looking to pull away somewhat from the AOG. The County would like to have their own director over the Senior Citizen centers. This director would coordinate and oversee the functions of the centers such as building use and maintenance. The AOG will still maintain responsibility for overseeing the programs. Commissioner Ethan Migliori made a motion to approve advertising for the position of the Director of the Senior Citizen Centers in Emery County. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(8) RATIFICATION OF FIVE JOINT PERMIT APPLICATIONS-US ARMY OF CORPS OF ENGINEERS-FOR SECTIONS 404 AND 10-UTAH STATE ENGINEER’S OFFICE -FOR NATURAL STREAM CHANNELS, FOR THE COTTONWOOD CREEK PROJECT UNDER THE NRCS EMERGENCY WATERSHED PROTECTION PROGRAM. PROJECT SITES INCLUDE WATER TREATMENT PLANT, XTO FACILITY, BARKER RESIDENCE, ORANGEVILLE CITY AND CASTLE DALE CITY.
Commissioner Brady explained that the permit applications are for stream alteration permits to move forward with the project. This is emergency funding so the project is on the fast track and we need to move quickly. Commissioner Ethan Migliori made a motion to ratify approval of five joint permit applications for US Army Corps of Engineers for Sections 404 and 10 of Utah State Engineer’s Office for natural stream channels for the Cottonwood Creek Project under the NRCS Emergency Watershed Protection Program. The motion was seconded by Commissioner Paul Cowley. The motion passed. 5 COMMISSION MEETING MINUTES JULY 5, 2016
(9) DISCUSSION AND APPROVAL TO ACCEPT AND CONTRACT WITH CREATIVE FIRM FOR MARKETING TOURISM IN EMERY COUNTY.
Tina Carter, Emery County Travel Bureau explained that the travel board recommended contracting with the creative firm “HUB” for marketing tourism in Emery County. She explained that they have $90,000.00 in the budget which $45,000.00 of will be used to leverage for additional funds. Commissioner Brady added that there were 13 creative firms who put in proposals. The board felt that the firm “HUB” was a better fit for what the county is looking to target in the market. Commissioner Paul Cowley made a motion to approve and accept a contract with the creative firm “HUB” for marketing tourism in Emery County. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(10) DISCUSSION AND APPROVAL FOR CASTLE COUNTRY ROBOTICS TO USE THE FORMER WEED AND MOSQUITO BUILDING IN CASTLE DALE.
In the last Commission Meeting the Commissioners was asked by Castle Country Robotics Director Rob Murray to use the old Weed/Mosquito building in Castle Dale. At that time there was concern that the building may still have unknown chemicals in the building and that the building is safe and accessible for the students. Captain Ekker indicated that the Hazmat Team had removed any unknown chemicals from the building. Commissioner Cowley commented that he felt the program was great and was happy about the fact that the high school is coming on board with the program. It would be great to have a place where they can work on their projects and not have to put things away and pick back up the next day. Commissioner Migliori commented that he is concerned that we have the right contract in place. If someone breaks into the building and destroys their work there needs to be something in place to cover everyone. Attorney Mike Olsen still had some questions about unknowns when it comes to what is expected by everyone at the table. Mike will work on a contract and coordinate with Mr. Murray to come up with a contract that will work for everyone. Commissioner Paul Cowley made a motion to approve the concept of moving forward with Castle Country Robotics to use the former Weed/Mosquito Building in Castle Dale and have Attorney Mike Olsen work with Mr. Murray to draft a contract that will work for all. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 6 COMMISSION MEETING MINUTES JULY 5, 2016
(11) DISCUSSION AND APPROVAL OF CASTLE DALE LIBRARY TO APPLY FOR A GRANT.
Commissioner Ethan Migliori made a motion to approve of Castle Dale Library applying for a grant. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(12) DISCUSSION AND APPROVAL FOR SETTING TIME AND DATE OF BOARD OF EQUALIZATION IN GREEN RIVER.
Commissioner Ethan Migliori made a motion to set the time and date for BOE in Green River as Tuesday, August 23, 2016 from 1:00 pm until 3:00 pm, after which Commission Meeting will commence at 3:00 pm. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(13) COMMISSION/ELECTED OFFICIALS REPORT.
Sheriff Funk reported that their annual Triathalon will be held on July 16 th . There will be a fund raiser dinner for Search and Rescue the 15 th .
Commissioner Ethan Migliori commented that he wanted to curb the talk around the county that the economy is stagnant. There are sill a lot of good things happening, economically, in the county. He talked about discussions with Utah Office of Procurement and Technical Assistance to get a local representative in our area to aide in getting government contracting for businesses in the county.
There are some openings in Assisted Housing. If you know of anyone in our area that is struggling please send them to the Housing Authority Office where they can receive assistance.
Commissioner Brady talked about going up Woodward Road which has been closed off since the Seely Fire. The Forest Service wanted to keep the road closed mostly because of the fire, but now a culvert has been washed out making the road impassable. Representatives from Carbon County, Emery County and Forest Service met there where discussions revolved around getting the culvert fixed, getting the road open and then getting the FS to go through a scoping session to see how the public wants the road to be. Apparently the FS has had some comments regarding keeping the road closed, mostly from non-motorized users. However, motorized users want it open. Right now we just want them to open it up to its current use and proceed with the scoping session to see how it could be used it the future.
Commissioner Cowley commented that he is one of the non-motorized users who wants the road 7 COMMISSION MEETING MINUTES JULY 5, 2016 to remained closed. He recognized that there will be a scoping meeting and he will be giving his comments at that meeting. He commented that it was a natural disaster that wiped out that road. He stated that there is ample access available to the ATV users and very little access available for equestrian and hiking use. He stated that in his opinion, where it has been closed for this long, it should be left as non-motorized use.
(14)
ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE CANVAS OF ELECTION FOR THE JUNE 28, 2016 PRIMARY ELECTION
July 11, 2016
Present at the meeting were Commissioner Keith Brady, Commissioner Ethan Migliori, Commissioner Paul Cowley, IT Director Jeff Guymon, and Clerk/Auditor Brenda Tuttle.
Clerk/Auditor Brenda Tuttle reported that there were 6 ballots that were verified and counted and 3 ballots that had postmarks after the deadline so they were not counted.
The total votes counted was adjusted to reflect the 6 verified votes.
Commissioner Ethan Migliori made a motion to accept the canvass of votes for the June 28, 2016 Primary Election. The motion was seconded by Commissioner Keith Brady. The motion passed.
The meeting was adjourned.
Attest: Commissioner: MINUTES OF THE REGULAR MEETING OF THE BOARD THE EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
JULY 19, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List #241011 through and including #241142 was presented for payment.
There were no requisitions or dispositions.
(2) APPROVAL FOR DUSTY BUTLER FOR OUT-OF-STATE TRAVEL TO LAS VEGAS FOR TASER INSTRUCTOR TRAINING.
(3) APPROVAL OF OUT-OF-STATE TRAVEL FOR CAPTAIN EKKER, AND DETECTIVES BARNETT, CONOVER AND CURTIS TO ATTEND THE UNOA ANNUAL CONFERENCE IN MESQUITE, NEVADA ON AUGUST 22 THRU 26, 2016.
(4) APPROVAL OF OUT-OF-STATE TRAVEL FOR CAPTAINS KYLE EKKER AND JEFF THOMAS, AND DETECTIVES BARNETT, CONOVER AND CURTIS TO ATTEND THE CNOA ANNUAL CONFERENCE IN SAN DIEGO, CALIFORNIA NOVEMBER 17 THRU 23, 2016.
(5) APPROVAL OF CELL PHONE STIPEND REQUEST FOR MELANY WEAVER IN THE ATTORNEY’S OFFICE. 2 COMMISSION MEETING MINUTES JULY 19, 2016
(6) NOTIFICATION. ROAD DEPARTMENT SELECTED JOHN WILSON AS A PART TIME,
WORKING 19 3/4 HOURS PER WEEK. EQUIPMENT OPERATOR/DRIVER I. WAGE GRADE 16.
Commissioner Paul Cowley made a motion to approve the Consent Agenda adding that the cell phone stipend for Melany Weave is the standard stipend. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM CONSENT AGENDA.
Nothing was pulled.
(2) PRESENTATION BY LORI NAY FOR RURAL UTAH ALLIANCE FOUNDATION.
Lori Nay, Rural Utah Alliance Foundation presented information regarding Rural Utah Alliance Foundation. Founded by Mark Whitney from Beaver County the foundation is comprised of rural county commissioners with a goal to represent rural counties in areas specific to rural communities and counties. Their goal is to provide a consulting hot line, resource information that is up to date with relevant issues, lobbying the legislature on behalf of rural counties and drafting legislation that is relevant to rural counties and its residents, and being a unified voice, sharing information and opportunities by networking with other rural counties and leaders. The annual fee to be a member county in the alliance is $5,000.00. The foundation is funded this first year with $250,000.00 by the 2016 Utah Legislature and is supported by Utah Association of Counties. They have eight counties participating so far. Kanab, Iron, Washington, San Juan, Garfield, Piute, and Wayne. The legislature will continue to fund as long as it finds value in the alliance. The alliance is a non-profit, 501C association. Ms. Nay indicated that this first year the membership fee will be $2,500.00 and ask for one Commissioner from each participating county. Ray Petersen asked how the top two board members are chosen. Ms. Nay explained that they are still in the organizing stage and once the structure is in place they will draft the by- laws and organize the board. Commissioner Keith Brady asked for time to talk it over and possibly put it on the next agenda. 3 COMMISSION MEETING MINUTES JULY 19, 2016
(3) ALAN DURRANT, PRESENTATION, DISCUSSION AND APPROVAL, REGARDING EAGLE SCOUT PROJECT AT LITTLE BEAR CAMPGROUND.
Alan Durrant proposed an Eagle Scout Project for Little Bear Campground. He explained that there is a historical marker identifying the original trail used in 1932 by cattlemen in Huntington to get cows up on Gentry. The trail was made by drilling holes up the canyon. It was used during the depression and drought years and is named the Hole Trail. The marker is in a dilapidated state and unidentifiable due to overgrowth and age. Alan proposed replacing the sign with a steel sign or an etched sign to make it more permanent. He would also give credit to the previous scout who put up the original sign. Commissioner Cowley added that the sign would need to indicate the direction of the trail( which is directly across the road from the entrance of Little Bear Campground). Commissioner Cowley asked his plans for funding of the project. Alan indicated that he does not have funds for the project but asked if the county could donate materials or fund the cost of the materials. He indicated that he is looking for an aluminum base that will not rust. Other supplies that he will need include: cement, powder coating, 2x4 beam, framing materials, and a post to reposition the sign. Commissioner Brady suggested contacting UDOT to find out the type of decals they use. He asked how soon he was looking to start the project. Alan explained that he has three months to complete the project but hopes to have it completed before school begins. His scout troop and the Young Men’s Quorum will be helping with the project. Commissioner Migliori suggested donating $250.00 to the project rather that trying to furnish the supplies. He recommended that Allen get with Jeff Guymon to get a good placement for the sign. Commissioner Ethan Migliori made a motion to donate $250.00 to an Eagle Scout Project/Alan Durrant at Little Bear Campground to use as he needs for the project and provide invoices to the Commission. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(4) DISCUSSION AND APPROVAL TO CONTRACT WITH ETV 10 TO DO 30 AND 60 SECOND VIDEOS FOR EVENTS AND TOURISM.
Tina Carter, Emery County Travel Council discussed a contract with ETV 10 to do 30 and 60 second videos for events and tourism in Emery County. The cost for the videos is $300.00 per 30 or 60 second event video not to exceed $300.00 or 12 hours of filming and editing. These videos will be put on youtube and facebook. The Travel Bureau has some ideas for what they want to do for the videos. This will be paid through the Travel Bureau. Commissioner Paul Cowley made a motion to approve of contract with ETV10 to do 30 and 60 second videos for events and tourism in Emery County. The motion was seconded by Commissioner Ethan 4 COMMISSION MEETING MINUTES JULY 19, 2016
Migliori. The motion passed.
(5) DISCUSSION AND APPROVAL OF MOU BETWEEN BLM AND EMERY COUNTY TO INSTALL TRAIL KIOSKS.
Commissioner Brady discussed an MOU between BLM and Emery County to install trail kiosks. The BLM is giving Emery County two kiosks that have been put together by BLM office staff. The location of the first kiosk is proposed to be on the corner of Farrer and Green River Avenue on county property. The second kiosk would be placed south of Green River on Airport Road where the road forks and heads south into the desert, in the right-of-way as owned by Emery County. The kiosks will be installed by the county road department and maintained by the Sage Riders Motorcycle Club. Commissioner Ethan Migliori made a motion to approve of an MOU between BLM and Emery County to install trail kiosks. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) DISCUSSION AND APPROVAL OF AGREEMENT TO FORM A EMS INTERLOCAL AGENCY.
Tabled.
(7) DISCUSSION AND APPROVAL OF ADDING TO THE BALLOT THIS NOVEMBER THE .25% SALES OPTION TAX AS ALLOWED BY HB 364.
Commissioner Brady discussed adding to the ballot this November the .25% sales option tax as allowed by HB 364. Huntington, Orangeville, Castle Dale and Green River City have all passed resolutions to request the tax option. The tax will aid in roads and will taxed on retail sales. Legislation says the money comes into the county but the county cannot implement the option tax. The cities will have to champion the effort for the option tax. Brenda Tuttle reminded the Commission that the county has to remain neutral on the issue. 50% comes to the county and 50% will be divided by the cities. The League of Cities and Towns is in support of the option tax. If passed by the citizens in the November election the option tax will be implemented in 2017. Commissioner Paul Cowley made a motion to approve adding to the ballot this November the .25% sale option tax as allowed by HB 364. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
5 COMMISSION MEETING MINUTES JULY 19, 2016
(8) DISCUSSION AND APPROVAL OF MODIFICATION NO. 1 TO AGREEMENT NO.161608 BETWEEN UTAH DIVISION OF WILDLIFE RESOURCES AND THE UTAH DIVISION OF STATE PARKS AND RECREATION AND EMERY COUNTY FOR BOAT RAMP EXTENSION AND PARKING EXPANSION DESIGN AT JOE’S VALLEY RESERVOIR.
Commissioner Ethan Migliori made a motion to approve of Modification No. 1 to Agreement No. 161608 between Utah Division of Wildlife Resources and the Utah Division of State Parks and Recreation and Emery County for boat ramp extension and parking expansion design at Joe’s Valley Reservoir. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) DISCUSSION AND APPROVAL OF THE 2015 FINANCIAL STATEMENT REPORT OF EMERY COUNTY.
Commissioner Paul Cowley made a motion to approve of the 2015 Financial Statement Report of Emery County. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(10) DISCUSSION AND APPROVAL OF THE UTAH DEPARTMENT OF PUBLIC SAFETY(DPS) DIVISION OF EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) OBLIGATING DOCUMENT FOR AWARD IN THE AMOUNT OF $34,000.00 AND ARTICLES OF AGREEMENT.
Captain Kyle Ekker discussed the Utah Department of Public Safety (DPS) Division of Emergency Management Performance Grant (EMPG) obligating document for award in the amount of $34,000.00 and Articles of Agreement. He explained that the funds are used for training exercises. They also must agree to attend the Governor’s Summit. They must also comply with the Articles of Agreement. The award this year is $34,000.00. Commissioner Paul Cowley made a motion to approve of the Utah Department of Public Safety (DPS) Division of Emergency Management Performance Grant (EMPG) and obligating document for award and Articles of Agreement. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 6 COMMISSION MEETING MINUTES JULY 19, 2016
(11) DISCUSSION AND APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN EMERY COUNTY AND COTTONWOOD CREEK IRRIGATION COMPANY AND EMERY WATER CONSERVANCY DISTRICT FOR PROVIDING CASH CONTRIBUTIONS TO THE EMERY COUNTY EWP FLOOD PROJECT ALONG COTTONWOOD CREEK.
Commissioner Brady explained that the purpose of the MOU is to formalize an understanding of cooperation and assistance between parties ( Emery County, Cottonwood Creek Irrigation Company, and Emery Water Conservancy District) in providing cash contributions to the Emery County Flood Project also known as the Cottonwood Restoration Project. Each party agrees to contribute $150,000.00 in cash contributions. The funds will be deposited in the account set up specifically for this project and will be withdrawn as needed throughout the project to keep the bills paid. It is anticipated that further funds may be needed to complete the project. The parties will contribute in equal amounts, up to $50,000.00 in cash contribution. Upon completion of the project, if any funds remain in the account, they will be divided evenly between the parties. It is contemplated that the completion of this project will require an additional $600,000.00 in materials and labor. An additional MOU will be drafted after final plans have been approved. Commissioner Ethan Migliori made a motion to approve an MOU between Emery County and Cottonwood Creek Irrigation Company and Emery Water Conservancy District for providing cash contributions to the Emery County Flood Project along Cottonwood Creek. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(12) APPROVAL TO REAPPOINT RANDY JENSEN TO THE CAREER SERVICE COUNCIL.
Commissioner Paul Cowley made a motion to re-appoint Randy Jensen to the Career Service Council. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(13) RATIFICATION OF A TIME EXTENSION FOR SOUTH MOORE, PHASE 10, ENGINEERING CONSTRUCTION CONTRACT WITH JOHANSEN & TUTTLE. DID NOT CHANGE THE DOLLAR AMOUNT OF THE CONTRACT.
Merrill Johansen explained that the time extension for the So. Moore, Phase 10 Engineering Construction Contract with J&T Engineering is to extend the project completion date to October 31, 2016 to allow time to put together all the necessary documents to close out the project. The dollar amount of the contract did not change. The document needed to signed before this meeting so ratification of signing the document is needed. Commissioner Paul Cowley made a motion to ratify the signing of a Time Extension for South Moore, Phase 10, Engineering Construction 7 COMMISSION MEETING MINUTES JULY 19, 2016
Contract with Johansen & Tuttle. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(14) RATIFICATION FOR SUBMITTAL FOR PAYMENT TO JOHANSEN & TUTTLE FOR THE CONSTRUCTION CONTRACT FOR THE SOUTH MOORE, PHASE 10 ROAD PROJECT. PAY REQUEST WAS FOR THE ORIGINAL CONTRACT AMOUNT.
Commissioner Paul Cowley made a motion to ratify submittal for payment to Johansen & Tuttle for construction contractor for the South Moore, Phase 10 Road Project. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(15) RATIFICATION OF COMMENTS MADE ON BEHALF OF THE COMMISSION FOR CONGRESSMAN CHAFFETZ IN SUPPORT OF THE PLI BILL THAT WAS INTRODUCED TO CONGRESS THURSDAY, JULY 14, 2016.
Commissioner Brady read comments made on behalf of the Commissioner for Congressman Chaffetz in support of the PLI bill that was introduced to congress Thursday, July 14, 2016. It read: Emery County has been involved in a collaborative public land management process since 2008, involving many stakeholders. When we were asked to be a part of the Public Lands Initiative, we were pleased that other counties were going to engage in similar public lands collaboration, and that we could be part of a process that would address management issues on a regional basis.
We appreciate the effort that has been made by you and Congressman Bishop to engage stakeholders in each of the counties, and address all the many issues regarding public land management. We feel your process has been fair and inclusive. We are pleases to see draft legislation made available for further process and discussion. We look forward to continued discussion of the draft legislation as it makes its way through Congress.
The Emery County Commission supports the Public Lands Initiative, and will work to ensure its success.
Commissioner Ethan Migliori made a motion to ratify approval of comments made on behalf of the Commission for Congressman Chaffetz in support of the PLI Bill that was introduced to Congress Thursday, July 14, 2016. The motion was seconded by Commissioner Paul Cowley. The motion passed. 8 COMMISSION MEETING MINUTES JULY 19, 2016
(16) RATIFICATION OF COMMENTS MADE ON BEHALF OF THE COMMISSION AT THE COMMUNITY MEETING HELD IN BLUFF, UT WITH DOI SECRETARY JEWELL AND BLM DIRECTOR KORNZE REGARDING THE PLI.
Commissioner Brady read comments made on behalf of the Commission at the community meeting held in Bluff, Ut with DOI Secretary Jewell and BLM Director Kornze regarding the PLI.
It read: Emery County is supportive of the Public Lands Initiative. We chose to participate in this effort when Congressman Bishop made the invitation four years ago. We are committed to all stakeholders, especially those who are active resource users, regularly benefitting from the natural resources available on our public lands.
Emery County was fortunate to host Secretary Jewell and Director Kornze a couple of days ago and share with them the results of eight years of planning, collaboration and decision making regarding the federal land in our county. We were afforded the opportunity to explain the exhaustive process we undertook. We believe the collaborative process we used resulted in land management decisions that are best for the land, the resources, and the resource users. Some of the decisions include: over a million acres of conservation designation, one hundred miles of Wild and Scenic River designation, boundary realignment have helped eliminate management problems for the Price Field Office. Cooperative management in and around Goblin Valley State Park will help us implement management strategies that will better preserve resources there.
Besides the conservation measures that sometimes steal the spotlight int eh PLI, the proposed legislation will also assure regulatory certainty for recreationists, livestock permittees, energy developers and others. Proposed land exchange of federal and SITLA properties will benefit school children, the state of Utah, Emery County and the federal government. Disposal of “island properties” on BLM land will benefit private property owners and eliminate another management with and for BLM.
The specific management details with PLI are only possible by engaging, accomodating and honoring the specific knowledge that only the resource users can provide. Management theory, guidelines, GIS and computer modeling are helpful tools, but unless there is good, basic, grass roots, time tested information made available to plug into these tools, the results are questionable; “garbage in-garbage out”.
As Congressman Bishop stated at the onset of this process, we need to approach land management from a different angle if we want to avoid the capricious, polarizing, politicizing processes that has previously been the norm. The PLI process is the different angle; locally 9 COMMISSION MEETING MINUTES JULY 19, 2016 driven, all inclusive, down to earth collaboration.
Please stop listening to the cacophony and give the PLI the attention it deserves.
Commissioner Ethan Migliori made a motion to ratify approval of comments made on behalf of the Commission at the community meeting held in Bluff, UT with DOI Secretary Jewell and BLM Director Kornze regarding the PLI. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(17) COMMISSION/ELECTED OFFICIALS REPORT.
Commissioner Migliori thanked all those involved with the Junior Livestock Show this year. USU Extension Service, 4H Camp still has camps though the year. Business Chamber Luncheon & Learn will be tomorrow and he invited all to attend.
