Tender Notice

No.542/W/14/Adm/Con/Civ-El/ARM/ESID/14 DT: 24.04.2014

TENDER NOTICE

The Medical Superintendent ESIC Model & Super Specialty Hospital Asramam, Kollam invites sealed tenders from registered eligible Civil contractors of appropriate class for the following work. The Medical Superintendent reserves the right to reject any or all the tenders without assigning any reason. The bidder has to submit a declaration in Rs. 100/- stamp paper stating to complete the work as per tender condition and specification with in the prescribed time limit. Tender will not be accepted of agencies whose work is still pending beyond time limit. Approximate Earnest Sl. Period of Name of the work cost of work in Money in No work Rs. Rs. CIVIL WORK Annual Repairs & Maintenance (ARM) of ESI Dispensaries and attached staff quarters at Kilikolloor, Keralapuram, Kottiyam, 12 1 2,67,100/- 5350/- Thrikkovilvattom, Pattathanam, Perinad, and Months Mynagappally for the year 2014-15(Civil & Electrical Works)

1. Last date and time for submission of sealed Tender 12.05.2014 up to 11.00 am. 2. Tenders will be opened on 12.05.2014at 11.30 am in the office of the undersigned. Bidders or their representatives can attend the same. 3. In case the last date for tender declared as holiday, tenders shall be received and opened on the next working day. The time and venue shall remain unchanged. 4 The Tender document can be downloaded from www.esic.nic.in and www.esichsuperspecialitykollam.com

SD/- Medical Superintendent

Annexure-I

General instructions for submitting tender for “Annual Repairs & Maintenance (ARM) of ESI Dispensaries and attached staff quarters at Kilikolloor, Keralapuram, Kottiyam, Thrikkovilvattom, Pattathanam, Perinad, and Mynagappally for the year 2014-15(Civil & Electrical Works)”.

Tenders complete in all respect, quoting rates must be deposited in the tender box kept in the office of the Medical Superintendent, by hand on or before 12.05.2014 up to 11 am . The tenders will be opened on the same day at 11.30 am in the presence of tenderer or their representatives who may like to be present on that day. In case tender opening day is declared as holiday, tenders shall be received and opened on next working day as per the above mentioned schedule. The site & work can be inspected and understood in consultation with our Engineering Division on any working day during office hours (09am- 04pm) by the contractor/agency. Tenders received after the due date and time will not be accepted under any circumstances. The Medical Superintendent reserves the right to accept or reject any or all the tenders with out assigning any reason(s) thereof. The tenders should be submitted in sealed envelope addressed to The Medical- Superintendent, ESIC Hospital, Asramam, Kollam 691002 with specific address of the tenderer. The envelope should be super subscribed as “Tender for Annual Repairs & Maintenance (ARM) of ESI Dispensaries and attached staff quarters at Kilikolloor, Keralapuram, Kottiyam, Thrikkovilvattom, Pattathanam, Perinad, and Mynagappally for the year 2014-15(Civil & Electrical Works) due on 12.05.2014 ”. The tenders should preferably be typed in words as well as in figures free from erasing and error in typing. The tenderer along with seal of the firm must sign each page of the tender and affix seal of the company. A covering letter in contractors/agencies own letter head shall be attached with the tender indicating the list of enclosures . The tender must enclose a ‘Demand Draft’ from any nationalized banks for “Rs.5,350/-” as earnest money drawn in the favour of ESIC fund A/c No. 1 payable at Kollam. The EMD deposited with earlier if any will not be adjusted against this tender. Tender without EMD will not be accepted in any case. EMD shall be kept in a separate envelope super scribed as “EMD to tender for Annual Repairs & Maintenance (ARM) of ESI Dispensaries and attached staff quarters at Kilikolloor, Keralapuram, Kottiyam, Thrikkovilvattom, Pattathanam, Perinad, and Mynagappally for the year 2014-15(Civil & Electrical Works)” and placed inside the main envelope. Tenderer must provide the Tel & Fax No. if any with the tender. The tenderer is required to submit an undertaking as per the Performa enclosed on Annexure III on a non– judicial stamp paper of Rs.10/- . The tender must include all the documents as mentioned in the checklist attached as Annexure-VI. Tenderer must enclose Photocopies of Valid Contract License, VAT Registration Certificate & PAN Card. Tenderers must also enclose documents showing:- 1. Experience in doing similar type of work with in the last three years. 2. Validity of Contract License. 3. Validity of VAT Registration. The rates quoted in ambiguous terms such as “Freight on actual basis “ or “Taxes as applicable etc” or “packing forwarding etc”/ Govt. taxes as applicable etc will tender the bid liable to rejection. The rates/ amount should be quoted in I.N.R. The price should be all inclusive lump sum price offered for each item including cost of the equipment, freight, insurance packing forwarding etc. and including charges for installation and commission with all the men and material required for the same . SD/- Medical Superintendent