Commissioner Cowley reported that the Senior Citizens will hold their annual Summer Party in Huntington. The meal will be provided by BK’s. No date or time yet.
Commissioner Brady reported that there is a Forest Service Planning Meeting today, here in the Swell Room from 5pm until 7pm. He reported on taking Secretary Jewell and Director Kornze on a tour of Buckhorn Draw and the Wedge while they were in the county.
(18) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSION: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
AUGUST 2, 2016 present at the meeting was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List #241162 through and including #241278 was presented for payment.
There were no requisitions.
There was one disposition from the Road Department for #415-6247 a 1995 Caterpillar Grader traded in for a newer grader.
(2) APPROVAL OF MINUTES OF THE CANVAS OF ELECTION FOR THE JUNE 28, 2016 PRIMARY ELECTION.
(3) APPROVAL OF MINUTES OF JULY 5, 2016 COMMISSION MEETING.
(4) APPROVAL OF MINUTES OF JULY 19, 2016 COMMISSION MEETING.
(5) RATIFICATION OF OUT-OF-STATE TRAVEL TO LAS VEGAS, NV TO CONSULT WITH LAW ENFORCEMENT OFFICIALS FOR SHERIFF GREG FUNK, CAPTAIN KYLE EKKER, DETECTIVE JEROD CURTIS , AND DETECTIVE JOHN BARNETT REGARDING A CASE THAT’S BEING INVESTIGATED.
(6) APPROVAL OF OUT-OF-STATE TRAVEL TO LAS VEGAS, NV TO CONSULT WITH LAW ENFORCEMENT OFFICIALS FOR SHERIFF GREG FUNK, CAPTAIN KYLE EKKER, DETECTIVE JEROD CURTIS AND DETECTIVE JOHN BARNETT AS CASE REQUIRES. 2 COMMISSION MEETING MINUTES AUGUST 2, 2016
(7) APPROVAL OF OUT-OF-STATE TRAVEL TO LAS VEGAS, NV TO CONSULT WITH LAW ENFORCEMENT OFFICIALS FOR THE COUNTY ATTORNEY’S OFFICE REGARDING A CASE THAT IS BEING INVESTIGATED, AS CASE REQUIRES.
Motion to approve the Consent Agenda was made by Commissioner Ethan Migliori, Seconded by Commissioner Paul Cowley, and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing.
(2) PRESENTATION BY WAYNE URIE IN REFERENCE TO HUNTINGTON CREEK WATERSHED PLAN ADDED TO EMERY COUNTY MASTER PLAN.
Wayne Urie, Natural Resources Conservation District, Watershed Coordinator presented information to the Commissioners regarding the Huntington Creek Watershed Plan. The plan took over 14 months to put together with efforts from all the agencies involved. It is a useful plan that everyone can use. Local landowners provided project suggestions and requests. The plan has been submitted to the EPA. With this plan in place the agency can apply with EPA for 319 funds to complete projects. The San Rafael Conservation Special Service District recommends approval of the plan. Ray Petersen commented that the Planning Commission is currently in the process of making recommendations to the County Commission for changes to the General Plan and suggested that the plan should go before the Planning Commission first to be included in the General Plan with other recommendations from the board. Commissioner Brady suggested that Wayne get with Jeff Guymon to get on the Planning Commission agenda.
(3) DISCUSSION AND APPROVAL FOR A DONATION TO THE VIETNAM VETERAN’S APPRECIATION DAY ON SEPTEMBER 10, 2016. REQUEST FROM THE EVENT PLANNER, HOLLY JORGENSEN.
Holly Jorgensen, Event Planner came before the Board of Commissioners to request a donation of $200.00 to the Vietnam Veterans’ Appreciation Day on September 10, 2016 in Ferron. She 3 COMMISSION MEETING MINUTES AUGUST 2, 2016 would like to pay for the breakfast for the veterans’ and their wives which she anticipates costing approximately $700.00. She received a donation of $800.00 from the Department of Veterans’ Affairs and other donations from businesses. They are hoping to get the Governor here. They anticipate 60-75 veterans. There have been celebrations like this in three other locations in the state but not in eastern Utah. They expect veterans from San Juan, Carbon, Sanpete, Sevier, even Heber City. She indicated she may not need all $200.00 but just wants to make sure she has enough to pay for the veterans’ breakfasts. Commissioner Paul Cowley made a motion to approve up to $200.00 for the Vietnam Veterans’ Appreciation Day on September 10, 2016. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(4) RATIFICATION OF SPILLMAN TECHNOLOGIES, INC. THIS DOCUMENT WAS A ADDENDUM TO THE PURCHASE AGREEMENT PREVIOUSLY ENTERED INTO BETWEEN THE COUNTY AND SPILLMAN.
Sheriff Funk explained that Spillman Technologies provides the training for their programs. He stated that Spillman wanted $8,500.00 per week for these training programs. He was able to negotiate the cost to $7,500.00 for all the training. The document needed to signed and forwarded to Spillman Technologies before the date of this meeting. Commissioner Ethan Migliori made a motion to ratify approval of an addendum to the purchase agreement with Spillman Technologies. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) DISCUSSION AND APPROVAL OF FAMILIARIZATION (FAM) TOUR INDEPENDENT SERVICE PROVIDER AGREEMENT BETWEEN EMERY COUNTY AND SAN RAFAEL COUNTRY ADVENTURES.
Tina Carter, Travel Bureau, explained that the Attorney’s office has created a template for connecting journalist and photographers with tour guides. They have one of their tour guides that has completed the application. The FAM Tour Independent Service Provider Agreement will ensure the tour guide will provide the guest with a safe and desirable experience during their visit by following the itinerary requested for each FAM Tour. This first particular group is from a Chinese National Astronomy group with a focus on Goblin Valley because of the Dark Sky. Commissioner Ethan Migliori made a motion to approve of Familiarization (FAM) Tour Independent Service Provider Agreement between Emery County and San Rafael Country Adventures. The motion was seconded by Commissioner Paul Cowley. The motion passed. 4 COMMISSION MEETING MINUTES AUGUST 2, 2016
(6) DISCUSSION AND APPROVAL OF EMERY COUNTY TRAVEL BUREAU MAIN STREET INCENTIVE PROGRAM APPLICATION FOR GORDON’S GARDEN CAFÉ.
Jordan Leonard, Economic Development, explained that the Emery County Travel Bureau Main Street Incentive Program is for improvements to businesses looking to upgrade the curb appeal of their business, such as signage and business front upgrades on a case by case basis. To qualify the applicant must be restaurant or hotel owners who contribute back to the county by way of the Transient Room Tax which comes back to the county to replenish the fund. The Incentive Program is a 50% match up to $5,000.00. Gordon’s Garden Café has applied for $5,000.00 to make improvements to their café, add a small shed-like building for outside concessions and expand the greenhouse. Commissioner Migliori asked if there is any opposition from any members of the Travel Board? Jordan indicated that there was no opposition. If approved Gordon’s would receive $2,500.00 up front and $2,500.00 upon submitting receipts and completion of the project to make sure the matching funds meet our requirements. Commissioner Ethan Migliori made a motion to approve Gordon’s Garden Café for the Emery County Travel Bureau Main Street Incentive Program for $2,500.00 up front and $2,500.00 upon submitting receipts and completion of the project. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(7) DISCUSSION AND APPROVAL OF JOE’S VALLEY CLIMBING CONSERVATION INITIATIVE SUSTAINABLE RECREATION DEVELOPMENT AND MAINTENANCE- PARTNERSHIP BETWEEN EMERY COUNTY AND ACCESS FUND.
Tina Carter explained that the Joe’s Valley Climbing Conservation Initiative Sustainable Recreation Development and Maintenance is a group organized for the sustain ability of Joe’s Valley Climbing and it’s recreation needs. This agreement is for this group to maintain trails in the bouldering area of Joe’s Valley through the Trails Committee. Their point of contact will be Tina who will work through the Trails Committee, Jordan Leonard and Ray Petersen. There are a few bullets that she explained. They asked that they assist in advertising and communicating future needs, help with advertising events so that they get more participation, if we see any future opportunities that we inform them so that they can take advantage of them, that if there is a project that they are doing that the County would consider sending a letter of support for those as well, if there is any future projects that we could see down the road that would have funding available that the county could not go after themselves, that the group would be willing to jump through the hoops and create application for the funds. They asked that the County put the word out that they are doing this help not only the climbers but the community as well. Commissioner Brady added that he has had several conversations with Access Fund, Tyler Tyson. They have expressed a love for the Joe’s Valley area and willingness to go after funds to help maintain the trails to the boulders. Commissioner Paul Cowley made a motion to approve 5 COMMISSION MEETING MINUTES AUGUST 2, 2016 of Joe’s Valley Climbing Conservation Initiative Sustainable Recreation Development and Maintenance Partnership between Emery County and Access Fund. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(8) DISCUSSION AND APPROVAL OF LETTER OF SUPPORT FOR ACCESS FUND-JOE’S VALLEY CLIMBING CONSERVATION INITIATIVE FOR THE UTAH OUTDOOR RECREATION INFRASTRUCTURE GRANT PROGRAM.
Tina explained that the group met with the Trails Committee and informed the Committee that they are going after funds through the Utah Office of Outdoor Recreation a grant fund. In the grant application a requirement is letters of support. They have asked Emery County for a letter of support. It is a project that the Trails Committee looked at and considered to be a worthy project for the county. This something that the Trails Committee has recommended to the Commissioners. Commissioner Ethan Migliori made a motion to approve a letter of support for Access Fund-Joe’s Valley Climbing Conservation Initiative for the Utah outdoor Recreation Infrastructure Grant Program. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) DISCUSSION AND APPROVAL OF TRAIL’S COMMITTEE GRANT FOR ACCESS FUND- JOE’S VALLEY CLIMBING CONSERVATION INITIATIVE TO USE AS PART OF THEIR MATCH TOWARDS MAKING DIRECT RECREATION ENHANCEMENTS TO THE CLIMBING RESOURCES THROUGHOUT JOE’S VALLEY.
Tina explained that Tyler Tyson-Access Fund has asked the Emery County Trails Committee for $5,000.00 to use towards the match for the grant that they are going after through the state. The Committee has looked this request over and after an interview by the staff a recommendation was made to approve that request and forwarded the request on to the Commissioners. Commissioner Paul Cowley asked where the $5,000.00 would come from? Tina stated that it will come from the restaurant tax. Half of the restaurant tax goes to the Trails Committee for trail improvement and development. Commissioner Migliori asked why the Trails Committee is going against their application cap of $2,500? If you do this you will be setting a president. Tina explained that they did this last year. There was another a big project that came to the Committee. The Trails Committee felt that with the size of the project that they needed the extra funds to push the project forward. So the Trails Committee felt that this project needed the extra funds for the project. With this project they have support from the Forest Service and the BLM. Their EA is in place and the NEPA is nearly completed. For a project to have this much support from our outside agencies, the Trails Committee felt it just made sense to move forward with it. Commissioner Ethan Migliori recommended staying with the $2,500.00 until the Trails Committee can adjust their policy to be up to $5,000.00. If this is the practice that you are going 6 COMMISSION MEETING MINUTES AUGUST 2, 2016 to do and the projects are getting bigger then you need to adjust you policy to allow for that. Commissioner Ethan Migliori made a motion to approve the application for $2,500.00 and recommend that the Trails Committee adjust their policy to allow for bigger projects. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(10) DISCUSSION AND APPROVAL TO RENEW CONTRACT WITH JOHN DEERE FOR BACKHOE/LOADER RENTAL OF $891 FOR ONE YEAR.
Road Supervisor, Wayde Nielsen explained that this is a renewal of the previous year’s contract. they have discontinued this program so this will be the last year the Road Department will be able to lease the equipment. The cost is $891.00 for one year. Commissioner Paul Cowley made a motion to approve a renewal contract with John Deere for backhoe/loader rental for $891.00 for one year. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(11) DISCUSSION AND POSSIBLE APPROVAL OF MODIFICATION TO THE COUNTY PROCUREMENT POLICY FOR ASSETS WITH A VALUE OVER $1 MILLION.
Commissioner Migliori explained that the modification to the County Procurement Policy is to provide for a different process for assets with a value over $1 million dollars. This new policy will provide manner in which the County may acquire, manage and dispose of real property to ensure we get top value for the asset and assures the citizens we have received the optimum value for the asset. Commissioner Paul Cowley made a motion to approve of Modification to the Emery County Procurement Policy by approving Ordinance 08-02-16. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(12) DISCUSSION AND APPROVAL OF LETTER OF CONSENT TO TRANSFER MEDICAID BEDS TO CASCADES.
A letter of consent is requested by the Utah Department of Health Division of Medicaid and Health Financing validating Emery County’s intent to transfer bed licences to Cascade. Commissioner Ethan Migliori made a motion to approve a letter of consent from Emery County to transfer Medicaid beds to Cascade. The motion was seconded by Commissioner Paul Cowley. The motion passed. 7 COMMISSION MEETING MINUTES AUGUST 2, 2016
(13) DISCUSSION AND APPROVAL OF COOPERATIVE AGREEMENT BY PUBLIC AGENCIES TO CREATE A NEW ENTITY TO MANAGE EMERGENCY MEDICAL SERVICES AND PROVIDE RULES OF GOVERNANCE.
Commissioner Keith Brady explained that this Cooperative Agreement has been in the works for two months now in an effort to resolve issues with EMS in Emery County. He recommended approval. Commissioner Ethan Migliori made a motion to approve of Cooperative Agreement by Public Agencies to Create a new entity to manage Emergency Medical Services and provide rules of Governance. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(14) DISCUSSION AND APPROVAL OF ARTICLES OF INCORPORATION OF THE EMERY COUNTY EMERGENCY MEDICAL SYSTEM.
Commissioner Ethan Migliori made a motion to approve of Articles of Incorporation of the Emery County Emergency Medical System. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(15) DISCUSSION AND APPROVAL OF BYLAWS OF THE EMERY COUNTY EMERGENCY MEDICAL SYSTEM.
Commissioner Ethan Migliori made a motion to approve the Bylaws of the Emery County Emergency Medical System. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(16) DISCUSSION OF THE MOU BETWEEN EMERY COUNTY AND ORANGEVILLE CITY IN ASSISTING THE COTTONWOOD RESTORATION PROJECT, WHEREIN ORANGEVILLE CITY AGREES TO CONTRIBUTE $8,000 IN CASH CONTRIBUTION TO THE PROJECT.
Commissioner Ethan Migliori made a motion to approve an MOU between Emery County and Orangeville City in assisting the Cottonwood Restoration Project, wherein Orangeville City Agrees to contribute $8,000.00 in cash contribution to the project. The motion was seconded by Commissioner Paul Cowley. The motion passed. 8 COMMISSION MEETING MINUTES AUGUST 2, 2016
(17) DISCUSSION OF THE MOU BETWEEN EMERY COUNTY AND CASTLE VALLEY SPECIAL SERVICE DISTRICT IN ASSISTING THE COTTONWOOD RESTORATION PROJECT, WHEREIN CVSSD AGREES TO CONTRIBUTE $17,624 IN CASH CONTRIBUTION TO THE PROJECT.
Commissioner Paul Cowley made a motion to approve an MOU between Emery County and Castle Valley Special Service District in assisting the Cottonwood Restoration Project, wherein CVSSD agrees to contribute $17,624.00 in cash contribution to the project. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(18) DISCUSSION OF THE LETTER OF INTENT COMPOSED BY THE EMERY COUNTY WEED AND MOSQUITO DEPARTMENT TO ALL CONCERNED PARTIES THAT THEY INTEND TO DISCHARGE PESTICIDES OVER OR NEAR MAJOR WATER BODIES AND AREAS THAT WILL NEED ATTENTION OVER THE NEXT FIVE YEARS.
Cory Worwood, Weed/Mosquito Department came before the Board of Commissioners to discuss a Letter of Intent to discharge pesticides over or near major water bodies for the purpose of controlling mosquitoes and noxious and invasive weeds. He explained that in 2011 the EPA required pesticides around bodies of water. The amount of pesticide is determined by how much water is treated. Utah decided to go with the minimum amount of pesticide. The Utah Legislature funded the fees for this treatment for the first two years. Emery County Weed/Mosquito has paid the fee which has been approximately $500.00 a year. This application is a renewal with the EPA for the next five years. Commissioner Paul Cowley made a motion to approve of the Letter of Intent composed by the Emery County Weed/Mosquito Department to all concerned parties that they intend to discharge pesticides over or near major water bodies and areas that will need attention over the next five years. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
Motion to leave the regular meeting and enter into an executive session to discuss acquisition or sale of real property including water rights or shares, and at the conclusion of the executive session to return to the regular meeting was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley, and the motion passed. 9 COMMISSION MEETING MINUTES AUGUST 2, 2016
(19) EXECUTIVE SESSION REGARDING ACQUISITION OR SALE OF REAL PROPERTY, INCLUDING WATER RIGHTS OR SHARES; PURSUANT TO U.C.A. §52-4-204 AND 52-4-205.
Present at an Executive Session was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, Confidential Secretary Maxine Fielder, and Melany Weaver from the Emery County Attorney’s Office.
(20) COMMISSION/ELECTED OFFICIALS REPORT.
Commissioner Migliori commented on the upcoming Sidewalk Jamboree this weekend and encouraged everyone to attend.
Commissioner Brady commented on the Castle Valley Pageant last week and coming up again this week.
(21) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: 1 COMMISSION MEETING MINUTES AUGUST 23,2016
MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COMPLEX, GREEN RIVER, UTAH AUGUST 23, 2016
Present at the meeting were: Commission Chairman Keith Brady, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Gayleen Cox, elected officials and citizens. Commissioner Paul Cowley was absent from the meeting. Therefore, Commission Chairman Keith Brady will step down throughout the meeting to execute motions as needed.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List # 241321 through and including #241540 was presented for payment.
Requisitions:
26-16 Highway 2005 Cat Dozer Tractor w/ Blade Upgrade $166,300.00 27-16 Sheriff Apple I-Pad Pro $629.99 28-16 Highway 2016 Cat Walk’n Roll Packer/Roller $26,395.00
There were no dispositions.
(2) APPROVAL OF MINUTES OF AUGUST 2, 2016 COMMISSION MEETING.
(3) APPROVAL OF BILL DELLOS TO THE HOUSING AUTHORITY BOARD.
(4) NOTIFICATION. KAREN RICHARDS WAS SELECTED AS COMMISSIONER PAUL COWLEY’S PART TIME CONFIDENTIAL SECRETARY WORKING 19 3/4 HOURS PER WEEK. GRADE 14.
(5) NOTIFICATION. MAEGAN CROSLAND WAS SELECTED AS COMMISSIONER KEITH 2 COMMISSION MEETING MINUTES AUGUST 23,2016
BRADY’S PART TIME CONFIDENTIAL SECRETARY WORKING 19 3/4 HOURS PER WEEK. GRADE 14.
(6) NOTIFICATION. BROCK WINN WAS SELECTED AS A PART TIME EQUIPMENT OPERATOR/DRIVER I WORKING 19 3/4 HOURS PER WEEK. GRADE 16.
(7) APPROVAL TO GIVE BROOKLYN OLSEN AND KATILYN CARTER A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF THEIR 6 MONTH ORIENTATION PERIOD.
(8) APPROVAL TO HIRE CLIVE WAYNE GORDON AS A FULL TIME EQUIPMENT OPERATOR/DRIVER I. GRADE 16.
(9) APPROVAL TO HIRE CLIFTON MCELPRANG AS A FULL TIME LUBE MECHANIC. GRADE 16.
(10) APPROVAL TO PROMOTE HUGH GRANGE AND EARL NELSON FROM AN EQUIPMENT OPERATOR/DRIVER I TO EQUIPMENT OPERATOR/DRIVER II. MOVE FROM GRADE 16 TO GRADE 17.
(11) APPROVAL TO HIRE LAURA HURST AS A FULL TIME DISPATCH I WITH FULL BENEFITS. WAGE GRADE.
(12) APPROVAL TO HIRE CINDY BOWERMAN AS THE BRANCH LIBRARIAN IN GREEN RIVER WITH PRORATED BENEFITS. WORKING 29 HOURS PER WEEK. GRADE 15.
(13) NOTIFICATION. JULIE STEUER SELECTED AS PART TIME ASSISTANT LIBRARIAN IN GREEN RIVER WORKING 16 HOURS PER WEEK. WAGE GRADE 7. 3 COMMISSION MEETING MINUTES AUGUST 23,2016
Commissioner Ethan Migliori made a motion to approve the consent agenda and it was seconded by Commissioner Keith Brady. The motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing
(2) PUBLIC COMMENT (LIMIT 3 MINUTES PER PERSON).
EMS Personnel Amy Walmarth an EMS Instructor and Training Officer from Green River, in generally speaking for the Green River EMS Personnel, stated that they would like to have been involved in the planning process for the recently approved EMS Program before decisions are made. She asked if there will be more discussions or is everything set and you are moving forward with plans? She stated that they are all for anything that will make the situation better. However, we are questioning how a non compensated board can administer an EMS Service.
Attorney Mike Olsen explained that the newly approved agency is moving forward. It is a done deal. The Affordable Health Care Act has prompted us to move into forming an agency. Who is going to sit on the board and how the agency will be formulated is still being discussed. There are approved documents in place that will outline how to start the agency. The board will make the decisions with respect to how the agency will function and administer funds (pay bills, payroll, etc).
Amy discussed the fact that before the breakdown of the EMS there was one person who was well compensated to administer the EMS program. Now you say the program will be administered by a non compensated board. She added she didn’t feel that should be a volunteer position.
Mike Olsen explained that there will be five garages and each garage will have a lead or manager that, he suspects will be a paid, part time position.
Commissioner Keith Brady indicated that he would discuss this more with her after the meeting. 4 COMMISSION MEETING MINUTES AUGUST 23,2016
Shalise Hughes representing the Green River Medical Center commented that the Center is facing loss of 70% of grant funding. She provided the Commissioners with a packet of information and request for a letter of support.
Commissioner Ethan Migliori made a motion to leave the regular Commission Meeting and move into a Public Hearing regarding Emery County’s General Plan and at the conclusion of the Public Hearing to return to the regular meeting. The motion was seconded by Commissioner Keith Brady. The motion passed.
(3) PUBLIC HEARING: EMERY COUNTY GENERAL PLAN.
Jeff Guymon, Planning and Zoning Director discussed that the purpose of the public hearing is to address 16 general points in the county’s general plan that the legislature has asked the counties to address. Emery County had been forward thinking and had already addressed many of these points in the previous general plan. The ones that were missing have been incorporated into the plan according to state law. Before it came to the Commission it has gone before the Public Lands Council and Ray Petersen has been working with Val Payne who is an expert in public lands and who has helped to formulate Emery County’s General Plan. The Planning Commission has had their public hearing and input. They have incorporated minor modifications as a result of that public process. Things to note, Mr. Payne wanted to establish our right in the process that if something moves forward on a federal or a state level that we will re-enforce our position in the general plan to more firmly establish our position. We want local representation in whatever bills come up or whatever happens in the future with regards to federal and state lands. It strengthens our position with regards to water. Which he felt is the life blood of Emery County. It has been reviewed by the State of Utah Water Engineers Office and local representative who had input and was a major contributor to the Plan. He indicated he felt that the Plan is a well thought out, well documented Plan. He indicated that going forward the zoning will reflect what is in the General Plan as well.
Ray Petersen commented that this was done in response to State Law, HB323 that required each county to write a resource management plan. We chose not to do that but to amend our General Plan to cover everything the state law required. It strengthens our General Plan. When state and federal planning processes come up that we can comment on we can now use the Plan like we have in the past. This is what Emery County’s position on this issue. It is a very good Plan.
Patsy Stoddard asked if North Emery’s Watershed Plan was included in this Plan?
Commissioner Brady indicated that North Emery’s Watershed Plan will be an addendum to the plan at a later date. 5 COMMISSION MEETING MINUTES AUGUST 23,2016
There were no additional comments or questions. The Commissioners returned to the regular meeting agenda.
(4) DISCUSSION AND APPROVAL OF EMERY COUNTY GENERAL PLAN.
Commissioner Ethan Migliori made a motion to approve Emery County’s General Plan. The motion was seconded by Commissioner Keith Brady. The motion passed.
(5) DISCUSSION AND APPROVAL OF GRANT APPLICATION TO HELP LOCAL ENTITIES COMPUTERIZE THEIR CEMETERY’S BURIAL RECORDS (NAMES, DATES, ETC.).
Utah Division of State History has offered another grant in the amount of $2,800.00 with a local match of $2,800.00 to computerize cemetery information for Scipio Pioneer, Lynndyl, Sigurd, Richfield Pioneer, Oasis, and Sutherland(approximately 1320 burials in Emery, Millard, Sanpete Sevier and Juab Counties). The work will be completed by Emery County Archives personnel.
Commissioner Ethan Migliori made a motion to approve of a Grant Application to help local entities computerize their cemetery’s burial records. The motion was seconded by Commissioner Keith Brady. The motion passed.
(6) DISCUSSION AND APPROVAL OF INTERLOCAL AGREEMENT BETWEEN EMERY AND CARBON COUNTY FOR ROAD MAINTENANCE.
Emery County Attorney Mike Olsen discussed an Interlocal Agreement between Emery County and Carbon County for road maintenance . He indicated that he was approached by Carbon County because they have interest in the Nuck Woodard Road. Apparently this is the only road that accesses the small community of Clear Creek. The other roads are Mohrland Road, Little Horse Canyon Road, West Mounds/Reef Road, Trough Springs Ridge Road and Lower Miller Creek Road. Each county collects fees from State of Utah B & C Road Fund. The Agreement has been presented to and approved by Carbon County Commission and agreed upon to maintain the roads.
Eric Luke commented that at one time the Nuck Woodard Road was closed by the Forest Service because of the Seely Fire. It has been reopened. The Forest Service proposed closing it again.
Commissioner Brady indicated that he attended a field trip to Nuck Woodard with the Forest Service. There was a culvert there that needed to be repaired which they did. If they want to 6 COMMISSION MEETING MINUTES AUGUST 23,2016 close it they will have to go through a scoping process to do that. That will be up to the Forest Service.
Eric asked ‘Is Carbon County’s intent to maintain that road and keep it open?’
Mike Olsen reported that they are maintaining this road for safety reasons for the Clear Creek community.
Mike asked Eric if he would like to see it closed? Eric indicated that during the closure of the road the wildlife in the area flourished, but at the same time he would not like to see any public road closed. Mike suggested he make comment when the scoping comment period opens up.
Mike indicated that with respect to this agreement we will be able to amend this agreement if the Forest Service does close the road.
Commissioner Ethan Migliori made a motion to approve of an Interlocal Agreement between Emery County and Carbon County for road maintenance. The motion was seconded by Commissioner Keith Brady. The motion passed.
(7) DISCUSSION AND APPROVAL OF LETTER OF INTENT BETWEEN EMERY CO. AND MATRIX 2, LLC. ON GREEN RIVER PROJECT.
Jordan Leonard reported that he has David Skidmore here today who is a developer. A SITLA Trust Land representative Ryan Torgeson was also present. Mr.Skidmore is wanting to do a project in the Industrial Park in Green River. He is working with SITLA to purchase the land. They are in the middle of negotiations. The letter of intent will assist Mr. Skidmore move further on to his project and get investors. It doesn’t tie the County to anything financially. The letter will allow Mr. Skidmore to go after financing. It will provide information to lenders. Mr. Torgesen commented that they are working to get the terms worked out so that the terms match up. He was not aware that the letter of intent was finalized. If it has been finalized he would like to review it. Commissioner Migliori indicated that the original letter of intent has minor changes from the final letter of intent. It deals mostly with easements. It is now a matter of making sure all the parties obligations have been finalized. The business is Matrix 2, LLC which is roughly 250 acres of solar panels to generate power.
Commissioner Ethan Migliori made a motion to move forward with approval of a letter of intent between Emery County and Matrix 2, LLC giving Mr. Torgeson, SITLA a day or two to review it incase he should have any concern, if SITLA is good with everything then move forward. The motion was seconded by Commissioner Keith Brady. The motion passed. 7 COMMISSION MEETING MINUTES AUGUST 23,2016
(8) DISCUSSION AND APPROVAL OF APPLICATION FOR BUREAU OF LAND MANAGEMENT (BLM) RIGHT-OF-WAY GRANT (ROW) FOR COUNTY ROAD #401.
Commissioner Keith Brady made a motion to approve application for BLM ROW Grant for County Road #401. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(9) DISCUSSION AND APPROVAL OF APPLICATION FOR BLM RIGHT-OF-WAY RENEWAL FOR COUNTY ROAD #211.
Commissioner Ethan Migliori made a motion to approve of application for BLM ROW renewal for County Road #211. The motion was seconded by Commissioner Keith Brady. The motion passed.
(10) RATIFICATION OF LETTER OF SUPPORT TO THE AMERICAN ALPINE CLUB. A THREE WAY PARTNERSHIP BETWEEN BLM, EMERY COUNTY, USFS TO ENDORSE THE SALT LAKE CLIMBERS ALLIANCE FOR A GRANT TO FUND THE SEASONAL LATRINES IN THE JOE’S VALLEY BOULDERING AREA FOR 2017.
Commissioner Keith Brady explained that the letter of support did not get sent in time. We can still do it and they will have it for future use. Commissioner Ethan Migliori made a motion to approve of a letter of support to the American Alpine Club, a three way partnership between BLM, Emery County, USFS to endorse the Salt Lake Climbers Alliance for a grant to fund the seasonal latrines in the Joe’s Valley bouldering area for 2017. The motion was seconded by Commissioner Keith Brady. The motion passed.
(11) DISCUSSION AND APPROVAL OF THE RECOVERY AGREEMENT BETWEEN EMERY COUNTY HOUSING AUTHORITY AND THE US DEPT. OF HOUSING AND URBAN DEVELOPMENT AND EMERY COUNTY COMMISSIONERS.
Commissioner Migliori explained EC Housing Authority has been through the process of changing their management. This is the recovery agreement that says that the County has no problem with the process. The Housing Board has approved it. There is no financial obligation for the County. Commissioner Ethan Migliori made a motion to approve of the Recovery 8 COMMISSION MEETING MINUTES AUGUST 23,2016
Agreement between Emery County Housing Authority and the US Dept. of Housing and Urban Development and Emery County Commissioners. The motion was seconded by Commissioner Keith Brady. The motion passed.
(12) DISCUSSION AND APPROVAL OF WAGE INCREASE FOR TATE MANZANARES OF THE EMERY COUNTY ROAD MAINTENANCE SHOP.
Commissioner Ethan Migliori made a motion to approve a wage increase for Tate Manzanares of the Emery County Road Maintenance Shop. The motion was seconded by Commissioner Keith Brady. The motion passed.
(13) DISCUSSION AND APPROVAL TO RELEASE A RFP SEEKING PROFESSIONAL ASSISTANCE AND TO SEE IF IT IS ADVANTAGEOUS TO SELL THE EMERY COUNTY CARE CENTER.
Commissioner Migliori explained that for a couple of years now discussion has been whether Emery County should still be in the business of owning a care center. Through support of the Emery County Care Center Board they are in the position where they are ready to release an RFP to see if it is advantageous to sell the Emery County Care Center. Commissioner Ethan Migliori made a motion to approve releasing an RFP seeking professional assistance to see if it is advantageous to sell the Emery County Care Center. The motion was seconded by Commissioner Keith Brady. The motion passed.
(14) DISCUSSION AND APPROVAL OF A MEDICAL OFFICE BUILDING LEASE AGREEMENT BETWEEN CASTLEVIEW HOSPITAL LLC, (EMERY MEDICAL CENTER) AND EMERY COUNTY FOR THE AMBULANCE STORAGE AT THE EMERY MEDICAL CENTER.
Commissioner Brady indicated that he was contacted by Mark Hollyoak of Castleview Hospital who informed him that after they did an audit they found out that they do not have an agreement with the county to lease the building to house the ambulance. This is a straight forward agreement to lease the building to house the ambulance. It’s a liability issue. Mike Olsen indicated that there are insurance requirements that need to be met. Commissioner Keith Brady made a motion to approve the Medical Office Building Lease Agreement between Castleview Hospital, LLC, pending clearance from Mary Huntington and our insurance carrier. The motion 9 COMMISSION MEETING MINUTES AUGUST 23,2016 was seconded by Commissioner Ethan Migliori. The motion passed.
(15) APPROVAL TO RENEW GUARDIAN FLIGHT INSURANCE FOR ALL FULL TIME EMPLOYEES AT $30 PER YEAR. All PART TIME EMPLOYEES CAN PURCHASE THIS THROUGH PAYROLL DEDUCT FOR THE SAME PRICE.
Commissioner Keith Brady explained that we have done this in years past and it has been a good benefit to the employees. Commissioner Keith Brady made a motion to approve renewal of Guardian Flight Insurance for all full time employees at $30.00 per year. All part time employees can purchase this through payroll deduction at the same price. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(16) DISCUSSION AND APPROVAL OF THE AGREEMENT BETWEEN EMERY COUNTY AND DALEN JOHNSON TO PROVIDE MEDICAL SERVICES FOR THE JAIL INMATES.
The County had this same contract with Lowell Morris who has moved to Florida. This contract is between Emery County and Dalen Johnson to provide the same medical services for the jail inmates. Commissioner Keith Brady made a motion to approve an agreement between Emery County and Dalen Johnson to provide medical services for jail inmates. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(17) DISCUSSION AND APPROVAL OF THE AGREEMENT BETWEEN EMERY COUNTY AND DALEN JOHNSON TO PROVIDE JAIL RISK NEEDS SCREENING DIAGNOSIS AND ASSESSMENTS.
Commissioner Ethan Migliori made a motion to approve an agreement between Emery County and Dalen Johnson to provide jail risk needs screening diagnosis and assessments. The motion was seconded by Commissioner Keith Brady. The motion passed. 10 COMMISSION MEETING MINUTES AUGUST 23,2016
(18) DISCUSSION AND APPROVAL OF THE AGREEMENT BETWEEN EMERY COUNTY AND JOHN S. MONTGOMERY, M.D. TO SUPERVISE DALEN JOHNSON IN PROVIDING THE JAIL RISK AND NEEDS SCREENING DIAGNOSIS AND ASSESSMENTS.
Not necessary. Tabled.
(19) DISCUSSION AND APPROVAL OF CONTRACT WITH CREATIVE AGENCY HUB.
Jordan Leonard indicated that they have been on many conference calls with HUB to make sure they are the right marketing firm for what the Travel Council is looking for. Jordan explained they have finally come to an agreement with HUB to market Emery County. They will develop billboards, marketing and other advertising strategies to market Emery County. Our sweet spot is Green River with hotels and restaurants, but we want people coming to the other side of the county also to recreate. We think HUB is the right fit for the job. We want to piecemeal the payment so it won’t be a chunk of money at the start. Once we are happy with what they have done we will move on to the next step. We want to pay them as services are rendered. Mike Olsen reviewed the contract with regards to cancellation of the contract. Commissioner Migliori indicated that they have done good work in other areas and he doesn’t see that as a huge concern. Commissioner Ethan Migliori made a motion to approve a contract with creative agency HUB. The motion was seconded by Commissioner Keith Brady. The motion passed.
(20) DISCUSSION AND APPROVAL OF A FULL PAGE AD WITH LOCAL BUSINESS BUY-IN IN DIRT WHEELS MAGAZINE, FEBRUARY ISSUE.
Tina Carter explained that this is an ad approved by the Travel Council to have a one page ad in Dirt Wheels Magazine. There is a buy-in from the businesses. We pay the majority of the cost but we have businesses buy-in because the goal is to drive individuals to the businesses. Commissioner Keith Brady made a motion to approve a full page ad with local business buy-in in Dirt Wheels Magazine’s February Issue. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(21) DISCUSSION AND APPROVAL TO HAVE UTAH.COM GENERATE EMAIL LEADS.
Tina Carter indicated that they have done this in the past. Businesses have received good leads 11 COMMISSION MEETING MINUTES AUGUST 23,2016 from them making it a good return on their investment. This year the state will pay half the investment. Commissioner Ethan Migliori made a motion to approve the Utah.com email leads. The motion was seconded by Commissioner Keith Brady. The motion passed.
(22) DISCUSSION AND APPROVAL TO ADVERTISE AN RFP FOR A COUNTY EVENTS COORDINATOR.
Commissioner Brady explained that the County Commissioners received a letter of resignation that has prompted the advertising of an RFP for a county Events Coordinator. Commissioner Ethan Migliori made a motion to approve advertising for an RFP for a County Events Coordinator. The motion was seconded by Commissioner Keith Brady. The motion passed.
(23) DISCUSSION AND APPROVAL OF PARCELS IN ELMO TO BE SOLD TO ADJACENT LANDOWNERS.
Jeff Guymon explained that there is a strip of property that the County acquired in a tax sale that covers the access to three parcels. He suggested that to clear this up that the County consider selling the parcel to an adjacent property owner. One parcel is Elmo Town. Mike Olsen reviewed the situation. The parcel was originally one property owner. A portion of the taxes were not paid. The county went in and assessed a value of that portion. The county took the frontal parcel in a tax sale. He suggested offering the property for sell to the adjacent property owners because it is the front of their property. What initiated this discussion is one of the properties is up for sale. Commissioner Migliori suggested that the land owner needs to do a survey to avoid issues and make sure it is accurate. Mike indicated that the County Assessor has placed a value on the landowners portion. Two lots are $432 and one is $270.00. Representative of the property owner Raymond Hollar was present to discuss the property which is up for sale. It was decided that the adjacent land owner Raymond Hollar would be able to purchase the property for $432.00. Commissioner Ethan Migliori made a motion to approve the sell of parcel #01-070D-0008 to Raymond Hollar. The motion was seconded by Commissioner Keith Brady.
(24) DISCUSSION AND APPROVAL TO PARTNER WITH RUA.
Commissioner Brady and Commissioner Migliori asked to table this for now to allow time to attend a meeting to see if it is worth buying into a partnership. Commissioner Ethan Migliori made a motion to table this item. The motion was seconded by Commissioner Keith Brady. The motion passed. 12 COMMISSION MEETING MINUTES AUGUST 23,2016
(25) DISCUSSION AND APPROVAL TO AUTHORIZE PAYMENT TO TYLER JEFFS AS RECOMMENDED BY THE TRAVEL COUNCIL.
Mike Olsen talked about previous approval to authorize payment to Tyler Jeffs as recommended by the Travel Council. Tyler made application through the Travel Council to put up a billboard in Huntington. At some point after the board approved that amount, Brenda brought it to their attention that perhaps this may cause an auditing problem. It technically does not meet the criteria for giving a grant for such a thing. Mike indicated he looked into it and talked with several other elected officials and decided that was probably true from an auditing standpoint. Somewhere between the time Brenda brought it to their attention and the time the Travel Council approved the grant, Mr. Jeffs purchased the billboard. He has spent the money, he relied on the Travel Council’s approval to move forward with purchase of the billboard. He didn’t understand that it had to go through Commission Meeting before the money was approved. The trouble we have now is he relied on that contract with the Travel Council and the county has some legal obligation to pay him the money. Mike recommended we pay Mr. Jeffs, but not pay from TRT funds because it doesn’t meet the qualifications. He added his observation of the situation. He does not think that the Travel Council purposely did not follow the qualifications in approving this grant. He thinks that they were short on personnel. They have since added Jordan to the staff which will help with that. He felt it was a training issue rather than an intentional act. Mr. Leonard has had training and now knows what is required to qualify going into the future. The Travel Council needs to give notice that the applicant can not rely on the Travel Council’s approval they are an advisory council for the Commission. They are good people working hard. They made a mistake, but they have had training for moving forward into the future.
Commissioner Ethan Migliori made a motion to authorize payment of $1,600.00 to Mr. Jeffs as recommended by the Travel Council. The motion was seconded by Commissioner Keith Brady. The motion passed.
(26) DISCUSSION AND APPROVAL TO FOLLOW PROCEDURES AND POLICY TO SELL THE BILLBOARD CURRENTLY BEING LEASED BY TYLER JEFFS.
Tabled. 13 COMMISSION MEETING MINUTES AUGUST 23,2016
(25) COMMISSION/ELECTED OFFICIALS REPORT.
Attorney Mike Olsen explained that he has prepared a draft lease agreement for the Weed/Mosquito building which was discussed in previous meetings. The school year began today and the instructor is anxious to get his program going. Commissioner Migliori indicated that the county wants to make sure the building is safe before the lease is approved. Hopefully we can make it work by the next Commission meeting.
Commissioner Migliori reported on discussions regarding road funds. He is watching this issue closely and will report to the other Commissioners as soon as there is more information.
Commissioner Brady reported that he and Jordan have been working with the state on aeronautics industry looking for manufacturing partners.
The Fair Committee is working on fair plans for next year. Next meeting is Sept. 20. 2016.
(26) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
SEPTEMBER 6, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Ethan Migliori, Commissioner Paul Cowley, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS AND DISPOSITIONS.
The Warrant Check Edit List # 241557 through and including # 241643 was presented for payment.
There were no requisitions.
Dispositions were presented for a printer from the Library #580-7236, 7 stacking chairs,10 lounge chairs, and 3 market umbrellas from the Aquatic Center.
(2) APPROVAL OF MINUTES FOR AUGUST 23, 2016 COMMISSION MEETING.
(3) APPROVAL TO GIVE JUSTIN TRUMAN A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF HIS 6 MONTH ORIENTATION PERIOD AS THE FOREMAN. GRADE 22.
(4) APPROVAL TO GIVE ADAM GARDNER A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF HIS 6 MONTH ORIENTATION PERIOD AS A PART TIME EQUIPMENT OPERATOR/DRIVER I. GRADE 16.
(5) NOTIFICATION. MAXINE FIELDER WAS SELECTED AS COMMISSIONER ETHAN MIGLIORI’S PART TIME CONFIDENTIAL SECRETARY WORKING 19 3/4 HOURS PER WEEK. GRADE 14. 2 COMMISSION MEETING MINUTES SEPTEMBER 6, 2016
(6) APPROVAL TO PROMOTE SAVAHNA HALL TO HEAD LIFEGUARD. MOVE FROM GRADE 3 TO GRADE 5.
(7) APPROVAL FOR JOEL DORSCH TO TAKE THE PLACE OF SCOTT LABRUM ON THE REC. BOARD.
(8) APPROVAL FOR OUT OF STATE TRAVEL FOR NATALIE HUMPHREY TO ATTEND A GRANT WRITING WORKSHOP IN GRAND JUNCTION, CO IN OCTOBER.
(9) APPROVAL FOR APPLICATION OF BUSINESS LICENSE FOR KATIE SITTERUD, MISS KATE’S COUNTRY ROAD PRESCHOOL.
(10) APPROVAL FOR LEON MCELPRANG TO FILL OPEN SEAT ON PUBLIC LANDS BOARD.
Motion to approve the Consent Agenda was made by Commissioner ,seconded by Commissioner and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing was pulled.
(2) PUBLIC COMMENT ( 3 MINUTE LIMIT PER PERSON)
No comments or questions.
(3) RATIFICATION OF PLAN SETS FOR EMERY COUNTY EMERGENCY WATERSHED PROTECTION PROJECT.
Commissioner Paul Cowley made a motion to ratify plan sets for Emery County Emergency Watershed Protection Project. The motion was seconded by Commissioner Ethan Migliori. The 3 COMMISSION MEETING MINUTES SEPTEMBER 6, 2016 motion passed.
(4) CONSIDERATION AND APPROVAL OF BIDS RECEIVED FOR WATERSHED PROTECTION PROJECT.
Bids were opened for the Emergency Watershed Protection Project.
1) Jackson Excavation $470,310.00 2) Johansen Construction Inc. $649,878.00 3) Nelco $425,699.00 4) Double E Construction $719,368.00 5) Staker/Parson-Nielson Construction $325,072.00 6) Harrison Field Services $519,437.00
Commissioner Ethan Migliori made a motion to have one of the Commissioners and J & T Engineering review the bids to determine comparative bids and award the bid to the low bidder. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) DISCUSSION AND APPROVAL OF WAIVER FOR ENCROACHMENT PERMIT FOR THE NRCS-EWP QUITCHUPAH CREEK PROJECT LOCATED PRIMARILY IN SEVIER COUNTY THAT EXTENDS APPROXIMATELY 300 FEET INTO EMERY COUNTY.