Annexure-II

Terms and Conditions Governing Contract

The tender must enclose a ‘Demand Draft’ from any nationalized banks for “Rs.5,350/-” as earnest money drawn in the favour of ESIC fund A/c No. 1 payable at Kollam. The EMD deposited with earlier if any will not be adjusted against this tender. Tender without EMD will not be accepted in any case. EMD submitted by unsuccessful bidders will be refunded without interest after, finalization of tender. EMD to Successful tender will be released after receiving Performance Guarantee. Time limit for completion of the work will be 3 Months from the date of issue of work order. Agency has to give an undertaking in Rs.10/- stamp paper stating that the work will be completed within the prescribed time limit as per tender condition and specification. This under taking has to be given along with the tender.

Medical Superintendent, ESIC Model & Super Specialty Hospital, Asramam, Kollam, does not pledge himself to accept the lowest or any tender and reserve to himself the right of accepting the whole or any part of the tender or portion of the quantity offered and you shall supply the same / execute the work at the rate quoted by you.

Performance Guarantee : - As soon as LOI is issued to the successful contractor, the contractor will submit a performance guarantee equivalent to 5% of the total contract amount with in 10days, which will be valid up to 60days beyond the date of completion of all contractual obligations including defect liability period. Agreement :- The successful bidder has to sign an agreement with the E.S.I.C in stamp paper worth Rs. 100/-. The details of agreement can be seen and under stand from the Engineering Branch during office hours. Tender condition will be a part of agreement. The manpower deployed shall always remain the employees of the contractor and it shall be the responsibility of the contractor to comply with the minimum wages act and other statutory liabilities. Materials using for the work has to be shown and got approved from Engineers of ESIC Model & Super Specialty Hospital, Asramam, Kollam prior to use. The contractor shall be responsible for ensuring complaints with labour laws and all other applicable laws that may be in force from time to time during the entire period of contract. The contractor shall not sublet transfer or assign the contract to any part thereof without the written permission of the Medical Superintendent. In the event of the contractor contravening this condition, Medical Superintendent be entitled to place the contract elsewhere on the contractors account at his risk and the contractor shall be liable for any loss or damage, which the Medical Superintendent, ESIC Model & Super Specialty Hospital, Asramam, Kollam may sustain in consequence or arising out of such replacing of the contract.

Assistance to contractor: The contractor shall not be entitled to assistance either, in the procurement of raw materials required for the fulfillment of the contract or in the securing of transport facilities. Payment:- Payment will be made for the work on satisfactory completion, inspection and measurement by E.S.I.C Engineer. Bills will be paid through RTGS on satisfactory performance of the contract (else the amount will be confiscated) on monthly basis. S.T/ VAT/ Labour welfare charges and other government taxes as applicable will be deducted from the bill of the agency. Penalty for delay in completion of work: - If there is delay in completing the work, contractor shall be liable to pay liquidated damages in the form of deduction of 2% from the total tendered value per month subject to maximum limit of 5%. If the work is not competed with in 3

3 months of extended time, his security deposit will be forfeited and tender shall be canceled. Part work done by the agency if any will not be measured and paid. There will not be any leniency regarding timely completion of the work. Work has to be carried out as per CPWD specification and otherwise specified by the Department. Arbitration : - In case of any dispute, the difference arising out of the agreement, the same shall be refereed to the sole arbitration of the Chief Engineer, ESIC and his decision shall be binding on both the parties.

Sd/- Medical Superintendent

OTHER CONDITIONS

1. Scope of work: - The scope of work included in schedules consists of day-to-day maintenance of civil works, water supply, sewage line and electrical works for the smooth functioning of Dispensaries, Staff Quarters and its premises.

2.2.2. Repair works are of urgent nature and same should be executed immediately on demand, if fails to execute with in the reasonable time, penalty of Rs. 500/- will be deducted for each work from the contractor.

3.3.3. All tools and instruments including ladders and safety items required for satisfactory execution of the works (cleaning, repair and maintenance) shall be provided by the contractor. Any accident due to the non-availability of the safety items will be the responsibility of the contractor.