Wayde Nielsen discussed a waiver for encroachment permit for the NRCS-EWP Quitchupah Creek Project. He explained that the project is primarily in Sevier County and extends approximately 300 feet into Emery County. Wayde indicated that in his opinion it did not require an encroachment permit. Therefore, he requested a waiver of an encroachment permit for the project. Commissioner Paul Cowley made a motion to waive the need for an encroachment permit for the NRCS-EWP Quitchupah Creek Project. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(6) DISCUSSION AND APPROVAL OF CASTLE COUNTRY ROBOTICS AGREEMENT TO USE COUNTY BUILDING.
Attorney Mike Olsen indicated that he is comfortable with the lease document. Mr. Murray, administrator over the program as well as the school district office has reviewed the document 4 COMMISSION MEETING MINUTES SEPTEMBER 6, 2016 and is comfortable with it also. Commissioner Ethan Migliori made a motion to approve an agreement with Castle Country Robotics to use the old Weed/Mosquito building for their program. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(7) DISCUSSION AND APPROVAL OF TRAIL’S COMMITTEE AND STAFF TO ATTEND ANNUAL UTAH OUTDOOR SUMMIT.
Jordan Leonard explained that the Trail’s Committee sees the value in attending the annual Utah Outdoor Summit. They would like to go as a group with as many of the committee that would like to go. They have chosen the October 5 th session in Moab. This is a one day event. Jordan requested approval to invite Trail’s Committee staff to attend the summit and have the Travel Bureau pay for the ticket. Commissioner Paul Cowley made a motion to approve Trail’s Committee and staff to attend the annual Utah Outdoor Summit in Moab on October 5, 2016. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(8) DISCUSSION AND APPROVAL OF GET IN THE WILD FAM TOUR CONTRACT.
Jordan Leonard discussed a FAM Tour Independent Service Provider Agreement with Get In The Wild a tour company from the Hanksville, Utah area. They offer guided canyoneering adventure tours which includes hiking, scrambling, canyoneering, backpacking, rock-art tours, outlaw tours and yoga in the wild. This will be mostly in the Goblin Valley area, but they are hoping to lure the tour into Green River. In return they users will write favorable articles in magazines and such that will entice others to visit our area. Commissioner Ethan Migliori made a motion to approve a FAM Tour Independent Service Provider Agreement with Get In The Wild. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) DISCUSSION AND APPROVAL TO SIGN MOU’S WITH OFFICE OF TOURISM FOR THE AWARDED GRANT FUNDS FOR AAA, GO WEST, UTAH.COM & MARKETING.
Commissioner Paul Cowley made a motion to approve the signing of MOU’s with the Office of Tourism for the awarded grant funds for AAA, Go West, Utah.com & Marketing. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 5 COMMISSION MEETING MINUTES SEPTEMBER 6, 2016
(10) DISCUSSION AND APPROVAL AAA CONTRACT.
Commissioner Paul Cowley made a motion to move forward with a contract with AAA. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(11) DISCUSSION AND APPROVAL UTAH .COM CONTRACT.
Commissioner Paul Cowley made a motion to move forward with a contract with UTAH.COM. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(12) RATIFICATION OF INTERLOCAL AGREEMENT WITH SPECIAL SERVICE DISTRICT #1 REGARDING CONSTRUCTION OF A DIP ON TEMPLE MOUNTAIN ROAD.
Wayde Nielsen explained that he approached J & T Engineering to get a price to repair a dip in Temple Mountain Road. It was determined that he did not have enough money in the Road budget to complete the project. Creating a change order will allow SSD #1 to pick up the difference on the project cost. This agreement with SSD#1 will allow this to happen. Commissioner Paul Cowley made a motion to approve an Interlocal Agreement with SSD#1 for construction of a dip on Temple Mountain Road. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(13) DISCUSSION AND APPROVAL OF INTELOCAL AGREEMENT WITH UTAH LOCAL GOVERNMENTS TRUST.
ULGT recently conducted an audit and were made aware of the fact that they do not have a current Interlocal Agreement with Emery County. This agreement has been updated. Commissioner Ethan Migliori made a motion to approve of an Interlocal Agreement with Utah Local Governments Trust. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(14) DISCUSSION AND APPROVAL TO ADD PRICE FOR SUPER SENIORS (75 AND OVER) AT THE EMERY COUNTY AQUATIC CENTER AT $1.00.
Shannon Hiatt requested approval to offer $1.00 passes for what he has named Super Seniors (75 and over) at the Aquatics Center. This is an effort to encourage seniors to maintain a healthy 6 COMMISSION MEETING MINUTES SEPTEMBER 6, 2016 lifestyle by making it affordable to use the pool. Commissioner Ethan Migliori made a motion to approve adding the price of $1.00 for Super Seniors pool pass fee at the Emery County Aquatic Center. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(15) COMMISSION/ELECTED OFFICIALS REPORT.
Commissioner Migliori reported on attending meetings with Utah Association of Counties where they are continuing efforts regarding Centrally Assessed Taxes.
Commissioner Brady reported on attending Solutions Summit where they discussed the economy and jobs and educational changes in accreditation. The USFS will hold an open house in the Courthouse from 5-7pm to discuss moving forward with their plan revision. Lunch & Learn will be on the 21 st of September. Focus on Bouldering and its economic impact on the county.
Commissioner Cowley talked about the fact that Oregon will shut down its last coal fueled power plant this year. He talked about discussions regarding the deep sea port needed to ship coal to other countries.
(16) ADJOURN
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF THE EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
SEPTEMBER 15, 2015
Present at the meeting was Commission Chairman Ethan Migliori, Commissioner Paul Cowley, Commissioner Keith Brady, Deputy Attorney Brent Langston, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS AND DISPOSITIONS.
The Warrant Check Edit List #237780 through and including #237894 was presented for payment.
There were no requisitions.
Dispositions were presented for the following: 410-5378, 1992 Ranco Belly Dump (trade-in) 410-5379, 1992 Ranco Belly Dump (trade-in) 410- 6167 1994 Clements Pup Belly Dump (trade-in) 410-6170 1994 Clements Pup Belly Dump (trade-in) 410-6200 1994 Dolly (trade-in)410-6199 1994 Dolly (trade-in)
(2) APPROVAL OF BUSINESS LICENSE FOR DOUBLE DIAMOND LLC.
(3) APPROVAL TO REHIRE STEVE WHITFIELD, KACIE HEALY, RIKKO BOLOTAS , AND LES ANDERSON AS SEASONAL RUSSIAN OLIVE LABORERS. WAGE $12.00 PER HOUR.
(4) APPROVAL TO PROMOTE JONATHON MINCHEY TO PATROL DEPUTY II FOR 3 CONSECUTIVE YEARS ON THE ROAD. MOVE FROM GRADE 16 TO GRADE 17. EFFECTIVE 9-27-15. 2 COMMISSION MEETING MINUTES SEPTEMBER 15, 2015
(5) APPROVAL OF OUT-OF STATE TRAVEL FOR RAY PETERSEN AND ETHAN MIGLIORI TO WASHINGTON DC FOR PUBLIC LANDS ISSUES.
(6) APPROVAL OF COMMISSION MEETING MINUTES DATED SEPTEMBER 1, 2015.
Commissioner Paul Cowley made a motion to approve the Consent Agenda with a post note to #5 . The motion was seconded by Commissioner Keith Brady. The motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM CONSENT AGENDA
Commissioner Migliori asked to change #5 on the Consent Agenda. The Commissioner traveling to Washington D.C. may change as they near the date of travel.
(2) DISCUSSION AND APPROVAL OF RESOLUTION ADOPTING THE AMENDMENTS TO THE EMERY COUNTY PERSONNEL POLICIES AND PROCEDURE MANUAL.
Commissioner Migliori explained that the Commissioners and County Attorney have determined that combining item # 2 and #3 would be sufficient to move forward with adopting amendments to the Emery County Personnel Policies and Procedure Manual. Commissioner Migliori asked if anyone had any questions or if any further discussion was necessary before moving forward? There was no additional questions of discussion. Therefore, Commissioner Keith Brady made a motion to approve Resolution 9-15-15A rescinding the old resolution and adopting a new Emery County Personnel Policies and Procedures Manual. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(3) CONSIDERATION AND APPROVAL OF RESCINDING RESOLUTION AMENDING THE EMERY COUNTY PERSONNEL POLICY.
See agenda item #2 3 COMMISSION MEETING MINUTES SEPTEMBER 15, 2015
(4) TERRY ARCHIBALD, DISCUSSION OF EAGLE SCOUT PROJECT AT CASTLE DALE SENIOR CENTER TO ADD A NEW SIDEWALK. CONSIDERATION AND APPROVAL OF PROJECT AND DONATION TOWARDS IT.
Terry Archibald and his father Russ Archibald came before the Board of Commissioners to discuss an Eagle Scout Project at Castle Dale Senior Center to add a new sidewalk/ramp. Commissioner Cowley has reviewed the project along with the Planning & Zoning Director and engineer. Nielson Construction has donated 2 yards of cement towards the project. Other materials needed for the project are estimated to be $515.00. Terry estimated the project will take 20 to 30 hours to complete. Commissioner Cowley expressed approval for the project adding that the Sr. Citizens and county will benefit from this project. Commissioner Paul Cowley made a motion to approve an Eagle Scout Project at the Castle Dale Senior Center and to approve up to $515.00 for the project. The motion was seconded by Commissioner Keith Brady. The motion passed. Commissioner Cowley asked that Terry keep track of his time and take photos of the project so he can report back to the Commissioners after the project’s completion.
(5) CONSIDERATION AND APPROVAL OF BOARD OF EQUALIZATION (BOE) CLOSURE.
Commissioner Keith Brady made a motion to close Board of Equalization for 2015. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) CONSIDERATION AND APPROVAL OF BOE CHANGES FOR FY 2015.
Commissioner Keith Brady made a motion to approve of BOE changes for 2015 as presented. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(7) CONSIDERATION AND APPROVAL OF VETERAN, BLIND AND HOMEOWNER’S TAX CREDIT ABATEMENTS.
Clerk/Auditor Brenda Tuttle presented a list of applicants for the veteran, blind and homeowner’s tax credit abatements. She explained that all the applicants have met each program’s specific requirements. Commissioner Keith Brady made a motion to approve of veteran, blind and homeowner’s tax credit abatements for 2015. The motion was seconded by Commissioner Paul 4 COMMISSION MEETING MINUTES SEPTEMBER 15, 2015
Cowley. The motion passed.
(8) CONSIDERATION AND APPROVAL OF LOW INCOME TAX ABATEMENTS FOR RYAN COWLEY AND BLAIR LARSEN.
Clerk/Auditor Brenda Tuttle presented applications for low income abatements for Ryan Cowley and Blair Larsen. The low income abatement is for citizens with disability who are under 65 and would have a hardship paying the property tax. The abatement is a Commissioner adjustment and can be up to 50% off the tax owing. Commissioner Keith Brady expressed a desire to have more information regarding the applicants’s situation. Commissioner Paul Cowley informed the Commissioner that he would have exempt himself from this matter because Ryan Cowley is his brother. Commissioner Keith Brady made a motion to table this matter pending additional information from the applicants. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) CONSIDERATION AND APPROVAL OF RESOLUTION IN SUPPORT OF DESIGNATING CLEVELAND LLOYD DINOSAUR QUARRY AS A NATIONAL MONUMENT AS PART OF THE PUBLIC LANDS INITIATIVE (PLI)
The Board of Commissioners discussed a resolution in support of designating Cleveland-Lloyd Dinosaur Quarry as a national monument as part Public Lands Initiative. Commissioner Brady expressed approval and support for the designation. Commissioner Cowley stated he was in favor of the designation saying it was a plus to the county. The Emery County Public Lands Council wants the designation included as part of the Public Lands Initiative (PLI) . Commissioner Paul Cowley made a motion to approve Resolution 9-15-15B in support of designating Cleveland-Lloyd Dinosaur Quarry as a national monument as part of the Public Lands Initiative. The motion was seconded by Commissioner Keith Brady. The motion passed.
(10) CONSIDERATION AND APPROVAL OF CONTRACT WITH RANDY ANDERSON FOR SERVICES TO ADVERTISE AND HOLD A COUNTY AUCTION.
The Commissioners have set a tentative date of October 24 th to hold a county auction to sell county owned property such as computers, desks, file cabinets, autos and other equipment to the public. Randy Anderson advertises and conducts these type of auctions. Commissioner Paul Cowley made a motion to contract with Randy Anderson for services to advertise and hold a 5 COMMISSION MEETING MINUTES SEPTEMBER 15, 2015 county auction. The motion was seconded by Commissioner Keith Brady. The motion passed.
(11) CONSIDERATION AND APPROVAL OF AMENDMENT TO EXHIBIT A OF COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING PLAN AND FINANCIAL PLAN BETWEEN EMERY COUNTY AND MANTI-LA SAL NATIONAL FOREST.
Commissioner Keith Brady made a motion to approve Amendment to Exhibit A of the Cooperative Law Enforcement Annual Operating Plan and Financial Plan between Emery County and Manti-LaSal National Forest. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(12) CONSIDERATION AND APPROVAL OF EMERY COUNTY LIBRARY KINDLE CIRCULATION POLICY AND BORROWING AGREEMENT.
The County Attorney and Emery County Library Board have reviewed the Kindle Circulation Policy and Borrowing Agreement and recommend approval. Commissioner Keith Brady made a motion to approve the Agreement. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(13) CONSIDERATION AND APPROVAL OF AN RFP TO HIRE/CONTRACT WITH A DESIGN FIRM FOR MARKETING STRATEGY FOR THE EMERY COUNTY TRAVEL BUREAU.
Commissioner Paul Cowley made a motion to approve of an RFP to hire/contract with a design firm for marketing strategy for Emery County Travel Bureau. The motion was seconded by Commissioner Keith Brady. The motion passed.
(14) CONSIDERATION AND APPROVAL OF CONSTRUCTION EASEMENT APPLICATION FROM BUREAU OF RECLAMATION TO ASPHALT THE REMAINDER OF THE HUNTINGTON STATE PARK TRAIL SYSTEM.
Commissioner Migliori explained that the construction easement from Bureau of Reclamation will allow the remainder of the Huntington State Park Trail System to be paved. Commissioner 6 COMMISSION MEETING MINUTES SEPTEMBER 15, 2015
Paul Cowley made a motion to approve of Construction Easement application from Bureau of Reclamation to asphalt the remainder of the Huntington State Park Trail System. The motion was seconded by Commissioner Keith Brady. The motion passed.
(15) CONSIDERATION AND APPROVAL OF EMERY COUNTY BEER TAX FUND ANNUAL REPORT FOR FY2015.
Commissioner Keith Brady made a motion to approve of Emery County Beer Tax Fund Annual Report for FY2015. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(16) APPOINTMENT OF KENNETH GUNTER TO FILL AN UNEXPIRED TERM ON NORTH EMERY WATER USER’S SPECIAL SERVICE DISTRICT BOARD.
Bruce Wilson has resigned from the North Emery Water User’s Special Service District. Commissioner Paul Cowley made a motion to appoint Kenneth Gunter to fulfill the unexpired term on the NEWUSSD Board. The motion was seconded by Commissioner Keith Brady. The motion passed.
(17) COMMISSION/ELECTED OFFICIAL REPORTS.
Commissioner Brady
Commissioner Brady reported on the annual weed tour held in Green River. This is for those individuals who handle pesticides. They receive credits for attending the tour. Melon Days will be this weekend in Green River.
Commissioner Cowley
Commissioner Cowley reminded everyone of the fall burn window. Exact dates were not clear at this time.
Commissioner Migliori
Commissioner Migliori reported that the Resource Management Plan is nearly complete. There are about 5 areas that they still need to work on. They hope to have it complete in under a year. 7 COMMISSION MEETING MINUTES SEPTEMBER 15, 2015
(18) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
SEPTEMBER 20, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Ethan Migliori, Commissioner Paul Cowley, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS AND DISPOSITIONS.
The Warrant check Edit List # 241683 through and including # 241795 was presented for payment.
Requisitions were presented for the following:
REQUISITION DESCRIPTION AMOUNT
29-16 Generator, Generac 22kw model#6551 With electric transfer panel Sheriff/Communications $6,111.65
30-16 100 amp power supply w/monitoring DC power distribution panel w/ethernet Sheriff/Communications $,2769.00
31-16 Tripplite rack mount 1500va UPS Sheriff/Communications $ 626.33
There were no dispositions.
(2) APPROVAL OF MINUTES FROM THE SEPTEMBER 6, 2016 COMMISSION MEETING.
(3) NOTIFICATION. SHANNON HIATT SELECTED DAKOTA WRIGHT AND KELDON GUYMON AS PART TIME LIFEGUARDS WORKING UP TO 19 3/4 HOURS PER WEEK. WAGE GRADE 3. 2 COMMISSION MEETING MINUTES SEPTEMBER 20, 2016
(4) APPROVAL TO GIVE WADE HANCOCK AND ROBERT BENNETT A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF THEIR 6 MONTH ORIENTATION PERIOD.
Motion to approve the Consent Agenda was made by Commissioner Paul Cowley, seconded by Commissioner Ethan Migliori, and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing
(2) PUBLIC COMMENT (3 MINUTE LIMIT PER PERSON)
No comments.
(3) RATIFICATION OF RETAINER AGREEMENT WITH SMITH HARTVIGISEN TO ADVISE AND REPRESENT THE EMERY COUNTY CAREER SERVICE COUNCIL.
Commissioner Ethan Migliori made a motion to ratify a retainer agreement with Smith Hartvigisen to advise and represent the Emery County Career Service Council. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(4) DISCUSSION AND APPROVAL OF ASSURANCES RELATING TO REAL PROPERTY ACQUISITION FOR THE COTTONWOOD CREEK PROJECT- WATER TREATMENT PLANT (ADS-78) IN CONNECTION WITH THE INSTALLATION OF PROJECT MEASURES WHICH INVOLVE FINANCIAL ASSISTANCE FURNISHED BY THE NATURAL RESOURCES CONSERVATION SERVICE (NRCS)
Commissioner Ethan Migliori made a motion to approve of Assurances relating to real property acquisition for the Cottonwood Creek Project-Water Treatment Plant (ADS-78) in connection with the installation of project measures which involve financial assistance furnished by the 3 COMMISSION MEETING MINUTES SEPTEMBER 20, 2016
Natural Resources Conservation Service (NRCS). The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) DISCUSSION AND APPROVAL OF ASSURANCES RELATING TO REAL PROPERTY ACQUISITION FOR THE COTTONWOOD CREEK PROJECT-BARKER RESIDENCE (ADS-78) IN CONNECTION WITH THE INSTALLATION OF PROJECT MEASURES WHICH INCLUDE FEDERAL ASSISTANCE FURNISHED BY THE NATURAL RESOURCES CONSERVATION SERVICE (NRCS)
Commissioner Paul Cowley made a motion to approve of assurances relating to real property acquisition for the Cottonwood Creek Project-Barker Residence (ADS-78) in connection with the installation of project measures which include federal assistance furnished by the Natural Resources Conservation Service (NRCS). The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(6) DISCUSSION AND APPROVAL OF RIGHT OF WAY EASEMENT ACROSS EMERY COUNTY PROPERTY TO ACCOMMODATE A WATER PIPELINE TO DELIVER WATER FROM INTERWEST MINING’S DEER CREEK MINE TO THE HUNTINGTON POWER PLANT.
Attorney Mike Olsen indicated that he along with Wayde Nielsen and Jeff Guymon have reviewed the ROW and all approved. Commissioner Ethan Migliori made a motion to approve of Right-of-Way easement across Emery County property to accommodate a water pipeline to deliver water from Interwest Mining’s Deer Creek Mine to the Huntington Power Plant. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(7) DISCUSSION AND APPROVAL OF CONTRACT OF THE AWARDED GRANT TO DIGITIZE CEMETERY RECORDS AND SUBMIT THOSE RECORDS TO THE UTAH STATE HISTORY BURIALS DATABASE.
Commissioner Brady explained that a couple of meetings ago the Commission approved the Emery County Archive’s grant application with the State of Utah Department of Heritage and Arts to digitize cemetery records. The State has awarded the grant in the amount of $2,800.00 to digitize cemetery records and submit those records to the Utah State History Burials Database. Commissioner Paul Cowley made a motion to approve a contract of the awarded grant as discussed. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
4 COMMISSION MEETING MINUTES SEPTEMBER 20, 2016
(8) DISCUSSION AND APPROVAL OF COOPERATIVE AGREEMENT FOR NOXIOUS WEED MANAGEMENT BETWEEN THE UTAH DIVISION OF FORESTRY, FIRE AND STATE LANDS AND EMERY COUNTY WEED AND MOSQUITO DEPARTMENT.
Commissioner Brady explained that the cooperative agreement with Utah Division of Forestry, Fire and State Lands is for management of noxious weeds along the Green River and Green River City corridor. Commissioner Ethan Migliori made a motion to approve of Cooperative Agreement for Noxious Weed Management between Utah Division of Forestry, Fire and State Lands and Emery County Weed and Mosquito Department. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) DISCUSSION AND APPROVAL OF FLY OVER APPLICATION OVER THE MUSEUM ON VETERAN’S DAY.
Clifford Snow thanked the Commissioners and County for their support of the Vietnam Veteran Memorial during Peach Days. The American Legion is planning the Veteran Day program for the new memorial in front of the Museum of the San Rafael in Castle Dale. They have requested a plane fly over from Hill Air Force Base. There is no money involved in the request or fly over. Commissioner Cowley commented that he attended a veteran’s memorial in Price a few years back where a F117 flew over. Mr. Snow indicated that they do not know what kind of plane will fly over but we just want to make the request. Commissioner Paul Cowley made a motion to approve of Fly Over application over the Museum on Veteran’s Day. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(10) DISCUSSION AND APPROVAL OF BOARD OF EQUALIZATION (BOE) CLOSURE.
Commissioner Ethan Migliori made a motion to close Board of Equalization for 2016. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(11) DISCUSSION AND APPROVAL OF BOARD OF EQUALIZATION (BOE) CHANGES FOR 2016.
Commissioner Ethan Migliori made a motion to approve of Board of Equalization changes for 2016. The motion was seconded by Commissioner Paul Cowley. The motion passed. 5 COMMISSION MEETING MINUTES SEPTEMBER 20, 2016
(12) DISCUSSION AND APPROVAL OF VETERAN, BLIND, AND HOMEOWNER’S TAX CREDIT ABATEMENTS.
Commissioner Paul Cowley made a motion to approve of Veteran, Blind, and Homeowner’s Tax Credit Abatements. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(13) DISCUSSION AND APPROVAL OF ARAPEEN ATV JAMBOREE EVENT AND THE EVENT BEING TAKEN OVER BY THE COUNTY.
Mark H. Williams reported on the recent Arapeen ATV Jamboree. He reported that it was not as well attended as it has been in the past. He added that they broke even on the event. He reported that other counties have a much turnout than Emery County does due to better infrastructure. Commissioner Cowley indicated that he has been involved in leading a group in the past and would like to see the event continue. Maybe a ride in the spring would draw more participation. he added that he received comments regarding how diverse and unique our area is. Mark asked that the County take over the event. He would like to see the County retain the permits with the BLM cause if we lose them we may not get them back. Mark indicated that he would be willing to assist for the first year whomever takes the event. Commissioner Ethan Migliori made a motion to approve taking over the ATV Jamboree event keeping in mind that there may be some changes to the event. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(14) DISCUSSION AND APPROVAL TO ALLOW TRAVEL BOARD MEMBERS , LAMAR GUYMON AND JONATHON HUNT, TO RIDE IN THE COUNTY’S TRAVEL VAN TO PREVIOUSLY APPROVED UTAH TOURISM CONFERENCE AND UTAH OUTDOOR RECREATION SUMMIT SHOW.
Jordan Leonard requested approval to allow Travel Board members to ride in the County’s Travel Van to various events that board members are required to attend. Recently the board was granted approval to attend Utah Tourism Conference and Utah Outdoor Recreation Summit Show. However, there are other situations such as attending meetings in Green River that would save money if the board members could travel in one vehicle. Commissioner Migliori indicated that he has read through the policy and was confident that could work. Commissioner Ethan Migliori made a motion to approve based on what the policy allows. The motion was seconded by Commissioner Paul Cowley. The motion passed. 6 COMMISSION MEETING MINUTES SEPTEMBER 20, 2016
(15) DISCUSSION AND APPROVAL OF RESOLUTION TO APPOINT A REPRESENTATIVE AND ALTERNATE REPRESENTATIVE WHO WILL VOTE IN BEHALF OF EMERY COUNTY AT UCIP’S ANNUAL MEETING.
Commissioner Ethan Migliori made a motion to approve of Resolution 9-20-16 appointing Mary Huntington as representative and Commissioner Keith Brady as alternative who will vote in behalf of Emery County at UCIP’s Annual Meeting. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(16) DISCUSSION AND APPROVAL OF THE DESIGN FOR CONSTRUCTION, AND CONSTRUCTION EVALUATIONS ON SOUTH MOORE CUT-OFF ROAD, PHASE 10.
Commissioner Ethan Migliori made a motion to approve of the design for construction, and construction evaluations on South Moore Cut-Off Road, Phase 10. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(17) DISCUSSION AND APPROVAL TO ADD THE HUNTINGTON CREEK WATERSHED CO- ORDINATED RESOURCE MANAGEMENT PLAN TO THE EMERY COUNTY GENERAL PLAN.
Tabled.
(18) COMMISSION/ELECTED OFFICIALS REPORT.
Commissioner Migliori reported that there will be a Lunch and Learn tomorrow at noon. The speaker will be Steven Jeffrey speaking on bouldering in the area and its potential for the county. He attended the U.S. Forest Service Open House last week which was well attended. He thanked all the fire chiefs in the area and those who have rallied here to help with the fire in Joe’s Valley. They organized their command center at the Rec Center. Their efforts have been greatly appreciated. He attended a Planning and Zoning meeting in Green River where they discussed the Huntington Creek Watershed Project and its inclusion in the General Plan. He stated he appreciated all the time and effort put into the project.
Commissioner Cowley relayed a report given by Ray Petersen regarding the Fly Canyon Fire. Commissioner Cowley reported on several events coming up that may be of interest to citizens in the county. 4H is having a Ranch Horse Gathering and Rodeo on September 23rd & 24 th in 7 COMMISSION MEETING MINUTES SEPTEMBER 20, 2016
Castle Dale. USU will have a Master Gardening Conference in Kaysville on September 30 th . There will be a Water Summit Conference at the Utah Valley Convention Center on October 25 th .
Commissioner Brady reported on the success of the recent Peach Days and Melon Days.
Commissioner Brady asked Jordan Leonard to talk about the aerospace companies tour of the county. Jordan reported that Lockheed Martin and Boing will hold a seminar on October 4 th beginning at 8:00 am at the High School. There will be a breakfast at 8:00 am followed by business presentations from 2-3 local companies. Business delegations will then travel to Industrial Electric in Orangeville and EAO Services Machine Shop in Lawrence. Lockheed Martin and Boing are looking for potential fabricators, electrical and composite manufacturing and other aspects of aerospace technology with which to do business.
Bill Dellos asked to remind everyone of the Republican Fall Dinner on September 29th.
(19) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF A SPECIAL MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
SEPTEMBER 28, 2016
Present at the meeting was Commissioner Ethan Migliori, Commissioner Paul Cowley, Attorney Mike Olsen, Clerk/Auditor Brenda Tuttle, and citizens. Chairman Keith Brady was not able to attend the meeting. Therefore, Commissioner Ethan Migliori will step down to execute motions as needed.
(1) CLOSED MEETING TO DISCUSS REGIONAL HAZE FEDERAL IMPLEMENTATION PLAN.
Attorney Mike Olsen explained that he was contacted by PacifiCorp and asked if Emery County wanted to join on an appeal. The State of Utah has implemented some new rules and regulations for coal fired power plants. PacifiCorp and the AG’s office are going to appeal and want to know is Emery and Carbon County want to participate. Mike indicated that he spoke with Marty Banks, Attorney at Stoel Rives, LLC who specializes in this type of appeal process. Mike Olsen recommended Emery County intervene with participation in this appeal process. The risk to the county is very high if the power plants go away. Carbon County wants to share in the cost of attorney and fees. The estimated cost is possibly $20,000.00 to $40,000.00 which EC would share with Carbon County. Commissioner Ethan Migliori commented that if we do not engage it would be very detrimental for our economy. Commissioner Paul Cowley agreed.
Attorney Mike Olsen stated that he has a representation letter from Stoel Rives, LLC and the deadline is October 3, 2016.
(2) APPROVAL OF ENGAGEMENT LETTER WITH STOEL RIVES LLP FOR LITIGATION REPRESENTATION.
Commissioner Ethan Migliori made a motion to move forward on intervention and contract with Stoel Rives for litigation representation. The motion was seconded by Commissioner Paul Cowley. The motion passed. Commissioner Brady previously expressed that he was favorable to the appeal process as discussed.
Ray Petersen asked if the Commissioners have considered contacting Sanpete and or Sevier Counties? (3) ADJOURNMENT
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
OCTOBER 4, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List # 241845 through and including # 241958 was presented for payment.
One requisition was presented for approval.
REQUISITION DESCRIPTION AMOUNT
32-16 Bosch Tire Changer Weed/Mosquito $4,980.00
There were no dispositions
(2) APPROVAL OF MINUTES OF SEPTEMBER 20, 2016 COMMISSION MEETING
(3) APPROVAL OF KRISTEN VOSE OF CLEVELAND TOWN TO BE THEIR REPRESENTATIVE ON THE EMERY COUNTY RECREATION BOARD.
(4) APPROVAL OF MISTIE BASTIAN SELECTED AS A PART TIME JANITOR WORKING 9.5 HOURS PER WEEK AS A JANITOR IN THE GREEN RIVER LIBRARY. WAGE GRADE 6.
(5) APPROVAL OF EVELYN HUNTSMAN AS A VOLUNTEER FOR THE ARCHIVES 2 COMMISSION MEETING MINUTES OCTOBER 4, 2016
DEPARTMENT.
(6) APPROVAL TO PROMOTE JERIMIAH RICH FROM CORRECTION OFFICER II TO PATROL DEPUTY I. NO WAGE INCREASE.
(7) APPROVAL TO APPOINT SUZANNE ANDERSON AND VAL PAYNE TO SERVE ON THE EMERY COUNTY PRESERVATION COMMITTEE.
Commissioner Migliori indicated that there was a change on agenda item #4. The hours per week should be 6.
Motion to approve the Consent Agenda was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley, and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM CONSENT AGENDA.
Nothing.
(2) PUBLIC COMMENT (3 MINUTE LIMIT PER PERSON)
Mark H. Williams reported on attending the recent Dark Sky event held at Goblin Valley State Park.. He and Tina Carter attended the event representing Emery County Public Lands Council. A few people from the Wasatch area attended the event. Once they set up about 10 telescopes people from the capacity filled campground starting showing up to see the night sky. While he was there he drove up North Temple Wash where the road has been damaged. He indicated that when he was on the SSD#1 Board they fought to get the road repaired 2 extra miles up the road. However, they ran into environmental issues and they felt it was not worth the fight at that time. Now repairing the road is going to cost more to fix. We need to find the funds to fix the road the way it should have been fixed in the first place to withstand the flooding issues. With the anticipated expansion of Goblin Valley State Park this road will be right in the middle of the park 3 COMMISSION MEETING MINUTES OCTOBER 4, 2016 so it needs to be fixed right this time.
(3) PRESENTATION BY CODY DRAPER FROM UTAH.COM.
Cody Draper from UTAH.COM provided a presentation of services provided by UTAH.COM. He reported that they have over 60 thousand subscribers worldwide. He is currently working with Green River City to come up with things to do in Green River. UTAH.COM is owned by the Church of Jesus Christ of Latter Day Saints initiated to bring people to Utah and do as much as they can while they are here. Emery County will be lumped into one called the Castle Valley Communities rather than breaking it down into each individual city. Commissioner Brady indicated that he has been impressed with what they have done with UTAH.com. Commissioner Migliori asked how often they accept experts in various fields to submit articles that highlight areas of interest in the county? He stated he liked their marketing approach.
(3) (A) OPEN BIDS FOR DIKE PROJECT RELATED TO THE EMERGENCY WATERSHED PROTECTION PROJECT, 2016.
Advertising went out for the opening of bids for a dike project for the Emergency Watershed Protection Project, 2016. However, it was missed getting put on the agenda for today. Attorney Mike Olsen stated that there are some time restraints associated with this project so it would be okay to open the bids and ratify any decision in the next meeting.
Bids were opened as follow:
1) TSJ Construction $353,952.89 2) Nelco Construction $345,530.00 3) Jackson Excavation $497,680.00 4) VanCon $701,744.00 5) Perco Rock Company $265,709.60 6) Staker & Parson/Nielson Construction $297,116.00
Commissioner Ethan Migliori made a motion to allow a Commissioner and J&T Engineering to review the bids for accuracy , award the bid to low bidder and place on the next Commissioner Agenda for ratification. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(4) DISCUSSION AND APPROVAL TO UPDATE THE ELIGIBILITY FEDERAL SURPLUS 4 COMMISSION MEETING MINUTES OCTOBER 4, 2016
PROPERTY PROGRAM IN ORDER TO GIVE THE ROAD DEPARTMENT THE OPPORTUNITY TO PURCHASE FROM THIS PROGRAM.
Commissioner Paul Cowley made a motion to approve updating the eligibility Federal Surplus Property Program in order to give the Road Department the opportunity to purchase from this program. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(5) DISCUSSION AND APPROVAL OF COMMUNITY IMPACT BOARD (CIB) COUNTY PRIORITY LIST.
Commissioner Ethan Migliori made a motion to approve of Community Impact Board (CIB) County Priority List. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) DISCUSSION AND APPROVAL OF FUNDING FOR THE NIELSEN HOUSE LODGING PROPERTY THROUGH THE TOURISM INCENTIVES PROGRAM.
Jordan Leonard, Economic Development, explained that the Tourism Incentives Program was designed to help businesses that collect Transient Room Tax (TRT). The Nielsen House Lodging is an AIRBB vacation rental in Ferron. They have made application through the Tourism Incentives Program for funds to help improve the business. Initial concern were regarding the fact that it is a home. The owners must sign a contract stating that they will stay in business for at least three years or return the funds. The board approved $2,362.50. Assessor Kris Bell asked Jordan if the owners realize that they will not get residential status on their property assessment because there is no one living in the home year round. Jordan indicated that the owners are trying to find ways to bring people into the area to stay over. Commissioner Ethan Migliori made a motion to approve funding in the amount of $2,362.50 through the Tourism Incentives Program for the Nielsen House Lodging Property. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(7) CONSIDERATION AND APPROVAL OF ASSURANCES RELATING TO REAL PROPERTY ACQUISITION FOR THE COTTONWOOD CREEK PROJECT-CASTLE DALE (ADS-78) IN CONNECTION WITH THE INSTALLATION OF PROJECT MEASURES WHICH INVOLVE FEDERAL FINANCIAL ASSISTANCE FURNISHED BY THE NATURAL RESOURCES CONSERVATION SERVICES (NRCS).
Commissioner Paul Cowley made a motion to approve of Assurances relating to Real Property 5 COMMISSION MEETING MINUTES OCTOBER 4, 2016
Acquisition for the Cottonwood Creek Project-Castle Dale (ADS-78) in connection with the installation fo project measures which involve Federal Financial Assistance furnished by the Natural Resources Conservation Services (NRCS) . The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(8) DISCUSSION AND APPROVAL OF HOTEL RECRUITING RFP.
Jordan Leonard explained that the board is trying to take a different approach by designing an RFP to entice motels on this side of the County. The board felt it was worth the time to put feelers out there. Tourism is increasing every year. We don’t want to be behind the eight ball by not having a place for visitors to stay. Commissioner Ethan Migliori made a motion to approve of hotel recruiting RFP. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) DISCUSSION AND APPROVAL OF FEE WAIVER FOR MUSEUM RENTAL ROOM FOR THE CASTLE VALLEY ARCHEOLOGY SOCIETY.
Tiffany Baker, Castle Valley Archeology Society request approval of a fee waiver for museum room for October 20, 2016. The Castle Valley Archeology Society has helped out the museum with family day and donated time and money to the museum. They expect approximately 40 people and will be discussing artifacts and ways to help promote museums. Commissioner Paul Cowley made a motion to approve of fee waiver for museum rental room for the Castle Valley Archeology Society as requested. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(10) DISCUSSION AND APPROVAL TO PRORATE PROPERTY TAX ON PARCEL #01-0127- 0018 FOR KERN BEHLING.
Kern Behling bought the property at first of the year. In September he demolished the home on the property. He is now requesting to have the property taxes prorated. At this point it is a Commissioner’s Adjustment request. Previous tax dollars are $159.67. New tax dollars would be $119.74. Adjustment amount is -$39.93 if approved. Kris Bell recommended approval. Commissioner Paul Cowley made a motion to approve prorating property tax on Parcel #01- 0127-0018 for Kern Behling. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
6 COMMISSION MEETING MINUTES OCTOBER 4, 2016
(11) DISCUSSION AND APPROVAL TO PRORATE PROPERTY TAX ON PARCEL #01-116C- 0002 FOR JODY COX.
Kris Bell corrected the agenda item to read Parcel # 01-116C-0002 for Bruce Smith. Mr. Smith addressed the Commissioners. He stated that he is licensed real estate broker. He purchased 6.04 acres of property in Ferron from Wells Fargo for $53,000.00 in a distressed bank foreclosure. Ferron City sent him a notice of non-compliance until he removes the house from the property. The Assessor has the value at $69,900.00. Mr. Smith wants the market value to be at what he paid for the property. After much discussion Commissioner Ethan Migliori made a motion to table this matter to allow time to review the information that Mr. Smith has presented. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(12) RATIFICATION OF FY2016 BEER TAX FUNDS ANNUAL REPORT OF COUNTIES.
The annual report of counties was due on September 30, 2016. Therefore, the report was signed and forwarded to the State. The signing of the report needs to be ratified. Commissioner Ethan Migliori made a motion to ratify approval of FY2016 Beer Tax Funds Annual Report of Counties. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(13) DISCUSSION AND APPROVAL FOR THE EMERY COUNTY LANDFILL TO START THE ADVERTISING PROCESS FOR THE DISPOSAL OF THE SCRAP METAL PILE AT THE LANDFILL.
Commissioner Ethan Migliori made a motion to approve the advertising process for the disposal of the scrap metal pile at the landfill. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(14) DISCUSSION AND APPROVAL OF THE MODIFICATIONS TO THE EMERY COUNTY LIBRARY KINDLE CONTRACT.
Carole Larsen, Emery County Library explained that they needed to make some modifications to the Emery County Library Kindle Contract. The modifications regarded fines for dropping the Kindle in the night drop and exclusive rental by Emery County residents only. Commissioner Paul Cowley made a motion to approve of the modifications to the Emery County Library Kindle Contract. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 7 COMMISSION MEETING MINUTES OCTOBER 4, 2016
(15) DISCUSSION AND APPROVAL TO SET OCTOBER 19 FROM 9:00 A.M.-12:00 P.M. FOR BUDGET MEETING.
Commissioner Paul Cowley made a motion to approve setting October 19 th from 9:00 A.M. to 12:00 P.M. for budget meeting. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(16) DISCUSSION AND APPROVAL OF LEASE AGREEMENT WITH EMERY COUNTY SCHOOL DISTRICT TO LEASE A COUNTY BUILDING FOR THE ROBOTICS PROGRAM..
Commissioner Paul Cowley made a motion to approve of lease Agreement with Emery County School District to lease a county building for the Robotics Program. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(17) COMMISSION/ELECTED OFFICIALS REPORT
Commissioner Migliori publicly expressed appreciation to the Road Department for their efforts throughout the rainy season to keep our roads cleaned up. He reported on attending Rural Economic Summit where efforts were discussed regarding capitalizing businesses in rural Utah. He reported on Historic Preservation Committee activity.
Commissioner Brady reported on the recent Aerospace Conference held at the High School. There were 4 to 6 businesses from Emery County present hoping to partner with the aerospace industry. There was also a Science /Robotics Fair held in conjunction with the Conference.
Commissioner Cowley reported on the Senior Citizen BBQ in Huntington Senior Center. It was a rainy day so not so well attended. Good food catered by Kent Wilson.
(18) ADJOURNMENT
The Meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
OCTOBER 18, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Ethan Migliori, Commissioner Paul Cowley, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List # 241962 through and including # 242148 was presented for payment.
Requisitions were presented for the following:
REQUISITION DESCRIPTION AMOUNT
33-16 (6) NX5700 VHF Radios for Road Dept. Sheriff/Communications $4,174.80
34-16 Generac 22 kw Generator Model #6551 Electrical Transfer Panel Sheriff/Communications $5,895.80
35-16 (28) Wilson Cell Phone Boosters Sheriff/Communications $12,096.75
36-16 Installation of access ramp at bunker Weed/Mosquito $1,680.00
37-16 Alumalite Sign Aquatic Center 548.00
There were no dispositions. 2 Commission Meeting Minutes October 18, 2016
(2) APPROVAL OF MINUTES OF OCTOBER 04, 2016 COMMISSION MEETING.
(3) NOTIFICATION. MALONE MOSS WAS SELECTED AS A PART TIME LIFEGUARD WORKING 19 3/4 HOURS PER WEEK GRADE 3.
(4) APPROVAL OF DANIELLE FARLEY TO RECEIVE A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF HER 6 MONTH ORIENTATION PERIOD. EFFECTIVE 10-24-16.
(5) APPROVAL TO PROMOTE ARIAUNA DOWNARD TO A CERTIFIED LIFEGUARD INSTRUCTOR FOR SUCCESSFUL COMPLETION OF THE LIFEGUARD INSTRUCTOR CERTIFICATION COURSE. MOVE FROM GRADE 7 TO GRADE 8.
(6) APPROVAL OF MELANY WEAVER TO RECEIVE A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF HER 6 MONTH ORIENTATION PERIOD. EFFECTIVE 10-24-16
(7) APPROVAL TO HIRE MAXINE FIELDER AS THE FULL TIME, WITH BENEFITS, JUSTICE COURT CLERK I, GRADE 11.
Commissioner Ethan Migliori made a motion to approve the Consent Agenda. The motion was seconded by Commissioner Paul Cowley. The motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing. 3 Commission Meeting Minutes October 18, 2016
(2) PUBLIC COMMENT (3 MINUTE LIMIT PER PERSON).
Danny VanWagoner asked about agenda item #10. He asked why the county is hiring a special attorney?
No response was given at this time.
Commissioner Ethan Migliori made a motion to leave the regular meeting and enter into a public hearing and at the conclusion of the public hearing to return to the regular meeting. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(3) PUBLIC HEARING- TO RECEIVE PUBLIC INPUT REGARDING THE PROPOSED ORDINANCE WHICH AMENDS EMERY COUNTY ORDINANCE NO. 8-7-85A REGULATING COUNTY ROAD AND RIGHT-OF-WAY ENCROACHMENTS.
Attorney Michael Olsen explained that the reason for the Public Hearing is to receive public input regarding the proposed ordinance which amends Emery County Ordinance No. 8-7-85A regulating county road and right-of-way encroachments. He explained that the ordinance regulates the use of the road and consequences/penalties for damage to our roads. Such as when a construction company uses our roads for a construction project. This is an effort to make sure when one enters our roads or highway that it is done properly and safely to protect our roads. This amendment brings the ordinance up to date and makes it current. This ordinance is similar to what has been done in other counties as well. Mr. Olsen recommended approval of the amendment to the ordinance. Commissioner Cowley commented that the ordinance protects our roads from damage from construction companies who use our roads for construction projects. Our county road supervisor inspects the roads for safety. Jule Johansen asked if the amendment addresses consequences and penalties for damage to the road? Mr. Olsen answered that ‘yes’ it does identify fines and consequences.
There were no more questions or comments.
The Commissioners returned to the regular meeting agenda.
(4) DISCUSSION AND APPROVAL OF AMENDED EMERY COUNTY ORDINANCE NO. 8-7- 85A REGULATING COUNTY ROAD AND RIGHT-OF-WAY ENCROACHMENTS.
Commissioner Paul Cowley made a motion to approve of Amended Emery County Ordinance No. 8-7-85A regulating county road and right-of-way encroachments. The motion was seconded 4 Commission Meeting Minutes October 18, 2016 by Commissioner Ethan Migliori. The motion passed.