4.4.4. All the demolished materials/ debris to be removed to a distance not exceeding 200mtrs.

5.5.5. All the dismantled/unserviceable items are to be returned to the IMO concerned.

6.6.6. Skilled labour with One year experience to be deployed for ARM works.

7.7.7. Contractor shall deploy skilled workers based on the nature of work. Work can be seen and understand during office hours from Engineering wing of the Hospital.

8.8.8. Every day, contractor or his authorized person should see the complaint lodged by the IMOS concerned. After rectifying prescribed complaint, the contractor or his authorized person should intimate the completion to the Engineer-in-charge.

9.9.9. Licensed plumber/I.T.I Certificate holder/Licensed wireman or electrician with minimum one year experience should be engaged for water supply and plumbing work/Electric works. Copy of the ITI or License-Certificate must be produced for verification before execute agreement.

10. Agency has to execute an agreement with the hospital on a Rs. 100/- stamp paper along with a security deposit of 5% (Five Percentage) of the annual contract value.

11. ESIC reserves the right to terminate the contract at any time if the tender conditions violated by the agency and the work will be awarded to the 2nd lowest tenderer of the risk and cost of the present tenderer.

12. Sewage system includes smooth flow of sewage up to Septic Tank and free from any objectional material and if may should be removed immediately being a Dispensary.

13. Any item of work which is not included in the schedule has to be executed by the agency as required for which D.S.R/L.M.R rates will be paid to the agency as per the rate fixed by Engineering wing.

14. Contractor/his representative should monitor day today for the smooth functioning of the ARM works.

15. Payment will be made every month on production of bills.

16. Minimum wages act and all other labour laws are applicable to the successful bidder.

17. Stores purchased on emergency should be of ISI marked/approved make. Prior approval to be taken from Engineer concerned before replacement. Original Voucher/Bill of the item duly certified by concerned IMOS to be submitted.

18. Completion certificate must be obtained from IMOS concerned for the ARM WORK (Civil and Electrical as per schedule) for every month at the time of bill.

These conditions will also be a part of tender agreement.

Period of Contract : 12 Months

Sd/- Medical Superintendent

Annexure-III

Format of undertaking to be submitted along with Tender The following may be printed or handwritten on a stamp paper worth Rs. 10/- and submitted along with the tender, with out which the tender is liable to be rejected.

Undertaking:

1. I the undersigned hereby declare and affirm that I have gone through the terms and conditions mentioned in the tender document and under take to comply with all the terms and conditions.

2. That the rates quoted by me are valid and binding upon me for the entire period of contract.

3. That the earnest money of Rs . ………………….…………… deposited by me vide Banker Cheque/ Demand Draft No. …………….……….. Dt. …….……… drawn on ……………..…………… (Name of the Bank) is attached herewith.

4. That I/ We authorize Medical Superintendent to forfeit the security deposited money by me/us if any delay or failure to supply the article/completion of the work to the satisfaction of the hospital authority. Within the stipulated time of the items of desired quality.

5. That I will be in the position to provide contract as per the work explained to me to the satisfaction of the Hospital authority.

6. That there is no vigilance/CBI case or court case pending against me/ my firm debarring me/my firm to undertake contract work/ supply of items quoted.

7. That I hereby undertake to carryout the work as has been explained to me to the satisfaction of hospital authority with in stipulated period.

8. I have been informed that The Medical Superintendent has the right to accept or reject any or all the tenders without assigning any reason thereof.

9. I am ready to sign the agreement with the ESIC which was shown to me.

Signature & Address of the Tenderer

Stamp

Annexure-IV Tender for Annual Repairs & Maintenance (ARM) of ESI Dispensaries and attached staff quarters at Kilikolloor, Keralapuram, Kottiyam, Thrikkovilvattom, Pattathanam, Perinad, and Mynagappally for the year 2014-15

Schedule B for (Civil Works) Sl. Name of work Qty Rate Unit Amount No. 1. Civil Works a. Water Supply : - Replacement of the different sizes of pipes with fittings (concealed or exposed) ie GI or PVC laid in walls vertically, horizontal and ceiling including cutting and jointing the pipes if leakage occurs. Taking up or down steel tubing and concealed including cleaning for refixing. Repair, refixing and replacement of wash hand basin, flushing cistern including its fittings, Bip taps, pillar taps, stop cock,angle valve, gate valve of any dia, waste pipe of wash basin, sink and urinal, PVC connections, soap dish , towel rail gratings, EWC, seat cover, telescopic bend pipe, Indian type WC, float valves in service tanks/OH tanks. Replacement, taking out and cleaning of foot valves/replacement of foot valve if required. Taking out of any type of pump from well, re-install in same position after cleaning, greasing when ever struck.