Commissioner Ethan Migliori made a motion to leave the regular meeting and enter into a public hearing and at the conclusion of the public hearing to return to the regular meeting. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) PUBLIC HEARING -TO RECEIVE PUBLIC INPUT REGARDING THE PROPOSED ACTION OF ADDING HUNTINGTON CREEK WATERSHED COORDINATED RESOURCE MANAGEMENT PLAN TO THE EMERY COUNTY GENERAL PLAN.
Ray Petersen, Public Lands Administrator explained that the Emery County Public Lands Council has reviewed the Plan and recommends it as an appendix to the Emery County General Plan.
Commissioner Paul Cowley commented that he has attended several planning meetings for the Huntington Creek Watershed Coordinated Resource Management Plan. He added that the plan is very concise.
Jeff Guymon, Zoning Administrator commented that the Planning Commission has reviewed the plan as well and find it advantageous to included it in the GP. Planning Chairman Mack Huntington recommends approval. Jeff added that many hours have been contributed to this document.
There were no more comments.
The Commissioners returned to the regular meeting agenda.
(6) DISCUSSION AND APPROVAL TO ADD THE HUNTINGTON CREEK WATERSHED COORDINATED RESOURCE PLAN TO THE EMERY COUNTY GENERAL PLAN.
Commissioner Paul Cowley made a motion to approve the addition of the Huntington Creek Watershed Coordinated Resource Plan the Emery County General Plan. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(7) DISCUSSION AND APPROVAL OF THE FY2016 HOMELAND SECURITY GRANT PROGRAM ARTICLES OF AGREEMENT AND OBLIGATING DOCUMENT AWARD FOR THE PERIOD OF SEPTEMBER 1, 2016 THROUGH JUNE 30, 2019. 5 Commission Meeting Minutes October 18, 2016
Sheriff Funk explained that the FY2016 Homeland Security Grant award is $225,494.00. It will be split with Carbon County. Emery County will receive $109,184.50 and Carbon County $103,309.50. There is a $13,000.00 for training. Emery County’s amount is higher because we pay for the reverse 911 this year. Commissioner Ethan Migliori made a motion to approve of the FY2016 Homeland Security Grant Program Article of Agreement and Obligation Document Award for the period of September 1, 2016 through June 30, 2019. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(8) DISCUSSION AND APPROVAL OF STATE OF UTAH JUSTICE ASSISTANCE GRANT (JAG) ISSUED BY COMMISSION ON CRIMINAL AND JUVENILE JUSTICE.
Sheriff Funk explained that the Utah Justice Assistance Grant is in the amount of $4,496.60 which will be used to purchase 20 printers for patrol/deputy vehicles. Commissioner Paul Cowley made a motion to approve of State of Utah Justice Assistance Grant (JAG). The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(9) DISCUSSION AND APPROVAL TO CHANGE THE STATUS OF PARCEL #01-0168-0005 FOR GREG SHIPP OF GREEN RIVER TO ACTIVE.
Recorder, Connie Jensen explained that parcel #01-0168-0005 was previously a HUD home that was exempt from taxes. The home was purchased by Greg Shipp. The exempt status was not removed so therefore needs a Commission Adjustment to return it to taxable to collect taxes on the property. Commissioner Ethan Migliori made a motion to approve changing the status of parcel #01-0168-0005 for Greg Shipp of Green River to active. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(10) DISCUSSION AND APPROVAL OF CONSENT AND DIRECTION TO TRANSFER REPRESENTATION TO CROOK & TAYLOR LAW, LLC.
Commissioner Brady explained that Mr. Crook formed a new firm that includes Attorney Taylor. In a previous Commission Meeting the County hired Mr. Crook to help and advise on Personnel Policy and use him for employment law and administrative law representation. This change is needed because of change in name for his firm. New name, same attorney. Commissioner Ethan Migliori made a motion to approve transfer of representation to Crook & Taylor Law, LLC. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(11) DISCUSSION AND APPROVAL TO PROVIDE FLU AND ADACEL VACCINES THIS 6 Commission Meeting Minutes October 18, 2016
YEAR IN CONJUNCTION WITH OUR WELLNESS CLINIC OCTOBER 26-27, 2016, IN CASTLE DALE AND OCTOBER 28, 2016, IN GREEN RIVER.
Personnel Director, Mary Huntington explained that the county has provided this service for its employees for the last 8 years. The Wellness Clinic has been a beneficial program. Multiple health related issues have been caught early to help mitigate claims. The Flu vaccine is offered every year. The Adacel vaccine (tetanus) is good for ten years. Commissioner Paul Cowley made a motion to approve providing flu and Adacel vaccines this year in conjunction with our Wellness Clinic. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(12) DISCUSSION AND APPROVAL TO UTILIZE EMERY MEDICAL CENTER AGAIN THIS YEAR FOR THE ANNUAL WELLNESS CLINIC. THE COST WILL BE $120.00 PER FULL TIME EMPLOYEE THAT PARTICIPATES.
Mary Huntington requested approval to utilize Emery Medical Center again this year for the annual Wellness Clinic. The cost will be $120.00 per full time employee that participates. That cost includes the basic blood draw only. EMC will do the PSA level check for an additional cost of $37.00 per participant. Commissioner Paul Cowley made a motion to approve utilizing Emery Medical Center for the annual Wellness Clinic and the $120.00 per full time employee that participates. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(13) DISCUSSION ANS APPROVAL TO GIVE FULL TIME EMPLOYEES WHO PARTICIPATE IN THE WHOLE WELLNESS CLINIC 4 HOURS OF VACATION.
Commissioner Ethan Migliori made a motion to approve giving full time employees who participate in the whole Wellness Clinic 4 hours of vacation. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(14) DISCUSSION AND APPROVAL FOR HUNTINGTON LIBRARY TO APPLY FOR KUED GRANT.
Huntington Library is seeking a $400.00 grant from KUED to be used for books and supplies. Commissioner Paul Cowley made a motion to approve Huntington Library to apply for a KUED Grant. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 7 Commission Meeting Minutes October 18, 2016
(15) DISCUSSION AND APPROVAL TO REDUCE THE MUSEUM RENTAL ROOM FEE FOR THE DEPARTMENT OF WORKFORCE SERVICES TO HOST A TRAINING FOR UNIVERSITY OF UTAH STUDENTS ON DECEMBER 5, 2016.
Commissioner Ethan Migliori made a motion to approve waiving the fee for the rental room provided the students set and up and take down chairs to reduce strain on Museum staff. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(16) RATIFICATION OF APPROVAL FOR EMERY COUNTY SHERIFF’S OFFICE TO APPLY FOR A GRANT FROM WAL-MART FOR THE SHOP WITH A COP PROGRAM.
Sheriff Funk explained the program. They take a student from each elementary school for the Shop with a Cop Program. The Sheriff’s Department has $2,000.00 from a fund raiser which they will use for the match for the grant from Wal-Mart. The grant program is a first come first served program so the grant application has been signed and sent and now needs to be ratified. Commissioner Paul Cowley made a motion ratify the application for a grant from Wal-Mart for the Shop with a Cop Program. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(17) DISCUSSION AND APPROVAL OF REIMBURSEMENT AGREEMENT FOR PROPOSED SOLAR PROJECTS BY ONYX RENEWABLES.
Commissioner Migliori indicated that he has been in on a number of discussions with companies looking to do solar projects in the county. Onyx Renewables looks to be the most promising of any he has heard from. Craig Smith, Onyx Renewables was present at the meeting to discuss proposed projects. He stated that he has done several projects (solar farms) in Iron County. This is an economic development tool that the state has given counties to do projects such as this. The projects (solar farms) are mostly done with private investor funds. The property owner usually receives a property tax advantage. The tax would be split between entities. There needs to be good access to the grid, lots of sunshine, and lots of land. The company has to have an agreement with Rocky Mountain Power who will buy the power. It is low maintenance and provides a great tax base for the county. Jim Fauver, Castle Valley Ranch stated that they have 3,000 acres tied up with Onyx. This will help 5 to 6 families, rejuvenate the farm/ranch, and increase the tax base. Jordan added that California has mandated that by the year 2021 60% of their power has to come from renewable energy. Oregon is next year. Commissioner Migliori suggested letting Jordan work through the process with Mr. Smith. Motion to table was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley, and the motion passed. 8 Commission Meeting Minutes October 18, 2016
(18) RATIFICATION OF EMERY COUNTY EMERGENCY WATERSHED PROTECTION PROJECT FOR CASTLE DALE DIKE. BIDS WERE OPENED IN OCTOBER 4 TH COMMISSION MEETING AND REVIEWED FOR COMPLIANCE. BID HAS BEEN AWARDED TO PERCO ROCK COMPANY.
Merril Johansen explained that since the time the bids were opened they have had people come in to their office to be sure the project does not disrupt wet land areas. He suggested the Commissioners table ratification until we see if we have to mitigate this issue. Commissioner Ethan Migliori made a motion to table the ratification of approval of project bids reviewed for compliance. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(19) OPEN REQUEST FOR PROPOSALS FOR EVENT COORDINATOR.
Proposals were opened for the Event Coordinator. 1) Amanda Leonard 2) Bailey Thomas
Commissioner Ethan Migliori made a motion to refer the proposals to the Travel Council with the coordination of a Commissioner with a possible follow-up interview process and review of the budget. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(20) DISCUSSION AND APPROVAL TO APPOINT DANNY VANWAGONER TO FILL AN UNEXPIRED TERM AS A TRAVEL BUREAU BOARD OF DIRECTORS FOR THE WESTERN SIDE OF EMERY COUNTY.
Commissioner Paul Cowley made a motion to appoint Danny VanWagoner to fill an unexpired term as a Travel Bureau Board of Directors for the western side of Emery County. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(21) DISCUSSION AND APPROVAL TO ADVERTISE FOR A BOARD OF DIRECTOR’S SEAT FOR THE WESTERN SIDE OF EMERY COUNTY.
Commissioner Paul Cowley made a motion to advertise for a Travel Bureau Board of Director’s seat for the western side of Emery County. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 9 Commission Meeting Minutes October 18, 2016
(22) DISCUSSION AND APPROVAL OF FUNDING RECEIVED FOR THE DES BEE DOVE MOTORIZED TRAIL FROM STATE PARKS PROJECT.
Tina Carter, Emery County Travel Council, stated that the County has been approved to receive funds from State Parks for the Des Bee Dove Motorized Trail. This gives the Travel Council the go ahead to complete the project in the next two years. Commissioner Paul Cowley made a motion to approve receiving the funds from State Parks for the Des Bee Dove Motorized Trail. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(23) DISCUSSION AND APPROVAL OF THE APPLICATION FOR FEDERAL ASSISTANCE- SF-424, (REVISION TO INCREASE FUNDS) BETWEEN EMERY COUNTY AND NATURAL RESOURCES CONSERVATION SERVICES TO INCREASE TECHNICAL ASSISTANCE (TA) FUNDS IN THE AMOUNT OF $25,000.00.
Commissioner Migliori discussed an application for Federal Assistance-SF-424 (Revision to increase funds) between Emery County and Natural Resources Conservation Services to increase Technical Assistance (TA) Funds in the amount of $25,000.00. Merril Johansen indicated that we may need to use some of the funds to mitigate the wetland issue. Commissioner Paul Cowley made a motion to approve the application for Federal Assistance-SF-424. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(24) DISCUSSION AND APPROVAL TO SET THE COUNTY FAIR DATE FOR JULY 28-29, 2017
Commissioner Keith Brady explained that the Fair Committee reviewed comments from a survey conducted after the 2106 Emery County Fair. The majority of those who commented wanted the fair returned to July. The committee proposed July 28 & 29, 2017 for the 2017 Emery County Fair. Commissioner Paul Cowley made a motion to set the date of July 28 & 29, 2017 for the 2017 Emery County Fair. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(25) DISCUSSION AND APPROVAL TO ACCEPT THE AGREEMENT WITH THE HYPNO HIC FOR THE COUNTY FAIR. 10 Commission Meeting Minutes October 18, 2016
Commissioner Keith Brady explained that the Fair Committee would like to retain the ‘Hypno Hic’ for the 2107 Emery County Fair. Clerk/Auditor Brenda Tuttle expressed concern for obligating funds for 2017 when the budget has not been set. Attorney Mike Olsen wanted to look into the matter and suggested approval pending his finding. Commissioner Ethan Migliori made a motion to bring this item back at another meeting for discussion. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(26) DISCUSSION AND APPROVAL OF 2017 TENTATIVE BUDGET.
Clerk/Auditor Brenda Tuttle stated that by law she is required to present a tentative budget for 2017 to the Board of Commissioners. As per the Commissioners request the budget reflects a 3% cost of living increase for all employees. The final budget will be set in December. Commissioner Paul Cowley made a motion to approve the 2017 Tentative Budget. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(27) COMMISSION/ELECTED OFFICIALS REPORT.
Commissioner Migliori reported on the upcoming business conference on November 4 th from 8:00 am until 2:00 pm. Bryan Miller will be the keynote speaker. Mike Turner who spearheaded the Utah Honor Flight Program that sends veterans to Washington, D.C. to visit the Veterans Memorial will also speak on the non-profit side of business. Others will speak to tourism in the county, social media and the internet, how to value your business structure for family to take over. It will be held at the USU EDU campus. The cost is $20.00.
Commissioner Brady reported on attending a conference regarding the addictive use of heroin and opioids in Utah.
Commissioner Cowley reported that the Senior Christmas Party has a date of December 8 th at the MOSR.
(28) ADJOURN
The meeting was adjourned. 11 Commission Meeting Minutes October 18, 2016
ATTEST: COMMISSIONER: MINUTES OF A PUBLIC HEARING HELD BY THE BOARD OF EMERY COUNTY COMMISSIONERS
OCTOBER 25, 2016
Public Hearing to take public comment on Local Option Sales Tax HB362. This would enable Emery County to impose a quarter of one percent (0.25% in the equivalent of 1 cent for every $4 spent) sales and use tax for the specific purpose of transportation improvements, such as roads, trails, sidewalks, maintenance and traffic and pedestrian safety features, with the revenues divided among the county, cities, and towns within the County.
Commissioner Keith Brady opened the meeting for public comment.
There were no comments.
The public hearing was closed.
ATTEST: Commissioner: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
NOVEMBER 1, 2016
Present at the meeting was Commission Chairman, Keith Brady, Commissioner Ethan Migliori, Commissioner Paul Cowley, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List # 242167 through and including #242273 was presented for payment.
One Requisition was presented:
REQUISITION DESCRIPTION AMOUNT
38-19 Professional truck mount pressure washer Weed/Mosquito $4,490.00
There were no dispositions.
(2) APPROVAL OF MINUTES OCTOBER 18, 2016 COMMISSION MEETING.
(3) NOTIFICATION. VANESSA JUSTESEN APPOINTED AS A PART TIME CONFIDENTIAL COMMISSION SECRETARY, WORKING UNDER PAUL COWLEY, 19 3/4 HOURS PER WEEK WITH NO BENEFITS. WAGE GRADE 14.
(4) APPROVAL TO GIVE CHERYL COX A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF HER 6 MONTH ORIENTATION PERIOD AS SENIOR JUSTICE COURT CLERK. EFFECTIVE 11-7-16. 2 COMMISSION MEETING MINUTES NOVEMBER 1, 2016
(5) APPROVAL TO HIRE LES ANDERSON BACK AS A SEASONAL WEED & MOSQUITO TECH WORKING 29 HOURS PER WEEK, WITH NO BENEFITS. WAGE $12.00 PER HOUR.
(6) APPROVAL FOR OUT OF STATE TRAVEL FOR RAY PETERSEN TO ATTEND THE COLORADO RIVER USER’S ASSOCIATION CONFERENCE IN NEVADA ON DECEMBER 14-16.
(7) APPROVAL TO APPOINT SUZANNE ANDERSON TO THE MUSEUM OF THE SAN RAFAEL BOARD.
Commissioner Paul Cowley made a motion to approve the Consent Agenda. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA
Nothing.
(2) PUBLIC COMMENT (3 MINUTE LIMIT PER PERSON)
Nothing
(3) PRESENTATION BY JASON JOHNSON, AREA MANAGER FOR THE UTAH DIVISION OF FORESTRY, FIRE & STATE LANDS REGARDING UTAH WILDFIRE POLICY REVISIONS.
Jason Johnson, Area Manager for the Utah Division os Forestry, Fire & State Lands provided an update of policy revisions. He also talked about the Wildfire Preparedness Plan that needs to be updated in the next two years. 3 COMMISSION MEETING MINUTES NOVEMBER 1, 2016
(3) (a) OPENING OF SCRAP METAL BIDS FOR THE LANDFILL.
Two bids were received for the purchase of scrap metal at the Landfill.
1) Western Metals Recycling $32.00 per ton. 2) 5D Recyclers $15.00 per ton.
Since the opening of the bids was not on the agenda for today, the bids will be reviewed and compared and a decision will be made in the next Commission Meeting.
(4) DISCUSSION AND APPROVAL TO ADVERTISE FOR AN ADVISORY COMMITTEE FOR HUNTINGTON AIRPORT.
Commissioner Cowley explained that Leon Defriez has resigned as Huntington Airport Manager. The Commission suggested creating an advisory committee to manage the airport. Mr. Defriez will stay on there until the organization is set up. Commissioner Ethan Migliori made a motion to approve advertising for an advisory committee for the Huntington Airport. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) DISCUSSION AND APPROVAL FOR CLEVELAND AND ELMO LIBRARIES TO APPLY TOGETHER FOR THE KUED MINI GRANT.
Commissioner Ethan Migliori made a motion to approve for Cleveland and Elmo Libraries to apply together for the KUED mini grant. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) DISCUSSION AND APPROVAL FOR GREEN RIVER LIBRARY TO APPLY FOR THE KUED MINI GRANT.
Commissioner Ethan Migliori made a motion to approve for Green River Library to apply for the KUED mini grant. The motion was seconded by Commissioner Paul Cowley. The motion passed. 4 COMMISSION MEETING MINUTES NOVEMBER 1, 2016 (7) DISCUSSION AND APPROVAL OF ROLLBACK TAX/GREENBELT FOR GARRY PETERSEN.
Assessor, Kris Bell explained the requirements for greenbelt which Mr. Petersen currently qualified for, so we removed the land from greenbelt and attached the rollback. Kris proposed that if he meets the requirements listed they would remove the rollback but he won’t be on greenbelt for two years until he qualifies. Those requirements are: 1) All land must be used for agriculture purposes. Meaning all land is being grazed, irrigated or producing 50% of its capacity. 2) Land must be fenced. 3) The vehicles need to be removed, along with the single wide trailer. If it is not something the land owner is willing to so, then the owner needs to do a segregation of the property and a rollback will need to be paid on that acreage. This needs to be taken are of by May 15, 2017. In order for the land to qualify for greenbelt, all land must be used for agriculture purposes. 4) If the land is being leased a copy of the lease will be provided to the Assessor’s Office immediately. Included in the lease must be: leasee, how many years is the lease, what kind of livestock will be on the ground and for how many months out of the year. The Assessor’s Office will need to determine the AUM’s (animal units per month) to make sure there is enough livestock grazing the ground. 5) The land for the tax years 2016, 2017, and 2018 will not be on greenbelt. The greenbelt benefit can’t be given while trying to qualify for it. The rollback for 2016 will be temporarily removed while trying to qualify. 6) If all the land is not being used for agricultural purposes, thus not meeting the requirements to be eligible for the greenbelt status for the tax year 2019, the rollback tax will be attached. Mr. Petersen did not agree to that and wanted to be put back on greenbelt. Kris informed the Commissioners that these requirements are for anyone who has property on greenbelt. Commissioner Migliori suggested allowing County Attorney Mike Olsen to review the statute for clarity on the definitions of greenbelt and work through the process with Kris Bell and Mr. Petersen.
(8) DISCUSSION AND APPROVAL OF COMMISSION ADJUSTMENT ON PROPERTY 01- 0036-0039. FOR AFTON EARLEY.
Clerk/Auditor Brenda Tuttle explained that Afton Earley has applied in years past. Her application was misfiled. Ms. Earley is eligible for the abatement in the amount of $599.47. Commissioner Ethan Migliori made a motion to approve of Commission Adjustment on property 01-0036-0039 for Afton Earley. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) DISCUSSION AND APPROVAL OF COMMISSION ADJUSTMENT ON PROPERTY 01- 0162-0006 FOR LARRY CARTER.
Clerk/Auditor Brenda Tuttle explained that Larry Carter is a disabled veteran who has applied in 5 COMMISSION MEETING MINUTES NOVEMBER 1, 2016 previous years. State statute states that only one application is required unless something changes on the original application or the exemption is applied to personal property. In checking for previously applied applicants Mr. Carter’s application was missed. The veteran abatement is $573.55. Commissioner Ethan Migliori made a motion to approve of Commission Adjustment on Property 01-0162-0006 for Larry Carter. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(10) DISCUSSION AND APPROVAL OF EMERY COUNTY EVENT COORDINATOR.
Travel Bureau Director, Tina Carter reported that the Travel Board interviewed applicants for the event coordinator. The Travel Board recommends Amanda Leonard as the new Emery County Event Coordinator. Commissioner Migliori expressed concern that there be no line of authority through Jordan Leonard as Economic Development Director. No ties to Jordan or management over Amanda. Commissioner Paul Cowley made a motion to approve Amanda Leonard as Emery County Event Coordinator with the understanding that no management over Amanda will come through Jordan. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(11) DISCUSSION AND APPROVAL OF AMENDED RESOLUTION 11-6-96 ADDING THE HUNTINGTON CREEK WATERSHED COORDINATED RESOURCE MANAGEMENT PLAN TO THE EMERY COUNTY GENERAL PLAN WHICH CAME FOR PUBLIC HEARING AND APPROVED ON OCTOBER 18, 2016.
In Commission meeting on October 18, 2016 the Commission approved adding the Huntington Creek Watershed Coordinated Resource Management Plan to the Emery County General Plan. A Resolution is needed to add the plan as an appendix to the General Plan. Commissioner Paul Cowley made a motion to adopt Resolution 11-01-16 amending Resolution 11-6-96 adding the Huntington Creek Watershed Coordinated Resource Management Plan to the Emery County General Plan as an appendix to the Emery County General Plan. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(12) DISCUSSION AND APPROVAL OF BUSINESS LICENSE FOR 4 BROTHERS ARCHERY.
Commissioner Ethan Migliori made a motion to approve of a business license for 4 Brothers Archery. The motion was seconded by Commissioner Paul Cowley. The motion passed. 6 COMMISSION MEETING MINUTES NOVEMBER 1, 2016 (13) COMMISSION/ELECTED OFFICIALS REPORT.
Commissioner Migliori reminded the public of a second public hearing to be held today at 6:00 pm in relation to HB 362 question that is on the ballot. A lot of other communities have passed it. He also reminded everyone of the USU Eastern Utah Business Conference on Friday and Saturday.
Commissioner Brady reported on observations of two lock downs at local schools in Green River by the Emery County Sheriff’s Department. It was very professional and well done. It was educational and provided an opportunity for the Sheriff’s Department to become familiar with our schools. He also reported he hiked the Des Bee Dove Trail with Mark H. Williams. Mr. Williams was able to get a grant to clean-up the trail. There is a Fair Committee meeting today at 6:00pm for anyone who would like to attend.
Commissioner Cowley reported that there will be a Lands Council scoping meeting on the 15 th of November in Green River at the John Wesley Powell Museum from 6pm - 8pm and here in this building on the 16 th . Storms this fall have caused road damage on the San Rafael, the Mounds area by Wellington, and Temple Wash. He thanked the Road Department for taking on the task of making these roads passable again.
(14) ADJOURN.
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF A PUBLIC HEARING HELD BY THE BOARD OF EMERY COUNTY COMMISSIONERS
NOVEMBER 1, 2016
Public Hearing to take public comment on Local Option Sales Tax HB362. This would enable Emery County to impose a quarter of one percent (0.25% in the equivalent of 1 cent for every $4 spent) sales and use tax for the specific purpose of transportation improvements, such as roads, trails, sidewalks, maintenance and traffic and pedestrian safety features, with the revenues divided among the county, cities, and towns within the County.
Commissioner Keith Brady opened the meeting for public comment.
There were no comments.
The public hearing was closed.
ATTEST: Commissioner: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
NOVEMBER 15, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST , REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List #242309 through and including #242477 was presented for payment.
Requisitions for the following:
REQUISITION DESCRIPTION AMOUNT
39-16 (3) 6040N Printers Capital Pjts./ IT $1692.90
40-16 60" Wireless Tower Capital Pjts/ IT $5,575.00
There were no dispositions.
(2) APPROVAL OF MINUTES OF NOVEMBER 01, 2016 COMMISSION MEETING.
(3) NOTIFICATION. SHANNON HIATT SELECTED BAILEY HUGGARD, DAX HALL, MALONE MOSS AND ALLEN DURRANT AS PART TIME LIFEGUARDS WORKING 19 3/4 HOURS PER WEEK WITH NO BENEFITS. WAGE GRADE 3.
(4) NOTIFICATION. COMMISSIONER PAUL COWLEY SELECTED KELLI NELSON AS A 2 COMMISSION MEETING MINUTES NOVEMBER 15, 2016
PART TIME AGING DIRECTOR WORKING 19 3/4 HOURS PER WEEK WITH NO BENEFITS. WAGE GRADE 13.
(5) APPROVAL TO HIRE BECKY JEWKES AS A FULL TIME, WITH BENEFITS, LIBRARIAN IN THE HUNTINGTON LIBRARY. WAGE GRADE 15.
(6) APPROVAL TO GIVE JANET DAMRON A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF HER 6 MONTH ORIENTATION PERIOD AS THE SR. DEPUTY RECORDER. EFFECTIVE 11-21-16.
(7) APPROVAL TO RENEW JONATHON HUNT’S POSITION ON THE TRAVEL BUREAU BOARD.
Motion to approve the Consent Agenda was made by Commissioner Paul Cowley, seconded by Commissioner Ethan Migliori, and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA.
Nothing
(2) PUBLIC COMMENT (3 MINUTE LIMIT PER PERSON)
No comments
(3) DISCUSS AND APPROVE BID FOR LANDFILL METAL PILE.
Commissioner Ethan Migliori made a motion to award the bid to the highest bidder Western Metals Recycling at $32.00 per ton. The motion was seconded by Commissioner Paul Cowley. The motion passed. 3 COMMISSION MEETING MINUTES NOVEMBER 15, 2016
(4) OPENING SEALED BIDS, DISCUSSION AND APPROVAL FOR COMPLETE SECURITY CAMERA SYSTEM FOR EMERY COUNTY SHERIFF’S OFFICE AND JAIL.
Sealed bids were opened for a complete security camera system for Emery County Sheriff’s Office and Jail.
1) Security 101 $68,511.00 2) Sound Unlimited $49,172.00
Commissioner Ethan Migliori made a motion to have the bids reviewed and compared by Sheriff Funk and a Commissioner, and then to award the project to the lowest bidder. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(5) DISCUSSION AND APPROVAL TO ADOPT A RESOLUTION REQUIRING FEDERAL AND STATE AGENCIES WITH MANAGEMENT, OVERSIGHT OR PLANNING DUTIES TO COORDINATE WITH EMERY COUNTY ON ALL LAND USE AND NATURAL RESOURCE PLANNING WITHIN EMERY COUNTY.
Attorney Mike Olsen explained that Carbon County gave notice of this resolution for our information and asked if Emery County would be interested in adopting a similar resolution. This resolution was discussed in a Public Lands meeting in which Peter Sturba, Attorney, recommended the county should be tied in with the federal government on land issues to protect the county’s interest and help with status of how the county will be involved in the process. Ray Petersen commented that it’s not a constitutional right, it’s a legislative right. This resolution is stronger than a policy. Commissioner Brady commented that he likes that it will insure that Emery County will be a coordinating agency in the process. Commissioner Migliori commented that it will strengthen our position with regards to the land use process with the federal government and state agencies. Commissioner Ethan Migliori made a motion to adopt Resolution 11-15-16 a resolution requiring federal and state agencies with management, oversight or planning duties to coordinate with Emery County on all land use and natural resource planning within Emery County. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) DISCUSSION AND APPROVAL FOR CASTLE DALE LIBRARY TO APPLY FOR A GRANT WITH THE GREAT STORIES CLUB.
Commissioner Paul Cowley made a motion to approve for Castle Dale Library to apply for a grant with the Great Stories Club. The motion was seconded by Commissioner Ethan Migliori. 4 COMMISSION MEETING MINUTES NOVEMBER 15, 2016
The motion passed.
(7) DISCUSSION AND APPROVAL OF ROLLBACK TAX/GREENBELT FOR PARCEL #01- 002D-005 AND PARCEL # 04-0042-0014 FOR GARRY PETERSEN.
Commissioner Paul Cowley made a motion to table this item. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(8) DISCUSSION AND APPROVAL TO REMOVE ROLLBACK TAX FOR STANLEY AND RICKY LARSEN ON PARCEL #03-0063-0008.
Assessor, Kris Bell explained that in April of this year her office sent a letter to Mr. Larsen regarding his greenbelt status and that the rollback tax has been attached to the property. Mr. Larsen’s son, Ron Larsen contacted her office and explained that Stanley Larsen had passed away and he was now the executor of the property. Ron told the Assessor’s office they could go out to look at the property. Kris and her staff went to the property. However, it was posted with ‘No Trespassing’ signs so they could not enter the property to do an assessment. From what Kris could tell by looking at the property it was not being used as agriculture. A rollback tax was attached to the property. The property was scheduled to be pulled from greenbelt status next year. Ricky called Kris to explain that the property was being used as agriculture and provided documents to back up his claim. Kris asked to remove the rollback tax for Stanley and Ricky Larsen because she was misinformed about the land being used for agriculture purposes. Commissioner Ethan Migliori made a motion to remove the rollback tax for Stanley and Ricky Larsen on parcel # 03-0063-0008 as requested by Assessor Kris Bell. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) DISCUSSION AND APPROVAL OF ONE TIME TAX ABATEMENT FOR PARCEL #01-0126-0034 WILBUR FOWLER.
Commissioner Migliori explained that during the BOE process the building that Mr. Fowler had recently purchased. He was in the middle of remodeling the building but the building has severe water damage from sitting unoccupied for so many years. The normal process that the Assessor’s Office goes through to assess a property doesn’t really look at weather damage when assessing a building. It would be up to the Commissioners to make an adjustment on this property with the hope that he can rehab the building and get it able to be used again. The Commission has decided to allow a $10,000.00 value reduction for this one year which equals to a reduction of approximately $200.00 in tax dollars. Commissioner Ethan Migliori made a motion to approve a one time, one year reduction of $10,000.00 in value for Mr. Fowler. The 5 COMMISSION MEETING MINUTES NOVEMBER 15, 2016 motion was seconded by Commissioner Paul Cowley. The motion passed.
(10) DISCUSSION AND APPROVAL OF BLM TITLE V RIGHT-OF-WAY APPLICATION AND EMERGENCY BORROW AREA FOR THE PRICE RIVER ROAD #115.
Ray Petersen explained that this road is not used a lot. It parallels the train tracks east on the Mounds area. Rain has affected the road and washed it away for about a quarter of a mile. He indicated that he has met with BLM at the site and will follow-up with a ROW for a 2 mile stretch to allow the Road Department to do the repairs to the road while the road crew is not busy. Ray indicated he was grateful for the quick response from the BLM on this matter. Commissioner Paul Cowley made a motion to approve of BLM Title V ROW application and emergency borrow area for the Price River Road #115. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(11) DISCUSSION AND APPROVAL OF COOPERATIVE AGREEMENT WITH THE SIX COUNTY INFRASTRUCTURE COALITION AND EMERY COUNTY.
Commissioner Keith Brady asked to table this until December meeting. Commissioner Paul Cowley made a motion to table this item. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(12) DISCUSSION AND APPROVAL OF EC AIRPORT LIABILITY INSURANCE RENEWAL.
Commissioner Paul Cowley made a motion to approve of liability insurance renewal for the Huntington Airport. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(13) DISCUSSION AND APPROVAL OF EMERY COUNTY EMS COOPERATIVE AGREEMENT.
This agreement has been in the works for awhile. After some suggestions from the cities and EMT’s the Commission is asking for approval of the EMS Cooperative Agreement. Phil Fauver asked if any cities were opposed to it? Commissioner Brady indicated that a lot of the questions the cities had were addressed with by-laws and articles of incorporation. Mr. Fauver asked if any of the cities were concerned that it would be an added cost for the cities in the future? Commissioner Brady indicated that it was a concern but was again addressed in the next two items on the agenda. Commissioner Ethan Migliori made a motion to approve of Emery County 6 COMMISSION MEETING MINUTES NOVEMBER 15, 2016
EMS Cooperative Agreement. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(14) DISCUSSION AND APPROVAL OF EMERY COUNTY EMS ARTICLES OF INCORPORATION.
Commissioner Ethan Migliori made a motion to approve of Emery County EMS Articles of Incorporation. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(15) DISCUSSION AND APPROVAL OF EMERY COUNTY EMS BYLAWS.
The Emery County EMS By-laws will spell out how the administrative control board will operate. Commissioner Ethan Migliori indicated that he is comfortable with the document. Julie Johansen asked about the towns like Castle Dale and Orangeville who have not yet signed the agreement. Commissioner Brady indicated that they can be added later or vote themselves out if they would like. Commissioner Paul Cowley made a motion to approve of Emery County EMS By-Laws. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(16) DISCUSSION AND APPROVAL FOR TRAVEL BUREAU TO PURCHASE DIGITAL EVENT SIGNS FOR BOTH THE EAST AND WEST SIDES OF EMERY COUNTY.
Tina Carter asked to revisit this item in a future meeting. Commissioner Ethan Migliori made a motion to table this item. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(17) DISCUSSION AND APPROVAL OF POSSIBLE TOURISM INCENTIVE FUND REQUESTS FOR CASTLE VALLEY OUTDOORS.
Jordan Leonard explained that Castle Valley Outdoors has a sign on the highway between Ferron and Emery that they have had a difficult time with lighting. They are asking for assistance with placing a solar powered light on the sign. The total project cost is $4,825.00. The Tourism Incentive Fund allows for half the project cost. The amount Castle Valley is requesting is approximately $1,700.00 to $1,800.00. Commissioner Migliori asked if they knew how much revenue Castle Valley brings in from TRT. Tina Carter indicated that they have been consistent with paying in TRT funds. Commissioner Ethan Migliori made a motion to approve of Tourism Incentive Funds as requested from Castle Valley Outdoors. The motion was seconded by Commissioner Paul Cowley. The motion passed. 7 COMMISSION MEETING MINUTES NOVEMBER 15, 2016
(18) DISCUSSION AND APPROVAL OF POSSIBLE TOURISM INCENTIVE FUND REQUESTS FOR CADDY’S.
Jordan Leonard asked to table this item. Commissioner Paul Cowley made a motion to table this item. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(19) COMMISSION/ELECTED OFFICIALS REPORT.
Attorney Mike Olsen expressed his appreciation for the opportunity to participate in the political process.
Commissioner Migliori reported that the Care Center recently had an audit. They received no tags which speaks loud to how things are running there. No tags is extremely rare. Three years ago they had 20 tags. The new director has revamped the process. They received a letter of compliment from the state agency that oversees them. Work has began on holding an alternative fuels conference in June of 2017. The hope is that the coal to carbon fiber effort will strengthen this viable resource.
Commissioner Brady talked about the Temple Mountain scoping meeting at the John Wesley Powell Museum tomorrow. He attended a business conference last week. He talked about the Utah Honor Flight program. He talked about the success of the student protection program for parents. Lunch and Learn will be at 12:00 p.m. in Green River City.
Commissioner Cowley encouraged the public to attend the Temple Mountain Scoping meeting. he encouraged the public to provide comments and be involved in the public process.
(20) ADJOURN.
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE CANVAS OF ELECTION FOR THE NOVEMBER 8, 2016 GENERAL ELECTION
NOVEMBER 15, 2016
Present at the Canvas of Election was Clerk/Auditor Brenda Tuttle, Commissioner Ethan Migliori, Commissioner Paul Cowley, Commissioner Keith Brady, IT Director Jeff Guymon.
25 Ballots were received for the canvas.
21 Provisional Ballots, 2 paper at the polls and 2 absentee ballots for a total of 25 ballots.
Motion to accept the results from the November 8, 2016 General Election was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley, and the motion passed.
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF A SPECIAL MEETING HELD AT THE EMERY COUNTY COURTHOUSE
NOVEMBER 15, 2016
Present at a special meeting of the Board of Commissioners was Clerk/Auditor Brenda Tuttle, IT Director Jeff Guymon, Commissioner Paul Cowley, Commissioner Ethan Migliori, Emery County School Board Superintendent Larry Davis, Tracey Johnson, Lori Tuttle, Julie Wilson, Kent Wilson, and Patsy Stoddard.
The results from the November 15, 2016 Canvass of the 2016 General Election resulted in a tie for the Emery County School Board District #2.
Straws were drawn. Tracey Johnson drew the longest straw and was declared the winner of Emery County School Board District #2.
The meeting was adjourned.
ATTEST: COMMISSIONER: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EMERY COUNTY COMMISSIONERS HELD IN THE EMERY COUNTY COURTHOUSE
DECEMBER 20, 2016
Present at the meeting was Commission Chairman Keith Brady, Commissioner Paul Cowley, Commissioner Ethan Migliori, Attorney Mike Olsen, Deputy Clerk/Auditor Carol Cox, elected officials and citizens.
CONSENT AGENDA
(1) APPROVAL OF CHECK EDIT LIST, REQUISITIONS, AND DISPOSITIONS.
The Warrant Check Edit List # 242676 through and including # 242812 was presented for payment.
There were no requisitions.
Dispositions were presented for the following:
146-1580 Clock, Iron 148-3568 Stool, brown Cramer 146-3458 Table, drafting Stacor 146-4570 Table, communications 146-5823 Stand, printer 181-5825 Cabinet, file 4drw lateral 146-5199 Planimeter, 6 roller planix 146-5194 Chair, ergonomically correct 146-5853 Chair, ergonomically correct 143-4995 Chair, 146-6095 Printer, deskjet color 146-6463 Camera, Lazer digital 146-6461 Tape Drive, 146-6956 Camera, digital 146-7245 Computer, Pentium III 500 146-0020 Software, Word Perfect 2000 146-0026 Software, Word Perfect 2000 146-0006 Software, Draw99 146-7365 Organizer, Palm Pilot IIIC 148-7437 Shredder, Fellows 146-8227 Copier, Canon 3300 2 Commission Meeting Minutes December 20, 2016
146-7407 Computer, PIII933 146-7605 Computer, P4 146-8112 Computer, P4 Optiplex 146-8216 Computer, P4 Optiplex 146-8427 Chair, ergonomically drafting 146-8729 Computer, Optiplex GX280 146-8741 Computer, Optiplex P4 630 146-9010 Computer, Optiplex 745 146-9037 Printer, Dell 3115CN 148-2029 Stool, 8 way adjustable 146-1523 Lamp, desk 410- Radio, 2008 Kenwood (stolen) 143-8489 Electronic Organizer, Palm
(2) APPROVAL OF MINUTES OF NOVEMBER 15, 2016 COMMISSION MEETING.
(3) APPROVAL OF MINUTES OF OCTOBER 25, 2016 PUBLIC HEARING.
(4) APPROVAL OF MINUTES OF NOVEMBER 21, 2016 PUBLIC HEARING.
(5) APPROVAL OF MINUTES OF NOVEMBER 15, 2016 GENERAL ELECTION CANVAS.
(6) APPROVAL OF MINUTES OF NOVEMBER 15, 2016 SPECIAL MEETING REGARDING EMERY COUNTY SCHOOL BOARD DISTRICT #2 REPRESENTATIVE.
(7) RENEW MARY KAVA, JOHN EDEN AND JUDY SCOTT AS MEMBERS OF THE ADVISORY COUNCIL ON AGING BOARD FOR ANOTHER 3 YEAR TERM.
(8) APPROVAL OF PERSONAL PROPERTY BUSINESS EXEMPTIONS ACCOUNTS.
(9) APPROVAL TO RENEW JONATHON HUNT’S POSITION ON THE TRAIL’S COMMITTEE. 3 Commission Meeting Minutes December 20, 2016
(10) APPROVAL TO RENEW SHERREL DUANE WARD’S POSITION ON THE PUBLIC LANDS COMMITTEE.
(11) NOTIFICATION ALEX URGUHART HAS BEEN SELECTED AS THE PART TIME LIBRARY AND MUSEUM MAINTENANCE EMPLOYEE. WORKING UP TO 19 3/4 HOURS PER WEEK. NOT ELIGIBLE FOR BENEFITS. GRADE 13.
(12) NOTIFICATION RAYOLA PNISTER HAS BEEN SELECTED AS THE PART TIME FERRON LIBRARY JANITOR. WORKING 7 ½ HOURS PER WEEK. NOT ELIGIBLE FOR BENEFITS. GRADE 6.
(13) NOTIFICATION KATY WOODBURY MILLER HAS BEEN SELECTED AS THE PART TIME ASSISTANT LIBRARIAN IN FERRON. WORKING UP TO 19 3/4 HOURS PER WEEK. NOT ELIGIBLE FOR BENEFITS. GRADE 7.
(14) NOTIFICATION ABBIE CHRISTIANSEN HAS BEEN SELECTED AS THE PART TIME EMERY LIBRARY JANITOR. WORKING 6 HOURS PER WEEK. NOT ELIGIBLE FOR BENEFITS. GRADE 6.
(15) NOTIFICATION JACQUELINE WILDE HAS BEEN SELECTED AS THE PART TIME TRAVEL BUREAU ASSISTANT. WORKING 19 3/4 HOURS PER WEEK. NOT ELIGIBLE FOR BENEFITS. GRADE 11.
(16) APPROVAL TO HIRE BROCK WINN AS A FULL TIME, WITH BENEFITS EQUIPMENT OPERATOR/DRIVER. GRADE 16.
(17) APPROVAL FOR LANORA (KRIS) RICHARDS TO BE A VOLUNTEER AT THE GREEN RIVER LIBRARY.
(18) APPROVAL TO GIVE JEREMY LAKE A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF HIS 6 MONTH ORIENTATION PERIOD. 4 Commission Meeting Minutes December 20, 2016
(19) APPROVAL TO GIVE KEVIN ANDY WALL A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF HIS 6 MONTH ORIENTATION PERIOD.
(20) APPROVAL TO GIVE ERIC NIELSEN A 3% WAGE INCREASE FOR SUCCESSFUL COMPLETION OF HIS 6 MONTH ORIENTATION PERIOD AFTER BEING PROMOTED TO SR. EQUIPMENT OPERATOR/DRIVER. Motion to approve the consent agenda was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley, and the motion passed.
DISCUSSION AGENDA
(1) ITEMS PULLED FROM THE CONSENT AGENDA
Nothing for discussion.
(2) PRESENTATION OF YEARS OF SERVICE AWARDS.
Service Awards were presented as follow:
30 years of service 25 years of service
Kyle Ekker Jeffrey Weber Richard Bret Mills Colleen Murdock Jeffrey Thomas Shon Roper
20 years of service 15 years of service
Dustin Butler Tosha Barnett Shaun Bell Ken Anderson Joyce Staley Jerod Curtis Melany Weaver Garrett Conover 5 Commission Meeting Minutes December 20, 2016
10 years of service
Gayleen Cox Dennis Fuller Eric Nielsen Alexander O’Neil Thad Morris
6:00 P.M. PUBLIC HEARING
Motion to leave the regular meeting and open a Public Hearing to receive comment regarding budgets of the Emery County General Fund, Special Revenue Funds, Capital Projects Funds, Local Building Authority, and Castle Valley Special Service District and at the conclusion of the Public Hearing return to the regular meeting agenda was made by Commissioner Ethan Migliori, seconded by Commissioner Paul Cowley, and the motion passed.
(1) PUBLIC HEARING TO RECEIVE PUBLIC COMMENT CONCERNING OPENING AND AMENDING OF THE FY 2016 BUDGETS FOR THE EMERY COUNTY GENERAL FUND, SPECIAL REVENUE FUNDS, CAPITAL PROJECTS FUNDS, LOCAL BUILDING AUTHORITY, AND CASTLE VALLEY SPECIAL SERVICE DISTRICT.
Time was provided for questions or comments regarding the amended 2016 budget for Emery County General Fund, Special Revenue Funds, Capital Projects Funds, and Local Building Authority. There were no questions or comments.