Cleaning of OH tank (quarterly) shallow well cleaning (once in a year) by dewatering. Excavating in trenches for pipes when ever external water supply line broken (ie from pump house to main water tank or service tank in the Dispensaries) Retuning and filling to the excavated portion after replacement/ arresting of leakage etc complete.

1 plumber for each Dispensary for 1 12 Per month Months Month ( Rate to be quoted for 7 Plumbers in Rate Column ) 12 1 helper each Dispensary for 1 month Months (Rate to be quoted for 7 helpers in Rate Per Column) Month Sewer and Storm Water Line : - Taking (b) out the blocks from WC to manhole, floor trap to gully trap, gully trap to man hole, manhole to manhole up to septic Tank. Storm water line and drainages are Per cleaned once in two months. 12 Month Months One sewer man for each dispensary (Rate to be quoted for 7 Sewer Man in Rate Column) Area Clearance - Cleaning of roof of the building removing the debris from the

cuttings/chopping of branches of trees

adjacent to the buildings, removal of

roots/plants in roof & walls. Cleaning

grass, jungle, up rooting of vegetation

inside the areas of dispensaries and One quarters, berms of roads, boundary wall Two Time etc ( ie entire area except buildings & times in for 7 roads) 12 Dispen

Months saries (Twice in 12 months) ie month of July and

December.

Maintenance of wooden Each joinery/aluminium joinery, fixing of 42 skilled (d) shutters, screws, nails, builders, labour hardware, door closers, stoppers, changing of glass panes etc. complete.

Total quoted rate for civil work is Rs. …………….……… (Rupees …… ……………….. ………… ………………………………………………………….)

Tender for Annual Repairs & Maintenance (ARM) of ESI Dispensaries and attached staff quarters at Kilikolloor, Keralapuram, Kottiyam, Thrikkovilvattom, Pattathanam, Perinad, and Mynagappally for the year 2014-15

Schedule B for (Electrical Works) Sl. Name of work Qty Rate Unit Amount No.

Electrical worksworks---- Attending petty repairs like

replacement of tubes, chocks, starters,

condenser, bulbs etc. including fuse calls, repair and replacement of ceiling

fans and make the electrical installation

in perfect working conditions. 7x12 Per (One Electrician for each Dispensary for month month one month )

Total quoted rate for electrical work is Rs. …………….……… (Rupees …… ……………….. ………………………………………………………….)

Grand Total:Total:---- (Rate quoted for Civil works + rate quoted for Electrical works is) Rs …………………..(Rupees ………………………………………………………………………… ……………………………………………………………………………)

Place: Date : Sign & Seal of Party

Annexure: VVV

Tender Application Form

Sl.No Items Details

1 Name & Full Postal Address of Contractor/Agency

2 PAN No. 3 TIN NO. 4 Bank Name 5 Bank Branch 6 Bank IFS Code 7 Bank Account No 8 Telephone No 9 Fax No 10 E-mail Id 11 Are you in the list of approved contractors of any other organizations / institutions, if any give details (Append extra page if necessary):- 12 Give details of any Government contracts executed during the last twelve months (Append extra page if necessary):- 13 Any other information which you consider necessary to furnish

UNDERTAKING:

a) I, the undersigned certify that I have gone through the terms and conditions mentioned in the tender document and undertake to comply with them. b) The rates quoted by me are valid and binding upon me for the entire period of contract and it is certified that the rates quoted are the lowest quoted for any other institution in India. c) The earnest money of Rs………………….to be deposited by me has been enclosed herewith vide Demand Draft no. ………….. Dt…………….. , drawn on ……………..bank, ………….…….., Branch. d) I hereby undertake to execute the items as per directions given in the tender document / supply order within stipulated period.

Date:- Signature of the tenderer:- Place:- Full Name:- Designation:-

(Office seal of the tenderer)

AnnexureAnnexure::::---- VIVIVI

COMPULSORY DOCUMENTS TO BE SUBMITTED ALONG WITH THE TENDER

(Checklist)

The following documents must be submitted along with the tender, without which the tender is liable to be rejected. The tender must make a tick against each of the following documents submitted.

1. EMD worth Rs…………… dated…………….drawn from......

2. Copy of documents showing prior experience.

3. Copy of PAN Card.

4. Copy of VAT Registration Certificate.

5. Copy of Contract License/Documents showing the validity of Contract - license

6. Undertaking in Stamp Paper worth Rs.10/- as mentioned in Annexure-A (Page no.8).

7. All the tender documents from Page no.1 to 10 with signature & stamp of party on each page.

8. List of work completed by the agency in the last 3 years and on going works.

Name:

Signature: Stamp