Time was provided for questions or comments regarding the Castle Valley Special Service District amended 2016 budgets. There were no questions or comments.
The Public Hearing was closed.
(2) DISCUSSION AND APPROVAL OF AMENDED 2016 BUDGET.
Upon returning to the regular meeting agenda Commissioner Ethan Migliori made a motion to approve Resolution 12-20-16 F amending the 2016 budgets of the Emery County General Fund, Special Revenue Funds, Capital Projects Funds, and Local Building Authority. The motion was seconded by Commissioner Paul Cowley. The motion passed.
Commissioner Ethan Migliori made a motion to approve Resolution 12-20-16G amending the 2016 budgets of Castle Valley Special Service District. The motion was seconded by 6 Commission Meeting Minutes December 20, 2016
Commissioner Paul Cowley. The motion passed.
Commissioner Ethan Migliori made a motion to leave the regular meeting and open a Public Hearing to receive public comment regarding the proposed FY2017 budget for the Emery County General Funds, Special Revenue Funds, Capital Projects Funds, and Local Building Authority and upon conclusion of the public hearing to return to the regular meeting agenda. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(3) PUBLIC HEARING TO RECEIVE PUBLIC COMMENT REGARDING THE PROPOSED FY 2017 BUDGETS FOR THE EMERY COUNTY GENERAL FUND, SPECIAL REVENUE FUNDS, CAPITAL PROJECTS FUNDS, LOCAL BUILDING AUTHORITY, AND CASTLE VALLEY SPECIAL SERVICE DISTRICT.
Time was provided for comments or questions regarding the proposed FY2017 budgets for Emery County General Fund, Special Revenue Funds, Capital Projects Funds, and Local Building Authority.
There were no questions or comments.
Time was provided for comments or questions regarding the proposed FY 2017 Budgets of Castle Valley Special Service District.
Jacob Sharp, Castle Valley Special Service District reviewed for the public the 3 budgets of CVSSD.
The public hearing was closed.
(4) DISCUSSION AND APPROVAL OF 2017 BUDGET.
Upon returning to the regular meeting agenda Commissioner Ethan Migliori made a motion to approve Resolution 12-20-16H adopting the FY2017 Budgets of the Emery County General Funds, Special Revenue Funds, Capital Projects Funds, and Local Building Authority. The motion was seconded by Commissioner Paul Cowley. The motion passed.
Commissioner Ethan Migliori made a motion to approve Resolution 12-20-16I adopting the FY2017 budgets of Castle Valley Special Service District. The motion was seconded by Commissioner Paul Cowley. The motion passed. 7 Commission Meeting Minutes December 20, 2016
(5) DISCUSSION AND APPROVAL OF BUSINESS LICENSE FOR KAREN SCAFFORD FOR ELEMENTS WILDERNESS PROGRAM IN HUNTINGTON.
Commissioner Ethan Migliori made a motion to approve of business license for Karen Scafford DBA: Elements Wilderness Program in Huntington, UT. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(6) DISCUSSION AND APPROVAL OF BUSINESS LICENSE FOR AMBER JONES FOR CRAFT CREATIONS OF CLEVELAND.
Commissioner Ethan Migliori made a motion to approve of business license for Amber Jones DBA: Craft Creations of Cleveland. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(7) DISCUSSION AND APPROVAL OF BUSINESS LICENSE FOR LAUREL NIELSEN FOR GET IT DONE NATURALLY ENTERPRISES OF CASTLE DALE.
Commissioner Ethan Migliori made a motion to approve of business license for Laurel Nielsen DBA: Get it Done Naturally Enterprises of Castle Dale, UT. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(8) DISCUSSION AND APPROVAL OF BUSINESS LICENSE FOR CLYDE HUNTSMAN FOR SUMMO ROBOTICS.
Commissioner Ethan Migliori made a motion to approve of business license for Clyde Huntsman DBA: Summo Robotics. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(9) DISCUSSION AND APPROVAL OF INTERLOCAL AGREEMENT WITH SSD#1 FOR SERVICES.
Commissioner Paul Cowley made a motion to approve of Interlocal Agreement with SSD#1 for Services. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 8 Commission Meeting Minutes December 20, 2016
(10) DISCUSSION AND APPROVAL OF 2017 MEETING SCHEDULE.
The following Commission Meeting schedule for 2017 was presented for approval:
January 3, 2017 3:00 p.m. January 17, 2017 3:00 p.m.
February 7, 2017 3:00 p.m. February 21, 2017 3:00 p.m.
March 7, 2017 3:00 p.m. March 21, 2017 3:00 p.m.
April 4, 2017 3:00 p.m. April 18, 2017 3:00 p.m.
May 2, 2017 3:00 p.m. May 16, 2017 3:00 p.m.
June 6, 2017 3:00 p.m. June 20, 2017 3:00 p.m.
July 18, 2017 3:00 p.m.
August 1, 2017 3:00 p.m. August 22, 2017 3:00 p.m. * held at the County Sheriff/County Complex at 45 East Farrer St., Green River, UT
September 5, 2017 3:00 p.m. September 19, 2017 3:00 p.m.
October 3, 2017 3:00 p.m. October 17, 2017 3:00 p.m.
November 7, 2017 3:00 p.m. November 21, 2017 3:00 p.m.
December 19, 2017 5:00 p.m.
Commissioner Paul Cowley made a motion to approve the 2017 Commission Meeting Schedule as proposed. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 9 Commission Meeting Minutes December 20, 2016
(11) DISCUSSION AND APPROVAL OF 2017 HOLIDAY SCHEDULE.
The 2017 Holiday schedule was presented as follow:
New Year’s Day Monday 01-02-17
Human Rights Day Monday 01-16-17
President’s Day Monday 02-20-17
Memorial Day Monday 05-29-17
Independence Day Tuesday 07-04-17
Pioneer Day Monday 07-24-17
Labor Day Monday 09-04-17
Veterans Day Friday 11-10-17
Thanksgiving Day Thursday 11-23-17 Thanksgiving Day Friday 11-24-17
Christmas Eve Friday 12-22-17 Christmas Day Monday 12-25-17
New Year’s Eve Friday 12-29-17
New Year’s Day Monday 01-01-18
Commissioner Ethan Migliori made a motion to approve the 2017 holiday schedule as proposed. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(12) DISCUSSION AND APPROVAL OF RESOLUTION FOR UDOT MINERAL LEASE MONEY ALLOCATIONS FOR 2017.
Commissioner Ethan Migliori made a motion to approve Resolution 12-20-16A setting the UDOT Mineral Lease Allocations for 2017. The motion was seconded by Commissioner Paul 10 Commission Meeting Minutes December 20, 2016
Cowley. The motion passed.
(13) DISCUSSION AND APPROVAL OF RESOLUTION FOR SITLA MONEY ALLOCATIONS FOR 2017.
Commissioner Ethan Migliori made a motion to approve Resolution 12-20-16B allowing for SITLA money allocation for 2017. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(14) DISCUSSION AND APPROVAL TO ADVERTISE AND RFP FOR MAINTENANCE ON ALL 5 SENIOR CITIZEN CENTERS IN EMERY COUNTY.
Commissioner Paul Cowley made a motion to table this item for now. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(15) DISCUSSION AND APPROVAL TO CREATE AN AIRPORT ADVISORY COMMITTEE FOR THE HUNTINGTON AIRPORT.
Commissioner Paul Cowley made a motion to approve the creation of an Airport Advisory Committee for the Huntington Airport. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(16) DISCUSSION AND APPROVAL OF TAX ABATEMENT FOR MILA ANDERSON ON PARCEL #05-0077-0008 FOR 2016.
Assessor Kris Bell explained that the State Tax Commission picked up Ms. Anderson’s property as State Assessed. She was being double taxed because Emery County also taxed her property. Kris asked to abate the county tax in the amount of $133.53 and the county will pick up that portion of Ms. Anderson’s property that is not State Assessed next year. Commissioner Paul Cowley made a motion to approve of tax abatement in the amount of $133.53 for Mila Anderson as proposed. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(17) DISCUSSION AND APPROVAL OF TAX ABATEMENT ON TRAILER IN CASTLE VALLEY TRAILER COURT IN FERRON FOR THE AMOUNT OF $76.72.
Kris Bell explained that Mr. Price was recently released from jail. There is no way to contact Mr. 11 Commission Meeting Minutes December 20, 2016
Price to have him pay the tax which is $76.72. She indicated that there is no value to place on the trailer and they do not want to seize and sell it. Commissioner Ethan Migliori made a motion abate the tax on trailer in Castle Valley Trailer Court in Ferron in the amount of $76.72. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(18) DISCUSSION AND APPROVAL OF ROLLBACK TAX/GREENBELT FOR GARRY PETERSEN.
Kris Bell explained that the Petersens have agreed that for 2016, taxes and value will remain how the are on the tax notices, minus the rollback taxes. There was mis-communication on the information given at the times of field visits. Moving forward, the land will qualify for the greenbelt status as long as they meet the agreed requirements. Commissioner Ethan Migliori made a motion to approve of rollback tax/greenbelt for Garry Petersen as proposed by Kris Bell. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(19) DISCUSSION AND APPROVAL OF CONTRACT WITH EMERY COUNTY AND THE STATE OF UTAH FOR REIMBURSEMENT FOR WORK DONE BY VAL PAYNE OF “PAYNE RELIEF”, FOR EMERY COUNTY’S COUNTY GENERAL PLAN.
Provisions in HB 323 and HB 219 enacted by the Utah Legislature, allowed for funds up to $50,000.00 to be available to counties for reimbursement for expenses associated with development of a County Resource Management Plan. Val Payne “Payne Relief” has done this for Emery County. This contract with the State of Utah will get Val paid for his services on development of the plan. Commissioner Ethan Migliori made a motion to approve of Contract with Emery County and the State of Utah for reimbursement for work done by Val Payne of “Payne Relief” for Emery County’s General Plan. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(20) DISCUSSION AND APPROVAL OF DELEGATION OF FIRE MANAGEMENT AUTHORITY AND TRANSFER OF FISCAL RESPONSIBILITY BETWEEN UTAH DIVISION OF FORESTRY, FIRE AND STATE LANDS AND EMERY COUNTY.
The Delegation of Fire Management Authority and Transfer of Fiscal Responsibility between Utah Division of Forestry, Fire and State Lands and Emery County was discussed in an earlier meeting by Jason Johnson during his report. Mike Olsen explained that this is like fire insurance. He has reviewed the document and does not have any concerns. Commissioner Paul Cowley made a motion to approve of Fire Management Authority and Transfer of Fiscal Responsibility between Utah Division of Forestry, Fire and State Lands and Emery County. The motion was 12 Commission Meeting Minutes December 20, 2016 seconded by Commissioner Ethan Migliori. The motion passed.
(21) DISCUSSION AND APPROVAL OF THE COUNTY FIRE WARDEN AGREEMENT BETWEEN THE UTAH DIVISION OF FORESTRY, FIRE AND STATE LANDS AND EMERY COUNTY.
Commissioner Ethan Migliori made a motion to approve of the County Fire Warden Agreement between the Utah Division of Forestry, Fire and State Lands and Emery County. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(22) DISCUSSION AND APPROVAL OF COOPERATIVE AGREEMENT BETWEEN THE UTAH DIVISION OF FORESTRY, FIRE AND STATE LANDS AND EMERY COUNTY.
Commissioner Paul Cowley made a motion to approve of Cooperative Agreement between the Utah Division of Forestry, Fire and State Lands and Emery County. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(23) DISCUSSION AND APPROVAL OF RESOLUTION AGREEING TO AMENDMENT AND RESTATEMENT OF SEVEN COUNTY INFRASTRUCTURE COALITION INTERLOCAL AGREEMENT.
Resolution 12-20-16C is a resolution authorizing adding Sevier County and approving the amendment and restatement of the Seven County Infrastructure Coalition Interlocal Agreement and related matters. Attorney Mike Olsen has reviewed the resolution and has not concerns or issues with the document. Commissioner Ethan Migliori made a motion to approve Resolution 12-20-16C authorizing adding Sevier County and approving the amendment and restatement of the Seven County Infrastructure Coalition Interlocal Agreement. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(24) DISCUSSION AND APPROVAL TO ADOPT WORKERS COMPENSATION PREMIUM WITH UTAH LOCAL GOVERNMENTS TRUST. 2017 PREMIUM $68,670.00 AN INCREASE OF $1,926.00.
Commissioner Ethan Migliori made a motion to approve adopting Workers Compensation Premium with Utah Local Governments Trust in the amount of $68,670.00. The motion was seconded by Commissioner Paul Cowley. The motion passed. 13 Commission Meeting Minutes December 20, 2016
(25) DISCUSSION AND APPROVAL OF EMERY COUNTY JOINING THE RURAL UTAH ALLIANCE.
Attorney Mike Olsen and Commissioner Keith Brady attended lunch meetings with Rural Utah Alliance and indicated that they liked what they heard. The alliance will help with direction in the issues the county elects to fight. Mike Olsen commented that he felt joining the alliance would be beneficial to the County. It would open the County up to receive funds to help advance positions that would be good for Emery County. Membership is $5,000.00 per year which could possibly come from Public Lands funds. Commissioner Paul Cowley made a motion to approve joining the Rural Utah Alliance. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(26) DISCUSSION AND APPROVAL OF EMERY COUNTY JOINING IN THE COAL MORATORIUM FILING.
Attorney Mike Olsen indicated this stems from Secretary Jewel’s moratorium on coal. This is being challenged in court. By joining in the Coal Moratorium Filing, Emery County will have a seat at the table and the ability to take on an issue that is critical to us. Commissioner Ethan Migliori made a motion to join in the Coal Moratorium Filing. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(27) DISCUSSION AND APPROVAL/REJECTION OF BIDS ON THE COTTONWOOD CREEK PROJECT, SOUTH EAST OF CASTLE DALE PROJECT AREA.
Merrill Johansen, J&T Engineering, explained that this project was bid out and bids have been received. J&T recommends rejecting the bids until the wetland determination study is concluded. They will be realigning the dike which will change the scope of work for the project. The project will need a determination from Army Corps of Engineers also. He recommended rejecting the bids and re-bid after scoping is completed. Commissioner Ethan Migliori made a motion to reject the bids on the Cottonwood Creek Project, South East of Castle Dale Project Area. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(28) RATIFICATION OF AWARD OF $3000.00 STATE OF UTAH FY2015 CITIZEN CORPS SUPPLEMENTAL GRANT TO ECSO. $1500.00 TO EMERY COUNTY AND $1500.00 TO CARBON COUNTY (REGION 6).
Captain Kyle Ekker indicated that this is for the Emergency Preparedness Program to be shared 14 Commission Meeting Minutes December 20, 2016 with Carbon County. The forms required signatures earlier this month. Therefore, approval needs to be ratified to accept award of $1,500.00 State of utah FY2015 Citizen Corps Supplemental Grant to the Emery County Sheriff’s Office for Region 6, which includes $1,500.00 for Carbon County. Commissioner Paul Cowley made a motion to approve of State of Utah FY2015 Citizen Corps Supplemental Grant to ECSO for $1,500.00 and $1,500.00 to Carbon County (Region6). The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(29) RATIFICATION OF APPROVAL TO SIGN AND SUBMIT NRCS FROM ADS-78 ON THE COX SPUR ROAD PROJECT AREA OF THE COTTONWOOD CREEK PROJECT. THE ADS-78 IS ACCOMPANIED BY AN ATTORNEY OPINION LETTER SIGNED BY MICHAEL OLSEN.
Attorney Mike Olsen indicated that in order to move the project along and get the cement done before it got to cold the document was signed and forwarded on to NRCS. This action needs to be ratified at this time. Commissioner Ethan Migliori made a motion to ratify approval to sign and submit NRCS from ADS-78 on the Cox Spur Road Project area on the Cottonwood Creek Project. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(30) DISCUSSION AND APPROVAL TO ACCEPT EXTENSION ON FUNDING CUT-OFF DATE WITH NRCS ON THE COTTONWOOD CREEK PROJECT. NEW CUT-OFF DATE WILL BE AUGUST 05, 2017. NRCS AGREEMENT #68-8D32-16-203. THERE IS NO CHANGE IN FUNDING.
Commissioner Ethan Migliori made a motion to approve to accept extension on funding cut-off date with NRCS on the Cottonwood Creek Project (NRCS Agreement #68-8D32-16-203). The new cut-off date will be August 05, 2017. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(31) DISCUSSION AND APPROVAL OF AGREEMENT FOR EMERY COUNTY SHERIFF’S OFFICE HOUSING GRAND COUNTY INMATES.
Sheriff Greg Funk indicated that the SO has been housing the inmates from Grand County since October. Attorney Mike Olsen indicated he had no concerns with the agreement. Commissioner Paul Cowley made a motion to approve of Agreement for Emery County Sheriff’s Office housing Grand County Inmates. The motion was seconded by Commissioner Ethan Migliori. The motion passed. 15 Commission Meeting Minutes December 20, 2016
(32) DISCUSSION AND APPROVAL FOR ECSO TO APPLY FOR THE UTAH HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS (HMEP) 2017 PLANNING GRANT.
Sheriff Funk requested approval for the ECSO to apply for the utah Hazardous Materials Emergency Preparedness (HMEP) 2017 Planning Grant. He indicated that the grant is for $3,500.00 which his office will match with in-kind wages from Jan Luke and Captain Kyle Ekker who do the work with LEPC. Commissioner Paul Cowley made a motion to approve for ECSO to apply for the Utah Hazardous Materials Emergency Preparedness 2017 Planning Grant. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(33) DISCUSSION AND APPROVAL FOR PAYMENT OF STEM CONTRACT FOR CASTLE DALE LIBRARY. $75.00 TO CAROLYN RANDALL AND $ 75.00 TO LARRY RANDALL.
Roxann Jensen, Emery County Library (Castle Dale) explained that Castle Dale Library applied for and received $2,000.00 from the National Science Foundation. The have selected science partners to conduct stem classes that will be paid from this grant. They will be having the stem classes in January, March, and May of 2017. Commissioner Paul Cowley made a motion to approve payment of stem contract for Castle Dale Library in the amount of $75.00 to Carolyn Randall and $75.00 to Larry Randall. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(34) DISCUSSION AND APPROVAL OF SPECIAL UTILITY LICENSE AGREEMENT, SPECIAL UTILITY LICENSE AGREEMENT BOND AND INDIVIDUAL PERFORMANCE AND WARRANTY BOND BETWEEN EMERY COUNTY AND PACIFICORP.
Attorney Mike Olsen indicated he assisted in drafting this utility lease agreement and feels comfortable with it, as does Road Supervisor Wayde Nielsen. Commissioner Paul Cowley made a motion to approve of Special Utility License Agreement, Special Utility License Agreement Bond and Individual Performance and Warranty Bond between Emery County and Pacificorp. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(35) DISCUSSION AND APPROVAL OF MOU BETWEEN EMERY COUNTY AND STATE OF UTAH DEPARTMENT OF NATURAL RESOURCES DIVISION OF PARKS AND RECREATION FOR COORDINATION ON MATTERS RELATING TO DES BEE DOVE TRAIL.
This MOU will provide assistance with the development and maintenance of Des Bee Dove 16 Commission Meeting Minutes December 20, 2016
Trail. Commissioner Brady indicated that he recently walked the trail with a representative from State Parks. The project is under the direction of the Emery County Travel Council. Commissioner Paul Cowley made a motion to approve of MOU between Emery County and State of Utah Department of Natural Resources Division of Parks and Recreation for coodination on matters relating to Des Bee Dove Trail. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(36) DISCUSSION AND APPROVAL OF RESOLUTION STATING EMERY COUNTY’S OPPOSITION TO DESIGNATION OF EXCESSIVELY LARGE, LANDSCAPE-SCALE NATIONAL MONUMENTS BY THE USE OF THE ANTIQUITIES ACT.
This resolution was put together by Public Lands Director Ray Petersen. The Resolution states Emery County’s opposition to designation of excessively large, landscape-scale national monuments by the use of the Antiquities Act. Commissioner Ethan Migliori made a motion to approve Resolution 12-20-16D stating Emery County’s opposition to designation of excessively large, landscape-scale national monuments by use of the Antiquities Act. The motion was seconded by Commissioner Paul Cowley. The motion passed.
(37) DISCUSSION AND APPROVAL OF RESOLUTION TO ADOPT THE AUTHORIZED LOCAL OPTION GENERAL SALES TAX HB 362 DEDICATED TO TRANSPORTATION AND APPROVED BY THE VOTERS.
In November the voter’s approved local option general sales tax as HB362 dedicated to transportation improvements, such as roads, trails, sidewalks, maintenance and traffic and pedestrian safety features, with the revenues divided among the county, cities and towns within Emery County. This resolution will adopt the general sales tax as dedicated to transportation (HB 362 2015). Commissioner Paul Cowley made a motion to approve Resolution 12-20-16E adopting the authorized local option general sales tax dedicated to transportation. The motion was seconded by Commissioner Ethan Migliori. The motion passed.
(38) COMMISSION/ELECTED OFFICIALS REPORT.
Sheriff Funk thanked those who donated to the Shop-with-a-Cop Program. He indicated that has been a favorite part of his job for a number of years. They have been overwhelmed by the donations they have received this year. They were able to help a family in crisis in the county with the funds they received. Thanks to the citizens for their donations.
Attorney Michael Olsen thanked Commissioner Ethan Migliori for his years of service to the 17 Commission Meeting Minutes December 20, 2016 citizens of Emery County.
Commissioner Migliori commented on the dedication of those with whom he has served with on the many boards he has served on. He felt it was a privilege to serve with the many volunteers who have served the citizens of Emery County through their volunteering their time and efforts to serve on committees and boards throughout our communities. He indicated he was grateful for the experience.
Commissioner Brady also thanked Commissioner Migliori. He reported on attending a press conference regarding the proposed Bears Ears Designation. Others who attended were Governor Herbert, Lt. Governor Cox, Senator Hatch, Mia Love, and Mike Lee. Many others were there to show support to not have a National Monument Designation in San Juan County. He added, It will be interesting to see what President Obama will do.
Commissioner Cowley echoed the thanks to Commissioner Migliori and indicated he looks forward to working with Lynn Sitterud in the coming year. He also reported on the recent Sr. Citizen Party/Dinner. He indicated that it is a good way to thank the seniors of our communities for contributions to the communities over the years.
(39) ADJOURN
The meeting was adjourned.
ATTEST: COMMISSIONER: